HomeMy WebLinkAboutAgenda Packet - BC - 1984.03.01\.r
1 0 T I C E
PARK, RECREATION, AND BEAUTIFICATION COMMISSION
MEETING: THURSDAY -- MARCH 1, 1984
A G E N D A
I. ROLL CALL
II. MINUTES OF FEBRUARY 2, 1984
III. COMMUNICATIONS
IV. REPORTS
A. Chairman
B. Commissioners
C. Park Director
D. Recreation Director - Rec Dept. Income
Report for February 1984
V. OLD BUSINESS
A. Election of temporary officers
B. Arbor Day/Spring Garden Seminar
1� VI. NEW BUSINESS
A. City Commission Attendance
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DATE: FEBRUARY 28, 1984
TO: PARK, RECREATION, AND BEAUTIFICATION COMMISSION
FROM: R. QUADRI - DIRECTOR OF PARKS
RE: 1980 BOND ACT FUNDS
On February 3, 1984, we received audit confirmation and final
payment of $63,299.81 from the State for our tennis and basket -
gall court resurfacing project. Burlingame's original allot-
ment from the 1980 Bond Act was $89,326, leaving a balance of
$26,026.19.
Since the original grant was for "Rehabilitation of Sports
Facilities" we are limited as to how the remaining funds can
be used. After discussing this with State P. & R. represen-
tatives, I have been assured that we can use it for renovation
of the infields of all our ballfields.
State approval is contingent upon filing a revised application,
and can be obtained within 60 days. Work on the fields can
begin at the end of the coming season (as early as July at Cuer-
navaca), and scheduling will be coordinated with the Recreation
Department.
Richard P. Quadri
Director of Parks
cc: City Manager
Recreation Director
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Richard Trudell
1452 Benito
Burlingame, California
94002
February 23, 1984
Beautification Committee
Burlingame Parks Department
Burlingame, California
RE: REMOVAL OF TWO CITY TREES AND REPLACEMENT OF SAME
TO WHOM IT MAY CONCERN:
Pacific Gas and Electric Company recently topped two of the
trees outside of my home. I have been informed by a
landscape architect that these trees will never fill out
and will become sparcer and sparcer with future toppings.
It is my desire to replace these trees with two of a
more appropriate species, which would lend itself to a low,
fuller growth.
As their appearance now will only deteriorate, I hope that
you will grant my request to replace them. I hope to hear
from you soon regarding this matter.
Thank you for your consider
Sincere
Richa J. rudell
(415)59 53
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CITY OF BURLINGAME
TO Honorable Mayor and City Council
FROM City Manager
AGENDA ITEM # 2
STUDY MEETING
DATE 2/8/84
DATE: 2/3/84
SUBJECT: JOINT PARK AND RECREATION AND BEAUTIFICATION COMMISSIONS MEETING
On February 2, the Beautification and Park and Recreation Commissions met to
discuss the possible merger of the two commissions. Based on our previous meetings
with the separate commissions, staff drafted the attached combined set of powers
and duties for review. The major point of discussion was the reduction of the
number of commissioners from 14 to some lesser number and the effect this might
have on public participation. After thoroughly discussing the matter, it was
suggested that the two commissions meet jointly with a combined agenda until
October to test the merger idea.
During this period, they would also determine what might be the appropriate
number of commissioners to suggest to Council. This idea was unaminously
approved by all present. The meeting date was set for the first Thursday of
each month at City Hall.
At this time, I suggest that the Council allow the two commissions to meet to-
gether on a trail basis until October and that we defer any appointment of new
commissioners to the two commissions until that time.
Dennis Argyres
City Manager
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cc: Park Director
Recreation Director
City Attorney
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CITY OF BURLINGAME
TO Beautification Commissioners and DATE:
Park and Recreation Commissioners 1/24/84
FROM City Manager
SUBJECT: CONSIDERATION OF MERGING PARK AND RECREATION AND
BEAUTIFICATION COMMISSIONS
I want to thank both commissions for the opportunity you gave Rich, Ray and me
to discuss the possible merger of commissions. Although everyone has questions
about the idea, both commissions seemed receptive to the concept. The Park and
Recreation Commission accepted the invitation of the Beautification Commission
to further discuss the idea on Thursday, February 2, 7:30 p.m. at City Hall.
