HomeMy WebLinkAboutAgenda Packet - LB - 2020.11.17City of Burlingame
BURLINGAME
Meeting Agenda - Final
Library Board of Trustees
Tuesday, November 17, 2020 5:30 PM
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
On March 17, 2020, the Governor issued Executive Order N-29-20 suspending
certain provisions of the Ralph M. Brown Act in order to allow for local legislative
bodies to conduct their meetings telephonically or by other electronic means.
Pursuant to the Governor's Executive ORder N-33-20 issued on March 19, 2020, and
the CDC's social distancing guidelines which discourage large public gatherings, the
Burlingame Public Library will not be open to the public for the November 17, 2020
Library Board of Trustees Meeting.
Members of the public may view the meeting by logging into the Zoom meeting listed
below. Additionally, the meeting will be streamed live on YouTube and uploaded to
the City's website after the meeting.
Members of the public may provide written comments by email to
publiccomment@burlingame.org.
Emailed comments should include the specific agenda item on which you are
commenting, or note that your comment concerns an item that is not on the agenda.
The length of the emailed comment should be commensurate with the three minutes
customarily allowed for verbal comments, which is approximately 250-300 words. To
ensure that your comment is received and read to the Library Board of Trustees for
the appropriate agenda item, please submit your email no later than 5:00 p.m. on
Tuesday, November 17, 2020. The City will make every effort to read emails received
after that time, but cannot guarantee such emails will be read into the record. Any
emails received after the 5:00 p.m. deadline which are not read into the record will be
provided to the Library Board of Trustees after the meeting.
Note that votes are unanimous unless separately noted for the record.
Online
City of Burlingame Page 1 Printed on 1111312020
Library Board of Trustees Meeting Agenda - Final November 17, 2020
1. CALL TO ORDER - 5:30 p.m. - Online
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2. ROLL CALL
3. PUBLIC COMMENTS, NON -AGENDA
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Library Board of Trustees' agenda may do so during the public comment
period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of
Trustees from acting on any matter that is not on the agenda.
4. APPROVAL OF MINUTES
a. Approval of Library Board of Trustee Minutes for October 20. 2020
Attachments: Meeting Minutes
5. CORRESPONDENCE AND INFORMATION
City of Burlingame Page 2 Printed on 1111312020
Library Board of Trustees Meeting Agenda - Final November 17, 2020
a. October Statistics
Attachments: October Adult Services Statistics
October Children and Teen Statistics
6. REPORTS
a. City Librarian's Report
Attachments: Report
b. Foundation Report
7. OLD BUSINESS
a. Silicon Vallev Foundation Meetina Reaardina Burlinaame Librarv's Portfolio
b. Pandemic Vision/Goals/Priorities
Attachments: Trustee Priorities for Library Post Opening
C. Mural in Reading Room - Action Item
d. Trustee Information for City Council (Trustee Ostrow)
8. NEW BUSINESS
9. ANNOUNCEMENTS
10. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees will be
made available for public inspection at the City of Burlingame's website: www.burlingame.org.
City of Burlingame Page 3 Printed on 1111312020
Burlingame Library
Board of Trustees
October 20, 2020 Minutes
Roll Call
Trustees Present: Kristin Capkin, Danielle Garcia, Mike Nagler,
Randi Murray, Elisabeth Ostrow
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
II. Library Board of Trustees Minutes
The Trustees unanimously approved the minutes of the September 15,
2020 Board of Trustees Meeting with the spelling correction in Action B
second section ..... policies approved by previous Board of Trustees be
compiled ........ M/S/C Murray/Nagler
III. From the Floor
No one from the public attended the meeting.
IV. Correspondence and Information
The Trustees reviewed the September statistics. It was noted that usage
of Kanopy has become quite popular. Tommy is monitoring the usage as
it relates to possible cost increases for the library.
V. Reports
A. City Librarian's Report - Highlights
• CPU -There are 125-140 appointments per day with 1 to 2 days
for pickup. Staff is planning to offer CPU until 7:00pm two nights
a week. During the rainy season the CPU site will be moved to the
staff parking area in the garage.
• Outstanding Library Policies - Brad will be working with the
acting -City Attorney, Scott Spansail, to review the following
policies: Security Camera policy, Community Board Posting policy
and Law Enforcement/ICE Records Requests policy.
B. Foundation Report - The Foundation will be taking book donations
by appointment only at 240 Lorton Ave. as of October 15th.
VI. Old Business
A. Racial Equity Discussion - United Against Hate
• United Against Hate Week is from November 30th to December
6th 2020. The hope is that the people of our local communities
will continue actions to support the purpose and goals of United
Against Hate throughout the year.
• Mayor, Emily Beach, has asked library staff and other community
members to help organize virtual events and programs for United
Against Hate Week.
B. Current Policies
The Trustees tabled an in-depth discussion of current policies until a
future meeting but did make the following comments.
