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HomeMy WebLinkAboutAgenda Packet - PR - 2020.10.15• City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 F I� Meeting Agenda - Final Parks & Recreation Commission Thursday, October 15, 2020 7:00 PM Zoom Meeting On March 17, 2020, the Governor issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings telephonically or by other electronic means. Pursuant to the Shelter -in -Place Order issued by the San Mateo County Health Officer on March 16, 2020 (which was then extended on March 31, 2020, and further extended on April 29, 2020), the statewide Shelter -in -Place Order issued by the Governor in Executive Order N-33-20 on March 19, 2020, and the CDC's social distancing guidelines which discourage large public gatherings, the Recreation Center will not be open to the public for the October 15, 2020 Parks & Recreation Commission meeting. Members of the public may view the meeting by logging into the Zoom meeting listed below. The meeting video will be uploaded to the Parks & Recreation Department's website after the meeting. Members of the public may provide written comments by email to recreation@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda or is on the Consent Calendar. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Parks & Recreation Commission for the appropriate agenda item, please submit your email no later than 5:00 p.m. on October 15, 2020. The City will make every effort to read emails received after that time, but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record will be provided to the Parks & Recreation Commission after the meeting. All votes are unanimous unless separately noted for the record. City of Burlingame Page 1 Printed on 1011412020 Parks & Recreation Commission Meeting Agenda - Final October 15, 2020 1. Call to Order - 7:00 pm Online Join Zoom Meeting https://us02web.zoom.us/j/81699710824? pwd=U2o1 SzcxN1 MvRHFHUEtDbW5tWkJEZz09 Meeting ID: 816 9971 0824 Passcode: 101625 One tap mobile +16699006833„81699710824#,,,,,,0#„101625# US (San Jose) +12532158782„81699710824#,,,,,,0#„101625# US (Tacoma) Dial by your location +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 929 205 6099 US (New York) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) Meeting ID: 816 9971 0824 Passcode: 101625 Find your local number: https://us02web.zoom.us/u/kdOczTl2xq 2. Roll Call 3. Approval of Minutes a. September 17, 2020 Minutes Attachments: Minutes 4. Correspondence 5. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers may submit comments via email at recreation@burlingame.org or in the chat window of the zoom platform. The Chairperson may limit speakers to three minutes each. 6. Old Business 7. New Business City of Burlingame Page 2 Printed on 1011412020 Parks & Recreation Commission Meeting Agenda - Final October 15, 2020 a. Summer 2020 Programming Update Attachments: Staff Report 8. Staff and Commissioner Reports 9. Future Agenda Items 10. Adjournment Next Meeting: Thursday, November 19, 2020 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. The agendas and minutes are available on the City's website: www.burlingame.org. City of Burlingame Page 3 Printed on 1011412020 R C1TfY ti o� `ls Rvoawreo PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, September 17, 2020 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Matthews at 7:02 pm via Zoom meeting. 2. ROLL CALL COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: STAFF PRESENT: OTHERS PRESENT: 3. APPROVAL OF MINUTES Milne, Holzman, Lewis, Matthews, Lee, Pappajohn & Ardito (joined at 7:18 pm) None Parks & Recreation Director Glomstad, Recreation Manager Acquisti, Recreation Coordinator Houghton and Recording Secretary Helley YAC members: Kylie, Pamela, Christiana, Ethan, Carina, Shareen, Zachary, Maddie, Pierce, Dylan, Sylvie, Cameron, and Taylor; also present Perry Mizota and Patricia Stark Commissioner Lewis made a motion to approve the August minutes with typos corrected. The motion was seconded by Commissioner Milne and was approved. 6-0-1 (Ardito not present). 