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Agenda Packet - CC - 2020.02.18
� CITY O woe` � qo '4nORATED � Tuesday, February 18, 2020 City of Burlingame Meeting Agenda - Final City Council 6:00 PM STUDY SESSION - 6:00 p.m. - Council Chambers a. Discussion of Building Electrification and Electric Vehicle Reach Codes Attachments: Staff Report Cost Effectiveness of All -Electric Buildings BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Council Chambers Note: Public comment is permitted on all action items as noted on the agenda below and in the non -agenda public comment provided for in item 7. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although the provision of a name, address or other identifying information is optional. Speakers are limited to three minutes each; the Mayor may adjust the time limit in light of the number of anticipated speakers. All votes are unanimous unless separately noted for the record. 1. CALL TO ORDER - 7:00 p.m. - Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. REPORT OUT FROM CLOSED SESSION 5. UPCOMING EVENTS 6. PRESENTATIONS 7. PUBLIC COMMENTS, NON -AGENDA Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Council agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter that is not on the agenda. City of Burlingame Page 1 Printed on 211312020 City Council Meeting Agenda - Final February 18, 2020 8. APPROVAL OF CONSENT CALENDAR Consent calendar items are usually approved in a single motion, unless pulled for separate discussion. Any member of the public wishing to comment on an item listed here may do so by submitting a speaker slip for that item in advance of the Council's consideration of the consent calendar. Approval of City Council Meeting Minutes for February 3, 2020 Attachments: Meeting Minutes b. Adoption of a Resolution Recognizing the Importance of the 2020 Census and Encouraging Residents of the County of San Mateo to Promote and Complete the Census to Ensure a Fair Accurate, and Complete Count Attachments: Staff Report Resolution C. Adoption of Resolutions Awarding a Construction Contract to Ranger Pipelines, Inc. for the FY 2019-20 Citywide Sanitary Sewer Improvements Project in the Amount of $1 086 420 and Approving a Professional Services Agreement with Bellecci & Associates for Construction Management Services in the Amount of $150,121 Attachments: Staff Report Resolution Awarding Construction Contract Resolution Approving Professional Services Agreement Bid Summary Construction Contract Professional Services Agreement Project Location Map d. Adoption of a Resolution Awarding a Construction Contract to Valentine Corporation for the 1740 Rollins Road and 842 Cowan Road Pump Stations Flap Gates Replacement Project in the Amount of $229,369 Attachments: Staff Report Resolution Construction Contract Bid Summary Project Location Map e. Adoption of an Ordinance Rezoning Property from C-1 to R-4 for a New Six -Story, 150-Unit Residential Apartment Development Located at 1095 Rollins Road (Fattoria e Mare Site) Attachments: Staff Report Proposed Ordinance Project Plans City of Burlingame Page 2 Printed on 211312020 City Council Meeting Agenda - Final February 18, 2020 f. Open Nomination Period to Fill One Vacancy on the Planning Commission Attachments: Staff Report g. Approval of Out -of -State Travel for the Mayor City Manager, and Public Works Director Related to Federal Advocacy for a Broadway Grade Separation Proiect Grant Attachments: Staff Report h. Adoption of a Resolution of Support for the City's application for $125 Million from the U.S. Department of Transportation Infrastructure for Rebuilding America (INFRA) Discretionary Grant Program Attachments: Staff Report Resolution I. Adoption of a Resolution Approving a Professional Services Agreement with W-Trans for Engineering Design Services for the Oak Grove Avenue and Carolan Avenue Traffic Signal and Related Intersection Improvements in the Amount of $129,250 Attachments: Staff Report Resolution Professional Services Agreement Proiect Location Map j. Adoption of a Resolution Authorizing the City Manager to Execute an Agreement with Los Loza Landscaping for the Installation of the Murray Natural Playground for $228.000, City Project No. 85400 Attachments: Staff Report Resolution Murray Natural Playground Conceptual Designs Murray Playground Sample Elements Bid Summary Agreement with Los Loza Landscaping 9. PUBLIC HEARINGS (Public Comment) City of aurli,gamo Page 3 Printed on 2113/2020 City Council Meeting Agenda - Final February 18, 2020 a. Reauest for Amendment to a Conditional Use Permit to Add Sales of Alcoholic Beverages to a Mini -Mart at an Existing Gasoline Service Station and a Finding of Public Convenience and Necessity (PCN) Pursuant to Section 23958.4 of the California Business and Professions Code Related to a Request for a Type 20 (Off -Sale Beer and Wine) Alcoholic Beverage Sales Permit Issued Through the California Alcoholic Beverage Control Board (ABC). at 1147 Rollins Road Attachments: Staff Report Resolution Police Department Review of PCN Reauest Planning Commission Meeting Minutes Plannina Application ABC Application Notice of Public Hearina 10. STAFF REPORTS AND COMMUNICATIONS (Public Comment) a. Adoption of a Resolution Approving Personnel Changes Amending the Part -Time Employee Salary & Benefit Plan Amending the Department Head and Unrepresented Compensation and Benefit Plan and Approving the City of Burlingame Pay Rates and Ranges (Salary Schedule) Attachments: Staff Report Resolution Salary Schedule Part -Time Salary & Benefit Plan Sustainabilitv Coordinator Job Classification Assistant to the City Manager Job Classification DH & Unrepresented Plan Amendment 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Counctimembers report on committees and activities and make announcements. a. Mayor Beach's Committee Report Attachments: Committee Report b. Councilmember Colson's Committee Report Attachments: Committee Report 12. FUTURE AGENDA ITEMS City or Burlingame Page 4 Printed on 211312020 City Council Meeting Agenda - Final February 18, 2020 13. ACKNOWLEDGMENTS The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Safety & Parking Commission, Beautification Commission, Parks & Recreation Commission, and Library Board of Trustees are available online at www.burlingame.org. 14. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at (650)558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. NEXT CITY COUNCIL MEETING - Next Regular City Council Meeting Monday, March 2, 2020 VIEW REGULAR COUNCIL MEETING ONLINE AT www.burlingame.org/videos Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office counter at City Hall at 501 Primrose Road during normal business hours. City of Burlingame Page 5 Printed on 2/13/2020 � ITVSTAFF REPORT To: Date: From Subject: Honorable Mayor and City Council February 18, 2020 AGENDA NO: Study Session MEETING DATE: February 18, 2020 Sigalle Michael, Sustainability Coordinator — (650) 558-7261 Kevin Gardiner, Community Development Director — (650) 558-7253 Discussion of Building Electrification and Electric Vehicle Infrastructure Reach Codes RECOMMENDATION Staff requests that the City Council discuss Building Code reach codes and electric vehicle (EV) infrastructure in new developments. BACKGROUND Reach codes are local building code amendments that go beyond the State's requirements for energy efficiency and green building standards. Local governments adopt reach codes to increase energy efficiency, reduce greenhouse gas (GHG) emissions, and meet climate action goals. The City of Burlingame last adopted reach codes in 2010 to require new development to complete the GreenPoint rated checklist to improve energy efficiency. That reach code has since been superseded by CALGreen, the state's green building code. Reach codes that encourage new developments to reduce or eliminate natural gas in new construction have gained momentum over the past year. Natural gas usage in buildings represents one of the largest sources of GHG emissions for local municipalities, usually second to transportation, and California is taking significant action to eliminate GHG emissions from buildings. In 2018, California adopted SB 100 mandating that all electricity in California be carbon free by 2045; Executive Order B-55-18 calls for California to be carbon neutral by 2045. These ambitious targets ignited efforts on the local level for cleaner electricity and a move away from fossil fuels. Local community choice aggregation programs have accelerated the use of renewable energy and commitments for carbon -free electricity. Peninsula Clean Energy, Burlingame's local electricity provider, is on the path to 100% renewable energy for San Mateo County by 2025 and currently offers 90% carbon -free electricity. Peninsula Clean Energy (PCE), with the support of the San Mateo County Office of Sustainability and Silicon Valley Clean Energy, is encouraging local jurisdictions to adopt reach codes that eliminate or limit the use of natural gas for space heating, water heating, and cooking; require solar 1 Building Electrification Reach Code February 18, 2020 installations on new multi -family and commercial developments; and require electric vehicle (EV) charging infrastructure in all new development. PCE awarded the City of Burlingame, along with other San Mateo County municipalities, a $10,000 grant to assist with staff work related to consideration of reach codes. PCE developed proposed reach codes for cities to consider. The initial proposed PCE model recommended a mixed fuel option for new buildings. Under this model, new developments may choose to build all -electric, or they may use natural gas provided they meet 15% higher efficiency standards and install wiring and circuits for electric appliances. This approach incentivizes builders to choose all -electric since meeting higher efficiency standards and prewiring for electric appliances adds considerable cost to projects. The City of Menlo Park considered the PCE proposed code but decided to require all low rise residential (one -three stories) to use electric space and water heating (with some exceptions) and the option of natural gas for cooking; and new commercial and high rise multifamily buildings to be all electric (with some exceptions). Menlo Park took this route to simplify the permit process, achieve higher GHG emissions reductions, and benefit from the high cost savings of building electrification at the design phase rather than as a future retrofit. The exceptions in Menlo Park's code include: • Life science buildings may use natural gas for space heating. • Public agency owned and operated emergency operations centers (such as fire stations and police stations) may use natural gas. • Nonresidential kitchens (such as for -profit restaurants and cafeterias) may appeal to use natural gas stoves. • For all exceptions that are granted, natural gas appliance locations must be electrically pre - wired for future electric appliance installation. Following Menlo Park's reach code adoption, local jurisdictions opted to consider what is known as the Menlo Park model, or all -electric with limited natural gas, in lieu of the PCE proposed reach code. The Menlo Park model is supported by PCE and is considered to be simpler and more effective to implement. PCE released a new proposed reach code based on the Menlo Park model in January 2020. More than 50 cities in California have adopted reach codes to limit or eliminate the use of natural gas, including the cities of Berkeley, San Jose, Menlo Park, Morgan Hill, and Los Angeles, as well as the University of California. Both the City of Berkeley and the Town of Windsor have been sued following their adoption of reach codes. Berkeley was sued by the restaurant association in federal court after enacting a total ban on natural gas in new construction. Windsor was sued in state court after adopting an all -electric mandate for certain low-rise residential development. The theory of that case is that Windsor's invocation of CEQA exemptions was inappropriate and that the town should have done a full environmental review. To date, local jurisdictions have adopted the following: 2 Building Electrification Reach Code February 18, 2020 TABLE 1. Reach Code Status in Local Cities City Reach Code Morgan Hiil Adopted NG ban Brisbane Adopted all -electric with limited NG Menlo Park ......... Adopted all -electric with limited NG Mountain View -.._ Adopted all -electric with limited NG Pacifica .......................... - -- Adopted all -electric with limited NG Palo Alto Adopted all -electric with limited NG San Jose Ado ted all -electric with limited NG P Redwood City In process for all -electric with limited NG San Mateo County In process for all -electric with limited NG ........ _ ..._ San Mateo Adopted fuel choice option Milpitas ............._.. Foster City San Carlos Millbrae DISCUSSION Adopted fuel choice option Early in process Early in process Early in process On November 4, 2019 the City Council held a study session to discuss reach codes for building electrification and electric vehicle infrastructure. The City Council directed staff to conduct outreach to local developers on the reach codes to identify and address potential issues and concerns and then come back for a second study session. Subsequently, staff hosted two stakeholder meetings and invited local developers with experience in single family, multi -family, and commercial construction. Three developers, one from each of the respective sectors, attended the first session on November 21, 2019, along with representatives from Peninsula Clean Energy and Menlo Park. The developers provided valuable feedback on refinements. Upon request by the developers, staff hosted a second meeting on January 8, 2020, to address concerns and input shared at the first meeting. Staff also discussed reach codes with the Citizen's Environmental Council (CEC) at their January 8, 2020 monthly meeting. Based on stakeholder input, action by neighboring jurisdictions, guidance from PCE, and Burlingame's greenhouse gas reduction goals, staff recommends that the City Council consider and discuss the PCE recommended Menlo Park model reach codes for building electrification and solar. Staff is recommending slightly different EV infrastructure requirements than the PCE recommended version based on discussions from the stakeholder meetings. The reach code recommendations are listed in Table 2. 3 Building Electrification Reach Code February 18, 2020 Table 2. Recommended Reach Codes for Discussion Proposed .. Single Family Homes and Townhouses with Private Garages All electric; NG allowed for cooking with prewiring. NA -Solar already required by Building Code. One level 2 (dryer plug/220volt) and one level 1 (standard outlet) charging. Single space garages to have one level 2 charging. Multi -family All electric; NG allowed < 10,000 sq. ft. — min. 10% of units with level 2 Buildings for cooking with 3kW PV system. charging; 90% of units with prewiring. >10,000 sq. ft. — min level 1 charging. A level 1 5kW PV system. outlet may be shared between Exemption allowed if two units. electric water heating is Exemptions for demonstrated to be buildings with limited Load management software infeasible. solar zones and allowed. shading. Exemption allowed if installation cost exceeds $4,500/space. Commercial All electric; NG allowed < 10,000 sq. ft. — min. Office: 10% of parking spaces Buildings for restaurants, 3kW PV system. with level 2 charging; 10% with cafeterias. >10,000 sq. ft. — min level 1 charging. 5kW PV system. Exemption for Life Other: 6% with level 2; 5% Science buildings and Exemptions for with level 1 charging. buildings over 100,000 buildings with limited sq. ft. if all -electric solar zones and Exemption for mechanical demonstrated to be shading. parking systems and locations infeasible. without commercial power supply. The discussion below addresses questions, concerns, and comments raised by stakeholders and Councilmembers on reach codes. Electric water heating for large multi -family buildings can be costly and infeasible, especially for buildings located in a flood zone area. Staff agrees that this issue can pose challenges for new large multi -family developments and in response made an exemption for such circumstances. Residents do not want to give up cooking with natural gas. Many people are used to and comfortable with natural gas cooking and are most likely not aware of the benefits of cooking with electric stovetops, specifically induction ranges. Developers have 4 Building Electrification Reach Code February 18, 2020 indicated concerns with competitiveness in the market if they are not able to offer gas cooktops, at least until induction ranges receive greater market acceptance. Staff recommends that natural gas be allowed for cooking in response to strong preferences and following the example of other cities; however, installing natural gas for cooking eliminates significant cost savings possible from avoiding natural gas hook-ups and the health benefits of an all -electric home. Staff recommends that developers be required to share information on the benefits of an all -electric home with their clients. Staff can create outreach materials including flyers and online information. Information on all -electric buildings may also be integrated into the pre - application process for new developments. All -electric is fine for buildings less than 25,000 square feet. However, for large buildings it can be costly and infeasible. Staff received mixed responses on this issue. Some construction experts say that all -electric is more of a problem for buildings larger than 100,000 square feet. One construction expert noted that buildings less than 100,000 square feet may be built more cost effectively as all -electric than with natural gas. Other experts noted that all -electric is possible and cost-effective for buildings larger than 100,000 square feet. All -electric can be a challenge for life science buildings and hospitals due to high demands for sterilization and high hot water loads. Is an all -electric new building cost effective over a mixed -fuel new construction? Building electrification reach codes make local amendments to the state's Energy Code, and the California Energy Commission (CEC) requires such reach codes to demonstrate that the amendments are cost effective and do not cause unreasonable burden to builders. The California Statewide Codes and Standards Program (a statewide utility program) has been supporting the reach code effort and prepared cost-effectiveness studies analyzing all -electric and mixed -fuel new construction that jurisdictions can apply in their reach codes. The CEC's most recent study, 2019 Nonresidential New Construction Reach Cost Effectiveness Study, reports that avoiding the installation of natural gas infrastructure in nonresidential (office, retail, and hotels) buildings results in significant cost savings, even with necessary increases in electricity capacity. The CEC stated similar results for their Low -Rise Residential New Construction cost-effectiveness study. In particular, the report found that an all -electric single family home has a cost savings of $5,349 over a new mixed -fuel home. The cost savings for multifamily was $2,337/apartment. A summary of input from Bay Area architects and engineers on the cost effectiveness of all -electric buildings is attached to this report. The summary was provided by Scott Shell, Principal Architect with the architectural firm ehdd, and highlights support and examples of all -electric buildings. The EV Infrastructure Cost Analysis Report funded by PCE and Silicon Valley Clean Energy found that installing EV infrastructure in new buildings costs four times less than retrofitting a building later on. Installing conduit in new construction also saves significant costs compared to retrofitting. Building Electrification Reach Code February 18, 2020 How will the reach codes apply to projects in the pipeline? Projects that have been granted planning entitlements within one year or less of the effective date of the ordinance are not required to comply. What are the greenhouse gas reduction estimates for implementing the reach codes? The City's Climate Action Plan currently estimates reductions from green building and efficiencies in natural gas to about 3,300 MTCO2e by 2030 (CAP Measures 11 and 12). Adopting an all -electric building reach code would contribute an additional 3,000 MTCO2e reduction by 2030. Reductions from a mixed fuel approach would be much less since the reach code would rely on voluntary participation. The EV infrastructure reach code directly implements Measure 6 in Burlingame's CAP that requires new residential developments to include level 2 charging. The measure is estimated to reduce 29 MTCO2e in 2030. How big of an impact would reach codes have in Burlingame? On average, the City permits approximately 14 new single family homes per year, one or two new major multi -family projects per year, and one or fewer new commercial buildings per year. Can Peninsula Clean Energy keep up with the increased electricity demand of reach codes? PCE anticipates a modest impact from reach codes on their electricity load. PCE will be modeling the outcomes of the countywide reach code efforts and has high confidence that they will be able to meet the growth in demand. Solar PV systems do not make sense on roofs that experience a lot of shade or are too steep. Staff agrees and is allowing for exemptions for new development where solar is infeasible due to existing shading, roof slopes, and other limitations to rooftop solar zones. EV infrastructure is difficult to install in parking lots that use automated mechanical parking systems. Staff agrees and recommends that mechanical parking systems be exempt from the EV infrastructure requirements. EV infrastructure costs increase dramatically if a new transformer is required to meet power needs. Staff agrees and is following PCE's recommendation that an exception to the EV infrastructure requirements can be made if the cost per space for EV infrastructure exceeds $4,500. Do the EV charging spaces have different size specifications? No. Spaces must comply with regular planning and building code parking space specifications. New developments should not be burdened with providing EV charging for all users; especially since charging technology is still changing. C� Building Electrification Reach Code February 18, 2020 Staff understands that developers are cautious about installing technologies that may be unused or abandoned in the future. Still, demand for electricity access for EVs and electric bikes and scooters is expected to continue to increase over time. The staff recommended EV infrastructure requirements were formulated at the stakeholder meetings and entail lower requirements than PCE's proposed model. Are the EV Infrastructure requirements part of the reach code? EV infrastructure is considered one reach code and building electrification a separate reach code. How will building electrification be impacted by power outages? Power outages affect mixed fuel and all -electric buildings similarly because most natural gas appliances, other than gas stovetops, rely on electricity to operate. Also, reach codes do not affect diesel powered back-up generators commonly used by buildings during power outages. PCE has started exploring how to minimize risks from power outages and is collaborating with other Bay Area community choice energy programs on resiliency projects. For example, PCE and its community choice partners issued a joint solicitation for the installation of battery storage for their customers. The program will provide reliable power to about 6,000 homes through the use of backup battery storage during power outages. How will the reach codes be implemented? The reach codes will be enforced as part of the City's building code requirements. Staff will integrate the reach code requirements into the Building Division's existing CALGreen checklist, which will inform applicants about the exact specifics of the reach code measures and be part of the Building Division's review process. When would the reach codes go into effect? Following Council direction, staff will propose a reach code ordinance for Council approval. If approved, staff will file the reach code with the CEC and await a 15-day comment period. Once approved by the CEC, the reach code would go into effect at the end of the CEC comment period, or later depending on the City's timeline. Can Burlingame offer incentives for all -electric building instead of mandating it? The City of Burlingame may encourage, but not require, new developments to be designed for all - electric construction. For example, the interim zoning created for Burlingame's North Rollins Road and North Burlingame Mixed Use Districts includes an option for increased floor area and building height for "Net Zero Energy" projects that receive 100 percent of total energy from renewable sources. One option would be to offer a similar incentive approach elsewhere in the city. Another option would be to encourage passive solar design in new development. This would allow energy savings through solar water heating and/or windows, walls, and floors that collect, store, reflect, and distribute solar energy in the form of heat in the winter and reject solar heat in the summer. 7 Building Electrification Reach Code February 18, 2020 Next Steps Staff is seeking direction from the City Council on the best reach code route for Burlingame. Following Council direction, staff will propose a reach code ordinance for City Council consideration. FISCAL IMPACT None. Exhibit: • Cost Effectiveness of All -Electric Buildings 8 PP48 ledi:)uud 't/Ib'J lIIa4S UoDS 6I0Z 'TZ 1snHnd siaaui9u3 *d sl:)aliy:)itl eay Ae8 woij sluawwo:) uoileoilploal3 Buippng �o SS@U%3Alj3@ll3 ISO:) ayl E Maceo May Veterans Apartments, Treasure Island ,.. Balboa Upper Yard Family Apts, San Francisco Malcolm Harris, Principal MITHUN We have a number of all -electric multifamily housing projects. I'm a huge, huge fan of this change to all -electric multifamily housing. It is better in every way, a great simplification of the system. Less expensive, higher performance, less maintenance, more sustainable. It is a major cost saving move that pays for a lot of other upgrades. At Maceo May we saw big savings from eliminating gas fired hydronic heating, the gas connection, and the solar thermal required by T24. The savings paid for continuous exterior insulation, energy recovery ventilators (eliminating Z-ducts), electric resistance heat, and PVs. With these upgrades we are beating Title 24 by 20%, getting more Green Points, and lower GHGs on a grid that's getting cleaner. The occupants get better indoor air quality benefits from the energy recovery ventilators. Block 52, San Francisco Hunters Point Shiovard Block 54, San Francisco 681 Florida, San Francisco Malcolm Harris, Principal MITHUN Overall the system is just much simpler —there is just one energy system —electrical, rather than two. The gas fired boiler & hydronic systems are very problematic at every step from design to construction to maintenance. During construction there are often leaks. Commissioning is a constant challenge, and there are lots of tenant complaints in first few months. Operations is challenging as maintenance staff are not equipped to operate the digital BMS system. Casa Adelante 127 residential Units, 9 stories, under construction. Developers: TNDC/CCDC, Architect: Mithun & YA Studio. Maceo May 105 residential units, in permitting. Chinatown Community Development Center, Swords to Plowshares. Balboa Upper Yard Family Apts 120 residential units, in design development. Developer Mission Housing Development & Related California. Hunters Point Shipyard Block 52 136 residential units total, Design Development. Developer McCormack, Baron, Salazar. Hunters Point Shipyard Block 54 136 residential units total, Design Development. Developer McCormack, Baron, Salazar. 681 Florida 136 residential units total, In Design Development. Developers: TNDC & MEDA Santana Row Lot 11 UC Davis Webster Hall Replacement American Geophysical Union Hormoz Janssens, Principal Almost all our projects are all -electric, I have only been using gas systems where required by the client. Electric is almost always less expensive or cost neutral. Very rarely is it more expensive. Often it is our value engineering option. Most project types work just fine. We are doing a 500,000 sf all electric office for Microsoft, with major cost savings using heat pumps vs a central plant. We do lots of detailed cost analysis with developers to find the most cost-effective solution. For example, at Bay Meadows our all electric design for 1 million sf of development was significantly less expensive than a traditional rooftop package unit + boiler + reheat system. ehdd. UC Santa Cruz Student Housing West 270 Brannan, San Francisco Chatam University Dining Commons Hormoz Janssens, Principal The space requirements are smaller for all -electric, instead of having two to three separate systems for space heating, cooling, and hot water, we can do it with a single heat pump system, that space can be used for other things or the building made smaller for more savings. Maintenance is less than most conventional systems because you have just one system. Maintenance is just like an air-conditioning system, it's the same thing in reverse, and you eliminate the boiler. A huge benefit for heat pumps is reducing water use. Using an air source heat pump for cooling rather than a cooling tower has large water savings. We've done several all electric commercial food service projects that have been very successful. The Chef's quite skeptical at the beginning, but now say they will never go back to cooking on gas. UC Santa Cruz Student Housing West UC Irvine Student Housing West, Developer ACC UC Riverside Dundee Residence Hall, Developer ACC David Phillips, Associate Vice President for Energy & Sustainabili UC Office of the President The University of California has committed to carbon neutrality by 2025. We are prioritizing all -electric new buildings (required starting June 2019), and then electrifying existing buildings & systems over time. Our studies show that all electric mechanical equipment capital costs are comparable for academic & lab buildings, and the costs are lower for residential buildings. Twenty year life cycle costs are comparable for Academic and labs buildings, and lower for residential buildings. UC has many all -electric housing projects, office buildings, and laboratories now in place and many more in design. UC's carbon neutrality strategies are pragmatic: don't allow growth to increase carbon emissions; and then transition existing buildings and systems off fossil fuels over time. Decarbonizing Your Campus thru Electrification, SCUP 2019 C''�T61 Exploratorium, San Francisco Packard Foundation, Los Altos Scott Shell, Principal r�Tr.� We have completed a dozen or so all electric buildings. 10-15 years ago it was not common in California, and we saw some cost premium on those early projects. In the last 5-7 years all -electric has become much more common on our projects which are primarily commercial and educational. It is now generally cost neutral or less expensive. There are more manufacturers providing equipment, and the subcontractors are more familiar with installing it. Last year we had an all -electric project go to bid and the total cost came back higher than expected. In an attempt to reduce cost, we asked the mechanical contactors to price a standard gas heating system instead. They came back with no cost savings between gas and all electric, so the client decided to stay with the preferred all -electric option. Marin Country Day School, Corte Madera di"T. Boulder Commons Lick Wilmerding High School, San Francisco Scott Shell, Principal "00 When the University of California, one of our largest clients, decided to prohibit gas in new projects that really got our attention. It now seems irresponsible to recommend gas to our clients who may then have to retrofit them before that equipment reaches the end of its life in order to meet their carbon goals or local mandates to decarbonize. We don't want to be saddling our clients with stranded assets. Last year I interviewed seven leading mechanical engineers that we work with asking if the building industry is ready to go all electric. They agreed that the vast majority of buildings can go all -electric, and the cost is competitive with a few exceptions. Most of our all electric projects also include PVs, it is LESS expensive for our clients to get their electricity from PV than from their utility. With a power purchase agreement there is no out of pocket cost. Some clients decided to fund the PVs themselves since it provides a favorable financial return. Ten years ago solar was seen as an expensive solution for projects with big budgets. It is amazing to see how quickly that has flipped. ehcW. Cascade Apartments, Seattle 4700 Brooklyn Ave NE, Seattle Shawn Oram, Principal ECOTOPE Ecotope has completed 26 central heat pump water heating projects since 2008, mostly 100-500 unit projects. Partial list: Mid Rise 1 50-400 dwelling units • Stream - 134 units - (2) JOT Colmac Air -Source HP in below -grade parking Sunset Electric - 92 units - Colmac in below -grade parking Stackhouse - 120 units - Colmac In underground parking deck • Augusta Apartments - 224 units - Colmac in below -grade parking • Batik Apartments - 195 units - Colmac in underground parking deck • Yesler 3 - 227 - Colmac in underground parking deck • Jackson Apartments - 526 units - Colmac in underground parking deck • Colina Apartments — 131 units, Sanden - Decentralized • The Vale Apartments - 134 units - Versati 2, Multi -Pass • Waterfront Place - 137/135 units - Versatl 2, Multi -Pass Hopeworks — 67 units, Sanden CO2 Stacks High Rise 1 200-450 dwelling units • 4700 Brooklyn - 284 units - Colmac with VRF Temp Maintenance • Cascade - 430 units - Colmac with VRF Temp Maintenance • 120045" -245 units • In Design Batik Apartments, Seattle Jackson Apartments, Seattle August Apartments, Seattle � F1' f 060 'd��. 