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HomeMy WebLinkAboutAgenda Packet - PR - 1997.09.18BURLINGAME PARK AND RECREATION COMMISSION 7:30 p.m., Thursday, September 18, 1997 Conference Room A, City Hall, 501 Primrose Road, Burlingame 1. Roll Call Kelly, Larios, Nilmeyer, Nyhan, Pera, Piccetti, Roberts 2. Approval of Minutes - Approve the minutes of the July 17, 1997 meeting 3. Public Comments This is the opportunity for members of the public to address the Commission regarding items not otherwise on the agenda. 4. Old Business A. Review Neighbor Concerns re Girls Softball League use of Ray Park B. Status ofBHS Running Track and Aquatic Center projects C. Report on Recruitment for Youth Advisory Commission Members 5. New Business A. Letter from Kerilyn Burri regarding priority of Laguna Park Playground rehabilitation project B. Letter from Burlingame Youth Baseball Association re lighting baseball field at Bayside Park 6. Reports A. Capital Improvements Project status 1) Recreation Center Remodel 2) Bayside Park Soccer Practice Field lights 3) Bayside Park Golf Range and Soccer Field 4) Paloma Park Playground Rehabilitation 5) Washington Park West Entrance and Restroom Rehabilitation B. Parks Division C. Recreation Division D. Monthly Revenue Report 7. Adjournment Next Regular Meeting: Thursday, October 16, 1997 `Q CITY OF BURLINGAME BURLINGAME PARKS & RECREATION DEPARTMENT COrorco MEMORANDUM September 12, 1997 TO: Park & Recreation Commission FROM: Parks & Recreation Director SUBJECT: Neighbor Concerns re Ray Park Recommendation. It is recommended that the Commission review the discussions of the July, 1997 meeting; listen to any new comments by neighbors, Girls Softball League representatives, and staff, discuss possible changes in park rules or assignments; and make any desired recommendations to City Council and City staff. Background. At the July, 1997 Commission meeting several Ray Park neighbors and a representative of the Burlingame Girls Softball League discussed concerns and issues regarding Ray Park and softball league use. The neighbors and the softball league representative were asked to return at the Commission's September meeting to discuss any possible changes in rules for league use. Staff was also asked to review concerns expressed about park conditions. The City has taken over maintenance of the Franklin Field turf and infield and the Franklin site will be in good condition for increased softball games and practice in 1998. Staff is presently reviewing the use and scheduling of Franklin Field. The league should also schedule as many tournament and makeup games as possible at the Burlingame High School softball facility. New Sports Supervisor Mike Blondino will review the scheduling and operation of summer sports camps at Ray Park and report to the Commission next spring about summer camp plans. Staff recommends that a specific league representative be assigned to parking control for the 1998 season and that the person assigned be asked to report to the Commission in January, 1998 regarding steps that are planned to prevent the repeat of neighborhood parking problems. Staff also suggests that the league be charged with distributing schedules and informational fliers door- to-door in the neighborhood prior to the start of the season and on any Friday afternoon when makeup games are scheduled for Sunday. Parks Division staff has reviewed the neighbor concerns about maintenance. Parks crews report that the softball league usually does a good job of cleaning -up after activities. During the softball �-- season, Ray Park is usually one of the better parks in the City system for litter and vandalism. Staff will continue to regularly check and remove pine needles down the right field line along �-- Devereaux. Some new landscaping down the left field line did not do as well as anticipated this past year and staff plans to add new vines and Nandina Domestica plants during the fall planting season. Staff will continue to use care in the regular preparation of the infields, but some dust will always be a factor when baseball and softball infields are in their season of play. Ray Park receives the same standard of care as do all City parks. The park neighbors should probably be warned that the expected visit of "El Nino' this winter may cause much more rainfall in this area than we have experienced in past years. This may cause more rainouts and their resultant makeups in 1998. More Sunday games might be expected and the season might have to be extended in May. Staff continues to believe, as we stated two years ago, that no girls softball, boys baseball or adult softball league play should start before the first of April each year, for a variety of reasons. The Commission and City Council set the current softball league starting date at March 15 each