HomeMy WebLinkAboutAgenda Packet - PR - 2001.04.19Revised
�— BURLINGAME PARKS & RECREATION COMMISSION
7:00 P.M., Thursday, April 19, 2001
Conference Room A, City Hall, 501 Primrose Road, Burlingame
1. Roll Call
Dittman, Erickson, Heathcote, Larios, Lawson, Minderman, Muller, Youth Advisory
Commissioners Martindale and Zhao
2. Approval of Minutes - Approve the Minutes of the February 15 and March 8, 2001
Regular Meetings
3. Old Business
A. Teen Center Study Committee Report
B. Youth Advisory Committee Report
4. Public Comments
This is the opportunity for members of the public to address the Commission regarding
items not otherwise on the agenda.
5. New Business
A. Citizen Request re Banning Dogs in Children's Playground Area
B. Staff Proposal to Reorganize Senior and Parks & Recreation Commissions
C. Review of Recreation Center Masterplan
D. Review and Recommend re Coyote Point Skateboard Park Proposal
6. Reports
A.
Capital Improvement Projects Status
1) Bayside Park Projects
2) Trenton Tot Lot
3) Washington Park Improvements
4) Burlingame High Parking Lot & Athletic Fields
B.
Parks Division Report
C.
Recreation Division Report
D.
Commissioners
E.
Department Quarterly Report
F.
Recreation Division Revenue Report
7. Adiournment
Next Regular Meeting: 7:00 p.m., Thursday, May 17, 2001
at Conference Room A, City Hall
April 13, 2001
TO:
SUBJECT
CITY OF BURLINGAME
PARKS & RECREATION DEPARTMENT
MEMORANDUM
Parks & Recreation Commission
John Williams, Parks & Recreation Director
Dogs in Small Children's Play Areas
Attached is a note from Marjorie Calwell, 1035 Morrell Avenue, Burlingame. In her note, Mrs.
Calwell reports that she is concerned with the presence of dogs in playground areas used by small
children, specifically in Alpine Park. As you are aware the Municipal Code does not permit dogs
to run off leash in any City parks, other than inside the dog exercise park at Bayside Park. Dogs
on leash are not prohibited from City parks.
As Commissioners also know, youth sports groups have complained in the past about kids teams
playing or practicing on fields where dogs have urinated or defecated previously. The only related
City Municipal Code section requires that dog owners cleanup after their pet. Parks & Recreation
staff members are not deputized or trained as park rangers. We specifically direct staff NOT to
confront park patrons they observe breaking park rules, but rather to call the police when they
observe violations of the law.
It is possible to create park regulations that prohibit dogs from children's play areas. If the
Commission wishes to consider this regulation, staff can be directed to return at the May
Commission with some proposed language for the Commission to recommend to the City
Council.
Some considerations:
1. Which parks? Should only Alpine Park be considered for such a regulation or should the
same restrictions apply at the other eleven City playgrounds? Should dogs be prohibited
in all park playgrounds?
2. Sign overkill. Each playground would require at least one new sign prohibiting dogs.
Some parks would require two or three signs. Is there a "sign pollution" issue?
3. Do signs stop people? Signs, in and of themselves, do not stop persons from breaking
�- regulations. Some law abiding citizens may be dissuaded from bringing their dogs into a
playground because of a sign prohibiting that action.
4. Regulation enforcement. Of the 105 hours per week that a playground is legally open
(6:00 a.m. to 9:00 p.m.), Parks Maintenance or other staff is probably on duty in any give
playground area two to four hours per week, going about normal maintenance duties.
Other than those two to four hours per week in most parks, dog restriction violators could
only be reported by local citizens or other park users.
