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HomeMy WebLinkAboutMin - PR - 2020.05.21CITY a Rro PARKS & RECREATION COMMISSION APPROVED Meeting Minutes Regular Meeting on Thursday, May 21, 2020 1. CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Matthews at 7:03 p.m. via Zoom meeting. 2. ROLL CALL COMMISSIONERS PRESENT: Milne, Holzman, Lewis, Matthews, Lee, Pappajohn & Ardito COMMISSIONERS ABSENT: None STAFF PRESENT: Parks & Recreation Director Glomstad, Management Analyst Hager, Recreation Supervisors Acquisti and Vega, Recreation Coordinators Sanchez and Houghton, and Recording Secretary Helley OTHERS PRESENT: B. DeArmond 3. APPROVAL OF MINUTES Approval of the minutes is deferred to the next meeting. 4. CORRESPONDENCE None 5. PUBLIC COMMENTS None 6. OLD BUSINESS None 7. NEW BUSINESS a. Presentation by the Youth Advisory Committee Recreation Coordinator Houghton introduced members of the Youth Advisory Committee. Several members gave updates on the activities the committee has organized and or participated in during the past year. The group presented one of the weekly information videos they have been posting to assist in the promotion and support of local businesses during the unforeseen downturn in the economy due to COVID-19. 1 Parks & Recreation Commission APPROVED Minutes May 21, 2020 Commission thanked the group for all their hard work, creativity, and dedication to the community. b. Youth Field User Organization Validation: Coyotes Lacrosse Club Recreation Supervisor Acquisti presented the staff report recommending Coyotes Lacrosse Club be denied validation because they don't meet the validation criteria, and introduced Recreation Coordinator Sanchez, field coordinator, to answer any questions. Commissioners Milne and Lewis inquired about what would happen if the validation was denied. Supervisor Acquisti responded that, if the validation is denied, the organization will become a field renter. After calculating the fees, the organization would pay less as a renter due to the high amount of non- residents in the organization for which a per player fee is incurred as a validated user. Commissioners asked if the organization was aware of this decrease. Acquisti replied that the organization is aware of fees and is ok with becoming a renter. Motion by Milne (seconded by Ardito): Commission moved to deny the validation application of the Coyotes Lacrosse Club due to not meeting the resident criteria in the Field Use Policy. MOTION PASSED 7-0. c. 30 Ingold — New City Park Glomstad introduced Elaine Breeze from Summerhill Apartment Communities to provide the Commission information about a proposed new park that will be developed as part of the 30 Ingold Road development. Ms. Breeze noted the property at 30 Ingold Road is being developed for mixed -use. The park would be on a 17,785 SF parcel dedicated in fee to the City plus an approximately 690 SF publicly accessible area under a trellis. The park would follow easily identifiable sidewalks with low fencing added to separate the public area from the residential entries. The six onsite mature Redwood trees would be preserved, and fifteen 48" box trees would be planted. The park would include a fitness circuit, lawn area, a trellis with catenary lighting and built-in table seating, a picnic area, built-in games (ping pong and corn hole), bike parking, built-in oversize Adirondack chairs around the perimeter of the lawn, and industrial character perimeter fence along the western boundary. The portion of the park area closest to the residential building would remain under the Summerhill ownership; however, the area would have an easement and be maintained by the City as well as the rest of the park. Commissioner Holman asked if the City would own the land and the park itself. Ms. Breeze said that the "in fee" indicates the City's acceptance to own, operate and maintain the park. Commission's general consensus of the project was positive in regards to the sustainability aspect of landscaping and the grass open area and the games area. d. New Recreation Supervisor — Claudia Vega Recreation Supervisor Claudia Vega introduced herself to the Commission and expressed her excitement to be part of the Burlingame Parks & Recreation team. She previously worked in San Mateo and also ran a non-profit program in San Francisco as a director. She will be supervising 2 Parks & Recreation Commission APPROVED Minutes May 21, 2020 the recreation front office, supervising afterschool programming and vacation camps, and managing facilities. 8. STAFF AND COMMISSIONER REPORTS a. Parks & Recreation Department Reports Director Glomstad reported the start of preschool on June 8 with 3 four week sessions with 12 participants. Youth camps begin on June 29 in the portables with 2 four week sessions with 12 participants and one sports camp at Cuernavaca Park. The online classes held in the Spring session will also be held for the Summer Session. The Summer brochure will be mailed out in June. Preschool Graduation is on June 5. Topgolf has received approval from the Planning Commission and completed its environmental review with a Mitigated Negative Declaration. The fencing is up at the Rec Center, and the Fire Dept. was able to use the building for training. The entry beams will be repurposed to make benches to use in the parks. The bronze plaques will be stored and displayed in the new facility when complete. Demolition will begin the first week in July. The City held an Open House for residents near the Recreation Center to ask questions. Starting June 1, reservations will be allowed for the Washington Park tennis courts Monday through Friday for singles play and/or single-family use. Lap swim and swim team will start at the pool, but the showers will remain closed. b. Commissioners Reports None 9. FUTURE AGENDA ITEMS None 10. ADJOURNMENT There being no further business, the meeting was adjourned at 8:30 p.m. The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, June 18, 2020, at 7:00 p.m. via Zoom meeting. Respectfully submitted, Joleen Helley Recording Secretary Parks & Recreation Commission APPROVED Minutes May 21, 2020