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HomeMy WebLinkAboutAgenda Packet - LB - 2020.05.19City of Burlingame BURLINGAME Meeting Agenda - Final Library Board of Trustees Tuesday, May 19, 2020 5:30 PM BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 On March 17, 2020, the Governor issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings telephonically or by other electronic means. Pursuant to the Shelter -in -Place Order issued by the San Mateo County Health Officer on March 16,2020 (which was then extended on March 31, 2020 and further extended on April 29, 2020), the statewide Shelter -in -Place Order issued by the Governor in Executive Order N-33-20 on March 19, 2020, and the CDC's social distancing guidelines which discourages large public gatherings, the Library will not be open to the public for the May 19, 2020 Library Board of Trustees meeting. Members of the public may view the meeting by logging into the Zoom meeting listed below. Members of the public may provide written comments by email to publiccomment@burlingame.org. Emailed comments should include the specific agenda item on which you are commenting, or note that your comment concerns an item that is not on the agenda. The length of the emailed comment should be commensurate with the three minutes customarily allowed for verbal comments, which is approximately 250-300 words. To ensure that your comment is received and read to the Library Board of Trustees for the appropriate agenda item, please submit your email no later than 4:00 p.m. on May 19, 2020. The City will make every effort to read emails received after that time, but cannot guarantee such emails will be read into the record. Any emails received after the 4:00 p.m. deadline which are not read into the record will be provided to the Library Board of Trustees after the meeting. All votes are unanimous unless separately noted for the record. Online City of Burlingame Page 1 Printed on 511512020 Library Board of Trustees Meeting Agenda - Final May 19, 2020 1. CALL TO ORDER - 5:30 p.m. - Online To Join the Zoom Meeting (Note that the link below doesn't look like a hyperlink, but it is) https://us02web.zoom.us/j/84826974411? pwd=RUxOY3RhRIRtSORHU1ZCSUNnbHIXQT09 Meeting ID: 848 2697 4411 Password: 550732 One tap mobile +16699006833„84826974411# US (San Jose) +13462487799„84826974411# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 929 436 2866 US (New York) Meeting ID: 848 2697 4411 Find your local number: https://us02web.zoom.us/u/keDWVHBjKl 2. ROLL CALL 3. APPROVAL OF MINUTES a. ADDroval of Library Board of Trustees' Meetina Minutes for Aoril 21. 2020 Attachments: Meeting Minutes 4. PUBLIC COMMENTS, NON -AGENDA Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustees' agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not on the agenda. 5. CORRESPONDENCE AND INFORMATION City of Burlingame Page 2 Printed on 511512020 Library Board of Trustees Meeting Agenda - Final May 19, 2020 a. April Statistics Attachments: Adult Programs April E-Media Circulation 12 Month E-Media Circulation 6. REPORTS a. City Librarian's Report Attachments: Report b. Foundation Report C. Special Topic - Library Priorities d. Edelweiss Software Attachments: State of the Collection - All Genres State of the Collection - Your Codes 7. OLD BUSINESS a. Silicon Valley Foundation Update 8. NEW BUSINESS a. Library Re -Opening Plan Attachments: Planning for Re -Opening Stage 3 of Governor's Re -Opening Plan b. Cafe Fika C. Burlingame Cares Card Distribution d. Police Sub -Station 9. ANNOUNCEMENTS 10. ACTION ITEM a. Welcome Plaque Attachments: Plaque City of Burlingame Page 3 Printed on 511512020 Library Board of Trustees Meeting Agenda - Final May 19, 2020 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees will be made available for public inspection at the City of Burlingame's website www.burlingame.org. City of Burlingame Page 4 Printed on 511512020 Burlingame Library Board of Trustees April 21, 2020 Minutes I. Roll Call Trustees Present: Kerbey Altmann, Danielle Garcia, Mike Nagler, Trustees Absent: Randi Murray, Elisabeth Ostrow, Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder Mayor of Burlingame: Emily Beach II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the February 18, 2020 Trustee Meeting. M/S/C (Altmann/Murray) III. February/March Statistics