1200 NE 45th, Seattle Coliseum Place, Oakland Altamira Family Apartments, Sonoma Peter Waller, Principal We have several current all -electric multi -family projects. In our experience it has been indispensable to have a knowledgeable energy/Title 24 consultant on the team to help guide both analysis and design. It is critical to share information about best practices and lessons learned. By sharing best practices we can reduce mistakes. We work with both non-profit and for -profit housing developers that own and operate lots of buildings. It is important to make sure everyone is aware of the potential challenges that come with new technology. The life span of the current generation of heat pump water heaters may be less than the traditional gas fired boilers, depending on operating conditions. We expect the life span will increase as the market becomes deeper and more sophisticated, but we try to be open about this reality with our clients. With that in mind provide access for maintenance and future replacement down the road. Valley Glen, Dixon Plaza Point, Arcata Sean Armstrong, Redwood Energy Redwood Energy Foremost Zero Net Energy Specialists in Multifamily housing All -electric construction consistently reduces construction costs and ongoing utility bills. It saves between $2,500 and $5,000 per residence for the developer to not plumb gas. When infrastructure and appliance costs are added up, a recent study done by Rocky Mountain Institute found a median increased cost of $8,800 more per house for gas infrastructure, piping, purchasing appliances and venting Only education is preventing developers from profiting from the technological innovations available in the all -electric domain. Developers have been choosing all electric construction because it cost less to build and that trend has been going on for 24 years now. New construction is easy technically and financially and because the construction cost savings justify going all -electric. Cloverdale, Corporation for Better Housing Colonial House Apartments, Oxnard Atascadero, Corporation for Better Housing Sean Armstrong, Redwood Energy Redwood Energy Foremost Zero Net Energy Specialists in Multifamily Housing New construction is easy technically and financially and because the construction cost savings justify going all -electric. Because an all -electric building can achieve higher mechanical system efficiency than a gas burning building, it is lower cost for developers building all -electric to comply with the Title 24 Energy Code. We documented this is our report A Zero Emissions All -Electric Multi -family Construction Guide, see the graphic on page 7. https://fossilfreebuildings.org/ElectricMFGuide.pdf 1 S? N Ird Can Inca The Tidelands Housing, San Francisco Peter Rumsey, Principal OrOINTENERGY N 0 1 There are great examples of all electric buildings for virtually every building type that are cost effective. It is very easy for our firm to design these systems, we are very familiar with them. For Multifamily projects we are seeing a lot of developers use electric heating with high levels of insulation in apartments that don't need cooling. All electric air-cooled VRF heat pumps are very common on multifamily projects up to ten stories where cooling is needed; this is very cost effective. Developers are using VRF systems on small to medium sized commercial buildings. Production home builders have been using central heat pump heating and cooling units for many years. And we are seeing a surge in the use of larger heat pumps for generating hot water systems. Central hot water systems can have a cost premium, but it is very small as a percentage of the building cost. ehdd. Pier 70, Building 12 The Exploratorium, San Francisco Peter Rumsey, Principal OrOIN i ENERGY Large 20 story multifamily high-rise require a water source heat pump and that equipment still has a cost premium. Cooking remains a hard sell in many cases, a lot of people are very skeptical of giving up gas. Technically this isn't a problem, the experts at the Food Service Technology Center in San Ramon say an electric fryer provides better and more even heat than gas. Induction ranges are excellent. The market for all electric buildings and heat pumps has been making significant inroads in California, and this had gotten the attention of manufacturers. General Contractors and mechanical subcontractors are getting more familiar with this approach as well. Title 24 used to discourage electric heating of all types and is now more neutral on the issue. I understand that future versions of title 24 are going to be more encouraging of some types of electric heating. Alexander Valley Medical Center Goldman School of Public Policy + Housing SMUD Office & Operations Building, Sacramento Ted Tiffany, Principal ►""'� Guttmann Blaevoet i aw. _i,. r We have designed quite a few all electric buildings. The Goldman School of Public Policy is as designed all -electric and construction cost compared favorably to gas. This also allowed for individually metered apartments so tenants paid their own utility bills. The UCOP did a robust cost analysis of various building types and in almost all cases it found lower life cycle costs with all -electric buildings. It is important to manage TOU rates. First cost savings are partly dependent on if you can eliminate the gas service, which in most cases you can; if you do this generally makes the construction cost less than mixed fuel buildings. https://www.ucop.edu/sustainability/ files/Carbon%20Neutral%2ONew 20BuiIding%20Cost%2OStudy%20FinalIReport. pdf 5108- Ted Tiffany, Principal Guttmann& ® Blaevoet For most building types and sizes, there is no technical reason preventing the industry from shifting to all -electric buildings. Albany High School Laboratories and Hospitals can be more of a challenge as all electric due to the high outside air loads, demands for sterilization, and high hot water loads. They are possible, but more challenging. Silver Oak Winery Sonoma Clean Power J. Craig Venter Institute Lab, San Diego SFO Consolidated Admin Facility Integrated Genomics Lab, LBNL Eric Solrain, Principal INTEGRAL GROUP Integral currently has dozens of all -electric buildings recently complete, in construction, and in design. There has been a big sea change in recent years towards all -electric. Around 50% of our work is currently electric. There is lot of momentum in Multi -family Residential and in Commercial projects moving to electric systems. Comparing the construction cost of all -electric to gas depends on what you are comparing it to. If comparing to a high-performance design such as LEED Gold then all -electric is cheaper. If comparing to moderate performance building then all -electric is cost neutral. If comparing to the most basic design, there may be a small cost premium. There are some significant code changes in California energy code in 2019 that will make all electric even more cost competitive, especially for multifamily. eh dd. 43S Indio, Sunnyvale Eric Solrain, Principal INTEGRAC'p* GFY0up All electric has several big advantages: • Electric equipment takes up significantly less space and that space can be used for other things. At 1700 Webster the gas option filled the roof with equipment, while the heat pump option had much less equipment so they were able to put a nice deck and pool on the roof. • Getting gas service to the equipment, and a flue out through the building can be challenging problems and cost money. Getting make- up air to gas boilers can be challenging. • For large multi -family projects heat -pump dryers avoid all the problems associate with venting. • There have been good advances in heat pump choices in recent years. Aermec and Climacool make excellent equipment, that can heat and cool simultaneously with robust controls. • There are huge climate benefits to shifting from gas to electric. London is completely redoing it's 10 year old decarbonization plan which was drafted when they had a dirty electric grid. Their grid is much cleaner now so they are quickly revising the plan to promote electrification. Edwina Benner, Sunnyvale Stoddard Housing, Napa Casa Adelante, San Francisco Nick Young In multifamily buildings with individual heating and hot water systems for each unit it's a no-brainer to go all -electric, from a cost, modeling, technology, and code compliance perspective. All -electric should be the standard design for these projects. For Multifamily buildings with central domestic hot water there are also excellent options using electric heat pumps. We are seeing these projects go with Sanden, Colmac, and Nyle heat pumps. A significant challenge is that Title 24 doesn't have a modeling pathway for central hot water systems. The CEC is working on fixing this, targeting the 2019 code cycle. Our all -electric multi -family projects include: Edwina Benner Plaza in Sunnyvale, 2437 Eagle Ave in Alameda, St Paul's Commons in Walnut Creek, Stoddard Housing in Napa, Casa Adelante in San Francisco, and Maceo May in San Francisco. - � s Agenda Item 8a Meeting Date: 02/18/2020 CITY BURLINGAME ,m �Hnr[o ./ur[ 6• BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting on February 3, 2020 STUDY SESSION a. DISCUSSION OF A POSSIBLE LOCAL MINIMUM WAGE ORDINANCE Mayor Beach thanked everyone for coming to the study session. She asked the Council if they had any questions for staff. Vice Mayor O'Brien Keighran asked what type of outreach the staff did for the businesses in Burlingame. City Manager Goldman stated that the Economic Development Specialist sent an email to those on the Economic Development Subcommittee agenda list and to the individuals that submitted their emails at the Burlingame Talks Shop event. Additionally, notice was put in the enews and on Nextdoor. She noted that she believed that Mayor Beach reached out to members of the business community. Vice Mayor O'Brien Keighran stated that Council received an email from Ken Putnam concerning the minimum wage discussion and asked if any other businesses had reached out to the City. City Manager Goldman stated that she wasn't aware of any other emails. Mayor Beach stated that she had reached out to several businesses in Burlingame and could share the list with her colleagues. Councilmember Colson asked if Mayor Beach had collected data from the businesses. Mayor Beach explained that her outreach included extensive conversations with the businesses and that she invited everyone to be a part of the study session. Councilmember Colson asked if the staff surveyed the local businesses. City Manager Goldman replied in the negative. Mayor Beach opened the study session up for public comment. Unite Here 2 representative Cynthia Gomez thanked the Council for having the study session and urged the Council to raise the minimum wage. She discussed related issues including irregular scheduling, unmanageable workloads, and limited sick days that Council could regulate. Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 Jose Esquiuel stated that he had worked at the Marriot for three years and had a second job at the Convention Center in San Francisco. He urged the Council to raise the minimum wage and asked them to look into regulating irregular work hours. Manuel Choy stated that he has worked for the Marriot for 22 years. He urged the Council to raise the minimum wage because the current rate is not enough to live on. Mike Dunham stated that he learned that a community can support a local minimum wage that is equal to 50% of the local median income. He noted that per his calculations, the City could support a $24 minimum wage, and therefore $15 was more than doable. Liz Scully stated that she was a childcare provider and that an increase in the minimum wage would negatively affect her childcare business. Elana Lieberman urged the Council to raise the minimum wage and stated that it was necessary to assist those facing rent increases. Cynthia Cornell urged the Council to increase the minimum wage. She stated that the increase was needed as a result of rental increases and the high cost of living. San Mateo County Central Labor Council representative Erin Chavez urged the Council to raise the minimum wage to $15 an hour by July 1, 2020, with annual CPI increases beginning in 2021. Additionally, she asked that the ordinance include strong enforcement and education outreach. San Mateo County Central Labor Council representative Julie Lims urged the Council to raise the minimum wage to $15 an hour by July 1, 2020, with annual CPI increases, strong enforcement language, strict penalties, and a robust public information campaign. Senior Community Health Planner Belen Seara stated that access to adequate income is one of the most important predicters of health. Ms. Seara encouraged the Council to increase the minimum wage. Laura Hinz voiced her surprise that anyone would pay under $15 an hour. She noted that she believed this was an ethical matter. Burlingame United Methodist Church Pastor Holly Hillman discussed the people that come to the church to avail themselves of supplemental food. She urged the Council to increase the minimum wage. Alice Larios voiced her support for increasing the minimum wage to $15. Kent Lauder discussed the importance of unions and urged the Council to increase the minimum wage. Mayor Beach closed public comments. 2 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 Councilmember Brownrigg stated that he understood the hardship on small businesses when the minimum wage is increased. However, he noted that he couldn't in good conscience leave the minimum wage where it is in Burlingame. He stated that the minimum wage is a way of ensuring people have livable wages. He explained that he believed there should be a transition period, and that the new minimum wage should start January 2021. Mayor Beach stated that she scheduled the study session because she thought it was an important conversation for the City to have. She discussed how the City has been a leader in terms of creating market rate and affordable housing. She noted that while creating housing is an important piece of the puzzle, there is also a need to pay individuals livable wages. Mayor Beach acknowledged that it is hard to run a business in Burlingame, especially restaurants. However, she noted that it is even harder to be a low wage worker. She stated that this issue came to her attention after studying the school district demographics. She explained that 12.3% of Burlingame school students are on free or reduced lunch. To qualify for free lunch, a family of four is earning no more than $33,475 a year; for a reduced lunch, the family of four is earning no more than $47,638. Mayor Beach stated that a few years ago, she spoke with an individual in Burlingame that was working for a major national company and was earning $13 an hour. She stated that the individual told her that he hoped he could get a transfer to the company's San Francisco Airport location because he would earn $17.66 an hour there. Mayor Beach discussed the outreach that she conducted with coffee shops, restaurants, and retailers in Burlingame. She stated that many of them are already paying $15 an hour. She noted that nearly 60% of the County is on an accelerated path to $15 an hour. She explained that San Mateo hired an expert from the Northern California Small Business Development Center to assist restaurants in managing the minimum wage increase. She stated that she would like Burlingame to do something similar. Councilmember Ortiz stated that he was in favor of studying this issue further. He noted that he did believe that increasing the minimum wage in one fell swoop would be difficult for a lot of businesses. He suggested phasing in the increase so that businesses could adjust to the new reality. He asked that staff review potential exclusions for family members and solutions for sales positions that are commission -based. Vice Mayor O'Brien Keighran discussed an article that she read in the Mercury that stated that when Oakland raised their minimum wage, the majority of issues were in the childcare industry. She explained the article stated that low income individuals were unable to afford childcare as a result of the minimum wage increase. She asked for data on the childcare industry. Vice Mayor O'Brien Keighran stated that she talked with the restaurants in Burlingame and overall they were okay with the increase but wanted a transition period. She noted that they did say that the increases would be passed along to the customers. She asked that staff provide information about whether other cities with $15 an hour have had issues with businesses leaving and whether staff has been made part-time. 3 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 Vice Mayor O'Brien Keighran stated that staff would need to conduct extensive public education. She asked if the City would be implementing a penalty on businesses that don't increase their wages within a specified time period. City Attorney Kane stated that this is a policy decision for Council. City Manager Goldman noted that Council would need to determine whether enforcement was the responsibility of staff or whether the City would hire outside management. Vice Mayor O'Brien Keighran asked if the cities that implemented their own minimum wage laws incorporated any exemptions for small businesses. City Manager Goldman stated that some of the cities had transition periods that included different acceleration paths to $15 an hour for nonprofit versus for -profit businesses. Councilmember Colson stated that if you looked at the Economic Policy Institute's family budget calculator, to live in San Mateo County requires earning $13,024 a month. She noted that if you put that into an hourly rate, it's almost $80 an hour. She stated that small businesses would bear the brunt of increasing the minimum wage. Councilmember Colson talked about enforcement and the amount of staff time it would take. She asked that staff review the possibility of aiding childcare facilities. She noted that the staff report discussed how an increasing minimum wage would increase the costs of the recreation programs. She explained that many families used the recreation programs for daycare. Therefore, she asked that staff not increase the costs and instead increase the General Fund support for these programs. Councilmember Brownrigg asked staff to send Council information about how San Mateo enacted their minimum wage. He noted that the State would be increasing minimum wage to $15 an hour on January 1, 2022, for large employers. Therefore, he stated that Burlingame should enact their increase prior to the State's for it to be effective. Mayor Beach stated that she agreed with Councilmember Brownrigg about staying ahead of the State. City Manager Goldman stated that Council expressed an interest in following the San Mateo model of escalating to $15 minimum wage with annual increase of CPI at no limit. She noted that other jurisdictions have limited the CPI increase to 3% or 3.5%. She stated that Council also expressed an interest in contracting out enforcement. Mayor Beach discussed Redwood City's ordinance and asked that staff review it. City Manager Goldman replied in the affirmative. Councilmember Colson asked that staff review potential exemptions for family members. City Manager Goldman replied in the affirmative. 4 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 1. CALL TO ORDER A duly noticed meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers at 7:12 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Sandra Lang. 3. ROLL CALL MEMBERS PRESENT: Beach, Brownrigg, Colson, O'Brien Keighran, Ortiz MEMBERS ABSENT: None 4. REPORT OUT FROM CLOSED SESSION There was no closed session. 5. UPCOMING EVENTS Mayor Beach reviewed the upcoming events taking place in the city. 6. PRESENTATIONS a. AYSO TEAMS RECOGNITION Mayor Beach stated that any child that wants to play soccer between the ages of 3 and 18 can be a part of AYSO. She noted that in Burlingame, the league is 100% volunteer run. AYSO Commissioner Jackie Haggerty recognized the U14 girl strikers. She stated that this team won the Burlingame Cup, and then qualified for the Area Tournament and Section Tournament. She noted that the Section Tournament included teams from Alaska and Nevada. She thanked the players and their parents for their hard work this past season. Next, Ms. Haggerty recognized the U12 "Spicy Blueberries" girls team. She stated that this team won the Burlingame Cup, Area Tournament, and the Section Tournament. She noted that in March, they will go to Arizona to continue their tournament play. She thanked the players and their parents for their hard work this past season. Ms. Haggerty thanked the City, Parks and Recreation Department, and the AYSO volunteers for their support this past year. Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 Councilmember Colson thanked Coach Ardito for volunteering at AYSO and working as a Parks and Recreation Commissioner. Councilmember Ortiz discussed his time coaching at AYSO and congratulated the teams on their wins! 7. PUBLIC COMMENT There were no public comments. 8. CONSENT CALENDAR Mayor Beach asked the Councilmembers and the public if they wished to remove any item from the Consent Calendar. Vice Mayor O'Brien Keighran pulled item 8g and Councilmember Brownrigg pulled item 8d. Councilmember Brownrigg made a motion to approve 8a, 8b, 8c, 8e, 8f and 8h; seconded by Councilmember Ortiz. The motion passed unanimously by voice vote, 5-0. a. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JANUARY 21, 2020 City Clerk Hassel -Shearer requested Council approve of the City Council Meeting Minutes for January 21, 2020. b. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JANUARY 25, 2020 City Clerk Hassel -Shearer requested Council approve of the City Council Meeting Minutes for January 25, 2020. c. ADOPTION OF A RESOLUTION SUSPENDING CUP TIMELINES FOR 778 BURLWAY DURING EVALUATION OF AN ALTERNATIVE DEVELOPMENT PLAN CDD Gardiner requested Council adopt Resolution Number 008-2020. d. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ICF IN THE AMOUNT OF $124,998.60 TO PERFORM ENVIRONMENTAL REVIEW SERVICES RELATED TO THE PROPOSED DEVELOPMENT OF A NEW SEVEN -STORY MIXED -USE BUILDING 1766 EL CAMINO REAL Councilmember Brownrigg stated the project at 1766 El Camino Real would be four stories of office space and two stories of residential. He explained that he asked the developer about the ratio and was informed that this ratio was more financially beneficial. 6 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 Councilmember Brownrigg explained that the City was currently undertaking a review of its commercial impact fees with 21 Elements. He voiced his support for this review and stated that he wanted to see the ratio flip for developers so that it was more attractive to build residential versus commercial. Mayor Beach opened the item up for public comment. No one spoke. Vice Mayor O'Brien Keighran made a motion to adopt Resolution Number 009-2020; seconded by Councilmember Colson. The motion passed unanimously by voice vote, 5-0. e. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH ECS IMAGING, INC. FOR A THREE YEAR EXTENSION City Clerk Hassel -Shearer requested Council adopt Resolution Number 010-2020. f. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH BAY AREA GEOTECHNICAL GROUP FOR GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE CONSTRUCTION OF THE COMMUNITY CENTER FOR $327,250, CITY PROJECT NUMBER 83240 Parks and Recreation Director Glomstad requested Council adopt Resolution Number 011-2020. g. ADOPTION OF A RESOLUTION APPROVING THE PROCUREMENT OF THE FY 2019/20 VEHICLES AND EQUIPMENT FOR THE CITY'S FLEET SYSTEM IN THE AMOUNT OF $163,189 Vice Mayor O'Brien Keighran asked what the City's criteria was for determining that a vehicle had reached the end of its useful life. DPW Murtuza stated that it varies across the different departments. He noted that for Police it is 80,000 miles, and for Public Works it is about ten years. Councilmember Colson noted that two of the vehicles being purchased were hybrids. She thanked staff for considering EV options. Councilmember Brownrigg asked that staff consider utilizing www.driveevfleets.org in the future when purchasing electric vehicles. He explained that it was a resource offered by the Climate Mayors' group. Mayor Beach opened the item up for public comment. No one spoke. Councilmember Colson made a motion to adopt Resolution Number 012-2020; seconded by Councilmember Ortiz. The motion passed unanimously by voice vote, 5-0. 7 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 h. ADOPTION OF A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS FOR THE PRELIMINARY ENGINEERING DESIGN OF THE WASTEWATER TREATMENT FACILITY DIGESTER EQUIPMENT BUILDING AND DIGESTER NUMBER 2 IN THE AMOUNT OF $135,895 DPW Murtuza requested Council adopt Resolution Number 013-2020. 9. PUBLIC HEARINGS a. PUBLIC HEARING TO CONSIDER INTRODUCTION OF AN ORDINANCE REZONING PROPERTY FROM C-1 TO R-4 AND CONSIDERATION OF A GENERAL PLAN AMENDMENT TO DESIGNATE PROPERTY FROM SHOPPING AND COMMERCIAL TO HIGH DESNITY RESIDENTIAL; A MITIGATED NEGATIVE DECLARATION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA); DESIGN REVIEW; CONDITIONAL USE PERMIT; AND DENSITY BONUS (WITH REQUEST FOR WAIVER FROM R-4 FRONT/REAR SETBACKS) FOR A NEW SIX - STORY, 150-UNIT RESIDENTIAL APARTMENT DEVELOPMENT LOCATED AT 1095 ROLLINS ROAD (FATTORIA E MARE SITE) Mayor Beach asked her colleagues about any ex-parte communications they had on the 1095 Rollins Road project. Vice Mayor O'Brien Keighran and Mayor Beach stated that they spoke with the developers. Councilmember Colson noted that she spoke with the development team and some of the neighbors. CDD Gardiner reviewed the proposed project. He stated that the application was to construct a 150-unit apartment development at 1095 Rollins Road. Ten percent of the units (15 units) would be offered at below market rate to moderate income households for 30 years (this number was later corrected to SS years). He explained that because the project included 10% below market rate units, the development was entitled to a density bonus. The State's density bonus entitled the project to a reduction in parking requirement, as well as one concession and a waiver to the development standards. He stated that the project was utilizing the concession for relief of the parking standards by proposing the use of required parking in the form of stackers and tandem spaces. Additionally, the project was requesting a waiver to the development standards for lot coverage. CDD Gardiner stated that the project proposes merging two parcels. He explained that the two existing parcels are currently zoned C-1, with a prior General Plan designation of Shopping and Commercial. Therefore, the application includes a request for a General Plan Amendment and rezoning to change the site to a high -density residential land use designation with R-4 zoning. He noted that pursuant to R-4 zoning, the project is requesting variances to the required front and rear setbacks. CDD Gardiner explained that the application was submitted prior to the City updating the General Plan. He stated that the application is requesting a designation to the prior high -density land use in the previous General Plan. He noted that these are the same land use and zoning designations as the North Park Apartments and Summerhill's Anson project. Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 CDD Gardiner stated that environmental review was conducted on the project pursuant to CEQA. The review was an initial study and mitigated negative declaration. He stated that it was determined that any potential environmental impacts could be mitigated so that they would not be significant. Councilmember Ortiz asked if the below market rate units would be spread across the different sized units. CDD Gardiner replied that the City has a provision that requires the units need to be representative of the total mix of the building. Councilmember Ortiz asked about visitor parking. CDD Gardiner replied that the applicant has a solution to this issue and that it was part of their presentation. Councilmember Colson stated that the below market rate units would be in place for 30 years. CDD Gardiner replied in the affirmative. Councilmember Colson stated that she has heard that there is an indication that ABAG won't be giving cities RHNA credit for below market rate units that are for less than 55 years. She stated that would like the applicant to explain their decision to maintain the below market rate units for 30 years and not 55 year. Vice Mayor O'Brien Keighran asked if the Summerhill project was included in the traffic study. CDD Gardiner replied in the affirmative. Councilmember Brownrigg concurred with Councilmember Colson that the units should be kept affordable for 55 years, not 30 years. City Attorney Kane noted that the ordinance as drafted has a non -substantive error that would be corrected prior to being brought back for adoption. She explained that the proposed ordinance stated that if adopted, it would be effective 60 days after passage, but it was really 30 days after. Mayor Beach stated that the below market rate units would be for moderate income. She asked if this was 120% AMI and what the corresponding dollar amount was. CDD Gardiner stated that moderate is 80% to 120% AMI and that he would have to review the numbers. City Attorney noted that the report does include a condition of 10% affordable units for 55 years. Therefore, she stated that she believed the 30 years was just an error. Mayor Beach asked the City Clerk to read the title of the proposed ordinance. City Clerk Hassel -Shearer read the title. Vice Mayor O'Brien Keighran made a motion to waive further reading and introduce the proposed ordinance; seconded by Councilmember Brownrigg. The motion passed unanimously by voice vote, 5-0. Mayor Beach opened the public hearing. 9 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 Hanover Company representative Scott Youdall stated that it is his understanding that the below market rate units would be for 55 years. Mr. Youdall stated that the project consists of 150-residential units with the following breakdown: • 35 studios • 74 one bedrooms • 38 two bedrooms • 3 three bedrooms He noted that there will be 15 below market rate units. He stated that there will be 195 parking spaces; 175 will be in stackers, 14 will be standard, and six will be tandem. BDE Architecture's Johnathan Ennis displayed a site plan for the project. He stated that in the front of the building, there are stoop units that activate the ground floor and allow for pedestrians to not be faced with a parking garage. He showed the different levels of the project. Mr. Ennis discussed the materials that would be used on the outside of the building including a smooth cement plaster, panelized fiber cement, wood panels, and stone veneer at the base of the building. He noted that there are large light -giving vinyl windows and custom railings. He discussed the street trees along the building. Mr. Ennis displayed the landscape plan for the project and the fire department pull -in area. He depicted the various outdoor areas that would be open to the residents of the building including grills, firepits, and tv seating areas. Mr. Youdall discussed Council's question about guest parking. He noted that under the City's municipal code, there is no requirement for guest parking. He stated that the project includes 195 spaces, which is 45 more spaces than units. He stated that they can create guest parking spaces in any of the unassigned spaces within the building. He explained how this would be utilized with the stackers. Vice Mayor O'Brien Keighran stated that the project includes a truck/moving van location to the side of the complex. She asked where UPS, Amazon, and other delivery services would park. Mr. Youdall stated that they had created a white loading zone for deliveries in the front of the complex by the package room. Vice Mayor O'Brien Keighran asked if there is a backup generator for the parking garage. Mr. Youdall replied in the affirmative. He stated that there are several redundancies in CityLift (the company making the stackers) that will ensure access. Councilmember Brownrigg asked if Mr. Youdall had determined a street tree for the project. Mr. Youdall stated that he worked with the City Arborist and determined that they would use a Sycamore species that would mirror the Summerhill project. 10 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 Vice Mayor O'Brien Keighran asked if they had brought samples of the materials that would be used on the building. Mr. Ennis went through the different types of materials that would be used on the outside of the building. He noted that fiber cement material lasts approximately 30 years and is very durable. Mr. Youdall showed pictures of the projects that they had completed in Oakland: Hanover Broadway and Hanover Northgate. Councilmember Brownrigg asked about the traffic impact of the project. CDD Gardiner stated that the traffic study was done by W-Trans, but Andrew Metzger from Circlepoint, the City's environmental consultant for the project, could address the Council's questions. Mr. Metzger stated that when conducting a traffic study, they review the trip generation that the proposed project would create against the trips generated from the current use. Additionally, they review consistency with transportation plans and level of service impacts at nearby intersections, provide a vehicle miles traveled analysis, and review potential traffic hazards as a result of a project's design features. Councilmember Brownrigg stated that a few Planning Commissioners and residents believe that this neighborhood is already dealing with traffic issues and that this project would only make it worse. Mr. Metzger stated that they reviewed the estimated number of current trips for the parcel's use (restaurant) versus the estimated number of trips caused by the project. He explained that they found the numbers comparable. He stated that in fact the residential use was estimated to create fewer daily trips. Councilmember Brownrigg asked if the traffic assumptions were made with the Summerhill project included. Mr. Metzger replied in the affirmative. Vice Mayor O'Brien Keighran stated that restaurant traffic usually occurs within a three-hour period whereas residential traffic could vary throughout the day. Mr. Metzger replied in the affirmative and noted that they focused on traffic during peak hours. Vice Mayor O'Brien Keighran asked if grade separation would alleviate traffic. Mr. Metzger replied in the affirmative. Mayor Beach stated that the Council is hopeful that grade separation will improve traffic flow. She asked if the traffic study took into consideration the re -opening of the Broadway Caltrain station. Mr. Metzger replied in the affirmative. Mayor Beach asked about who the development was being geared towards. She asked if the development was being marketed towards individuals who utilize public transportation versus owning a car. Mr. Youdall stated that the developers were attracted to the site because of its proximity to the Caltrain station. He noted that the two projects in Oakland are located a seven to ten-minute walk to the 19th Street BART station. He added that the residents leasing in Oakland are coming without a car. He stated that he doesn't see multiple 11 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 car ownership in this development. He discussed the requirements under the State's density bonus for parking spaces. Mr. Youdall stated that the project meets the parking requirement under the State Density Bonus. He explained that this is one space per studios and two spaces per two bedrooms. CDD Gardiner stated that the State's density bonus parking ratios are less than the Citywide parking standard but greater than the City's transit -oriented parking standard, which applies to downtown Burlingame and North Rollins mixed use. Councilmember Colson asked if the development would include green infrastructure. Mr. Youdall replied in the affirmative. He explained that the developers are aiming for a high silver greenpoint certification. He discussed the appliances, finishes, location, and EV chargers that are helping them reach this goal. Vice Mayor O'Brien Keighran asked if the EV chargers are incorporated into the parking stackers. Mr. Youdall replied in the affirmative. Vice Mayor O'Brien Keighran asked if the developer sees an increase in electric vehicles, could they add chargers. Mr. Youdall stated that they are pre -wiring to allow for future chargers. Councilmember Colson asked about the history of the original project and where it was scaled down. Mr. Youdall stated that R-4 zoning allows 35 feet by right and 75 feet with a conditional use permit. He explained that by the time they went to Planning Commission, it had already been scaled down. He stated through feedback they ended up with six stories, with five -story elements at the edges to break down the massing and articulation of the building. A resident on Toyon Drive discussed the traffic that already existed in this neighborhood and the amount of street parking. She stated that it would only increase as a result of the Summerhill project and this proposed project. Additionally, she noted that she had not been noticed about this proposed project. Mayor Beach discussed the extensive public outreach that was done to update the General Plan. She stated that the plan accommodated significant housing growth particularly around public transportation. She asked about the noticing requirement for specific projects. CDD Gardiner stated that for larger projects, the notification requirement is 500 feet. A resident from Winchester Drive discussed her discontent with the project and discussed the increase in traffic the project would cause. Burlingame resident Andrew Malarky questioned the noticing requirement for projects of this size. He discussed the traffic issues that already exist in the neighborhood. Mayor Beach closed the public hearing. 