HomeMy WebLinkAboutAgenda Packet - LB - 2020.08.18CITY
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Tuesday, August 18, 2020
City of Burlingame
Meeting Agenda - Final
Library Board of Trustees
5:30 PM
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Library Conference Room
On March 17, 2020, the Governor issued Executive Order N-29-20 suspending
certain provisions of the Ralph M. Brown Act in order to allow for local legislative
bodies to conduct their meetings telephonically or by other electronic means.
Pursuant to the Governor's Executive Order N-33-20 on March 19, 2020 and the
CDC's social distancing guidelines which discourage large public gatherings, the
Burlingame Public Library will not be open to the public for the August 18, 2020
Library Board of Trustee's Meeting.
Members of the public may view the meeting by logging into the Zoom meeting listed
below.
Members of the public may provide written comments by email to
publiccomment@burlingame.org.
Emailed comments should include the specific agenda item on which you are
commenting, or note that your comment concerns an item that is not on the agenda.
The length of the emailed comment should be commensurate with the three minutes
customarily allowed for verbal comments, which is approximately 250 to 300 words.
To ensure that your comment is received and read to the Library Board of Trustees
for the appropriate item, please submit your email no later than 5:00 p.m. on August
18, 2020. The City will make every effort to read emails received after the 5:00 p.m.
deadline, but cannot guarantee such emails will be read into the record. Any emails
received after the 5:00 p.m. deadline which are not read into the record will be
provided to the Library Board of Trustees after the meeting.
All votes are unanimous unless separately noted for the record.
City of Burlingame Page 1 Printed on 811412020
Library Board of Trustees Meeting Agenda - Final August 18, 2020
1. CALL TO ORDER - 5:30 p.m. - Online
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2. ROLL CALL
3. PUBLIC COMMENTS, NON -AGENDA
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Library Board of Trustees' agenda may do so during the public comment
period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of
Trustees from acting on any matter that is not on the agenda.
4. APPROVAL OF MINUTES
a. Approval of Library Board of Trustee Meeting Minutes for July 21, 2020
Attachments: Meeting Minutes
5. CORRESPONDENCE AND INFORMATION
a. July 2020 Statistics
Attachments: Statistic Summary Update Since March 16, 2020
Children's and Easton's July Statistics
City of Burlingame Page 2 Printed on 811412020
Library Board of Trustees Meeting Agenda - Final August 18, 2020
6. REPORTS
a. City Librarian's Report
Attachments: Report
7. OLD BUSINESS
a. Trustee Murray's synthesized document of Trustee Racial Action Suggestions and Equity
Team Suggestions - Discussion
Attachments: Racial Equity Action Plan Summary
Draft Action Plan
8. NEW BUSINESS
9. ANNOUNCEMENTS
10. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees will be
made available for public inspection on the City of Burlingame's website: www.burlingame.org.
City of Burlingame Page 3 Printed on 811412020
Burlingame Library
Board of Trustees July 21, 2020 Minutes
Roll Call
Trustees Present: Kristin Capkin, Mike Nagler, Randi
Murray, Elisabeth Ostrow
Trustee Absent: Danielle Garcia
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
II. Library Board of Trustees Minutes
The Trustees unanimously approved the minutes of the June 16, 2020
Board of Trustees Meeting with the following changes: correct spelling of
Kristin Caplin's name and note that July 21st is the correct date for July
meeting. M/S/C (Nagler/Murray).
III. Highlights of July Statistics
• Curbside Pickup Requests since beginning in June: 1,000
• Virtual Adult Programs: 6; Attendance 100
• Children's and Easton Programs: 25; Attendance 939
Brad noted that PLS has been talking about consolidating
individual library programs so there is not as much duplication.
For example, all libraries in PLS have story time, so story times
would be divided up among all PLS libraries. This change would
cause the statistics for individual PLS library programs to
decrease, but would make more patrons aware of available
programs.