Highlights The statistics for March do not convey a complete picture as the library closed March 16th due to Covid-19. April statistics will be reflective of on-line reporting and will most likely show a increase in the e-book collection. Brad noted that there is approximately $70,000 left in the book budget a portion of which will be allocated to increasing the number of e-books licenses. Unfortunately, due to the sudden closure of the library there is not enough time to purchase physical reading materials before the June 30th end of the fiscal year deadline. IV. From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. V. Reports A. City Librarian's Report - Highlights 1. Staffing • Currently only full time staff is actively working. The majority of FT staff are working from home and approximately 6 staff members have regular shifts at the library. • Hourly staff received payment for scheduled hours from April 8th to May 3rd. As of May 3rd hourly staff received a one time severance in a lump sum. At this time hourly staff was furloughed which made it possible for them to apply for unemployment insurance. Hourly staff will be reinstated when the library reopens. 2. Department Activities • Children's staff is conducting virtual story times, as well as tutoring services through tutor.com. Jenny Miner is also offering homework help accessible through Zoom. Plans are being made to offer "Summer Reading" on line. • Adult Services is conducting on-line book clubs and Zoom reference times. Also, Jodi and Brenda are making masks for staff and City employees. • Tech services is taking care of IT technical issues for staff and the building in general. Jason is making shields on the 3-D printer for police, fire and other city departments. • Circulation has been mailing out "holds" that were not picked up before the March 16th closing and reaching out to seniors through letters asking them to contact us for future information about library resources available to them. 3. Custodial Services UBS, our custodial services, has washed all the windows and is performing general maintenance of the building. 4. Re -Opening Plan Re -opening plans for the library are in the beginning stages. Committees will be set up with staff members to discuss the the best ways to re -open and still maintain the basic concept of social distancing with safety of employees and the public being the highest priority. 5. Budget for Fiscal Year 2020-2021 The Finance Director, Carol Augustine, has approved the library budget for the fiscal year 2020-2021. It will remain the same as the previous fiscal year. B. Speaker's Series - Planning for next year series is on hold. C. Foundation Report - No Report VI. Mayor Emily Beach Mayor Beach thanked Brad, and the library staff for all their efforts in reaching out to the community by continuing to provide library services on-line. Mayor Beach requested that sometime in the future she would like each manager to attend a council meeting and share information on current library projects and services relating to their specific department. Information from Mayor Beach follows. • Car break ins and package theft are increasing. Remember to lock your car at all times. • The City has established 'Burlingame Back in Business" a grant program provide economic relief to small business who are experiencing financial difficulties resulting from COVID-19. • The City is also in the process of creating a gift card program to assist residents who are having financial difficulties due to COVID-19. VII. New Business A. Edelweiss Software • This software compares libraries to book stores and indicates where libraries should be focusing their budget. • Edelweiss is a tool for staff to direct their attention to what books should be on the shelf and what books should be removed. E • Trustee Murray and Nagler emphasized that just because a particular book is not checked out often, doesn't necessarily mean that it should be deleted from the collection. This software is geared to the more popular books that are purchased at book stores. VIII. Action Items A. Trustees will be provided with a shorter version of the Edelweiss report. B. Brad will contact Silicon Valley Foundation to set up a date for them to review the first quarter financials with the Trustees. IX. Adjournment The meeting was adjourned at 