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HomeMy WebLinkAboutAgenda Packet - PR - 1997.02.20BURLINGAME PARK AND RECREATION COMMISSION 7:30 p.m., Thursday, February 20, 1997 `. Conference Room A, City Hall, 501 Primrose Road, Burlingame 1. Roll Call Cretan, Dougherty, Kelly, Larios, Nilmeyer, Nyhan, Pera, Piccetti, Roberts 2. Approval of Minutes - Approve the minutes of the January 16, 1997 meeting 3. Old Business A. Discussion and recommendation re proposal for development of additional athletic fields east of Hwy 101 B. Status report on bicycle trails C. Teen program issues & teen center 1) Receive report on teen program from Blue Ribbon Study Committee, make recommendation to City Council 2) Report on Swim Pool Rehab status 3) Burlingame Together Summer Workshop D. Report on settlement of Washington Park Tennis Court "bumps" lawsuit E. Status Report on Cuernavaca and Ray Park issues F. Capital Project Status Reports 1) Franklin field irrigation improvements 2) Alpine Tot Lot renovation G. Develop Commission Capital Project Priority List 4. New Business A. Request for Dog Park B.. Review of Mills Canyon issues 5. Reports A. Parks Division B. Recreation Division C. Commissioners D. Monthly Revenue Report 6. C'ommission Officers - Annual election of Commission Chairman and Vice Chairman 7. Public Comments This is the opportunity for members of the public to address the Commission regarding items not otherwise on the agenda. 8. Adjournment Commissioners Dinner: Friday, March 14, 1997 Next Regular Meeting: Thursday, March 20, 1997 CITY OF BURLINGAME PARKS & RECREATION DEPARTMENT MEMORANDUM February 13, 1997 TO: Park & Recreation Commissio FROM: Parks & Recreation Director j SUBJECT: Washington Park Tennis Court "Bumps" At its February 3, 1997 meeting the City Council authorized a settlement with Interstate Paving in the matter of our tennis court "bumps" issue. The City will receive a one-time $65,000 cash settlement. The tennis courts were rebuilt in 1990. We have received approximately seven years of use from the courts since the rebuild. In the Bay Area, most agencies now try to resurface tennis courts every 6-9 years. Although the worst may be over, our consultants cannot promise that no "bumps" will appear in the future. The settlement money will enable us to have the "bumps" cleaned -up and the courts resurfaced immediately. The balance of the money can be used to resurface the courts, including any new "bumps," on a much shorter time line for at least the next 20 years. We should always have a good surface on the Washington Park courts for the next 20+ years. Resurfacing the courts more often will also help keep the courts in good condition, preventing water intrusion, etc. Hopefully, we can relegate the "bumps" to the "strange, but true" history file. Thank you for your patience during this way too long process. CITY a� CITY OF I3URLINGAME BU ` PARKS & RECREATION DEPARTMENT BVRLINGAME MEMORANDUM ,PDRA..0 February 5, 1997 TO: Park & Recreation Commission FROM: Parks & Recreation Director SUBJECT: Proposed Teen Activity Program Recommendation. It is recommended that the Commission review the proposed pilot teen activity program presented by the Teen Blue Ribbon Study Committee and make a recommendation that the City Council authorize a 15 month trial teen program, beginning April 1, 1996. The program is to be offered at Burlingame High and other local sites; to be conducted by a new half-time Teen Activity Coordinator stationed at the Recreation Center; and the $25,000 budget to be funded by a combination of program fees, an increase in general recreation program registration fees of $1.00 each, and a general fund subsidy of $7,500. Background. In 1996 the Park & Recreation Commission recommended that the City Council approve the hiring of a part time Recreation Coordinator to develop a teen activity program in Burlingame. The City Council formed a Blue Ribbon Study Committee to review the issue of teen programs in Burlingame. The Study committee was comprised of City and High School District elected officials, City and District staff, and