HomeMy WebLinkAboutAgenda Packet - PR - 1996.06.20BURLINGAME PARK AND RECREATION COMMISSION
7:30 p.m., Thursday, June 20, 1996
Conference Room A, City Hall, 501 Primrose Road, Burlingame
1. Roll Call
Grijalva, Kelly, Larios, Mau, Nilmeyer, Nyhan, Pera, Picetti, Roberts
2. Approval of Minutes
Approve the minutes of the May 16, 1996 meeting
3. Old Business
A. Teen program issues & teen center
B. Report from City Attorney on status of Washington Park Tennis Court "bumps"
C. BIS athletic field project
D. Recreation Center improvement project
E. Victoria Park playground project
F. Ray Park court resurfacing project
H. Review and selection of Youth Advisory Commissioners
4. New Business
A. City Budget approval & request for Teen Coordinator position
5. Reports
A. Park Department
B. Recreation Department
C. Commissioners
6. Public Comments
This is the opportunity for members of the public to address the Commission regarding
items not otherwise on the agenda.
7. Adjournment
Next Regular Meeting: Thursday, July 18, 1996
Burlingame Recreation Department
MEMORANDUM
May 23, 1996
TO: City Council
City manager
FROM: Recreation Director
SUBJECT: Park & Recreation CoI ission Recommendation re Part Time Teen Coordinator
At its regular meeting of May 16, 1996, the Park & Recreation Commission unanimously
recommended that your Council consider the addition of a''/z-time part time Recreation
Coordinator position in order to begin direct programming and contact with teens in Burlingame.
Although I support the concept of adding such a position, I was unable to include it within my
department budget for 1996-97 and still come in within the City Manager's budget guidelines.
It is my understanding that one or more of the Commissioners may wish to appear at your b dget
review work session on June 5 to make the request to you. 7'vo P.0 - WFd�, G s� c C,n 9A,
Attached is the staff report I prepared at the request of the Commission.
Attachment
cc: Park & Recreation Commission
Randy Schwartz
Burlingame Recreation Department
MEMORANDUM
May 16, 1996
TO: Park and Recreation Commissiio_nners
FROM: Director of Recreation
SUBJECT: Cost to Fill 1/2-Time Temporary een Coordinator Position
As requested by the Commission, here are salary and other costs for a temporary half time Teen
Coordinator. A normal full time benefitted employee works a little over 2,000 hours each year.
Temporary positions are 950 hours or less.
The Re
creation Coordinator salary range starts at $14.39 per hour. SttepaBis o Step B after Gould
assume that the person selected will do a good job and be eligible o
r a months. Part time benefits (Social security, Medicare and Workers Comp) now equal
approximately 9.9% of salary.
An new employee working on a new program will generate new support costs. That individual
y supplies. he new, program will generate
will need a desk, telephone, filing
cabile t andoftiical tafft me and otlieroverhead costs. The Recreation
photocopying and duplicating
Division can absorb these costs -- but there are costs.
Direct Emnlovee Costs
475 hours @ $14.39 $ 6,835
475 hours @ $15.08 7,163
Benefits @ 9.9% $15 86
Total
Burlingame Recreation Department
MEMORANDUM
June 20, 1996
TO: Park & Recreation Commission
FROM: John Williams
SUBJECT: San Mateo County Teen Program Budgets
Commissioner Larios
has asked me to check with some
other San Mateo
County Parks & Recreation
Departments and see
what
other
agencies are currently
spending for teen
programming.
I did not check with Daly City, San Mateo or Redwood City since they are so different because of their
size. I believe that all three of those cities have at least one full time benefitted person working almost
100% on teens. Daly City and Redwood have major new teen centers, with a variety of facilities, which
are staffed on a regular basis. San Mateo has a major teen wing at MLK Center and the coffee house
(currently being relocated).
It is always difficult to compare without doing a questionnaire with specific questions that can get
specific answers. I spoke with department heads in Millbrae, San Bruno and Belmont, talked to the
Recreation Superintendent in Foster City, and spoke to the supervisor who works 1/2-time on teens in
San Carlos, since those cities are more comparable with Burlingame in size. None of these cities spends
the amount of money Burlingame does on the middle school athletic program ($30,000). Almost all
departments have fee classes and activities in which teens participate and almost all agencies support
local youth athletic leagues in some way.