Staff has drafted a combined set of powers and duties for a merged commission.
We have left blank the number of commissioners, although nine has been suggested.
I have also enclosed copies of the current municipal code sections for both
commissions for your information. Please consider this a "working" draft and
I will be glad to discuss any revisions. Our objective. is to form a stronger
commission with broader responsibility than our current two -separate commission
structure. Please call Rich, Ray or me if you have any questions or comments.
Dennis Argyres
City Manager
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Attachment
cc: Park Director
Recreation Director
City Attorney
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Chapter 3.32
PARK, RECREATION AND BEAUTIFICATION COMMISSION
Sections:
3.32.010 Organization --Terms of members --Compensation.
3.32.020 Removal of member from office --Filling vacancies.
3.32.030 Meetings --Officers.
3.32.040 Record of proceedings kept by secretary --Filing.
3.32.050 Powers and duties.
3.32.010 Organization -- Terms of members -- Compensation.
There shall be a park, recreation and beautification commission in
the city consisting of members appointed by the mayor, subject
to confirmation of the city council; the members thereof shall be
qualified electors of the city, and their terms of office shall be
for a period of three years and until their successors are appointed
and qualified. The members shall serve without compensation, but
all necessary expenses shall be paid by appropriate council action.
3.32.020 Removal of member from office -- Filling vacancies.
The city council may remove any appointed member of the commission
from office prior to the expiration of his term of office, with or
without cause by an affirmative note of not less than three -fifths
of all the members of the city council. Vacancies on the commission,
except as to exofficio members, shall be filled by appointment by the
mayor, subject to the confirmation of the city council.
3.32.030 Meetings -- Officers. The commission shall hold regular
meetings at least once each month, at City Hall or the recreation
center and may hold such additional meetings as it may deem necessary
or expedient. A majority.of the commission shall constitute a quorum
1� for the purpose of transacting the business of the commission. The
commission shall, as soon as practicable, after the time of the annual
appointment of a member to the commission, elect a chairman and a
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secretary thereof, who shall serve at the pleasure of the commission.
The commission may establish such subcommittees of its members as
it sees fit.
3.32.040 Record of proceedings kept by secretary -- Filing.
The secretary of the commission shall keep a record of all proceedings,
resolutions, findings, determinations and transactions of the commis-
sion, which records shall be a public record, and a copy of which
record shall be filed with the city clerk as clerk of the city coun-
cil.
3.32.050 Powers and duties
It shall be the duty of the park,
recreation, and beautification commission, subject to the approval
of the city council, to:
(a) Act in an advisory capacity to the city council, the city
manager, the director of parks and the director of recreation, in
all matters of public parks and recreation, and civic beautification.
(b) Recommend policies on park and recreation service, street
and heritage trees and civic beautification for approval of the
city council;
(c) Advise the park director on city street tree and heritage
tree programs, review applications for removal of heritage trees in
accordance with city codes;
(d) Review development plans of public parks and recreation
facilities, and public landscaping;
(e) Recommend rules and regulations for use of public parks
and recreation facilities;
(f) Aid in coordinating the park and recreation departments
programs with that of other governmental agencies and voluntary
organizations;
(g) Make or cause to be made periodic inventories of park and
recreation, street or heritage tree services and programs that
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(h) Recommend the adoption of standards on areas, facilities,
programs and financial support;
(i) Review the effectiveness of the park and recreation, street
and heritage tree, programs with the directors of park and recrea-
tion;
(j) Interpret the policies of the city and the functions of
the park and recreation departments to the public;
(k) Review the annual budget and capital improvement requests
of the park and recreation departments and make recommendations to
the city council;
(1) Perform such other duties as may be delegated to it by the
city council from time to time.
3.32.060 Notwithstanding any other provisions of this ordinance,
those persons who are the members of the Beautification Commission
or the Park and Recreation Commission of the City of Burlingame at
the time of the adoption of this ordinance shall be the first mem-
bers of the Park, Recreation and Beautification Commission. They
may be reappointed, not to exceed,.two full terms on both commissions,
or until such time as they resign, are removed by the Council, or
their positions otherwise become vacant. At such time as the num-
ber of members of the commission is reduced to members, the
provisions of Section 3.32.010 shall apply.