IV. From the Floor (Public Comments)
No members from the public attended the meeting.
V. Reports
A. City Librarian's Report - Highlights
• As of July 20, library staff has been divided into two cohorts: A
and B. A cohort works MWF; B cohort works TTh. The
main purpose of this plan is to provide for contamination
safety and flexibility: if a staff person in Cohort A contracts the
virus and that cohort must quarantine, Cohort B can continue
work, allowing current library operations to continue.
• Library staff — especially through the Wellness Task Force —
are continuing to reach out to hourly staff through e-mails, phone
calls and town halls.
• All returned items are being held in the Lane Room for quarantine
purposes for 3 days. Changing the quarantine period to 4 days is
under consideration.
• As of July 1, 2020, the Burlingame Library has instituted a no fine
policy. Redwood City and most PLS libraries have followed suit.
Due to financial constraints, San Bruno and Daly City are not able
to implement this policy.
B. Foundation Report
The Foundation Board will meet on July 23rd to discuss possible
ways to raise funds for the library during COVID-19.
VI. Old Business
A. Re -Opening Procedures
Re -opening Procedures are a work in progress. Updates will be
provided when changes are made or new procedures put in place.
VII. New Business
A. 7 Member Board of Trustees — Discussion Item
The Trustees discussed the possibility of enlarging the Board of
Trustees from 5 to 7 members. Highlights of the discussion are
noted below.
1. Purpose — Increasing the number of Trustee board members
would provide an opportunity to create a more racially, socio-
economically and generationally diverse board. Adding
trustees would give qualified residents of Burlingame and
Hillsborough a greater chance of being selected.
2. Role of City Council — Since the City Council makes the
final selections for new Trustees, members of the Council will
play a significant role in bringing diversity to the Library
Board.
3. Input on Selection Process - The board will invite the mayor
and any other interested council members to meet with
Trustees to discuss the kinds of qualifications and the types of
diversity that might be desirable in new trustees.
4. Characteristics of the Board of Trustees — The Trustees
hope that the City Council will help the board strive for and
achieve greater diversity, focusing on recruiting and selecting
more racially and socio-economically diverse candidates, and
also younger candidates, and candidates with children who
currently attend the Burlingame schools.
5. Marketing — The board would like to find ways to make more
people aware of vacant board positions. One idea is to display
posters inside and outside the library (and perhaps elsewhere)
for patrons to see regarding open positions and how to obtain
application materials; another is to encourage library staff to
make frequent and engaged library users aware of openings;
and another is to put information about vacancies in the City
newsletter and Library newsletter.
6. Size of Board — Trustees discussed whether the board should
remain 5 or grow to 7 members. (Having an even number of
members is not an option, but the Trustees explored how to
grow to 7 members, and whether it would be possible to
E
sometimes have fewer than 7, depending on the qualifications
of available applicants.)
7. Term Limits
The board discussed the possibility of instituting term limits to
increase the opportunity for more people to serve.
B. Equity Action Plan — Discussion Item
In advance of the meeting, each Trustee and the Equity Committee
submitted suggestions regarding how to promote greater racial equity
and more racial and socio-economic diversity in the Library and our
community. To move forward on formulating an action plan for the
board of Trustees, and to better understand the issues:
• The Trustees would like to have a member or members of the
Equity Committee attend a Trustee meeting and discuss their
equity plans and goals;
• The Trustees also queried whether a member of the Trustee
Board would be welcome to attend an Equity Committee
meeting;
• The Trustees discussed the scope of their authority, and
agreed that one Trustee — Randi Murray — would work on
synthesizing the suggestions from Trustees and the Equity
committee into one comprehensive document.
VIII. Action Items
A. Brad requested that each Trustee send their specific ideas regarding
the formation of a 7-member Board of Trustees to him by the next
meeting.
B. Randi Murray will synthesize the information from the Trustees'
suggestions and the Equity Team's suggestions regarding racial
equity into one document for review at the August Trustee meeting.