year when this was discussed in Fall, 1995. All of the baseball and adult softball leagues on Burlingame fields start league play on or after April 1 each year. cc: Ray Park Neighbors Parks Superintendent Tim Richmond Recreation Superintendent Randy Schwartz Recreation Supervisor Mike Blondino CITY 0 s r '9"ME STAFF REPORT tiro,. TO: Honorable Mayor and City Council DATE: September 11, 1997 FROM: Parks & Recreation Director SUBMITTED �— BY , AGENDA 8 A ITEM F MTG. DATE 9/15/97 SUBJECT: Approval of Agreement With San Mateo Union High School District re Construction, Maintenance and Operation of Proposed Burlingame High School Aquatic Center RECOMMENDATION: It is recommended that the City Council approve the proposed agreement with the San Mateo Union High School District for the construction, maintenance and operation of a new Aquatic Center at Burlingame High School, to be used jointly by the District and the City of Burlingame. $1,000,000 will be appropriated from the approved 1997-98 City Capital Improvement Project Budget to cover the City's share of construction costs. BACKGROUND: Since the closure of the Burlingame High School Swim Pool in Spring, 1996, neither the High School District nor the City has been able to offer aquatic programs for Burlingame High students or community users. A joint project has been developed to construct, maintain and operate a new Aquatic Center at Burlingame High School. A project masterplan has been developed by the swim pool design firm of Aquatic Design, Inc., with input from District and City staff and from members of the public. It is estimated that $1.3 million will be required to develop the new pool; to create new City locker rooms, mechanical room, office and concession area; and to relocate the gymnasium building heating system from the existing pool mechanical room. The proposed masterplan has been reviewed by the City Council and the District Board of Trustees and was conceptually approved by both governing bodies. An agreement has been developed to implement the project and to establish rules and procedures for ongoing maintenance and operation of the Aquatic Center. The proposed twenty-five year agreement has been reviewed by City and District staff, as well as by the City Attorney and the County Counsel's office. The agreement calls for the City to fund $1 million of the construction project and to contribute 65% of the cost of ongoing maintenance to the District on an annual basis, in exchange for City use of 65% of the Aquatic Center annual operating hours The City Council has approved City participation in the Aquatic Center project in the amount of $1 Million in the Capital Improvement Program portion of the City's 1997-98 annual operating budget. With approval of the proposed agreement, the $1 million will be paid to the School District for Aquatic Center Construction. BUDGET IMPACT: $1 Million will be paid to the District for Aquatic Center Construction from the approved C.I.P. budget. It is estimated that (in today's dollars) the City's annual share of Aquatic Center maintenance costs will be $39,000 annually in new City expenditures. Additional City staff will be required to develop and conduct various aquatic programs for the community. New revenues will be received by the City from program participants and the new revenues will cover some, but probably not all of the City's share of maintenance and operating costs. Some new City staff costs can be expected in the current fiscal year. Little or no new maintenance costs are expected until the 1998-99 fiscal year. EXHIBITS: The proposed agreement with the San Mateo Union High School District is attached as Exhibit #A. Approral of Agreement with the City of Burlingame for Development, Maintenance, operations and Use of the Burlingame High School Aquatics Center and Authorization to Sign The Burlingame High School pool was closed by the San Mateo County Health Department in the spring of 1996 because of deficiencies in the mechanical systems used to maintain the ;pool. The City of Burlingame (City) and the San Mateo Union High School District .(District) have joined together to propose a Burlingame High School Aquatics Center (Center) with the allocation of use and costs in a ratio of 65 percent and 35 percent respectively. A final copy of the proposed Agreement with the City of Burlingame for Development, Maintenance, Operations and Use of the Burlingame High School Aquatic Center will be provided to Trustees by September 9th after review by legal counsel for both parties, Following is an. outline of the major items of the agreement: Tenn The term of the agreement will be twenty-five (25) years, with automatic five (5) year extensions unless either party gives six (6) months notice. Construction District will hire architect to design facility. District will manage