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HomeMy WebLinkAboutAgenda Packet - PR - 1996.07.18BURLINGAME PARK AND RECREATION COMMISSION 7:30 p.m., Thursday, July 18, 1996 Conference Room A, City Hall, 501 Primrose Road, Burlingame 1. Roll Call Kelly, Larios, Nilmeyer, Nyhan, Pera, Picetti, Roberts -r 2. Introduction of New youth Advisory Commissioners `P 3. Approval of Minutes Approve the minutes of the June 20, 1996 meeting 4. Old Business A. Teen program issues & teen center 1) City Council Budget Hearing report 2) Presentation by parent Kallie Ruane 3) Report on Burlingame Together Workshop B. Report from City Attorney on status of Washington Park Tennis Court "bumps" C. BIS athletic field project D. Recreation Center improvement project E. Victoria Park playground project F. Ray Park court resurfacing project 5. New Business A. Request for new park reservation process by Cuernavaca Park neighbor Janice Musante B. Discussion re canceling scheduled August Commission meeting - 8/15/96 6. Reports A. Park Division B. Recreation Division C. Commissioners 7. Public Comments This is the opportunity for members of the public to address the Commission regarding items not otherwise on the agenda. 8. Adjournment Next Regular Meeting: Thursday, August 15, 1996 CITY OF BURLINGAME PARKS & RECREATION DEPARTMENT MEMORANDUM July 30, 1996 TO: City Council FROM: Parks & Recreation Commission SUBJECT: Request for a Joint Meeting Between City Council and Parks & Recreation Commission At the regular meeting of the Commission in July, it was reported that one or more Council members have suggested that a joint meeting between the City Council and the Parks & Recreation Commission to discuss City goals and the direction of the Commission might be helpful. Commissioners would especially like to discuss the formation of a committee to do a study of teen recreation program programs and issues in Burlingame. I would like to request that you consider scheduling a study session with our Commission at your earliest convenience. Please feel free to contact me if you have any questions about the Commission's request. Thank you for your consideration. oberts, Chairman Parks & Recreation Commission /A C� CITY OF BURLINGAME V RLv4*AM PARKS & RECREATION DEPARTMENT R,;;.o.° MEMORANDUM July 25, 1996 Qel FROM SUBJECT Parks & Recreation Commissioners John W. Williams, Parks & Recreation Director Informational Update on Some Cuernavaca Park Following your Commission meeting last week, I have done the following: • Met with Police Chief Palmer. He is concerned about the problems we reported and will pass those concerns on to his staff. He is very concerned that citizens do not feel comfortable in calling the police when they observe bad things happening. He sees some merit in the removal of the existing shade structure to improve visibility in the park. The Police can only cite persons who are breaking the law and we may need to add more restrictions in the Municipal Code. • Talked with Patrol Commander Gary Missel. He is requesting patrol officers to check the shade structure and other less visible areas in the park more often. He was not aware of the conflicts on Saturdays and Sundays with large group users and I have asked if the beat officer can swing by the park during the day a time or two for the balance of the picnic season. Commander Missel is sending officers door to door in the park neighborhood to encourage neighbors to call the Police when they observe unlawful or problem behavior. • Discussed the Issues with the City Manager. The City Manager has been brought up to date on the concerns. I believe he is very willing to discuss a future capital project to remove the existing shade structure and redo that area of the park to make it more visible and attractive. • Reviewed Issues with Parks Superintendent Tim Richmond. Tim and I have worked our way through several conflicting versions of some recent events and reviewed the summary of police actions at the park. He has updated me on issues and concerns from his staff. Tim feels that removal of the existing shade structure at the park would be a major step towards reducing after hours problems at the park. • Discussed Park Concerns with Mrs Musante. She was helpful in confirming some facts and filling in some of the blanks in my understanding of the problems. I have advised her of my discussions with City staff. What is next? I am suggesting several things: We will continue to monitor park issues, inappropriate behaviors and police activities. I