C. Megan, Chair of the Equity Committee, will arrange a time for a
Trustees to join an Equity Team meeting and plan for a committee
member to meet with the Trustees.
IX. Announcements
• Brad is working on a power point presentation for Elisabeth and
Danielle which will a include a virtual tour of the library, as well
as an overview of Trustee responsibilities.
• Although Trustee meetings generally run from 5:30 to 7 pm,
Trustees should be aware that they may run later on occasion.
X. Adjournment
The meeting was adjourned at 6:53pm. M/S/C (Nagler/Murray)
The next meeting of the Library Board of Trustees will be held on
August 18, 2020 at 5:30pm. The Trustees will be provided with
necessary information needed to attend the Zoom meeting.
3
Respectfully Submitted
Brad McCulley
City Librarian
City of Burlingame
CHILDREN'S AND EASTON MONTHLY STATISTICS
July 2020
Programs
Attendance
Cost
SPECIAL PROGRAMS FOR CHILDREN
Lunch Bunch with Miss Jenny
10
114
Mandarin Story Time (Virtual)
1
82
$80
Spanish Story Time
0
0
Baby Sign Language
0
0
Live Storytime with Miss Jenny Virtual
4
102
Miss Jenny Storytime YouTube views
4
46
Miss Jennifer Storytime YouTube views
5
131
Miss Kelly Storytime YouTube views
5
85
July STEAM bags
1
50
Virtual Family Fun Nights
4
1,206
Music with Acorn Music
1
86
Music Together Live
1
70
Grace the Fairy Music
1
60
2nd Music with Acorn Music
1
20
Easton
TOTAL SPECIAL PROGRAMS FOR CHILDREN
38
2,052
$80
SPECIAL PROGRAMS FOR TEENS
Homework Center
0
0
Teen Advisory Board
0
0
First Look Book Group
1
3
Teen ACT Virtual
1
2
Teen SAT Virtual
0
0
TOTAL SPECIAL PROGRAMS FOR TEENS
2
5
$0
TOTAL CHILDREN'S & EASTON PROGRAMS 40 2,057 $80
I Since March 16th, we have:
3D printed 455
PPE (face shields and ear guards)
for front-line workers
Filled over
2000
Curbside
Pickup Requests
Provided
access to over
500 online
education courses
Hosted over 75
virtual programs and
presented 53
online storytimes
Connected patrons with
121753
Books, Audiobooks, DVDs,
and CDs
Streamed over 1200 Provided
feature films and documentaries access to over
44,000
eBooks and
eAudiobooks,
with over
Registered 380
new library patrons
Registered 991
people for the Summer
Learning Challenge
1700
eBooks and
eAudiobooks
being borrowed
by Burlingame
Library patrons
each week.
City Librarian Report to Board of Trustees
18 August 2020
BURLiNGAMI
Personnel Updates:
Comings and Goings
o N/A
Recruitments
o N/A
Hourly Staff
o Library was informed that Hourly Staff are not eligible to be brought out of furlough until all full-time
staff are working in the building and based on staffing needs. The Wellness Committee continues to
reach out to hourly staff about their wellbeing.
F/T staff
o The Library has recently had a three staff members with deaths of close family members — Kelly
Mackewicz, Jenny Miner, and Maryam Refahi. Losing a loved one is difficult at any time but during this
pandemic is especially taxing on an already over stressed work force.
General Updates:
o CPU Update — staff are continuing to find and experiment with efficiencies to increase appointment
times and decrease number of days wait for an appointment so that holds do not expire before pick-ups.