12 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 Councilmember Ortiz stated that the Council has committed to creating housing in Burlingame while also protecting neighborhoods. He noted that the proposed location is close to the freeway and public transportation, and there are no single family houses in the area. He stated that anywhere the City adds housing, there will be an impact. Therefore, while he sees an impact, he believes this is the kind of impact the City needs to live with in order to add housing. Vice Mayor O'Brien Keighran stated that over the past three years, the community has discussed affordability and housing. She noted that the State is pressuring cities to add housing. Therefore, unless the City proves it is providing housing, it will be hard to make arguments against the State forcing the City's hand. She stated that she understood the residents' concerns, but it is important that the City maintains control over how and where housing is added. Councilmember Brownrigg voiced concern for the residents that didn't feel they knew of the development. He discussed the Council's sensitivity to maintaining single-family home neighborhoods. He explained that the Council worked with Summerhill to phase down the size of the Anson project along the edges of neighborhoods. Councilmember Brownrigg stated that the area of the project is an impacted area for traffic. He explained that the Council recently reviewed the traffic in Lyon Hoag and suggested that this neighborhood be next. He added that the neighborhood could get in contact with the City about the parking permit program. Councilmember Brownrigg stated he liked the 22-foot setback from the street and thought the street trees would soften the building. Councilmember Colson stated that this type of housing would allow for the younger generations to move back to Burlingame. She stated that the younger generations aren't using cars and want to live closer to where they work. Councilmember Colson stated that this project is an innovative solution to an odd site. She noted that the developers had done a great job with the amenities and design. Councilmember Colson discussed the Governor's initiative to add 3.5 million homes to California, a 20% increase in housing. She explained that Burlingame has about 12,000 units of housing; a 20% increase would be 2,500 units. She noted that the development will assist the City in reaching its RHNA number. Councilmember Colson discussed State legislation to create housing and how local control would be lost. She noted that the State is considering holding back transit funds from jurisdictions that don't add housing. Mayor Beach stated that the Council is trying to thoughtfully add housing. She explained that she believed the project was attractive. She also discussed how people are moving towards a carless life and stated that the data shows that many people want to live near transit so that they don't have to have a car. 13 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 Councilmember Brownrigg made a motion to adopt the CEQA Resolution Number 015-2020; seconded by Councilmember Ortiz. The motion passed unanimously by voice vote, 5-0. Councilmember Colson made a motion to adopt Resolution Number 014-2020 and Resolution Number 016- 2020; seconded by Vice Mayor O'Brien Keighran. The motion passed unanimously by voice vote, 5-0. Mayor Beach directed staff to bring back the ordinance for adoption and asked the City Clerk to publish notice. Councilmember Brownrigg stated that he believed the public noticing requirement for large projects should be extended to 1000 feet. Councilmember Colson asked that staff announce major projects in the e-newsletter. Mayor Beach stated that the City Manager is working on an initiative to provide more information on the main page of the City's website. 10. STAFF REPORTS a. CONSIDERATIONOF A COUNCIL POLICY GOVERNING USE OF ELECTRONIC DEVICES DURING PUBLIC MEETINGS City Attorney Kane stated that recently, a Commissioner asked staff if she could access her agenda packet from her tablet rather than having a printed copy. She explained that the City doesn't currently have a policy regarding the use of electronic devices by decisionmakers (Council and Commissions) during public meetings. City Attorney Kane stated that the key issue is that the public's business needs to happen in the public. Therefore, the concern is that if during a public meeting a decisionmaker is reviewing something on their electronic device that influences their decision, the public has a right to know what they were reviewing. City Attorney Kane stated that the policy states that the use of personal electronic devices is allowed, but if the decisionmakers receive or review information outside the agenda packet during the meeting, it must be disclosed and entered into the public record. City Attorney Kane stated that the Council could consider having the City purchase electronic devices, such as a tablet, for the Council and Commissioners. She explained that several cities do this and load the agenda packets onto the devices. She noted that by utilizing a government issued device, the City would be able to track what was accessed during the meeting. Additionally, she stated that it would avoid the situation where a decisionmaker has to grant access to their personal device. 14 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 Councilmember Colson discussed her usage of electronic devices at various meetings. She noted that for traveling, she likes to access her agenda packet via her tablet but prefers the hard copy. She added that during meetings, she uses her device to do some quick calculations. City Attorney Kane explained that in the situation where the Councilmember is utilizing their phone during a meeting to do calculations, the Councilmember could state on the record that they are calculating the number. This would allow the public to know what is being done. Vice Mayor O'Brien Keighran stated that she liked to utilize the hard copy. She noted that this idea was previously discussed under Mayor Nagel. She stated that she was open to the discussion of government - issued tablets being given to the Council and Commissions. She noted that she thinks that the usage of a device on the dais creates a perception that the Council is not paying attention. Mayor Beach discussed her tablet that she utilizes to write notes. She noted that previously she had used legal pads. She asked if this would be a concern. Vice Mayor O'Brien Keighran stated that she doesn't have an issue with that as Mayor Beach isn't utilizing the search engine. Councilmember Ortiz stated that he has used his personal device to do calculations and review maps. He noted that during the public hearing, he looked up the different AMI levels. He stated that for him it is valuable to utilize electronic devices. He noted his support for City -issued devices. Councilmember Brownrigg stated that he utilizes electronic devices at meetings in the same fashion as his colleagues for calculations, looking up a website address, and reviewing maps. He noted that for SBWMA, he accesses his agenda packet via his tablet. Mayor Beach discussed the perception issue. She noted that the public may think that they are receiving texts or emails during the meeting that influence their decision. City Attorney Kane agreed with Mayor Beach. She noted that she drafted the policy to specify that the decisionmakers need to disclose information that is relevant to the agenda item. Therefore, this wouldn't include when your child texts you a question during the meeting and other such situations. Councilmember Ortiz asked if the appearance issue would be answered by having a dedicated City -issued device. City Attorney Kane stated that it would answer the perception issue, and all searches during the meeting would be logged for public transparency. Councilmember Colson asked if the Council could get the hard copy and the device. City Attorney Kane replied in the affirmative. Mayor Beach opened the item up for public comment. No one spoke. 15 Burlingame City Council February 3, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/18/2020 Councilmember Colson made a motion to adopt Resolution Number 017-2020 and to explore the cost of obtaining electronic devices for Council and Commissions; seconded by Councilmember Ortiz. The motion passed unanimously by voice vote, 5-0. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCMENTS a. COUNCILMEMBER COLSON'S COMMITTEE REPORT 12. FUTURE AGENDA ITEMS Councilmember Brownrigg asked to agendize a discussion of San Mateo's Peninsula Interchange project. City Manager Goldman noted that San Mateo would be coming to Council to present the project in the near future. 13. ACKNOWLEDGEMENTS The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Safety & Parking Commission, Beautification Commission, Parks and Recreation Commission, and Library Board of Trustees are available online at www.burlin ag me.org. 14. ADJOURNMENT Mayor Beach adjourned meeting at 9:32 p.m. Respectfully submitted, Meaghan Hassel -Shearer City Clerk 16 Burlingame City Council February 3, 2020 Unapproved Minutes BURUNGAMIE AGENDA NO: 8b STAFF REPORT fto MEETING DATE: February 18, 2020 To: Honorable Mayor and City Council Date: February 18, 2020 From: Meaghan Hassel -Shearer, City Clerk — (650) 558-7203 Subject: Adoption of a Resolution Recognizing the Importance of the 2020 Census and Encouraging Residents of the County of San Mateo to Promote and Complete the Census to Ensure a Fair, Accurate, and Complete Count RECOMMENDATION Staff recommends that the City Council adopt a resolution recognizing the importance of the 2020 Census and encouraging residents of the County of San Mateo to promote and complete the census to ensure a fair, accurate, and complete count. BACKGROUND Mayor Beach recently received a request from San Mateo County Supervisor Canepa asking if the City would issue a resolution declaring the importance of the census. Supervisor Canepa explained that, "the census determines how the Federal government distributes nearly $700 billion a year to states and counties. It is estimated that each resident who is not counted can be a loss of up to $10,000 to the County. A 1 percent undercount, for instance, could cost San Mateo County residents up to $75 million annually that funds critical services. Over 10 years, this could cost the County up to $750 million." DISCUSSION After receiving this request, staff reviewed the Census 2020 website: www.2020census.gov. Staff learned that beginning in mid -March, households will begin receiving official Census Bureau mail with detailed information on how to respond to the 2020 Census. By April 1, 2020, every home will receive an invitation to participate in the 2020 Census. The public has three options for responding: 1. Online 2. By phone 3. By mail Staff recommends that the City Council adopt the attached to promote the 2020 Census and to encourage the public to take part in the census. 1 2020 Census Resolution February 18, 2020 FISCAL IMPACT There is no fiscal impact Exhibit: Resolution RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME RECOGNIZING THE IMPORTANCE OF THE 2020 CENSUS AND ENCOURAGING RESIDENTS OF THE COUNTY OF SAN MATEO TO PROMOTE AND COMPLETE THE CENSUS TO ENSURE A FAIR, ACCURATE, AND COMPLETE COUNT WHEREAS, pursuant to the United States Constitution, every ten years, the Federal government is required to count all residents in the United States, citizens and noncitizens, through a national census; and WHERAS, the next national census, scheduled to begin in April 2020, is central to our democracy; and WHEREAS, a primary and perpetual challenge facing the United States Census Bureau is the undercount of certain population groups; and WHEREAS, California has a large percentage of individuals that are considered traditionally hard to count; and WHEREAS, there are over 100 languages spoken in the County; and WHEREAS, 34.8 percent of residents in the County are foreign born; and WHEREAS, the data collected by the decennial census determines the number of seats each State has in the United States House of Representatives and is used to distribute billions of dollars in Federal funds to state and local governments; and WHEREAS, the data is also used in the redistricting of state legislatures, county boards of supervisors, and city councils; and WHEREAS, California receives nearly $77,000,000,000 in Federal funding that is allocated, in part, based on census data; and WHEREAS, the United States Census is facing several challenges with Census 2020, including a constrained fiscal environment, rapidly changing use of technology, declining response rates, and an increasingly diverse and mobile population; thus, support from partners and stakeholders is critical; and WHEREAS, a complete and accurate count of California's population is essential; and WHEREAS, the decennial census is a massive undertaking that requires cross -sector collaboration and partnership in order to achieve a complete and accurate count; and WHEREAS, California's leaders have dedicated a historic amount of funding and resources to ensure every Californian is counted only once, and in the right place; and WHEREAS, this includes coordination between tribal, city, county, and state governments, community -based organizations, education, and many more; and WHEREAS, the County received $228,000 from the State for use in Census 2020 efforts and outreach; and WHEREAS, the County is committed to ensuring a complete and accurate count by partnering with other local governments, the State, businesses, schools, and community organizations; and WHEREAS, the County has committed resources toward a robust outreach and communication strategies, focusing on reaching the hardest -to -count individuals. NOW, THEREFORE, BE IT RESOLVED: The City Council recognizes the importance of the 2020 Census and encourages residents of the County of San Mateo to promote and complete the census to ensure a fair, accurate, and complete count. Emily Beach, Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 18th day of February 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk #IWIN4G STAFF � K` REPORT 9pawwitD � I &TORIA To: Honorable Mayor and City Council Date: February 18, 2020 AGENDA NO: 8c MEETING DATE: February18, 2020 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Adoption of Resolutions Awarding a Construction Contract to Ranger Pipelines, Inc. for the FY 2019-20 Citywide Sewer Improvements Project in the Amount of $1,086,420 and Approving a Professional Services Agreement with Bellecci & Associates for Construction Management Services in the Amount of $150,121 RECOMMENDATION Staff recommends that the City Council adopt the attached resolutions as follows: (1) Award a construction contract with Ranger Pipelines, Inc. for the FY 2019-20 Citywide Sewer Improvements along Vancouver Avenue, Broadway, Rollins Road, El Camino Real, and easements of La Mesa Drive, Alturas Drive, and Los Montes Drive, City Project No. 85570, in the amount of $1,086,420, and authorize the City Manager to execute the contract; and (2) Approve a professional services agreement with Bellecci & Associates in the amount of $150,121 for construction management services related to the project, and authorize the City Manager to execute the same. BACKGROUND The majority of the sewer system infrastructure in the areas mentioned above was originally constructed between 1906 and 1946, and is deteriorated. The identified sewer system has served beyond its useful life as the pipes and manholes have been experiencing inflow and infiltration problems due to structural failures. Although the sewer pipes identified on El Camino Real were constructed more recently, in 1979, constant maintenance needs caused by poor flow conditions have made replacement necessary. These problems are further exacerbated during the rainy season. Therefore, the sanitary sewer system is in need of upgrades. DISCUSSION The project consists of constructing approximately 2,100 feet of a combination of new 6-inch and 8-inch sanitary sewer pipe system throughout various neighborhoods using open cut, pipe bursting, and pipe -reaming methods in the public right-of-way and along easement areas. Additionally, point repairs are proposed at eight locations on the existing 6-inch and 8-inch 1 Resolution Awarding Construction Contract and Approving Professional Services February 18, 2020 Agreement for FY 2019-20 Citywide Sewer Improvements, City Project No. 85570 sanitary sewer pipe system using the open cut technique within easement areas and the public right-of-way. The work also includes decommissioning and abandoning approximately 600 linear feet of existing 8-inch sanitary sewer pipe in the public right-of-way. Other related work includes installation and replacement of nine manholes, 37 cleanouts and laterals by pipe bursting or open cut, rehabilitation of six manholes, abandonment of four manholes, temporary bypass pumping, connection of laterals, replacement of traffic detector loops, and other related miscellaneous work. Construction Contract The project was advertised for bids on December 17, 2019, and the sealed bids were opened on January 23, 2020. The City received seven bid proposals, with base bids ranging from $1,086,420 to $1,289,467. Ranger Pipelines, Inc. is the lowest responsible bidder with its base bid amount of $1,086,420, which is approximately 15 percent below the engineer's estimate of $1,276,512. Staff has reviewed the contractor's proposal, and the contractor has met all the project requirements. The contractor has a track record of successfully performing similar work for the City of Burlingame in the past and for neighboring public agencies. Professional Services Agreement Bellecci & Associates was selected through a Request for Proposals (RFP) process as the most qualified firm to provide construction management services based on their experience with and knowledge of construction methods; construction within narrow easements; and having successfully completed similar projects, including Phases 2, 3, and 4 of the Easton Addition project. Staff has negotiated the following scope of professional services with Bellecci & Associates for construction management and inspection services in the amount of $150,121: • Review, process, and approve pre -construction project drawings and submittals; • Attend and manage pre -construction meetings between the City and Contractor; • Review and advise the City on the Contractor's overall and weekly construction schedule; • Perform daily construction inspection and provide construction management services for 60 construction working days; • Prepare daily written construction reports and photographic records of the project; • Attend weekly construction progress meetings, perform necessary field engineering work, and perform independent quality assurance assessments; • Perform project close out inspections and develop final punch list; • Perform coordination of the submittal review and approvals with the design engineer; • Review and respond to requests for information, requests for contract change orders, and process construction progress payments; • Negotiate claims, liquidated damages, and final payment; and • Prepare final project recording drawings. The professional services fee represents approximately 12% of the estimated construction cost. The fee amount is consistent with industry standards for construction management and inspection services based on the scope and complexity of the project involving various methods of pipeline 2 Resolution Awarding Construction Contract and Approving Professional Services February 18, 2020 Agreement for FY 2019-20 Citywide Sewer Improvements, City Project No. 85570 installation. The project construction is anticipated to begin in March 2020 and is expected to be completed by July 2020 barring any construction delays. FISCAL IMPACT Estimated Project Expenditures The following are the estimated project construction expenditures: Construction Contract $1,086,420 Construction Management and Inspection $150,121 Engineering & Design Support during Construction $57,175 Construction Contingencies 15% $194,057 Contract Administration $62,227 Total: $1,550, 000 Funding Availability There are adequate funds available in the Sewer Capital Improvement Program to complete the project. Exhibits: • Resolution Awarding Construction Contract • Resolution Approving Professional Services Agreement • Bid Summary • Construction Contract • Professional Services Agreement • Project Location Map 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $1,086,420 FOR THE FY 2019-20 CITYWIDE SEWER IMPROVEMENTS ALONG VANCOUVER AVENUE, BROADWAY, ROLLINS ROAD, EL CAMINO REAL, AND EASEMENTS OF LA MESA DRIVE, ALTURAS DRIVE, AND LOS MONTES DRIVE TO RANGER PIPELINES, INC. AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT CITY PROJECT NO. 85570 WHEREAS, on December 17, 2019, the City issued notice inviting bid proposals for the FY 2019-20 Citywide Sewer Improvements Project along Vancouver Avenue, Broadway, Rollins Road, El Camino Real, and easements of La Mesa Drive, Alturas Drive, and Los Montes Drive, City Project No. 85570; and WHEREAS, on January 23, 2020, the City received seven proposals, which were opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, Ranger Pipelines, Inc. submitted the lowest responsible bid for the job in the amount of $1,086,420. NOW, THEREFORE, be it RESOLVED, and it is ORDERED, that: 1. The Plans and Specifications, including all addenda, are approved and adopted; and 2. The bid of Ranger Pipelines, Inc. for said project in the amount of $1,086,420 is accepted; and 3. A contract shall be entered into between the successful bidder and the City of Burlingame for the performance of the work, and the City Manager is authorized to execute the contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Emily Beach, Mayor I, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 181h day of February, 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BELLECCI & ASSOCIATES IN THE AMOUNT $150,121 FOR CONSTRUCTION MANAGEMENT FOR THE FY 2019-20 CITYWIDE SEWER IMPROVEMENTS ALONG VANCOUVER AVENUE, BROADWAY, ROLLINS ROAD, EL CAMINO REAL, AND EASEMENTS OF LA MESA DRIVE, ALTURAS DRIVE, AND LOS MONTES DRIVE AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT CITY PROJECT NO. 85570 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California which FINDS, ORDERS, and DETERMINES AS FOLLOWS: 1. The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager is authorized to execute the agreement on behalf of the City of Burlingame. 3. The City Clerk is instructed to attest such signature. Emily Beach, Mayor I, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 181h day of February, 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk 810 DATE: JAN 23. 2020 CITY OF BURLINGAME Page 1 of 3 BID SUMMARY FY 2019-20 CITYWIDE SEWER IMPROVEMENTS City Project No. $5570 Project No: 85570 2019120 Citywide Sever Imprownends t Engineer s EsUmete Ranger Pipeline EPS Ina. Bay Pacific Andes Construction Inc KJ Woods Glosses Engineering Cralus Inc. ITEM NO. DESCRIPTION OF ITEM ESTIMATED QUANTITY UNIT UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST General Common Items 1-0 1 Remove and Replace Sidewalk SF $ 30 $ 0,000 $ 30 S 0,000 $ 20 $ 4,000 $ 75 $ 15,000 $ 15 $ 3000 $ 18 $ 3,200 $ 32 $ 0,400 $ le $ 3,200 2 Remove and Replace Curb and Gutter 0 LF $ 75 $ 7,500 $ 05 $ 6,500 $ 40 $ 4 000 $ 75 $ 7,500 $ 25 $ 2.500 $ 40 $ 4,000 $ 50 $ 5 000 $ 40 $ 4.000 3 Remove antl Ra lace Drivewa 0 SF 40 $ 8 000 $ 40 $ 8 000 30 8 000 $ 75 $ 15000 $ 25 $ 5000 $ 30 $ 8000 $ 42 $ 8 400 t0 3 200 4 Additional As halt Surface Re air L200 TON 250 12500 $ 275 $ 13750 200 10000 4W $ 20000 125 $ 8250 $ 120 $ 8000 $ 398 19900 200 $ 10000 5Final AC Patching (at Existing Pothole and Geowchnical Borin Location68 SF $ 50 $ 900 $ 80 $ 1,080 $ 50 $ 000 $ 50 $ 900 $ 25 $ 450 $ 75 $ 1,350 $ '22 $ 396 $ 11 $ 198 Preconstrudion Potholin EA 2 000 24 000 1 900 22 300 1 200 14 400 1 000 12 000 2 500 30 000 225 2 700 2 398 28 770 7 800 General Items Subtotal: S 68,900 $ 58,130 $ 39,300 $ 70,400 S 47,200 f 21,250 f 88,872 f 28,398 LOCATION A- Vancoluver Ave and Broadway Ave NPDES Compliance (not to exceed l%of Base bid) 1 LS 1.0% $ 5,0w S 1,000 $ 1.000 $ 4,600 $ 4,000 $ 3,000 $ 3,000 $ 2,300 $ 2.300 $ 5,000 $ 5,000 $ 1,640 $ 1,840 $ 1,000 E 1,000 Mobilization and Demobilization (not to exceed 3.5%of Base 1 LS 3.5% $ 17.000 $ 12,000 $ 12.000 $ 16,000 $ 10,000 $ 2,500 $ 2,500 $ 7,500 $ 7.500 $ 18,080 $ 18,080 $ 9,560 $ 9,560 $ 3,000 $ 3,000 Construction Survey and Site Investigation (not to exceed! 3.5%of Base bid 1 LS 3.5% $ 17,000 $ 5,000 $ 5,000 $ 15,000 f 15,000 $ 2,500 S 2,500 $ 7,500 $ 7,500 $ 11.348 $ 11,348 $ 8,900 $ 8.900 $ 3,000 $ 3.000 [A4 Traffic Control 1 LS $ 10 000 $ 10 000 $ 5000 $ 5 000 10 000 10 000 $ 25 000 $ 25 000 $ 12 500 12 500 $ 15000 $ 15000 $ 3 800 $ 3 800 5 000 $ 5 000 Remow and Replace Existing W or e" Sanitary Sewer with B" HOPE Sanitar Sewer Pi Ream or Pie BurstRemove 378 LF $ 275 $ 103,950 $ 270 $ 102,000 f ' 240 $ 90.720 $ 225 $ 85,050 $ 255 3 W.300 $ 245 $ 92,610 $ 295 $ 111,510 f 250 $ 94,500 and Replace Existing 8"or 8" Sanitary Sewer with 8' $DR 20 PVC Sanity Sewer O n CulNew W1 LF $ 375 S 112.875 $ 300 $ 90,300 S 350 S 105,350 $ 425 $ 127,025 $ 375 $ 112,875 f 300 $ 117.390 $ 333 9 100.233 $ 350 $ 105.350 8"SDR 20 PVC Sanitary Sewer lOpenCut 208 LF $ 365 f 75920 It 300 $ 02400 S 300 $ 74880 $ 425 $ 88,400 $ 375 $ 78000 $ 390 $ 81.120 $ 333 $ 09,204 $ 350 $ 72.800 AB Post Construction Television Inspection 1409 LF $ 5 $ 7,045 $ 4 $ 5.630 $ 5 $ 7045 $ 5 $ 7.045 $ 15 $ 21.135 $ 3 $ 4,227 $ 4 $ 4,932 $ 4 $ 5,836 A9 Abandon ExistSanitary Sewer 288 LF $ 15 $ 3990 $ 2 $ 532 $ 10 $ 2000 $ 20 $ 5,320 $ 14 $ 3.724 $ 10 1 $ 2,880R$9891 $ 10108 $ 5 $ 7330 A10 Remo" Existing Lam hole 5 EA $ 1,500 $ 7500 $ 100 $ S00 f 850 $ 4250 $ 1,000 $ 5,000 $ 1200 f d" $ 1,115 $ 5.575 $ 3900 $ 500 $ 2,500 All Remo" Existin SanitarySewer Manhoe 2 EA 3000 $ 0,000 $ Soo $ 1000 $ 1000 2000 $ 1000 $ 2000 $ 3000 8000 $ 7775 $ 3,550 f 7800 $ 1500 3000 Al2 Rehabilitate E SSMH 1 EA 5500 $ 5,500 $ 3,500 $ 3500 4000 4000 $ 3,500 $ 3500 $ 3600 $ 3800 $ 3.000 $ 3,000 $ 8100 $ 5000 $ 5000 A13 Construct Now O'Sanitary Sewer (Open Cut) with Reducer and Elbow and 0" Riser with 6" Frame and Cover 1 EA f 5.000 $ 5,000 $ 2,500 $ 2,500 $ 4.500 $ 4.500 $ 2,500 $ 2,500 $ 2.800 $ 2,800 $ 3,775 $ 3,775 $ 4,300 $ 1,000 $ 1,000 A14 Construct new 36" T 1 Manhole 2 EA $ 9,500 $ 19,0100 $ 8,000 $ 16,000 9,200 18,400 $ 3,000 $ 6,000 5,000 10,000 8,450 $ 16,9000 $ 15,800 $ 0 000 $ 12,000 A15 Construct Now 48"T 2Manhole 1 EA $ 10,000 $ 10,000 $ 8,500 $ 8,500 $ 12200 $ 12,200 $ 7,500 $ 7,500 $ 7000 $ 7000 $ 6,450 $ 6,4500 $ 8.400 $ 7,500 $ 7,500 A16 New 48"T al Manhole 1 EA $ 11.000 $ 11000 $ 9,000 $ 9000 $ 13000 $ 13,000 $ 7,500 $ 7,500 $ 7,500 $ 7500 $ 91450 $ 9,4500 $ 8900 $ 7700 $ 7700 A17 Remo" Existing Reducer and Connect New Sanitary Sewer Pie to ExistingPie Stub 1 EA $ 2,000 $ 2.000 $ 800 $ 800 $ 2,000 $ 2,000 $ 5,000 $ 5,000 $ 1,300 $ 1,300 $ 1,450 $ 1,4500 $ 3.400 $ 1,000 $ 1,000 A18 Connect to ExistingSanitarySewer Manhole 3 EA $ 2,000 $ 0.000 $ 500 $ 1500 1000 $ 3,000 $ 1,750 $ 5,250 $ 500 $ 1500 $ 850 $ 2,550B $ 2967 $ 2,000 $ 8,000 A19 Abandon Outside Drop and Install Inside Drop 1 EA $ 2000, ,000 $ 1,500 $ 1500 $ 2500 $ 2500 $ 31500 $ 3,500 $ 1000 $ 1000 $ 11450 $ 1,450 $ 5380 $ 5380 $ 3000 $ 3,000 A20 Replace Ex sting 4" Sewer Lateral 12 EA $ 4000 000 $ 3000 $ 38000 4,500 $ 54,000 $ 4,000 $ 48000 $ 2000 $ 24000 $ 1,750 $ 21,000 $ 3.980 $ 47700 $ 5000 $ 60,000 A21 Ra lace and Extend Existin Sewer Lateral 5 EA $ 7000 L$48 ,000 $ 3,500 $ 17500 $ 5000 $ 25000 $ 4,500 $ 22, 500 $ 2000 $ 10000 $ 1800 $ 9,000 $ 3,880 $ 10,400 $ 5000 $ 25,000 A22 New or Re lace Existin 4" Sewer Cleanoul 17 EA $ 1000 000 $ 1 000 $ 17 000 850 $ 14450 $ 000 $ 10200 $ 1 500 25 500 $ 250 $ 4250 $ 920 $ 15 B40$500$ 8 500 A23 emove Aban n t e nd Box 1 7 500 500 300 300 500 500 1 500 1 500 800 800 400 400 1 290 1,290 200 200 Location A Subtotal'. $ 528,280 $ 399,528 $ 486,055 $ 476,690 $ 449 5 44 $ 430 235 $ 470,084 1$ 434,018 BID DATE: JAN 23. 2020 CITY OF BURLINGAME Page 2 of 3 BID SUMMARY FY 2019.20 CITYWIDE SEWER IMPROVEMENTS City Project N. 85570 Project No: 85570 2019120CHrewideS,werlmono menis t Engineers Estimate Ranger Pipeline EPS Inc. Bay Pacific Andes Construction Inc KJ Woods Glos igs Engineering Cetus Inc. ITEM DESCRIPTION OF ITEM ESTIMATED UNIT NO. OUANTITV UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST Location B -Allures Or Easements at NPDES Compliance (not to exceed 1%of Base bid) 1 LS 1.0% $ 4,000 $ 1,000 $ 1.000 $ 3,500 $ 3,500 $ 2,500 $ 2,500 $ 2,300 $ 2,300 $ 5,OD0 $ S,000 $ 1.640 $ 1,640 $ 1.000 $ 1.000 B2 Mobilization and Demobilization (not to exceed 3,5%of Base 1 LS 3.5% $ 13,000 $ 8,000 $ 8.000 $ 13.500 $ 13,SOO $ 51000 $ 5,000 $ 7,500 $ 7,500 $ 18,000 $ 18,000 $ g,560 $ 9.500 $ 3.000 $ 3.000 63 Construction Survey and Site Investigation (not to exceed 3,5%of Base bid 1 LS 3.5% $ 15.000 $ 5,000 $ 5,000 $ 13,000 $ 13,000 $ 2,500 $ 2,500 $ 7,500 $ 7,500 $ 16,310 $ 16,310 $ 8,900 $ 8,900 $ 3,000 $ 3,000 B4 Traffic Control 1 LS 5,000 5 OOO $ 5 000 $ 5,000 6.000 $ 5.000 $ 2,500 $ 2.500 $ 2.250 $ 2.250 8.300 $ 8.300 $ 3.800 $ 3,800 $ 5.000 5,000 BS Replace Exisling 6" or 8" Sanitary Sewer with 8" HDPE Sande Sewer Pi a Ream orBurst 425 LF $ 275 $ 116.875 $ 250 $ 100,250 $ 225 $ 95.625 $ 225 $ 95,625 $ 350 $ 148.750 $ 270 $ 114,750 $ 312 $ 132.000 $ 300 $ 127.500 BSA Replace Existing 6" or 8" Sanitary Sewer with 8" HDPE Sanilar Sewer 3fN1 LF $ 230 $ 82,800 S 240 $ 80,400 $ 225 $ 81,000 $ 305 $ 142,200 $ 340 $ 122,400 $ 312 $ 712,320 $ 300 E 108,000 B8 New 8"HDPE Sanitary Sewer (Open Cut 9 LF $ 400 $ 3,600 $ 350 $ 3150 $ 450 $ 4050 $ 500 $ 4500 $ 375 $ 3,375 $ 430 $ 3,870 $ 333 $ 2997 $ 350 $ 3,150 B7 Remove E.4" 6" VCP Sanilar Sewer 8 LF $ 250 $ 2000 $ 10 $ 80 $ 200 $ 1,800 $ 50 $ 402 $ too $ 800 $ 400 $ 3,200 $ 38 $ 304 $ 20 It 160 BB Post ConstruCllon Television Ins action 794 LF $ 5 $ 3,970 $ 4 $ 3170 $ 5 $ 3,970 $ 5 $ 3,870 $ 15 $ 11 910 $ 5 $ 3,970 $ 4 $ 2,770 $ 4 $ 3,178 B9 Rehabilitate Existin SSMH 3 EA $ 5,500 $ 16500 $ 3,500 $ 10,500 $ a000 $ 18000 $ 4.W0 $ 12,000 $ 3500 S 10500 $ 3,000 $ 9,000 $ 8900 $ 20700 $ 5,000 $ 15,0 00 B10 Remove and Replace Existing MH with (N) 36" Type 1 SSMH 1 EA $ 10.000 $ 10,000 $ 8,000 $ 8,000 $ 9.200 S 9,200 $ 4.500 $ 4,500 $ 5.000 $ B4ODO $ 8,450 $ 8A50 $ 7.000 $ 7,000 $ 8,500 $ 8,500 811 Remove and Replace Exisling MH with (N) 48" Type 1 SSMH 1 EA $ 12000 $ 12,000 $ 9,030 $ 9.000 $ 13,000 S 13,000 $ 7.500 $ 7500 $ 7,000 $ 7,000 $ 9.450 $ 9,450 $ 8,g00 $ 8,900 $ 7,500 $ 7,500 B12 Remove Existing LH and Replace with (N)36' Type 1 SSMH 1 EA $ 10,000 $ 10,000 $ 8,000 $ 8.000 $ 9,200 $ 9,200 $ 3,500 $ 3,500 $ 6,000 $ ap000 $ 8,450 $ 8,450 $ 7.900 f 7.9D0 $ 70D0 $ 7,000 B13 Install (N) 8' PVC Pipe Stub (58 min) and Reducer and reconnect existing 4 EA $ 3,000 $ 12,000 $ 1,500 $ 6,000 $ 2.000 $ 8.000 $ 4.000 $ 18,000 $ 500 $ 2,000 $ 1.120 $ 4,480 $ 3,780 S 15,120 $ 1,ODD If 4,000 814 Connect new Sanilar Sewer Pipe to Existing Manhole 6 EA $ 12000 $ 500 $ 3.000 $ 1 000 f 6000 $ 1,500 $ 0,000 $ 500 $ 3.000 $ 380 $ 2,280 $ flag $ 5.034 $ 3,000 $ 18ODO B15 Re lace Existi 4"Sewer Laeral 13 EA f 0,000 $ 52000 $ 3,000 $ 39,000 S 4,500 f 5a.500 $ 3,000 E 30,000 $ 2000 S 20000 $ 1,200 $ 15,000 $ 3980 $ $1740 $ 5,000 S 65000 816 New or Ra lace Existin 4-Bawer Cleanout 13 EA $ 1000 $ 13,000 $ 1,000 Y 13,O170 f 850 $ 11050 $ 3.S0O Y 45,500 $ 500 $ 6500 $ 250 $ 3,250 $ 920 $ 11.960 $ 500 $ 0500 B17 Point RB it to Existin 6-Inch Sewer 7 EA to 000 $ 70 000 $ 8 000 56 000 5 500 38 500 3 500 $ 24 500 3 500 24.500 8.500 59.500 4.480 31.360 6 ODO 42 000 Location B Subtotal: $ 370.945 $ 360,956 $ 398,005 $ 358,495 $ 417,086 $ 416,260 $ 442,414 $ 425,488 Location C - Rollins Rd Ct NPDES Compliance (not to exceed 1 %of Base bid) 1 LS 1.0% $ 200 $ 300 $ 300 $ 300 $ 300 $ 1,500 $ 1.500 $ 21300 $ 2,300 $ 600 $ 600 $ 1,640 $ 1.040 $ 250 $ 250 C2 Mobilization and Demobilization (not to exceed 3.5% of Base 1 LS 3.5% $ 800 $ 1,000 $ 1,000 $ 1.100 $ 1,100 $ 2,500 $ 2,500 $ 7.500 $ 7,500 $ 2.050 $ 2.050 $ 4,300 $ 4.300 $ 1.000 $ 1.000 C3 Construction Survey and Site lnvestigalion (not to exceed 3,5%of Basa bid 1 LS 3.5% $ 1,200 $ 1.000 $ 1,ODO $ 1,000 $ 1,000 $ 2,500 $ 2,500 $ 7.500 $ 7.500 It 2.000 $ 2,000 $ 6.900 $ 0,900 $ 1,000 $ 1,000 C4 Traffic Control 1 LS $ 8000 $ 8000 $ 2,000 $ 2000 $ 4000 $ 4000 $ 5,000 $ 5000 $ 2500 $ 2500 $ 4.000 $ 4,000 $ 3800 $ 3800 $ 1,000 $ 1,000 C5 Post Construction Television inspection 20 LF $ t0 $ 200 $ 10 $ 200 $ 5 $ 100 $ 5 $ 1. $ 15 $ 300 $ 5 $ 100 $ 4 $ 70 $ 20 $ 400 CB Abandon Existi Sanitary Sewer Manhole 2 EA $ 3000 $ 6000 $ 2SW $ 5,000 $ 4000 $ 8,000 $ 1.500 $ 3,000 $ 1500 $ 3000 $ 7000 $ 14,000 $ 1800 $ 3000 $ 4.000 $ 8000 C7 Plug and Abandon Existing Sanitary Sewer 355 LF $ 25 $ 8,875 $ 10 $ 3550P$4.. $ 3550 $ 15 $ 5,325 $ 75 $ 26625 $ 35 $ 12,425 $ 38 $ 13400 $ 15 $ 5,325 CB Connect new SanitarySewer Pi elo Existin Manhole 1 EA 2000 $ 2000 $ 1,500 $ 1500 $ 1500 $ 1,500 $ 1,500 $ 1200 $ 1200 $ 450 $ 450 $ 089 $ 98g $ 2,000 $ 2.000 C0 Point Re air to Existin 8-Inch Sewer 1 EA $ 10 000 $ 10 000 $ 15 000 $ 15 0008 000 $ 3,500 $ 3 500 2 500 2 500 $ 1 700 $ 1,700 $ 4 O80 1080 7 000 $ 7 000 C10 h bi i to M 5 500 S 500 4 000 4 000 4 500 4 000 4 000 500 3 000 3000 8 B00 8 900 5 000Location C Subtotal: $ 42,775 $ 33,550$ 32,050 $ 28,925$925 $ 40,325 f 48,069 $ 30,975 Location D - EI Camino RealD1 NPDES Compliance(not to exceed l%of Base bid) i LS lo!