Commissioners Larios and Piccetti. The Study Committee also reviewed Burlingame High School swim pool rehabilitation issues and has developed a process for the City and District to hire a pool architect and begin a rehab project at the pool. At its February 4 meeting, it was the consensus of the Study Committee to bring forward a teen activity program proposal to the Park & Recreation Commission for review and recommendation to the City Council. Randy Schwartz and I helped prepare this program proposal and we support the proposal. Proposed New Pilot Program. This proposal does NOT propose any new Teen Center or other new facilities. All proposed programs would be conducted at Burlingame High, with outreach to the Recreation Center, Mills High, Mercy High and B.I.S., and offsite special trips and events. This program is aimed at the total community teen population and is not targeted to any one group. It is NOT expected that this program will impact many of the teens (and older young people) who "hang out" on Burlingame Avenue, but all teens would be welcome to participate. Staff and the Study Committee believe that a 15 month program is necessary to give the pilot program a chance to operate for at least a full one year seasonal cycle. It is proposed that the pilot program begin on April 1, 1997. The program should be reviewed during the 1998-99 budget review cycle next year. Staff and the Study Committee believe that Burlingame High School is the logical headquarters for this program. School staff will make every attempt to provide classroom and other facilities, whenever possible. The City should provide a Teen Coordinator to work with the young people to develop and conduct the program, as well as coordinate space and facility issues with the school and the Rec Center. Hopefully, our Youth Advisory Commissioners and our Burlingame Together young people can participate in the development of program ideas. The high school presently has no available office space. Since any new teen staff person will be supervised by a City Recreation Supervisor, the Recreation Division will make a work space and office equipment available for the Teen Coordinator at the Recreation Center. Any new Coordinator would be hired under the City's approved Recreation Coordinator job specification. A proposed Teen Activities Coordinator job announcement and list of proposed responsibilities is attached. There will be some work impacts on City support staff. Budget Impacts. Staff and the Study Committee are recommending that the Commission and City Council consider funding this program by adding $1.00 per registration for City recreation activities. The current "reg fee" is $2.00 per activity and is always included in the class fee. Many other cities now have some type of registration fee to cover administrative overhead. This fee increase is a change from the usual practice whereby new programs are expected to pay their own way. Other recreation program participants will, in effect, be subsidizing recreation programs for teens. It is anticipated that $7,500 in new City general fund money will be required over two fiscal years to support the pilot program. (Please see proposed program budget, attached.) The City will continue to budget $10,000 annually for rehab and renovation projects at the high school, in recognition of the heavy community use of high school facilities. Attachments: A. Proposed budget B. Proposed job announcement C. Proposed job responsibilities n1,111CHM1141' A PROPOSED 'I'VEIN Itl?Cltl?A'I'ION AC'1'IVI'I'V PROGRAM BUDGET For1996-97 Revenues: Direct program fee revenue (fees/clonatio►ns/sclu►l "SII'ps) ...... $ 500 'Total Spring, 1997 Revenue: ........................... Expenditures: Direct grog costs (contracts, printing, PT stab, supplies, etc.) .. $ 500 '/2'rime Teen Coordinator (salary, etc) ..................... 2,500 Startup costs (material, equipment, compt.:ler) 2 500 2/4/97 $ 50O 'Total Sprint;, 1997 Projected Cost ...................... $59500 196-9713alauce To Ile Subsidized ......................................... $5,000 For1997-98 Revenues: Direct program fee revenue ..... $ 2,000 ................. Proposed surcharge on City recreation programs ............ 