construction of facility. Source of Funds City will contribute $1 million District will contribute remainder ($200,000 td $300,000). Maintenance District personnel will maintain facility on a daily basis and make any repairs necessary. City will reimburse the District for 65 percent of the cost of personnel, materials, utilities, insurance and repairs of the facility. Usage District will schedule on weekdays during the:school year between 8 a.m. and 5 p.m. They will notify the city of meets that may extend past 5,p.m. deadline 30 days in advancle of the event. City will schedule during the non -school year,' holidays, weekends and weekdays during the school year from 5:0:1 p.m. to 7:59 am. Annual Maintenance District will notify City and perform manual two week maintenance between December I and January 31. Modification No modifications or extra -ordinary repairs will be made without City and District written approval. Insurance The District will provide property and liabiliy insurance in the nan c of the City and District. Disputes District Superintendent and City Manager wilPattempt to resolve disputes. Thev may convene an arbitration panel whose decision is binding on both parties. The forum and venue for any legal disputes will be Superior or Municipal Courts in San Mateo County. Each party will be responsible for its own legal costs. RECOMMENDATION: It is recommended that the Board of Trustees approve the Agreement with the City of Burlingame for Development, Maintenance, Operations and Use of the Burlingame High School Aquatic Center as presented and authorize the Superintendent to sign said agreement. Elizabeth Magoon Thomas C. Mohr DRAFT #3, 8/d/97 AGREEMENT FOR DEVELOPMENT, MAINTENANCE, OPERATIONS AND USE OF THE BURLINGAME HIGH SCHOOL AQUATIC CENTER THIS AGREEMENT, made and entered into this __day of _, 1997, by and between the CITY OF BURLINGAME, a municipal corporation, hereinafter referred to as "CITY" and the Sari Mateo Union High School District of San Mateo County, hereinafter referred to as "DISTRICT", the owner of the Burlingame High School, swim pool, locker rooms, and mechanical systems, hereinafter referred to as "CENTER", appurtenant facilities, and rernainder of the Burlingame High School property, hereinafter known collectively as "CAMPUS"). WITNESSETH WHEREAS, Section 10900 et seq. of the California Education Code Authorizes public authorities (e.g., cities and school districts) to organize, promote and conduct programs of community recreation, establish systems of playgrounds and recreation, and acquire, construct, improve, maintain and operate recreation centers within or without the territorial limits of such public authorities; and WHEREAS, Section 10905 of the California Education Code authorizes public authorities to enter into agreements with each other for the maintenance of recreation centers, and WHEREAS, Section 10910 of the California Education Code provides that the governing body of any school district may use or grant the use of any grounds of the school district to any other public authority for the organizing, promoting and conducting of community recreation whenever such use will not interfere with the use of those facilities for any other purpose of the public school system; and WHEREAS, the parties intend to jointly fund the initial construction and ongoing repair, improvements and operations as required, to keep the CENTER operating at maximum efficiency and in conformance with all applicable State, County and DISTRICT laws, rules, regulations and policies, for the period of time outlined in Item #16 Term of this agreement; and DG AFT 2. Funding of the CENTER. Not later than September 30, 1997, the DISTRICT shall establish a Burlingame Nigh School Aquatic CerVer Project Account, hereinafter referred to as "PROJECT ACCOUNT" , in a Building Fund to account for the CENTER construction described. DISTRICT shall transfer $300,000 from the General Unrestricted Fund to the PROJECT ACCOUNT" and the CITY shall deposit $1,000,000 to the PROJECT ACCOUNT in consideration for this Agreement. Any unexpended balance in the PROJECT ACCOUNT at the completion of the CENTER shall be maintained by the DISTRICT as funds for improvements, maintenance and operations directly related to the CENTER. DISI RICT shall provide an annual report in September following the close of the fiscal year to the COUNCIL and the BOARD of the prior year revenue and expenditures, current fiscal year budget and the balance of moneys currently available in the PROJECT ACCOUNT until such time as this AGREEMENT is terminated. The PROJECT ACCOUNT will be reimbursed by the DISTRICT and the CITY as outlined in ITEM # B. In the event the PROJECT exceeds the funds available, the parties of the AGREEMENT shall meet and attempt to agree on apportionment of funding to complete the PROJECT. 