Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 2020.08.18CITY v 0 ticow � � rPORATED Tuesday, August 18, 2020 City of Burlingame Meeting Agenda - Final Library Board of Trustees 5:30 PM BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Library Conference Room On March 17, 2020, the Governor issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings telephonically or by other electronic means. Pursuant to the Governor's Executive Order N-33-20 on March 19, 2020 and the CDC's social distancing guidelines which discourage large public gatherings, the Burlingame Public Library will not be open to the public for the August 18, 2020 Library Board of Trustee's Meeting. Members of the public may view the meeting by logging into the Zoom meeting listed below. Members of the public may provide written comments by email to publiccomment@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250 to 300 words. To ensure that your comment is received and read to the Library Board of Trustees for the appropriate item, please submit your email no later than 5:00 p.m. on August 18, 2020. The City will make every effort to read emails received after the 5:00 p.m. deadline, but cannot guarantee such emails will be read into the record. Any emails received after the 5:00 p.m. deadline which are not read into the record will be provided to the Library Board of Trustees after the meeting. All votes are unanimous unless separately noted for the record. City of Burlingame Page 1 Printed on 811412020 Library Board of Trustees Meeting Agenda - Final August 18, 2020 1. CALL TO ORDER - 5:30 p.m. - Online To Join the Zoom Meeting (Note that the link below doesn't look like a hyperlink, but it is) https://us02web.zoom.us/j/84000595056? pwd=TzV4L3dad252c3FUWmt4QXhJQ112dz09 Meeting ID: 840 0059 5056 Passcode:879475 One tap mobile +16699006833„84000595056# US (San Jose) +12532158782„84000595056# US (Tacoma) Dial by your location +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 929 436 2866 US (New York) Meeting ID: 840 0059 5056 Find your local number: https://us02web.zoom.us/u/kbvWuJMdMc 2. ROLL CALL 3. PUBLIC COMMENTS, NON -AGENDA Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustees' agenda may do so during the public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not on the agenda. 4. APPROVAL OF MINUTES a. Approval of Library Board of Trustee Meeting Minutes for July 21, 2020 Attachments: Meeting Minutes 5. CORRESPONDENCE AND INFORMATION a. July 2020 Statistics Attachments: Statistic Summary Update Since March 16, 2020 Children's and Easton's July Statistics City of Burlingame Page 2 Printed on 811412020 Library Board of Trustees Meeting Agenda - Final August 18, 2020 6. REPORTS a. City Librarian's Report Attachments: Report 7. OLD BUSINESS a. Trustee Murray's synthesized document of Trustee Racial Action Suggestions and Equity Team Suggestions - Discussion Attachments: Racial Equity Action Plan Summary Draft Action Plan 8. NEW BUSINESS 9. ANNOUNCEMENTS 10. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees will be made available for public inspection on the City of Burlingame's website: www.burlingame.org. City of Burlingame Page 3 Printed on 811412020 Burlingame Library Board of Trustees July 21, 2020 Minutes Roll Call Trustees Present: Kristin Capkin, Mike Nagler, Randi Murray, Elisabeth Ostrow Trustee Absent: Danielle Garcia Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the June 16, 2020 Board of Trustees Meeting with the following changes: correct spelling of Kristin Caplin's name and note that July 21st is the correct date for July meeting. M/S/C (Nagler/Murray). III. Highlights of July Statistics • Curbside Pickup Requests since beginning in June: 1,000 • Virtual Adult Programs: 6; Attendance 100 • Children's and Easton Programs: 25; Attendance 939 Brad noted that PLS has been talking about consolidating individual library programs so there is not as much duplication. For example, all libraries in PLS have story time, so story times would be divided up among all PLS libraries. This change would cause the statistics for individual PLS library programs to decrease, but would make more patrons aware of available programs. IV. From the Floor (Public Comments) No members from the public attended the meeting. V. Reports A. City Librarian's Report - Highlights • As of July 20, library staff has been divided into two cohorts: A and B. A cohort works MWF; B cohort works TTh. The main purpose of this plan is to provide for contamination safety and flexibility: if a staff person in Cohort A contracts the virus and that cohort must quarantine, Cohort B can continue work, allowing current library operations to continue. • Library staff — especially through the Wellness Task Force — are continuing to reach out to hourly staff through e-mails, phone calls and town halls. • All returned items are being held in the Lane Room for quarantine purposes for 3 days. Changing the quarantine period to 4 days is under consideration. • As of July 1, 2020, the Burlingame Library has instituted a no fine policy. Redwood City and most PLS libraries have followed suit. Due to financial constraints, San Bruno and Daly City are not able to implement this policy. B. Foundation Report The Foundation Board will meet on July 23rd to discuss possible ways to raise funds for the library during COVID-19. VI. Old Business A. Re -Opening Procedures Re -opening Procedures are a work in progress. Updates will be provided when changes are made or new procedures put in place. VII. New Business A. 7 Member Board of Trustees — Discussion Item The Trustees discussed the possibility of enlarging the Board of Trustees from 5 to 7 members. Highlights of the discussion are noted below. 