HomeMy WebLinkAboutAgenda Packet - PR - 2020.10.15• City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME BURLINGAME, CA 94010
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Meeting Agenda - Final
Parks & Recreation Commission
Thursday, October 15, 2020 7:00 PM Zoom Meeting
On March 17, 2020, the Governor issued Executive Order N-29-20 suspending certain provisions of
the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings
telephonically or by other electronic means. Pursuant to the Shelter -in -Place Order issued by the San
Mateo County Health Officer on March 16, 2020 (which was then extended on March 31, 2020, and
further extended on April 29, 2020), the statewide Shelter -in -Place Order issued by the Governor in
Executive Order N-33-20 on March 19, 2020, and the CDC's social distancing guidelines which
discourage large public gatherings, the Recreation Center will not be open to the public for the October
15, 2020 Parks & Recreation Commission meeting.
Members of the public may view the meeting by logging into the Zoom meeting listed below. The
meeting video will be uploaded to the Parks & Recreation Department's website after the meeting.
Members of the public may provide written comments by email to recreation@burlingame.org.
Emailed comments should include the specific agenda item on which you are commenting, or note that
your comment concerns an item that is not on the agenda or is on the Consent Calendar. The length of
the emailed comment should be commensurate with the three minutes customarily allowed for verbal
comments, which is approximately 250-300 words. To ensure that your comment is received and read
to the Parks & Recreation Commission for the appropriate agenda item, please submit your email no
later than 5:00 p.m. on October 15, 2020. The City will make every effort to read emails received after
that time, but cannot guarantee such emails will be read into the record. Any emails received after the
5:00 p.m. deadline which are not read into the record will be provided to the Parks & Recreation
Commission after the meeting.
All votes are unanimous unless separately noted for the record.
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Parks & Recreation Commission Meeting Agenda - Final October 15, 2020
1. Call to Order - 7:00 pm Online
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2. Roll Call
3. Approval of Minutes
a. September 17, 2020 Minutes
Attachments: Minutes
4. Correspondence
5. Public Comments
Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the
State and local agency open meeting law) prohibits the Commission from acting on any matter that is
not on the agenda. Speakers may submit comments via email at recreation@burlingame.org or in the
chat window of the zoom platform. The Chairperson may limit speakers to three minutes each.
6. Old Business
7. New Business
City of Burlingame Page 2 Printed on 1011412020
Parks & Recreation Commission Meeting Agenda - Final October 15, 2020
a. Summer 2020 Programming Update
Attachments: Staff Report
8. Staff and Commissioner Reports
9. Future Agenda Items
10. Adjournment
Next Meeting: Thursday, November 19, 2020
NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks &
Recreation Department at (650) 558-7323 at least 24 hours before the meeting. The agendas and
minutes are available on the City's website: www.burlingame.org.
City of Burlingame Page 3 Printed on 1011412020
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PARKS & RECREATION COMMISSION
DRAFT Meeting Minutes
Regular Meeting on Thursday, September 17, 2020
1. CALL TO ORDER
The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called
to order by Chair Matthews at 7:02 pm via Zoom meeting.
2. ROLL CALL
COMMISSIONERS PRESENT:
COMMISSIONERS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
3. APPROVAL OF MINUTES
Milne, Holzman, Lewis, Matthews, Lee, Pappajohn & Ardito
(joined at 7:18 pm)
None
Parks & Recreation Director Glomstad, Recreation Manager
Acquisti, Recreation Coordinator Houghton and Recording
Secretary Helley
YAC members: Kylie, Pamela, Christiana, Ethan, Carina,
Shareen, Zachary, Maddie, Pierce, Dylan, Sylvie, Cameron,
and Taylor; also present Perry Mizota and Patricia Stark
Commissioner Lewis made a motion to approve the August minutes with typos corrected. The
motion was seconded by Commissioner Milne and was approved. 6-0-1 (Ardito not present).