159000 Total FY 97-98 Revenue ............................ $177000 Expendilnres: Direct program costs $ 21000 '/2 Time "Peen Coordinator .............................. 159000 Office equipment, materials, supplies ...................... 2,500 '1'olal ICY 97-98 Expenditures $19,500 197-98 Antonin '1'o Ile Subsidized $ 2,500 MWWI Q:lVI2_1 U9a U. eu� CITY OF BURLINGAME offers employment for the position of: Teen Activities Coordinator (part-time position) DESCRIPTION: Under the direction of the Recreation Superintendent, the Teen Activities Coordinator will be responsible for all phases of establishing and operating a teen program. Sample duties include: assess the recreational needs and interests of the Burlingame teens; locate appropriate resources (facilities, personnel, equipment, etc.) to meet those needs; planning, scheduling, promoting and coordinating of appropriate activities. The Coordinator must work closely with intermediate and high school personnel as well as personnel from various local recreation, law enforcement and social services agencies. The Coordinator is also responsible to prepare participation and financial reports on all programs or activities and will report to the Park and Recreation Commission as needed. QUALIFICATIONS/EXPERIENCE: The ideal candidate for this position has at least two years of college with some coursework in Recreation, Physical Education, or a related field. Priorjob experience with municipal recreation agencies may be substituted for coursework. Candidates must possess a basic knowledge of computers and have the ability to learn new applications. Proper oral and written language skills will be heavily emphasized in the screening process. Salary & Hours $14.75 to $17.82 per hour. Afternoon work hours are preferable, but the Coordinator will have flexibility in their schedule. The position is approved for up to 250 hours for fiscal year 1996-97 and up to 1,000 hours for fiscal year 1997-98. HOW TO APPLY: All interested parties should pick up an employment application from either the Burlingame City Hall, 501 Primrose, or the Burlingame Recreation Center, 850 Burlingame Avenue. Completed applications and resumes must be received at the Recreation Center by 5:00 p.m. on Friday, April 4, 1997. QUESTIONS: For more information regarding the Classes Coordinator position or application process, contact Randy Schwartz, Recreation Superintendent, at (415)696-3770. Candidates must be U.S. citizens or legal to work in the United States. It is the City of Burlingame's policy to provide equal employment opportunities for all employees and applicants for employment who meet the qualifications regardless of race, color, religion, sex, national origin, age, marital status, sexual preference, or disability. M.71U-1rll:i�l' Proposed Responsibilities of the Teen Activities Coordinator Assessing Teen Needs • Conduct surveys to determine activities/programs of need and interest to teens • Search for existing activities/programs in tyre area geared to teens (Search to include, but is rrot limited to, activities of the City, schools, non-profit agencies, and private businesses) Continue Existing f rogranls • Assist Recreation program staff in continuing to offer appropriate special classes, sporting activities, trips, etc. for teens. • Conduct Summer "Just for Junior I ligh'ers" program at Burlingame Intermediate School Establish New PCOgranla • interests, establish and conduct new programs. In conjunction with teen needs and All details (Le. location, personnel, finances, supplies, equipment) to be covered. Special events as well as on -going programs need to be addressed. Promoting Programs • Through the use of the recreation brochure, press releases, flyers, school bulletins and on -campus visits, promote existing programs of the Recreation Division, schools and other agencies as well as the newly established programs. Other Duties • Attend Park and Recreation Commission meetings as needed • Calculate participation and finance reports for each activity • Work closely with personnel from the Intermediate and High Schools, law enforcement agencies, and local social services agencies to meet the needs and interests of the teens. 