1. Purpose — Increasing the number of Trustee board members would provide an opportunity to create a more racially, socio- economically and generationally diverse board. Adding trustees would give qualified residents of Burlingame and Hillsborough a greater chance of being selected. 2. Role of City Council — Since the City Council makes the final selections for new Trustees, members of the Council will play a significant role in bringing diversity to the Library Board. 3. Input on Selection Process - The board will invite the mayor and any other interested council members to meet with Trustees to discuss the kinds of qualifications and the types of diversity that might be desirable in new trustees. 4. Characteristics of the Board of Trustees — The Trustees hope that the City Council will help the board strive for and achieve greater diversity, focusing on recruiting and selecting more racially and socio-economically diverse candidates, and also younger candidates, and candidates with children who currently attend the Burlingame schools. 5. Marketing — The board would like to find ways to make more people aware of vacant board positions. One idea is to display posters inside and outside the library (and perhaps elsewhere) for patrons to see regarding open positions and how to obtain application materials; another is to encourage library staff to make frequent and engaged library users aware of openings; and another is to put information about vacancies in the City newsletter and Library newsletter. 6. Size of Board — Trustees discussed whether the board should remain 5 or grow to 7 members. (Having an even number of members is not an option, but the Trustees explored how to grow to 7 members, and whether it would be possible to E sometimes have fewer than 7, depending on the qualifications of available applicants.) 7. Term Limits The board discussed the possibility of instituting term limits to increase the opportunity for more people to serve. B. Equity Action Plan — Discussion Item In advance of the meeting, each Trustee and the Equity Committee submitted suggestions regarding how to promote greater racial equity and more racial and socio-economic diversity in the Library and our community. To move forward on formulating an action plan for the board of Trustees, and to better understand the issues: • The Trustees would like to have a member or members of the Equity Committee attend a Trustee meeting and discuss their equity plans and goals; • The Trustees also queried whether a member of the Trustee Board would be welcome to attend an Equity Committee meeting; • The Trustees discussed the scope of their authority, and agreed that one Trustee — Randi Murray — would work on synthesizing the suggestions from Trustees and the Equity committee into one comprehensive document. VIII. Action Items A. Brad requested that each Trustee send their specific ideas regarding the formation of a 7-member Board of Trustees to him by the next meeting. B. Randi Murray will synthesize the information from the Trustees' suggestions and the Equity Team's suggestions regarding racial equity into one document for review at the August Trustee meeting. C. Megan, Chair of the Equity Committee, will arrange a time for a Trustees to join an Equity Team meeting and plan for a committee member to meet with the Trustees. IX. Announcements • Brad is working on a power point presentation for Elisabeth and Danielle which will a include a virtual tour of the library, as well as an overview of Trustee responsibilities. • Although Trustee meetings generally run from 5:30 to 7 pm, Trustees should be aware that they may run later on occasion. X. Adjournment The meeting was adjourned at 6:53pm. M/S/C (Nagler/Murray) The next meeting of the Library Board of Trustees will be held on August 18, 2020 at 5:30pm. The Trustees will be provided with necessary information needed to attend the Zoom meeting. 