Currently we service approximately 75 holds per day with appointments booked one week out. The
Library would like to reduce that to appointments 2 or 3 days at most.
o Strategic Plan 2019/2020 — given the current state of affairs staff will be reviewing the validity of the 5
current strategic goals in the new fiscal year. However, the Library's six priorities for maintaining
services during the Shelter In Place will most likely continue through the calendar year.
o Policy —
• Library Security Camera policy -- pending CA review
• Community Board Posting policy — pending CA review
• Law Enforcement/ICE Records Requests policy — pending CA review
o Significant Events —
o Facilities update —
0 Easton Branch water usage was 3 times higher than normal possibly due to lawn care gone awry.
o Foundation report —
• The board met July 27th and will begin meeting on a more regular basis. Book -selling members
are very eager to return to the Library but of course that is not possible at this time with regards
to book donations. Online book sales are still continuing in a reduced capacity. An idea of
possibly finding an empty store front to work out of is being pursued. Another idea of using the
Easton Branch is being explored as well.
o PLS/PLP (Peninsula Library System /Pacific Library Partnership)
■ PLS: most libraries have begun some form of Curbside Pick -Up and/or opened book
drops. Menlo Park Library has issued a letter withdrawal from Peninsula Library System
six months earlier than needed and will be issuing an RFP for a new ILS.
■ PLP : no update
Burlingame Library Board of Trustees
Racial Equity Action Plan
Brad's highlights below:
Trustee Murray did a great job with this doc but for the discussion I've highlighted some
areas to hopefully clarify some things. Basically these action items should be something
that Trustees have direct control over (advocacy, funding, policy) but it doesn't mean
you cannot make "recommendations" about any of these highlighted areas in the future.
• Red highlights mean we should steer clear because it is completely out of the
Trustees scope of responsibilities (e.g. Human Resources)
• Yellow highlights mean we can discuss but are normally staff and/or Foundation
responsibilities
• Green should definitely be considered
MISSION:
The trustees of the Burlingame Library posted the following message on the Library's
website:
Black Lives Matter
This is an unprecedented moment in our history. The pandemic, which has
magnified and exposed our most deeply embedded failings and fault lines is an
ongoing challenge for each of us and a tragedy for too many. The recent
horrifying deaths of George Floyd, Ahmaud Arbery, and Breonna Taylor and the
protests in our streets have galvanized many of us to demand change and
commit ourselves to effect it.
The Burlingame Library Board of Trustees stands with the Black community in
our country, a country divided by racial injustice, arrogance, and hatred. Though
we condemn all expressions of racism and prejudice in America, today we must
speak loudly that Black Lives Matter and attention to justice for Black Americans
must be paid. Racism exists and we must all acknowledge that we can do better.
The Library Board of Trustees believes that we each have a duty to strive for a
true and lasting transformation in our country. Even in the current climate of
anger, anxiety, and fear, the Burlingame Public Library can help nurture such a
transformation, serving as a cultural town hall where patrons discover and learn
about viewpoints different than their own.
We are the safe and welcoming home for new ideas and perspectives that can
shine a light on an uncertain future. We dedicate ourselves to the cause of
empathy, understanding, and solidarity, and join with those who share our
commitment to a just society that stands firmly against racism and prejudice. We
aim, in our words and actions, for a higher ground.
Page 1 of 7
Here are some possible actions we could implement to realize the goals articulated
above:
WHO WE ARE:
• We seek diversity on our Board of Trustees, so that we vary by age, gender,
race, socio-economic status and life/professional experience.
• We are considering expanding our Board by 1-2 positions, so that we can
increase the number of viewpoints that are represented.
• When a Trustee position is open, the selection is made by the City Council. We
will proactively provide the City Council with information on areas of under -
representation on our Board.
WHAT WE FUND:
Through the endowment that the Trustees oversee, we have historically provided
funding as requested by the City Librarian and library staff. We would like to encourage
proposals for the following types of programs which could address the issue of racial
equity:
Internal and structural issues: Staff, Trustees and Foundation
• Racial equity training for library staff, Trustees
• Support efforts to diversify library staff.
o Ensure that staff vacancies are marketed to diverse audiences.