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 6. OLD BUSINESS None 7. NEW BUSINESS a. Youth Advisory Committee Presentation Recreation Coordinator Houghton noted the committee has four new members, and tonight the members will share with the Commission the activities they will be participating in to share their positivity and commitment to the community. Members that presented were Kylie, Pamela, Parks & Recreation Commission DRAFT Minutes September 17, 2020 Christiana, Ethan, Carina, Shareen, Zachary, Maddie, Pierce, Dylan, Sylvie, and Cameron. The group presented a PowerPoint with information regarding their first meeting on October 8, the status of their By -Laws, and possible initiatives. They have chosen to add Mental Health and Social Justice to their Green Initiative. They have created a Youth Advisory Board as a way to keep teens engaged who were not selected for the Youth Advisory Committee. In addition, the group shared events and programs they will be working on during Sept -Dec 2020. Included are Facebook workshops, a Halloween Event!, Mills Canyon cleanup, game night via Zoom, working with seniors by participating in the Virtual Companions program. Chair Matthews stated she admired the creation of the Youth Advisory Board and inquired how game night via zoom would work. Houghton noted the group would utilize a platform call FactTile that will assist with many of the ideas they have in the works. Matthews also said that she was happy to hear about the Virtual Companions program. Commissioner Lee expressed gratitude for the efforts being made by Coordinator Houghton and the Committee through these hard times and noted that experts and wisdom say that getting over hard times is by building community and contributing to others and helping others out. She commended the group for all their work. b. Washington Park Tennis Court Lights Recreation Manager Acquisti noted the Washington Tennis Courts are the only lighted courts located in Burlingame and are open daily from 8 am-10 pm. Currently, at dusk, tennis players can deposit eight quarters ($2.00) into the coin machine for 1 hour of lighted courts. Over the past several years, staff has had to repair the antiquated system on numerous occasions. Patrons have also complained about the coin machine and have asked for an updated system. Multiple issues have prompted the Department to ask the Commission to make a determination as to whether to replace the coin machine and continue to charge for lighting or to install a light timer. Commissioner Milne asked if one -timer turns on the lights for all four courts. Acquisti confirmed this to be the case. He also inquired if there was a plan to switch to LED bulbs for power savings. Glomstad stated the court lights would, in the future, be switched out. Lastly, he inquired if there any other city courts that charge for lights Acquisti noted this is the only park with a coin light machine. Commissioner Lewis asked what use the tennis courts currently get and will this increase use. Acquisti noted the courts are well used with tennis, Zumba classes and afterschool classes. The courts were one of the first amenities open after the shutdown was started. Commissioner Pappajohn appreciates all the research done regarding neighboring cities. Commissioners Holzman and Pappajohn stated that they felt the courts were a public amenity should be free. Chair Matthews suggested that if the light timer is approved, it should be advertised to the public. MOTION: Commissioner Pappajohn made a motion to approve the removal of the coin machine at Washington Park tennis courts and replace it with a light timer. The motion was seconded by Commission Lewis and was approved. 7-0 2 Parks & Recreation Commission DRAFT Minutes September 17, 2020 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported the dog waste boxes are up at Skyline Park. The Foundation is working on ordering a signboard that will display future ideas and projects for the park. She also reported the upcoming public hearing of raising the minimum wage in the City before the State timeline. She noted that it would increase the Parks & Recreation's part-time wages approximately $70,000 a year in a traditional operating situation. The program areas that would be affected program are, primarily, in house camps and preschool. If the Council decides to pass this cost onto the public, this could mean a 10-15% increase in program fees. The increase takes effect on January 1, 2021. Additionally, the construction of the community center is on schedule. b. Commissioners Reports Commissioner Lee reported the Community Center Capital Campaign met in early September, and the group decided to wait until the New Year to begin fundraising. A brochure and website are in the works to publicize the campaign. Lee also reported on the North Rollins neighborhood committee's first meeting, and lots of ideas and visions were discussed as ways to improve and beautify the area. She encouraged Commission to share any ideas they may have for the area. There may also be a naming contest for the neighborhood area. Lee praised the Senior Gazette as a very nice publication and wondered about using brand names in the recipes. She also inquired as to how fall registration was going. Glomstad mentioned that afterschool sports were going well, and the other classes are slower but seem to be doing fairly