Action to be Taken by the Commission. Commissioners should review this matter and decide
what, if any, recommendation the Commission would like to make to staff. If the Commission
chooses to propose a new park regulation, staff can return with an appropriate draft.
attachment: Note from Mrs. Calwell
OR
Marjorie Calwell
1035 Morrell Ave.
Burlingame, CA 94010
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CITY OF BURLINGAME
PARKS & RECREATION DEPARTMENT
MEMORANDUM
April 2, 2001
TO: Honorable Mayor and Members of the City
FROM: John W. Williams, Parks & Recreation Dire(
SUBJECT
Reorganization of Senior and Parks & Recreation Commissions - FYI
Last week I notified all of the Senior Commissioners and Parks & Recreation Commission
Chairman Ed Larios of the changes I am recommending to the Council tonight, April 2.
Ed Larios stated that he believed that the Commission would have no problem expanding its
scope a bit to also review any issues regarding seniors. He was fine with the designation of two
Commission seats as specifically representing seniors, as long as these Commissioners participated
fully in the discussion of all issues (as Youth Advisory Members do presently).
Only one Senior Commissioner responded to me. Commissioner Clara Crook seemed to have no
objection to my proposal, but did ask that I inform the Council of her suggestion that any
Commissioners appointed in the future be more knowledgeable about senior issues.
I respectfully disagree with Clara. Senior Commissioners over the past few years have been a
reasonable mix of people, some of whom were excellent Commissioners, some were fair and some
who were not terribly productive. I continue to believe that the problem at the heart of this
matter is that there are not many substantive issues for the Commission to consider. Most issues
affecting seniors in this County are considered by other existing City and County organizations.
Whatever direction the Council may decide to give regarding this matter will be communicated by
me directly to the two Commissions. I will meet with both Commissions on April 19, 2001 to
discuss the matter further.
CITY O�
aBURLINGAME STAFF REPORT
e
TO:
DATE:
FROM:
Honorable Mayor and City Council
March 28, 2001
Parks & Recreation Director
AGENDA 8b
ITEM
MTG.
DATE 4/2/01
SUBMITTED �BY
APPROVED
APPROVED
BY
SUBJECT: Proposed Elimination of Senior Commission and Reorganization of Parks & Recreation
Commission
RECOMMENDATION: It is recommended that the City Council consider the elimination of the Senior
Commission and the temporary expansion of the Parks & Recreation Commission by two members until
such time as there are Commissioner vacancies and the Parks & Recreation Commission can revert to
seven (7) regular members and two (2) Youth Advisory Members. It is further recommended that the
Parks & Recreation Director meet with both the Senior and Parks & Recreation Commissions at their
regular April, 2001 meetings and return to the Council with final recommendations after discussions with
both Commissions.
BACKGROUND:
The Burlingame
Senior
Commission was established by the City
Council in 1992. The
Powers and
Duties
assigned by
the City
Council
in
Municipal
Code
Section 3.34
are attached.
(Exhibit A)
In recent years the Commission has spent many hours wrestling with the specific mission of and need for
the Commission and the group has been unable to come up with a work plan. In the late 1990's the
Commission developed a portfolio system whereby each Commissioner was assigned a specific subject
matter area (e.g., health, housing, etc.). Some of the Commissioners invested many hours into compiling
information on their assigned subject matter area, while other Commissioners were unable to invest much
time in the effort. None of the information gathered seemed to be terribly useful in the support of
Burlingame senior citizens or programs for seniors.
During the past 24 months, the Commission has made two recommendations to City staff:
1 , One was regarding disabled parking at the Recreation Center. Staff was able to add two (2)
part time disabled spaces in front of the Recreation Center so as to better accommodate
seniors during weekdays from 9:00 am to 3:00 p.m.
2. A second request was to require bells on bicycles used on City bike trails. That
recommendation has been passed on to Public Works staff.
During the same 24 month period, the Commission has sent three items forward to the City Council:
1 . Sent one copy of Senate Bill 335 (re senior motor vehicle driving) to the City Council for the
Council's information.
2-3. Twice formally supported the development of a teen center and/or senior wing improvements
at the Recreation Center.
