HomeMy WebLinkAboutAgenda Packet - PR - 2000.09.21BURLINGAME PARK & RECREATION COMMISSION
7:00 P.M., Thursday, September 21, 2000
�- Conference Room A, City Hall, 501 Primrose Road, Burlingame
1. Roll Call
Dittman, Erickson, Heathcote, Larios, Lawson, Minderman, Muller; Youth Advisory
Commissioners Martindale and Zhao
2. Approval of Minutes - Approve the Minutes of the July 20, 2000 Regular Meeting
3, Public Comments
This is the opportunity for members of the public to address the Commission regarding
items not otherwise on the agenda.
4. Old Business
A. Update on Teen Center Project
B. Youth Advisory Committee Report
C. Report on Aquatic Center Operations
D. Report on Golf Range Operations
5. New Business
A. Schedule Report to Commission on Sports Programs for Future Meeting
6. Reports
A. Capital Improvement Projects Status
1) Bayside Park Projects
2) Cuernavaca Park Renovation
3) BART Landscape Strip on California Drive
4) Trenton Tot Lot (Assign Commissioner to Park Committee)
5) Washington Park Outfield Lights
6) Burlingame High Parking Lot, Tennis Courts, Athletic Field
B. Parks Division
C. Recreation Division
D. Commissioners
E. Recreation Division Revenue Report
7. Adjournment
Next Regular Meeting: 7:00 p.m., Thursday, October 19, 2000
CITY OF BURLINGAME
GOLF CENTER PROFIT AND LOSS
Through June 30, 2000
Revenues
Parking Lot Rental
12,379
Ball Sales
98,774
Range Card Sales
16,050
Club Rentals
5,413
132,616
Commissions
Lessons
2,262
All Other
690
2,952
135,568
Cost of Sales
Commissions 11,986
Operating Contract 86,000
97,986
Gross Operating Profit 37,582
Expenses
Maintenance 34,708
Administration 16,201
One Time Expenses 23,400
74,309
Net Profit (Loss) (3b, 12 r)
Note: Capital costs to be depreciated: $34,796.77
1800
1600
1400
1200
1000
800
600
400
200
0
1 2 3 4 5 6
r
Burlingame Golf Center
Daily Golf Range Averages by Week
March -July 2000
7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
Week K'
r
J
Parks Division Summer of 2000
1. Soccer Center
The two fungal diseases that were attacking the rye grass on the field have been
eradicated. The bermuda grass is slowing taking over the dead spots, as hoped. We will now
work on changing the composition of the soil by aeration and top dressing with sand. This
action is necessitated by the presence of a layer of organic material which is not easily
penetrated by irrigation water. Unless we successfully address the layer, a fungal attack of the
turf will again be likely.
2. A new aerial lift is now in service. The Tree Crew is now instituting a grid pruning system
that will assure periodic pruning of every City tree.
3. Bids are being
received for the resurfacing
of the tennis
courts at
Laguna Park. Repair of
minor damage
to
court #
1 at Washington
Park
will
also
be
included
in the
contract.
4. Parks Supervisor Bob Disco is working with the Friends of Mills Canyon to address Trail
issues. Parks forces have successfully treated Acacia suckers in the Canyon that were of great
concern to the Friends. The California Conservation Corps spent several days doing trail repairs
in the Canyon.
5. Parks Staff member Henry Barone, who is a Certified Playground Inspector, is working to
complete his audit of all City playground equipment and surfaces. The Audit is mandated by the
State and must be completed by October 2000.
6. A new basketball standard was installed at Ray Park. It creates a new half court that is
parallel to the existing half court.
7. Two high school students and two college students were employed by the Parks Division as
Summer workers. Three of the students were Burlingame residents.
�iif i►F, ciry
NOTICE
Residents of the City of Burlingame are encouraged to apply to serve on City boards and commissions
as vacancies occur. Currently, the city is accepting applications to fill seats on various commissions
indicated below. If you are interested in volunteering your time to serve on one of these
commissions, applications are available at the City Manager's office,501 Primrose Road, Burlingame,
CA 94010.