6:43pm. M/S/C (Altmann/Murray). The next meeting of the Library Board of Trustees will be held on May 19, 2020 at 5:30pm. Brad will provide the Trustees with the information for the Zoom meeting. Respectfully Submitted Brad McCulley City Librarian City of Burlingame 3 Library Programs April 2020 Adult Programs 3 11 programs patrons Children's, Teen, and Easton Programs 28 1,359 programs patrons Highlights Live Storytime with Miss Jenny (virtual) 417 4 sessions patrons Lunch Bunch with Miss Jenny (virtual readings) 564 9 sessions patrons Homework Center (virtual) 45 patrons Teen SAT and ACT programs (virtual) 16 patrons Mandarin Storytime (virtual) 311 3 sessions patrons * Notes from Adult Services: Staff were off on administrative pay with reduced work expectations due to the first 3 weeks of Shelter in Place. On Monday, April 13t", Adult Services staff began holding Online Reference sessions. We expanded this a week later to include phone calls. Much of the work during this time period was spent adapting existing programs into virtual programs. BPL E-media Circulation April 2020 —E-media Circ 3.200 E-media 3.000 7,699 Because of the risk of COVID-19 infection, 2.800 Easton closed to the public starting March 16, and Main closed to the public starting March 17. 2.600 Both Main and Easton remained closed throughout the month of April, so there was 2.400 no Main Circ, Easton Circ, Study Room, or Tech Lab usage. 2.200 2.000 1.800 1.600 1.400 / 1.200 1.000 0.800 Apr Apr Apr Aor Apr 2016 2017 2018 2019 2020 BPL E-media Circulation - Trailing 12 Months April 2020 1.200 Because of the risk of COVID-19 infection, Easton closed to the public starting March 16, and Main closed to the public starting March 17. E-media Both Main and Easton remained closed throughout the month of April, so there was no Main Circ, Easton Circ, Study Room usage, or Tech Lab usage. 1.100 1.000 0.900 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 2019 2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020 City Librarian Report to Board of Trustees 19 May 2020 BURL NOAMI Personnel Updates: Comings and Goings o Children's Dept has hired Jennifer Bousquet as the new Children's Librarian. Jennifer comes to BPL as a part- time Librarian from San Mateo Public as well as working part-time here in Burlingame. Welcome to the fold Jennifer. Recruitments o BPL is fully staffed in all benefited positions. Also, given the amount of hourly staff lay-offs that will begin for many PLS libraries after re -opening Burlingame will most likely not need to recruit for any positions in the near future. Hourly Staff o Hourly Staff have begun receiving EDD checks. The City was forced to pay out their vacation accrual due to a Dept of Labor rule about furloughed employees. Their sick time was "deleted" but will be reinstated once they are allowed to return to work. Managers and supervisors are keeping in touch with hourly staff via email and phone to keep updated on their welfare. General Updates: o Monthly Topic — Library Pandemic Priorities (see attachment) o Strategic Plan 2019/2020 — given the current state of affairs managers will be reviewing the validity of the 5 current goals in the new fiscal year. o Passport Intake update — N/A o Policy — • Library Security Camera policy -- pending • Community Board Posting policy — pending • Law Enforcement/ICE Records Requests policy — pending • The City Attorney has informed us we will probably need some sort of policy in place to enforce adherence to safety mechanisms such as face masks and social distancing in the Library in case of scofflaws. o The Lab update — N/A o Training — • Some examples of trainings staff are participating in: ■ My Leadership Journey with Migell Acosta ■ Library Privacy & Vendor Management ■ GARE Results -Based Accountability Webinar ■ Library Privacy and Vendor Management pt.I live webinar ■ 6 Strategies to Manage Your Time live webinar ■ PLA Using Social Media Listening to Adapt Your Library for COVID-19 live webinar ■ Well Enough Presents Mental Health/Self Care with Celeste Headlee, Tara Schuster, Corinne Sweet webinar ■ Protecting Privacy in a Pandemic: A Town Hall for Library and Information Workers live webinar o Significant Upcoming Events — • All in -person events and programs have been canceled indefinitely. Online programming is quickly growing to meet