Four Commission meetings were canceled during the 24 month period and one meeting could not be held
because of the lack of a quorum. Commissioner attendance has only been fair in recent months, perhaps
because Commissioners have not perceived any specific needs for their participation. In the past 24
months, attendance reports show that there has been an average of nearly two (2) Commissioners missing
at each scheduled meeting of the Commission (38 absences in 20 scheduled meetings). The last meeting
of the Commission which was attended by seven (7) members was in April, 1998. Staff has recently
been advised that all three (3) of the Commissioners whose terms expire in March, 2001 are not planning
to apply for reappointment to the Commission.
Several Commissioners have provided assistance to staff in the preparation of the annual Senior Citizens
Handbook which lists providers of service in the area and is given free to any interested Burlingame senior.
Volunteer assistance is always helpful in such an endeavor, but staff will always have to be the lead in this
kind of an activity. Commissioners have never appeared to take an active interest in recreation programs
for seniors at the Recreation Center, although staff regularly reports on the programs and activities being
offered.
The Senior Commission cannot actively coordinate and strengthen public support for senior citizens,
function in an advisory capacity; or serve as a clearing -center when Commissioners are isolated from much
day to day contact with seniors. Staff has also noted that, although some of the commissioners have
spent many hours over the past nine (9) years gathering information on senior legislation and other issues,
there has been little opportunity to make use of that information in our community. City staff in other
communities have described similar problems in finding meaningful tasks to occupy senior commissions.
In the past, in other Cities, senior matters have been reviewed by Parks & Recreation Commissions.
Participating on a City Commission requires a commitment of time and energy from Commissioners.
Although all of the current and past Senior Commissioners appear to care very much about senior citizens,
their commitment of time and energy does not appear to be producing much in the way of a product for
the City Council or the seniors in Burlingame. Staff annually commits between 50 and 100 staff hours
annually to the support of the Commission. This work in preparing agendas, preparing reports, attending
meetings, preparing minutes and dealing with individual Commissioners on an irregular basis probably
costs the City between $2,000 and $4,000 per year in salary and benefit costs, in addition to the wide
range of office expenses generated.
ALTERNATIVES: Staff has identified three alternatives at this time. The City Council may wish to consider
these alternatives, suggest additional alternatives or direct further discussions with Commissions. In
Burlingame, commissioners are asked to continue serving after the expiration of their term until a
replacement has been appointed. The three alternatives are:
Make no change in the current Commission structure. Council will probably need to appoint
three (3) new Commissioners to fill anticipated vacancies.
Reduce the size of the Commission to five (5) members and direct it to meet less often - for
example, quarterly.
Eliminate the Senior Commission and enlarge the Parks & Recreation Commission on a
temporary basis. Staff suggests adding two seats on the Commission until October, 2001
when three (3) Parks & Recreation Commissioner appointments expire and the Commission
could be again reduced to seven (7) members. Two seats could then be reserved for senior
members just as two advisory seats are now reserved for youth members.
EXHIBIT: Exhibit A - Powers and Duties of the Commission
BUDGET IMPACTS:
1 . In the No Change Alternative, there would be no change in costs associated with supporting
the Commission.
2. If the Senior Commission meets less often during the year and has fewer members, staff and
support costs will be reduced proportionately.
3. Eliminating the Senior Commission and expanding the Parks & Recreation Commission
temporarily will eliminate the cost of staffing and supporting the current Senior Commission.
Exhibit A
Powers and Duties of the Senior Commission
(Excerpted from City Municipal Code Section 3.34)
It shall be the duty of the Senior Commission, subject to the approval of the City Council, to:
1 . Act in an advisory capacity to the City Council and the residents of Burlingame on issues and
needs of the senior population.
2. Coordinate and strengthen public support for senior citizens and function in an advocacy
capacity.
