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HomeMy WebLinkAboutAgenda Packet - BC - 1987.11.05N 0 T I C E BURLINGAME BEAUTIFICATION COMMISSION MEETING: NOVEMBER 5, 1987 * 5:30 P.M. * A G E N D A I. ROLL CALL II. MINUTES OF OCTOBER 1, 1987 III. COMMUNICATIONS IV. REPORTS A. Park Director B. Chairman C. Commissioners V. OLD BUSINESS A. Priority Setting VI. NEW BUSINESS A. Policy On Fruiting Trees VII FROM THE FLOOR October 21, 1987 Honorable Mayor and Council Members: Attached is an informative little booklet entitled "The A-B-C's of Parliamentary Procedure" which you might find useful. City Clerk cc: Departments with Commissions F UP f 1 �y� .. �-r � r �'> I � � • jar ye ? ; 'I ir 3 � V 5 �.s K• �;. A I i r`wJ, �r� $,1" x y ' y I �k.F��i•<ira ,if I�,r�'.w �,�"` } � If��,yt� •1 � F' +t�.S.F LF r`U� I.t - t :t � t '� � _ �`�Ia'i'il '� i�` ��� � +,: �kK' ri �i •t •+4u: llv�t r I -y ;, '' v,} { � � F , VJ14^lr is POW440 MF•N�'+►R�/ rp4w Um It's a Sift of RULSS 4or conduct a#- rneeki n95 - I4- allows 16-44LY009, -to 6e. k"rd 'and +o make deciyion5... w;+kou+ eonf"ion / Parhaw+eh+ary procedure i+as a rr 0P461tj'A1" in the early English Parliaments (discussions of public affairs). K e 6 10 AMERt1Lp► with the first settlers. 1'i eECAN►E uNIFOPM in 1876, when Henry M. Robert published his manual on Parlia- mentary LawR root" /Gu -today.. • 0*690 f% AUL46 of OFLOSPI- 1 6WL-Y MACPW is -tie 6asic., hanAool� oF gognil-on -For most e665, 0rgan;x*;on5 end Aar groups. - n Cis C t 14Ny ;s ferhallrr+e n}�ri geaa-- uyeproceed ulre its a +irr►e-teed �®��i' ,�' yn"od of conducting 6us;ne5s a+- me,P1 -n- 5 4P and public. �P.1'in95. PAW.IAIMEI+TARY PpL066PUR4 IrAE-PNS Fi-Fac+6tur rig 1 q'l A .2 of fA�R NEAR+NG pyGM� Fop- EvERYoNE IZ, i+ can 6e adapted +o -Fit n r e. P.P.d s OF any organiZi3f ion. 7o Ws imporWlt -f%+z+ P.veryore know -these awe R' "& A SCRIPTOGRAPHIC BOOKLET by CHANNING L. BETE CO., INC., South Deerfield, MA 01373 U.S.A. 3 0 1974 All rights reserved. Tel. 1.413-665.7611 1987 Edition 1825E-3.85 OrgBriZa}iony ur57-n9 parliamentary Pr UJUre usually -I:ollow 8 -F ed a�oA. here's a -typical ey.ample -**'� S• eo" to OPVQU The chairperson says, "The meeting will please come to order." :0. IR0941, CAll.l. Members say "present" as their names are called. MiNvTES The secretary reads a record of the last meeting. $. OFFIeSPV (REPORTS Often limited to a report from treasurer, but others may report at this time. 4 • C WIArffft P"OIRIS First come reports from "standing," or permanent committees; then from ad hoc," or special committees. 4 r e%% �•SPf.C�A1- e�e:aRS Important business previously designated for consideration at this meeting. :a -UP MISNED 6u-5011E-45 Business left over from previous meetings. -31ULIJEW SUSIOL" Introduction of new topics. 7g• AMfJ6U"e WEMTS Informing the assembly of other subjects and events. $. AViouRNMEMr The meeting ends by a vote, or by general consent (or by chair's decision if time of adjournment was pre- arranged by vote). Quo"M ... -ri e. num6er of mem6ers fk* m-&. 6e present -for 6usiness -lo 6e eonducked legally. 