6/23/96 - rs d CITY O CITY OF I3UIZL,INGAMF, I P BURLINGAME PARKS & RECREATION DEYARI'MEN'I' ,tiro 'fPD11AT{HAT4 D ,.• MEMORANDUM February 13, 1997 TO: Park & Recreation Commission FROM: John Williams 1�r SUBJECT: Dog Park The attached letter from Marianne Riddle requests that the City establish some type of "Dog Park" where dogs can be permitted to run off leash. As the Commission is aware, we do have regular complaints from park users about dogs in City parks. I am sure that other dog owners share Mrs. Riddle's concerns about space for their dogs' use. I am not aware of any rules or regulations mandating that areas be set aside for the use of dogs. Many cities have set aside "dog run" areas inside City parks where dogs can run off leash in a fenced area. A few cities have been able to set aside exclusive dog parks, usually on land that could not be developed in any other way. Maintenance of dog run areas is a major concern. Who is assigned to mow the grass in dog runs? The City of Burlingame has been developed with very small parks. The usual dog run type areas where dogs can run full tilt off leash take up more space than we have totally in many of our parks and tot lots. Washington Park is already so heavily used over every square inch that we cannot take any reasonable size piece of the park out of general use. The one park that might have some available space would be Cuernavaca Park on the south end of the upper portion. The neighbors at Cuernavaca might not respond positively to more park fences and another facility that brings more out -of -area users to this neighborhood park. We cannot take any current athletic turf areas out of play to create new dog runs in City parks. I know of no pieces of City property in Burlingame that I think would be suitable for City dog runs. I would not recommend the spending of any City monies for dog runs at the expense of development of the new athletic facilities at the landfill site. Attachment Cl ) `- f `'0; 100 YWONO Dear Marti, Happy New Year! I've been wanting to talk to you about an issue that seems to be at the heart of a lot of Burlingame residence, possibly you included. We seem to have a real need for a dog park in our town and although land is at a premium and open space hard to come by, we may be able to put our heads together and come up with a good location, away from resident properties and away from children at play. This dog issue is getting hotter by the minute with non dog owners complaining to the City Council and to the police department. If we can find an area and create a space for dogs to play and socialize, there would be a lot of very happy dog owners and non dog owners in Burlingame. If you would rather not be involved, could you please tell me how to start the ball rolling and who to contact for help. Thanks Marti, D Mari e Riddle RECEIVEt 348-8493 1 j �7 '- ,il {{ k-1 . t '- \ 9 �' { h, +�+ yer• S 1"s'_n0.+t - c 'ln � � qAt >•¢ya '- � 'F 4 i i +e+ 4 t;4�1 k , 1 iY Cry+ �p MOR �� i •�tL � 1a..r a ��ti 7 � ¢ " E mW h �T. tl l TS q CITY OF BURLINGAME PARKS & RECREATION DEPARTMENT 850 Burlingame Avenue, Burlingame, California 94010-2899 Telephone (415) 696-3770 • Parks / Trees (415) 696-7245 Fax (415) 696-7216 • E-mail: burlrec@aol.com February 14, 1997 Susan Tidmarsh 2884 Adeline Drive Burlingame, CA 94010 Dear Ms. Tidmarsh: Thank you for sending me the letter recently in which you expressed some of your concerns about Mills Canyon use. I am discussing your concerns with our staff and with members of the Friends of Mills Canyon. Your letter will be presented to the Park & Recreation Commission for review on Thursday night, February 20, 1997. The Commission meets at 7:30 p.m. in Conference Room A at the Burlingame City Hall, 501 Primrose Road, Burlingame. I would not expect the Commission to take up this item until at least 8:00 p.m. If you are unable to attend