3. Recommend programs and policies when appropriate to meet evaluated needs.
4. Serve as a clearing -center for city senior activities.
5. Provide information and recommendations on senior legislation.
L
N.—
DEPARTMENT OF PARKS AND RECREATION
330 West 20�b Avenue
San Mateo, California 94403-1388
8 March 2001
Sam Herzberg
San Mateo County Parks and Recreation
455 County Center, 41h Floor
Redwood City, CA 94063
Re: Site Plan -Skate Park at Coyote Point
Dear Sam:
TELEPHONE:
Parka: (650) 522.7420
Recreation: (650)522-7400
Enclosed are the preliminary site plans that have been developed by INDIGO Architects for the
proposed skate park at Coyote Point. I have included black and white copies at I l x 17 as well
as colored copies at 81/2 x 11. The purpose of review by County staff at this point is to identify
any "fatal flaws" in the site planning that need to be revised before we begin the public review
and next stages of design development.
Although it is a tight site with many constraints, we believe the architect has responded by
providing a realistic location for a skating venue with reasonable room for future expansion. The
current plan provides a 12,500 sf skate park and a 23 space parking lot. Features of the
preliminary master plan include the following:
■ Parking Lot and Drop -Off: A 23 space parking lot with room for 9 space expansion is
located wholly within the PG&E easement. Two drop-off spaces are also provided. The
proposed two-way driving aisle and entrances avoid circulation problems inherent with
one-way parking lots. The plan also shows gates at each entrance so that the parking lot
can be closed whenever the skate park is not open to the public. At this level of detail,
stall widths, designation of compact stalls and handicapped stall designations are not
shown; however, those would be provided consistent with all applicable codes. Only
parking is provided within the PG&E easement.
■ Operational Independence: An 8' vinyl coated chain link fence encloses the entire skate
park as well as the parking area and segregates its operation from the remainder of the
Coyote Point park. The plan does show a gate located at the east end of the parking lot
which could facilitate access by Coyote Point park users into the skate park area,
although not into the skating surface itself.
■ Facilities: A supervision/ toilet building of approximately 400 sf contains a small
supervisors office and storage area and two unisex restrooms. A drinking fountain and
space for two vending machines exterior to the building is provided. We are also showing
several picnic tables and a viewing area as well. Although the supervisory building is
located at the far end of the parking lot, it is centrally located relative to the layout of the
skating surface, offering views into all areas of the park, including the area designated for
future expansion. Our Public Works staff has commented that because this facility is
located within a designated FEMA flood plan, we need to be mindful of the finished floor
elevation. The exact FF elevation has not yet been provided to us; however, it is unlikely
that it will cause any significant problems with the building construction.
■ Skate Park: Because of the likely proximity of groundwater to the surface, the skate park
is designed to work with excavations of approximately 1' or so from the relative surface.
A perimeter berm is constructed around portions of the skate park in order to allow
sufficient height to be created for jumps and ramps. This will require us to work with the
Peninsula Humane Society to create a landscaped easement approximately 5' high and
18' long along their boundary as well as relocate several of the more mature trees that are
located in that area. Due to the limited size of the space, a retaining wall of approximately
5' in height is proposed along the existing loop road portion of the facility. A landscaped
strip of approximately 10' wide will relieve the visual aspects of the partial wall relative
to Coyote Point park. We are open to your suggestions for the types of wall material to be
used. The final design of the features within the skate park is not included at this stage
but will be determined collaboratively with skaters in a workshop process. We would
like to schedule those for late March or early April; however, we need to be comfortable
with the tentative layout of the site before we facilitate those meetings.
■ Future Expansion: An expansion area of approximately 6,500 sf is designed to the north
and offers sufficient space to address future capacity issues.
■ Relocated ark path: The existing 10' wide park path (Bay Trail path) currently
traversing this site is relocated to the opposite side of the park loop road. Without the
benefit of knowing what alignment the Bay Trail will take in the proposed Coyote Point
Master Plan, this location may not be consistent with those proposals. If a plan has been
developed by Amphion, perhaps a copy can be sent to our consultant so that our plans
can accurately reflect your interests.
■ Landscaping: Significant landscaping improvements are proposed in and around the site,
including trees, shrubs and groundcover. It will be helpful to have you or Amphion
provide us a list of acceptable trees and shrubbery materials so that we can include those
in the next phase of design.