• Most of the policies need updating and certain policies should be
reviewed by the Racial Equity Team.
• Policies should be entered on a spread sheet.
C. Board of Trustees - "Who We Are"
Trustee Ostrow reviewed her draft spreadsheet and sample
narrative that she created for the purpose of providing insight to
the City Council of the current Trustees' qualification and specific
skills that they possess to be an effective board member and to
identify where diversity is lacking. Each Trustee was requested to
do the following: 1) write a short anonymous narrative about
themselves; 2) fill out the existing spreadsheet (adding or deleting
columns is an option) and 3) send to Brad for review by the
November 17th board meeting.
D. 7 Member Board of Trustees
The Trustees discussed the pros and cons of increasing the Board
of Trustees up to 7 members and ultimately concluded that this
topic should be tabled and revisited at a future board meeting.
VII. New Business
A. Pandemic Vision/Goals
Brad requested that each Trustee send him 5 priorities that the
library should focus on for the coming year taking the continuation
of the pandemic into consideration for the November 17th meeting.
B. Silicon Valley Update
Brad will contact a representative of the Silicon Valley Foundation to
arrange a meeting for the November 17th meeting.
C. Murals
1. Mural in Reading Room - Staff and members of the public have
expressed the feeling that the statement at the bottom of mural
"Living in Burlingame is a Special Privilege" does not reflect the
library's message that all people are welcome in the library.
The Trustees supported the staff s request to take down the
mural. Brad will obtain an estimate to remove the mural.
The Trustees will revisit this topic at the November meeting.
2. Mural in Children's Room
Staff and Foundation members have expressed the idea of
introducing a new art work in the Children's Room that would
mirror the cultural representation of our community.
Discussion of this possible project will be on -going.
VIII. Action Items
• Brad will arrange a meeting with a representative from the Silicon
Valley Foundation for the November 17,2020 Trustee meeting.
• Brad will obtain an estimate to take down the mural in the reading
room.
• Brad requested that each Trustee send him 5 priorities that the
library should focus on in 2021.
• Trustee Ostrow requested that each Trustee complete the draft
spreadsheet she provided at the October meeting ,write a short
narrative about themselves and send it to Brad by the November 17th
meeting.
IX. Adjournment
The meeting was adjourned at 7:OOpm. M/S/C (Murray/Nagler)
"Commented [P51]:
(Respectfully Submitted
Brad McCulley
City Librarian
City of Burlingame
Adult Services Stats
October 2020
Program
Date
# Programs
Attendance
Sit N Stitch
Tuesdays
4
10
English Learners Group
Wednesdays
& Thursdays
9
27
Booked on Crime — Mystery
Book Club
10/15
1
3
Business of Creating —
Independent Artists
10/19
1
17
A Fire Story —Author talk
with Brian Fies
10/20
1
12
Total
16
69
Kanopy
Month
Plays
Cost per
Kanopy Kids and K Series (Great
Monthly
play
Books)
Invoice
$5/month for unlimited plays
October
360
$2
9 Kids and 14 Great Courses
$835
2020
383 total plays
Pronunciator (Language Learni
New registrations I Sessions I Top 3 languages
13 1 Spanish, Mandarin, Portugese
Tutor.com
Tutor sessions Test Prep sessions
5 1
# of Reference questions answered = 320 phone calls
CHILDREN'S AND TEEN MONTHLY STATISTICS
2020
Programs
Attendance
Cost
CLASS VISITS
Preschool Class Visits at Schools
Preschool Class Visits at Library
Virtual Elementary School Class Visits on Zoom
Elementary School Class Visits at Library
Middle School Class Visits at Schools
Middle School Class Visits at Library
TOTAL CLASS VISITS
0
0
SPECIAL PROGRAMS FOR CHILDREN
STEAM Bags
1
50
Mandarin Story Time (Virtual)
1
120
$80
Mock Newbery
1
4
Baby Sign Language
1
87
Music Together
1
32
Live Storytime with Miss Jenny Virtual
4
58
Miss Jenny Storytime IGTV Views
4
537
Miss Jenny Storytime YouTube views
4
14
Miss Jennifer Storytime YouTube views
5
73
Miss Jennifer Storytime IGTV views
5
338
Miss Kelly Storytime IGTV views
4
274
Miss Kelly Storytime YouTube views
4
109
Harry Potter Talk a thon
1
4
Halloween Book Giveaway
1
322
We love books promo for schools YouTube
1
239
Recorded Halloween Storytime IGTV
1
73
Recorded Halloween Storytime YouTube
1
121
Recorded Halloween Boy who cried wolf puppet
1
134
Homework Center
9
48
TOTAL SPECIAL PROGRAMS FOR CHILDREN
s0
2,637
$80
SPECIAL PROGRAMS FOR TEENS
Homework Center
9
63
Teen Advisory Board
2
12
Teen Sushi
1
23
First Look Book Group
1
5
TOTAL SPECIAL PROGRAMS FOR TEENS
13
103
TOTAL CHILDREN'S & TEEN PROGRAMS
63
2,740
T $80
Book Bundles Assembled
465
2,332
City Librarian Report to Board of Trustees
17 November 2020
BURLiNGAMI
Personnel Updates:
Comings and Goings
o N/A
Recruitments
o N/A
Hourly Staff
o N/A
F/T staff
o N/A
General Updates:
o CPU Update — CPU is continuing to work as intended with very wait or lag time getting materials to
customers. Staff is providing two nights of CPU each week (Mondays and Tuesdays) until 7pm.