3. 0 i Throughout preparation of plans and specifications DISTRICT shall be solely responsible for the safety of the CENTER ands CAMPUS. and construction of the CENTER, the security,maintenance and operations The DISTRICT shall maintain the CENTER and CAMPUS,' including turf,`grounds, landscaped areas, buildings, parking lots, fences, sidewalks, and trees and shall I 3 ID W % `a (f I �i I. , I II 2. Notification of Dangerous Conditions At all times during the term of this agreement, the CITY will timely notify the DISTRICT Director of Maintenance, Operations and Engineering of any condition of the CENTER and all other areas of the schools, of which it has actual or constructive knowledge, which may constitute or presenk a danger or threat to person or property. The tender ofisuch timely notice shall not compromise any provision of indemnification set forth in Section 17 of this agreement. 3. Communication Regarding Maintenance With the exception of safety concerns, any concerns of the, CITY about the general maintenance or useiof the CENTER will be corn rnunicated to the Burlingame High School Plant Manager by tfte CITY Recreation Superintendent. i 4. Annual Maintenance DISTRICT may close CENTER for annual maintenance and necessary repairs for the period December 1 to January 31 each school year. When the annual maintenance is completed the CITYjshall be notified. If maintenance closuies will require more time, Burlingame High School Plant Manager will notify CITY Recreation Superintendent or his I designee at lire earliest possible opportunity as to what period of closure is anticipated. During the time of closure, neither school students nor the general public will be permitted to be within the CENTER. 5. Extra Work i CITY and DISTRICT agree that extra work may be required: from time to time due to a failure of pool, mechanical system, or other facility, due to a need for repairs to irrigation system; due to acts laf vandalism or other criminal activity; due to repairs caused by or due i ; to an act of God; because of a special event conducted by either party; because of legal 10) i 5 I I II 111 ul it IIII„I I'I..II i.• I II -I . I The DISTRIC I- must notify the CITY 90 days in advance of any event the DISTRICT �— schedules which May exceed the 5:00 PM time limit. The DISTRICT shall schedule with the CITY any conference athletic events ;or other special events held on weekends or at other times that are within the CITY time frame. 9. Public Use of CENTER All public and/or private use reservations of the CENTER shall use the Use of Facilities form of the DISTRICT. All parties of the agreement will insure that renters adhere to all DISTRICT policies,; such as liability waivers, insurance requirements as stated on the back of the Use of Facilities form of the DISTRICT. Copies of forms for use of the i CENTER by other tl�ian CITY or DISTRICT groups shall be provided to the CITY and DISTRICT 10 days in advance of the group use. The DISTRICT shall be solely responsible for determining:'(1) the parameters of the use priority system; and j (2) the collection and retention of fees during such times the DISTRICT has use of the CENTER. The CITY shall be solely responsible f6r determining: i (1)the parameters of the use priority system; and, (2) the collection and retention of fees I during such times ttie CITY has use of the CENTER. (See. Paragraph 6 for Usage of Facilities) All collection of fees; will conform to the laws governing school grounds and those which are applicable to the CITY'S property. in the event of conflict between laws governing school grounds and those applicable to CITY property, the laws governing school grounds shall prevail. 1 1 D. Scheduling of Use and Maintenance ; As soon as practicable after the anticipated CENTER completion date has been first established, the authorized representatives of the parties will meet with each other to DRA F Ir 7 0 12_ Not a Joint Powers Agency Nothing contained in this Agreement shall be construed as intended to nor shall it be a joint powers agency of any kind. 13. Insurance The DISTRICT shall obtain property and liability insurance coverage with its, insurance carrier for the CENTER. The DISTRICT shall be solely responsible for the cost of coverage for school use during school hours. The CITY shall be solely responsible for the cost of coverage for public and/or private use scheduled by', the CITY during 'non -school hours. The coverage for non -school hours shall insure both the CITY and the DISTRICT. 14. No Ownership Interest Intended .01 Nothing contained herein is intended to create in the CITY any ownership interest whatsoever by the CITY in CENTER or any other part of CAMPUS. 