• Study whether BIPOC patrons feel welcomed, safe and appreciated in our
library.
o Review circulation, foot traffic, program attendance and other relevant
statistics to assess whether these are reflective of the community's
diversity.
o How can we continue to improve on this?
• Fund initiatives for workforce development, encouraging and assisting people of
color interested in careers in the public library system.
• Fund an equity audit by an external group, who would research and assess the
library's efforts around equity, and suggest how we can improve.
Proarammina and Collection:
Page 2 of 7
• Programs and services to attract a more diverse audience (e.g. Project Read).
• How do we market the library and its programs to reach a more diverse
audience?
• Materials available:
o Purchase of additional hotspots and laptops for communities in need.
o Contribute funds to the Equity Collection.
• Good access to and prominent display (in the library and online) of books and
other materials on anti -racism, Black history, civil rights, etc.
o Include books focusing on diversity in childrens' reading programs.
o Create a curated list of content and resources on racial equity for adults,
possibly updated monthly and circulate via social media, in the library and
on the library's website. Consider a Book Club on racial equity issues.
o Create a curated reading list for parents with age -appropriate topics
addressing racial equity and justice. This could be shared with parent
groups in the community. A child/parent Book Club could also be
considered.
Education and Discussion of Racial Eaui
• Deeper understanding of what structural issues affect different libraries in our
communities — are there very under-resourced libraries in less affluent nearby
communities? How can we help/advocate for these libraries?
• Include more diverse speakers in the Foundation's Speaker Series.
• Fund programming to inform and educate the community at large on issues of
diversity and equity. (maybe edit as "partner with Foundation to provide...")
o Speakers
o Film viewing and discussion
o Host a fair inviting community organizations promoting racial equity to
speak about their work and engage in a dialogue with our community
o Are there advocacy efforts we can participate in? (e.g. broadband for all)
HOW WE OPERATE:
• Offer Trustee participation and attendance at the Library's Racial Equity Team
meetings.
• Report and advocate on behalf of the Equity Team to City Council. Advance the
conversation to start equity work at the City level with backing and full support of
City Council.
• Ensure that all Board discussions of library policy include consideration of racial
equity impact.
• Establish a dialogue with the Foundation to understand how we can work
together on these issues.
Page 3 of 7
Page 4 of 7
ORIGINAL INPUT FROM TRUSTEES:
Trustee Ostrow. Chair
• More diversity on the Board of Trustees. It would be nice to have
both greater racial and socio-economic diversity — [ET would
add same request of Foundation]
• More diversity on the library staff; discussion of how to support and
encourage more diverse candidates.
• Deep dive research into whether BIPOC patrons feel welcomed, safe
& appreciated in our library, and if not, what we can do to do better
(beyond the welcoming plaque, which I am glad we are getting).
• Consideration about what kinds of programs and services could
attract a more diverse audience (Project Read, etc.), and how to
market the library and its activities to reach a broader audience.
• Good access to and prominent display of books on anti -racism, Black
history, civil rights, etc. (I think we have that!)
• Deeper understanding of what structural issues affect different
libraries in our communities — are there very under-resourced
libraries in less affluent nearby communities? Is there a way to
help/advocate for these libraries?
• I'm not adverse to more education for the staff and Trustees on
issues like structural racism, micro -aggressions, etc.... but I'm
skeptical about whether that kind of work — which many of you are
doing and have been doing for a long time — leads to the kinds of
substantive changes that make an impact if not followed
by/accompanied by real action.
Trustee Garcia
• Sharing resources to support BLM on social media (I've seen some
great lists)
• A display (or virtual display these days) of children's books that help
parents talk to their children about racism (The Conscious Kid on
Instagram has a list)
• Similarly, a display (or virtual display these days) of books about
racism
• Invite Black authors to speaker series
• Auditing our recruiting processes for employees ( Structural)
Trustee Nagler
Page 5 of 7
• The Board of Trustees commits to providing one permanent member
to the Library Equity Team.