'i & ae+usl rum6e.r if, usually s+a+ed in 4& 6yIs". n n � t If roe v MAKE t" ! ". • • POW PO 1146" GVr 10FAFL, SAV amp A rno4-ion i5 s proposal 4a+ 4e. a55ern6ly 1AICS A STANo or -r.A" p►CTtorl on some i55ue, P460A " can PPESO • ma+ions (make a proposal) 0119SWOM rno}ions (give opinions on the motion) 61SW160 mo+ions (express support for discussion of another member's motion.) WIM on mo+ionb (make a decision) 1AYE d MEu \\AYES F (� ��a 5 O MaN eons introduce subjects to the assembly for its consideration. They cannot be made when another motion is before the assembly. They yield to privileged, subsidiary and incidental motions. FOP- EIAMPi-4-- . / ti move ^ t 4'st we y Pvrcla5e... � 1 is IT life, O"E.P-? Your motion must relate to the business at hand, and be presented at the right time. It must not be obstructive, frivolous or against the bylaws. MAY I WIEFfaFT i1+E SPEAKER? Some motions are so important that the speaker may be inter- rupted to make them. The original speaker regains the floor after the interruption has been attended to. 6 © StOO&WIPIEW M04ions change or affect how the main motion is handled (voted on before the main motion). FOOL ELAMPL*--- M I move. ii+G �on before, 4e r " assembly be a by gFrii�+ng bowie. QVEST/ONS DO I t+E,Eo A se"fiv? Usually, yes. A second indicates that another member would like to consider your motion. It prevents spending time on a question which interests only one person. 15 11 O(AWAS11.E ? Parliamentary procedure guards the right to free and full debate on most motions. Some privileged and incidental motions are not debatable. © MV11.F.GIEV rnoti-aps are most urgent ... about special or important matters not related to pending business. FVFL E74P 11? E-- ry� "► r+�w0 •�Ta�� ad�ournp rela4ins 4o 140MONS ePN rr se PMENOcp? Some motions can be altered by striking out, inserting, or both at once. Amendments must relate to subject as presented in the main motion. Q 114VIDEWTAI. w+ONCMS are questions of procedure that arise out of other motions ... must be considered before the other motion. FOP- E"FAV9 _-- SusPe•�i6e r�lts .fpr t PurPaSC '. L,�') l � "t, rr " RftAtN54GEPEV? Some motions can be redebated and revoted to give members a chance to change their minds. The move to reconsider must come from the winning side. WOAt Vor6 I5 066060? v, 4e -able on Pages Most require only a majority a ardg answers Aese vote but motions concerning gvest;or5 -For Some, the rights of the assembly or common mo+ion5.. its members need a 2/3 vote to be adopted. 7 PPPUP 4Sf*r^P_V P V� t►�^^Gj'41 uu� iQ� Here are, some. rnofionJ you rni h+ wtake, kow -w ... a+ a glance ����111�ill make ►drew+, and w�+a+ to e,fect of -flee riles. pa W Si YOV Why THIS. TWZIL oo Vbd 11110o A SaeMp? IS K OEBITBi? cw IT IMDav? .5 TM6i III"To t660"SWEskB ADJOURN MEETING N I wave. 464' we adjourrt No 1E,5 No NO MAJORITY No CALL AN INTERMISSION \�1 move, -dal- We recess -for ... d NO YE5 NO YE5 MAIOP4-ry No COMPLAIN ABOUT HEAT, NOISE, ETC. �, I rise ko a q union Ped of riVil I YES No NO po volt, No vo 140 (usually) TEMPORARILY SUSPEND CON- SIDERATION OF AN ISSUE %%I move- -Fo +a61f, 4z rno+;o., rlo yES NO No MAJoP4rY No END DEBATE AND AMENDMENTS \\I move -tk-- Previous queshon11 NO YES No No 7/3 NOS POSTPONE DISCUSSION FOR A CERTAIN TIME \t1 move- +o os+pone 4e di5Cu55ion )r,+il., ,'f P NO YES yEs yEs ^AAJowTy yes GIVE CLOSER STUDY OF SOMETHING II \11 Move -rp refer 4e, mad+er 4a 00 `!ES 105 YES MAJOPUTY yeS(�) AMEND A MOTION I\ l move -+a amend 4e mo+;on 6y...'