15. Amendments This agreement may be arriended or modified by written agreement signed by both parties, including the continuing or changing of maintenance and operations program or use policies for CENTEp in subsequent years. Failure on the part of either party to enforce any provisions of this agreement shall not be construed as a w6iver of the right to compel enforcement of such provision or provisions. J . I,I I� III I I , I 18. Dispute Resolution If from time to time disputes relative to maintenance and operations, use, scheduling, and other items of interpretation of the provisions of this agreement arise which are not resolved through the efforts of the DISTRICT and CITY representatives, their it is the intent of the parties to this agreement that the DISTRICT Superintendent and CITY Manager shall meet to discuss the issues in an effort to resolve the dispute. All unresolved disputes, claims or other matters in question. arising out of or relating to this agreement or breach thereof may ultimately be decided by means of legal action provided by California State Law. Any attorney's fees and associated costs arising front such legal action shall be paid by the unsuccessful party. Reasonable attorney's fees and. court costs not to exceed $7,500 in total may be awarded to the prevailing party by the Court. i I 19. Interpretation As used herein, anyi,gender included each other gender, the singular includes the plural, and vice versa. Nothing contained in this agreement is intended to nor does iit create a joint powers agency as provided in the Government Code. 20.Venue i The applicable law for any legal disputes arising out of this AGREEMENT shall be the law of the State of California, and the forum and venue for such disputes shall be the appropriate Superior or Municipal Court in and for San Mateo County'. i V 11 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING AGREEMENT FOR DEVELOPMENT, MAINTENANCE, OPERATIONS AND USE OF THE BURLINGAME HIGH SCHOOL AQUATIC CENTER BETWEEN THE CITY OF BURLINGAME AND THE SAN MATEO UNION HIGH SCHOOL DISTRICT AND AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT RESOLVED, by the City Council of the City of Burlingame: WHEREAS, the City and the San Mateo Union High School District have successfully worked cooperatively on a wide variety of community projects and programs; and WHEREAS, the swim pool at Burlingame High School is in need of renovation; and WHEREAS, by sharing in the reconstruction and operation of the swim pool, an aquatic facility can be created that would enhance the entire community while ensuring strong school use, NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The City Manager is authorized and directed to execute the Agreement in the general form and substance attached hereto as Exhibit A by and on behalf of the City, subject to approval of the City Attorney as to form. 2. The Clerk is directed to attest to the signature of the City Manager. MAYOR I, JUDITH A. MALFATTI, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of 1997, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK CITY OF BURLINGAME PARKS & RECREATION DEPARTMENT 850 Burlingame Avenue, Burlingame, California 94010-2899 Telephone (415) 696-3770 • Parks /Trees (415) 696-7245 Fax (415) 696-7216 • E-mail: burlrec@aol.com CITY OF BURLINGAME PARK AND RECREATION COMMISSION YOUTH COMMISSIONER CANDIDATE APPLICATION (Please type or print clearly) NOTE: All applicants must be residents of the City of Burlingame Position is held from September to June The youth commissioners advise the Park and Recreation Commission on matters relating to the youth and teen population within the City of Burlingame. This may include programs relating to safety, recreation, drug awareness, special interests, sports, community involvement, socialization, and environmental concerns. The Park and Recreation Commission meets the 3rd Thursday of every month at City Hall at 7:30 p.m. You must be available to attend these meetings. Name: �-� I,r i h " i • FITE, r Length of Residence in Burlingame: Date of Birth: 1 2- � 5-1 � � Home Phone: �> -- 4- -11 13 q �; ? School ki.t,1A i.L, P Grade: What Community/school activities are you presently involved in, or have been in the past? N SCIAo�)I Cow u&1A t ( over un Why do you want to be a youth member of the Park and Recreation Commission? p byli - nT tc 10 ' o V �— B ('AY' Gv wV VIII-" i 1 Di i I What do you think you could contribute to the Park and Recreation Commission? ,1 , rn Date: I ( D q '� Signature: Completed applications should be returned to the Parks & Recreation Dept., 850 Burlingame Ave., Burlingame, CA 94010. Applications will be accepted until vacancies are filled. For more information, please contact Chrissy Carlson at 696-3786. _ You will be notified by phone for an oral interview date and time. 4 CITY , CITY OF BURLINGAME evn�1 anMe PARKS & RECREXHON DEPARTMENT n 850 Burlingame Avenue, Burlingame, California 94010-2899 ' Telephone (415) 696-3770 • Parks / Trees (415) 696-7245 Fax (415) 696-7216 • E-mail: burirec@aol.com CITY OF BURLINGAME PARK AND RECREATION COMMISSION YOUTH COMMISSIONER CANDIDATE APPLICATION (Please type or print clearly) NOTE: All applicants must be residents of the City of Burlingame Position is held from September to June The youth commissioners advise the Park and Recreation Commission on matters relating to the youth and teen population within the City of Burlingame. This may include programs relating to safety, recreation, drug awareness, special interests, sports, community involvement, socialization, and environmental concerns. The Park and Recreation Commission meets the 3rd Thursday of every month at City Hall at 7:30 p.m. You must be available to attend these meetings. Name: _ JP:Date of Birth: _1 �1 Address: Home Phone: 315 -)'507 School: Length of Residence in Burlingame: Grade: What Community/schooi activities are you presently involved in, or have been in the past? rc q -1 A��e e C20,f�Aj SS;CT\ of1 Q .?d. over �\ t �- j w 5 G11e 41'Ve IeG e 6 Why do you want to be a youth member of the Park and Recreation Commission? ,v7nPIT�,�,rn ,��,. .. �� ,�,� �PnriC -�'� i^,/1'Y�. • i (^�'�--'i �, c What do you think you could contribute to the Park and Recreation Commission? J ,CX) )wPCCc- =('can+ Date: 9 9 -7 Signature: i nature: Completed applications should be returned to the Parks & Recreation Dept., 850 Burlingame Ave., Burlingame, CA 94010. Applications will be accepted until vacancies are filled. For more information, please contact Chrissy Carlson at 696-3786. You will be notified by phone for an oral interview date and time. MR CITY OF BURLINGAME PARKS & RECREATION DEPARTMENT 850 Burlingame Avenue, Burlingame, California 94010-2899 Telephone (415) 696-3770 • Parks / Trees (415) 696-7245 Fax (415) 696-7216 • E-mail: burlrec@aol.com July 21, 1997 Kerilyn Burri 1437 Laguna Avenue. Burlingame, CA 94010 Dear Mrs. Burri, Thank you for your letter of July 18, 1997 about the renovation of the Laguna Park tot lot. During the tougher financial times of the 1980's, all of our park renovation projects pretty much got put on hold. We know that the Laguna tot lot needs attention and it is very much on our priority list of projects. During the past three years we have been able to do major playground rehabilitation projects at Village, Ray and Victoria parks. We currently have five (5) tot lots and three larger parks to go. Due to Laguna's proximity to Village Park, we have not placed Laguna at the top of the priority list. The Park & Recreation Commission will not meet in August, but its next regular meeting will be at 7:30 p.m. on Thursday, September 18, 1997 in Conference Room A, City Hall, 501 Primrose, Burlingame. I will place your letter on the Commission's meeting agenda and you are welcome to attend the meeting and address the Commission with your concerns. The Commission is charged with recommending projects and priorities to both the City Council and the City staff. Thank you again for your letter bringing the Laguna Park tot lot to our attention. Sincerely, c� John W. Williams Parks & Recreation Director cc: Park & Recreation Commission Tim Richmond, Park Superintendent Daniel and Kerilyn Burri 1437 Laguna Avenue Burlingame, CA 94010 415/344-5337 July 18, 1997 Park and Recreation Commission 850 Burlingame Avenue Burlingame, California 94010 Good morning: I am writing in regard to the Laguna Avenue park, which is adjacent to the tennis courts on Laguna Avenue. This park, as I'm sure you are aware, is in serious disrepair. The two metal animals are dangerous, as they lack springs, and children can fall forward off of them. One of the swings is still the metal type, and I lacerated my finger last week when my ring caught on the metal bar. Aside from any potential liability factor involved with this equipment, there has been a resurgence of the neighborhood in the past several years, and I know of at least thirty children within two blocks of this park. It is a shame to have such a facility so close by, yet still have to walk several blocks away to Village Park to play on safe and enjoyable equipment. It would also be nice for the people who come to use the Laguna tennis courts to be able to bring their children and allow them to play in the adjacent park while they were playing tennis. The remodeling of Village Park was superb, and your committee should be very proud of the work done there. In fact, it's such a nice park with the new equipment and bark, that it sometimes gets very crowded with pre-schools, birthday parties, etc. I would very much appreciate your consideration in putting the restoration of this little park as a priority, as I'm sure many of the other parents and neighbors in the area would. If some sort of a petition or signatures of residents