There are a number of site improvements that we have not yet addressed such as a drainage plan,
parking lot and security lighting, signage, etc. Those will be added at the next stage of design
development; however, I did want to make you aware that we have not simply forgotten those
types of items.
If you have further questions, please do not hesitate to contact Bruce Playle at INDIGO
Architects or myself. He can be reached at 530.750.0756. The next sequence of steps is to reach
general agreement on the site lay -out and then proceed with the skate input workshops. As we
discussed earlier this week, the goal is to present our refined preferred alternative to both the
City and County Park and Recreation Commissions at a joint meeting on May 3. We have also
contacted MHA Environmental who will be preparing the environmental documents for this
project as well.
Thanks, Sam for your continued support of this project.
I:\CANZIAN\SKTBRDPK\smcoprlm.DOC
R
Sincerely,
SHEILA
PARKS AND RECREATION
cc Ron Mason, Project Manager
Lori McClanahan, MHA Environmental Consulting
John Williams, Director of Parks and Recreation, City of Burlingame
Kevin Miller, Director of Parks and Recreation, City of Foster City
Bruce Playle, INDIGO Architects (w/o attachments)
I:\CANZIAN\SKTBRDPK\smcoprlm.DOC
( ( I
Proposed Master Plan
8' high chain I! fence Coyote Point Skatepark, The City of San Mateo, California �
Seale 1 "=30' at 11'"X17" sheet size INDIGO Architects, Davis, Czlilcmia Llareh 6, 2001
relocate existing 10' path s
FUTURE EXPANSION _ iL . " i ., : ` _ 7q 6,500 SF%, ' '
r ` .. -:w , - ' existin ark loop road , ,
9P
li.,issc sers
{IaT k e aining wall
NEW SKAT_EPAR -
21500 SF k Y
existing PG&E
t. power pylons
grading easement.- :s
across property line !" 3/6102
iewing + n Future Parking%'
sA -r (9 sp.) .. e•r
Parklnp mot.
Supervision/ Toilet Bldg., 400 sf gat
ent
(supervision, storage, 2-unisex
'-0 ' r ,'
toilet rooms, vending, & • • -- � �^^� COYOTE POINT
drinking fntn.) ,,,. ' { 'drop-off �.,' 'i ; » SKATEPARK
r i,..
- (2 sp.). - �-�� THE CITY or
p. SAN MATEO,
PG&E easement (dashed)'rolling gate CALIFORNIA
110,
to beginning of curve
8' high chain link fence = ..
1 tre ueslg^ of t-e so: , t erk s E �Folling gate r 1q,5' �1
tees tlrt} L :e..t ci y. Tie t-r : dl sig7, r 1 ram/
1 c cc la orG. veli
•.vc-Ke^e. F•rr .,., �. "" AiTort Blvd. 6o ee IPe "Cr.,
4/19/01
Parks Division Report
1. 60 trees planted.
2. Spring Garden Seminar.
3 Dog Exercise Park and new ballfield opened at Bayside Complex.
4. All City ballfields are in play.
5. Contract tree pruner is pruning Eucalyptus trees on Burlingame Avenue.
6. New Forestry Body (chipper) truck received; will be in service soon.
7. Newly seeded goal mouth at Franklin Field is growing in nicely.
8. Bids being received for 100' of path repair at Bayside Park.
BURLINGAME PARKS AND RECREATION DEPARTMENT
Collection Report
April 2001
Recreation Division 2000-2001 99-2000 98-99
April COLL. YTD COLL_ YTD COI I . YTn
M
12
13
14
16
17
20
Program
Gross
Refunds
Current Net
(10 MONTH)
(10 MONTH)
(10 MONTH)
Rec. Admin.