/ NO YFs yE5 © YES /NAJOW"M yes INTRODUCE BUSINESS wove -that... NO yE5 1E5 yE5 MAJoRITy YES THE MCTOMS LiWE0 ABOVE AFLe 10 OROEjR of PP4460'"IM6... SE1 010 "EP-E IS 00 6"M. PROTEST BREACH OF u I rise -4o a point of order." Yl;s" No NO NO No VorE. ® No RULES OR CONDUCT VOTE ON A RULING OF \' I appeal Fyonn 4e iz +airs decision" yES yes Yes No MAJortrrYs YE5 THE CHAIR SUSPEND RULES \\ 1 move -to stt5PW 4e rvles so 4e.. �lO Yes NO No 2/3 NO TEMPORARILY , AVOID CONSIDERING AN 1\ I object .j.O co s;Je,a};On of 4;s mo+ioin 1465 00 No rlo 73 © —� IMPROPER MATTER VERIFY A VOICE VOTE BY d 1 call -For a d;vis;or,'I or \\Divis;on!ll Ye& No NO NO NO voTE NO HAVING MEMBERS STAND REQUEST INFORMATION Point Of informs+ions Y65 NO NO No NO V0-rF_ NO TAKE UP A MATTER \\ I move 4o -Fake-Frorr, 4e -Fable... No YES No No MAJoFLITY No PREVIOUSLY TABLED RECONSIDER A 1� l mode- -+o reconsider 4a voFe on... YES —® NO /AAJORI Y No HASTY ACTION (�1OTE51 Q I Unless vote Q Unless the '� V Only if ®Except U A majority ©A 2/3 vote in Q Only if ®Only if motion on question committee has the motion to in doubtful vote in negative negative needed the main to be reconsidered is not yet already taken _ be amended cases. needed to reverse to prevent question or is debatable. taken. up the subject. 1 is debatable. ruling of chair. consideration motion was not, in fact, 8 of main motion. considered. Ncroi do 1 preseA, my watiboli O 0"AW 'We F oOP- a. Wait until the last speaker - is finished. b. Rise and address the chair. Say, "Mr. (or Madam) Chairper- son" or "Mr. (or Madam) Pres- ident." c. Give your name. The chair will recognize you by repeating it. IG Here's w6+- 4o do wi+e n 4-'S your -turn +0 speak .. . © MPM VOUIL MoTioM a. Speak clearly and concisely. b. State your motion affirmatively. Say, "I move that we ..." instead of "I move that we do not ..." c. Avoid personalities and stay on the subject. © v01%rr Fox A SECoNV a. Another member will say, "I second the motion." b. Or the chair will call for a second. c. If there is no second, your motion will not be con- 0 sidered. N,ex,rJy / © EyCPA00 of' youR MoTI oN a. Mover is allowed to speak first. b. Direct all comments to the chairman. c. Keep to the time limit for speaking. d. You may speak again after all other speakers are finished. e. You may speak a third time by a motion to suspend the rules with a 2/3 vote. O e"A16L levraTes VOUP_ MotipN The chairperson must say, "It is . moved and seconded that we ... After this happens, debate or voting can occur. Your motion is now "assembly property" and you can't change it without consent of the members. O PutTvNG THE gUEsTIoa a. The chairperson asks, "Are you ready for the question?" b. If there is no more discussion, a vote is taken. The chairperson announces the results. c. Or motion for previous question may be adopted. °AYES M � l':'J !II Ike rneAod ol= VOTE ON A MoifiON v de fe ." on 4-e, S1Tuprr1oN ►.P and on 4e, lawts of i your or5aniz*;on. i 6Y VO" The chairperson 11aye" asks those in favor to say "aye" and those opposed to say "no." (For majority `- votes only.) Member may move li�l for exact count. W SLOSAII W"051014 !1 If a record of each J� person's vote is needed, each mem- ber answers "yes," "no" or "present" (indicating the choice not to vote) as his or her name is called. Members raise their hands as sight verification of or alternative to a voice vote. It does not require a count. Member may move for exact count. 