I specifically asked about drop -in centers, teen dances, trips, midnight basketball -type programs, etc.
Some cities receive grant funds because they have low income neighborhoods or high crime statistics.
Most of these cities (including Burlingame) do not have a really clear picture of what portion of regular,
full time staff is spent on teens. San Carlos dedicates 50% of a full time supervisor to teens, but has no
other teen program budget. In small departments, most supervisors and coordinators have several
different assignments. Part time staff, dance band contracts, etc. are easier to track.
Annual Teen Program Expenditure Estimates:
Belmont
$401000
Burlingame $1,000
Year-round evening open HS gym
Foster City
201000
1,500
BIS summer drop -in
San Bruno
253000
1,000
Support BIS dances @ Rec Center
San Carlos
251000
800
Summer open HS weight room
Total
$4,300
John Williams
Parks and Recreation
850 Burlingame Ave.
Burlingame, CA 94010
Dear Mr. Williams,
June 19, 1996
The purpose of this letter is to voice our concern regarding the replacement of the Ray Park basketball
courts. We have heard that your department is planning to turn the courts into a skating area. We would
like to see you reverse your plan and retain the courts for basketball. Although you had mentioned to our
neighbor, the possibility of having the courts "convertible" between skating and basketball, we would
support a "basketball only" court. Two problems we see in designating the courts for dual purpose are
1) possible difficulty for users to determine which sport takes precedence when two parties simultaneously
show up to play, 2) skates may harm the court surface and may not be in good condition for basketball.
It would be helpful to find out how your department's decision making process worked for this change.
Our understanding is that Lincoln School also uses the basketball courts in their P.E. curriculum and both
the P.E. instructor and the principal were unaware of the change. We hope it is not too late to make a
difference.
We look forward to hearing from you.
Sincerely, /A. "v—/[
y
Mr. & Mrs. Dickson Wong
1434 Cortez Ave.
Burlingame, CA 94010
M
Cftp of JburYiugame
COMMISSION CANDIDATE APPLICATION
(Please type or print clear! .)
NOTE. All applicants must be residents and registered voters of the City of Burlingame.
•
1 A
�VWAWA Eli1
lzrmwllrv'�'W ti .Sil�Q■
PTIMMLON't"Alm"S' 1104
Length of residence in Burlingame 7— '/-7 t4Cn
Education e •i • a Ue.ci •. I a.a tl. la
RENEWAL OF INTEREST El
NEW APPLICATION EJ/
Date of Birth: OC4-. 4E1 ig19
Home phone:
Occupation: — } h1`.
Work phone:
Are you available for
evening meetings? cy!'CXnS1t m �IN
In which City Commission are you interested in serving? aid
(Beautification, Civil Service, Library, Park & Recreation, Planting, Senior, Traffic Sgfety Parking)
PLEASE LIST ONLY ONE CHOICE. Second choice (if any) CASJ 1 1 L�l IC 0
Please list any special education, tisining, work or other experience you may have had which you feel affects your capability to serve
the commission of your preference.
Special interests and hobbies.
Please comment on your reasons for offering to serve on a City commission and any ideas you have which may serve for the
betterment of the City.
Do you have any comments on City problems or current procedures?
Rev 09/21/93 (COMMAPVLI - Signature:% o
t�.
Citp of Jbur[inga m
� E
COMMISSION CANDIDATE APPLICATION
(Please type or print clearly.)
NOTE. All applicants must be residents pgd registered voters of the City of Burlingame.
DATE May 23, 1996
Name Jeff Cretan
Address 1416 Bernal Avenue
Burlingame, California 94010
RENEWAL OF INTEREST O
NEW APPLICATION
Date of Birth: January 29, 1980
Home phone: (415) 347-2279
Occupation:
Length of residence in Burlingame 16 years. Work phone:
Student
(415) 347-2279
Education Current High School Sophomore Are you available for
evening meetings? Yes.
In which City Commission are you interested in serving? park & Recreation.
(Beautification, Civil Service, Library, Park & Recreation, Planting, Senior, Traffic Safety Parking)
PLEASE LIST ONLY ONE CHOICE. Second choice (if any)
Please list any special education, training, work or other experience you may have had which you feel affects your capability to serve
the commission of your preference.
I am active in numerous Burlingame vouth and sports activities. Therefore, I
am familiar with the Burlingame parks. I worked for two summers at First
Presbyterian Nursery School as an aide, working with kids and their activities.
Special interests and hobbies. Playing sports, especially basketball and football.
Please comment on your reasons for offering to serve on a City commission and any ideas you have which may serve for the
betterment of the City.
I feel it is a_chance to contribute to a part of the community of which
I am a part. I also know how important it is to have clean and safe
parks when you are growing up.
Do you have any comments on City problems or current procedures? - I would like to see RaV Park' s
basketball court fixed because the court has eroded over the years.
Rev 09/21/93 ICOMMAPPL] Signature: N lli �Xp
Burlingame Recreation Department
MEMORANDUM
June 20, 1996
TO: Park & Recreation Commission
FROM: John Williams, Recreation Director Ir
SUBJECT: Transmittal of 1996-97 Operating Budget
Attached is the Recreation Division budget, as submitted to the City Manager and City Council.
The City Manager has recommended approval and the City Council discussed no changes at the
June 5 budget hearing. I anticipate that the City Council will give its final approval on July 1.
The Recreation Division budget is similar to past Recreation Department budgets and is separate
from the Park Division budget. The budget instructions I received this year were to limit General
Fund increases to 3% (building -in 2.5% employee pay raises, several major employee benefit
increases and large increases in insurance costs) and to not add any new programs that were not
covered with new revenues.
Department fee revenues are planned to increase by $70,000+ and this saved us from any program
reductions. However, for every new dollar we collect, we average paying -out $.70 in salaries,
contractor fees, etc. Sometimes the payout is higher than 70%. Note that our support of the
Elementary School District summer program is now generating about $130,000 annually --we pay-
out 95% of the fees received to the staff and school district.
Some highlights for 1996-97:
• The Recreation Division Budget has 50% of my time, 20% of Administrative Secretary
Karlene Harvey's time and 80% of Senior Typist Clerk Carol Nowlin's time budgeted.
The balance of employees' time is budgeted in Parks.
• The new positions of combined Department Head, Administrative Secretary, Recreation
Superintendent and Custodian are included. The positions of Recreation Director,
Recreation Manager, Park Department Secretary and Building Maintenance Worker have
been dropped.
• Two new temporary part time positions have been added to relieve Randy Schwartz and
the program staff of some program duties. Those positions will be called Senior Citizens
Coordinator and Special Classes/Brochure Coordinator.
• $250,000 has been added
to the
Recreation
Center Capital Improvement Project so that
we can complete the first
phase
Rec Center
remodel.
Dept/Division: RECREATION Dept. Number: 68010 BUDGET SUMMARY
CITY OF BURLINGAME
Prior Year I Current
Actual Budget
Salaries and Wages
682,295
674,698
697,872 0
Operating Expense
610,780
7031882
790,109 0
Capital Outlay
27,515
19,300
23,300 0
TOTAL
1 1,320,590
1,397,880
1,511,281 0
Full Time Positions
9.10
9.20
8.70
Part -Time (Full Time Equivalent)
9.70
10.30
11.25
Funding Source:
User Fees
General Fund
880,969 876,810 952,795
439,621 521,070 5581486
The Recreation Department provides a variety of recreation, arts and leisure opportunities for the residents of Burlingame. The Department works
closely with the Park Department and many community groups and agencies to support other programs and activities that serve Burlingame. City
general fund financial support is leveraged several times over by user fees, volunteers and other group efforts so that citizens can enjoy facilities,
activities and educational opportunities that are high in quality.
The Recreation Department targets seven populations for programs and service: Pre school age children, elementary age children, middle school
students, high school age teens, adults, senior citizens and families. Staff and Park and Recreation Commission recognize the changes in the
community and are seeking ways to serve new and expanding cultural groups, non-traditional families and the disadvantaged.
Dramatic new increases in staff, facilities and budgets cannot be expected in the next few years. Staff continues to seek new program revenues to
serve the new needs of the community, recognizing that higher fees will limit program participation for many residents. The Department remains
committed to collaboration with community groups and agencies to maximize all available resources.
Combining the Park and Recreation Departments into one Parks & Recreation Department will eliminate one department head position and flatten the
organization for both departments. One half of the new Parks & Recreation Director's time is budgeted in the Recreation Division. New part time
hours are included in this budget to relieve the new Recreation Superintendent and provide program support in the areas of senior citizens
programming and special class management/brochure publication.