well. Commissioner Lewis asked if there is an update on when the parks will reopen. Glomstad noted the City has to wait for direction from the State. All the playgrounds have been inspected and are ready to go as soon as the State gives the approval to open. Lewis asked if an email update could be sent to the Commissioners when the playgrounds are reopened. Glomstad agreed. Commissioner Milne asked for an update on the violation of the COVID guidelines by the Burlingame Soccer Club mentioned at the last meeting. Glomstad reported there had not been any complaints, and Acquisti noted she has, on numerous occasions, observed the group, and they have been following the protocols in place for their use of the fields. Chair Matthews welcomed the two visitors and asked them to introduce themselves. Perry Mizota introduced himself to the Commission. He has lived in Burlingame for 20 years and has been doing a lot of behind the scenes work and is considering applying for the Parks & Recreation Commission. Patricia Stark introduced herself to the Commission. She was raised in Burlingame and has recently returned to Burlingame after several years in southern California and thought she would check out the Commission. 9. FUTURE AGENDA ITEMS None 10. ADJOURNMENT Parks & Recreation Commission DRAFT Minutes September 17, 2020 There being no further business, the meeting was adjourned at 7:56 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, October 15, 2020, at 7:00 pm via Zoom meeting. Respectfully submitted, Joleen Helley Recording Secretary 4 Parks & Recreation Commission DRAFT Minutes September 17, 2020 EiJRLINGAME S TA F F REPORT To: Parks and Recreation Commission Date: October 15, 2020 From: Nicole Acquisti, Recreation Manager Subject: Summer 2020 Programming Update RECOMMENDATION Staff recommends the Parks and Recreation Commission review the summer 2020 recreation programming update. BACKGROUND Due to COVID-19, the summer 2020 programming was revamped by staff to adhere to the Health Order guidelines. In previous summers, the Department would offer: 1. Three Adventure Camp options for 11 weeks 2. Eight weeks of enrichment programs, averaging over 40 camp options 3. Music -in -Park concerts every Sunday in July 4. A variety of sports camps located at fields throughout the City 5. Camp Treehouse at Village Preschool 6. A variety of adult fitness and recreation classes Due to the mandated guidelines, programming options became limited. Despite the restrictions, the Recreation Division worked diligently to offer the Burlingame community a wide variety of programs in a safe manner. DISCUSSION When the COVID-19 Child Care Program guidelines became available on June 5, 2020, from the California Department of Public Health, staff evaluated programming options that would comply with the guidelines. The evaluation included methods to abide by the sanitization requirements, social distancing, and social bubble options. The evaluation concluded that continuing and increasing the online offerings, extending the length of camps and preschool, and classes held outside were the best programming options. 1 Summer 2020 Programming Update October 15, 2020 In preparation, staff updated policies for in-house and contract classes. It also required organizations using public space, such as City fields, to create policies and procedures to comply with the Health Order guidelines. For in-house programs, staff created a video to inform the community of the steps both staff and participants would need to follow when enrolled in programs. The video can be viewed at the following link, https://bgameadventurecamp.wixsite.com/home. Additionally, for implementation of all in -person programs, including contract classes held on City fields or golf center, participants and staff went through daily temperature checks and extensive daily sanitation procedures. Throughout June -August, the Recreation Division offered: In -Person Programs Program # of Sessions Length of Session Summer Enrollment Type Adventure Camp 2 4 weeks 96 In-house Camp Tree House 3 3-4 weeks 55 In-house Starting Line Up 2 4 weeks 36 Contract Skyhawks 2 4 weeks 66 Contract Get Ready for Golf 3 5 weeks 12 Contract American Line Dance 1 9 weeks 13 Contract Adventure Camp utilized three portable rooms and the Lions Club Hall. Within the inside space, each participant had their own dedicated supplies and table. The majority of activities were scheduled outside to provide adequate spacing for social distancing. Each of the four camp rooms remained separated in their own social bubbles throughout the day. The program was evaluated, and across the board, the reviews were favorable. One quote from a parent was, "Camp made my son so happy. Going