the demand of a Shelter In Place community. o Facilities update — • We have postponed carpet cleaning for the moment after we were informed it would displace our normal cleaners and they would not be paid. o Foundation report — • The board is exploring different avenues of fundraising. Book selling is very much up in the air until they are able to return to the building. The Library will be working with them for alternative ways to continue receiving and processing donations. o PLS/PLP (Peninsula Library System /Pacific Library Partnership — ■ PLP Annual Directors meeting takes place this Friday May 15th via zoom. Burlingame is Exec chair and we will be considering our 5-year strategic priorities for the 8 Bay Area counties PLP comprises, as well as many other topics. ■ PLS meets Monday May 18t' to discuss PLS/PLAN budget issues and book delivery for the County. The State of the Collection - All Genres Top 15 Lists Genre Performance (44 Genres Total) Top 15: Strengths 1 Poetry 9.25 -3 -0.5% 2 JUV Action / Mystery 10.3.75.2.9% 3 Travel 14.5.3.0.8% 4 JUV Fantasy / Magic 14.75.3.75.1.9% 5 YA Social Themes 14.75.3.25.0.9% 6 Family / Relationships 14.75.3.25.0.8% 7 JUV Misc Fiction 15.25.3.5.15.4% 8 Business / Economics 15.25.3.25.1.5% 9 Juvenile Nonfiction 15.75.3.25.6.7% 10 Literary Collections 16.2.75.0.7% 11 Nature 16.3.0.8% 12 Science / Law / Math 16.25.3.1.4% 13 Comics / Graphic Novels 17.25.3.25.0.8% 14 Sports 18.2.75.0.8% 15 Classics 18.75.3.5.0.4% Bottom 15: Opportunities 44 Historical Fiction 36.75.2.5.1.8% 43 Mystery / Thriller 35.5.2.5.8.6% 42 Sci Fi / Fantasy 33.5 -2.5 -2.5% 41 Musk 33.2.25.0.6% 40 Study Aids 32.25.2.5.0.1 % 39 Romance 32 -2.5 •2.8% 38 Cooking 31.25.2.5.1.8% 37 Mass Market 31.2.25.1.5% 36 Fiction Miscellaneous 30.75.2.75.23.2% 35 Health / Fitness 30.25.2.75.1.0% 34 Literary Fiction 30.2.75.3.6% 33 House / Home 29.5.2.5.0.6% 32 Religious Fiction 28.75.2.5.0.4% 31 Humor 27.25 -2.75 -0.4% 30 Art / Architecture 25.5.2.75. 1.2% What the Numbers Mean: {Average Rank (Low to High)) • {Average Score Across Measures) • {% of Holdings) Burlingame Public Library: All Branches Page 5 The State of the Collection - Your Codes Appendix A: Raw Data Genre Collection Code Biographies Books on CD Chinese DVDs & Blurays Easton Books on CD Easton DVDs & Blurays Easton Fiction Easton J Books on CD Easton J BR Easton J DVDs & Blurays Easton J Easy Reader Easton J Fiction Easton J Graphic Novel Easton J Nonfiction Easton J Oversize Easton J Picture Books Easton Large Type Easton Lucky Day Easton Mystery Easton New Fiction Easton New Mystery Easton New Nonfiction Easton New Romance Titles Share Fresh Relevant Hit Rate Turns Genre Collection Code 4,663 3.3% (0.0%/) 1 11 11 ' , Easton Nonfiction 2,992 1.8% (0.0%) 90.83% 1.22 Easton Oversize 7,416 5.4% (0.0%) 91.45% 11 11' . 1.52 Easton Reference s 413 0.4% (0.0%) 93.46% 96.08% Easton Romance 619 0.9% (0.0%) 5.96% Map 1.59 Easton SciFi/Fan 1,276 1.6% (0.0%) 9.86% 0.7 Easton Teen Books on CD 332 0.3% (0.0%) 90.96% : 1 11' 71.8 Easton Teen Fiction 590 0.9% (0.0%) 11 11' . Easton Teen Graphic Novels 603 0.8% (0.0%) 7.84% Fiction 975 1.2% (0.0%) • • Holiday Media Display 1,355 1.7% (0.0%) 7.79% J Books on CD 219 0.3% (0.0%) • • 1 •' . 95.95% M J BR 2,389 2.7% (0.0%) 90.58% 97.50% 1.07 J DVDs & Blurays 397 0.5% (0.0%) 92.95% 92.59% 1.31 J E 2,442 3.4% (0.0%) • • 1' . 11 " , 2.08 J Fiction 121 0.1%(0.0%) 97.52% 1111', 1.55 J Graphic Novels 23 0.1 % (0.0%) 11 11' . 11 1". - 1 J Holiday Media Display 508 0.6% (0.0%) :' 11 11' . 1 ' J Music 364 0.5% (0.0%) 96.98% 99.54% 2.54 J Nonfiction 262 0.3% (0.0%) • : 1 1 1 1 ' . 1.25 J Oversize 360 0.4% (0.0%) • • 99.53% J World Languages 38 0.0% (0.0%) 11 11' . 96.15% 1 J Y Large Type Local Author Lucky Day Music Musical Scores Mystery New DVDs & Blurays New Fiction New Mystery New Nonfiction New Oversized New Romance New Scifi/Fan Nonfiction Oversize Music Oversized Quick Picks Romance Titles Share Fresh RelevantHit Rate Turns 1,221 1.4% (0.0%) FK28% 28 0.0% (0.0%) [:74 294 0.5% (0.0%) 97.62% 13 0.0% (0.0%) 44 0.1 % (0.0%) 88.64% 78 0.1 % (0.0%) 84.62° 39 0.0% (0.0%) 630 0.7% (0.0%) 86.19° 53 0.1 % (0.0%) 90.57% 25,62215.5% (0.0%) • 1 • ' 202 0.2% (0.0%) 1,297 0.9% (0.0%) .07°/ 1,167 1.3%(0.0%) 1111'. 1,486 1.4% (0.0%) 98.12% 6,773 5.8% (0.0%) • • ' ' . 