am offering to come to an evening meeting (or as many as it takes) in the home of one of the park neighbors to discuss any or all of the park issues that are before us - including possible changes in the Municipal Code, razing the shade structure, changing use policies, etc. I will bring Parks & Recreation Department staff to such a meeting and the Police have promised to send a representative. Hopefully, one or more Parks & Recreation Commissioners will agree to accompany us and discuss the issues with the neighbors. (If you can participate, please give me a call.) Tim and I will work with a landscape architect so that we can propose a capital project to raze the shade structure and renovate that area of Cuernavaca Park in FY 1997-98. In the meantime, Tim Richmond, Randy Schwartz and I welcome your ideas and suggestions about how the peace and safety of the Cuernavaca Park neighborhood can be improved. cc: Janis Musante Dennis Argyres, City Manager Fred Palmer, Police Chief Gary Missel, Police Commander Tim Richmond, Parks Superintendent Randy Schwartz, Recreation Superintendent ATTACHMENT "B" `— 7/Z/96 Revisions to'95 CAP Vision Statement rBvuZ jrogvgAjte gogerfut(32 z: 'UJSJOjVS 0j- 1996 Burlingame Together will make Burlingame a better place (by focusing on (lie needs of youth and families). To that end we will: 1) Continue to build a community that respects differences and resolves Issues through mutual. tuiderstanding,. 2)' Create an environment that provides meanh-19ful and engaging alternatives to tobacco, drug, and alcohol abuse. 3) Develop corutections between youth and business based on experience, respect, and conununily involvement. 4) Cultivate understanding au:ong generations. 5) Address childrens social and academic needs early in order to promote a successful future. FIVE COMMITTEES ORGANIZED FOR 199E-97 • Youth Activities. Student developed assemblies for I1S, nuddle school and elementary students on a variety of topics. Mentoring, sports clinics. Youth Committee. Burlingame Youth Committee w/ school reps. Inter -school dances & social activities. Discuss teen center and other possible programs. Support Groul2a. Help kids w/problems--violent dating, no family support, drugs and alcoliol, etc. Peer helping peer. Probably not the top echelon students in most cases. Community Service. Work to develop a comprehensive program of conununity service by students in SM Union High School District Schools. Work to get a requirement for connnunity service in place as a graduation requirement at BHS. • Organizatiot>/Commuaicalion. Couuuunity relations, public relations, TV and newspaper opportunities, regular Burlingame Together meetings, presence at Community Picnic, etc. PARKS & RECREATION DEPARTMENT Staff Report July 12, 1996 TO: Parks & Recreation Commission FROM: John Williams Parks & Recreation Director SUBJECT: Ms. Musante's Request for Formal Picnic Area Reservations at Cuernavaca Park Janice Musante, a Cuernavaca Park neighbor, has asked to appear before your Commission this month. She has asked me to institute a formal park reservation system at Cuernavaca Park in order to control group weekend use of the park. This is separate from athletic teams and groups who already go through a permit system with Mike Ciardella to reserve the ballfield on the lower level of the park. I have declined to create a new permit process. My staff has advised me that, in the past, Cuernavaca Park neighbors have strongly protested the installation of large barbecues to serve group users, on the basis that barbecues would encourage more group use. At the present there is only the small group picnic area at Washington available for group picnic users in Burlingame. Most churches and large community groups have to leave Burlingame to find a group picnic site for their members. The addition of a group barbecue pit could make Cuernavaca very desirable for group picnics. I would anticipate that we could book the park for groups every Saturday and Sunday of the seven month good weather period each year. I am also advised that, in the past, a group picnic reservation process for Cuernavaca was in place, but was discarded because it proved difficult to enforce; created more problems with out of town user group than it solved; did not make a lot of sense without a large barbecue; and the process chewed -up large amounts of staff time. There are no group reservations made at Village, Ray or Bayside Parks, even though many of the problems Ms. Musante cites occur on good weather