the Commission meeting, I will report back to you next Friday. Please call me if you have any further questions. Sincerely, J4i W. Williams Parks & Recreation Director L CITY OF BURLINGAME PARKS & RECREATION DEPARTMENT 850 Burlingame Avenue, Burlingame, California 94010-2899 Telephone (415) 696-3770 • Parks / Trees (415) 696-7245 Fax (415) 696-7216 • E-mail: burlrec@aol.com February 14, 1997 Bill Freedman 40 Terrier Place Hillsborough, CA 94010 Dear Bill: Recently I received the enclosed letter from Ms. Tidmarsh and I have to admit that I do not fully understand her concerns. Her letter will be on the Park & Recreation Commission agenda for discussion in City Hall Conference Room A at 7:30 p.m. on Thursday night, February 20. It is my understanding that you are currently the Friends of Mills Canyon President. I am hopeful that you could either give me something in writing to present to the Commission by February 20 or have someone from your group attend the meeting to help clarify the matter. Tim Richmond advises me that you met with Parks Supervisor Bob Disco to discuss Mills Canyon issues and I appreciate your help. It is my hope that Bob can sort of become the "Mills Canyon Expert" on our staff. Hopefully, he mentioned to you that I am finalizing an agreement with a landscape architect to help us develop a master map of the canyon. I would like you or a representative of the Friends to meet with the architect and me before we finalize the project. 1 will give you a call soon to try and setup a time to meet. Thanks again for all your efforts on behalf of Mills Canyon. Sincerely, Joh__n��W. Williams Paws & Recreation Director attachment cc: Tim Richmond Bob Disco S U S A N J. Mr. John Williams Meaical b° r Emergency Training for Business & Industry Director of Parks and Recreation 850 Burlingame Avenue Burlingame, CA 94010 Mills Canyon Dear Mr. Williams: You and I just spoke on the phone minutes ago and I would like to summarize my message in writing for you. I tromp around in the canyon almost daily and this is a major joy to me. I have too many field guides in my library, many of them mushroom books, a love developed because of the plentiful and varied specimens I've seen in the canyon during my 30 years living here. Now, sadly, due to over harvesting, a person would be lucky to find a single one. And yet, collecting, or "forays" have been advertised and encouraged by the city, with a group calling themselves, "friends" of the canyon. I hope you are able to see to it that further city sponsored trips to the canyon are for observation, appreciation, maybe photo trips, but that participants keep their hands in their pockets. This would be a truly friendly way to relate to this small park. We can no longer grab everything that strikes our fancy. We can't do the Audobon approach and take specimens in the name of science, even if we call ourselves, "friends." Please enlighten and restrain these individuals so the rest of us have something to enjoy when we walk the trails. (Perhaps a permit could be required for collecting, and no permits given until and if the environment recovers, then maybe the death penalty for violators.) I thank you for your interest and wish you a wonderful directorship in your new position. Please feel free to phone me at any time sould you have any questions. Thank you, —� Susan Tidmarsh vi x..-t, 2884 Adeline Drive • Burlingame, CA 94010 (415) 342-8061 a youth C(asses (C READINESS FOR YOUTH This class is a good foundation foi keyboard experiences, and an excellent way to find out ho% interested your child may be in playing piano before investing in a °• piano and lessons. The primary goal y is to instill enthusiasm for music and encourage further piano study. Lab fee is for workbook. Limited to, 8 students. This class may be taken up to 3 sessions before any class material is repeated. No class 3/27, 3/28. 