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Home My WebLink AboutAgenda Packet - BC - 1984.02.02N O T I C E BURL.INGAME BEAUTIFICATION COMMISSION MEETING: THURSDAY -- FEBRUARY 2, 1984 A G E N D A I. ROLL. CALL II. MINLTES OF JANUARY 5, 1984 III. COMMUNICATIONS IV. REPCRTS A. Chairman B. Commissioners C. Park Director V. OLD BUSINESS A. Combining Commissions B. ECR Beautification Project C. Arbor Day/Spring Garden Seminar — VI. NEW BUSINESS NOTE: Meeting will be held in Conference Room B @ City Hall mo w - 4r �4 AGENDA BURLINGAME ITEM a STAFF REPORT DATE TO: _ Honorable Mayor and City Council SUBMITTED. BY DATE: January 26, 1984 FROM: Park Department APPROVED By SUBJECT: El Camino Beautification - Project #247 Recommendation It is recommended that the City Council adopt the attached Resolution accepting Shooter and Butts Inc. as the low bidder on this project. Background This project provides for landscaping and irriga- tion of the median islands on E1 Camino Real from Murchison to Ray Drive. Caltrans has reviewed and approved the proposed project, and will issue the necessary encroachment permit. On January 17, 1984, nine bids were opened. Low bid was $99,193. $50,000 has been approved for this project from Revenue Sharing, and gas tax funds are available for the balance. Exhibits Bid summary Budqet Impact Additional materials will be approximately $1,200 annually. Labor costs will be absorbed by current work force. h AS G A L1 17 0 o'b NI A - - - BID SUMMIARY m, 4"Irto P.ctin>TGP<t1ol`1 BID GPEN!NG DATE ' "(uf.SPPY, SJYA-k� 177. 1181:1" JOB NO.: 2417 �. DESCRIPTION 51 Ir flash, tlor+ ESTIM TEDI QUANTITY I.. S ER B lur•tKDA� ��"bT VhtrL45V Gsz>;51' IWVW-7fA'W-, WAVtj 4 ebgmLz64 l Ut91"i FUICE AMOUNT 3yb8�f,cD UNIT PRICE AMOUNT I UWT PRICE ^ A.dOUNT UNIT PRICE AMOUNT UNIT PRICE 1 AMOUNT UNIT PRICE AMOURS 1 UR If pal �E AMCJ`iT L.5 3877 f. L.,5 'i8539,"° 5 39Z32. T' .5 3�� I,.S 508 °Q 2. 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" a 1 a i� � RESOLUTION NO. -83 AWARDING CONTRACT E1 Camino Beautification - Project # 247 WHEREAS, the City Council has authorized an invitation for bids for the E1 Camino Beautification - Project #247. WHEREAS, on January 9, 1984 all bids received were opened before the City Clerk and the Director of Public Works; and WHEREAS, SHOOTER & BUTTS submitted the lowest bid for the job in the amount of $99,193.00 bid of NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the SHOOTER & BUTTS in the amount of $ 999193.00 for said be, and the same hereby is accepted. BE IT FURTHER RESOLVED that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and he hereby is authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor and j materials bond required to be furnished by the contractor. Mayor I. JUDITH A. MALFATTI, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of was adopted thereafter by the following vote: AYES: COUNCILMEN: NOES: COUNCILMEN: ,1984, and I ABSENT: COUNCILMEN: li i� l City Clerk 14'1 'N ,"1 10) Chapter 3.32 PARK, RECREATION AND BEAUTIFICATION COMMISSION Sections: 3.32.010 Organization --Terms of members --Compensation. 3.32.020 Removal of member from office --Filling vacancies. 3.32.030 Meetings --Officers. 3.32.040 Record of proceedings kept by secretary --Filing. 3.32.050 Powers and duties. 3.32.010 Organization -- Terms of members -- Compensation. There shall be a park, recreation and beautification commission in the city consisting of members appointed by the mayor, subject to confirmation of the city council; the members thereof shall be qualified electors of the city, and their terms of office shall be for a period of three years and until their successors are appointed and qualified. The members shall serve without compensation, but all necessary expenses shall be paid by appropriate council action. 3.32.020 Removal of member from office -- Filling vacancies. The city council may remove any appointed member of the commission from office prior to the expiration of his term of office, with or without cause by an affirmative vote of not less than three -fifths of all the members of the city council. Vacancies on the commission, except as to exofficio members, shall be filled by appointment by the mayor, subject to the confirmation of the city council. 3.32.030 Meetings -- Officers. The commission shall hold regular meetings at least once each month, at City Hall or the recreation center and may hold such additional meetings as it may deem necessary or expedient. A majority of the commission shall constitute a quorum for the purpose of transacting the business of the commission. The commission shall, as soon as practicable, after the time of the annual appointment of a member to the commission, elect a chairman and a I-N "N -. -, OR secretary thereof, who shall serve at the pleasure of the commission. The commission may establish such subcommittees of its members as it sees fit. 3.32.040 Record of proceedings kept by secretary -- Filing. The secretary of the commission shall keep a record of all proceedings, resolutions, findings, determinations and transactions of the commis- sion, which records shall be a public record, and a copy of which record shall be filed with the city clerk as clerk of the city coun- cil. 3.32.050 Powers and duties. It shall be the duty of the park, recreation, and beautification commission, subject to the approval of the city council, to: (a) Act in an advisory capacity to the city council, the city manager, the director of parks and the director of recreation, in all matters of public parks and recreation, and civic beautification. (b) Recommend policies on park and recreation service, street and heritage trees and civic beautification for approval of the city council; (c) Advise the park director on city street tree and heritage tree programs, review applications for removal of heritage trees in accordance with city codes; (d) Review development plans of public parks and recreation facilities, and public landscaping; (e) Recommend rules and regulations for use of public parks and recreation facilities; (f) Aid in coordinating the park and recreation departments programs with that of other governmental agencies and voluntary organizations; (g) Make or cause to be made periodic inventories of park and recreation, street or heritage tree services and programs that M OR OR exist or may be needed; (h) Recommend the adoption of standards on areas, facilities, programs and financial support; (i) Review the effectiveness of the park and recreation, street and heritage tree programs with the directors of park and recrea- tion; (j) Interpret the policies of the city and the functions of the park and recreation departments to the public; (k) Review the annual budget and capital improvement requests of the park and recreation departments and make recommendations to the city council; (1) Perform such other duties as may be delegated to it by the city council from time to time. 3.32.060 Notwithstanding any other provisions of this ordinance, those persons who are the members of the Beautification Commission or the Park and Recreation Commission of the City of Burlingame at the time of the adoption of this ordinance shall be the first mem- bers of the Park, Recreation and Beautification Commission. They may be reappointed, not to exceed two full terms on both commissions, or until such time as they resign, are removed by the Council, or their positions otherwise become vacant. At such time as the num- ber of members of the commission is reduced to members, the provisions of Section 3.32.010 shall apply. .N ON W1 i7 '1