4. CORRESPONDENCE
None
5. PUBLIC COMMENTS
None
6. OLD BUSINESS
None
7. NEW BUSINESS
a. Youth Advisory Committee Presentation
Recreation Coordinator Houghton noted the committee has four new members, and tonight the
members will share with the Commission the activities they will be participating in to share their
positivity and commitment to the community. Members that presented were Kylie, Pamela,
Parks & Recreation Commission
DRAFT Minutes September 17, 2020
Christiana, Ethan, Carina, Shareen, Zachary, Maddie, Pierce, Dylan, Sylvie, and Cameron. The
group presented a PowerPoint with information regarding their first meeting on October 8, the
status of their By -Laws, and possible initiatives. They have chosen to add Mental Health and
Social Justice to their Green Initiative. They have created a Youth Advisory Board as a way to
keep teens engaged who were not selected for the Youth Advisory Committee. In addition, the
group shared events and programs they will be working on during Sept -Dec 2020. Included are
Facebook workshops, a Halloween Event!, Mills Canyon cleanup, game night via Zoom, working
with seniors by participating in the Virtual Companions program.
Chair Matthews stated she admired the creation of the Youth Advisory Board and inquired how
game night via zoom would work. Houghton noted the group would utilize a platform call FactTile
that will assist with many of the ideas they have in the works. Matthews also said that she was
happy to hear about the Virtual Companions program.
Commissioner Lee expressed gratitude for the efforts being made by Coordinator Houghton and
the Committee through these hard times and noted that experts and wisdom say that getting over
hard times is by building community and contributing to others and helping others out. She
commended the group for all their work.
b. Washington Park Tennis Court Lights
Recreation Manager Acquisti noted the Washington Tennis Courts are the only lighted courts
located in Burlingame and are open daily from 8 am-10 pm. Currently, at dusk, tennis players can
deposit eight quarters ($2.00) into the coin machine for 1 hour of lighted courts. Over the past
several years, staff has had to repair the antiquated system on numerous occasions. Patrons have
also complained about the coin machine and have asked for an updated system. Multiple issues
have prompted the Department to ask the Commission to make a determination as to whether to
replace the coin machine and continue to charge for lighting or to install a light timer.
Commissioner Milne asked if one -timer turns on the lights for all four courts. Acquisti confirmed
this to be the case. He also inquired if there was a plan to switch to LED bulbs for power savings.
Glomstad stated the court lights would, in the future, be switched out. Lastly, he inquired if there
any other city courts that charge for lights Acquisti noted this is the only park with a coin light
machine.
Commissioner Lewis asked what use the tennis courts currently get and will this increase use.
Acquisti noted the courts are well used with tennis, Zumba classes and afterschool classes. The
courts were one of the first amenities open after the shutdown was started.
Commissioner Pappajohn appreciates all the research done regarding neighboring cities.
Commissioners Holzman and Pappajohn stated that they felt the courts were a public amenity
should be free. Chair Matthews suggested that if the light timer is approved, it should be advertised
to the public.
MOTION: Commissioner Pappajohn made a motion to approve the removal of the coin machine
at Washington Park tennis courts and replace it with a light timer. The motion was seconded by
Commission Lewis and was approved. 7-0
2
Parks & Recreation Commission
DRAFT Minutes September 17, 2020
8. STAFF AND COMMISSIONER REPORTS
a. Parks & Recreation Department Reports
Director Glomstad reported the dog waste boxes are up at Skyline Park. The Foundation is
working on ordering a signboard that will display future ideas and projects for the park. She also
reported the upcoming public hearing of raising the minimum wage in the City before the State
timeline. She noted that it would increase the Parks & Recreation's part-time wages approximately
$70,000 a year in a traditional operating situation. The program areas that would be affected
program are, primarily, in house camps and preschool. If the Council decides to pass this cost
onto the public, this could mean a 10-15% increase in program fees. The increase takes effect on
January 1, 2021. Additionally, the construction of the community center is on schedule.
b. Commissioners Reports
Commissioner Lee reported the Community Center Capital Campaign met in early September, and
the group decided to wait until the New Year to begin fundraising. A brochure and website are in
the works to publicize the campaign. Lee also reported on the North Rollins neighborhood
committee's first meeting, and lots of ideas and visions were discussed as ways to improve and
beautify the area. She encouraged Commission to share any ideas they may have for the area.
There may also be a naming contest for the neighborhood area. Lee praised the Senior Gazette as
a very nice publication and wondered about using brand names in the recipes. She also inquired
as to how fall registration was going. Glomstad mentioned that afterschool sports were going well,
and the other classes are slower but seem to be doing fairly well.
Commissioner Lewis asked if there is an update on when the parks will reopen. Glomstad noted
the City has to wait for direction from the State. All the playgrounds have been inspected and are
ready to go as soon as the State gives the approval to open. Lewis asked if an email update could
be sent to the Commissioners when the playgrounds are reopened. Glomstad agreed.
Commissioner Milne asked for an update on the violation of the COVID guidelines by the
Burlingame Soccer Club mentioned at the last meeting. Glomstad reported there had not been any
complaints, and Acquisti noted she has, on numerous occasions, observed the group, and they have
been following the protocols in place for their use of the fields.
Chair Matthews welcomed the two visitors and asked them to introduce themselves.
Perry Mizota introduced himself to the Commission. He has lived in Burlingame for 20 years and
has been doing a lot of behind the scenes work and is considering applying for the Parks &
Recreation Commission.
Patricia Stark introduced herself to the Commission. She was raised in Burlingame and has
recently returned to Burlingame after several years in southern California and thought she would
check out the Commission.
9. FUTURE AGENDA ITEMS
None
10. ADJOURNMENT
Parks & Recreation Commission
DRAFT Minutes September 17, 2020
There being no further business, the meeting was adjourned at 7:56 pm.
The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday,
October 15, 2020, at 7:00 pm via Zoom meeting.
Respectfully submitted,
Joleen Helley
Recording Secretary
4
Parks & Recreation Commission
DRAFT Minutes
September 17, 2020
EiJRLINGAME S TA F F REPORT
To: Parks and Recreation Commission
Date: October 15, 2020
From: Nicole Acquisti, Recreation Manager
Subject: Summer 2020 Programming Update
RECOMMENDATION
Staff recommends the Parks and Recreation Commission review the summer 2020 recreation
programming update.
BACKGROUND
Due to COVID-19, the summer 2020 programming was revamped by staff to adhere to the Health
Order guidelines. In previous summers, the Department would offer:
1. Three Adventure Camp options for 11 weeks
2. Eight weeks of enrichment programs, averaging over 40 camp options
3. Music -in -Park concerts every Sunday in July
4. A variety of sports camps located at fields throughout the City
5. Camp Treehouse at Village Preschool
6. A variety of adult fitness and recreation classes
Due to the mandated guidelines, programming options became limited. Despite the restrictions,
the Recreation Division worked diligently to offer the Burlingame community a wide variety of
programs in a safe manner.
DISCUSSION
When the COVID-19 Child Care Program guidelines became available on June 5, 2020, from the
California Department of Public Health, staff evaluated programming options that would comply
with the guidelines. The evaluation included methods to abide by the sanitization requirements,
social distancing, and social bubble options. The evaluation concluded that continuing and
increasing the online offerings, extending the length of camps and preschool, and classes held
outside were the best programming options.
1
Summer 2020 Programming Update October 15, 2020
In preparation, staff updated policies for in-house and contract classes. It also required
organizations using public space, such as City fields, to create policies and procedures to comply
with the Health Order guidelines.
For in-house programs, staff created a video to inform the community of the steps both staff and
participants would need to follow when enrolled in programs. The video can be viewed at the
following link, https://bgameadventurecamp.wixsite.com/home.
Additionally, for implementation of all in -person programs, including contract classes held on City
fields or golf center, participants and staff went through daily temperature checks and extensive
daily sanitation procedures.
Throughout June -August, the Recreation Division offered:
In -Person Programs
Program
# of Sessions
Length of Session
Summer Enrollment
Type
Adventure Camp
2
4 weeks
96
In-house
Camp Tree House
3
3-4 weeks
55
In-house
Starting Line Up
2
4 weeks
36
Contract
Skyhawks
2
4 weeks
66
Contract
Get Ready for Golf
3
5 weeks
12
Contract
American Line Dance
1
9 weeks
13
Contract
Adventure Camp utilized three portable rooms and the Lions Club Hall. Within the inside space,
each participant had their own dedicated supplies and table. The majority of activities were
scheduled outside to provide adequate spacing for social distancing. Each of the four camp
rooms remained separated in their own social bubbles throughout the day. The program was
evaluated, and across the board, the reviews were favorable. One quote from a parent was,
"Camp made my son so happy. Going from shelter in place and being sad. Camp turned him
around to happiness!"
Camp Treehouse was located at Village Park preschool. Camp Treehouse was the first in-house
program to resume, leading the way for the direction of how to obtain a successful program amid
the new guidelines. While the enrollment needed to be capped, the programming remained the
same.
The first in -person adult recreation class to resume was American Line Dancing. The class was
held on the Washington Park Sports Court on Thursday afternoons. Participants used social
distancing and face coverings to comply with the Health Order.
Virtual Options: all new offerings
Program
Format
Enrollment
Madden League
5 Divisions
38
Variety of contractual Summer Camps
11 Weeks
113
Variety of contractual Fitness Classes
11 Weeks
63
Memory Cafe
3 Sessions
25
2
Summer 2020 Programming Update
October 15, 2020
Over the course of the summer, almost 200 programming options were available to the
Burlingame community.
Comments from the program offerings were overwhelmingly positive (Exhibit A). It was apparent
that providing a social yet safe environment was essential to the Burlingame community during
this challenging time.
In conjunction with the modified options, the Parks and Recreation Department also offered new
programming during summer 2020.
• Skyline Park was the 1st new Park opened in 20 years.
• Six local fitness studios began using Washington Park to host classes.
• Burlingame Aquatics Club reopened with a brand new pool deck, offering modified
Morning Masters, Lap Swim, Water Aerobics, and Swim Team.
• The Burlingame Gazette was distributed to 250 seniors and included an engaging Activity
Packet.
• In July, the Department hosted the 1st Drive-in Movie. Within days, the spots were sold
out and inspired more offerings of Drive-in movies and concerts.
FISCAL IMPACT
The revenue to the Division was less due to the limited programs offered. However, all the
programs mentioned above, except for the Drive-in Movie, were implemented with cost recovery.
See below for a couple of comparisons between summer 2019 and 2020.
Program Area
2019
2020
Adventure Camp Revenue
$323,460
$113,000
Adventure Camp Staff
38
16
Adventure Camp Participants
896
96
Fitness Class Revenue
$23,088
$7,652
Summer Contract Classes
99
34
Summer Enrichment Revenue
$255,141
$21,760
Summer Enrichment Classes
77
40
Summer Enrichment Participants
986
113
= :/:114IN l
A: Summer Wins Infographic
3
"You guys are amazing. I know this year
was less than ideal for everyone, but I'm
so grateful to you and your staff for
making camp happen. It was a nice little
spot of semi -normalcy during this crazy
time!"
"Camp made my son so happy! Going from shelter in place and being
96 sad. Camp turned him around to happiness! We're so thankful for all 77
registered c+nff hninry +horn fnr +hn LirJcl •_l11 unique
ks
"I just want to let you know how much I appreciate this 55
camp. E. was truly happy to go each day. Thank you for enrolled
creating such a creative and loving place for E. It made a big I
difference for her during such a difficult time in our world."
—Jessica P.
"H. is really enjoying camp and has shown us all how the teachers
showed her how to wash hands 0 " — Megan B.
10 of 13 families who do not attend regular Village Park
Preschool inquired about enrolling for Fall based on camp
experience!
3
sessions
"We want to express our sincere gratitude to
Burlingame Parks and Rec for allowing Starting
Lineup Baseball to hold camps at Burlingame
fields. These camps have been an absolute
blessing for my son (13) and all of his friends. It
changes his entire outlook, improving not only his
physical health but also his emotional well-
being."
• 113 Youth Enrolled in Online
Summer Camps
• 63 Participants of Online Fitness
o 52.5% are Seniors
■ Average Age of Online Fitness:
• Turbo Kick Live - 42.5 years
• Yoga - 65 years
• Strength & Wellness - 70.5 years
Virtual Memory Cafe
For those with Alzheimer's or other
dementias and their care partners
Jviolin
socializing performance
crafts 25 participants sing alongs
in 3 sessions
from June to August
Between the two sessions of camps, Skyhawks had 66
local kids enjoy some outdoor fun at Cuernavaca Park!
Burlingame Senior Gazette
Seniors received an activity packet including puzzles, riddles,
jokes, recipes, stretching exercises, resources, and pen pal
information.
"I just want to say thank you to you all for
sending out the July issue of the
2G�evs` Burlingame gazette to us. It was a delight
pa a��ed' to receive it and sure enjoyed all the
information, puzzles, recipes, etc. " —
Charlene C.
"It was so nice to receive something in the mail again!" -
Vida P.
"Thank you so much for sending the Burlingame Gazette,
loved it!" - Gillian B.