HomeMy WebLinkAboutAgenda Packet - PR - 2020.01.16• City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME BURLINGAME, CA 94010
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Meeting Agenda - Final
Parks & Recreation Commission
Thursday, January 16, 2020 7:00 PM Burlingame Recreation Center
850 Burlingame Avenue
1. Call to Order
2. Roll Call
3. Approval of Minutes
a. December 19. 2019 Minutes
Attachments:
4. Correspondence
5. Public Comments
Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the
State and local agency open meeting law) prohibits the Commission from acting on any matter that is
not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the
door and hand it to staff, although provision of a name, address or other identifying information is
optional. The Chairperson may limit speakers to three minutes each.
6. Old Business
7. New Business
a. Design Approval for J Lot Playground Renovation and Proposed Name Change
Attachments: Staff Report
Exhibit A
Exhibit B
Exhibit C
b. Update to the Parks & Recreation Department Mission Statement
Attachments: Staff Report
C. Update on the Relocation Plan for the New Communitv Center Construction
Attachments: Staff Report
City of Burlingame Page 1 Printed on 21412020
Parks & Recreation Commission Meeting Agenda - Final January 16, 2020
d. Presentation by the City Attorney
Attachments: Staff Report
8. Staff and Commissioner Reports
9. Future Agenda Items
10. Adjournment
Next Meeting: Thursday, February 20, 2020
NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks &
Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda
packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office
hours. The agendas and minutes are also available on the City's website: www.burlingame.org.
City of Burlingame Page 2 Printed on 21412020
PARKS & RECREATION COMMISSION
DRAFT Meeting Minutes
Regular Meeting on Thursday, December 19, 2019
1. CALL TO ORDER
The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called
to order by Chair Milne at 7:00 pm at the Burlingame Community Center, 850 Burlingame Ave,
Burlingame.
Commissioner Pappajohn recited the Oath of Office as administered by her husband.
2. ROLL CALL
COMMISSIONERS PRESENT: Milne, Holzman, Lewis, Matthews & Pappajohn
COMMISSIONERS ABSENT: Lee & Ardito
STAFF PRESENT: Parks & Recreation Director Glomstad, Recreation Coordinator
Fuhrman and Recording Secretary Helley
OTHERS PRESENT: Kimathi Marangu & Aristotle Marangu; Lauren Schmidt, MIG
3. APPROVAL OF MINUTES
Commissioner Matthews made a motion to approve the November 21, 2019 minutes. The
motion was seconded by Commissioner Lewis and was approved. 5-0-2 (Lee & Ardito absent).
4. CORRESPONDENCE
None
5. PUBLIC COMMENTS
None
6. OLD BUSINESS
None
7. NEW BUSINESS
a. Update on Memory Cafe
Recreation Coordinator Fuhrman introduced herself to the Commission and gave background on
how the development of a Memory Cafe came to be in Burlingame. The Memory Cafe concept
was brought to the attention of staff at a Conversations with Council event by a Burlingame
resident, Charles Voltz, in October 2018. Staff researched the Memory Cafe concept, studied the
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Parks & Recreation Commission
DRAFT Minutes December 19, 2019
Memory Cafe Tool Kit, and contacted other organizations currently offering the program
throughout the United States to see if the concept could be replicated in Burlingame.
The Peninsula Health Care District is funding the program with the City providing staff time to
support the program.
The first Memory Cafe was held in September 2019 with 13 attendees and 5 Rotary Club
volunteers. To date, four Memory Cafe gatherings have been held, with a different activity each
time, including Chair Yoga, Music and Memory program, and Photo Sharing. Each Cafe has
brought new participants, and most participants have returned to each of the subsequent
gatherings. The feedback from the participants has been very positive. They report enjoying
their time and the activities, the opportunity to connect with others going through similar
situations, and appreciate the support and resources they receive from the Memory Cafe team, as
well as their peers.
Commission commented on how wonderful the program is and learned that the program is
countywide, has participants are both men and women.
b. Approval of Parks Master Plan
Glomstad provided an overview via a power point presentation on the development, information
gathering strategies and the compilation of the data into the current version of the Parks Master
Plan (PMP). The document is meant to be a flexible resource that aides decision makers for the
next 8-10 years based on the community's priorities as deemed from the data collection done via
outreach, web surveys, phone surveys, etc. The PMP sets the framework for decision -makers in
the planning, maintenance, development, and/or rehabilitation of Burlingame's parks and
recreation facilities. It also provides a systematic and prioritized approach to the implementation
of parks and recreation projects.
The Plan includes three elements:
1) The Parks and Recreation Department Mission - Burlingame Parks and Recreation
Department is creating a better community in which to live and play by providing quality
recreational environments, enriching opportunities, and empowering people.
2) The Parks Master Plan Vision - Create, activate, and sustain a connected system of
thriving and accessible parks, public spaces, and recreation facilities that spans
Burlingame from hillside to Bayfront.
3) Eight Goals - Enhance Public Spaces; Support Healthy People; Create Ecologically
Healthy Places; Establish Strong Physical Connections; Ensure Strategic Growth;
Advance Stewardship; Expand Partnerships; and Stabilize Funding.
Questions and comments from Commission included: Holzman asked how much of the plan is
for public understanding versus more internal or for developing partnerships? Glomstad noted it
was for both. Milne requested the plan be posted for public viewing on the City website. The
Commission noted that the current Department Mission statement wasn't grammatically correct
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DRAFT Minutes December 19, 2019
and it needed to be corrected. The Commission also requested that public art be added to the
downtown park recommendations on page 71 and add the location of Benito Triangle to page 73.