3 Respectfully Submitted Brad McCulley City Librarian City of Burlingame CHILDREN'S AND EASTON MONTHLY STATISTICS July 2020 Programs Attendance Cost SPECIAL PROGRAMS FOR CHILDREN Lunch Bunch with Miss Jenny 10 114 Mandarin Story Time (Virtual) 1 82 $80 Spanish Story Time 0 0 Baby Sign Language 0 0 Live Storytime with Miss Jenny Virtual 4 102 Miss Jenny Storytime YouTube views 4 46 Miss Jennifer Storytime YouTube views 5 131 Miss Kelly Storytime YouTube views 5 85 July STEAM bags 1 50 Virtual Family Fun Nights 4 1,206 Music with Acorn Music 1 86 Music Together Live 1 70 Grace the Fairy Music 1 60 2nd Music with Acorn Music 1 20 Easton TOTAL SPECIAL PROGRAMS FOR CHILDREN 38 2,052 $80 SPECIAL PROGRAMS FOR TEENS Homework Center 0 0 Teen Advisory Board 0 0 First Look Book Group 1 3 Teen ACT Virtual 1 2 Teen SAT Virtual 0 0 TOTAL SPECIAL PROGRAMS FOR TEENS 2 5 $0 TOTAL CHILDREN'S & EASTON PROGRAMS 40 2,057 $80 I Since March 16th, we have: 3D printed 455 PPE (face shields and ear guards) for front-line workers Filled over 2000 Curbside Pickup Requests Provided access to over 500 online education courses Hosted over 75 virtual programs and presented 53 online storytimes Connected patrons with 121753 Books, Audiobooks, DVDs, and CDs Streamed over 1200 Provided feature films and documentaries access to over 44,000 eBooks and eAudiobooks, with over Registered 380 new library patrons Registered 991 people for the Summer Learning Challenge 1700 eBooks and eAudiobooks being borrowed by Burlingame Library patrons each week. City Librarian Report to Board of Trustees 18 August 2020 BURLiNGAMI Personnel Updates: Comings and Goings o N/A Recruitments o N/A Hourly Staff o Library was informed that Hourly Staff are not eligible to be brought out of furlough until all full-time staff are working in the building and based on staffing needs. The Wellness Committee continues to reach out to hourly staff about their wellbeing. F/T staff o The Library has recently had a three staff members with deaths of close family members — Kelly Mackewicz, Jenny Miner, and Maryam Refahi. Losing a loved one is difficult at any time but during this pandemic is especially taxing on an already over stressed work force. General Updates: o CPU Update — staff are continuing to find and experiment with efficiencies to increase appointment times and decrease number of days wait for an appointment so that holds do not expire before pick-ups. Currently we service approximately 75 holds per day with appointments booked one week out. The Library would like to reduce that to appointments 2 or 3 days at most. o Strategic Plan 2019/2020 — given the current state of affairs staff will be reviewing the validity of the 5 current strategic goals in the new fiscal year. However, the Library's six priorities for maintaining services during the Shelter In Place will most likely continue through the calendar year. o Policy — • Library Security Camera policy -- pending CA review • Community Board Posting policy — pending CA review • Law Enforcement/ICE Records Requests policy — pending CA review o Significant Events — o Facilities update — 0 Easton Branch water usage was 3 times higher than normal possibly due to lawn care gone awry. o Foundation report — • The board met July 27th and will begin meeting on a more regular basis. Book -selling members are very eager to return to the Library but of course that is not possible at this time with regards to book donations. Online book sales are still continuing in a reduced capacity. An idea of possibly finding an empty store front to work out of is being pursued. Another idea of using the Easton Branch is being explored as well. o PLS/PLP (Peninsula Library System /Pacific Library Partnership) ■ PLS: most libraries have begun some form of Curbside Pick -Up and/or opened book drops. Menlo Park Library has issued a letter withdrawal from Peninsula Library System six months earlier than needed and will be issuing an RFP for a new ILS. ■ PLP : no update Burlingame Library Board of Trustees Racial Equity Action Plan Brad's highlights below: Trustee Murray did a great job with this doc but for the discussion I've highlighted some areas to hopefully clarify some things. Basically these action items should be something that Trustees have direct control over (advocacy, funding, policy) but it doesn't mean you cannot make "recommendations" about any of these highlighted areas in the future. • Red highlights mean we should steer clear because it is completely out of the Trustees scope of responsibilities (e.g. Human Resources) • Yellow highlights mean we can discuss but are normally staff and/or Foundation responsibilities • Green should definitely be considered MISSION: The trustees of the Burlingame Library posted the following message on the Library's website: Black Lives Matter This is an unprecedented moment in our history. The pandemic, which has magnified and exposed our most deeply embedded failings and fault lines is an ongoing challenge for each of us and a tragedy for too many. The recent horrifying deaths of George Floyd, Ahmaud Arbery, and Breonna Taylor and the protests in our streets have galvanized many of us to demand change and commit ourselves to effect it. The Burlingame Library Board of Trustees stands with the Black community in our country, a country divided by racial injustice, arrogance, and hatred. Though we condemn all expressions of racism and prejudice in America, today we must speak loudly that Black Lives Matter and attention to justice for Black Americans must be paid. Racism exists and we must all acknowledge that we can do better. The Library Board of Trustees believes that we each have a duty to strive for a true and lasting transformation in our country. Even in the current climate of anger, anxiety, and fear, the Burlingame Public Library can help nurture such a transformation, serving as a cultural town hall where patrons discover