A commission applicant must be a resident and registered voter in the City of Burlingame. Applicants
are encouraged to attend and observe a commission meeting prior to serving on a city commission.
All meetings are open to the public. Should you have any questions, please call the Executive
Assistant in the City Manager's Office (558-7204) or City Clerk (558-7203). The application filing
deadline is 5 p.m., Tuesday, September 26, 2000.
BEAUTIFICATION COMMISSION: Appointed 3-year term —Meets 1" Thursday of each month,
5:30 p.m., City Hall Conference Room A.
Burlingame Municipal Code Chapter 3.28
BEAUTIFICATION COMMISSION
It shall be the duty of the beautification commission, subject to the approval of the city council, to:
(a) Recommend a master street tree plan for adoption by the city council;
(b) Recommend an "Official Street Tree List" to the city council for adoption, designating specific types of trees which
can be planted on any street, based on pertinent local street and tree factors;
(c) Recommend specific types of street trees for any new subdivision;
(d) Recommend a survey to be made from time to time to determine those street trees which are to be retained and
those which should be removed to conform to the street tree planning and maintenance program, having regard for both
the immediate and long-term needs of the city;
(e) Recommend programs for the planting, maintenance and removal of all street trees in the city,
(f) Recommend suitable plans for the uniform planting, care and maintenance of street trees and of shrubs, grass plots
and other ornamental or beautifying plantings upon the streets and highways;
(g) Devise suitable plans for the development and beautification of the public parks, parkways and buildings belonging
to, or leased by, the city;
(h) Recommend rules and regulations for the use of public parks within the citywhich are not in conflict with the rules
and regulations adopted by the city council to promote or control the recreational use of such public parks, as the same
may have been recommended by the park and recreation commission;
(i) Consider the annual budget of the park department during the process of its preparation and make
recommendations thereto to the city council and city manager and, in the case of capital improvement, also to the
planning commission;
(j) Perform such other duties as may be delegated to it by the city council from time to time.
LIBRARY BOARD: Appointed 3-year term — Meets 3rd Tuesday of each month, 4:30 p.m., Library.
Burlingame Municipal Code Chapter 3.44
LIBRARY BOARD
Administers the city library with the concurrence of the city council, under the provisions of appropriate state law.
CIVIL SERVICE COMMISSION: Appointed 3-year term — Meets 3'd Monday of each month, 4:00
p.m., City Hall Conference Room A.
Burlingame Municipal Code Chapter 3.48
CIVIL SERVICE COMMISSION
The duties of the commission as provided by this chapter and Chapter 3.52 and by the personnel rules and regulations
will be:
(1) To represent the public interest in the improvement of personnel administration in the city, fostering the
development and improvement of personnel standards based on merit principles by providing policy advice to the city
manager and city council; and
(2) To hear appeals submitted by any person in the classified service relative to any disciplinary action, dismissal,
demotion, charge of discrimination or alleged violation of this chapter or Chapter 3.52.
TRAFFIC SAFETY& PARKING COMMISSION: Appointed 3-year term —Meets 2"dThursday ofeach
month, 7:00 p.m., City Hall Conference Room A.
Burlingame Municipal Code Chapter 3.22
TRAFFIC, SAFETY AND PARKING COMMISSION
The commission shall have the power, and it shall be the duty of the commission, in a purely advisory capacity, to
make recommendations to the city council and to advise the council in matters pertaining to traffic, safety and the parking
of motor vehicles generally; to the parking of motor vehicles on public streets and on public parking lots and areas; to the
establishment of metered zones and the maintenance of free or metered parking spaces; to the rates per hour per space
to be paid for the metered parking spaces; to the rental of off-street parking spaces; to the permissible time for parking in
any parking space; to the design and improvement of, including lighting of, or traffic flow on, any public streets or parking
lot; to the posting of signs giving notice of parking regulations; to the landscaping of any parking lot; and to the purchase
and installation of parking meters.