97
is Recreation Dept. Number: 686.4 Program Statu_
CITY OF BURUNGAME
Senior Citizen Class Participation
1995
Residents
Non-res.
,ulinary Arts
14
6
3peciais
322
204
4rts
296
135
Music/Theatre
8
2
Dance
91
59
Phys. Fitness
133
62
Tennis
22
1
Totals
886
469
Residents
Non -Res.
Total
1995
886
469
1,355
1994
851
466
1,317
1993
826
343
1,169
1992
882
352
1,234
Class Participation Report
1995
Section
Burl.
S. M.
Hills.
Other
Total
Pre-school 1
176
13
11
2
202
Packa es 1
1,107
47
81
261
1,496
Tri s
311
17
14
41
383
Domestic Arts
101
17
13
18
149
Special Classes 1
1,3691
261
311
3821
2,323
Chiidrens Art 1
680
22
78
47
827
Adult Arts/Crafts 1
622
97
104
192
1,015
Music 1
246
22
17
19
304
Theatrics 1
25
2
4
5
36
Dance 1
713
1 1 1
961
193
1,115
Physical Fitness
955
144
144
134
1,377
Golf
117
5
39
71
168
ISports, Elem/Misc 1
1,2151
771
1171
2081
1,6171
Martial Arts 1
114
2
14
4
134
Tennis 1
650
66
136
71
923
IV-ball/Sail/Skate 1
110
2-a
24
101
2JU
Totals
8 511
932
1,201
1,685
12,329
% of Total 1
69.03%
7.56%
9.740Y6
13.67%1
100.00%
M.
Residents
Non -Res.
Total
1995
8,511
3,818
12,329
1994
10,451
4,257
14,708
1993
9,128
3,120
12,248
1992
9,498
3,362
12,860
Dept/Division: RECREATION Dept. Number: 68010 PERSONNEL SUMMARY
Salaries
Part Time
Overtime
Employee Benefits
Total
NUMBER OF POSITIONS AUTHORIZED
Director
Director of Parks & Recreation
Recreation Manager
Recreation Superintendent
Supervisor It
Administrative Secretary
Secretary
Senior Typist Clerk
Building Maintenance Worker
Custodian
Recreation Coordinator
Recreation Center Attendant
TOTAL FULLTIME POSITIONS
PART TIME
Account Clerk I
Custodian/Casual Worker
Office Coverage (RegistrationNacation
Part Time Recreation Coordinators (2)
Recreation Program Staff
GRAND TOTAL
CITY OF BURLINGAME
Prior Year
Current
Dept.
C lilt. Rec.
Actual
Budget :.Request
,.
...
448,858
4411216
414,427
0
1371087
1351931
1681135
0
31
100
200
0
96,319
97,451
115,110
0
682,295
674,698
697,872
0
1.00
1.00
0.00
0.00
0.00
0.50
1.00
1.00
0.00
0.00
0.00
1.00
2.60
2.60
2.60
0.00
0.00
0.20
1.00
1.00
1.00
1.00
1.00
0.80
1.00
1.00
0.00
0.00
0.00
1.00
0.90
1.00
1.00
0.60
0.60
0.60
9.10 9.20 8.70 0.00
0.50
0.50
0.45
0.40
0.40
0.40
0.25
0.30
0.35
0.00
0.00
0.95
8.90
9.10
9.10
10.05
10.30
11.25 0.00
19.15
19.50
19.95
0.00
Dept/Division: RECREATION Dept. Number: 68010 BUDGET LINE ITEM
Acct.
No.