and learn about viewpoints different than their own. We are the safe and welcoming home for new ideas and perspectives that can shine a light on an uncertain future. We dedicate ourselves to the cause of empathy, understanding, and solidarity, and join with those who share our commitment to a just society that stands firmly against racism and prejudice. We aim, in our words and actions, for a higher ground. Page 1 of 7 Here are some possible actions we could implement to realize the goals articulated above: WHO WE ARE: • We seek diversity on our Board of Trustees, so that we vary by age, gender, race, socio-economic status and life/professional experience. • We are considering expanding our Board by 1-2 positions, so that we can increase the number of viewpoints that are represented. • When a Trustee position is open, the selection is made by the City Council. We will proactively provide the City Council with information on areas of under - representation on our Board. WHAT WE FUND: Through the endowment that the Trustees oversee, we have historically provided funding as requested by the City Librarian and library staff. We would like to encourage proposals for the following types of programs which could address the issue of racial equity: Internal and structural issues: Staff, Trustees and Foundation • Racial equity training for library staff, Trustees • Support efforts to diversify library staff. o Ensure that staff vacancies are marketed to diverse audiences. • Study whether BIPOC patrons feel welcomed, safe and appreciated in our library. o Review circulation, foot traffic, program attendance and other relevant statistics to assess whether these are reflective of the community's diversity. o How can we continue to improve on this? • Fund initiatives for workforce development, encouraging and assisting people of color interested in careers in the public library system. • Fund an equity audit by an external group, who would research and assess the library's efforts around equity, and suggest how we can improve. Proarammina and Collection: Page 2 of 7 • Programs and services to attract a more diverse audience (e.g. Project Read). • How do we market the library and its programs to reach a more diverse audience? • Materials available: o Purchase of additional hotspots and laptops for communities in need. o Contribute funds to the Equity Collection. • Good access to and prominent display (in the library and online) of books and other materials on anti -racism, Black history, civil rights, etc. o Include books focusing on diversity in childrens' reading programs. o Create a curated list of content and resources on racial equity for adults, possibly updated monthly and circulate via social media, in the library and on the library's website. Consider a Book Club on racial equity issues. o Create a curated reading list for parents with age -appropriate topics addressing racial equity and justice. This could be shared with parent groups in the community. A child/parent Book Club could also be considered. Education and Discussion of Racial Eaui • Deeper understanding of what structural issues affect different libraries in our communities — are there very under-resourced libraries in less affluent nearby communities? How can we help/advocate for these libraries? • Include more diverse speakers in the Foundation's Speaker Series. • Fund programming to inform and educate the community at large on issues of diversity and equity. (maybe edit as "partner with Foundation to provide...") o Speakers o Film viewing and discussion o Host a fair inviting community organizations promoting racial equity to speak about their work and engage in a dialogue with our community o Are there advocacy efforts we can participate in? (e.g. broadband for all) HOW WE OPERATE: • Offer Trustee participation and attendance at the Library's Racial Equity Team meetings. • Report and advocate on behalf of the Equity Team to City Council. Advance the conversation to start equity work at the City level with backing and full support of City Council. • Ensure that all Board discussions of library policy include consideration of racial equity impact. • Establish a dialogue with the Foundation to understand how we can work together on these issues. Page 3 of 7 Page 4 of 7 ORIGINAL INPUT FROM TRUSTEES: Trustee Ostrow. Chair • More diversity on the Board of Trustees. It would be nice to have both greater racial and socio-economic diversity — [ET would add same request of Foundation] • More diversity on the library staff; discussion of how to support and encourage more diverse candidates. • Deep dive research into whether BIPOC patrons feel welcomed, safe & appreciated in our library, and if not, what we can do to do better (beyond the welcoming plaque, which I am glad we are getting). • Consideration about what kinds of programs and services could attract a more diverse audience (Project Read, etc.), and how to market the library and its activities to reach a broader audience. • Good access to and prominent display of books on anti -racism, Black history, civil rights, etc. (I think we have that!) • Deeper understanding of what structural issues affect different