Glomstad noted that the draft PMP will be updated to correct the typos that the Commissioners
found during their review and will be presented to the City Council in January for approval.
After discussion, Commissioner Matthews made a motion to approve the PMP with the noted
corrections and additions. The motion was seconded by Commissioner Holzman and was
approved. 5-0-2 (Lee & Ardito absent).
c. Rotation of Chair
Chair Milne passed the gavel to Commissioner Matthews. Commissioner Ardito is now the
Vice -Chair.
d. Commissioner Assignments
Glomstad stated there are two open spots on the assignments listing and requested the Chair
speak with and assign commissioners. Commissioner Pappajohn was appointed to the Dog Park
Advisory Group and is the liaison to Burlingame Youth Boys Baseball organization.
8. STAFF AND COMMISSIONER REPORTS
a. Parks & Recreation Department Reports
None
b. Commissioners Reports
Commissioner Pappajohn enjoyed the ribbon cutting for the new Washington Park Playground
and sport court. She has received positive feedback from the public on how wonderful the new
area is.
Commissioner Holzman enjoyed the Bayfront Fitness opening despite the rain and praised the
Tree Lighting event.
Commissioner Milne reported the J-Lot Playground committee is nearing completion of the
design of the playground renovation. He is interested in proposing a new name for the park.
9. FUTURE AGENDA ITEMS
Mission Statement update
10. ADJOURNMENT
There being no further business, the meeting was adjourned at 9:10 pm.
The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday,
January 16, 2020 at 7:00 p.m. at the Burlingame Community Center.
Respectfully submitted,
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Parks & Recreation Commission
DRAFT Minutes
December 19, 2019
Joleen Helley
Recording Secretary
Parks & Recreation Commission
DRAFT Minutes December 19, 2019
BURL]NGAME STAFF REPORT
To: Parks and Recreation Commission
Date: January 16, 2020
From: Karen Hager, Management Analyst — (650) 558-7317
Subject: Design Approval for the J-Lot Playground Renovation and Proposed
Name Change
RECOMMENDATION
Staff recommends that the Parks & Recreation Commission approve the conceptual design for
the J-Lot Playground as recommended by the J-Lot Playground Committee and to endorse
changing the playground's name to Primrose Playground for approval by the City Council.
BACKGROUND
The J-Lot playground was installed in 1999 in conjuncture with the parking lot renovations. Prior
to the construction of the J-Lot playground in the current location, the playground was located in
the middle of the J-Lot parking lot. After an unfortunate accident which damaged the fence and
playground equipment, the parking lot was redesigned and subsequently renovated with the
playground in the current location.
The play equipment is now over 20 years old and needs updating to be compliant with current
ADA and ASTM standards.
J-Lot Playground Committee
Unlike our neighborhood playgrounds, J-Lot playground is located within the Burlingame Avenue
Downtown Business District. Due to the playground's unique location, staff invited the Downtown
Business Improvement District (DBID) President, Jenny Keheler to serve as the community
representative.
The committee was comprised of the following members:
Jenny Keheler — DBID President
Ian Milne — Parks & Recreation Commissioner
Bob Disco — Parks Superintendent
Richard Holtz — Parks Supervisor, Certified Playground Safety Inspector
Karen Hager — Management Analyst, Project Manager
The committee convened on two occasions to review and refine designs from Landscape
Structures as presented by Alex Hailey from Ross Recreation. The City has Landscape Structures
equipment in the new Washington Park Playground, Pershing Park and Laguna Park. The
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inspiration for the design was taken from the whimsical mural that is proximate to the playground
attached as Exhibit A.
Playground Renaming
During the committee discussions, Parks & Recreation Commissioner Milne proposed that the
playground name be changed from the parking lot name to the street name which aligns more
closely with the other City of Burlingame playgrounds. Staff supports changing the name to
Primrose Playground which not only represents the street name but is reflected in the flower
designs included in the revised playground design. The name change would need approval from
the City Council but is proposed to be changed concurrent with the playground reopening after
construction is complete.
Timeline and Communication Plan
If funding is secured in time, the intention would be to complete this project in fall 2020. Due to
the popularity of the J-Lot Playground, the community will be notified of the project timeline via
the eNews, Facebook and Nextdoor. Additionally, the DBID and adjacent businesses to the J-Lot
Playground will be notified of the project timeline via mail when the contract is issued on
anticipation of parking impacts.
DISCUSSION
Attached is the proposed J-Lot Playground design as recommended from the J-Lot Playground
Committee attached as Exhibits B and C.
FISCAL IMPACT
At this time the J-Lot Playground Renovation Project is unfunded. However, the intention is to use
this project to apply for the Proposition 68 per capita grant funds. Proposition 68 was placed on
the ballot via Senate Bill 5 (DeLeon, Chapter 852, statutes of 2017) and approved by voters on
June 5, 2018. Funds for the bond's grant program were appropriated via State Budget item 3790-
101-6088(b). Projects not serving a "severely disadvantaged community" (median household
income less than 60% of the statewide average) require a 20% match. The 20% match for this
project will be taken from the Parks Citywide Playgrounds and Resilient Resurfacing Capital
Improvement Program. At their June 17, 2019 meeting, the City Council approved a resolution to
approve the filing of the Proposition 68 Per Capita Program application and conditions of the
grant.
The Proposition 68 grant application is due January 31, 2020.
EXHIBITS
A. J-Lot Mural
B. Proposed J-Lot Playground Designs
C. Proposed J-Lot Playground Design showing Fall Zones
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