would help facilitate this refurbishment, please let me know, as I would be happy to go door to door requesting support of this project from my neighbors. Thank you in advance for your consideration. Sincerely, Kerilyn Burri t Q. c CM Burlingame Youth Baseball Association D P.O. Box 1633 Burlingame, CA 94011 �� p September 7, 1997 1\ Mayor Rosalie O'Mahony RECEIVED Burlingame City Hall 501 Primrose Road SEP 8 1997 Burlingame, CA 94010 cmroF 8URL,�:;K Re: Athletic Field Lighting at Bayside Park '�V- Mayor Rosalie O'Mahony: Approximately 2 years ago, Vince Cauchi, representing the Burlingame Youth Baseball Association (BYBA), developed a plan to install lights on the upper baseball fields at Bayside Park. The installation of lights would expand the available field times, a much needed commodity for our teams due to the limit number of ballfields in our community. Vince Cauchi presented a preliminary plan to Director John Williams; however, we did not pursue the project due to the uncertainty of the Airport Blvd. expansion and the undetermined impact of this expansion on Bayside Park. I recently met with John Williams regarding the proposed athletic field lighting project at Bayside Park, recently approved by the City Council. John Williams indicated the proposed lighting project will replaced the modest lighting system currently utilized by soccer teams on the upper athletic field between the two baseball diamonds (North and South). Although the BYBA welcomes any improvement or development of athletic fields for our community for baseball, soccer or other sports, the proposed lighting project appears too limited in scope. Any installation or improvement of the field lighting system to this park should also considered the use and needs of other community organizations that utilize this facility, such as the BYBA, and other recreational programs, such as the Recreation Department's adult softball leagues. We have approximately 34 youth teams (Burlingame youth 7-12 years of age) that utilize Bayside Park, March through June each year, with an additional 6- 12 teams utilizing the fields from mid June through mid August. Although we attempt to make the best of the fields allocated to the BYBA, the limited number of ballfields in our community and available to us requires creative league scheduling and the allocation of limited and overlapping practice times to our teams. Expanding the proposed lighting project to include at least the South Diamond'at Bayside Park would increase available field time, provide a facility that can be better utilized by our community and would be considered a more appropriate expenditure of funds. Although we would also welcome the lighting of the North Diamond, this maybe more appropriate as a future project when the impact of the Airport Blvd. expansion is known. on behalf of the BYBA, I ask the City Council to reconsidered the proposed lighting project and consider expanding the project to include the lighting of the South Diamond at Bayside Park. Understanding that bids are being solicited for the proposed project and reconsideration may require further delay, taking the time to considering the needs of all the community groups and recreation programs that utilize Bayside Park will make for a better facility we can all enjoy. I thank you in advance for your consideration in this matter and welcome any comments from you. ZRes ctfully, a1 A2� Brock C. Riddle Burlingame Youth Baseball Association (348-8409) cc:John Williams of Alameda, Contra Costa, Marin, Napa San Francisco, San Mateo, Santa Clara, Solano and Sonoma Counties PARK AND RECREATION COMMISSIONERS' AND BOARD MEMBERS" COUNCIL California Association of Park, Recreation & Commissioners & Board Members (CAPRCBM) Bay Area Park and Recreation Commissioners' and Board Members' Council and the City of Oakland, Parks, Recreation and Cultural Services Invite City/Town Council Members, Board of Supervisors Parks and Recreation Commissioners/Board Members Parks and Recreation Professional Staff to attend a Workshop Saturday, October 18, 1997 8:00 a.m. to 2:00 p.m. at the Joaquin Miller Community Center map on reverse An opportunity for new and experienced Park and Recreation Commissioners and Board Members to learn new skills, share experiences and become more effective in their positions An opportunity for elected officials and Parks and Recreation professionals to learn how to effectively use the resources of their Commissioner/Board Members Registration, $30.00 per person by October 14, $40.00 on site registration for information - Anne Woodell 510-339-2818 clip and mail Name / s Agency, City ZIP Telephone Enclosed is $ for registrations Make payable to BAY AREA PARKS & RECREATION COMMISSIONERS' & BOARD MEMBERS' COUNCIL - (BAPRCBM) and mail to 1724 Indian Way, Oakland CA 94611. A~w - LEGEND n BERKELEY GOLF LINKS RD 0 Parking m Res"troom 0 Information Paved Road ---)-----)--- Horses Alicwed ------------- Hiking Trail —> )— Nature Trail From Highway #13, proceed up Joaquin Miller ' road .8 miles and follow the blue signs for Joaquin Miller Community Center. Turn in at the Woodminster sign and enter the parking lot at the Ranger Station. 