% $ Z" $ 1,000 $ 1,000 $ 1.200 S 2,500 $ 2,500 $ 2,300 f 2,300 $ 2,140 $ 2,140 $ 1.640 $ 1,640 $ 400 $ 400 D2 d bitization and Demobilization (not to exceed 3.5 %of Base i LS 3.5% $ 6,000 $ 3,000 $ 3,000 $ 4,200 $ 2,500 $ 2,500 $ 7,500 $ 7.500 S 7.800 $ 7,800 $ 0,560 $ 0,560 $ 1.000 $ 1.000 D3 Sburveyid and Site Investigation (nottoexceed ConstrucLion 3.5% of Base 3.S%of 1 LS 3.5% $ 0,000 $ 3.000 $ 3,000 f 4.100 $ 4,100 $ 2,500 $ 2,500 $ 7,500 $ 7.500 $ 7,700 S 7,700 $ 8.900 $ 8,000 $ 1,000 $ 1.000 D4 Traffic Control 1 LS E 20 000 $ 20.000 $ 10,100 $ 11,000 5.000 5 000 $ S'" $ 5 000 $ 12.250 12,210 $ 15 000 $ 11.000 $ 5 800 5.. $ 5 000 $ 5 000 IDS Remove and Replace Existing 6" or 8" Sanitary Sewer with e SDR 26 Bantle Sewer O n Cul 124 LF f 625 $ 77,5o0 $ 525 $ 65,100 $ 420 $ 52.080 S 800 $ 90,200 $ 425 S 52,700 $ 800 $ 99.200 $ 375 f 46,500 $ 1.000 $ 124,000 DO Post CousOucllon Television Ins coon 124 LF $ 8 $ 992 $ 10 $ 1.240 5 $ e20 $ 10 $ 1.240 $ 15 1,800 $ 15 $ 1 800 $ 4 $ 434 8 992 D7 Remove Existing Manhole and Replace with New 24" Mni Manhole 1 EA $ 7.500 $ 7.500 $ 7,000 $ 7,000 $' 8.200 $ 8.200 $ 3,000 $ 3,OOo $ 4.500 $ 4,500 $ 7,000 $ 7,000 $ 9,090 $ 0,690 $ 4,000 S 4.000 Da Remove Existi LH and Install N 24" Mni Manhole i EA $ 0,000 $ 0,000 S 7,000 $ 7.000 $, 8.200 S 8.200 $ 3,000 S 3,000 $ 4 500 $ 4,500 $ 7 000 $ 7,000 $ 8.490 $ 8 490 $ 4.000 $ 4.000 DB Remove and Replace Existing MH with (N) 30" Type 2 SSMH i EA $ 10,000 $ 10.000 $ 8,000 $ spool) $ 9.800 $ $ 3,500 $ 3S00 $ 7,500 f 7,500 $ 9,000 $ 9,000 $ 9,999 $ 9,999 $ 7P000 $ ]Pool) D10 Install (N) 8" PVC Pipe Stub (5fl min) and Reducer and reConnect e-Un P. i EA $ 5,000 $ 5,000 $ 2,000 $ 2,000 $ 1,OOo $ $ 3,000 $ 3POO $ 750 $ 750 $ 1,500 $ 1,500 $ 3.780 $ 3.780 $ 3,000 $ 3,000 Dit Install (N) 4" PVC Pipe Stub (51t min) and Reducer and nett a..tn 1 EA $ Spool) $ Spool) $ 2,000 $ 2.000 3 2,000 f j2000 $ 2,500 E 2,500 $ 750 $ 750 $ 1,500 $ 1,500 $ 2,090 $ 2,000 $ 3.000 $ 3,000 D12 Replace Existing4" Sewer Lateral 4 EA 4 000 18.000 $ 4,000 $ 10 000 4.500 $ 3500 S 14000 $ 2 000 8 000 $ 2 500 $ 10 000 $ 4 490 17 960 6 000 $ 24 000 D13 New or Re lace Existin 4"Sewer CleanoN 4 EA 1000 $ 4000 $ 1000 $ 4000 850 3500 $ 14000 500 2000 $ 250 $ 1000 920 $ 3680 5000 $ 20D14Trathc Si nal Loo Restoration2 EA 3000 6 000 2 000 4 000 2000 15000 1 200 2 400 1 800 3 600 2 000 4000 2 000Location DSODtotal: $ 174,002 $ 133,340 $ $ 170,.40 $ 114,510 $ 174,300 $ 132,523 $ 201,392 Location E - Belvedere Court E1 NPDES Compliance (not to exceed I%of Base bid) 1 LS 1.o% $ 1.000 $ 300 $ 300 $ 900 $ 900 $ 1.000 $ 7000 $ 2,300 $ 2,300 $ 1,500 $ 1,500 $ 1,840 $ 1,040 $ 1,000 $ 1,000 E2 Moit)bilization and Demobilization (not to exceed 3.5%of Base 1 LS 3.5% $ 3,000 $ 2,500 $ 2,500 $ 3,400 $ 3,400 $ 1,000 $ 1,000 $ 7,500 $ 7,500 $ 5,200 $ 5,200 $ 9,560 f 9,560 $ 3,000 $ 3,000 E3 ConstruBase told ction Survey and Site Investigation (not to exceed 3,5 %of 1 LS 3.5% $ 3.000 $ 2,500 $ 2,500 $ 3,300 $ 3,300 $ 2,000 $ 2000, $ 7,500 $ 7.500 $ 4,280 $ 4,260 $ spool) $ 8,900 8 3.000 $ 3,000 E4 Traffic Control 1 LS 5000 $ 5000 $ 3,000 $ 3000 4000 4000 $ 500 1 $ 500 $ 2000 1 $ 2000 1 $ 500 1 $ 500 $ 3800 $ 3800 1 $ 1.000 1 $ 1000 BID DATE: JAN 23, 2020 CITY OF BURLINGAME Page 3 of 3 BID SUMMARY FY 2019-20 CITYWIDE SEWER IMPROVEMENTS City Project No. 85570 Project No: 85570 2019120 Citide Sewer Im ro mental EngineeYs Estimate Ranger Pipeline EPS Ina. Bay Pacific Andes Construction me KJ Woods Glosage Engineering Crates Ire. ITEM NO. DESCRIPTION OF ITEM ESTIMATED QUANTITY UNIT UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST E5 Replace Existing 6" or 8" Sanitary Sewer with 8" HOPE Sanity Sewer (Pipe Ream or Pipe Bursts 229 LF $ 275 $ 02.075 $ 300 $ 68,700 $ 275 $ 62,975 $ 225 $ 51,525 $ 375 $ 85,875 $ 440 $ 100,700 $ 324 $ 74,190 $ 400 $ 91,600 E6 Post Construction Television Inspection 229 LF $ 5 $ 1,146 $ 4 $ 916 $ 4 $ 910 $ 5 $ 1,145 $ 15 $ 3,435 $ 10 $ 2,290 $ 4 $ 802 $ 5 1,146 E7 Connect to E,i,tno Sanitary Sewer Manhole 2 EA $ 2000 $ 4000 $ 1000 $ 2000 $ 1000 $ 2000 $ 1500 $ 3,000 $ 500 $ 1000 $ 1,000 $ 2,000 $ 989 $ 1,978 $ 3000 $ 6000 E8 Replace Existing 4"Sewer Lateral 3 EA $ 4.000 $ 12000 $ 3000 $ 0000 $ 4,500 $ 13600 $ 3000 $ 0,000 $ 2000 $ 01000 $ 1,800 $ 5,400 $ 4,490 $ 13470 $ 5000 $ 16000 E9 New or Replace Existin 4" Sewer Cleanoul 3 EA $ 1.000 $ 3000 $ 1.000 $ 3.000 $ 850 $ 2,550 $ 3000 $ 9,000 $ 500 $ 1 500 $ 300 $ 900 $ 920 $ 2,780 $ 500 $ 1,500 E 10 Rahabilitite SSMH 1 A 5 500 5 500 3 000 3 000 4,800 4800,1 4 0 00 4 000 3,500 3 500 5.000 5 000 8 800 8 900 5 0 5 Location E Subtotal: $ 100,620 $ 94,916 $ 98,341 $ 82, 170 $ 120,610 $ 127,810 $ 126,006 $ 128.245 SEWER IMPROVEMENTS - TOTAL BASE BID $ 1,276,512 $ 1,086,420 $ 1,175,641 $ 1,188,620 $ 1,205,854 $ 1,218,180 $ 1,289,467 $ 1,248,512 AGREEMENT FOR PUBLIC IMPROVEMENT FY 2019-20 CITYWIDE SEWER IMPROVEMENTS ALONG VANCOUVER AVENUE, BROADWAY ROLLINS ROAD EL CAMINO REAL, AND EASEMENTS OF LA MESA DRIVE ALTURAS DRIVE, AND LOS MONTES DRIVE CITY PROJECT NO. 85570 THIS AGREEMENT, made in duplicate and entered into in the City of Burlingame, County of San Mateo, State of California on , 2020 by and between the CITY OF BURLINGAME, a Municipal Corporation, hereinafter called "City", and Ranger Pipelines. Inc., a California corporation, hereinafter called "Contractor." WITNESSETH: WHEREAS, City has taken appropriate proceedings to authorize construction of the public work and improvements herein provided for and to authorize execution of this Contract; and WHEREAS, pursuant to State law and City requirements, a notice was duly published for bids for the contract for the improvement hereinafter described; and WHEREAS, on , after notice duly given, the City Council of Burlingame awarded the contract for the construction of the improvements hereinafter described to Contractor, which the Council found to be the lowest responsive, responsible bidder for these improvements; and WHEREAS, City and Contractor desire to enter into this Agreement for the construction of said improvements. NOW, THEREFORE, IT IS AGREED by the parties hereto as follows: 1. Scope of work. Contractor shall perform the work described in those Contract Documents entitled: FY 2019-20 CITYWIDE SEWER IMPROVEMENTS PROJECT ALONG VANCOUVER AVENUE, BROADWAY ROLLINS ROAD, EL CAMINO REAL, AND EASEMENTS OF LA MESA DRIVE, ALTURAS DRIVE, AND LOS MONTES DRIVE, CITY PROJECT NO. 85570. AGREEMENT-1 2. The Contract Documents. The complete contract between City and Contractor consists of the following documents: this Agreement; Notice Inviting Sealed Bids, attached hereto as Exhibit A; the accepted Bid Proposal, attached hereto as Exhibit B; the specifications, provisions, addenda, complete plans, profiles, and detailed drawings contained in the bid documents titled "2019/20 Citywide Sewer Improvements Project 1: Vancouver, Broadway, Rollins, El Camino, and easements of La Mesa, Alturas, and Los Montes, City Project No. 85570" attached as Exhibit C; the State of California Standard Specifications 2010, as promulgated by the California Department of Transportation; prevailing wage rates of the State of California applicable to this project by State law; and all bonds; which are collectively hereinafter referred to as the Contract Documents. All rights and obligations of City and Contractor are fully set forth and described in the Contract Documents, which are hereby incorporated as if fully set forth herein. All of the above described documents are intended to cooperate so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. 3. Contract Price. The City shall pay, and the Contractor shall accept, in full, payment of the work above agreed to be done, the sum of one million, eighty six thousand, four hundred and twenty dollars ($1,086,420), called the "Contract Price'. This price is determined by the lump sum and unit prices contained in Contractor's Bid. In the event authorized work is performed or materials furnished in addition to those set forth in Contractor's Bid and the Specifications, such work and materials will be paid for at the unit prices therein contained. Said amount shall be paid in progress payments as provided in the Contract Documents. 4. Termination At any time and with or without cause, the City may suspend the work or any portion of the work for a period of not more than 90 consecutive calendar days by notice in writing to Contractor that will fix the date on which work will be resumed. Contractor will be granted an adjustment to the Contract Price or an extension of the Time for Completion, or both, directly attributable to any such suspension if Contractor makes a claim therefor was provided in the Contract Documents. The occurrence of any one or more of the following events will justify termination of the contract by the City for cause: (1) Contractor's persistent failure to perform the work in accordance with the Contract Documents; (2) Contractor's disregard of Laws or Regulations of any public body having jurisdiction; (3) Contractor's disregard of the AGREEMENT-2 authority of the Engineer; or (4) Contractor's violation in any substantial way of any provision of the Contract Documents. In the case of any one or more of these events, the City, after giving Contractor and Contractor's sureties seven calendar days written notice of the intent to terminate Contractor's services, may initiate termination procedures. Such termination will not affect any rights or remedies of City against Contractor then existing or that accrue thereafter. Any retention or payment of moneys due Contractor will not release Contractor from liability. At the City's sole discretion, Contractor's services may not be terminated if Contractor begins, within seven calendar days of receipt of such notice of intent to terminate, to correct its failure to perform and proceeds diligently to cure such failure within no more than 30 calendar days of such notice. Upon seven calendar days written notice to Contractor, City may, without cause and without prejudice to any other right or remedy of City, terminate the Contract for City's convenience. In such case, Contractor will be paid for (1) work satisfactorily completed prior the effective date of such termination, (2) furnishing of labor, equipment, and materials in accordance with the Contract Documents in connection with uncompleted work, (3) reasonable expenses directly attributable to termination, and (4) fair and reasonable compensation for associated overhead and profit. No payment will be made on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination. 5. Provisions Cumulative. The provisions of this Agreement are cumulative and in addition to and not in limitation of any other rights or remedies available to the City. 6. Notices. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices required to be given to the City shall be addressed as follows: Mahesh Yedluri Senior Civil Engineer City of Burlingame 501 Primrose Road Burlingame, California 94010 Notices required to be given to Contractor shall be addressed as follows: Thomas Grover Ranger Pipelines, Inc. AGREEMENT-3 1790 Yosemite Avenue San Francisco, CA 94124 7. Interpretation As used herein, any gender includes the other gender and the singular includes the plural and vice versa. 8. Waiver or Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Contractor. One or more waivers of any term, condition, or other provision of this Agreement by either party shall not be construed as a waiver of a subsequent breach of the same or any other provision. 9. Controlling Law. This Agreement is to be governed by and interpreted in accordance with the laws of the State of California. 10. Successors and Assignees. This Agreement is to be binding on the heirs, successors, and assigns of the parties hereto but may not be assigned by either party without first obtaining the written consent of the other party. 11. Severability. If any term or provision of this Agreement is deemed invalid, void, or unenforceable by any court of lawful jurisdiction, the remaining terms and provisions of the Agreement shall not be affected thereby and shall remain in full force and effect. 12. Indemnification. Contractor shall indemnify, defend, and hold the City, its directors, officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of, pertaining or relating to the actual or alleged negligence, recklessness or willful misconduct of Contractor, its employees, subcontractors, or agents, or on account of the performance or character of the services, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, employees, agents, or volunteers. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as AGREEMENT-4 set forth in section 2778 of the California Civil Code. Notwithstanding the foregoing, for any design professional services, the duty to defend and indemnify City shall be limited to that allowed by state law. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. IN WITNESS WHEREOF, two identical counterparts of this Agreement, consisting of five pages, including this page, each of which counterparts shall for all purposes be deemed an original of this Agreement, have been duly executed by the parties hereinabove named on the day and year first hereinabove written. CITY OF BURLINGAME, "CONTRACTOR" a Municipal Corporation By Iry Lisa K. Goldman, City Manager Print Name: Ranger Pipelines, Inc. Approved as to form: Kathleen Kane, City Attorney ATTEST: Meaghan Hassel -Shearer, City Clerk AGREEMENT-5 AGREEMENT FOR PROFESSIONAL CONSTRUCTION MANAGEMENT, INSPECTION, AND MATERIAL TESTING SERVICES WITH BELLECCI & ASSOCIATES FY 2019-20 CITYWIDE SEWER IMPROVEMENTS PROJECT ALONG VANCOUVER AVENUE, BROADWAY, ROLLINS ROAD, EL CAMINO REAL, AND EASEMENTS OF LA MESA DRIVE, ALTURAS DRIVE, AND LOS MONTES DRIVE CITY PROJECT NO. 85570 THIS AGREEMENT is entered into this day of 2020, by and between the City of Burlingame, State of California, herein called the "City", and Bellecci & Associates engaged in providing construction management, inspection, and material testing services herein called the "Consultant". RECITALS A. The City is considering conducting activities for consultant engineering services for construction management and inspection services for the FY 2019-20 Citywide Sewer Improvements Project along Vancouver Avenue, Broadway, Rollins Road, El Camino Real, and Easements of La Mesa Drive, Alturas Drive, and Los Montes Drive, City Project No. 85570. B. The City desires to engage a professional engineering consultant to provide construction management services because of Consultant's experience and qualifications to perform the desired work, described in Exhibit A. C. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scope of Services. The Consultant shall provide professional engineering services such as professional construction management services during construction, and as detailed in "Scope of Services" of the attached Exhibit A of this agreement. Page 1 of 8 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement with completion of all work by September 30, 2020. 3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. 4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 5. Information/Report Handling. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk, unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. 6. Compensation. Compensation for Consultant's professional services shall not exceed 150 121; and payment shall be based upon City approval of each task. Billing shall include current period and cumulative expenditures to date and shall be accompanied by a detailed explanation of the work performed by whom at what Page 2 of 8 rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form. 7. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three (3) years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel of the City at the Consultant's offices during business hours upon written request of the City. 8. Proiect Manager. The Project Manager for the Consultant for the work under this Agreement shall be Robert Broestl, Vice President. 9. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City: Mahesh Yedluri Senior Civil Engineer City of Burlingame 501 Primrose Road Burlingame, CA 94010 To Consultant: Robert Broestl Vice President Bellecci and Associates 2290 Diamond Blvd., Suite 100 Concord, CA 94520 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 11. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by Page 3 of 8 subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 12. Conflict of Interest. Consultant understands that its professional responsibilities is solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement, and it shall immediately disassociate itself from such an interest should it discover it has done so and shall, at the City's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify City of this employment relationship, and shall, at the City's sole discretion, sever any such employment relationship. 13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 14. Insurance. A. Minimum Scope of Insurance: Page 4 of 8 i. Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: One million dollars ($1,000,000) combined single limit per occurrence and two million dollars ($2,000,000) aggregate for bodily injury, personal injury and property damage in a form at least as broad as ISO Occurrence Form CG 0001. ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than two million dollars ($2,000,000) each claim/aggregate sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. iv. Any deductibles or self -insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. B. General and Automobile Liability Policies: i. The City, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. The endorsement providing this additional insured coverage shall be equal to or broader than ISO Form CG 20 10 11 85 and must cover joint negligence, completed operations, and the acts of subcontractors. This requirement does not apply to the professional liability insurance required for professional errors and omissions. Page 5 of 8 H. The Consultant's insurance coverage shall be endorsed to be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurances maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. C. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. D. All Coverages: Each insurance policy required in this item shall be endorsed to state that coverage shall not be canceled except after thirty (30) days' prior written notice by mail, has been given to the City (10 days for non-payment of premium). Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. E. Acceptability of Insurers: Insurance is to be placed with insurers with a Best's rating of no less than A-:VII and authorized to do business in the State of California. F. Verification of Coverage: Upon execution of this Agreement, Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before any work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. Page 6 of 8 15. Indemnification. To the fullest extent permitted by law, Consultant shall save, keep and hold harmless indemnify and defend the City, its officers, employees, authorized agents and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity, including but not limited to attorneys' fees, that may at any time arise, result from, relate to, or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant. This provision shall not apply if the damage or injury is caused by the sole negligence, active negligence, or willful misconduct of the City, its officers, agents, employees, or volunteers. 16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 17. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed under the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of San Mateo. 18. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. In the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 19. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. Page 7 of 8 20. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1). City of Burlingame By Lisa K. Goldman City Manager Approved as to form: City Attorney — Kathleen Kane ATTEST: City Clerk - Meaghan Hassel -Shearer "Consultant" Bellecci & Associates: Print Name: Robert Broestl Title: Vice President Page 8 of 8 E CITY OF BURLINGAME XHIBIT A EXHIBIT A 2019/20 CITYWIDE SEWER IMPROVEMENTS 1: VANCOUVER, BROADWAY, ROLLINS, EL CAMINO, AND EASEMENTS OF LA MESA, ALTURAS, AND Los MONTES, CITY PROJECT No. 8557O Project Understanding The City of Burlingame is looking for a Construction Management firm experienced in providing complete construction management services including: construction management, full time construction inspection, budget controls, scheduling, administration, construction engineering, quality assurance, project records, as -built plans and close-out documents. Project Approach Bellecci & Associates is proposing an experienced team consisting of highly qualified personnel with extensive Constructability Review, Construction Management, Administration and Inspection Support services experience. We will provide the construction coordination, administration and support services including oversight, scheduling and coordination. We will also be responsible for coordinating aspects of construction support and overall construction management, construction inspections, and materials testing coordination. Based on our experience we understand the importance of keeping the public informed about the project. That is why we will ensure that affected residences and businesses receive a written notice of work to be performed, which may impact them, and meet with them as required to ensure the best public relations during construction of the project. We assume that we are being retained to provide turnkey Construction Support and Construction Management services to the City of Burlingame, with responsibility to conduct all activities and provide all services necessary to ensure successful, timely completion of the planned construction activities. We anticipate that the services our team will provide will include, but not be limited to the following: A. Pre -construction Phase • Coordinate the review of Contractor's submittals with the design team • Conduct the pre -construction meeting with the Contractor, City and project stakeholders • Respond to Contractor Request for Information (RFI) with feedback from the Design Engineer • Review and comment on the Contractor's construction schedule • Coordinate traffic control plans with City Staff • Coordinate and plan the staging areas for the project construction with City Staff • Verify that the construction complies with City's permit requirements and conditions • Perform a preconstruction site inspection of the project sites to document existing conditions • Assist Contractor and City with public notifications, public relations & public outreach regarding the project, respond to questions and concerns from the residents B. Construction Phase (Construction Contract Assume 60 Working Days) • Provide inspection services for the duration of the construction of the project to ensure that provisions of the contract documents are being fulfilled • Prepare daily inspection reports documenting observed construction activities • Take digital photographs providing documentation of construction • Document changes in the field to compare to the Contractor record drawing markups • Measure quantities of items constructed and prepare progress payment applications • Conduct weekly project meetings, prepare minutes, and distribute to designated parties • Coordinate with appropriate City staff to discuss project issues • Public relations with residents impacted by construction Page 1 of 2 EXHIBIT A EXHIBIT A CITY OF BURLINGAME 2019I20 CITYWIDE SEWER IMPROVEMENTS 1: VANCOUVER, BROADWAY, ROLLINS, EL CAMINO, AND EASEMENTS OF LA MESA, ALTURAS, AND Los MONTES, CITY PROJECT No. 85570 • Prepare a project budget spreadsheet and monitor spending • Provide the City with copies of the construction management documentation • Review the Contractor's schedule and notify the City of changes that affects the on -time completion of the project • Prepare weekly reports of working days and provide them to the Contractor • Prepare and assist the City in negotiation of change orders • Review, comment and facilitate responses to requests for information (RFI) • Monitor and enforce Construction Contractor's compliance with BMPs • Monitor safety and health requirements and enforce applicable regulations and contract provisions for the protection of the public and project personnel • Facilitate utility coordination conflicts with the City, the applicable utilities and the Construction Contractor • Prepare a monthly progress report for the City Project Manager describing key issues, cost status, and schedule status • Coordinate final project inspection • Prepare closeout documents • Prepare a final funds balance report C. Quality Assurance and Contract Management • Provide and coordinate quality assurance materials testing to verify compliance of the work with the contract documents • Review material test reports to substantiate contract compliance • Compare Certificates of Compliance or source release tags with the applicable delivered materials at the project site • Spot check submitted certified payroll from the Contractor D. Post -Construction Phase • Prepare initial punch list and consolidate comments into final punch list • Perform final project inspection • Prepare final progress payment for the project including the costs all bid items constructed and approved change orders • Finalize project accounting • Oversee completion of record drawing (as -built) • Transmit all project files and record drawing to the City for archiving Change Order Management Our approach to change order management is to have a clear understanding of the requirements of the contract construction documents so we can anticipate potential claims and address them before they occur. If there is situation when a potential claim might be submitted by the contractor, the project inspector clearly documents all work associated with that potential claim. Once a claim letter has been submitted by the contractor we quickly respond to the contractor in writing on the validity of their claim. If the contractor's claim is determined to be valid because of an unforeseen condition or an omission in the contract documents, we use the documentation from the inspector's daily reports and prepare the contract change order. Page 2 of 2 EXHIBIT A BUDGET/COST PROPOSAL City of Burlingame 2019120 Citywide Sewer Improvements 1: Vancouver, Broadway, Rollins, El Camino, and Easements of La Mesa, Alturas, and Los Montes, City Project No. 85570 Construction Manaqement Services PROJECT BUDGET ESTIMATE TASK RATE $/HR 206 1 156 1 138 1 150 1 124 1 1.075 1 64 # TASKS DESCRIPTION CONST. MNGR. RESIDENT ENGR. PW INSPECT SR. PW INSPECT I APPRENTICE1 INSPECTOR* MATERIAL TESTING I CONST. I ADMIN. I HRS./ I TASK I DIRECT I COST TOTAL COST A Pre -construction Phase 1.01 Overall Project Coordination 10 4 14 $2 316 1.02 Preconstruction Meeting 4 4 4 2 14 $2 128 1.03 Construction Submittal Review and Coordination 2 12 2 4 20 $2 816 1.04 Preconstruction Site Documentation Photos and/or Videos 2 4 4 6 16 $1 972 1.05 Miscellaneous Expenses (Mileage, Prints Postage, etc. $200 $200 Subtotal Preconstruction Phase 18 20 10 0 0 16 64 $200 $9 432 B Construction Phase (Assumes a Construction Work Time of 60 Working Days) 2.01 Public Notification Coordination and Public Relations 4 8 24 16 52 $6,408 2.02 Weekly Construction Meetings & Project Coordination (Assume 15 Meetings) 12 24 24 14 74 $10,424 2.03 Construction Support (Weekly Report, RFI, CO, Partial & Final Pay Verification) 10 24 24 72 130 $13,724 2.04 lConstruction Inspection Assumes Full Time Inspection for 60 Working days) 8 50 410 100 80 648 $83,548 2.05 JIMiscellaneous Expenses (Mileage, Prints, Postage, etc. $300 $300 Subtotal Construction Phase 34 1 106 1 482 1 0 1 100 182 1 904 300 $114,4041 C Quality Assurance 3.01 Material Testing Coordination, Review, Project Administration and Documentation 2 8 8 18 $2,172 3.02 Material Testing (Allocation) 2 $ 7,500 4 6 $8,731 3.03 Certified Pay Roll Review 2 4 30 36 $2,956 3.04 Miscellaneous Expenses (Mileage, Prints, Postage, etc. $200 $200 Subtotal QualityAssurance Phase 6 12 0 0 0 $ 7 500 42 60 $200 14 059 D Post -Construction Phase 4.01 Post Construction Site Inspection and Punch List 4 4 8 4 20 $2,80 4.02 Project Close-out Documentation 4 12 8 24 $3,208 4.03 Oversite of Record Drawing Preparation 2 16 4 22 $3,164 4.04 1 Final Reports and Transmittal of all Project Files and Record Drawings 2 12 8 22 $2,796 4.05 IMiscellaneous Expenses (Mileage, Prints, Postage, etc.) $250 $250 Subtotal Post -Construction Phase 12 44 8 0 0 24 88 250 12 226 Construction Management Total 70 1 182 500 0 1 100 1 $7,500 1 264 1 1,116 1 $950 * If available, we will have an apprentice inspector on site as required by California Labor Code Prevailing Wage Determination. Bellecci A Associates 2290 Diamond Blvd., Ste. 100 Concord, CA 94520 925-685-4568 NOTE: BREAKDOWN OF HOURS SHOWN IS FOR ESTIMATING PURPOSES ONLY. DISTRIBUTION OF HOURS WILL VARY. rbroestl(ftellecci.com PROJECT LOCATION MAP FY 2019-20 Citywide Sewer Improvements, City Project No. 85570 Date: From: AGENDA NO: 8d STAFF REPORT MEETING DATE: February18, 2020 Honorable Mayor and City Council February 18, 2020 Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Adoption of a Resolution Awarding a Construction Contract to Valentine Corporation for the 1740 Rollins Road and 842 Cowan Road Pump Stations Flap Gates Replacement Project in the Amount of $229,369 RECOMMENDATION Staff recommends that the City Council adopt the attached resolution awarding a construction contract to Valentine Corporation for the 1740 Rollins Road and 842 Cowan Road Pump Stations Flap Gates Replacement Project, City Project No. 85830, in the amount of $229,369, and authorize the City Manager to execute the construction contract. BACKGROUND Upgrades to the 1740 Rollins Road and 842 Cowan Road pump stations are identified in the Capital Improvement Program (CIP) as high priority improvements. The 1740 Rollins Road location consists of one storm water and one sewage pump station. The 842 Cowan Road location consists of one storm water pump station and receives flows from the City of Millbrae. The Cowan Road Pump Station is operated and maintained by the City Burlingame, but the capital, operation, and maintenance costs are shared 60/40 between the two municipalities, with Burlingame's share 60% and Millbrae's share 40%. The backwater flows have been an issue due to high tides at both these pump stations because the flap gates are old and cause leaks. Therefore, as part of this project, the flap gates at these pump stations will be replaced to prevent backwater flows and leaks during high tides. The project was originally advertised for bids in June 2019. The City received two bids and rejected both bids due to the high dollar amount of the proposals. Staff performed value engineering to reduce the project costs and determined that splitting the project into two with focused scopes of work would simplify the bidding. The first of these projects, which was for the replacement of flap gates and coatings, was advertised in September. The apparent low bidder did not submit all the required documents, and the second low bidder's dollar amount was too high. Therefore, the project bids were rejected, and the project was revised and re -advertised with only the flap gates replacement component, while the remaining other components will be bid separately. 1 Construction Contract for 1740 Rollins Road and 842 Cowan Road February 18, 2020 Pump Stations Flap Gates Replacement Project, City Project No. 85830 DISCUSSION The revised project was advertised for bids on December 19, 2020. The City received four sealed bids, which were opened on January 28, 2020, and ranged in cost from $229,369 to $340,000. Valentine Corporation is the lowest responsible bidder with its bid amount of $229,369, which is approximately six percent below the engineer's estimate of $243,000. Staff has reviewed the bid proposal from Valentine Corporation and finds that the contractor has met all the project requirements and is well qualified for the job. The contractor also has a good track record of successfully completing similar work for other agencies. The project construction is tentatively scheduled to begin in March 2020 and is anticipated to be completed by August 2020, barring construction delays due to unforeseen conditions. FISCAL IMPACT Estimated Project Expenditures The following are the estimated project construction expenditures: Construction Contract Construction Management $229,369 $40,000 Engineering and Design Support $50,000 Construction Contingencies 15% $47,905 Contract Administration $12,726 Total: $380,000 Funding Availability There are adequate funds available in the Storm Drain Capital Improvement Program to complete the project. The City of Millbrae will pay the City of Burlingame 40% of the project costs associated with the pump station located at 842 Cowan Road. Exhibits: • Resolution • Construction Contract • Bid Summary • Project Location Map 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AWARDING A CONSTRUCTION CONTRACT TO VALENTINE CORPORATION FOR THE 1740 ROLLINS ROAD AND 842 COWAN ROAD PUMP STATIONS FLAP GATES REPLACEMENT PROJECT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT CITY PROJECT NO. 85830 WHEREAS, on December 19, 2019, the City issued notice inviting bid proposals for the 1740 Rollins Road and 842 Cowan Road Pump Stations Flap Gates Replacement Project, CITY Project No. 85830; and WHEREAS, on January 28, 2020, the City received seven proposals, which were opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, Valentine Corporation submitted the lowest responsible bid for the job in the amount of $229,369. NOW it is RESOLVED and ORDERED, that: 1. The Plans and Specifications, including all addenda, are approved and adopted; and 2. The bid of Valentine Corporation in the amount of $229,369 is accepted; and 3. A contract shall be entered into between the successful bidder and the City of Burlingame for the performance of the work, and the City Manager is authorized to execute the contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Emily Beach, Mayor I, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 18th day of February, 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk AGREEMENT FOR PUBLIC IMPROVEMENT 1740 ROLLINS ROAD AND 842 COWAN ROAD PUMP STATIONS FLAP GATES REPLACEMENT PROJECT CITY PROJECT NO. 85830 THIS AGREEMENT, made in duplicate and entered into in the City of Burlingame, County of San Mateo, State of California on , 2020 by and between the CITY OF BURLINGAME, a Municipal Corporation, hereinafter called "City", and Valentine Corporation, a California corporation, hereinafter called "Contractor." WITNESSETH: WHEREAS, City has taken appropriate proceedings to authorize construction of the public work and improvements herein provided for and to authorize execution of this Contract; and WHEREAS, pursuant to State law and City requirements, a notice was duly published for bids for the contract for the improvement hereinafter described; and WHEREAS, on , after notice duly given, the City Council of Burlingame awarded the contract for the construction of the improvements hereinafter described to Contractor, which the Council found to be the lowest responsive, responsible bidder for these improvements; and WHEREAS, City and Contractor desire to enter into this Agreement for the construction of said improvements. NOW, THEREFORE, IT IS AGREED by the parties hereto as follows: 1. Scope of work. Contractor shall perform the work described in those Contract Documents entitled: 1740 Rollins Road and 842 Cowan Road Pump Stations Flap Gates Replacement Project, City Project No. 85830. 