libraries in our communities — are there very under-resourced libraries in less affluent nearby communities? Is there a way to help/advocate for these libraries? • I'm not adverse to more education for the staff and Trustees on issues like structural racism, micro -aggressions, etc.... but I'm skeptical about whether that kind of work — which many of you are doing and have been doing for a long time — leads to the kinds of substantive changes that make an impact if not followed by/accompanied by real action. Trustee Garcia • Sharing resources to support BLM on social media (I've seen some great lists) • A display (or virtual display these days) of children's books that help parents talk to their children about racism (The Conscious Kid on Instagram has a list) • Similarly, a display (or virtual display these days) of books about racism • Invite Black authors to speaker series • Auditing our recruiting processes for employees ( Structural) Trustee Nagler Page 5 of 7 • The Board of Trustees commits to providing one permanent member to the Library Equity Team. • The Board of Trustees commits to helping provide funds for library programming whose goal would be to inform and educate the community -at -large on issues of diversity and equity. • The Board of Trustees commits to helping provide funds for library employee education around the issues of diversity and equity. • The Board of Trustees commits to helping provide funds for initiatives that aide in work force development, aimed at encouraging and assisting people of color interested in careers in the public library system. • The Board of Trustees commits to providing funds for an equity audit by a team of library employees from other Bay Area communities, who would undertake the task of researching and assessing the library's efforts around equity and suggest ways that the library might address issues of equity in the future. Trustee Caakin • Review current policies with a view toward inclusivity and racial equity and/or create/update a racial equity plan (I'm not familiar with what is currently in place); formalize the equity team as needed (not sure of current headcount and scope) • Ensure that library vacancies are promoted to and among diverse audiences, potentially requiring a minimum number of diverse candidates to be interviewed for each vacancy • Review foot traffic stats and/or library borrowing stats and/or program attendance stats (if possible) to assess whether reflective of the community (for example, are some people less likely to use the library, if so, why?) Could be an area for a focus group or "listen & learn." • Unconscious bias and racial equity training for staff and trustees; distribute resources to staff and trustees re correct terminology and when to use (for example, BIPOC, "Black" now capitalized per APA) • Review promotional material, programming material, etc to ensure a diverse audience is represented • Ensure works by Black authors are equally promoted (on displays, reading selections, etc.) • Require a certain number of books to focus on diversity or be written by diverse authors for kids' summer reading programs Page 6 of 7 • Review library collection to ensure truly diverse and inclusive; are there some books and media that may need to be acquired, or more copies? • Lecture series (academicians, authors, docents, Black community leaders, etc). • Film viewing + discussion • Host a fair inviting community organizations promoting racial equity to have stands and speak about their work; provide a sheet on ways to get involved in advocacy work • Create a curated list of content and resources re racial equity (for example, the company where I work has been sending out a weekly list of links for community and advocacy organizations, pro bono opportunities, community involvement and outreach, books/short readings/articles, videos, podcasts, petitions, electoral and civic engagement, and social media accounts in support of inclusion and racial justice). I imagine it is a ton of work to pull together but truly a great resource. I wonder if a monthly digest focused on boo ks/articles/pod casts, along with links to organizations in our community supporting and promoting racial justice would be doable. • Creating a curated reading list for parents of young children with diverse characters and age -appropriate topics addressing racial equity and justice. In addition to creating the list, actively sharing it with parent groups in the community. Equity Team suggestions: • Fund equity trainings, with Foundation and Trustees also attending • Purchase more hotspots and laptops for communities in need • Contribute funds to the Equity Collection • Examine initiatives, events, etc. with an equity lens • Consider advocacy with local government on concerns that deal with equity in the community, tangential to library concerns — e.g. broadband for all • Have these conversations in your own networks, encourage to attend library events on such topics • Actively look for a wider range of BIPOC to serve on the Library's Board of Trustees • Trustees are a bridge between the library and City Council. Help report and advocate on behalf of the equity team. Advance the conversation to start equity work at the City level with backing and full support from City Council Page 7 of 7 Racial Equity Plan for Burlingame Public Library: DRAFT Organization wide desired result (change in the community): Everybody in the City of Burlingame feels safe and welcome. 