weekends at all of those parks. It is difficult for me suggest starting a new system that will create more hassle for users, take up staff time and encourage more use at Cuernavaca Park, where there are no facilities to accommodate group picnics. When users do use the park inappropriately (loud music, litter, damage to turf and equipment, etc.) the neighbors should call the police. If there are specific activities which the neighbors and Commission would like to have restricted at Cuernavaca Park, we can start the process to amend the City Code. However, the public cannot be banned from public parks and our city is too small to hire park rangers to patrol the four parks where we occasionally have these problems. Recommendation: Unless a group picnic area is established at Cuernavaca Park, I do not recommend the creation of a Park Reservation process at Cuernavaca. Plc=P,q✓Lc:� y-p Q 7118196 /q" 1, d- 92�rc ovx, W. MZ WRLINGAME CITY V r b u H L i N u H IVI C offers employment for the position of: Teen Activities Coordinator (part-time position) DESCRIPTION: Under the direction of the Recreation Superintendent, the Teen Activities Coordinator will be responsible for all phases of establishing and operating a teen program. Sample duties include: assess the recreational needs and interests of the Burlingame teens; locate appropriate resources (facilities, personnel, equipment, etc.) to meet those needs; planning, scheduling, promoting and coordinating of appropriate activities. The Coordinator must work closely with intermediate and high school personnel as well as personnel from various local recreation, law enforcement and social services agencies. The Coordinator is also responsible to prepare participation and financial reports on all programs or activities and will report to the Park and Recreation Commission as needed. QUALIFICATIONS/EXPERIENCE: The ideal candidate for this position has at least two years of college with some coursework in Recreation, Physical Education, or a related field. Prior job experience with municipal recreation agencies may be substituted for coursework. Candidates must possess a basic knowledge of computers and have the ability to learn new applications. Proper oral and written language skills will be heavily emphasized in the screening process. Salary & Hours $14.75 to $17.82 per hour. Afternoon work hours are preferable, but the Coordinator will have flexibility in their schedule. The position is approved for up to 1,000 hours per year for fiscal year 1996-97. HOW TO APPLY: All interested parties should pick up an employment application from either the Burlingame City Hall, 501 Primrose, or the Burlingame Recreation Center, 850 Burlingame Avenue. Completed applications and resumes must be received at the Recreation Center by 5:00 p.m. on Friday, August 9, 1996. QUESTIONS: For more information regarding the Classes Coordinator position or application process, contact Randy Schwartz, Recreation Superintendent, at (415)696-3770. Candidates must be U.S. citizens or legal to work in the United States. It is the City of Burlingame's policy to provide equal employment opportunities for all employees and applicants for employment who meet the qualifications regardless of race, color, religion, sex, national origin, age, marital status, sexual preference, or disability. Proposed Responsibilities of the Teen Activities Coordinator Assessing Teen Needs • Conduct surveys to determine activities/programs of need and interest to teens • Search for existing activities/programs in the area geared to teens (Search to include, but is not limited to, activities of the City, schools, non-profit agencies, and private businesses) Continue Existing Programs • Assist Recreation program staff in continuing to offer appropriate special classes, sporting activities, trips, etc. for teens. • Conduct Summer "Just for Junior High'ers" program at Burlingame Intermediate School Establish New Programs • In conjunction with teen needs and interests, establish and conduct new programs. All details (i.e. location, personnel, finances, supplies, equipment) to be covered. Special events as well as on -going programs need to be addressed. Promoting Programs • Through the use of the recreation brochure, press releases, flyers, school bulletins and on -campus visits, promote existing programs of the Recreation Division, schools and other agencies as well as the newly established programs. Other Duties • Attend Park and Recreation Commission meetings as needed • Calculate participation and finance reports for each activity • Work closely with personnel from the Intermediate and High Schools, law enforcement agencies, and local social services agencies to meet the needs and interests of the teens. 