14.50
14.50
1,342.50
3,700.30
390.00
Advertising
0.00
1,300.00
202.SS
735.00
Tickets/Books
15,413.00
15,413.00
58,992.50
49,646.11
59,266.45
Bldg. Rental
5,453.00
368.70
5,084.30
45,542.30
35,697.00
45,822.56
Miscellaneous
722.00
722.00
2,512.60
1,917.75
2,341.26
Park Permit
650.00
75.00
575.00
1 3,418.60
2,461.95
3,622.35
School Dist.
0.00
6,954.55
13,866.77
13,166.75
Sr. Lunch
349.50
349.50
3,424.25
3,396.06
4,481.29
Sr. Trips
143.00
49.00
94.00
13,040.00
6,880.10
11,970.50
Pre-school
20,091.00
20,091.00
92,213.34
64,559.04
55,782.88
Music
2,756.00
2,756.00
21,243.50
17,131.50
19,401.00
Dance Classes
2,663.00
1 46.00
2,617.00
21,293.00
15,860.00
1 21,843.25
Art Sales
50.00
50.00
767.55
1,177.85
678.75
Adult Art
618.00
64.00
554.00
1 46,275.00
41,340.04
43,407.00
Culinary
2.00
2.00
5,816.00
5,026.00
4,409.75
Child Art
9,713.00
9,713.00
51,714.00
46,588.00
35,724.85
Art Misc.
1,355.00
1,355.00
41,263.50
48,986.00
44,964.58
Art in Park
4,885.00
4,885.00
35,934.00
40,145.00
35,257.00
Music -Park
1
0.00
0.00
0.00
1 0.00
Tree Light
0.00
0.00
0.00
0.00
Sp. Int. Classes
88.00
195.00
11+'-.'%?
43,592.00
51,262.00
59,626.55
Fitness
317.50
24.00
293.50
49,565.40
50,206.20
52,792.50
Boating/Sailing
8,257.00
8,257.00
13,728.00
7,248.00
22,239.00
Skating
742.00
742.00
2,434.00
2,152.00
2,657.00
Youth Cams
14,719.00
246.00
14,473.00
37,897.25
38,880.50
44,380.50
Youth Trips
325.00
325.00
3,651.00
3,240.00
3,854.00
Athl. Cams
36,702.00
88.00
36,614.00
52,606.60
40,783.00
61,283.50
Teens
7,848.00
130.00
7,718.00
16,554.35
8,751.76
7,320.40
Elem. Sports
3,650.00
3,650.00
38,784.00
29,464.50
29,774.50
Jr. Sports
5,783.00
225.00
5,558.00
71,054.50
57,297.25
58,285.50
Tennis
11,377.00
163.00
11,214.00
33,432.00
25,388.50
33,967.20
Swimming
19,029.50
38.00
18,991.50
80,593.61
30,292.00
0.00
Golf
2,653.00
2,653.00
24,948.00
12,084.00
12,267.00
Misc. Sports
615.00
615.00
12,504.50
3,375.00
4,389.00
Mart. Arts
1,367.00
1,367.00
9,346.75
7,381.00
9,670.00
Softball
1,874.00
1,874.00
34,813.00
40,166.SO
45,675.00
Basketball
1,685.00
1,685.00
15,425.00
13,860.00
13,009.00
Volleyball
284.00
284.00
6,937.50
8,301.00 1
9,432.50
Field Lights
4,145.50
4,145.50
8,283.85
4,713.50
2,571.50
Field Permit
703.50
703.50
3,018.50
767.00
2,102.50
Tennis Court
130.00
130.00
3,145.00
2,511.00
3,244.00
Totals
$187,173.00
$1,015,362.001$1836,706.73
36,706.73
$881,806.37
Less Refunds
$1,711.70
$24,673.45
Net
$185,461.30
$1,015,362.00
$857,132.92
Golf Cards
750.00
750.001
8,050.00 1
$0.00 I
$0.00
Swim Club
52,306.50
1
52,306.501
85,964.50 1
$0.00 1
$0.00
Totals
$240,229.50
$1,711.70 1
$238,517.80 1
$1,109,376.50 1
$836,706.73 1
$857.132.92
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