THIS IS AN OPPORTUNITY FOR YOU TO PARTICIPATE
IN LOCAL GOVERNMENT AND SERVE YOUR COMMUNITY.
Posted: August 29, 2000 [C.\WPWIN60\Com sion\COMPUBLC.NTC]
Traffic Safety
Parking Commission
Library
Board
CITY OF BURLINGAME
Organization Chart
CITIZENS OF BURLINGAME
CITY COUNCIL
CITY CLERK I �J CITY ATTORNEY
Elections I I Risk Management
Planning Civil Service Beautification Parks & Recreation Senior
Commission Commission Commission Commission Commission
CITY MANAGER
PUBLIC WORKS
LIBRARY
PLANNING
FINANCE
POLICE
PARKS & RECREATION
FIRE
Building Inspection
Branch
C.E.Q.A.
Accounting
Communication
Aquatics
Disaster Preparedness
Engineering
Children's
Design Review
Business License
Investigation
Golf Range
Prevention
Equipment Maintenance
Circulation
General Plan
General Gov't
Parking Enforcement
Park Maintenance
Supression
Facilities Maintenance
Reference
Zoning
Payroll
Patrol
Preschool & Youth
Sewer
Personnel
Senior Citizens
Street Lighting
Treasurer
Special Classes
Streets & Storm Drains
Utility Billing
Special Events
Water Quality
_
Sports
Water
Teens
Trees
b elected OtTICIalS (b council members plus Clerk)
49 advisory commissioners (2 youth)
257 full time employees
Revised August 3, 2000
IC:\W PW IN60\W PDOCS\org-chart-2.wpd I
INn
July 13, 2000
TO:
FROM:
SUBJECT:
CITY OF I3URLINGAIVIE
PARKS & RECREATION DEPARTMENT
Dennis Argyres, City Manager
John Williams, Parks & Recreation Director
Retirement Schedule
During the past two months my wife and I have been able to wrap up most of the details for my
retirement next Spring. Although my retirement is still a ways off, it is not a well kept secret and
I would like to update you and the City Council on our current plans.
My current plan is to retire June 1, 2001 and I expect that my last work day will be sometime
during the last two weeks of May. We expect work to begin on our new home in Ocean Shores,
Washington in November and December. We hope to move about the I st of June, 200I .
�-- Clearly, my successor will be selected by a yet to be hired new City Manager. I look forward to
working with the new City Manager and I will help him or her in any way that I am able to ease
the transition to a new Parks & Recreation Director.
NO
CITY OF BURLINGAME
PARKS & RECREATION DEPARTMENT
850 Burlingame Avenue, Burlingame, California 94010-2899
Telephone (650) 558-7300 Parks / Trees (650) 558-7330
Fax (650) 696-7216 E-mail: burlrec@aol.com
September 28, 2000
TO: Parks & Recreation Commissioners
FROM: John Williams
SUBJECT: New Enabling Ordinance
The City Council approved several housekeeping items and revisions to the City Code in
September. Your Commission's charge was only slightly modified.
• All references in the
Ordinance were changed to
reflect the combined Parks & Recreation
Department created
in 1996. Up
until now you
were the Park & Recreation Commission.
• Previously all your meetings were supposed to be at the Rec Center. Not required
anymore.
• Now you only have to meet if you have business to attend to.
No test next meeting. Just file
attachment
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Chapter 3.32
PARKS AND RECREATION COMMISSION
3.32.010 Organization — Terms of members — Compensation.
3.32.020 Removal of member from office — Filling vacancies.
3.32.030 Meetings — Officers.
3.32.040 Record of proceedings kept by secretary — Filing.
3.32.050 Powers and duties.
3.32.010 Organization — Terms of members — Compensation.
There shall be a parks and recreation commission in the city consisting of seven (7)
members, appointed by the council; their terms of office shall be for a period of three (3) years
and until their successors are appointed and qualified. At the time of their application for the
commission and throughout their terms as commissioners, they shall be registered, qualified
electors of the city. The members shall serve without compensation, but all necessary expenses
shall be paid by appropriate council action.