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PARK AND RECREATION COMMISSION
3.32.010-3.32.040
Chapter 3.32
PARK AND RECREATION COMMISSION
Sections:
3.32.010 Organization —Terms of members —Compensation.
3.32.01-0 Removal of member from office —Filling vacancies.
3.32.030 Meetings —Officers.
3.32.040 Record of proceedings kept by secretary —Filing.
3.32.050 Powers and duties.
3.32.010 Organization — Terms of members — Compensation. There
shall be a park and recreation commission in the city consisting of seven
members, appointed by the mayor, subject to confirmation of the city
council; the members thereof shall be qualified electors of the city, and their
terms of office shall be for a period of three years and until their successors
are appointed and qualified. The terms of the first members of the park and
recreation commission shall be determined by lot so that the term of two
members shall be for one year, of two members for two years and of three
members for three years, all commencing at the first meeting of the
commission after the commission is fully constituted. The members shall
serve without compensation, but all necessary expenses shall be paid by
appropriate council action. (Ord. 883 § 2 (part); August 19, 1968).
3.32.020 Removal of member from office — Filling vacancies. The city
council may remove any appointed member of the commission from office
prior to the expiration of his term of office, with or without cause by an
affirmative vote of not less than three -fifths of all the members of the city
council. Vacancies on the commission, except as to ex officio members, shall
be filled by appointment by the mayor, subject to the confirmation of the
city council. (Ord. 883 § 2 (part); August 19, 1968).
3.32.030 Meetings — Officers. The commission shall hold regular
meetings at least once each month, in the recreation center and may hold
such additional meetings as it may deem necessary or expedient. A majority
of the commission shall constitute a quorum for the purpuse of transacting
the business of the commission. The commission shall, as soon as practicable,
after the time of the annual appointment of a member to the commission,
elect a chairman, vice-chairman and a secretary thereof, who shall serve at
the pleasure of the commission. (Ord. 883 § 2 (part); August 19, 1968).
3.32.040
Record
of proceedings
kept by secretary —
Filing. The
secretary of
the commission shall
keep a record of all
proceedings,
resolutions, findings,
determinations
and transactions of the
commission,
6. Parks generally,
see Gov. Code § 38000 et seq.
Pror Ordinance
history:
1941 Code §§ 410, 635-639, 650-652, Ord. 368, Ord. 371, Ord. 567.
Ord. 591.
21 (Burlingame 10-15-75)
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3.32.050 OFFICERS, BOARDS, ETC.
jr h' h record shall be I I-
which records shall be a public record, and a copy o w is
filed with the city clerk as clerk of the city council. (Ord. 883 § 2 (part);
August 19, 1968).
3.32.050 Powers and duties. It shall be the duty of the park and
recreation commission, subject to the approval of the city council, to:
(a) Act in an advisory capacity to the city council, the city manager,
the director of parks and the director of recreation, in all matters of public
parks and recreation, and to cooperate with other governmental agencies and
with civic groups in the advancement of sound recreation planning and
programming;
(b) Recommend policies on recreation and park service for approval of
the city council;
(c) Advise the director of parks and director of recreation problems of
development of recreation areas, facilities, programs and improved recreation
services;
(d) Recommend the adoption of standards on areas, facilities,
programs and financial support;
(e) Make or cause to be made, periodic inventories of park and
recreation services that exist or may be needed;
(f) Aid in coordinating the park and recreation service with the
programs of other governmental agencies and of voluntary organizations;
(g) Review the effectiveness of the park and recreation programs with
the directors of parks and recreation;
(h) Interpret the policies of the city and the functions of the park and
recreation departments to the public;
(i) Make studies and recommend rules and regulations for adoption by
the city council for the use and enjoyment of all public parks and
recreational facilities, and particularly of specific recreational facilities,
including, but not limited to, playgrounds, play fields, recreational centers,
swimming pools, ball diamonds, basketball courts, golf courses, boating
areas, and such other recreational areas and facilities as may require
regulation from time to time;
0) Review the annual budget of the park and recreation departments
before presentation to the city manager and make recommendations thereto
to the city council and the city manager and, in the case of capital
improvements, also to the planning commission. (Ord. 883 § 2 (part),
August 19, 1968: Ord. 1049 § 5; November 3, 1975).