2. The Contract Documents. The complete contract between City and Contractor consists of the following AGREEMENT-1 documents: this Agreement; Notice Inviting Sealed Bids, attached hereto as Exhibit A; the accepted Bid Proposal, attached hereto as Exhibit B; the specifications, provisions, addenda, complete plans, profiles, and detailed drawings contained in the bid documents titled "1740 Rollins Road and 842 Cowan Road Pump Station Flap Gates Replacement Project, City Project No. 85830" attached as Exhibit C; the State of California Standard Specifications 2010, as promulgated by the California Department of Transportation; prevailing wage rates of the State of California applicable to this project by State law; and all bonds; which are collectively hereinafter referred to as the Contract Documents. All rights and obligations of City and Contractor are fully set forth and described in the Contract Documents, which are hereby incorporated as if fully set forth herein. All of the above described documents are intended to cooperate so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. 3. Contract Price. The City shall pay, and the Contractor shall accept, in full, payment of the work above agreed to be done, the sum of two hundred and twenty nine thousand, three hundred and sixty nine dollars ($229,369), called the "Contract Price'. This price is determined by the lump sum and unit prices contained in Contractor's Bid. In the event authorized work is performed or materials furnished in addition to those set forth in Contractor's Bid and the Specifications, such work and materials will be paid for at the unit prices therein contained. Said amount shall be paid in progress payments as provided in the Contract Documents. 4. Termination At any time and with or without cause, the City may suspend the work or any portion of the work for a period of not more than 90 consecutive calendar days by notice in writing to Contractor that will fix the date on which work will be resumed. Contractor will be granted an adjustment to the Contract Price or an extension of the Time for Completion, or both, directly attributable to any such suspension if Contractor makes a claim therefor was provided in the Contract Documents. The occurrence of any one or more of the following events will justify termination of the contract by the City for cause: (1) Contractor's persistent failure to perform the work in accordance with the Contract Documents; (2) Contractor's disregard of Laws or Regulations of any public body having jurisdiction; (3) Contractor's disregard of the authority of the Engineer; or (4) Contractor's violation in any substantial way of any AGREEMENT-2 provision of the Contract Documents. In the case of any one or more of these events, the City, after giving Contractor and Contractor's sureties seven calendar days written notice of the intent to terminate Contractor's services, may initiate termination procedures. Such termination will not affect any rights or remedies of City against Contractor then existing or that accrue thereafter. Any retention or payment of moneys due Contractor will not release Contractor from liability. At the City's sole discretion, Contractor's services may not be terminated if Contractor begins, within seven calendar days of receipt of such notice of intent to terminate, to correct its failure to perform and proceeds diligently to cure such failure within no more than 30 calendar days of such notice. Upon seven calendar days written notice to Contractor, City may, without cause and without prejudice to any other right or remedy of City, terminate the Contract for City's convenience. In such case, Contractor will be paid for (1) work satisfactorily completed prior the effective date of such termination, (2) furnishing of labor, equipment, and materials in accordance with the Contract Documents in connection with uncompleted work, (3) reasonable expenses directly attributable to termination, and (4) fair and reasonable compensation for associated overhead and profit. No payment will be made on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination. 5. Provisions Cumulative. The provisions of this Agreement are cumulative and in addition to and not in limitation of any other rights or remedies available to the City. 6. Notices. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices required to be given to the City shall be addressed as follows: Mahesh Yedluri Senior Civil Engineer City of Burlingame 501 Primrose Road Burlingame, California 94010 Notices required to be given to Contractor shall be addressed as follows: Robert O. Valentine President Valentine Corporation AGREEMENT-3 111 Pelican Way San Rafael, CA 94901 7. Interpretation As used herein, any gender includes the other gender and the singular includes the plural and vice versa. 8. Waiver or Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Contractor. One or more waivers of any term, condition, or other provision of this Agreement by either party shall not be construed as a waiver of a subsequent breach of the same or any other provision. 9. Controlling Law. This Agreement is to be governed by and interpreted in accordance with the laws of the State of California. 10. Successors and Assignees. This Agreement is to be binding on the heirs, successors, and assigns of the parties hereto but may not be assigned by either party without first obtaining the written consent of the other party. 11. Severability. If any term or provision of this Agreement is deemed invalid, void, or unenforceable by any court of lawful jurisdiction, the remaining terms and provisions of the Agreement shall not be affected thereby and shall remain in full force and effect. 12. Indemnification. Contractor shall indemnify, defend, and hold the City, its directors, officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of, pertaining or relating to the actual or alleged negligence, recklessness or willful misconduct of Contractor, its employees, subcontractors, or agents, or on account of the performance or character of the services, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, employees, agents, or volunteers. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as AGREEMENT-4 set forth in section 2778 of the California Civil Code. Notwithstanding the foregoing, for any design professional services, the duty to defend and indemnify City shall be limited to that allowed by state law. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. IN WITNESS WHEREOF, two identical counterparts of this Agreement, consisting of five pages, including this page, each of which counterparts shall for all purposes be deemed an original of this Agreement, have been duly executed by the parties hereinabove named on the day and year first hereinabove written. CITY OF BURLINGAME, a Municipal Corporation Lisa K. Goldman, City Manager Approved as to form: Kathleen Kane, City Attorney ATTEST: Meaghan Hassel -Shearer, City Clerk "CONTRACTOR" Print Name: Valentine Corporation AGREEMENT-5 BID SUMMARY - 01/28/2020 1740 Rollins Road and 842 Cowan Road Pump Station Repairs, City Project No. 85830 Engineers Estimate Valentine Corp. Pacific Infrastructure Corp. WR Forde Trinet Const. Unit Cost ITotal Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost For furnishing all labor, equipment, and materials, complete, all as shown on the Contract Drawings and specified herein for removal and replacement of 1.0 stormwater discharge pipe flap valves, including ancillary work, at the 1740 Rollins Road Stormwater Pump Station Discharge Box. 1 LS $115,000 $115,000 $110,000 $110,000 $149,900 $149,900 $133,460 $133,460 $148,000 $148,000 For Mobilization/Demobilization for all work at the 2.0 1740 Rollins Road Pump Station site. 1 LS $10,000 $10,000 $15,000 $15,000 $5,000 $5,000 $8,000 $8,000 $30,000 $30,000 For Environmental/NPDES Compliance for all work 3.0 conducted on the 1740 Rollins Road Pump Station site. 1 LS $3,000 $3,000 $5,000 $5,000 $1,000 $1,000 $4,000 $4,000 $5,000 $5,000 For furnishing all labor, equipment, and materials, complete, all as shown on the Contract Drawings and specified herein for removal and replacement of 4.0 stormwater discharge pipe flap valves, including ancillary work at the 842 Cowan Road Stormwater Pump Station site. 1 LS $95,000 $95,000 $74,000 $74,000 $92,932 $92,932 $129,300 $129,300 $130,000 $130,000 For Mobilization/Demobilization for all work at 5.0 the 842 Cowan Road Pump Station site. 1 LS $6,000 $6,000 $13,000 $13,000 $5,000 $5,000 $8,000 $8,000 $30,000 $30,000 For Environmental/NPDES Compliance for all 6.0 work conducted on the 842 Cowan Road Pump Station site. 1 LS $2,000 $2,000 $12,369 $12,369 $1,000 $1,000 $6,000 $6,000 $5,000 $5,000 Subtotal $231,000 $229,369 $254,832 $288,760 $348,000 Contingency (5%) $12,000 Total Estimateed Construction Cost $243,000 1 $229,369 $254,832 $288,760 $348,000 PROJECT LOCATION MAP 1740 Rollins Road and 842 Cowan Road Pump Stations Replacement Project, City Project No. 85830 BURL AGENDA NO: 8e STAFF REPORT Iva 0 W) MEETING DATE: February18, 2020 To: Honorable Mayor and City Council Date: February 18, 2020 From: Kevin Gardiner, Community Development Director — (650) 558-7253 Kathleen Kane, City Attorney — (650) 558-7204 Subject: Adoption of an Ordinance Rezoning Property from C-1 to R-4 for a New Six - Story, 150-Unit Residential Apartment Development Located at 1095 Rollins Road (Fattoria a Mare Site) RECOMMENDATION Staff recommends that the City Council take the following action: Adopt the following ordinance, by motion: "Ordinance of the City Council of the City of Burlingame Amending the City's Zoning Map by Rezoning Parcel 2.748 Ac Mol Parcel Map Vol 13/18 (APN #026-231-250) and Parcel 3.327Ac Mol Parcel Map Vol 13/18 (APN #026-231-260), From C-1 Zoning to R-4 Zoning." BACKGROUND The City Council introduced the proposed ordinance to rezone the two subject parcels referred to as 1095 Rollins Road at its regular meeting of February 3, 2020. The City Council conducted a public hearing to consider the proposed ordinance as well as all applications related to the proposed six -story, 150-unit residential apartment development to be constructed at 1095 Rollins Road (applications listed below). There were no changes to the proposed ordinance at introduction; therefore, the Council directed staff to bring the ordinance back for adoption on February 18, 2020. At the February 3, 2020 meeting, the City Council adopted resolutions memorializing other aspects of the application package for the project at 1095 Rollins Road with the exception of the required map action, which will be on a later Council agenda. Application Elements: • Rezoning: Required to change project site from Commercial (C-1) Zoning to High Density Residential (R-4) R-4 (high density multifamily residential) Zoning. • General Plan Amendment: Required to change the land use designation from Shopping and Commercial to High -Density Residential. 0 Mitigated Negative Declaration: A determination that with mitigation measures, there will 1095 Rollins Road February 18, 2020 be no significant environmental effects as a result of this project. • Design Review: Required for the construction of a new six -story, 150-unit residential apartment building. • Conditional Use Permit: Required for building height of 74'-0" proposed where any building exceeding 35'-0" requires a Conditional Use Permit with a 75'-0" maximum allowed. • Density Bonus: Requested to utilize development standards incentives (concessions/waivers) because the project includes 10% of the total units (15) as moderate -income units. o By Right Parking Incentive - reduced parking with 247 spaces required/191 spaces proposed; o Concession - Use of parking stackers and tandem parking (independently accessible required); o Waiver - Lot coverage of 61.9% proposed where 50% is maximum allowed in R-4. • Vesting Tentative Map: (to be considered at a subsequent meeting) Required to combine two existing parcels into one parcel with request for: o Waiver from the R-4 front and rear setback requirements. FISCAL IMPACT None Exhibit: • Proposed Ordinance - Rezoning 2 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AMENDING THE CITY'S ZONING MAP BY REZONING PARCEL 2.748 AC MOL PARCEL MAP VOL 13118 (APN #026-231.250) AND PARCEL 3.327 AC MOL PARCEL MAP VOL 13/18 (APN #026-231-260), FROM C-1 ZONING TO R-4 ZONING The City Council of the City of Burlingame hereby ordains as follows: Division 1. Factual Background WHEREAS, on September 14, 2018, The Hanover Company filed an application with the City of Burlingame Community Development Department — Planning Division requesting approval of a multi -family residential apartment development (150 units proposed), which included rezoning two parcels that make up the project site from C-1 (commercial) zoning to R-4 (multi -family residential) zoning; and WHEREAS, that application was filed and deemed complete prior to the January 7, 2019 adoption of the General Plan Update and is therefore being considered under the previous General Plan; and WHEREAS, the rezoning is appropriate and consistent in that the project includes rezoning the two parcels that make up the project site, Assessor's Parcel 026-231-250 and 026- 231-260 from the C-1 (commercial) zone to the R-4 (multi -family residential) zone, which would be consistent with the adjacent R-4 zoning immediately to the west; and WHEREAS, the City of Burlingame Zoning code indicates that multi -family residential uses are a permitted use within the multi -family residential (R-4) zone; and that the proposed project conforms to all development regulations for the multi -family residential (R-4) zone except as otherwise noted with concessions and waivers to development standards that are requested as part of the density bonus with the inclusion of 10% of the units offered as moderate BMR units and waiver from the R-4 front and rear setback requirements; and WHEREAS, after considering all written and oral testimony presented at the January 13, 2020 public hearing regarding the proposed amendment, the Planning Commission voted 4-2-0- 0 to recommend to the City Council, adoption of an ordinance amending the City's zoning map; and WHEREAS, at its regular meeting of February 3, 2020 the Burlingame City Council introduced an ordinance, by title only, waiving further reading, amending the City's zoning map and conducted a duly noticed public hearing to consider the Planning Commission's recommendation to amend the City's zoning map. ORDINANCE NO. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES ORDAIN AS FOLLOWS: Division 2. The Burlingame zoning map is amended as follows: Change the zoning of parcel 2 .748 ac mol parcel map vol 13/18 (APN #026-231- 250) and parcel 3 .327 ac mol parcel map vol 13/18 (APN #026-231-260), from Shopping Commercial (C-1) to High Density Residential (R-4). Division 3. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The Council declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. Division 4. This Ordinance shall be published in a newspaper of general circulation in accordance with California Govemment Code Section 36933, published, and circulated in the City of Burlingame, and shall be in full force and effect sixty (60) days after its final passage. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing ordinance was introduced at a regular meeting of the City Council held on the 31d day of February, 2020, and adopted thereafter at a regular meeting of the City Council held on the 181' day of February, 2020, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: 2 Meaghan Hassel -Shearer, City Clerk r y nlip E I� ��•aa��rr RENDERINGS # THE ..,,� .... HANOVER .�gkF 1095 RDLLINS ROAD iai❑ails APs.i COMPANY E.. �, b , I •• t i ' III 4 _ i 77 _ At . 4 s.Mo- xM xPoawoMmuT werewwerrauwwa.�rweeee ue.ereunmwrwma� PROJECT SUMMARY PROJECT DESCRIPTION 1M5 ROLLINS ROAD IS LOCATED BETWEEN CADILLAC WAY TO THE WEST AND TOYON DRIVE TO THE EAST. THE PROJECT WILL INCLUDE DEMOLITION -EXISTING EXISTING ONSITE STRUCTURES FOR THE CONSTRUCTION OF A NEW 64HORY, PRIVATELY FUNDED. MULTIFAMILY RESIDENTIAL BUILDING. THE PROJECT CONTAINS 5 LEVELS OF TYPE IIIA CONSTRUCTION OVER t LEVEL OF TYPE I CONSTRUCTION, ALL OVER A 1 LEVEL SUBTERRANEAN GARAGE CONTAINING BOTH SURFACE AND STACKED PARKING. THE PROJECT CONSISTSaF150WIRT IJTU4ATANDATOTALOF1%OFFSTREETPARINGSPACES. 10. THE APARTMENTS (15) WILL BE DESIGNATED AFORDABLF FOR MODERATE IIJCOME NWSEHOlD3. THE CURRENT GENERAL PLAN WA USE DESIINAT-FOR THE SUBJECT PROPERTY M COMMERCI& (SHOPPING & SERVICE) AND THE ZONING IS 021COMMERCIALF THE PROJECT APPLICANT IS SEEKING A GENERAL PLAN AMENDMENT AND REZONE TO CHANGE THE LAND USE TO HIGH DENSITY RESIDENTIAL AND THE ZONING TO R4 MULTIFAMILY RESIDENTIAL. APPLICANT IS ALSO SEEKING A CONJWICNAL USE PERMIT. TO ALLOWTIE BUILDING HEIGHT TO EXCEED 35 FEET. THE PROJECT WILL PARTICIPATE IN THE CITY'S DENSITY BONUSPRWRAMBYDESIGNATING10%OFTHEAPARTMENTS(15)TOBEAMPo DABLEFOR MODERATE INCOME HOUSEHOLDS. AND WILL USE ITS DEVELOPMENT CONCESSON TO UTILIZE PARKING STAOKERS IN THE GARAGE THE PROJECT SEEKS TO CONCURRENTLY COMBINE THE 2 SUBJECT PARCELS VM A VESTING TENTATIVE MAP UNDER A SEPARATE APPICATKON. APPLICABLE CODES 2010 CAUFORNIA BUILDING CODE & AMENDMENTS (CEC) 2016 CALIFORNIA MECHANICAL CODE & AMENDMENTS (CMC) 2016 CALIFORNIA FLUMBING CODE & AMENDMENTS (CPC) 2016 CALIFMI41A ELECTRICAL CODE & AMENDMENTS (CEC) N16 CALIFORNIA ENERGY CODE NIB CALFORNM FIRE CODE & AMENDMENTS (CFC) 2M6 CALIFORNA GREEN BUILDING STANDARDS CODE N 3 NFPA 13 2M3 NFPA 14 N13 TFPA 22 N16 CALFORNIA BUILDING CODE CHAPTER 11A Nth CAUFORNM 8UILDING CODE CHAPTER 118 L1I:i::1FiILH 13URLINGAME BUSINESS LICENSE J ATHANENNISJG- PARKING FAR-REGURED• ACCESSIBLE PARKING SPACES (?%OF TOTAL 4) STANDARD 1 SPACE PER 180I STLIOIO.109 2 SPACES PER 28D • 76 GROUND LEVEL 1 BASEMENT LEVEL 2 2 SPACES PER MD • 6 VAN TOTAL PARKINGREC� 191 GROUND LEVEL 1 BASMENT LEVEL 0 TOT& PARKING PROVIDED 1% EV PARKING SPACES (!%OF TOT&•6) ACCESSIBLE EV GROUND LEVEL 0 1 BASEM1- VANLEVEL ACCESSIBLE VAN EV GR EL 0 BASEMEM INTLENT LEVEL 1 STANDARDEV GROUND LEVEL 0 BASE MEN (4 STANDARD (IFX 16') SURFACE PARKING (4) TLEVEL 3 GROUNBASEMENT 843EMURFACELEVEL, t TANDEM 19 X 16) SURFACE PARKING 161 M ME LEVEL) 6 6 BRSEME(175 STACKER DARKLING (1T MEDIUM (6-23IC.15 (51) ( MEDIUM LONG (S-23IP.1T'-WI (46) URGE (S•6314'. t]'-3M'1 (44) X-URGE (B'-101IY'r iT-3l4'1 (14) •25.63.040 Dwabp.M carcassipn•M I-, B kW MUYipMC- PROJECT TEAM A W.- JOINT TRENCH: THE HANOVER COMPANY 1%DIABLO ROAD, SUITE 2N GIACALONE DESIGN SERVICES. INC. SITU STONERIDGE MALL ROAD, SUITE NIS DANVILLE. CA 945H P: 925.490.2990 PLEASANTON, CA 94566 P'. 925.46T.1740 CONTACT. SCCTt YOUD&L CONTACT'. ARNOLD SNNZ, JR ARCHITECT WgBCAPE SIDE ARCHITECTURE NC. OWN LANDSCAPE ARCHITECTS e50 HOWARD STREET SAN FRANCISCO. CA U103 564T SAN FELL SUITE ]60D NOUSTON. TX POST P: 415.677.096S CONTACT: JONATIAN ENNIS, AIA P: 7132671100 CONTACT: MATT SHEARER CM ENGINEER: BKF ENGINEERS IN C&IFORNIA ST. STE 600 SAN FRANSICO, CA 94111 P. 415.930.T900 CONTACT: MIKE OCONNELL UNIT MIX UNIT MIX COUNT AVG. NRSF STUDIO (23.3%) S1 T 5m S2 10 555 33 1, 595 54 2 554 $5 623 % 2 655 ST 491 190RM(4.3%1 Al N 761 A3 5 728 A3 38 754 A4 5 7. AS 3 917 N 1 891 AT 1 1010 N 1 642 2 BDIIM jam) Bl 5 1,OC3 B2 5 63 B3 10 40 84 9 162 BS 4 1,%1 B6 4 1,262 BT 1 1,456 3 BDRM (2%) C1 3 1,499 TOTAL 1. AVG, UNIT SIZE: BW TOT& NRSF. 13.1. BLURGRWSSF'. 193,623 GENERAL NOTES o Arry Ntltlen contl6Nm Mat Nqu n work to b pMormed WyoM 1M atop• of tM Wddmg permN'n>u•tl for IM1x. pl- may rep4n NNwr Coy apppvaK irclWirM rw%w W tM Panmp CommM•ion. o t00%q unb aMl b.depeW pr CBL N18 cbagar 11A a N common M•x lrol b axxsiMa Pr CBC?Otb CMpz 11A . N Wblc areas sM1aY b xcwaAM pr CBC Nth Groper 11B o NtM time of BWdrg Perm) appcalwn. pMm ark ergreemp wi b aWminW br slcrbg x r.QN•d by Nth CBC, Croq•r 31 r.9. A1M pdactip;o/adjxeN aow0/aMarequredM WH0. on1M pam..a sarMt m. mbv.;r0.ib.tlaxam. A. TM wab d 1M pppoud bumep sMl b aopM/ sM1aed, pkrlo comtructlon aMa/ This eawvMion ma/ reed tempwery sMrirp. A<omptenl caroaporsrolbcpnMNtlfor rzomrreMatwre aM daagnd aM1onrg scMm.lortM •acavabon. TM nbtl dwgn type of srorirM aM1•Y b xaowtl W IM.rginw of rxord or soiN erynear poor to usage. b. N epaoaiets 9uitlNines of WHA eMl b irrcaporaNd imo Me sbrirM dxlpi W tM copregor. WMre space perm6s. amporary conatrucNon slopx may b ufil'u•d in 1'Mu o/snoring. Makmum MNwade venkk cgfor tM aublxr aNectwill b five IS) IaN ewak trot M1odzapM brcbn d S lek MM wil b eequred Temporary eha•• MMI not miexd 1 Lo t IMriunW ro vedkM). In •om• uxa dw to M1i9M1 mpNtw cap•q I wafer teW, flaKp sbp> wM b nWirM wkkM1 wil b rzommeMM bV tM so1N .rpinNrin 6M fi.M. c.IaM isregiiretl. spI pn Ne dam tM IK•m.tl Mpn aolw 0Ift MM W aey r¢ipo-trodesignaMpwke a tlapMNkwirg,brxirg, farrrwork. Mc nWirMforGn pgMlond NaWpaperry dv�y <onsWchon of tlw Wikirg d SYsxVq aM bzng sMl ramaMin pMu uHd Moors, root aM wal aMelHnp Nwa Beene �relV comtruned. e. snp.ro pans anMl b wet-.ump.a.m agr.e L,/ m..ryre.rar.xwd.m werna.a ton�M <m'ror r.w.w a�or ra <emvUawn. tt apgcade. incWtle w<Mrp baM hom edRc•N atrxtuez NMI are wilNn Ma sore pf irlluerce 145 depee wedge up tM slog homtM bseof l rgeirvn9d IRK ark I or OSHA NK wr<Mrg. bads. o OSHA print wit b oFJalred per CAL J OSHA raqutr.mega o'ConMuction Noun"'. Weektlap. 6OOam7 ODam', SaWrMy,'. 900amA.00am; SUMws & HolidaNNo Work Nbwed SHEETINDEX ARCHITECTURE CR& APo.O COVER SHEET AP40 TYPICAL UNIT PLANS C1.01 TITLE SHEET APo.1 PROJECT INFO AP41 TYPIC& UNAT PANS C2.01 EXIS TENG SITE SURVEY AP0.2 SHE CONTEXT AP0,3A AREA DIAGRAMS M42 TYPO&UNIT PUNS C2.M DEMOLITION PUN C203 PARCELRATION PAN APtL ALLOWABLE OPENINGS AP5.0 RENDERINGS C3.01 SHED APo,40 EGRESSUAGRAMS AM, RENDERINGS C3.M Fin ACCESS PLAN APS41 EGRESSDIAGRAMS AP0.42 EGRESS DIAGRAMS APS2 RENDERINGS CAM GRACING FLAN CS.Ot IJHLHY PUN AP0.43 EGRESS DIAGRAMS AP8.0 DETAILS C6.01 STMMWATER CONTROL PUN AP't EGRESS DIAGRAMS AP0.50 ACCESSIBILITY COMPLIANCE DIAGRAMS I IA C7.01 EROSION CONTROL PUN CT.OS CONSTRUCTDN BAPS AP0.51 ACCESSIBILITY COMPLIANCE DIAGRAMS IIA C6.01 STANOARD DETAILS AP0.52 ACOESSIBILTY COMPLIANCE DIAGRAMS I IA AP0.53 ACCESSIBILITY COMPLIANCE DIAGRAMS LIB U.02 STANDARD DETAILS -03 DEfA&S API). 54 ACCESSIBILITY COMPLW ICE DIAGRAMS I IS CS.W STORM MAN PUMP AP0.55 ACCESSIBILM COMPLIANCE DIAGRAMS I IS APo.60 SIGNAGE DETAILS STATION DETAIL APJ.ei SIGNAGE DETAILS AP0.62 SIGNAGE DETAILS -.TO FIRE DEPARTMENT LETTER OF APPROVAL LANDSCAPE AP1.0 SHE PLAN 1.1.0 FLOOR 1 PLAN LI.1 FLOOR?PUN AF2.0 BASEMENT PLAN L1.2 FLOOR6PLAN P2 A1 FLOOR PLAN L1.3 PLANTING IMAGERY AP22 FLOOR2PLAN AP23 FLOOR -PLAN L1.4 HARDSCAPE IMAGERY L1.3 LANDSCAPE DETAILS APZA FLOOR 5 RAN 1.1.6 IRRIGATION CALCS. AP2.5 FLOOR 6 PLAN PUNLEGEND AP2.6 ROOF PLAN 0..1 FLOOR 1R L2PLANTING FLAN AP BUILDING ELEVATION L2.3 FLOOR 2 PUNTING PLAN .0 A BUILDING ELEVATION FLOOR 6PLANTING PUN 2 An 3 BULLING ELEVATION AP3.3 BLXIDING SECTIONS U.3 SCAM L2S TOT& SHE LANDSCAF64G U5 FRONT E LACK SCAMG AnA LOT COVERAGE E3:3= I jak THE HA :-w g k F ` 1 095 ROLLINS ROAD tz/oa/te -0-1 COMPANY . .,m. �����' \m1100 �P , a i O1080 Carolan Ave 0 1079 Rollins Road 5O 1000 Cadillac Way SITE CONTEXT IH HAeNOVER :•gkF COMPANY 1 095 ROLLINS ROAD i zioaii a nao.z - - — t December 24, 2018 Jonathan Ellis, ATA BDE Architecture 950 Howard Street San Francisco, CA 94103 RE; ALTERNATE MEANS OF PROTECTION for 1095 ROLLINS ROAD Dear Mr, Ellis, I am in receipt of your request for an Alternate Means of Protection to mitigate where the fire apparatus access and hydrants are not compliant to current California Fire Code requirements, Your request is approved with some conditions. In lieu of meeting the specific requirements or the fire code, you will provide the Items indicated In your 15 November 2018 Request with accompanying attached letter dated 16 November 2018 as well as the following: 1. The fin, sprinkler and f ire m xc standpipe systeshall be ina—hod. 2. Two positive pmsurimd stairways extending In the roof with standpipes locoed a inane udiatc larding levels and the mnf At least one stair shall he provided on either side of ha"nnntai exits. Openings m the nwf'shall ba in accordance with §t011.12.2. 724 CRC. 3. Fire Wall/Horitont.l We, shall br provided ! podium M the roof Debts within the fire wall/hotimnmt d the corridor shall he o4 . oors. its swinging d 4. 9Br Parking garage which will utilisea slacking system shall be p ctmu d by a fife sprinkle, system with a density dasigmd fen ewm high Want. The Items indicated with this alternate are not intended to set a precedent and is specific to 1095 Rollins Road. The applicant recognizes with approval of this alternate, the applicant may not request any further alternate means of protection or method of construction. Please Incorporate the Alternate and both attachment letters into your building plans. 1t you have any questions, do not hesitate to contact me. Sincerely, %/' �� %Md Division Chief/Fire Marshal cc: Catherine Keylon, Senior Planner easy Polk- Nod i &udmpme, CA worn laanl sae -lawn 1 www.rn/duJiuxxnx y t; rnplrW�wutyld THE HI JP HANovett e_� B K F COMPANY . N-Yember 19, 2018 1 Genova County F9e Depanreart 1aivi Hnsmr llrted Burdrgame, CA 94010 Re: 1095 Ad". Road, &rdingamu SDE Job No. 1712 Request for Aliterat, YalerWs m fastlrpss of toMWctlon-JusWkation For this aolact the proposed saamata is re provide two fully presse ited stairwell enclosures, with nosh sab of siaee eXtaediN Is this roof and in sWAP4.. leased on idermeiRete landing& TNs anerrab" asceads Ma minenum w the W15 California Ballast; Clove, which doss rat ni"m ata rs in ran -high rise bindings In ire prase n—J, The.—intiae b Section tot 1,12 of the —a .1..lbws root access tw this Ives of project {wan m o-rowd moll se he by Marna of a ladder. a ship a ladder w an alternating bawd device• se the.&tendon of Win W. io the roof able .Mns ios the min"- ,equirementa rot a WW-.1 this type. Thane alsernat-s W the ntwir design will ennaws the abi* I Poe Ilgt m a respad to a fire mwr9eha•y, try .1-1 quak accasa In the roa Wan either sir. Prase i—twn of the stairs, which ova aer-1, Wily esnnkiened, will When engtsan the nma avadabia for neacue-perations. The able pressunzst-n tans - he equipped with n.ekup batlery powor, ao the slaimeNa will remain tenable --ant". . --pants b.gram and for Me Igfr—ro enter are Duileng la a far bngre f»rkd of ten- Man would normally be lourd w, a swerbr budding. M ar)ditbn, WV.Ugh rwl requbed for iype II6ACcrearucaoh, the project ova nave a Fire wal -W- ing IroM tlhe Type bA tarvete poditnn al Floor 208 NB way b rho roof. At each a -or a hair-ntai ass se, be aoWded Ihrouyh ass noncwnnuslitde 3-n-w ,.bell Fire WaN, albwMg,esldents m ether sae b ales sn satdy M,ough 3 hour rayed well -cludrg"a m tab -opens.. Thia Fee Wail will tanner enhance Me rarely of the-ccuPads by enaunrg they will nave a significant Wind of was avallaWa re use a nesea- ell stair Iw egress. fin ag rt1. 4k— llll A naMan Fnnis. AIA LffU AP iant ni)F--. a:hitnrt.n. Inc. 3E-1041 S e &DEAIC.k1'C AA dc CENTRAL COUNTY PRE DEPARTMENT Request for Aftemate Materials or Methods of Construction Date Received: nnsna Permit Number In accordance with section §2,02, Tide 19 CahfOmia Code of Regulations, the undersigned requests approval of alternate means of protection for: Protect Name: I— nesw fn.a Project Address: Ines r eana A-1.9alkgame, CA Subject of aRertlaWe (smraleAxmsrtwsrderurpkald Msad, dsbwrt 7�). RnaPsar+uaoor real pmaimrcy Code requirement (ycarrroar edwJxr aadaertkrnl• rraorroRreadr sown SOa.1I-•Tlwlire ppersuaa'af recta. lnas shwa Ica «rtdn lsoreet a rl lwm.nea m. faoNy ad al Poniard m..twdr welisol IMArw awry a the fwiWwg an nraNrW by an w�proved Moto KouM Ind awwbr -f inn nulling a sassy° Alternate Proposed: ta,idkai 9hwl nave(Wu pmamae.aewaya eswwing to l-a four Wnh waxlPilwa w[rnnema re Iandag kaef aukA,g see Iwhe a bewalLhwiea. ai nN scam radw. m tw wed wr autanaleYy dwbg hsnw s dewt lustificatlOn (&(tads copAs deny relarerttA a.Y,rnarct ewpwt tddYlkNi{. arc), SnnallxMv1 Mta hum am MrMttMe,dawd i n-16Lhla Requested by: Affiliation with Project: Rirlr name signature Contact Telephone No: srani nowt StafPAM/cgs: `Jae A�•�-�.aclrr�. - Approval Recommended I I Not Recommended I I Fire Marshall, 1 095 ROLLINS ROAD I 12/03/19 IAP0.'- Tz au u R e 5 , i O` MCI ECEASEME S.C.D. DD , a c _ _ r .t tew' i , , 1 GAS STATIge CC CPNOPY_ , , 1 STORY -------------- AA ' , a ` "STIII—ARRIM1 LOT 1 STORY RETAIL 3 STORY ,..,N TRPARK APA —TS ; SITE PLAN THE .i Bk HANOVERI M� - 1095 ROLLINS ROAD 1zi❑ai,e AP1.❑ "`"`�� COMPANY --- --- --- - I I _V_ L �li L DD AA ------------ --------- ------------- BASEMENT PLAN THE ,095 ROLLING ROAD az)F_*HA,OVEIj-._qlBRFj - 1. , I �l I I - I I COMPANY .- . I . O of/. • M" I uuc% j��1 r+ m HANOVER COMPANY FLOOR 1 PLAN 1 095 ROLLINS ROAD I 12/03/19 I AP2.1 -o _0 FLOOR 2 PLAN THE E3D= HA. 'ow, -Fs9gKF ® 1095 ROLLINS ROAD tz/oa/ta AP2.2 COMPANY �. ,�A... ,:�;r.,, 11 EsD-jIM THE I I TOHA,0VERj,--i-m'BKFj;,-� COMPANY w 0. O FLOOR 3-4 PLAN 1 095 ROLLINS ROAD I - I " 12 a 14 15 18 Q, Q , , e -r' 'A r, y � 4 t , , � + J EK)_ �#HTHANOVEI�yq'BKF� E , - COMPANY FLOOR 5 PLAN 1 095 ROLUN3 ROAD I t 2/o3/t 9 I APz.4 « a 11 12 13 14 15 16 a tU , 9 ` w tw z , , 1 , , , � , tid' ' • N.f.aLf" /.T'_ ..AMMO\..�a ,�i.._ , \�" k •it ` ,m GE- , BB _m __-._ asT- FLOOR 6 PLAN THE HANOVER .. d , �-*� _�gkf 7 095 ROLLINB Ronk 12/03/19 a❑z.s COMPANY �....�..,...® �;;,��,. ROOF AREA ABOVE WV. BU"M HEIGRT iT ALLOWABLE%• S% ,.., x . .. .r a PER CODE BECTON n.oBBw PROPOSED 11 FOR ENCLOSED ELEVATORS, (AST S9 " STAIRS. MECH PENTHOUSES, 10 ; AND OTHER EQUIP. l / j t2 73 14 15 78 t , Z I , _ ROOF / , ,1 EE , , , , _- O CC `• ,/ � ROOF PREA , I , 1 , 1+`6-I✓ 1` , BELOW ------------------------- ROOF PLAN E3D= THE ...,e 116�'o- `'`�� 1 09 5 RDLLIN3 ROAD 12/03/19 AP2.6 COMPANY W, son ME '11Is I is INN in i III III in '10 son so 0 0! am 1111=1111■IN ME, 1111W 1 INN 0 IBM 0■2 so III in sun ME go■ am man so 1111011111 on INN 111111111 0 0■ AWN am IN MEN am IN ■I m 4 ! IN as fgp Moo 111 NEI IwAll III In ii so ■us ok' � �l r A son Wri- V, so Arli III p Q g—— "ig a6l 111 111901 01A Wd Amp IRIV AIR �A 2141 Ito lmtW, Ilia iml 1W 'MEN so so son BENI .8 Af VA 777-7, MTH ATIDM WESTB ATM r0 �o O O F1WMm G) M110VV_Il O O O O 0 O O S o r Cement 1 Slucco 2 NM CemrM MrnNrMvatl 1 SMm Vrmar 6 Vioyl WlMow a MOW RAW I Glrrr RNlinp B Metal awning 9 StorehoM 1p Fi Ein9 EAST/ WEST ELEVATION THE HANOVER _gkF � •�� 1095 ROLLIN9 Rono iaioanv AP3.1 <. r . COMPANY.a....a..,.�. ®. O © © O © O O O O m SOUTH ELEVATIOF THE :�gkF E3:3- HANOVER ® 1 095 ROLLINS ROAD I 17/03/19 I AP3.2 COMPANY ------------- ------------- ------------- -------------- I _ __________________ ------------- . . n* u^mme«|��uom^n |����� COMPANY � | � . . . ! | | | . . ' i ! | | ! | -�--�-----f— | —+a�- ��T- | -�-----| --�~-- Bt"W�" --�- | |--�--�---�--------�-----�� / --------+w*� — —�- --_-_— _��_ .- _- — —+- ------ —�w-- | . . . -| -__-| --_!__- L__- |--_-__-__-_--_--| . . . . . . --+------ —�e�- BULDW SECT" I BUILDING SECTION 1o9s nO^"N° n=°=� .`==" |^,"" LOT COVERAGE dmft THE ..� HANOVER :\BkF 1 095 RDLLINS ROAD iaio ails I APa.a COMPANY �`1NS RD �0 J: 10'-O" rYon� SeCbxk I � � Y' f LO BYILEASING, fir•` Ll GROUND FLOOR LEGEND O Concrete 5idewalk O Decorative Paving A �1 f O Decorative Paving B O Parkway Planter O Planting at Building QStreet Tree •�"�,,..� Q ornamental Tree v �.� Decorative Pot 4 #(a Screening Hedge O unit Paver entry Drive ..-. �� ui entry Stoop I MAIL ROOM . 4 5, "4 ,y 0 Wood Fence (T'-0' Ht.) W Q Stone Stepping Pads Seat Wall I �6ravel `i is outdoor Furniture 0 -1 Ht. Metal Fence 1 Gate is Street Light�VI Q Onsite Tree � concrete Walkway �"v a aw 0 Activity I" w/ Sod Q Firelane w/ Grass Pave System 1 Sod SEE L2 SERIES FOR PLANTING PLAN 1-it- JW �gKF HANOVER AACHITECTUHE COMPANY —.--"","u•""' dI TRUE�EROJECT FLOOR 1 PLAN 1095 ROLLINS ROAD, BURLINGAME I 11=19 I L1.0 NOR1R NORTH 0' 15, 30' 60' ;, ..�,.„, `„W �.wre"`+Ww�wm�.-."••wnx,,.. en«a rcwwwwwwwww� ,�. �+,w.w..w�ww.a,.x, w'�w.. ..m,.:.��. �v..,+w � ..row m..w ,w„�. „. m w _,„++owmaw.,a ..... �+m+.wmw+wmWw.mww�w,aw�.�mw.www.m . oa mw ^ e ,.. mail A �, ,A - / J LID l 0 a a , RI. c �: ry f1% � ,I '..., ut Lt >l�„ to 1 r k (` � lL3 11 i 1 '' C a. H� �� + Lt �� k , qq w 1 y Fr L7 COURTYARD i « L 1 ,��': \ fi �3 Ornamental Tree �H �i amp„ ❑ d,P\ i E e Q5hade Tree hM @ Bocce Bail Court u0 5eating Area Not Used ` Q Decorative Paving A 1 -�� .. '" ■■ ■■yy�y� . �rtlFR■#i�t■ u Decorative Paving B ,'`, - �..� �e brill Area T " _ " I_ _ . 0 CD" N Fire PlaGC _-.., I' _". _ ".(L ® Not Mad - i Raised Planter O Tree in Large Pot O Evergreen 5mall Tree Q a2 rtt Parapet Ra i SEE L2 SERIES FOR PLANTING PLAN „ A v�v Tj-jE rR1e r-Ro�eeT 1095 ROLLINS ROAD, BURLINGAME I 11122/19 HANOVER N RT RT FLOOR z PLAN L1.1 ..� r 91 c re r v6 r, T u w e COMPANY ^`•• 0' 15, 30' 60' e,vv j,, @:;9A n , b tb �— Za t c ` i Lb ROOF i` Ics C 2 Q Tree in Large Pot Ou 5eating Area t Q Not Used 0 Decorative Paving A O DecoraNve Paving Q 6rill Area Q outdoor Game Table — — — _—_�"-• �a TV Seating Area w Synthetic Turf �A i ® Gravel Type i u� Gravel Type 2 Q Illuminated Orb Q Decorative Pots O String Lights LS 3 L2 L"I LB 'O9 Fire Pit O Perimeter Railing at Seating Area SEE L2 SERIES FOR PLANTING PLAN THE HANOgkF VER aal TA c I T g c x„ ,I COMPANY E-- 5 1-- Pun — r #E 1I WIN a y l _, as __ W9t ,. N TRUE RR°'ter FLOOR 6 PLAN NORTH NORT II 0' 15' 30' 60' 1095 ROLLINS ROAD, BURLINGAME 1 11/22/19 Im 4 ACER PALMATUM SANG U KAKU' BETULA NIGRA JU141PERUS CHINENSIS SPARTAN' PLATANUS ACERFOLIA COLUMBIA' PODOCARPUS ELONGATUS MONMAL' PODOCARPUS HENKLEII PODOCARPUS MACROPHYLLUS CORAL BARK MAPLE RIVER BIRCH SPARTAN JUNIPER COLUMBIA LONDON PLANE TREE ICEE BLUE YELLOW WOOD LONG LEAF YELLOW WOOD YEW PODOCARPUS SHRUBS ,a s 1 DIETES IRIDOIDES ERIOBOTRYA JAPONICA COPPERTONE' MAHONTA EURYBRACTEATASOFTCARESS NANDINA DOMESTICA GULF STREAM' PHORMIUM MAORI QUEEN'+ SARCOCOCCA RUSCIFOLN VIBURNUM AWABUKI'CHINDO' AFRICAN IRIS COPPERTONE LOQUAT MAHONIA SOFT CARESS GULF STREAM NANDINA MAORI QUEEN FLAX FRAGRANT SWEET BOX AWABUKI VIBURNUM GROUNDCOVER LAWN C 'if 99 URIOPE MUSCARI 9IG BLUE' OPHIOPOGON JAPONICUS'NANUS' ROSMARINUS OFFICINAUS'HUNTINGTON' SEDUM CONFUSUM TRACHELOSPERMUM JASMINOIDES FESTUCA ARUNDINACEA BIG BLUE URIOPE DWARF MONDO HUNTINGTON CARPET ROSEMARY SEDUM STAR JASMINE TALL FESCUE =:;:3E: THE HANOVER B k F PLANTING IMAGERY 1096 ROLLINS ROAD, BURLINGAME I 11/22/19 I L1.3 A R[ H i T E[ l :. COMPANY F�u,xm-Sarum >uxivas 1"x4" eedar— Fascls Board 2"xb" Cedar Cap to Span 2 Panels (12' Length) mN 1"xb" Cedar — Picket 1"x4" Cedar — Fascia Board 4"x4" Treated— V2"x4" 1 `4"x4" Treated Pine Post Treated Pine C Pine Post Rails Beyond a ry �114 SECTION/ELEVATION SCALE: 2"xb" cedar Gap NOTE: 1. All Treated Wood Shall be .40 CCA Or Greater. 