• The Board of Trustees commits to helping provide funds for library
programming whose goal would be to inform and educate the
community -at -large on issues of diversity and equity.
• The Board of Trustees commits to helping provide funds for
library employee education around the issues of diversity and
equity.
• The Board of Trustees commits to helping provide funds for
initiatives that aide in work force development, aimed at
encouraging and assisting people of color interested in careers
in the public library system.
• The Board of Trustees commits to providing funds for an equity
audit by a team of library employees from other Bay Area
communities, who would undertake the task of researching and
assessing the library's efforts around equity and suggest ways
that the library might address issues of equity in the future.
Trustee Caakin
• Review current policies with a view toward inclusivity and racial
equity and/or create/update a racial equity plan (I'm not familiar
with what is currently in place); formalize the equity team as
needed (not sure of current headcount and scope)
• Ensure that library vacancies are promoted to and among diverse
audiences, potentially requiring a minimum number of diverse
candidates to be interviewed for each vacancy
• Review foot traffic stats and/or library borrowing stats and/or program
attendance stats (if possible) to assess whether reflective of the
community (for example, are some people less likely to use the
library, if so, why?) Could be an area for a focus group or "listen &
learn."
• Unconscious bias and racial equity training for staff and trustees;
distribute resources to staff and trustees re correct terminology and
when to use (for example, BIPOC, "Black" now capitalized per APA)
• Review promotional material, programming material, etc to ensure a
diverse audience is represented
• Ensure works by Black authors are equally promoted (on displays,
reading selections, etc.)
• Require a certain number of books to focus on diversity or be written
by diverse authors for kids' summer reading programs
Page 6 of 7
• Review library collection to ensure truly diverse and inclusive; are
there some books and media that may need to be acquired, or more
copies?
• Lecture series (academicians, authors, docents, Black community
leaders, etc).
• Film viewing + discussion
• Host a fair inviting community organizations promoting racial equity to
have stands and speak about their work; provide a sheet on ways to
get involved in advocacy work
• Create a curated list of content and resources re racial equity (for
example, the company where I work has been sending out a weekly
list of links for community and advocacy organizations, pro bono
opportunities, community involvement and outreach, books/short
readings/articles, videos, podcasts, petitions, electoral and civic
engagement, and social media accounts in support of inclusion and
racial justice). I imagine it is a ton of work to pull together but truly a
great resource. I wonder if a monthly digest focused on
boo ks/articles/pod casts, along with links to organizations in our
community supporting and promoting racial justice would be doable.
• Creating a curated reading list for parents of young children with
diverse characters and age -appropriate topics addressing racial
equity and justice. In addition to creating the list, actively sharing it
with parent groups in the community.
Equity Team suggestions:
• Fund equity trainings, with Foundation and Trustees also attending
• Purchase more hotspots and laptops for communities in need
• Contribute funds to the Equity Collection
• Examine initiatives, events, etc. with an equity lens
• Consider advocacy with local government on concerns that deal with equity in
the community, tangential to library concerns — e.g. broadband for all
• Have these conversations in your own networks, encourage to attend library
events on such topics
• Actively look for a wider range of BIPOC to serve on the Library's Board of
Trustees
• Trustees are a bridge between the library and City Council. Help report and
advocate on behalf of the equity team. Advance the conversation to start equity
work at the City level with backing and full support from City Council
Page 7 of 7
Racial Equity Plan for Burlingame Public Library: DRAFT
Organization wide desired result (change in the community): Everybody in the City of Burlingame feels safe and welcome.
1. Workplan specific desired result (change in the community) #1: BPL is committed to creating/developing/fostering a culture that values and advances racial equity.
•
I
A. Develop Equity Training Framework
• % of employees who
believe advancing
1. Implement readiness survey for ALL library staff and
When?