(Burlingame 10-15-76) 22
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Sections:
3.28.010
3.28.020
3.28.030
3.28.040
3.28.050
BEAUTIFICATION COMMISSION
Chapter 3.28
BEAUTIFICATION COMMISSION
3.28.010-3.28.040
Organization —Terms of members —Compensation.
Removal of member from office —Filling vacancies.
Meetings —Officers.
Record of proceedings kept by secretary —Filing.
Powers and duties.
3.28.010 Organization — Terms of members — Compensation. There
shall be a beautification commission in the city consisting of seven members,
appointed by the mayor, subject to confirmation of the city council; the
members thereof shall be qualified electors of the city, and their terms of
office shall be for a period of three years and until their successors are
appointed and qualified. The terms of the first members of the
beautification commission shall be determined by lot so that the term of two
members shall be for one year, of two members for two years and of three
members for three years, all commencing at the first meeting of the
commission after the commission is fully constituted. The members shall
serve without compensation, but all necessary expenses shall be paid by
appropriate council action. (Ord. 884 § l (part); August 19, 1968).
3.28.020 Removal of member from office — Filling vacancies. The city
council may remove any appointed member of said commission from office
prior to the expiration of his term of office, with or without cause by an
affirmative vote.of not less than three -fifths of all the members of the city
council. Vacancies on the commission, except as to ex officio members, shall
be filled by appointment by the mayor, subject to the confirmation of the
city council. (Ord. 884 § 1 (part); August 19, 1968).
3.28.030 Meetings — Officers. The commission shall hold regular
meetings at least once each month, and may hold such additional meetings as
it may deem necessary or expedient. A majority of the commission shall
constitute a quorum for the purpose of transacting the business of the
commission. The commission shall, as soon as practicable, after the time of
the annual appointment of a member to the commission, elect a chairman,
vice-chairman and a secretary thereof, who shall serve at the pleasure of the
commission. (Ord. 884 § 1 (part); August 19, 1968).
3.28.040 Record of proceedings kept by secretary — Filing. The
secretary of the commission shall keep a record of all proceedings,
resolutions, findings, determinations and transactions of the commission,
which records shall be a public record, and a copy of which record shall be
filed with the city clerk as clerk of the city council. (Ord. 884 § 1 (part);
August 19, 1968).
19 (Burlingame 10-15-76)
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3.28.050 Powers and duties. It shall be the duty of the beautification
commission, subject to the approval of the city council, to:
(a) Recommend a master street tree plan for adoption by the city
council;
(b) Recommend an "Official Street Tree List" to the city council for
adoption, designating specific types of trees which can be planted on any
street, based on pertinent local street and tree factors;
(c) Recommend specific types of street trees for any new subdivision;
(d) Recommend a survey to be made from time to time to determine
those street trees which are to be retained and those which should be
removed to conform to the street tree planning and maintenance program,
having regard for both the immediate and long-term needs of the city;
(e) Recommend programs for the planting, maintenance and removal
of all street trees in the city;
(f) Recommend suitable plans for the uniform planting, care and
maintenance of street trees and of shrubs, grass plots, and other ornamental
or beautifying plantings upon the streets and highways;
(g) Devise suitable plans for the development and beautification of the
public parks, parkways and buildings belonging to, or leased by, the city;
(h) Recommend rules and regulations for the use of public parks
within the city which are not in conflict with the rules and regulations
adopted by the city council to promote or control the recreational use of
such public parks, as the same may have been recommended by the park and
recreation commission;
(i) Consider the annual budget of the park department during the
process of its preparation and make recommendations thereto to the city
council and city manager and, in the case of capital improvement, also to the
planning commission;
0) Perform such other duties as may be delegated to it by the city
council from time to time. (Ord 884 § 1 (part); August 19, 1968).
(Burlingame 11}15.76)
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