8 classes. AGP: 5-6 yrs. , LOCATION: Recreation Center INSTRUCTOR: Sandra Pobe y 1st Session 40-022 Thursdays j 3;00.3;45 pm ZW/3 40-023 Fridays 4:00-4:45 pm 2/7-4/4 2nd Session 40-024 Thursdays 3:00-3:45 pm 4/10-5/29 40-025 Fridays 4:00-4:45 pm 4/11-5/30 FEE: $34 Res. $40 Non-res. CITY C CITY OF BURLINGAME BVRLINGAME PARKS & RECREATION DEPARTMENT 850 Burlingame Avenue, Burlingame, California 94010-2899 Telephone (415) 696-3770 • Parks / Trees (415) 696-7245 c•"'°""r`° Fax (415) 696-7216 • E-mail: burlrcc@aol.com March 5, 1997 Ms. Susan Tidmarsh 2884 Adeline Drive Burlingame, CA 94010 Dear Ms. Tidmarsh: The Burlingame Park & Recreation Commission received your recent letter at its February 20 regular meeting and discussed your concerns re Mills Canyon. There were several members of the Friends of Mills Canyon group present at the meeting to discuss the activities of their group. I was very impressed, as was the Commission, by the obvious concern of the Friends group for protecting and preserving the canyon. The group discussed their procedures for the various types of tours they conduct in the canyon. In the case of the mushrooms, the Friends representatives noted that they go so far as to take mirrors on the tours so that participants can see the underside of many of the mushrooms, without disturbing the plant. It was troubling, however, to hear they Friends members discuss how one of their members had to accost an individual carrying a large bucket of mushroom which had just been cut in the canyon. At that point it was too late, the damage had been done. The Commission did ask me to investigate the signage at the park and see if we could improve the signs there and make it clear that nothing can be harvested or taken from the park without prior permission from my office. I am working on that assignment. I would hope that you and other park neighbors will report quickly to the Police any persons you see damaging the park or stealing materials from the canyon. Thank you for your interest in Mills Canyon. Sincerely, �" . "L _" r J' n W. Williams Parks & Recreation Director BURLINGAME PARKS AND RECREATION DEPARTMENT Collection Report Feb. 1997 1996-1997 1995-1996 1994-1995 rni i YTD COLL. YTD COLL. YTD Ke Pr ram FEBRUARY M NTH M NTH M NTH $0.00 $0.00 00 Rec. Admin. $0.00 $113.00 10 Advertising 656.00 1,781.00 1,297.00 2,052.00 12 Tickets/Books 480.50 37,258.40 24,533.26 12,796.81 13 Bldg. Rental 3,361.50 21,050.11 17,062.00 11,899.00 14 Miscellaneous 445.67 2,518.91 5,022.67 3,714.61 16 Park Permit 0.00 725.00 825.00 750.00 17 School Dist. 0.00 7,308.02 8,482.00 2,325.00 20 Sr. Lunch 724.55 9,785.51 9,178.48 9,003.75 21 Sr. Trips 614.00 6,537.00 11.00 667.42 30 Pre-school 353.00 48,097.58 46,494.30 41,877.90 40 Music 1,111.50 14,093.55 11,306.00 7,977.50 42 Dance Classes 2,134.00 19,090.50 17,295.60 12,617.04 43 Art Sales 0.00 650.55 703.79 793.78 44 Adult Art 3,508.00 30,086.89 33,998.58 33,247.44 45 Culinary 255.00 4,173.50 6,385.00 3,341.62 46 Child Art 276.00 18,572.00 16,514.60 9,264.50 47 Art Misc. 396.00 3,447.55 3,486.20 82.00 50 Art In Park 790.00 950.00 946.00 436.79 51 Music -Park 0.00 52.00 106.00 0.00 32 Tree LI ht 0.00 0.00 43.00 0.00 _ 60 Sp. Int. Classes 5,513.00 57,776.00 61,164.75 55,461.15 61 Fitness 5,467.00 46,847.75 42,833.31 39,035.17 62 Boatina/Salling 0.00 599.00 901.00 2,946.60 63 Skating 187.50 4,284.50 3,855.00 3,817.66 70 Youth Cams 354.00 23,378.50 18,781.00 18,412.73 71 Youth Trips 0.00 3,765.00 2,893.00 6,006.78 72 Athl. Cams 108.00 26,540.38 30,920.00 17,815.76 80 Elem. Sports 0.00 16,691.00 3,420.00 13,072.50 81 Jr. Sports 7,544.00 28,615.00 18,818.00 18,871.50 82 Tennis 1,358.00 19,528.94 19,988.05 16,636.26 83 Swimming_0.00 45.00 8,915.05 8,670.49 84 Golf 352.00 6,534.61 5,599.00 3,456.94 85 Misc. Sports 858.00 4,314.50 2,166.50 3,817.66 86 Mart. Arts 1,596.00 7,521.50 8,164.00 5,306.62 87 Softball 0.00 27,150.00 34,060.00 42,375.00 88 Basketball 4,588.00 9,012.00 8,346.00 7,751.00 89 Volle ball 388.00 8,804.00 9,654.50 6,875.40 90 Field Lights 236.00 3,250.68 2,854.35 2,809.18 91 Field Permit 530.30 2,805.30 2,119.00 2,190.00 00 1.685 00 92 Tennis Court Totals 375.00 $44,560.52 3,195.00 $526,949.73 2.26 $491,405.99 $429,860.56 12,531.35 Less Refunds 975 50 18,765,821 18,544MI i Net $44,585.02 $508,1.83.841 $472,861.60 $417,076.06