3.32.020 Removal of member from office —Filling vacancies.
The city council may remove any appointed member of the commission from office prior
to the expiration of that member's term of office, with or without cause by an affirmative vote
of not less than three -fifths of all the members of the city council. Vacancies on the commission,
except as to ex officio members, shall be filled by appointment by the mayor, subject to the
confirmation of the city council.
3.32.030 Meetings — Officers.
The commission shall hold regular meetings at least once each month when there is
business to conduct and a quorum present, in the recreation center or such other place in the city
as the commission may designate, and may hold such additional meetings as it may deem
necessary or expedient. A majority of the commission shall constitute a quorum for the purpose
oftransacting the business of the commission. The commission shall, as soon as practicable, after
the time of the annual appointment of a member to the commission, elect a chair, vice -chair, and
a secretary, who shall serve at the pleasure of the commission.
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3.32,050 Powers and duties.
Subject to the approval of the city council, the parks and recreation commission shall:
(a) Act in an advisory capacity to the city council, the city manager, the director of parks
and recreation, in all matters of public parks and recreation, and to cooperate with other
governmental agencies and with civic groups in the advancement of sound recreation planning
and programming;
(b) Recommend policies on recreation and park service for approval of the city council;
(c) Advise the director of parks and on problems of development of recreation areas,
facilities, programs and improved recreation services;
(d) Recommend the adoption of standards on areas, facilities, programs and financial
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(e) Make or cause to be made, periodic inventories of parks and recreation services that
exist or may be needed;
(f) Aid in coordinating the parks and recreation service with the programs of other
governmental agencies and of voluntary organizations;
(g) Review the effectiveness of the parks and recreation programs with the director of
parks and recreation;
(h) Interpret the policies of the city and the functions of the parks and recreation
departments to the public;
(i) Make studies and recommend rules and regulations for adoption by the city council
for the use and enjoyment of all public parks and recreational facilities, and particularly of
specific recreational facilities, including, but not limited to, playgrounds, play fields, recreational
centers, swimming pools, ball diamonds, basketball courts, golf facilities, boating areas and such
other recreational areas and facilities as may require regulation from time to time;
0) Review the annual budget of the parks and recreation departments before presentation
to the city manager and make recommendations thereto to the city council and the city manager
and, in the case of capital improvements, also to the planning commission.
- 13 -
M
CITY OF BURLINGAME
PARKS & RECREATION DEPARTMENT
MEMORANDUM
September 29, 2000
Dick/Mary:
At the September Commission meeting we discussed the playground committee which we will be
pulling together in the next couple of months to give input to the architect and staff re the
playground equipment to be installed in Trenton Park playground. (At Trenton and Rollins Rd)
The committees are usually composed of a Commissioner or two, a neighbor or two with small
children, Rec staff, park staff and the architect. We usually try and have the committee meetings
during the day so we don't have to pay overtime, etc. And that's the tough part.
No other Commissioners are available during the work day. Are either or both of you interested
or available? Its actually kind of fun.
Please let me know ASAP if you have any interest in participating.
Thanks.
BURLINGAME PARKS AND RECREATION DEPARTMENT
Collection Report
September-2000
Recreation Division 2000-2001 99-2000 98-99
September COLL. YTD COLL. YTD COLL. YTD
Program
Gross
Refunds
Current Net
(3 MONTHS
(3 MONTH)
(3 MONTH)
00
Rec. Admin.
(30.00)
(30.0v
(30.0:;
2,499.75
100.00
10
Advertising
900.00
900.00
900.00
0.00
180.00
12
Tickets/Books
2,367.50
2,367.50
40,784.50
22,967.86
40,959.75
13
Il3ldg. Rental
5,047.50
900.00
4,147.50
13,452.50
8,787.00
10,647.75
14
Miscellaneous
239.50
239.50
864.45
1,031.58
845.81
16
Park Permit
449.35
725.00
(275.61
279.35
549.00
19273.35
17
School Dist.