2. Fence to be Stained. 3. Face Posts to Adjacent Property, Face Panels to Hanover Property. 2W" Treated Pine Rails Beyond 7HT. PERIMETER WOOD FENCE Face of Building Property Line CMU or Gonorete :24'-0' Overall 3" amp 3" bap 5" 6sp I 4 I I Heavy Duty BOIL On Hinges Knox box w/ Key to the (` A Tri le-5 Steel Item sH13-100 P Drop Latch I'I 1/4" x 4" 1Alum. Louver Panels ' ' in 7 f.� 1.1 4." I Rotated at 92 Degrees r .I �_.1 6" _-- 1 Lockable &ate Drop Latch to be Hinged for Clearance when Set Post 36" Min Into both Gates are Open Key for Concrete Footing as Shown Lock Kept in Knox Box Panic Hardware on Dog Run — -6 Side of bate 1 ELEVATION GATE AT DOG RUN SCALE: 1/4" = 1'-0" Post 6-0" O.G. (Typ.) 4" O.G. (Typ.) 2" Sq T.5. Horizontal 2" Sq. T.S. Rail (Typ.) Post (Typ.) Tj 1V 4 }" Solid Sq. Pickets m m II I II I II II 2" Sq. T.S. Horizontal Rail (Typ.) 2" Thk. Stone Cap (Parapet) ELEVATION PARAPET RAIL AT LEVEL 2 1/4" = 1'-0" '\ / SCALE: 1/2" = 1'-0" ESDM THE LANDSCAPE DETAILS 1096 ROLLINS ROAD, BURLINGAME 11122/19 L1.5 HANOVER:B k F ARCHiTFCTUnC COMPANY PLANTING LEGEND - COMPREHENSIVE PLANTING LEGEND - COMPREHENSIVE TREES ISHRUBS LABEL QUANTITY SYMBOL BOTANICAL NAME COMMON NAME SIZE NOTES LABEL QUANTITY SYMBOL BOTANICAL NAME COMMON NAME SIZE NOTES T-1 18 Q A_ palmatum Coral Bark Japanese Maple 24' Box Standard 6-1 O 49 Meu ehonie rybm teata Soft Caress' Mahonin Soft Caress 5 gallon Full Container 'Sango Kaku' 5-11 94 ($ Nan dlr» domestics CiuH Sfream' Gulf Stream Nendina 5 gallon Full Container T-2 9 (D Betula nigra River Birch 24' Box MWtl-trunk S-12 28 PP�Oueen, Maori Queen N.Z. Flax 5 gallon Full Container T-3 5 Juniperus chinansis Spartan Juniper 24' Box Full to Ground S 13 71 Prunus leurocerasus 'Otto Luyken' Otto Luyken Laurel 5 gallon Full Container 'Spartan' 5-14 57 O Raphiclepsis umbellate DwarfHawthorneYedda Hawthorne 5 gallon Full Container 'Minot T-4 3 O Dies europaea'Swan Hill'— Hill Olive 24' Box Multi -trunk S-15 33 Sarcococce ruscrfdia Fragrant Sweet Box 5 gallon Full Container T-5 12 Pletanus acerifolia 'Columbia' Columbia London Plane 36' Box Standard S-16 23 %� r Ternstroemla gymnanthera 'Sotell' eigfoot Cleyera 5 gallon Full Container ��.��i7i7��✓✓AA 5-17 40 Viburnum awabuki Chindo' Awabuki Viburnum 5 gallon Full CoM®Iner T-6 7 Podocarpus elongatus 'Monmal' Icee Blue Yellow Wood 15 G Full to Ground GROUNDCOVER & VINES T-7 8 Podocarpus henkleii Long Leaf Yellow Wood 15 G Full to Ground GC-1 120 at ® . Seasonal Color 6' Pot 9' O.C. GC-2 490 Linope muscen Sig Blue' Big Blue Lin ope 1 G 12. O.C. T-8 13 O Podocarpus macrophyllus Yaw Podocarpus 15 G Full to Ground Rosmannus oHicinalis GC-3 112 'Huntington Huntington Carpet Rosemary 1 G 12' O.C. Carper SHRUBS GC-4 1,175 Ed Trachelospermum asiaficum Asian Jasmine 1 G 12' O.C. S-1 9 O° Aeonium haworthii Pinwheel Aeonium 5 gallon Full Container GC-5 40 E] Ophiopogon japonicus YJanus' Dwarf Mondo 4" Pot 6" O.C. S-2 143e Agepanthus afncanus White Lily of the Nile 5 gallon Full Container Alb..' GC-6 1,180 at n/e Mexican Beach Pebble Black 3"-5" Pieces n/a S-3 7 Agave shewii California N.W. Agave 15 gallon Full Container GC-7 415 sf OO Ne MexMexican Beach Pebble 3'-5' Pieces n/a S-4 3 _lMJ_ Agave weber Webers Agave 24' Box Full Container GC-8 2,175 sf ® rye Washed Drain Rock 31V Pieces n/a S-5 138 ® cietes indoides African Aris (Blue w/ White) 5 gallon Full Container V-1 8 Trechelospermumjasminoides Star Jasmine; Staked Vine 15 G Per Plan S-6 31 ® Enobotrya japonica Coppenone Loquat 5 gallon Full Container 'Coppertone' LAWN &SYNTHETIC TURF S-7 72 O Gardenia psminoides Veitchil' Dwarf Gardenia 5 gallon Full Container L-1 1,91 O sf Festuce erundin.— Tall Fescue Sod S-8 25 Hakonechloa macro All Gold Japanese Forest Grass 5 gallon Full Container L-2 2.000 st n/a Select VR by ForeverLawn Synthetic Turf yell Gold' S-9 85 Ilex cornufe Larissa Holly 5 gallon Full Container 'Cen55a' ��� THE HANOVER �� B k F I PLANTING LEGEND 1095 ROLLINS ROAD, BURLINGAME I 11/22/19 I L2,0 A R C H I T E C T U R E COMPANY burros-Snvrrus rwxsa L-2 O�VROJECT FLOOR 1 PLANTING PLAN 1096 ROLLINS ROAD, BURUNGAMEI 11/22/19 I L2.1E NRUE�"'DE If% HTHANOVERI,�B k F n w c H, r e c 7 u is e COMPANY m..,.a::n..xus o' 15' 30' 60' proPLr1N LM i i nn n T-2 5-11 5-. THE �v-.IBKFITRUEklk-ECT FLOOR 2 PLANTING PLAN 1096 ROLLINS ROAD, BURLINGAME 11/22/19L2.2 HANOVER RORrH oRTM t T E[ T U R E COMPANY --.R...., of 16 30' 60' Property Line THE B k F NOTaRTM�anTM T FLOOR 6 PLANTING PLAN 1096 ROLLINS ROAD, BURLINGAME I 11/22/19 I L2,3 HANOVER ••� ., R s� � T k� T �� R E COMPANY I --,.., - 0 15, 30' 60, o ° Total Site Landscaping: Level 01.6,055 sf Level 02 - 2,366 sf Level 06 -140 sf Total - 8,560 sf 140 sf .. 2,565 6f LEVEL 01 ��= I # THE _ TRUE�PROJECT TOTAL SITE LANDSCAPING 1095 ROLLINS ROAD, BURLINGAME I 11/22/19 I L2,5 HANOVER :� B k F NORTH NORTH A R C H I T E C T U R E COMPANYA..,.., o z5 so' 100� BURL AGENDA NO: 8f STAFF REPORT MEETING DATE: February 18, 2020 To: Honorable Mayor and City Council Date: February 18, 2020 From: Ana Maria Silva, Executive Assistant — (650) 558-7204 Subject: Open Nomination Period to Fill One Vacancy on the Planning Commission RECOMMENDATION Staff recommends that the City Council call for applications to fill one vacancy on the Planning Commission. The pending vacancy is due to the expiring term of Commissioner Richard Sargent. The recommended deadline is Friday, March 13, 2020. This will allow applicants two opportunities to attend a Planning Commission meeting (February 24 and March 9, 2020). BACKGROUND The City's current commissioner appointment procedure calls for any Commissioner desiring reappointment to apply in the same manner as all other candidates. All past applicants on the two- year waitlist will be informed of the vacancy. 1 BURLINGAME AGENDA NO: 8g STAFF REPORT MEETING DATE: February 18, 2020 To: Honorable Mayor and City Council Date: February 18, 2020 From: Lisa K. Goldman, City Manager — (650) 558-7243 Subject: Approval of Out -of -State Travel for the Mayor, City Manager, and Public Works Director Related to Federal Advocacy for a Broadway Grade Separation Project Grant RECOMMENDATION Staff recommends that the City Council approve out-of-state travel for the Mayor, City Manager, and Public Works Director related to federal advocacy for a Broadway Grade Separation Project grant. BACKGROUND In January 2020, the U.S. Department of Transportation released the Infrastructure for Rebuilding American (INFRA) notice of grant funding. The City of Burlingame, with assistance from the federal advocacy firm The Ferguson Group (TFG), is applying for $125 million in funding from the grant for the Broadway Grade Separation project. The grant application is due at the end of February. DISCUSSION In order to strengthen the City's grant application, TFG's representatives recommended that the Mayor, City Manager, and Public Works Director travel to Washington, D.C. from Feb. 25 to Feb. 27 to meet with Senators Feinstein and Harris and/or their staff members, Representative Speier, other Members of Congress as available, and representatives from the Department of Transportation. TFG is in the process of setting up the meetings and will provide a final schedule closer to the start of the trip. Councilmembers and City staff are working to secure, or have already secured, letters of support for the City's grant application from a number of elected officials, government agencies, and business groups. The list includes Representatives Speier and Eshoo, State Senator Hill, Assemblymember Mullin, Supervisor Pine, the Town of Hillsborough, the Peninsula Corridor Joint Powers Board (Caltrain), the San Mateo County Transportation Authority, SamTrans, the Metropolitan Transportation Commission, the California High Speed Rail Authority, the City/County Association of Governments, SFO, the Burlingame/SFO Chamber of Commerce, and the San Mateo County/Silicon Valley Convention and Visitors Bureau. 1 Approval of Washington, D.C. Travel February 18, 2020 FISCAL IMPACT The entire trip is estimated to cost approximately $1500 per person. There are sufficient funds available in the travel accounts for the City Council, City Manager's Office, and Public Works Department for this important trip. 5 To: Date From: STAFF REPORT Honorable Mayor and City Council February 18, 2020 AGENDA NO: 8h MEETING DATE: February 18, 2020 Lisa K. Goldman, City Manager — (650) 558-7243 Nil Blackburn, Assistant to the City Manager — (650) 558-7229 Subject: Adoption of a Resolution of Support for the City's Application for $125 Million from the U.S. Department of Transportation Infrastructure for Rebuilding America (INFRA) Discretionary Grant Program RECOMMENDATION Staff recommends that the City Council adopt the attached resolution of support for the City's application for $125 million from the U.S. Department of Transportation's Infrastructure for Rebuilding America (INFRA) discretionary grant program to construct a grade separation over the Caltrain rail line at the Broadway Station ("Broadway Grade Separation project"). BACKGROUND In January 2020, the U.S. Department of Transportation (USDOT) announced it would award more than $900 million to significant projects that support the Administration's focus on infrastructure improvements that will improve transportation infrastructure, economic productivity, and quality of life. DISCUSSION In early 2017, the Burlingame City Council identified and adopted four priorities to serve as the guiding principles for the City's key initiatives and policies. These priorities include transportation, infrastructure, housing, and sustainability. During its fiscal year 2019-2020 Goal -Setting Session, the City Council identified its top five infrastructure initiatives for the coming year. The Broadway Grade Separation project topped this list and received unanimous support due to its positive regional impact on police and emergency response times, traffic congestion, and economic vitality. Although there are over 10,000 at -grade railroad crossings throughout the state, the California Public Utilities Commission continues to rank the Broadway at -grade railroad crossing first on its Grade Separation Priority List and has done so for several years. With over 70,000 vehicles using the Broadway corridor on an average daily basis, Broadway is the only gateway to the City of Burlingame with direct connection to the Downtown Business District, the Rollins Road Industrial District, Sutter Health Mills -Peninsula Medical Center, and numerous auto dealerships, hotels, and hospitality services. In addition, Burlingame is uniquely positioned between three international transportation hubs: San Francisco International Airport (SFO), the Port 1 Support for the City's INFRA Application February 18, 2020 of Redwood City, and the Port of San Francisco. Four major highways border or pass through the City, including U.S. Highway 101, Interstate 280, State Route 82, and State Route 35. The concentration of these major destinations generates high traffic volumes that are compounded by the at -grade railroad crossing serving Caltrain, the seventh largest commuter rail system in the country, and the Union Pacific Railroad. These volumes result in significant traffic queuing on Broadway, which extends back to the U.S. 101 ramps. The average traffic delay during the weekday afternoon peak was measured at approximately 5.4 minutes in 2017. By 2040, and without any improvements, the delay will increase to approximately 24.2 minutes. FISCAL IMPACT To date, the City has funded and completed the Project Study Report and Preliminary Engineering/Environmental phases of this project. The total cost of the project is estimated at $321,608,000. The City will apply for $125,000,000 from the Large Project funding category of the INFRA grant program. As is required per the grant application, the City will provide the required 40% INFRA grant match with funds from the San Mateo County Transportation Authority's Measure A and Measure W Programs, the California Public Utilities Commission's Section 190 Grade Separation Program, the State of California's TIRCP (Transit & Inner City Rail Capital Program) Program, and the Metropolitan Transportation Commission's One Bay Area Grant Program. Exhibit: Resolution 2 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME SUPPORTING THE CITY'S APPLICATION FOR $125M FROM THE U.S. DEPARTMENT OF TRANSPORTATION INFRASTRUCTURE FOR REBUILDING AMERICA GRANT WHEREAS, although there are over 10,000 at -grade railroad crossings throughout the state, the California Public Utilities Commission continues to rank the Broadway at -grade railroad crossing first on its Grade Separation Priority List and has done so for several years; and WHEREAS, the Broadway at -grade railroad crossing is the epicenter of three international transportation hubs, four major highways, two rail systems, including Caltrain, which is the seventh largest commuter rail system in the country; and WHEREAS, 70,000 vehicles use the Broadway corridor on an average daily basis resulting in significant traffic queuing that extends back to the U.S. 101 ramps; and WHEREAS, the current at -grade crossing directly impacts public welfare and safety; and WHEREAS, the Broadway Grade Separation project would be in complete alignment with the Department of Transportation's priorities to ensure safety first and improve our nation's transportation infrastructure, economic productivity, and quality of life; and, WHEREAS, the City commits to provide the required 40% matching funds from non-federal funds. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES THAT The City supports the application for $125 million from the U.S. Department of Transportation Infrastructure for Rebuilding America (INFRA) discretionary grant program to construct a grade separation over the Caltrain rail line at the Broadway Station. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 18th day of February, 2020 and was adopted thereafter by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: Meaghan Hassel -Shearer, City Clerk STAFF REPORT AGENDA NO: 8i MEETING DATE: February 18, 2020 To: Honorable Mayor and City Council Date: February 18, 2020 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Adoption of a Resolution Approving a Professional Services Agreement with W-Trans for Engineering Design Services for the Oak Grove Avenue and Carolan Avenue Traffic Signal and Related Intersection Improvements in the Amount of $129,250 RECOMMENDATION Staff recommends that the City Council adopt the attached resolution approving a professional services agreement with W-Trans for engineering design services for the Oak Grove Avenue and Carolan Avenue Traffic Signal and Related Intersection Improvements, City Project No. 84610, in the amount of $129,250, and authorize the City Manager to execute the agreement. BACKGROUND The intersection of Oak Grove Avenue and Carolan Avenue (Oak Grove/Carolan) is located north of the Burlingame Avenue Downtown Area and -adjacent to Burlingame High School. The intersection of Oak Grove Avenue and Carolan Avenue is approximately 230 feet from the intersection of Oak Grove Avenue and California Drive, with the Caltrain rail lines operating parallel to Carolan Avenue and in between both intersections. During peak morning and evening commute hours, Caltrain operates up to five northbound and five southbound trains every hour through the Oak Grove Avenue rail crossing. With the planned electrification of the rails, Caltrain anticipates faster performance and an increase in the number of train operations in the coming years. The Oak Grove/Carolan intersection has stop signs facing northbound, westbound, and southbound traffic. Eastbound traffic does not have a stop sign. Free flowing eastbound traffic was intended to allow vehicles to clear the Caltrain tracks for approaching trains. This configuration often leads to long lines of vehicles behind the stop bars on the east side of the railway tracks, especially during peak periods such as high school drop-off, pick-up, and the evening commute. As part of the City's plan to enhance multi -modal access and circulation in the area, staff conducted a traffic operations study of the two intersections referenced above. Recommendations from the study include a new traffic signal at Oak Grove/Carolan to streamline operations and enhance safety. In addition, related improvements to the Oak Grove Avenue and California Drive intersection and surrounding hardscape are recommended to further increase access for pedestrians, cyclists, and motorists. 1 Professional Services Agreement with W-Trans for Engineering Design Services February 18, 2020 for the Oak Grove Avenue and Carolan Avenue Traffic Signal Improvements DISCUSSION Staff issued a Request for Proposals (RFP) from qualified engineering firms to conduct an engineering traffic operations study and design of the two intersections. W-Trans was selected as the most qualified firm because of their understanding of the overall project needs, project approach, and similar experience. W-Trans completed the study phase of the project and provided staff recommendations for design. Staff has negotiated the following scope of professional design services with W-Trans in the amount of $129,250, which is also detailed in Exhibit A of the attached agreement: • Perform pre -design investigation, including review of record drawings, field surveying, potholing, and utility location to prepare project base map; • Coordinate with the Peninsula Corridor Joint Powers Board (PCJPB) and prepare rail pre- emption timing calculations to guide operations of the new signal during rail pre-empt; • Perform topographic survey to aid in the design of new curb ramps and to identify rail property lines; • Prepare 50% design submittal, including preliminary traffic signal layout and construction details to prepare engineer's estimate; • Prepare submittal to JPB for review and permit and submittal to PG&E for electrical service request; • Prepare 90% design submittal, including coordination with the City, updating layout plans for placement of new poles, cabinets, vehicle and pedestrian heads, vehicle and bicycle detection, pre-emption equipment, battery backup systems, and streetlights for the new and modified traffic signals, preparing draft bid package and updating engineer's estimate; • Complete and submit 100% design, including addressing City comments, finalizing specifications, finalizing cost estimate, completing 100% contract bid documents, performing quality assurance, and quality control review; and • Provide biding assistance, including attending a pre -bid meeting and answering contractor questions. The professional services fee of $129,250 is consistent with industry standards for consultant engineering design services based on the scope and complexity of the project location. Project construction is anticipated to begin in the fall of 2020, pending approval and permit from PCJPB. FISCAL IMPACT Estimated Project Expenditures The following are the estimated costs related to the project development: 2 Professional Services Agreement with W-Trans for Engineering Design Services February 18, 2020 for the Oak Grove Avenue and Carolan Avenue Traffic Signal Improvements Consultant Design Services $ 129,250 Contingency (15%) $ 19,388 Staff Administration $ 8,362 Total $ 157,000 There are adequate funds available in the FY 2019-2020 Capital Improvements Program to complete the design of the project. Exhibits: • Resolution • Professional Services Agreement • Project Location Map 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH W-TRANS FOR THE OAK GROVE AVENUE AND CAROLAN AVENUE TRAFFIC SIGNAL AND RELATED INTERSECTION IMPROVEMENTS IN THE AMOUNT OF $129,250 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT CITY PROJECT NO. 84610 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California which FINDS, ORDERS and DETERMINES AS FOLLOWS: The public interest and convenience require execution of the agreement cited in the title above. The City Manager is authorized to sign said agreement on behalf of the City of Burlingame. 3. The City Clerk is instructed to attest such signature. Emily Beach, Mayor I, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 18T" day of February, 2020 and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk AGREEMENT FOR PROFESSIONAL ENGINEERING DESIGN SERVICES WITH W-TRANS OAK GROVE AVENUE AND CAROLAN AVENUE TRAFFIC SIGNAL AND RELATED INTERSECTION IMPROVEMENTS CITY PROJECT NO. 84610 THIS AGREEMENT is entered into this day of 2020, by and between the City of Burlingame, State of California, herein called the "City', and W-Trans engaged in providing PROFESSIONAL ENGINEERING DESIGN services herein called the "Consultant". RECITALS A. The City is considering conducting activities for consultant engineering services for professional engineering design services for the Oak Grove Avenue and Carolan Avenue Traffic Signal and Related Intersection Improvements, City Project No. 84610. B. The City desires to engage a professional engineering consultant to provide professional design services because of Consultant's experience and qualifications to perform the desired work, described in Exhibit A. C. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: Scope of Services. The Consultant shall provide professional engineering services such as survey, engineering design, and bid services for the Oak Grove Avenue and Carolan Avenue Traffic Signal and Related Intersection Improvements and as detailed in "Scope of Services" of the attached Exhibit A of this agreement. 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement with completion of all work by December 31, 2020. Page 1 of 8 3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. 4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 5. Information/Report Handling. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk, unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. 6. Compensation. Compensation for Consultant's professional services shall not exceed 129 250; and payment shall be based upon City approval of each task. Billing shall include current period and cumulative expenditures to date and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form. 7. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three (3) years following completion of the work under this Page 2 of 8 Agreement. Consultant shall make these records available to authorized personnel of the City at the Consultant's offices during business hours upon written request of the City. 8. Proiect Manager. The Project Manager for the Consultant for the work under this Agreement shall be Steve Fitzsimons, P.E., Principal. 9. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City: Art Morimoto, Assistant Director of Public Works City of Burlingame 501 Primrose Road Burlingame, CA 94010 To Consultant: Steve Fitzsimons, Principal W-Trans 505 17th Street, 2"d Floor Oakland, CA 94612 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 11. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is Page 3 of 8 brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 12. Conflict of Interest. Consultant understands that its professional responsibilities is solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement, and it shall immediately disassociate itself from such an interest should it discover it has done so and shall, at the City's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify City of this employment relationship, and shall, at the City's sole discretion, sever any such employment relationship. 13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 14. Insurance. A. Minimum Scope of Insurance: i. Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: One million dollars ($1,000,000) combined single limit per occurrence and two million dollars ($2,000,000) aggregate for bodily injury, personal injury and property damage in a form at least as broad as ISO Occurrence Form CG 0001. Page 4 of 8 ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than two million dollars ($2,000,000) each claim/aggregate sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. iv. Any deductibles or self -insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. B. General and Automobile Liability Policies: i. The City, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. The endorsement providing this additional insured coverage shall be equal to or broader than ISO Form CG 20 10 11 85 and must cover joint negligence, completed operations, and the acts of subcontractors. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. The Consultant's insurance coverage shall be endorsed to be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurances maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. Page 5 of 8 iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. C. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. D. All Coverages: Each insurance policy required in this item shall be endorsed to state that coverage shall not be canceled except after thirty (30) days' prior written notice by mail, has been given to the City (10 days for non-payment of premium). Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. E. Acceptability of Insurers: Insurance is to be placed with insurers with a Best's rating of no less than A-:VII and authorized to do business in the State of California. F. Verification of Coverage: Upon execution of this Agreement, Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before any work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 15. Indemnification. To the fullest extent permitted by law, Consultant shall save, keep and hold harmless indemnify and defend the City, its officers, employees, authorized agents and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity, including but not limited to attorneys' fees, that may at any time arise, result from, relate to, or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which Page 6 of 8 arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant. This provision shall not apply if the damage or injury is caused by the sole negligence, active negligence, or willful misconduct of the City, its officers, agents, employees, or volunteers. 16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 17. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed under the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of San Mateo. 18. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. In the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 19. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. 20. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. Page 7 of 8 IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1). City of Burlingame "Consultant' By Lisa K. Goldman W-Trans City Manager Print Name: Title: Approved as to form: City Attorney — Kathleen Kane ATTEST: City Clerk - Meaghan Hassel -Shearer Page 8 of 8 EXHIBIT A February 4, 2020 Ms. Lisha Mai City of Burlingame 5oi Primrose Road, Burlingame, CA 94010 Proposal to Prepare a Traffic Signal Design for Carolan Avenue/Oak Grove Avenue and Signal Modification Design for California Drive/ Oak Grove Avenue Dear Ms. Mai, W-Trans is pleased to present this proposal for traffic engineering services preparing the design of a new traffic signal installation at Carolan Avenue/Oak Grove Avenue and traffic signal modification at California Drive/Oak Grove Avenue. This letter is an updated version of a proposal that was previously sent in 2oi8. Following are the assumptions relied upon in preparing our scope of services and resulting fee. • The City has selected Flashing Yellow Arrow (FYA) operations at the proposed new signal at the Oak Grove/ Carolan Avenue intersection and modification to FYA operations at the California Avenue/Oak Grove Avenue intersection • Base plans for the design will be traced from survey files collected for this project, supplemented with road As - Built or Record Drawings available from the City. The City will also furnish As -Built drawings of the existing traffic signal at California Drive/Oak Grove Avenue. • The Caltrain signal house appears to be in the southeast corner of the grade crossing. That suggests there should be an existing conduit under the tracks for the conductors between the Caltrain signal house and the existing controller at California Drive/Oak Grove Avenue, and no need for installing another conduit under the JPB tracks. • The scope of services includes coordination with the Peninsula Joint Power Board, and preparation of rail pre- emption timing calculations to guide operations of the new signal during rail pre-empt. Payment of JPB fees will be made by the City. • Survey work fortopographic information will be completed to aid design of new curb ramps and to identify rail property lines • Utility potholing of traffic signal pole locations is included • Plans will be prepared for all the equipment necessary to install a new traffic signal. • Plan sheets will be prepared to match the formatting required by the City and Caltrain. Scope of Services i. As -Built or Record Drawings of the intersection and the existing traffic signal at California Drive/Oak Grove Avenue will be obtained from the City, along with the City's desired sheet border. 2. A field review of the area will be performed, including obtaining any measurements needed. The height of overhead wires will be measured if appropriate to identify conflicts. Photographs will be taken to support efficient design activities, including photographs of the insides of existing conduits at the Oak Grove/California intersection. 3. Visible utility conflicts will be identified. If appropriate, the conflicts will be forwarded to the City for discussion and/or further action. 4. Base plans will be prepared using the survey and As -Built data supplemented by field notes and measurements. 505 17th Street, 2-1 Floor Oakland, CA 94612 510.444.2600 w-trans.ccm SANTA ROSA • OAKLAND • SAN JOSE Ms. Lisha Mai Page z _ February 4, zozo 5. Topographic survey will be completed for curb ramps at both project intersections. Limits of City right-of-way will be provided by the City. 6. Conceptual (50%) plans will be prepared for the various aspects of the design, as indicated below. The submission will be via electronic media only, formatted for printing on paper ii x 17 inches or a full-sized xz x 34 inches plan sheet. a. Poles, cabinets, vehicle and pedestrian heads, vehicle and bicycle detection, pre-emption equipment, battery backup systems, and streetlights will be included on the plans for the new and modified traffic signals. The level of detail will be sufficient for decision -making and cost estimating, but details that are unnecessary will not be included so that such work would not be wasted if the design subsequently changes. b. Deliverables to be included in the 5o% submittal include a traffic signal plan sheet for each intersection submitted as an electronic pdffile. c. The Preliminary traffic signal plan sheetwill be usedto initiate an encroachment permitwith the Peninsula Joint Power Board. In a recent project in Sunnyvale, the JPB required a deposit of more than 3io,000 which was used to pay JPB stafftime for design review and installation work. The proposal assumes any fees due to JPB will be paid directly by the City. d. On request from JPB, the rail sequence timing calculations will be prepared and submitted for their records. e. Details will be prepared for curb ramps on four corners of the California Drive/Oak Grove Avenue intersection along with right turn modification details, and for curb ramps on three corners ofthe Carolan Avenue/Oak Grove intersection. f. The Preliminary traffic signal plan at the Oak Grove/Carolan intersection will also be sent to PG&E as an electrical service request, and plansfor both intersections for utility mapping requests. Transmittal letters will be prepared for City submission to utility companies. This proposal assumes all fees from utility companies will be paid bythe City. g. Design parameters will be based on the updated W-Trans Flashing Yellow Arrow operations memo to the City dated February, zozo, or as agreed to atthe kickoff meeting. h. Attend one Traffic Safety and Parking Commission and one City Council Meeting. 7. As soon as concurrence with the layout is received from City staff, the location of the service cabinet will be coordinated with PG&E to obtain a service point. Preparation of a request or application is assumed as part of the scope of work, but any fees owed to PG&E would be the City's responsibility. 