A. Equity Team
How much?
racial equity is a
stakeholders
B. BPL Management
How well?
priority of BPL (by
2. Assess results of readiness survey and offer ongoing equity
Will anyone be better off?
work group and by
training based on assessment
race) —Question for
3. Establish baseline understanding of equity work and goals for
employee Survey
all library staff and stakeholders
2019
B. Prioritize and Institutionalize Equity Work
• % of employees who
agree with equity
1. Create an Equity Team
statement and how it
2. Successive planning for different team equity members to form
relates to all levels of
core team for CREI Year 2
library work,
3. Develop a "Library Equity Statement and share with the
including their own
library community
4. Incorporate into onboarding procedures
• Net growth of
5. Provide space for uncomfortable conversations and prioritize
library's internal
BIPOC voices
Equity Team members
rises resulting in
active participation
2. Workplan specific desired result #2: BPL provides programs and services that are responsive and reflective of community needs, especially underserved populations
linclicat �71
1
OutcomesCommunity
7W
j
Participation by San Mateo
0
BPL is responsive and reflective of community needs --especially
Ldc
report
County residents in programs
global needs -- and conversations.
Increase of patrons taking part
and services increases.
in programs who have not
A. Address programming and service needs of historically
Evaluation
Adult Services, Childrens
previously used BPL services or
underserved communities
by end of
Services, Tech Services,
programs
Amount of "own voices"
a. Design services to assist those who need them the most.
2020
Circulation Services
programs run and led by
Use data to determine levels of needs (e.g. internet
community members
access, technology access, schedule concerns)
b. Evaluate and intentionally plan programming featuring
BIPOC voices, with the lens of intersectionality.
B. Revise budget model using the racial equity tool and make
changes to budget model as necessary to ensure equity in
Library Management
budgeting for library collection, programs, and services.
Revise by
Team, City Leadership
Use tool to assess who is helped
a. Transparency and training for equity team around
Spring
or left out of any decision.
budgeting
2021, to
Should be as close to equitable
implement
as possible.
FY 21-22
3. Workplan specific desired result qggi A diverse, inclusive workforce representative of our community of library users
I
Community Indicator•utc
omes and Actions
lln&OUTCOME:
Timeline Accountability Performance Measure
Progress
BPL is an employer whose workforce fosters the
Managers/City Librarian A.
• The amount of
values of racial equity
for auditing
BIPOC in
2-3 years Equity Team for proposal How much?
permanent positions
A. Permanent staff represent the diversity of the community
HR for position creation How well?
a. Increase promotional opportunities for all staff,
Will anyone be better off?
including hourly staff
Racial Equity Action Plan— Page 2
• The amount of BIPOC
promoted within the
organization
• BIPOC in
management
positions
• Retention of BIPOC
i. Allow professional development
opportunities for hourly staff
ii. Reexamine current recruitment practices
b. Examine job requirements that inhibit racial equity
B. Include racial equity as core competency in job
descriptions
C. Establish clear racial equity expectations for hiring
managers
D. Create processes to measure employees' accountability to
racial equity in their roles and responsibilities
Are we able to determine the
core reasons why promotional
opportunities are lacking
Do we recognize staff who are
going above and beyond
through promotional opportunity
Do all employees, especially
BIPOC and hourly staff, feel
supported and acknowledged
The amount of staff who moved
to promotion in another
department or gained
experience outside of their
normal job pre-COVID.
4. Workplan specific desired result #4: BPL policies and procedures promote and uphold equity in the commune y. I
Community Indicator
•
OUTCOME: BPL's commitment to equity is conspicuous and evergreen.
report
Percentage of policies that
have equity built in
ACTIONS:
A. Equity Team
B. BPL Management
Percentage of decisions in
A. Create a racial equity toolkit that can be applied to decision
C. BPL Management
which the racial equity toolkit
making
is applied
B. Revise and reevaluate internal and external policies and
procedures regularly to demonstrate racial equity.
C. Share revised policies and procedures with the larger
community
Racial Equity Action Plan— Page 4