94 8^44 Wr Members write their vote on a , . slip of paper. Done when secrecy is desired. nj i � 1 Cal When a motion isn't likely to be r � � 'r � opposed, the chairperson says, "Ifn. �7 y � there is no objection Members show agreement by I their silence. If someone says, "I object," the matter must be put to a vote. ( I J ... rnor a 'd o Care we ye r y A 9ve Lion (rnot'on) (� ir, PWPJr1G VAi+ 65 been / 1 5+a+ed by 44 chair bwl- no+ %! ye+ voi-ed on. 14 last- rno+ion 5,wed by 4w_ c,lair is Ae, -Firs+ penning. "fie. MAlN Motion is always -+lie las+ voted on. 1 A mo+ion +o VkS&6 lay on -i%e-1�able) This motion is used to lay something aside temporarily to take care of a more urgent matter. There is always the option to "take from the table" any motion for recon- sideration by the assembly. A n o+'ior% +o PO.i FF0,13 6 This is parliamentary strategy -- allows members to dispose of a motion without making a decision for or against. It is useful in case of badly chosen main motion for which either "yes" or "no" vote would have undesirable consequences. MARCH Fe8rzUAFZY 12 13 f GLOSSAP4 and flaJOU" Page To end the meeting Ways to adjourn ......... 4 How to move to adjourn ... 8-9 AGENDA Business to be considered during a meeting ........... 4 P~P To change a motion Ways to amend .......... 7 How to move to amend. . . .8-9 CoMMI?7EE A group of members chosen for a certain task ..... 4 VEBAt� Discussion about a motion Members' right .......... 5 When debate ............ 6,8-9 Rules on debate ..........11 CAPIE A!. COO -OW Accepting a motion without a vote ............. 12 III OROEIK- Relevant to the business at hand ............ 6 MPJOP41Y More than one half of the members nvoting ............... 7 When required ...........8-9 MaTiON A proposal that the assembly take a stand or take action on some issue Types of motions ....... 6-7 Procedures affecting motions ............ 7 Typical motions ........ 8-9 How to make a motion ... 10-11 quopuM Number of members that must be present to conduct business legally ........... 4 ROBCiX'S Rvt.ES OF OP POL OCA"LY MVISF.O Manual of procedure for non -legislative assemblies ... 2 9"Oli D A verbal signal from a member that he or she wishes to consider a motion just made Members' right ......... 5 When required ......... 6 How to give a second .... 11 VOTING Means by which motions are accepted or rejected by the assembly Members' right ......... 5 What vote is needed ..... 7,8-9 Method of voting ....... 12 PPR-Llf"V INVY PPOCAPuP& ;S -#6 SES-r WAY -b GOT-ra1N" "Ise -I- 1"eamgsp OUT.- s+ only WorkS if VOU use 1'�' 1'1s�' I V MAKE MOTiON6 46are ir` order t/ OBTAIN 114F. FWOFL Properly V IOPEAIL clearly ar`d Cm ei.Se.ly V 08E'/ -tie rules off' de6z4s ... 2nd roos+ oTc all I always 96 COUFLUOUS �� ol - 14 14: