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Home My WebLink AboutAgenda Packet - PR - 2020.04.16• City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 F I� Meeting Agenda - Final Parks & Recreation Commission Thursday, April 16, 2020 7:00 PM Online On March 17, 2020, the Governor issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings telephonically or by other electronic means. Pursuant to the Shelter -in -Place Order issued by the San Mateo County Health Officer on March 16, 2020, the statewide Shelter -in -Place Order issued by the Governor in Executive Order N-33-20 on March 19, 2020, and the CDC's social distancing guidelines which discourage large public gatherings, the Council chambers will not be open to the public for the April 6, 2020 Burlingame City Council meeting. Members of the public may view the meeting by logging onto the Zoom meeting listed below. Additionally, the meeting will be uploaded to the City's website after the meeting. Members of the public may provide written comments by email to publiccomment@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda or is on the consent agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure your comment is received and read to the Commission for the appropriate agenda item, please submit your email no later than 5:00 p.m. on April 16, 2020. The City will make every effort to read emails received after that time, but cannot guarantee such emails will read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record will be provided to the Commission after the meeting. All votes are unanimous unless separately noted for the record 1. Call to Order City of Burlingame Page 1 Printed on 411012020 Parks & Recreation Commission Meeting Agenda - Final April 16, 2020 To Join the Zoom Meeting: the link below doesn't look like a hyperlink but it is: Join Zoom Meeting https://zoom.us/j/928679091 ?pwd=ZWdhZVZORVZrY25sTTM1 WTFRR3h0UT09 Meeting ID: 928 679 091 Password: 609992 One tap mobile +16699006833„ 928679091 # US (San Jose) +13462487799„928679091# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 301 715 8592 US +1 312 626 6799 US (Chicago) +1 929 436 2866 US (New York) +1 253 215 8782 US Meeting ID: 928 679 091 Find your local number. https://zoom. us/u/at02Zps4o 2. Roll Call 3. Approval of Minutes a. January 16. 2020 Minutes Attachments: Minutes 4. Correspondence 5. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the door and hand it to staff, although provision of a name, address or other identifying information is optional. The Chairperson may limit speakers to three minutes each. 6. Old Business 7. New Business b. Parks & Recreation Department Update durina COVID-19 8. Staff and Commissioner Reports City of Burlingame Page 2 Printed on 411012020 Parks & Recreation Commission Meeting Agenda - Final April 16, 2020 9. Future Agenda Items 10. Adjournment Next Meeting: Thursday, May 21, 2020 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlingame.org. City of Burlingame Page 3 Printed on 411012020 PARKS & RECREATION COMMISSION DRAFT Meeting Minutes Regular Meeting on Thursday, January 16, 2020 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Matthews at 7:04 pm at the Burlingame Community Center, 850 Burlingame Ave, Burlingame. 2. ROLL CALL COMMISSIONERS PRESENT: Milne, Holzman, Lewis, Matthews, Lee, Pappajohn & Ardito (arrived at 7:45) COMMISSIONERS ABSENT: None STAFF PRESENT: Parks & Recreation Director Glomstad, Management Analyst Hager, Recreation Supervisor Acquisti, City Attorney Kane and Recording Secretary Helley OTHERS PRESENT: None K�.1119 9 Z IT1.11 I[17 su I letil I V Commissioner Milne made a motion to approve the December 19, 2019 minutes. The motion was seconded by Commissioner Pappajohn and was approved. 5-1-1 (Lee abstained & Ardito arrived at 7:45). 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 6. OLD BUSINESS None 7. NEW BUSINESS a. Design Approval for J Lot Playground Renovation and Proposed Name Change Recreation Supervisor Hager presented the proposed design to renovate the J Lot Playground to Commission. The design theme is inspired by the mural on the wall at the back of the park and the street name on which the park is located. Parks & Recreation Commission DRAFT Minutes January 16, 2020 J-Lot playground is located within the Burlingame Avenue Downtown Business District. Due to the playground's unique location, staff invited the Downtown Business Improvement District (DBID) President Jenny Keheler to serve as the community representative on the J-Lot Playground Committee with Commissioner Milne and City Staff. Included in the discussion was the proposal to change the park name to Primrose Playground, which not only represents the street name but is reflected in the flower designs included in the revised playground design. The name change would require approval from the City Council. Motion by Lee (seconded by Lewis): Commission moved to approve the design and proposed name change for J-Lot playground. MOTION PASSED 6-0-1. (Ardito arrived at 7:45). b. Update to the Parks & Recreation Department Mission Statement Glomstad noted that during the review process of the Parks Master Plan document, Commissioners noticed that the current Mission Statement was grammatically incorrect since the recreational environments, enriching opportunities, and empowering people is not parallel in structure. Motion by Milne (seconded by Ardito): Commission moved to approve the mission statement to remain as is in the power point presentation of the Parks Master Plan document with a correction to the grammar to be done at a future time. MOTION PASSED 7-0. c. Update on the Relocation Plan for the New Community Center Construction Glomstad reviewed the general relocation plan as outlined in the staff report. The portable facilities next to the Lions Hall will house administrative staff and serve as meeting and classroom space. Alternative locations such as the Library and Mercy High School will also be utilized for various programs and meetings. The transition of programming will occur in early April and the target date of demolition of the Recreation Center in May. One supervisor and four coordinators will be located at the Public Works Corporation Yard, and four additional administrative staff will be located at the Depot. d. Presentation by the City Attorney City Attorney Kane presented background on the Ralph M. Brown Act that governs public meetings and legislative bodies. She provided examples of inadvertent serial meetings that can put Commissioners in a compromising position. Responses and actions were also discussed to address challenging situations that Commissioners may encounter to remain transparent and in compliance with the governing Brown Act Rules. 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports 2 Parks & Recreation Commission DRAFT Minutes January 16, 2020 Glomstad requested a commissioner volunteer for the Community Center Fundraising effort. She encouraged the commissioners to sign up for the City e-Newsletter to keep informed about activities and happenings within the City. Arbor Day is on March 5 at 11:15 am in Washington Park. The Department currently has a recruitment open for a Recreation Supervisor, a Program Coordinator, and a Parks Lead Worker. b. Commissioners Reports None 9. FUTURE AGENDA ITEMS None 10. ADJOURNMENT There being no further business, the meeting was adjourned at 9:12 pm. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, February 20, 2020 at 7:00 p.m. at the Burlingame Community Center. Respectfully submitted, Joleen Helley Recording Secretary 3 Parks & Recreation Commission DRAFT Minutes January 16, 2020