6/23/96 - rs June 27, 1996 Mayor Bud Harrison Burlingame City Council Burlingame City Hall 501 Primrose Road Burlingame, CA 94010 Dear Mayor Harrison: RECEIVED J U L 1 1996 Wry OF euRu 4c_- Please reconsider the recent City Council decision regarding the funding of a part-time coordinator for teen activities in Burlingame. While our town has outstanding recreation programs for younger children, our teenagers are in need of our community support. We must take a proactive stance in raising our future citizens. Our churches and schools have programs directed at teens, but a neutral zone, such as Burlingame's own recreation facilities, would help them develop ties with a larger group of their peers. A teen coordinator would combine the need for teens to socialize with with the opportunity to disseminate information and a sense of community to Burlingame's youth. Possibilities are boundless: • Coordinate with AAA to host a series of basic car maintenance classes for these newest drivers. Parents would love to know that their son or daughter can have training in changing spare tires, engine operation, safety issues, etc. A local financial institution could sponsor a series of basic financial workshops: checkbook balancing, credit card, beginning investments, job interviewing skill, career days. • Develop a Youth Symposium day featuring the wonderful teenagers highlighted in the local newspapers throughout the year. We feel proud as a community to see these teens doing their personal best on the academic, service, and athletic fields. Let's create the opportunity for Burlingame's youth to emulate these local heroes. Burlingame's teens are a vital, and growing, part of our town. Their parents have chosen to raise their families in our community. We want to encourage our children to stay in our town and not head to other communities for their teen programs. The theme of the 1996 Burlingame Together summit meeting is It takes a village to raise a child." Our teenagers are still our children. We want our town to encourage them as we do. A financial investment of $15,000 for a part-time teen activities coordinator would an investment in Burlingame's families. Thank you for your consideration. Sincerer M& Nicole P Member Burlingame Park & Recreation Commission BURLINGAME RECREATION DEPARTMENT Collection Report Jul-96 1996-1997 1995-1996 1994-1995 COLL. YTD COLL. YTD COLL. YTD Key Pro ram JULY 1 MONTH JLMQNTH 1 MONTH 00 Rec. Admin. $0.00 $0.00 $0.00 $0.00 10 Advertising 180.00 180.00 0.00 280.00 12 Tickets/Books 15,003.75 15,003.75 5,557.20 214.33 13 Bldg. Rental 1,983.61 1,983.61 2,109.00 524.00 14 Miscellaneous 380.74 380.74 936.78 640.29 16 Park Permit 375.00 375.00 375.00 375.00 1 7 School Dist. 7,273.02 7,273.02 8,482.00 1,905.00 20 ISr.Lunch 1,345.45 1,345.45 1 ,131 .65 885.25 21 Sr. Trips 319.00 319.00 11.00 288.30 30 Pre-school 22,639.00 22,639.00 22,025.00 36.00 40 Music 90.00 90.00 191.00 64.00 42 Dance Classes 508.00 508.00 239.00 734.00 43 Art Sales 0.00 0.00 0.00 0.00 44 Adult Art 196.00 196.00 625.00 562.00 45 Culinary 0.00 0.00 301.50 282.00 46 Child Art 441.00 441.00 809.00 37.00 47 lArt Misc. 57.00 57.00 0.00 82.00 50 Art in Park 0.00 0.00 217.00 0.00 51 Music -Park 52.00 52.00 0.00 0.00 52 Tree Light 0.00 0.00 0.00 0.00 60 Sp. Int. Classes 1,068.50 1,068.50 2,567.00 1,581.00 61 Fitness 587.50 587.50 508.00 557.50 62 Boating/SailingBoating/Sailing 115.00 115.00 486.00 37.80 63 Skating 313.00 313.00 277.00 1,897.66 70 Youth Camps 11,999.00 11,999.00 5,615.00 5,155.97 71 Youth Trips 3,201.00 3,201.00 2,008.00 2,594.65 72 Athl. Camps 16,490.38 16,490.38 11,572.50 8,855.77 80 Elem. Sports 0.00 0.00 0.00 0.00 81 Jr. Sports 0.00 0.00 25.00 0.00 82 ITennis 4,458.75 4,458.75 4,376.00 3,900.00 83 Swimming 0.00 0.00 1,436.05 1,568.25 84 Golf 996.00 996.00 200.00 100.00 85 Misc. Sports 0.00 0.00 278.00 1,897.66 86 Mart. Arts 308.00 308.00 317.00 48.00 87 Softball 25,185.00 25,185.00 27,805.00 40,040.00 88 Basketball 665.00 665.00 711.00 145.00 89 Volleyball 70.00 70.00 246.00 88.20 90 Field Lights 507.00 507.00 236.00 387.25 91 Field Permit 420.00 420.00 0.00 630.00 92 Tennis Court 0.00 0.-U 0.00 0.00 Totals $117,227.70 $117,227.70 $101,673.68 $76,393.88 Less Refunds I 7.464.50 7.464.50 5.623.00 2.116.00 Net 1 $109,763.20 $109,763.20 $96,050.681 $74,277.88