o Strategic Plan 2019/2020 — N/A (See Priorities discussion agendized)
o Equity Team Update —
• United Against Hate Nov 30 — Dec 6
• Staff have been working on a variety of UAH events for all ages with a focus on getting as many
houses and businesses as possible to hang the "Burlingame Stands United Against Hate" poster
in their windows.
BURLINGAME UNITED AGAINST HATE Find more details about these virtual events, resource lists, and
Ilnked Against Hate at ht4s:llwww.burl ingam e.orgllibraryluah
Who We Are&Who We Want To Be
Movie Screening: MCFARLANDUSA
LOng
Discuss & Learn: The 1619 Project
withJulie LythcottHaims
Tues, Dec 1, 7:00 PMF9
Wed,Dec2,6:00-8:ODPM
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o Policy — over the next two or three months the Library will be working with the acting -City Attorney,
Scott Spansail, to get the ball rolling with regards to outstanding policies.
• Library Security Camera policy -- pending CA review
• Community Board Posting policy — pending CA review
• Law Enforcement/ICE Records Requests policy — pending CA review
o Significant Events —
• Both Halloween events were very received by the public. The Library Childrens dept will be
gave away free Boo!ks on Oct 31 from the Bellevue Door and the City Dept wide Halloween
caravan drove through Burlingame neighborhoods.
• Dec 12th Santa will be on the front porch of the Library and children can come by to drop off
their letter to him and Mrs Klaus and pick up a free book filing past the Bellevue door. The City
Librarian will play part of Santa's Elf.
o Facilities update —
• Facilities staff are assisting Library staff with our reopening plans and the number of staff and
public that can be in the building at one time based COVID/HVAC protocols.
o Foundation report —
• The Library Foundation is working diligently at 240 Lorton as the sorting center until the Library
is open or the space is rented, whichever is first. Staff are slowly reintroducing more Foundation
members back into the building to increase book sales which impacts Library programming and
events for the upcoming year.
o PLS/PLP (Peninsula Library System /Pacific Library Partnership)
• PLS
■ San Mateo Public and San Bruno Public may possibly open in early December.
■ Burlingame and most other libraries are still planning for a mid -January reopening if the
infection rates do not increase.
• PLP — n/a
Trustee Priorities for Library Post Opening
1. Emergency preparedness: In the light of COVID, we could review:
a. The library's inventory of PPE, plastic shields etc in the event of a future
pandemic
b. Review of library procedures - staffing, interface with the public - in light of what
worked well (and what didn't)
c. What else can we do to help educate the community post -pandemic about
appropriate guidelines and precautions going forward?
2. Does it make sense to have a "grand opening" or festive reintroduction to the
community, once the building can open safely?
3. If BLF decides to go forward with Speaker Series, what changes/planning could go on
now for the logistics and staffing of these events?
4. In the event of a sustained power shutdown, earthquake or wildfire/poor air quality, can
the library serve as a refuge for community members? This may be especially important
while the new Rec Center is under construction. Once the Rec Center is open,
presumably they could take over this responsibility.
5. What will happen with Cafe once the library reopens? What are alternative uses for that
space? How important is it to have a cafe in the building?
6. Staff needs to participate in team -building endeavors, like a day or two set aside where
everyone gets together again and talks about how they are, what it's been like, what's
important to them going forward, etc. Everyone needs to be re -introduced to one
another so that moving forward can truly be a team effort.
7. 1 also see a community event out on the front lawn celebrating the re -opening,
speeches, balloons, you know, that kind of stuff
8. Continue to provide hold/pick-up service outside as long as necessary
9. Continue to provide/improve/get the word out about online content for library patrons
10. Continue to do any library building maintenance and improvements we can afford while
the building is empty
11. Consider whether the pandemic offers an opportunity to do some enhanced staff
development or community -building
Once library opens, on a presumably limited basis
12. Continue some version of the outside hold/pick-up service for those who do not want to
come inside the building
13. Figure out which communities are most reliant on the library - for whom is the library
essential, and for whom is it just a lovely resource? - and prioritize library access for
those folks, perhaps through a reservation system. (Is it people who use the computers?
Children who attend story time?)
14. Along with racial equity work, perhaps prioritize civics education in library displays and
programming?