1. Workplan specific desired result (change in the community) #1: BPL is committed to creating/developing/fostering a culture that values and advances racial equity. • I A. Develop Equity Training Framework • % of employees who believe advancing 1. Implement readiness survey for ALL library staff and When? A. Equity Team How much? racial equity is a stakeholders B. BPL Management How well? priority of BPL (by 2. Assess results of readiness survey and offer ongoing equity Will anyone be better off? work group and by training based on assessment race) —Question for 3. Establish baseline understanding of equity work and goals for employee Survey all library staff and stakeholders 2019 B. Prioritize and Institutionalize Equity Work • % of employees who agree with equity 1. Create an Equity Team statement and how it 2. Successive planning for different team equity members to form relates to all levels of core team for CREI Year 2 library work, 3. Develop a "Library Equity Statement and share with the including their own library community 4. Incorporate into onboarding procedures • Net growth of 5. Provide space for uncomfortable conversations and prioritize library's internal BIPOC voices Equity Team members rises resulting in active participation 2. Workplan specific desired result #2: BPL provides programs and services that are responsive and reflective of community needs, especially underserved populations linclicat �71 1 OutcomesCommunity 7W j Participation by San Mateo 0 BPL is responsive and reflective of community needs --especially Ldc report County residents in programs global needs -- and conversations. Increase of patrons taking part and services increases. in programs who have not A. Address programming and service needs of historically Evaluation Adult Services, Childrens previously used BPL services or underserved communities by end of Services, Tech Services, programs Amount of "own voices" a. Design services to assist those who need them the most. 2020 Circulation Services programs run and led by Use data to determine levels of needs (e.g. internet community members access, technology access, schedule concerns) b. Evaluate and intentionally plan programming featuring BIPOC voices, with the lens of intersectionality. B. Revise budget model using the racial equity tool and make changes to budget model as necessary to ensure equity in Library Management budgeting for library collection, programs, and services. Revise by Team, City Leadership Use tool to assess who is helped a. Transparency and training for equity team around Spring or left out of any decision. budgeting 2021, to Should be as close to equitable implement as possible. FY 21-22 3. Workplan specific desired result qggi A diverse, inclusive workforce representative of our community of library users I Community Indicator•utc omes and Actions lln&OUTCOME: Timeline Accountability Performance Measure Progress BPL is an employer whose workforce fosters the Managers/City Librarian A. • The amount of values of racial equity for auditing BIPOC in 2-3 years Equity Team for proposal How much? permanent positions A. Permanent staff represent the diversity of the community HR for position creation How well? a. Increase promotional opportunities for all staff, Will anyone be better off? including hourly staff Racial Equity Action Plan— Page 2 • The amount of BIPOC promoted within the organization • BIPOC in management positions • Retention of BIPOC i. Allow professional development opportunities for hourly staff ii. Reexamine current recruitment practices b. Examine job requirements that inhibit racial equity B. Include racial equity as core competency in job descriptions C. Establish clear racial equity expectations for hiring managers D. Create processes to measure employees' accountability to racial equity in their roles and responsibilities Are we able to determine the core reasons why promotional opportunities are lacking Do we recognize staff who are going above and beyond through promotional opportunity Do all employees, especially BIPOC and hourly staff, feel supported and acknowledged The amount of staff who moved to promotion in another department or gained experience outside of their normal job pre-COVID. 4. Workplan specific desired result #4: BPL policies and procedures promote and uphold equity in the commune y. I Community Indicator • OUTCOME: BPL's commitment to equity is conspicuous and evergreen. report Percentage of policies that have equity built in ACTIONS: A. Equity Team B. BPL Management Percentage of decisions in A. Create a racial equity toolkit that can be applied to decision C. BPL Management which the racial equity toolkit making is applied B. Revise and reevaluate internal and external policies and procedures regularly to demonstrate racial equity. C. Share revised policies and procedures with the larger community Racial Equity Action Plan— Page 4