0.00
0.00
6,954.55
0.00
13,1
60.75
20
Sr. Lunch
414.20
414.20
999.50
917.33
1,266.24
21
Sr. Trips
2,114.00
2,114.00
7,316.00
2,714.00
5,770.00
30
Pre-school
751.50
1,167.00
(415.5u
34,031.50
23,057.49
23,023.00
40
Music
861.00
201.00
660.00
8,573.00
8,280.50
7,862.00
42
Dance Classes
2,418.00
2,418.00
6,503.00
5,495.50
7,096.00
43
Art Sales
30.60
30.60
131.10
123.40
143.00
44
Adult Art
5,310.00
41.00
5,269.00
18,467.50
16,504.04
15,107.00
45
ICulinary
1,466.00
1,466.00
3,235.00
2,999.00
1,622.00
46
Child Art
10,198.50
10,198.50
15,351.50
17,280.00
10,931
.35
47
Art Misc.
14,892.00
195.00
14,697.00
16,133.00
16,236.00
13,383.33
50
Art in Park
0.00
0.00
10.00
150.00
(1,00)
51
Music -Park
0.00
0.00
0.00
0.00
0.00
52
ITree Light
0.00
0.00
0.00
0.00
0.00
60
Sp. Int. Classes
4,796.00
345.00
4,451.00
17,098.00
24,214.00
25,154.25
1
Fitness
9,851.00
309.00
9,542.00
21,757.50
23,183.50
25,325.50
2
Boating/Sailing
691.00
691.00
3,350.00
1,469.00
3,966.00
63
Skating
53.00
53.00
829.00
109.00
1,028.00
70
Youth Camps
292.50
292.50
14,239.25
19,510.50
22,693.50
71
Youth Trips
375.00
375.00
3,246.00
2,780.00
2,764.00
72
Athl. Camps
95.00
95.00
14,899.60
23,788.00
23,005.50
73
Teens
409.50
409.50
2,419.35
1,989.00
763.00
80
1 Elem. Sports
13,045.00
13,045.00
15,946.00
11,177.50
71149.50
81
Jr. Sports
12,195.00
60.00
12,135.00
13,776.00
12,209.00
%892.00
82
Tennis
2,305.00
54.00
2,251.00
14,245.00
15,562.00
129909.20
83
Swimming
11,618.15
17174.00
10,444.15
28,323.11
0.00
0.00
84
Golf
2,868.00
93.00
2,775.00
11,031.00
3,453.00
5,032.00
85
1 Misc. Sports
503.00
503.00
3,688.00
905.00
530.00
86
Mart. Arts
2,016.00
2,016.00
2,894.25
3,566.00
4,427.00
87
Softball
315.00
315.00
9,738.00
9,580.50
18,007.50
88
Basketball
2,200.00
2,200.00
3,940.00
3,985.00
5,445.00
89
Volleyball
1,167.00
40.00
1,127.00
2,783.00
2,968.00
31231.00
90
1 Field Lights
223.35
223.35
2,934.85
2,154.75
566.75
91
Field Permit
1,095.00
11095.00
1,555.00
245.00
465.00
92
Tennis Court
2,565.00
2,565.00
2,865.00
1,699.00
1,589.00
Totals
$116,108.15
$365,514.36
$294040.20
$327,314.03
Less Refunds
$5,304.00
$13,055.60
Net
1
$110,804.15
$365,514.36
$294,140.20
$314,258.43
33
Golf Cards
550.00
1
550.001
31350.00
1 $0.00
$0.00
94
Swim Club
45.00
145.00
19,055.00
$0.00
$0.00
Totals
$116,703.15
$5,304.00 1
$111,399.15
1 $387,919.36
$294,140.20
$314,258.43