8. Based on direction received from City staff, Semi-final (go%submittal) PS&E will be prepared as follows. a. Traffic signal plans will be expanded to include equipment and conductor schedules as well as appropriate details and notes. b. Typical details, construction details, notes, legends and quantities will be added to the signal plans. c. Comments on the detail sheets showing sidewalk ramp replacements will be discussed, resolved, and incorporated into revised drawings for the go%submittal. Ms. Lisha Mai Page 3 February 4, 2020 d. A signing and striping plan showing work in support of the traffic signal installation will be prepared forthe go% submittal. e. Technical specifications will be prepared based on the Caltrans Special Provisions and modified to meet the City's requirements; these notes will be provided as Technical Specifications. Typical General Provisions will be provided bythe City and W-Trans will prepare full Contract bid documents. f. The cost estimate will be updated based on the quantities identified in the go% plan set. g. The plans and cost estimate will be submitted electronically. Plan sheets to be submitted include a Title Sheet, two traffic signal plan sheets, two traffic signal equipment schedules sheets, notes sheet, and construction details sheets (three) showing ramp construction and modification of the right turn island in the southeast corner of the California/Oak Grove intersection. h. Potholing of six proposed traffic signal pole locations will be completed after receipt of City comments on the go%submittal, once agreement is reached on pole locations. g. Final (i00% submittal) plans will be prepared, including all information previously identified and modified to incorporate changes based on comments from City staff on the Preliminary plans. a. Comments on the go%submittal will be discussed with City staff and resolved and incorporated into the i00% submittal. b. The Contract bid documents will be updated to address staff comments and finalized. c. The cost estimate will be updated to address staff comments and finalized. d. The plans will be submitted electronically as well as in full-size (24"x36") plots; the plots will be on a reproducible medium such as mylar or vellum and will be digitally -signed. The cost estimate will be provided electronically. io. Bid Assistance: The Project Engineer will be available to respond to questions during the bidding phase of the project, and attend the Pre -Bid meeting. ii. Timing sheets will be prepared and submitted for implementation by the City upon completion of the design work. Sheets to be prepared include Basic and rail pre-empt timing sheets for the Oak Grove Avenue/Carolan Avenue intersection and Coordination timing sheets for both intersections. On approval by the City, timing sheets will be implemented and fine-tuned. This proposal assumes a.m., school afternoon, and p.m. coordination plans. iz. Meetings are anticipated to kickoff the project and after the review of the Preliminary and Semi -Final plans. Project management activities include monitoring the scope and schedule, monthly progress reports, and preparing any requests for scope or schedule modifications if needed. Exclusions: The scope of services does not include items that are not specifically identified above, such as preparing environmental documents, coordination timing sheets for adjacent intersections along California Drive, or inspection services. Any additional services needed would be provided on a time and materials basis after receiving written authorization. Ms. Lisha Mai Pager, Schedule and Budget February4, 2020 Preliminary plans will be submitted within six to eight weeks of receipt of AsBuilt plans from the City. The go% submittal will be delivered within eight to ten weeks. Subsequent plans wil I be submitted within three to four weeks of receipt of comments. Our services will be conducted on a time and materials basis. Monthly invoices will be provided electronically unless a hard copy via mail is requested. The estimated maximum fee for this work is s3.29,25o. Hourly rates are also enclosed should additional services become necessary. Please forward your contract documents if you wish to initiate work. Steve Fitzsimons will be your primary contact forthis work. Please call him at 650-314-8323 if you have any questions about this proposal. This proposal will remain a firm offerforgo days from the date of this letter. Thank you forgiving usthe opportunity to propose on these services. Sincerely, Steve Fitzsimons, PE Principal Enclosures: Estimated Fee Estimate, zozo Fee Schedule 1-3. Project Initiation, Obtain AsBuilts 1 12 0 12 1 $122 $0 $0 $0 26 4-7. Base maps, Conceptual Design 4 28 0 67 6 $32 $5,038 $6,699 $0 105 8. Semi-final design 5 28 0 50 6 $0 $17,622 $0 $6,798 89 9. Final PS& 1 2 22 0 23 5 $308 $14,971 $0 $0 52 10. Bid supporM 0 19 0 24 0 $32 $4,356 $0 $0 43 11, Timing sheets � e 0 19 19 2 0 $0 $0 $0 $0 40 13. Meetings and PM ask, 2 20 0 5 0 $135 $2,904 $0 $0 27 14.Optional JPB Permit 0 1 2 0 0 $6,199 $0 $0 $0 3 1-5. 1-1 c InI a anon, umdin Nsnui its 4-7. Base maps, Conceptual Design 8. Semi-final design 9. Final PS&E . Totals with Optional Task 14 �'3v:) �'L,04V w �'1,44V �'1IV SILL av >V w J4,oI/ $1,220 $6,160 $0 $8,040 $660 $32 $5,038 $6,699 $0 $27,849 $1,525 $6,160 $0 $6,000 $660 $0 $17,622 $0 $6,798 $38,765 $610 $4,840 $0 $2,760 $550 $308 $14,971 $0 $0 $24,039 $0 $4,180 $0 $2,880 $0 $32 $4,356 $0 $0 $11,448 $0 $4,180 $2,755 $240 $0 $0 $0 $0 $0 $7,175 $610 $4,400 $0 $600 $0 $135 $2,904 $0 $0 $8,649 $0 $220 $290 $0 $0 $6,199 $0 $0 $0 $6,709 These rates are valid for work initiated prior to December 31, 2020. Work initiated after January 1, 2021, and any subsequent year may be billed at the revised rates established for that year. Mileage charges will be based on the IRS Standard Mileage Rate (set at $0.575 effective January 1, 2020; subject to change) plus 10 percent. r-r� W Trans Fee Schedule 2020 Staff Billing Rates Position Billing Rate (per hour) Senior Principal $280 — $305 Principal $230—$260 Senior Engineer/Planner $195 — $210 Engineer/Planner $150 — $160 Associate Engineer/Planner $135 — $145 Assistant Engineer/Planner $115 — $125 Technician/Administrative $95 — S 110 Intern $30 — $80 Field Technician $30 — $75 2020 Expense Charges Item Charge Mileage $0.63/mile* Services and Expenses 10% surcharge These rates are valid for work initiated prior to December 31, 2020. Work initiated after January 1, 2021, and any subsequent year may be billed at the revised rates established for that year. * Mileage charge will be based on the IRS Standard Mileage Rate (set at $0.575 effective January 1, 2020) plus 10 percent. 490 Mendocino Avenue, Suite 201 SANTA ROSA CA 95401 707.542.9500 505 17,n Street 2"` Floor OAKLAND, CA94612 510.4442600 1276 Lincoln Avenue, Suite 204 SAN JOSS, CA 95125 650 314.8313 w-trans.com PROJECT LOCATION MAP Approximate Project Limits '---- - - - - - - Oak Grove Avenue and Carolan Avenue Traffic Signal and Related Intersection Improvements City of Burlingame CITY To: Date: From: STAFF REPORT Honorable Mayor and City Council February 18, 2020 AGENDA NO: 8i MEETING DATE: February 18, 2020 Margaret Glomstad, Parks and Recreation Director — (650) 558-7307 Karen Hager, Management Analyst — (650) 558-7317 Subject: Adoption of a Resolution Authorizing the City Manager to Execute an Agreement with Los Loza Landscaping for the Installation of the Murray Natural Playground for $228,000, City Project No. 85400 RECOMMENDATION Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an agreement with Los Loza Landscape for the demolition and site work for the Murray Natural Playground for $228,000, City Project No. 85400. BACKGROUND The playground at Murray Field was installed as part of the Burlingame Golf Center and Murray Field Project in 2000. After 20 years, the playground is out of compliance with the Americans with Disabilities Act, and the surfacing is worn and no longer meets the ASTM International standards for fall safety. Staff contracted with landscape architect John Cahalan to design a site plan based on input from the Parks & Recreation staff and the Murray Field user groups. The conceptual plan shows the existing playground shifted to the northeast corner to allow for a 60' x 40' grass practice area to accommodate U10 soccer teams (Exhibit A). The demolition, electrical modifications, installation of the new practice area, and preparing the site for the natural play area will be completed in the Murray Natural Playground contract. The play area will be created by the Parks Division staff using elements from natural materials for a unique play experience. These elements will be phased in over time as staff time and funding allow (Exhibit B). On July 15, 2019, staff presented the conceptual plan to the Murray Playground Committee, which included Parks & Recreation Commissioners Stephanie Lee and Emily Matthews. In subsequent meetings, the conceptual plan was also shared with Murray Field user group representatives including AYSO Regional Commissioner Jacquie Haggarty, Burlingame Soccer Club (BSC) Executive Director Dusko Rosic, and BSC Operations Manager Nemanja Colovic. The Murray Playground Committee and user group representatives were supportive of the plan, particularly the 1 Contract with Los Loza Landscaping for Murray Natural Playground February 18, 2020 additional practice area. The Parks & Recreation Commission approved the Murray Natural Playground Conceptual plan at their August 15, 2019 meeting. nisr_i i-q.qinN Base project: Demolition and off -haul of play equipment, paving, lawn, shrubs, etc.; excavation, grading, and drainage; wood chips and header board at play area. Installation of boulders, drinking fountain, and lighting electrical work. Contractor will import topsoil and complete the fine grading, soil preparation, and irrigation modifications. The contractor will also install header boards, sod lawn, and bark mulch. Additive alternate: Installation of a concrete band in place of header board at the play area perimeter. Staff will purchase the site amenities under another contract. The project was advertised for bids on December 9, 2019. Bidders were instructed to bid a lump sum proposal for all the labor and materials required to complete the project. On January 9, 2020, the City received four bids (Exhibit C) for the project. Because two bids were tied at $228,000, staff conducted a coin toss per the contract specifications. Los Loza won the coin toss and is being recommended for the contract award. Company Name Base Bid Add Alternate 1. Los Loza Landscaping $228,000 $17,500 2. Suarez & Munoz Construction, Inc. $228,000 $18,000 3. Scapes, Inc. $307,000 $4,000 4. Greener Environments, Inc. $310,377 $7,000 Due to the cost of the Add. Alternate for the concrete header board, staff recommends awarding the basic project only. FISCAL IMPACT The following are the estimated project expenditures: Natural Play Elements $93,500 Landscape Architect/Civil Engineer $19,535 Legal Ads $1,452 Construction Contract $228,000 Plans $350 Construction Contingency 15% j $34,200 Total 1 $377,037 The City Council originally authorized $100,000 in funding for the Murray Playground Renovation as part of the FY 2018-19 Parks & Trees Capital Improvement Program to start the planning phase of the renovation. Subsequently, the project renovating Murray Field was completed, and the 2 Contract with Los Loza Landscaping for Murray Natural Playground February 18, 2020 remaining budget of $242,847 was earmarked for use on the Murray playground and installation of the new practice area. In addition, there are funds remaining from the Murray Lights Retrofit project ($25,003) and the Paloma Playground project ($49,479) that will be used to fund the project. Exhibits: • Resolution • Murray Natural Playground Conceptual Designs • Murray Natural Playground Sample Elements • Bid Summary • Agreement with Los Loza Landscaping 3 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AWARDING THE BID FOR THE MURRAY NATURAL PLAYGROUND PROJECT TO LOS LOZA LANDSCAPING IN THE AMOUNT OF $228,000 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, CITY PROJECT NO.85400 WHEREAS, the City of Burlingame Capital Improvement Program has identified the Murray Playground as in need of replacement due to age and accessibility issues; and WHEREAS, the City of Burlingame has taken appropriate proceedings to authorize construction of the public work and improvements provided for in the attached Contract; and WHEREAS, a notice was duly published on December 9, 2019 for bids for the contract for the Murray Natural Playground Project; and WHEREAS, on January 9, 2020, all proposals were received and opened before the City Clerk and representatives of the Parks & Recreation Department; and WHEREAS, Los Loza Landscaping submitted the lowest responsive and responsible bid for the project in the amount of $228,000. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: 1. The facts in the recitals above and in the staff report are true and correct. 2. The Plans and Specifications, including all addenda, are approved and adopted. 3. The bid from Los Loza Landscaping in the amount of $228,000.00 is the lowest responsive and responsible bid for said project and is accepted. 4. The City shall enter into a contact with the successful bidder, Los Loza Landscaping, for the performance of the Murray Natural Playground Renovation, Project No. 85400, and the City Manager is hereby authorized on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 18th day of February, 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk CARGO NET (13'X 15)' (E) GATES CONNECT PLAY AREA SUBORAINS TO (E) CATCH BASIN "LOG JAM" WITH BOULDERS IN�1>r�>r1• (E) DRIVING RANGE (E) LIGHT POLES TO REMAIN (4 TOTAL) Exhibit A "FIBAR" SURFACING %— CONVERT PLANTING AREAS TO LAWN LOG "BALANCE BEAMS" WITH CLIMBING BOULDERS `...�....A� `� .r r 36 w •,%, 'END'LIMITS OF PASSIBLE U-10 PRACTICE SOCCER FIELD w �r (6QX40YDS)- - ��•� .TREE TRUNK TUN S' .• I n� -,W/TIfWOOD STU PSTEP S; '.•.'\1.. - _ REMOVEY A PLAREA, PAWNO 6 LANDSCAPING • ' • - • AND INSTALL NEW IRRIGATION/ AND SOD LAWN If A.C. PATH ,�'''`+�C%.' c,�g '^•.;.� ±—.� SL; ° / CONCEPTUAL PLAN MURRAY FIELD NATURAL PLAY Burlingame Parks & Recreation Department l� (E) LAWN —2 \ \ REMOVE (E) LIGHT POLES 0 g' 10' 20' (3 TOTAL) March 5, 2019 NORTH 1. LOG AND ROPE CLIMBER/SWING 4. LOG BALANCE BEAM CLIMBERS, LOG JAMS AND TUNNELS MURRAY FIELD NATURAL PLAY Burlingame Parks & Recreation 2. CARGO NET 5. TREE TRUNK TUNNEL TRAIN March 5, 2019 Exhibit B 3. "LOG JAM" 6. "LOG JAM" ON BOULDERS IOHN CAHAIAN LANDSCAPE ARCHITECT Exhibit C 9) Bid Summary 1 2 3 4 5 6 Cmmnanv Burlingame Parks & Recreation Department Murray Field Natural Playground City Project: 84500 Date: January 9, 2020 Time: 2:OOpm Rid Amount M nLn a1 C w O +� ca c a (U a, n fV V E v U `ram a! O O C U C Ln C (, N 4 u C O cL0 p a) O C U u Q 0 -0 f rl 73 X 0 n kD U a, L O VI a) 7 v O U U f0 C O U u_ 7 n r- c v E Y N M N O c-I v O U U (O aL.. C O U U_ D n Y C E a) OA v 3 O C U U Q E 7 a C v 'D Q Las Loza Landscape $228,000.00 Add Alt $17,500.00 X X X X X X X X X X X Scapes $307,000.00 Add Alt $4,000.00 X X X X X X X X X X X Suarez and Munoz $228,000.00 Add Alt $18,000.00 X X X X X X X X X X X Greener Enviroments $310,377.00 Add Alt $7,000.00 X X X X X X X X X X X AGREEMENT FOR PUBLIC IMPROVEMENT MURRAY FIELD NATURAL PLAYGROUND CITY PROJECT 85400 THIS AGREEMENT, made in duplicate and entered into in the City of Burlingame, County of San Mateo, State of California on February 18, 2020 by and between the CITY OF BURLINGAME, a Municipal Corporation, hereinafter called "City", and Los Loza Landscaping, a California Landscaping Company, hereinafter called "Contractor." WITNESSETH: WHEREAS, City has taken appropriate proceedings to authorize construction of the public work and improvements herein provided for and to authorize execution of this Contract; and WHEREAS, pursuant to State law and City requirements, a notice was duly published for bids for the contract for the improvement hereinafter described; and WHEREAS, on February 18, 2020 after notice duly given, the City Council of Burlingame awarded the contract for the construction of the improvements hereinafter described to Contractor, which the Council found to be the lowest responsive, responsible bidder for these improvements; and WHEREAS, City and Contractor desire to enter into this Agreement for the construction of said improvements. NOW, THEREFORE, IT IS AGREED by the parties hereto as follows: 1. Scope of work. Contractor shall perform the work described in those Contract Documents entitled: MURRAY FIELD NATURAL PLAYGROUND, CITY PROJECT 85400. 2. The Contract Documents. The complete contract between City and Contractor consists of the following documents: this Agreement; Notice Inviting Sealed Bids, attached hereto as Exhibit A; the accepted Bid Proposal, attached hereto as Exhibit B; the specifications, provisions, addenda, complete plans, profiles, and detailed drawings contained in the bid documents titled MURRAY FIELD NATURAL PLAYGROUND, CITY PROJECT 85400 attached as Exhibit C; the State of California Standard Specifications 2010, as promulgated by the California Department of Transportation; prevailing wage rates of the State of California applicable to this project by State law; and all bonds; which are collectively hereinafter referred to AGREEMENT-1 as the Contract Documents. All rights and obligations of City and Contractor are fully set forth and described in the Contract Documents, which are hereby incorporated as if fully set forth herein. All of the above described documents are intended to cooperate so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. 3. Contract Price. The City shall pay, and the Contractor shall accept, in full, payment of the work above agreed to be done, the sum of Two hundred and twenty eight thousand dollars ($228,000), called the "Contract Price". This price is determined by the lump sum and unit prices contained in Contractor's Bid. In the event authorized work is performed or materials furnished in addition to those set forth in Contractor's Bid and the Specifications, such work and materials will be paid for at the unit prices therein contained. Said amount shall be paid in progress payments as provided in the Contract Documents. 4. Termination At any time and with or without cause, the City may suspend the work or any portion of the work for a period of not more than 90 consecutive calendar days by notice in writing to Contractor that will fix the date on which work will be resumed. Contractor will be granted an adjustment to the Contract Price or an extension of the Time for Completion, or both, directly attributable to any such suspension if Contractor makes a claim therefor was provided in the Contract Documents. The occurrence of any one or more of the following events will justify termination of the contract by the City for cause: (1) Contractor's persistent failure to perform the work in accordance with the Contract Documents; (2) Contractor's disregard of Laws or Regulations of any public body having jurisdiction; (3) Contractor's disregard of the authority of the Engineer; or (4) Contractor's violation in any substantial way of any provision of the Contract Documents. In the case of any one or more of these events, the City, after giving Contractor and Contractor's sureties seven calendar days written notice of the intent to terminate Contractor's services, may initiate termination procedures. Such termination will not affect any rights or remedies of City against Contractor then existing or that accrue thereafter. Any retention or payment of moneys due Contractor will not release Contractor from liability. At the City's sole discretion, Contractor's services may not be terminated if Contractor begins, within seven calendar days of receipt of such notice of intent to terminate, to correct its failure to perform and proceeds diligently to cure such failure within no more than 30 calendar days of such notice. Upon seven calendar days written notice to Contractor, City may, without cause and AGREEMENT-2 without prejudice to any other right or remedy of City, terminate the Contract for City's convenience. In such case, Contractor will be paid for (1) work satisfactorily completed prior the effective date of such termination, (2) furnishing of labor, equipment, and materials in accordance with the Contract Documents in connection with uncompleted work, (3) reasonable expenses directly attributable to termination, and (4) fair and reasonable compensation for associated overhead and profit. No payment will be made on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination. 5. Provisions Cumulative. The provisions of this Agreement are cumulative and in addition to and not in limitation of any other rights or remedies available to the City. b. Notices. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices required to be given to the City shall be addressed as follows: Karen Hager Management Analyst Burlingame Parks & Recreation Department 850 Burlingame Avenue Burlingame, California 94010 Notices required to be given to Contractor shall be addressed as follows: Jorge Loza Los Loza Landscaping 810 Hampton Road Hayward, CA 94541 7. Interpretation As used herein, any gender includes the other gender and the singular includes the plural and vice versa. 8. Waiver or Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Contractor. One or more waivers of any term, condition, or other provision of this Agreement by either party shall not be construed as a AGREEMENT-3 waiver of a subsequent breach of the same or any other provision. 9. Controlling This Agreement is to be governed by and interpreted in accordance with the laws of the State of California. 10. Successors and Assignees. This Agreement is to be binding on the heirs, successors, and assigns of the parties hereto but may not be assigned by either party without first obtaining the written consent of the other party. 11. Severability. If any term or provision of this Agreement is deemed invalid, void, or unenforceable by any court of lawful jurisdiction, the remaining terms and provisions of the Agreement shall not be affected thereby and shall remain in full force and effect. 12. Indemnification. Contractor shall indemnify, defend, and hold the City, its directors, officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of, pertaining or relating to the actual or alleged negligence, recklessness or willful misconduct of Contractor, its employees, subcontractors, or agents, or on account of the performance or character of the services, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, employees, agents, or volunteers. It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code. Notwithstanding the foregoing, for any design professional services, the duty to defend and indemnify City shall be limited to that allowed by state law. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. IN WITNESS WHEREOF, two identical counterparts of this Agreement, consisting of five pages, including this page, each of which counterparts shall for all purposes be deemed an original of this Agreement, have been duly executed by the parties hereinabove named on the day and year first hereinabove written. AGREEMENT-4 CITY OF BURLINGAME, a Municipal Corporation Print Name: By Company Name: Lisa K. Goldman, City Manager Approved as to form: Kathleen Kane, City Attorney ATTEST: Meaghan Hassel -Shearer, City Clerk AGREEMENT-5 To: Date: From STAFF REPORT Honorable Mayor and City Council February 18, 2020 AGENDA NO: 9a MEETING DATE: February18, 2020 Kevin Gardiner, Community Development Director — (650) 558-7253 Subject: Request for Amendment to a Conditional Use Permit to Add Sales of Alcoholic Beverages to a Mini -Mart at an Existing Gasoline Service Station and a Finding of Public Convenience and Necessity (PCN) Pursuant to Section 23958.4 of the California Business and Professions Code, Related to a Request for a Type 20 (Off -Sale Beer and Wine) Alcoholic Beverage Sales Permit Issued through the California Alcoholic Beverage Control Board (ABC), at 1147 Rollins Road, Zoned C-1 RECOMMENDATION The City Council should: • Conduct a public hearing and consider all information within the staff report, as well as any written and oral testimony, and following closure of the public hearing; • Consider adoption of the following resolution, by title only: "A Resolution of the City Council of the City of Burlingame Amending a Conditional Use Permit to Add Sales of Alcoholic Beverages to a Mini -Mart and Existing Gasoline Service Station, and Determining that the Public Convenience and Necessity would be Served by the California Alcoholic Beverage Control Board's Issuance of a Type 20 Alcoholic Beverage Sales License for Gus 76 Located at 1147 Rollins Road" BACKGROUND A request has been submitted for an amendment to the Conditional Use Permit to allow the sale of alcoholic beverages, beer and wine for off -site consumption (Type 20), at the existing mini -mart at 1147 Rollins Road. The applicants, Gladys and Gus Greco, owners and operators of Gus 76, would like to add sales of alcoholic beverages at an existing gas station and mini -mart. Specifically, the applicants are applying for a Type 20 license, which would allow the sale of beer and wine for off - site consumption; a Type 20 license does not allow the sale of distilled spirits. The existing mini - mart sells prepackaged snacks, frozen foods, candy, gum, cigarettes, soda, hot beverages, prepared foods, and similar items. 1 PCN for Gus 76 -1147 Rollins Road February 18, 2020 DISCUSSION With this application, the applicants are requesting a Determination of Public Convenience and Necessity to sell beer and wine for off -site consumption (attached). This application is now being brought to City Council for review and determination that the public convenience and necessity would be served by the issuance of a Type 20 (Off -Sale Beer and Wine) alcohol sales license. The existing Conditional Use Permit for the gas station and mini -mart was approved in 2001. No changes are proposed to the Conditional Use Permit by the applicants other than to allow sales of alcoholic beverages. 1147 Rollins Road is located in the C-1 zoning district, which requires a Conditional Use Permit for the sale of alcoholic beverages at grocery and convenience stores (C.S. 25.30.030). The existing Conditional Use Permit for operation of the gas station and mini -mart would need to be amended to allow the sales of beer and wine. Planning Commission Recommendation: The Planning Commission reviewed this application on January 13, 2020 as a Regular Action Item, where the Commission recommended approval to the City Council of the applicants' request for an Amendment to Conditional Use Permit to add sales of alcoholic beverages at an existing gas station and mini -mart at 1147 Rollins Road, Zoned C-1 (see attached January 13, 2020 Planning Commission Minutes). The Commission recommended approval of the application unanimously. Since the application requires a Finding of Public Convenience and Necessity by the City Council, the Planning Commission's action on the Amendment to Conditional Use Permit was a recommendation. Finding of Public Convenience and Necessity: Pursuant to Section 23958.4 of the California Business and Professions Code, in instances where the number of licenses for alcohol sales within a census tract exceeds the maximum number allowed within that tract as set by the ABC (constituting an "overconcentration"), a "finding of public convenience and necessity" is required of the local jurisdiction before the ABC will consider the license request. Gus 76 is currently located in Census Tract #6054, which roughly consists of the Rollins Road, Airport Boulevard, and Anza Boulevard area south of Broadway. There are currently four type 20 off -sale licenses in this Census Tract. ABC limits the number of off -sale licenses in this tract to three. Because the number of licenses within the census tract exceeds the maximum permitted by ABC, the agency's rules require the applicants to seek a "finding of public convenience and necessity' from the City before the agency will complete processing of the license transfer. Adoption of a finding of public convenience and necessity by the City is, in essence, a determination that based upon analysis by the City, transfer of the licenses is necessary to ensure that adequate opportunities exist for the public to purchase alcohol products, and to weigh-in on whether or not the public health, safety and welfare are potentially affected by the issuance of additional licenses beyond the ABC's threshold. Police Department Review: The Burlingame Police Department has reviewed Gus 76's request for approval of the ABC license. The findings of this review are attached to this report (see memorandum from Police Chief Mike Matteucci, dated December 20, 2019). To summarize, the PCN for Gus 76 - 1147 Rollins Road February 18, 2020 Department supports a finding of "public convenience and necessity" based, in part, upon the following findings: • A review of the police -related calls for service at Gus 76 were minimal. • Gus 76 provides a variety of other grocery and sundry items to serve residents and visitors. • There are no parks or schools in the area. Though the Police Department supports a finding of public convenience and necessity, Chief Matteucci recommends that the following conditions be forwarded to the ABC for its consideration prior to issuance of the license: 1. The licensee(s) shall be responsible for maintaining, free of litter, the area in front of and adjacent to the premises over which they have control. 2. Graffiti shall be removed from the premises and all parking lots under the control of the licensee(s) within seventy-two (72) hours of application. 3. The exterior of the premises shall be equipped with lighting of sufficient power to illuminate and make easily discernible the appearance and conduct of all persons on or about the premises. Additionally, the position of such lighting shall not disturb the normal privacy and use of any neighboring residences. 4. Electronic video surveillance shall be maintained at the premises, minimally covering entrances and exits. Footage shall be maintained for at least 30 days. 5. Loitering (loitering is defined as "to stand idly about; linger aimlessly without lawful business") is prohibited on any sidewalks or property adjacent to the licensed premises under the control of the licensee(s). Amended Conditions of Approval: No changes are proposed to the Conditional Use Permit for the gas station and mini -mart, other than to allow sales of alcoholic beverages. However, an Amendment to the Conditional Use Permit would be required to allow the alcoholic beverages sales. Condition #3 in the Conditions of Approval listed below prohibits alcoholic beverage sales. The condition further prohibits the sales or preparations of hot food (except hot beverages) from the site. Staff recommends that the provision prohibiting the sales of hot food be deleted, as this is inconsistent with typical operations of mini -marts and convenience stores offering prepared heated foods and similar items. The recommendation would be to amend Condition #3 to allow Type 20 (Off -Sale Beer and Wine) alcohol sales, and delete the provision prohibiting the sales of hot food (amendments shown in underline, deletions in ). The conditions of approval listed in the Police Chief's memo have also been incorporated as conditions of approval: 3 PCN for Gus 76 - 1147 Rollins Road February 18, 2020 1. that the project shall be built as shown on the plans submitted to the Planning Department and date stamped June 1, 2001, site plan, floor plan, and elevations with a mini-mart/sales area of 1,695 SF including the gas station cashier, an 80 SF office and an 84 SF public restroom; 2. that any changes in operation, type of product sold or floor area, shall be brought to the Burlingame Planning Commission for approval; 3. that ee alcoholic beverages shall be sold from the mini -mart be limited to off -sale beer and wine consistent with a Type 20 (Off -Sale Beer and Wine) Alcoholic Sales Permit n0F shall hot food (eXGepthot beverages) be prepared on or spld from the site; 4. that the conditions of the City Engineer and Chief Building Official's January 16, 2001 memos shall be met; 5. that any customer seating at tables and chairs shall be prohibited in the sales area or on the premises; 6. that there shall be only one free-standing ATM on -site, to be installed within the mini -mart, and to be limited to cash dispensing only with no deposit capabilities; 7. that the applicant shall purchase and maintain daily, more often if necessary, trash receptacles on -site one of which will be placed by the door to the mini -mart sales area; 8. that the applicant shall police for trash daily, on -site and adjacent street frontages for 50 feet in either direction and keep them clean and free of debris and litter associated with the mini -mart; 9. that the mini -mart and gas station operator shall install security cameras as required by the Burlingame Police Department with film of a type approved by the Police Department; 10. that the mini -mart and gas station operator shall install a hold-up alarm of the type approved by the Burlingame Police Department; placed at a location approved by the Police Department; 11. that the mini -mart and gas station operator shall provide on -site a safe in which to store cash of a type and at a location site approved by the Burlingame Police Department; and 12. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 1998 edition, as amended by the City of Burlingame. Conditions of Approval Suggested by the Burlingame Police Department: 1. that the licensee(s) shall be responsible for maintaining, free of litter, the area in front of and adjacent to the premises over which they have control; 2. that graffiti shall be removed from the premises and all parking lots under the control of the licensee(s) within seventy-two (72) hours of application; M PCN for Gus 76 - 1147 Rollins Road February 18, 2020 3. that the exterior of the premises shall be equipped with lighting of sufficient power to illuminate and make easily discernible the appearance and conduct of all persons on or about the premises. Additionally, the position of such lighting shall not disturb the normal privacy and use of any neighboring residences: 4. that electronic video surveillance shall be maintained at the premises, minimally covering entrances and exits. Footage shall be maintained for at least 30 days; 5. that loitering (loitering is defined as "to stand idly about; linger aimlessly without lawful business") is prohibited bn any sidewalks or property adjacent to the licensed premises under the control of the licensee(s); Environmental Review Status: The project is Categorically Exempt from review pursuant to the California Environmental Quality Act (CEQA), per Section 15301, which states that existing facilities, consisting of the operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination are exempt from environmental review. FISCAL IMPACT None. Exhibits: • Resolution • Police Department Review of PCN Request • Planning Commission Meeting Minutes — January 13, 2020 • Planning Application — Application for Conditional Use Permit Amendment • Application to the Department of Alcoholic Beverage Control • Notice of Public Hearing — Mailed February 7, 2020 5 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING A CATEGORICAL EXEMPTION AND AMENDMENT TO CONDITIONAL USE PERMIT AND DETERMINING THAT THE PUBLIC CONVENIENCE AND NECESSITY WOULD BE SERVED BY THE CALIFORNIA ALCOHOLIC BEVERAGE CONTROL BOARD'S ISSUANCE OF A TYPE 20 ALCOHOLIC BEVERAGE SALES LICENSE (OFF -SALE BEER AND WINE) TO ADD SALES OF ALCOHOLIC BEVERAGES TO A MINI -MART AT AN EXISTING GASOLINE SERVICE STATION AT 1147 ROLLINS ROD, ZONED C-1. WHEREAS, a categorical exemption has been proposed and application has been made for an Amendment to Conditional Use Permit and a Finding of Public Convenience and Necessity (PCN) pursuant to Section 23958.4 of the California Business and Professions Code, related to a request for an alcoholic beverage sales permit (Type 20 — Off -Sale Beer and Wine) issued through the California Alcoholic Beverage Control Board (ABC), to add sales of alcoholic beverages to a mini -mart at an existing gasoline service station at 1147 Rollins Road, Zoned C- 1, Gustavo and Gladys Greco, 1147 Rollins Road, Burlingame, CA, 94010, property owner, APN: 026-231-120; and WHEREAS, on January 13, 2020, the Planning Commission moved to recommend to the City Council approval of the Amendment to Conditional Use Permit to add sales of alcoholic beverages to a mini -mart at an existing gasoline service station; and WHEREAS, the applicant has applied to the California Alcoholic Beverage Control Board ("ABC") for a "Type 20" license to permit the sale of beer, wine and distilled spirits for consumption off the premises located at 1147 Rollins Road; and WHEREAS, the number of businesses with alcoholic beverage sales licenses within the area exceeds the number of such licensed businesses permitted by the ABC for that census tract area ("overconcentration"); and WHEREAS, pursuant to California Business and Professions Code Section 23958.4, an applicant for a beverage sales license in an area of "overconcentration" of alcoholic beverage sales licenses can request the local governmental agency to determine that the public convenience and necessity would be served by the issuance of the alcohol beverage sales license and, if the local agency so finds, the ABC will issue the license; and WHEREAS, the applicant has applied to the City for a determination of public convenience and necessity to obtain a Type 20 alcoholic beverage sales license from the ABC; and WHEREAS, the Police Department has reviewed this application, investigated the number of alcohol related incidents in this census tracts and reviewed the names and locations of businesses with alcoholic beverage sales licenses in vicinity; and WHEREAS, the Police Department, after reviewing this application, recommends that Resolution No. the City Council of the City of Burlingame include conditions of approval listed in the attached staff report; and WHEREAS, said matters were heard by the City Council of the City of Burlingame on February 18, 2020, at which time it reviewed and considered the staff report and all other written materials and testimony presented at said hearing; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS FOLLOWS: 1. All of the facts recited above and in the staff report and in its attachments are true and correct. 