Account Name
CITY OF BURLINGAME
Prior Year I Current
Actual Budqet
010
Regular Salaries
4481858
441,216
4141427
011
Part -Time Salaries
1371087
1351931
1681135
012
Overtime
31
100
200
030
Employee Benefits
96,319
97,451
115,110
SUBTOTAL
6821295
674,698
6971872
110
Office Expense
87656
9,350
61750
114
Postage
747
111800
11,200
120
Special Department Expense
151839
491577
66,678
128
Vehicle Allowance
41431
31600
13800
140
Uniforms and Equipment
41850
11200
150
Advertising
291051
29,700
371500
160
Communications
7,106
6,725
61500
170
Electric and Gas Utilities
353865
35,000
39,000
190
Maintenance of Buildings & Grounds
81551
35,170
31,380
200
Equipment Maintenance
47101
9,600
2,200
210
Professional and Specialized
317232
371550
151300
220
Contractual Services
4591765
4631420
559,001
240
Dues and Subscriptions
1,515
1,600
11600
250
Travel, Conferences & Meetings
981
3,000
41000
701
Insurance Allocation
1 2,940 1
2,940 1
6,000
SUBTOTAL
610,780
703,882
790,109
800
Capital Outlay "
27,515
19,300
23,300
TOTAL
1,320,590
1,397,880
1,511,281
Capital Outlay
100
L6]
0
C87
W
Budget Change 113,401
Percent 8.1 %
Bt1RLINGAME RECREATION DEPARTMENT
Collection Report
Jun-96
'95-'96 '94-'95 93-'94
COLL. YTD COLL. YTD COLL. YTD
BOL
pigaw
JUNE
12 M
NTH
T
00
Rec. Admin.
$0.00
$0.00
$0.00
$0.00
10
Advertising
0.00
2,658.00
3,313.00
1,957.01
12
Tickets/Books
9,539.86
52,035.78
31,565.96
16,928.56
13
Bldg. Rental
1,370.20
25,705.10
20,084.00
18,619.55
14
Miscellaneous
370.87
6,231.09
4,928.29
6,554.01
16
Park Permit
375.00
3,050.00
2,550.00
2,130.00
17
School Dist.
119,826.50
156,787.20
125,435.00
82,466.13
20
Sr. Lunch
551.40
13,292.07
13,536.85
12,732.34
21 ISr.
Trips
0.00
93.001
954.02
758.75
30
Pre-school
774.00
55,351.371
48,603.40
47,294.68
40
Music
298.00
16,157.45
13,200.00
11,516.81
42
Dance Classes
1,390.00
26,289.10
22,297.54
21,343.05
43
Art Sales
0.00
834.64
1,033.33
1,328.55
44
Adult Art
1,005.50
44,087.08
43,566.44
50,562.13
45
Culinary
257.00
7,809.00
4,397.12
7,921.50
46
Child Art
1,359.00
32,056.60
22.418.501
22,723.05
47
Art Misc.
470.00
5,418.20
544.00
544.00
50
jArt In Park
291.00
32.152.00
28,590.66
27,445.64
51
Music -Park
0.00
106.00
0.00
0.00
52
Tree Light
0.00
43.00
0.00
0.00
60
Sp. Int. Classes
3,386.69
82,828.44
74,096.20
70,790.60
61
Fitness
3,902.00
57,570.41
54,711.42
55,944.24
62
Boating/Selling
180.00
3,031.00
4,153.07
3,592.35
63
Skating
181.00
5,842.00
17,416.14
16,962.04
70
Youth Cams
9,064.50
50,303.32
44,287.17
66,608.89
71
Youth Trips
998.001
4,912.13
8,586.18
6,828.75
72
Athl. Cams
18,977.00
107,968.25
81,275.31
79,156.17
80
jElem. Sports
0.00
3,467.00
13,202.50
10,349.00
81
Jr. Sports
0.00
22,628.00
23,386.50
20,195.50
82
Tennis
6,379.50
42,420.25
41,865.56
44,796.58
83
Swimming
0.00
8,915.05
10,044.69
10,266.50
84
Golf
1,584.00
11,495.00
10,685.541
5,072.24
85
Misc. Sports
102.00
4,151.50
17,416.14
16,962.04
86
Mart. Arts
773.00
12,161.00
8,915.62
10,508.00
87
Softball
0.00
58,420.00
72,697.00
69,748.85
88
Basketball
2,592.00
17,722.00
15,716.00
16,548.00
89
Volleyball
541.00
12,159.50
9,690.51
8,382.15
90
Field Lights
798.00
4,188.10
3,541.18
3,822.80
91
Field Permit
0.00
2,119.00
2,340.00
2,611.00
92
Tennis Court
o.o0
3 7. 12.00
3.425.ao
3.657.00
Totals
$187,337.02
$996,170.63
$904,469.84
$855,828.46
Less Refunds
Z.069.50
26.312.16
17.742.16
Net
$180,267.52
$969,858.47
$886,727.68
$830,429.71