5,434 4.2% (0.0%) 93.84% 1,179 1.0% (0.0%) 125 0.1 % (0.0%) 96.00% 271 0.1 % (0.0%) 89.30%1 10,722 7.7% (0.0%) 85.38% 1,862 1.3%(0.0%) 87.27% 2,448 1.4% (0.0%) 91.95% 2,443 2.1 % (0.0%) 4,478 2.4% (0.0%) 24 0.0% (0.0%) 91.67% 104 0.3% (0.0%) • • 1' ' . 3,741 2.0% (0.0%) 91.47% 570 1.0% (0.0%) 10,910 6.9% (0.0%) : 1 •' 130 0.2% (0.0%) 90.00% 869 0.8% (0.0%) 90.56% 571 0.5% (0.0%) 94.75% 2,017 1.3% (0.0%) 88 0.1 % (0.0%) 89.77% 161 0.1 % (0.0%) `7.52% 319 0.2% (0.0%) 94.04% 44,26525.5% (0.0%) 77.41 % 107 0.1 % (0.0%) 89.72% 5,552 3.8% (0.0%) 746 1.0% (0.0%) 93.97% 921 0.5% (0.0%) 100.00 0 1 0.00% 1 100.00% 0.00% 0.00 100.00% 100.00% 1 0.00% 0.19 • 1 100.00 0 1 100.000/0 0.37 0.00% 73.58% :1 100.00% 4.09 •: '. 3.14 • . • ' . 3.27 0.00% 11 60.00% 1 83.85% 1 86.92% • 1 0.00% 100.000/D 6.95 83.33% M 66.67% 0.59 0.49 100.00% 4.80 • .: 4.07 • ' 4.24 ' • ' 2.79 • ' . 3.46 •• 11'. 1 • ' . 0.43 100.00% 0.19 100.00% 0.61 •• �� game Spanish 2391 0.1%°(0.0%) 98.33% Teen Books on CD 111 0.1 % (0.0%) 84.68% Teen Fiction 2,306 1.6% (0.0%) 88.68% :®i 0.83 Teen Graphic Novels 1,232 0.8% (0.0%) 97.16% 1.54 Teen New Fiction 560 0.4% (0.0%) 94.46% 1.63 Teen Nonfiction 274 0.2% (0.0%) 93.80% ' , 0.83 Teen Spanish 58 0.09% (0.0%) so Video Games 201 0.1 % (0.0%) • • �' . �' .® Colors represent performance vis-a-vis Peers: Significantly Below 0 Moderately Below Average Public Library: All Branches Page 77 Moderately Above 0 Significantly Above Principles Guiding the Planning for Re -Opening This ideas in the Library's planning document, and the guidance from the Governors and SMC Health Directors office, is grounded in the following principles: • The safety of staff and the public is paramount. • Equity is more important than ever and we must ensure those who need library services get them, online or in -person. Community members look to the library to help ameliorate the economic, health and digital inequalities in our communities. • Programs are not limited to physical spaces, as libraries have already demonstrated, and we must strive for comparable or improved outcomes in all virtual or other socially -distanced programming. • Libraries may need to significantly alter their service delivery and, as in previous economic downturns, will likely see an increase in use by a wide variety of residents, including but not limited to job seekers, families, people experiencing homelessness and seniors. • Libraries share many common features, but are also unique to their location and constituency. Phase I : Building Open for Staff, Not the Public Library staff may return to the building to work before the building is available for public use. Some Burlingame staff are back on -site preparing for Phase II at this time. Curbside Pick-up will commence soon. Phase II: Library open to public on a very limited basis (strong social distancing) Libraries that reopen their facilities to the public while social distancing requirements are in effect will need to determine how best to create social distancing among staff and between staff and patrons. Phase III: Libraries open to the public on a semi -limited basis (social distancing measures are still in place) As in Phase II, only allow people in the building for a certain period of time, by appointment, or for specific uses. NOT in Stage 1 or 2: Higher -risk workplaces — • Personal services such as nail salons, tattoo parlors, gyms and fitness studios • Hospitality services, such as bars and lounges • Entertainment venues, such as movie theaters, pro sports, gaming, gambling, and arcade venues • Indoor museums, kids museums and gallery spaces, zoos, and libraries • Community centers, including public pools, playgrounds, and picnic areas • Religious services and cultural ceremonies • Nightclubs • Concert venues • Festivals • Theme parks • Hotels/lodging for leisure and tourism 011 ROSE HILL ELEMENTARY SCHOOL FtENOVAMR AND ASOMON REVRDLOSSURB CPFY SCHOOL CUTRIL F FCYNP4G�'&L�p�, 9FaG BOARD OF FDUCAT40N AYOMM BN Mi FiTEftffh w 9RwvhMs rt�eR LMITTA RM YlYEih &AWf UNG MORE R ADWHISTRAIMH FFREYP3toAUj 4 7UPKNDEENCFM< OL4 HEMLAN iLtWAKI AVOU 1NEWNRFF YENYIIIA WFLLIA iRG dijam: PKWJiLlM N ffXQ lWAff#FWUTAOE AiCMW7 WOCO1440LAM MC. COMWIUCTIOW NANAQM K$ EilrJ Pf VOpD1ACDOAK4'# ftml THSOWH A Nirrwf*&tp w f"THE OHIOSCHWI FACILMESCOMMISS66M JCS ".,T VQvEPd-QR STEVE DONALD WATSON 6tAY 29, 1939 -JUNE 1. 2912 A cow aOY,A HORSEMAN AND A FRIEND