01 :mar • WIQ `J,� ,�, - �. if �j-.re '`ice E�q �'.� i -.,,,THE MCA . y�r;✓ •� , .) ;MEADOW CREE�F.. • DAY CAMP gNE' . ..•b�- RANGEf� STATION OCITYOFLhIONT DATE: September 17, 1997 TO: Peninsula Recreation Professionals FROM: Vern Holte, Recreation Services Manager, Belmont SUBJECT: 1997-98 Revenue Return Percentage of Recreation Budget Vti:gd g:rcvper3 City 1997 98 Revenue Return Percentage of Recreation Budget Belmont 61.3 Burlingame 68.8 Daly City 55.6 Foster City 54.3 Millbrae 50.1 Palo Alto 55.6 Redwood City 35.0 San Carlos 62.7 San Mateo 48.1 So. San Francisco 52.4 1070 Sixth Avenue Belmont, California 94002-3893 PARK AND REC COMMISSION--SEPT. 18 SUPERINTENDENTS' REPORT 1. Four Monterey Pines were removed at the northeast corner of the soccer field at Bayside Park. The trees have had insect problems (Sequoia Pitch Moth) for years. They were poorly structured from years of hedging/pruning for field lights. A plan is in place to selectively replace them over time with Coast Redwoods, a less disease prone species. 2. Fall baseball and softball leagues have begun. Fields in use include Washington, Cuernavaca, and Bayside Main. 3. All soccer fields are in use. They are being kept relatively dry for safe play and so that early rains can be absorbed without shutting down the fields. New plantings: -Annuals at SP Circle -Burlingame Ave. streetscape plantings as directed by Public Works and Planning. 5. The new park rules at Cuernavaca have been in effect for seven weeks. We have supplemented the permanent signs with temporary fliers during that time. General acceptance of the rules seems to be increasing. �- 6. A new 5 yard heavy duty dump truck was put into service. 7. Contract pruning of eucalyptus trees on Burlingame Ave. began in August and is continuing. 8. An irrigation valve and a park bench were moved in the area of the Rec. back patio to make room for the proposed performance stage which will be built by Rotary volunteers. The stage will provide a minimal elevation (8"-12"). It will be located between two existing trees. 9. Plans for the new play area at Paloma Park have been received from the Landscape Architect. After detailed review, construction documents will be prepared. BURLINGAME PARKS AND RECREATION DEPARTMENT Collection Report Sep-97 1997-1998 COLL. YTD 1996-1997 1995-1996 COLL. YTD COLL. YTD Ke Program SEPTEMBER 3 MONTHS 3 MONTHS 3 MONTHS 00 Rec. Admin. $0.00 $78.73 $69.00 $0.00 10 Advertising 550.00 679.24 415.00 137.00 12 Tickets/Books 2,831.75 30,583.49 28,292.40 15,521.46 13 Bid . Rental 1,436.00 4,909.00 7,788.11 8,173.50 14 Miscellaneous 128.61 1,232.62 759.68 2,622.32 16 1 Park Permit 95.00 545.00 600.00 600.00 17 ISchool Dist. 0.00 16,565.00 7,308.02 8,482.00 20 Sr. Lunch 623.95 2,322.76 3,745.16 3,542.87 21 Sr. Trips 3,019.00 6,528.00 2,440.00 11.00 30 Pre-school 3,025.00 25,054.00 24,652.00 23,503.00 40 Music 7,259.94 7,433.94 6,345.50 5,430.00 42 Dance Classes 7,418.00 8,166.50 7,131.50 6,949.00 43 Art Sales 126.10 238.00 140.50 76.00 44 jAdult Art 9,611.50 9,804.50 11,551.00 14,725.08 45 lCulinary 2,056.00 2,056.00 1,283.00 2,554.50 46 Child Art 5,263.00 6,851.50 8,976.00 7,496.00 47 Art Misc. 2,423.00 2,741.00 524.00 1,049.00 50 Art in Park 0.00 189.00 0.00 311.00 51 Music -Park 0.00 0.00 52.00 106.00 52 Tree Light 0.00 0.00 0.00 43.00 60 Sp. Int. Classes 23,170.16 26,505.66 23,264.00 26,744.25 61 Fitness 18,430.00 20,156.50 21,226.00 18,057.56 62 Boating/Sailing 722.00 1,176.00 426.00 586.00 63 Skating 658.00 770.00 1,467.00 1,423.00 70 Youth Camps 30.00 17,712.50 19,660.50 12,234.00 71 Youth Trips 130.00 5,318.98 3,765.00 2,893.00 72 Athl. Camps 0.00 16,391.20 21,240.38 25,879.50 73 Teens 0.00 120.00 6,698.00 0.00 80 Elem. Sports 8,586.47 8,620.47 8,600.00 0.00 81 B.I.S. Sports 11,913.00 11,913.00 12,750.44 1,295.00 82 Tennis 3,315.00 16,378.00 0.00 12,596.00 83 Aquatics 106.00 106.00 0.00 8,915.05 84 Golf 3,846.00 6,614.00 4,165.61 3,538.00 85 Misc. Sports 1,143.50 1,563.50 2,056.50 503.00 86 Mart. Arts 2,869.00 2,905.00 3,096.00 3,377.00 87 Softball 73.00 24,682.00 26,885.00 33,385.00 88 Basketball 2,226.00 2,666.00 4,392.00 3,911.00 89 Volle ball 4,014.00 4,119.00 4,043.50 4,159.50 90 Field Lights 220.00 1,821.00 1,280.25 1,262.76 91 Field Permit 14.00 625.00 1,000.00 1,114.00 92 Tennis Court 1800.00 2.3 00.00 1.2 55.00 600.00 Totals $129,132.98 $298,522.091 $279,364.051 $263,806.35 Less Refunds 3,044.001 11,671.001 12,426.00 9.826.50 Net 1 $126,088.981 $286,851.091 $266,938,051 $253,979.85