from shelter in place and being sad. Camp turned him around to happiness!" Camp Treehouse was located at Village Park preschool. Camp Treehouse was the first in-house program to resume, leading the way for the direction of how to obtain a successful program amid the new guidelines. While the enrollment needed to be capped, the programming remained the same. The first in -person adult recreation class to resume was American Line Dancing. The class was held on the Washington Park Sports Court on Thursday afternoons. Participants used social distancing and face coverings to comply with the Health Order. Virtual Options: all new offerings Program Format Enrollment Madden League 5 Divisions 38 Variety of contractual Summer Camps 11 Weeks 113 Variety of contractual Fitness Classes 11 Weeks 63 Memory Cafe 3 Sessions 25 2 Summer 2020 Programming Update October 15, 2020 Over the course of the summer, almost 200 programming options were available to the Burlingame community. Comments from the program offerings were overwhelmingly positive (Exhibit A). It was apparent that providing a social yet safe environment was essential to the Burlingame community during this challenging time. In conjunction with the modified options, the Parks and Recreation Department also offered new programming during summer 2020. • Skyline Park was the 1st new Park opened in 20 years. • Six local fitness studios began using Washington Park to host classes. • Burlingame Aquatics Club reopened with a brand new pool deck, offering modified Morning Masters, Lap Swim, Water Aerobics, and Swim Team. • The Burlingame Gazette was distributed to 250 seniors and included an engaging Activity Packet. • In July, the Department hosted the 1st Drive-in Movie. Within days, the spots were sold out and inspired more offerings of Drive-in movies and concerts. FISCAL IMPACT The revenue to the Division was less due to the limited programs offered. However, all the programs mentioned above, except for the Drive-in Movie, were implemented with cost recovery. See below for a couple of comparisons between summer 2019 and 2020. Program Area 2019 2020 Adventure Camp Revenue $323,460 $113,000 Adventure Camp Staff 38 16 Adventure Camp Participants 896 96 Fitness Class Revenue $23,088 $7,652 Summer Contract Classes 99 34 Summer Enrichment Revenue $255,141 $21,760 Summer Enrichment Classes 77 40 Summer Enrichment Participants 986 113 = :/:114IN l A: Summer Wins Infographic 3 "You guys are amazing. I know this year was less than ideal for everyone, but I'm so grateful to you and your staff for making camp happen. It was a nice little spot of semi -normalcy during this crazy time!" "Camp made my son so happy! Going from shelter in place and being 96 sad. Camp turned him around to happiness! We're so thankful for all 77 registered c+nff hninry +horn fnr +hn LirJcl •_l11 unique ks "I just want to let you know how much I appreciate this 55 camp. E. was truly happy to go each day. Thank you for enrolled creating such a creative and loving place for E. It made a big I difference for her during such a difficult time in our world." —Jessica P. "H. is really enjoying camp and has shown us all how the teachers showed her how to wash hands 0 " — Megan B. 10 of 13 families who do not attend regular Village Park Preschool inquired about enrolling for Fall based on camp experience! 3 sessions "We want to express our sincere gratitude to Burlingame Parks and Rec for allowing Starting Lineup Baseball to hold camps at Burlingame fields. These camps have been an absolute blessing for my son (13) and all of his friends. It changes his entire outlook, improving not only his physical health but also his emotional well- being." • 113 Youth Enrolled in Online Summer Camps • 63 Participants of Online Fitness o 52.5% are Seniors ■ Average Age of Online Fitness: • Turbo Kick Live - 42.5 years • Yoga - 65 years • Strength & Wellness - 70.5 years Virtual Memory Cafe For those with Alzheimer's or other dementias and their care partners Jviolin socializing performance crafts 25 participants sing alongs in 3 sessions from June to August Between the two sessions of camps, Skyhawks had 66 local kids enjoy some outdoor fun at Cuernavaca Park! Burlingame Senior Gazette Seniors received an activity packet including puzzles, riddles, jokes, recipes, stretching exercises, resources, and pen pal information. "I just want to say thank you to you all for sending out the July issue of the 2G�evs` Burlingame gazette to us. It was a delight pa a��ed' to receive it and sure enjoyed all the information, puzzles, recipes, etc. " — Charlene C. "It was so nice to receive something in the mail again!" - Vida P. "Thank you so much for sending the Burlingame Gazette, loved it!" - Gillian B.