2. The project is Categorically Exempt from review pursuant to the California Environmental Quality Act (CEQA), Section 15301, which states that existing facilities, consisting of the operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination are exempt from environmental review. 3. Said Amendment to Conditional Use Permit is approved subject to the conditions set forth in Exhibit "A" attached hereto. Findings for such Amendment to Conditional Use Permit are set forth in the staff report, minutes, and recording of said meeting. 4. The City Council determines that the public convenience and necessity would be served by the issuance of a Type 20 alcohol sales license to the applicant to add sales of alcoholic beverages to a mini -mart at an existing gasoline service station at 1147 Rollins Road. 5. It is further directed that a certified copy of this resolution be recorded in the official records of the County of San Mateo. BE IT FURTHER RESOLVED THAT, based upon the Burlingame Police Department's review of the matter, the City Council suggests that the ABC consider the following conditions as part of the ABCs issuance of the licenses: 1. The licensee(s) shall be responsible for maintaining, free of litter, the area in front of and adjacent to the premises over which they have control; 2. Graffiti shall be removed from the premises and all parking lots under the control of the licensee(s) within seventy-two (72) hours of application; 3. The exterior of the premises shall be equipped with lighting of sufficient power to illuminate and make easily discernible the appearance and conduct of all persons on or about the premises. Additionally, the position of such lighting shall not disturb the normal privacy and use of any neighboring residences; 4. Electronic video surveillance shall be maintained at the premises, minimally covering entrances and exits. Footage shall be maintained for at least 30 days; Resolution No. 5. Loitering (loitering is defined as "to stand idly about; linger aimlessly without lawful business") is prohibited on any sidewalks or property adjacent to the licensed premises under the control of the licensee(s); Emily Beach, Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 18th day of February, 2020, and was adopted thereafter by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: Meaghan Hassel -Shearer, City Clerk Resolution No. EXHIBIT "A" Conditions of Approval — Amendment to Conditional Use Permit —1147 Rollins Road that the project shall be built as shown on the plans submitted to the Planning Department and date stamped June 1, 2001, site plan, floor plan, and elevations with a mini-mart/sales area of 1,695 SF including the gas station cashier, an 80 SF office and an 84 SF public restroom; 2. that any changes in operation, type of product sold or floor area, shall be brought to the Burlingame Planning Commission for approval; 3. that alcoholic beverages sol6from the mini -mart be limited to off -sale beer and wine consistent with a Type 20 (Off -Sale Beer and Wine) Alcoholic Sales Permit; 4. that the conditions of the City Engineer and Chief Building Official's January 16, 2001 memos shall be met; 5. that any customer seating at tables and chairs shall be prohibited in the sales area or on the premises; 6. that there shall be only one free-standing ATM on -site, to be installed within the mini -mart, and to be limited to cash dispensing only with no deposit capabilities; 7. that the applicant shall purchase and maintain daily, more often if necessary, trash receptacles on -site one of which will be placed by the door to the mini -mart sales area; 8. that the applicant shall police for trash daily, on -site and adjacent street frontages for 50 feet in either direction and keep them clean and free of debris and litter associated with the mini - mart; 9. that the mini -mart and gas station operator shall install security cameras as required by the Burlingame Police Department with film of a type approved by the Police Department; 10. that the mini -mart and gas station operator shall install a hold-up alarm of the type approved by the Burlingame Police Department; placed at a location approved by the Police Department; 11. that the mini -mart and gas station operator shall provide on -site a safe in which to store cash of a type and at a location site approved by the Burlingame Police Department; 12. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 1998 edition, as amended by the City of Burlingame; 13. that the licensee(s) shall be responsible for maintaining, free of litter, the area in front of and adjacent to the premises over which they have control; 14. that graffiti shall be removed from the premises and all parking lots under the control of the licensee(s) within seventy-two (72) hours of application; 15. that the exterior of the premises shall be equipped with lighting of sufficient power to illuminate and make easily discernible the appearance and conduct of all persons on or about the premises. Additionally, the position of such lighting shall not disturb the normal privacy and use of any neighboring residences; Resolution No. 16. that electronic video surveillance shall be maintained at the premises, minimally covering entrances and exits. Footage shall be maintained for at least 30 days; 17. that loitering (loitering is defined as "to stand idly about; linger aimlessly without lawful business") is prohibited on any sidewalks or property adjacent to the licensed premises under the control of the licensee(s); BURLINGAME POLICE DEPARTMENT Memorandum To: Kevin Gardiner, Community Development Director From: Mike Matteucci, Police Chief Subject: Determination of Public Convenience and Necessity for Gus 76 (1147 Rollins Rd) Date: December 20, 2019 Gus 76, a service station with a convenience store, is requesting a Finding of Public Convenience and Necessity (FOPCN) in order to obtain a type 20 beer and wine license. They would like to sell beer and wine at their convenience store for off -site consumption. The Alcohol Beverage Control Board (ABC) enforces the licensing of alcohol retailers regulated by State Law under Section 23958 of the Business and Professional Code. ABC will deny any application if issuance of the license will create a law enforcement problem or if issuance will result in, or add to, an undue concentration of licenses. Gus 76 is currently located in Census Tract #6054, which roughly consists of the Rollins Rd, Airport Bl and Anza Bl area south of Broadway. There are currently 4 type 20 off -sale licenses in this Census Tract. ABC limits the amount off -sale licenses in this tract to 3. The phrase "public convenience and necessity" is not defined in the ABC Act provisions of the State Business and Professions Code or in the ABC guidelines. Absent official definitions and guidelines, the Burlingame Police Department (BPD) used the following factors to determine the level of support for a finding of public convenience and necessity: • A review of the police related calls for service at Gus 76 were minimal. • Gus 76 provides a variety of other grocery and sundry items to serve residents and visitors. • There are no parks or schools in the area. BPD's conclusion is as follows: After careful consideration, the police department does not anticipate any negative impacts on the community and it does not appear as if the request will create a law enforcement problem in that area. The police department has no reason to deny the request; however, we recommend that any approval of their request be subject to the following conditions: • The licensee(s) shall be responsible for maintaining, free of litter, the area in front of and adjacent to the premises over which they have control. • Graffiti shall be removed from the premises and all parking lots under the control of the licensee(s) within seventy-two (72) hours of application. • The exterior of the premises shall be equipped with lighting of sufficient power to illuminate and make easily discernible the appearance and conduct of all persons on or about the premises. Additionally, the position of such lighting shall not disturb the normal privacy and use of any neighboring residences. • Electronic video surveillance shall be maintained at the premises, minimally covering entrances and exits. Footage shall be maintained for at least 30 days. • Loitering (loitering is defined as "to stand idly about; linger aimlessly without lawful business") is prohibited on any sidewalks or property adjacent to the licensed premises under the control of the licensee(s). • City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 Meeting Minutes Planning Commission Monday, January 13, 2020 7:00 PM Council Chambers C. 1147 Rollins Road, zoned C-1 — Application for Amendment to Conditional Use Permit to add sales of alcoholic beverages to a mini -mart at an existing gasoline service station. This project is Categorically Exempt from review pursuant to the California Environmental Quality Act (CEQA), per Section 15301 of the CEQA Guidelines. (Gustavo and Gladys Greco, Gus 76, applicants and property owners) (16 noticed) Staff Contact: Kevin Gardiner Attachments: 1147 Rollins Rd - Staff Report 1147 Rollins Rd -Attachments All Commissioners had visited the project site. There were no ex-parte communications to report. Community Development Director Gardiner provided an overview of the staff report. Questions of staff: > On the history of this, did the Planning Commission review a similar application a number of years back? (Gardiner: Yes, there was a prior request in 2011.) > Did the Planning Commission recommend denial of the application at that time? (Gardiner: At that time, the Commission recommended approval but the request was denied by the City Council. The recommendation from the Police Department was different at that time; the Police Department was not recommending approval. Fast forward to 2019, having looked at the data and the various findings needing to be made for a PCN, the Police Department is recommending approval.) Chair Comaroto opened the public hearing. John Greco, Gus 76, represented the applicant. Commission Questions/Comments: > None. Public Comments. > There were no public comments. Chair Comaroto closed the public hearing. Commission Discussion/Direction: > Can accept the findings in the staff report that it will not be detrimental or injurious to properties or improvements in the vicinity, with the conditions included. > If the Police Department is in support with the suggested conditions, this application can be approved. > It's probably helpful to have this commodity available, especially with all the other development going City of Burlingame Page 1 Printed on 21612020 Planning Commission Meeting Minutes January 13, 2020 in. It will hopefully encourage people to walk to the store. Commissioner Loftis made a motion, seconded by Commissioner Terrones, to approve Action Item . Mayor Brownrigg asked for a roll call vote, and the motion carried by the following vote: Aye: 6 - Sargent, Comaroto, Terrones, Tse, Gaul, and Loftis City of Burlingame Page 2 Printed on 2/6/2020 J Z O w LL tL- F4- PLANNING APPLICATION COMMUNITY DEVELOPMENT DEPARTMENT -PLANNING DIVISION 501 PRIMROSE ROAD, 2ND FLOOR, BURLINGAME, CA 94010-3997 TEL: 650.558.72501 FAX: 650.696.37901 E-MAIL: PLANNINGDEPTa�BURLINGAME.ORG 1411 Iz-b 024o - 231 12 o G.-- I PROJECT ADDRESS ASSESSOR'S PARCEL # WN) ZONING PROJECT DESCRIPTION C.oN t� -T-I ctq it, u LA 5 �.V-.,A piwt I�Y�/1 irJ 1\zL1> WttiP. Kw NIA ARCH TIDESIGNER APPLICANT? PHONE E-MAIL --- BURLINGAME BUSINESS LICENSE # 'FOR PROJECT REFUNDS' - Please provide an address to which to all refund checks will be mailed to: ADDRESS I HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE INFORMATION GIVEN HEREIN IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. NG DATE AUTHORIZE THE ABOVE APPLICANT TO SUBMIT THIS APPLICATION TO THE DATE �UTHORIZATIION TO REPRODUCE PLANS M / 7t�,` I HEREBY GRANT THE CITY OF BURLINGAME THE AUTHORITY TO REPRODU PON REQUEST AND/OR POST PLANS SUBMITTED WITH THIS APPLICATION ON THE CITY'S WEBSITE AS PART OF THE PLANNING APP AL PROCESS AND WAIVE ANY CLAIMS AGAINST THE CITY ARISING OUT OF OR RELATED TO SUCH ACTION (INITIALS OF ARCHITECTIDESIGNER) APPLICATION TYPE ❑ ACCESSORY DWELLING UNIT (ADU) Ca,C6NDITIONAL USE PERMIT (CUP) ❑ DESIGN REVIEW (DSR) ❑ HILLSIDE AREA CONSTRUCTION PERMIT ❑ VARIANCE (VAR) ❑ WIRELESS ❑ FENCE EXCEPTION CKMER: • y A r "f 2 x rye ❑ MINOR MODIFICATION ❑ DATE RECEIVED SPECIAL PERMIT (SP) >_ , ' Department of Alcoholic Beverage Control INFORMATION AND INSTRUCTIONS - State of California Gavin Newsom. Go emw SECTION 23968.4 Bi&P Instructions This form is to be used for all applications for on#inal issuance or premises to promises transfer of licenses. Part I is to be completed by an ABC employee, given to applicant with pre -application package, with copy retained -in holding file or applicant's district file. Part 2 is to be completed by the applicant, and returned to ABC, Part 3 is to be completed by the local governing body or its designated subordinate officer or body, and returned to ABC, PART 1 -TO BE COMPLETED BY ABC t. APPLICANTS NAME GRECO, Gladys and Greco, Gustavo Alberto 2. PREMISES ADORE55 SStrat nurtWPr mid rums, ay, zq code}_ .._._.__._... __ ___ _....—w__.. ...., _ ___ ®_.-5. LICENSE TYPE 1147 Rollins Rd Burlingame, CA 94010-2502 20 4, TYPE OF BUSINESS - ..._.....____ _..... _.._. _ Full Service Restaurant HofbraulCefeteria Cocktail Lounge Private Club Deli or Specialty Restaurant Comedy Club Night Club h vVeterans Club Cafe/Coffee Shop Brew Pub Tavern: Beer Fraternal Club Bed & Breakfast: Theater mm Tavern: Beer & Wine Wine Tasting Room Wine only All Supermarket Membership Store Service Station Swap Meet/Flea Market Liquor Store Department Store Convenience Market �Onve4n Dairy _ Drug/Variety Store Fiorist/Gift Shop X Convenience Marketwaasoline Other - describe: ___ .,_ _ __ __ _.. _ ______._____ _ _ _ _.. $. COUNTY POPUtATWN $. TOT% NUMBER OF Lx.EPJ.SES IN t:OtRiTY - . 7, ttATxy Of UCEN&ES TO POPtA,ATION IN COtrNTY 6,147J774,155 On -Sale ~ Offsaie 1,577 On -Sate A Off -Sale _.______.. .__.._____._._ _ ....__---.__.�_. __._ _._ESEXIS . e. CENSUS TRACT NUMBER 'a NO.OF LENSES ALLOWED x: CENSUS TRACT 10. N0. OF LICENSES FJOSTaKi 94 CENSUS TRACT 6054 3 On -Sate X Off -Sale 5 � On -Sale X Off -Sale 11 i5 THE ABOVE CENSUS TRACT OVERCONCENTRATED WITH IICENSEST (:_s„ ease Iix ratio, of iresnese to pasdNeorl in q+e oans,s tmct axceeG ew retro of licenses W OoixdNion for 9re v:tw® ooLi"•Y') X Yes, the number of existing licenses exceeds the number allowed No, the number of existing licenses is lower than the number allowed 72 DOES LAw ENFORCEMENT AGENCY MAINTAIN CRIME STATiSTIC$7 reP . M X'Yes (Go to Item #13) �=No (Go to item #20) �u:e=,,,}�r,t Y'A7;0 13 CRWE REPORTING DISTRICT NUMBER :.14. TOTAL NUMBER OF REPORTING DISTRICTS r 1$ TOTAL NUMBER OF OFFENSES et ALL. REPORTING DIMICTS 20-Reporting District C 3 1,624 rZo 1 j la __ 15. AVERAGE NO. OF OFFENSES PER DISTRICT -1T. 1205 OF AVERAGE UMBER OF OFNSE$ 't$ TOTAL NUniisE.R OF OFFENSE$ or REPQRTMG DISTRICT 541 649 455 tff Algoholio f3rvrr 19 is THE PREsaSES LOCATED IN A MtGN'CRxoE REPORTING DISTRICT' tie., tsa a xo% muter rgxntter d+sooneG a5++lrs than we ewaa mlmDv d rae�i;� Nom au trm mWvgr rNamctc whin the prieitfichon of tt,e tocal taw wvorcomart agerxyi Yes, the total number of offenses in the reporting district equals or exceeds the total number in gem #17 X No, the total number of offenses in the reporting district is lower than the total number in item #17 td.. CHECK THE BOX THAT APPt.IES it3" otYy tans tma} - a. if "No" is checked in both item #11 and gem #19, Section 23958.4 B&P dbes not wp& to this application, and no additional information will be needed on this issue. Advise the applicant to bring this completed form to ABC when filing the application, b, if "Yes' is checked in either item #11 or item #1 g, and the applicant is applying for a non -retail license. a retail bona fide pubfc eating place license, a retail license issued for a hotel, motel or other lodging establishment as defined in Section 25503,16(b) B&P, or a retail license issued in conjuction with a beer manufacturer's license, or winegroxer s license, advise the aop&Cant to Complete Section 2 and bring the completed form to ABC when filing the application or as soon as possible thereafter, if'Yes' is checked in either item #11 ou item #19, and the applicant is applying f ff-sate general license, an on - sale beer license, an on -sale beer and urine (public premises) license, or an on sa u is premises tcense, w a the aDaticant to take this form to the focal goventay body. or its d esionated subordinate officeror body to have them complete Section 3. The completed form will need to be provided to ABC in order to process the application, Governing Body/Designated Subordinate Name: 9 "" FOR DEPARTMENT USE ONLY PREPARED 8Y (Nerve of OePenmat EnnPLtyee) _. im ABC-245 (rev. W-11) PART 2 . TO BE COMPLETED BY THE A, _iCANT (If box #20b Is checked) 21. Based on the information on the reverse, the Department may approve your application if you can show that public convenience or necessity would be served by the issuance of the license. Please describe below the reasons why issuance of another license is justified in this area. You may attach a separate sheet or additional documention, tf desired. Do not proceed to Part 3. 22 APPLICANT SIGNATURE -------------- __., __.. -. 23. DATE SIGNED - The applicant named on the reverse is applying for a license to sell alcoholic beverages at a,premises where undue concentration exists (i.e. an over -concentration of licenses and/or a higher than average crime rate as defined in Section 23958.4 of the Business and Professions Code).. Sections 23958 and 23958.4 of the Business and Professions Code requires the Department to deny the a plicadon unless the local govern ng body of the area in which the applicant premises are located, or its designated subordinate officer orb ody, determines within 90 days of notification of a corn feted application that public convenience or necessity would be served by the issuance. Please complete items #24 tPo #30 below and certify or affix an official seal, or attach a copy of the Council or Board resolution or a signed letter on official letterhead stating whether or not the issuance of the applied for license would serve as a public convenience or necessity. 24. WILL PUBLIC CONVENIENCE CR NECESSITY BE SERVED BY ISSUANCE QF TH75 MCOHOLIC BEVERAGE L�NSET - _._. _._No e6 See Attacttied (i.e., letter, resolution, etc.) _5 _. _� _. 25 AODITiONAI COMR4NTS. IF SIRED {mry irXiutle nssdu far appraael ar dmsai d ' 26. lGOUNTY OFFIC "' ZJjf/COUN7Y ofF1CW. TITLE .... Vt�w [µ ►JJ(ZGrN60I6 014 26 tTY(d';pUNTY OFFICIAL PHONE NUMffiER-7.—.__ .. . J{%` �' r<7 l 29 CnY7COU 1 NATURE .._ _.... 30. DATE SN3NE0 I ct a Q1 ABC-245 R 1-11) Department of Alcoholic Beverage Control State of California APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S) ABC 211 (6199) /lu, GAU TO: Department of Alcoholic Beverage Control File Number: 613347 ■ 33 NEW MONTGOMERY STREET Receipt Number. 2616096 STE 12' )0 Geographical Code: 4103 SAN FRANCISCO, CA 94105 Copies Mailed Date: December 6, 2019 (415) 356-6500 Issued Date: DISTRICT SERVING LOCATION: SAN FRANCISCO First Owner: GRECO,GLADYS Name of Business: GUS 76 Location of Business: 1147 ROLLINS RD BURLINGAME, CA 94010-2502 County: SAN NNIATEO Is Premises inside city limits? Yes Mailing Address:(If different from Census Tract: 6054.00 premises address) Type of license(s): 20 Dropping Partner: Yes_ No-x Transferor's license/name: License Tvve Transaction Type Master Secondary LT And Count 40 - Off -Sale B Fiver And Wine OR] y License Type Transaction Description Fee Code Dup Date Fee Application Fee ADD PREMARY LICENSE TYPE NA 0 121,06/19 $905,00 20 - Off Saje Beer And Wine ANNUAL FEE NA 0 12/06/19 S400.00 Total SL305M Have you ever been convicted of a felony? No Have you ever violated any provisions of the Alcoholic Beverage Control Act, or regulations of the Department pertaining to the Act? No STATE OF CALIFORNIA County of SAN MATEO Date: December 6. 2019 Applicant Name(s) GRECO.GLADYS GRECO, GUSTAVO ALBERTO Site: 1147 ROLLINS kOAD Road,Bud' If you challengi raising only tho desc(ibed in th, pnor to 'the put Property ownei 'Lenants about! For additional it Kevin Gardiner-, Community De\ tuffu to the ct�at or t BURL AGENDA NO: 10a STAFF REPORT MEETING DATE: February 18, 2020 To: Honorable Mayor and City Council Date: February 18, 2020 From: Sonya Morrison, Human Resources Director — (650) 558-7209 Subject: Adoption of a Resolution Approving Personnel Changes, Amending the Part -Time Employee Salary & Benefit Plan, Amending the Department Head and Unrepresented Compensation and Benefit Plan, and Approving the City of Burlingame Pay Rates and Ranges (Salary Schedule) RECOMMENDATION Staff recommends the City Council adopt a resolution approving personnel changes in the Community Development Department, Human Resources Department, Public Works Department, and City Manager's Office, amending the Part -Time Employee Salary & Benefit Resolution, amending the Department Head Compensation and Benefit Plan, and authorizing the City of Burlingame pay rates and ranges for employees (salary schedule). BACKGROUND The City of Burlingame has carefully considered all increases in staffing levels in consideration of a financially sustainable level of staffing that is adequate to meet the ever-increasing demands on City staff time. The City Council has approved conservative increases in overall headcount as recommended by City staff, being mindful of budget impacts, unfunded pension and benefit liabilities, and overall City costs. As a result of regulatory changes and increases in demands on staffing levels across multiple departments, current staffing levels are inadequate to deal with the workload and changing regulatory demands facing current staff. Assembly Bill 5 (AB 5) went into effect on January 1, 2020. The legislation requires the City to adopt new standards for the use of contract labor. AB 5 assumes an individual is an employee rather than a contractor unless a strict test is satisfied. The City Attorney and Human Resources Director completed a City-wide analysis of the current use of contractor staff and determined many of the contractors the City currently uses, particularly in Building and Planning, do not meet the new standard and so are unable to provide contract services for the City under the new regulations. This requires the City to add staff to meet service demands. There will be a corresponding elimination in the budget for contractor services and hourly employees in these areas. In addition, regulatory changes, increased service demands, regional ballot measures, and Council priorities necessitate the addition of staff in the Human Resources Department and the Public Works transportation and traffic area. Finally, two long-time staff members in the City Manager's Office are currently classified as temporary employees but, after 1 Personnel Changes and Salary Schedule Update February 18, 2020 more than five years, should be added to the regular staffing head count as these positions directly support ongoing Council goals and sustainability priorities. DISCUSSION Community Development Department: Building Division The Building Division of the Community Development Department relies heavily on contractor hours to supplement permit technician and building inspector/plans examiner staff. The City currently has no Senior Building Inspector available for building inspections and relies completely on contractors for this, as the one Senior Building Inspector/Plan Checker the City has on staff is devoted 100% of the time to checking plans in order to meet the City service standards for plans examining. AB 5 means the City is no longer able to hire contractors for these services and must instead hire employees. If contractors are no longer able to provide the services for building inspection and the permit desk, the City will not be able to provide these services without additional staff. In addition to this, the Permit Technician/Green Building Specialist is assigned 20% of the time to permit technician duties. With the increased demand for services in the Green Building area, changed regulations, and the Council's sustainability goals, the Permit Technician/Green Building Specialist needs to be assigned full time to Green Building, and green building inspections need to be added to the position's duties. This reduces the staff assigned to the permit counter, further supporting the need for an additional Permit Technician position. These changes do not result in any additional individuals providing services, but they shift the model from contractors to employees providing services. Community Development Department: Planning Division The Planning Division of the Community Development Department similarly relies heavily on contractors and temporary staff at both the Planner and Senior Planner level. The division has a temporary employee who works 40 hours per week who has provided Senior Planner services on a temporary basis for more than ten years. The need is clearly established for an additional Senior Planner on a regular basis, not just a temporary basis. In addition to this, with the passage of AB 5, planning contract staff need to be eliminated. As the demand for services is not changing, this requires additional Associate Planner staff to replace the contractor hours. These changes do not result in any additional individuals providing services, but they shift the model from contractors and temporary staff to employees providing services. Community Development: Housing The Community Development Department currently has no staff dedicated to housing. A mixture of contractors and consultants provide expertise in this area. Housing is a priority of the Council and the City; the addition of ten hours/week (0.25 FTE) to the incumbent Economic Development Specialist, with a change in title to Economic Development and Housing Specialist, will allow the City to dedicate some staff resources to furthering this Council priority. This change results in a part-time employee increasing hours to a full-time position but does not increase the employee headcount of the City. 2 Personnel Changes and Salary Schedule Update February 18, 2020 Human Resources Department The Human Resources Department is currently staffed with one Human Resources Technician, one Human Resources Analyst II, and one Human Resources Director responsible for the full range of human resources functions for the City's approximately 207 full-time and 150 part-time staff as well as the administration of a retiree benefits program for the City's almost 300 retirees. As the City grows, and in the increasingly complex legislative and regulatory labor and employment law environment, it is becoming increasingly difficult for the lean department to keep up with the service and regulatory demands. This creates a significant risk of liability for the City in the areas of Workers' Compensation, Risk and Safety, Leave Administration, Benefits, and Policy administration. It also creates concerns for the successful implementation of the City's new ERP system. Human Resources is not simply about mitigating risk; the department is also responsible for attracting, retaining, and developing a highly skilled workforce to meet the City's goals. Current staffing levels are inadequate to meet these demands. This has been reflected in high staff turnover within the department as staff are unable to keep up with the workload. As staff, programs, and benefits are added for the rest of the City, this also increases the demand on the small Human Resources Department. The addition of a Human Resources Analyst II in the department will add much -needed capacity to meet current service and regulatory demands. The position will add capacity and programs in the areas of staff development (to build competency, create succession, and reduce turnover), classification and compensation (a risk mitigation strategy and recruitment/retention strategy), wellness programs (to reduce workers' compensation risk, improve retention, and reduce turnover), employee recognition and engagement (retention strategies aimed at increasing productivity and reducing turnover), and risk management and safety programs (aimed at improving employee safety, reducing risk and liability, and complying with ever -changing regulations). The addition of 1.0 FTE would improve the Human Resources staff to employee ratio (currently the City has a significantly higher employee to HR staff ratio than other cities and higher than what is generally known as an acceptable standard). The intent is to divide the HR programs assigned to the analysts and rotate the assignment every two years between two analysts, thereby cross -training and developing their capabilities. This change will increase the City's headcount by one. Public Works Department Transportation is one of the City Council's four priority areas of focus: Currently, City transportation and traffic needs are staffed by a Senior Civil Engineer and a Transportation Engineer. Their responsibilities include acting as staff liaisons for the Traffic, Safety and Parking Commission (TSPC) and the Bicycle Pedestrian Advisory Committee (BPAC). Additional staff responsibilities include, but are not limited to, serving on regional transportation committees, managing transportation -related capital improvements, representing City interests on transportation capital improvements being conducted by other agencies, responding to public inquiries and complaints on traffic -related issues, reviewing traffic studies for private development, and preparing grant applications. In addition to these duties, staff also manages the work of several outside consultants who provide professional services related to transportation engineering projects. Several major transportation projects that will have substantial impacts to the City are currently in progress. The Broadway Grade Separation Project requires significant staff time to coordinate and Personnel Changes and Salary Schedule Update February 18, 2020 protect City interests. Staff resource demands will continue through final design, right-of-way acquisition, project funding, and construction coordination. This project will continue to create a significant impact on staff resources for the life of the project. The El Camino Real Roadway Renewal Project will require significant staff resources during the planning phase and once construction commences. Additionally, San Mateo's Peninsula Avenue Interchange Project will require staff resources to review and coordinate City interests to mitigate community concerns on the project. These projects are all anticipated to have a high impact on staff for at least the next eight to ten years. Bicycle and pedestrian capital improvement projects are anticipated to increase due to intensified community demands and increased regional funding availability. Upon completion of the Lyon Hoag and Adjacent Neighborhoods Traffic Calming Study and the Bicycle and Pedestrian Master Plan, a list of proposed capital improvements will be established. These additional projects will be managed by City staff and will require a high level of public outreach, coordination during project development and implementation, and numerous site visits. Unfortunately, there is already a significant backlog of traffic calming projects requested by the community. Many of these requests require staff time to conduct outreach and coordinate with neighborhood residents to ensure consensus on any proposed solutions. Given the press of other work and priorities, the City has insufficient staffing resources to address these traffic calming requests in a timely fashion. Additional staffing will assist in maintaining a high level of customer service to the community. The addition of a Program Manager in Public Works dedicated to transportation and traffic will increase the City's headcount by one. City Manager's Office Job classifications need to be adopted for the Assistant to the City Manager and the Sustainability Coordinator positions. While the Assistant to the City Manager has been a budgeted position, it has been a casual non-benefitted position to date, as has the Sustainability Coordinator. Staff recommends adding both positions as regular part-time employees, eligible for the same pro -rated benefits provided to other regular part-time employees across the City. Both these incumbents have been employed as casual workers by the City for more than five years, working on Council priorities and projects that have City-wide impact. Summary of Recommended Position Changes 1) Addition of the following positions: • One 1.0 Full Time Equivalent (FTE) Permit Technician in the Building Division (with a corresponding elimination of contractor hours); • One 1.0 FTE Senior Building Inspector/Plan Checker in the Building Division (with a corresponding elimination of contractor hours); • One 1.0 FTE Associate Planner in the Planning Division (with a corresponding elimination of contractor hours); • One 0.25 FTE and add Housing duties to the 0.75 FTE Economic Development Specialist in the Community Development Department; • One 1.0 FTE Human Resources Analyst II in the Human Resources Department (and El Personnel Changes and Salary Schedule Update February 18, 2020 reduce temporary staff hours); and • One 1.0 FTE Program Manager in the Public Works Department to focus on transportation and traffic. 2) Change from casual to regular benefitted positions for long-term casual employees with the equivalent reduction in the budget for casual hours: • One 1.0 FTE Senior Planner in the Planning Division (with a corresponding elimination of 40 temporary staff hours per week of the same classification); • One 0.5 Sustainability Coordinator in the City Manager's Office (with a corresponding elimination of 20 temporary staff hours per week of the same classification); and • Changing status and adding benefits to the existing 0.625 FTE Assistant to the City Manager in the City Manager's Office. The casual position was budgeted for a 0.625 FTE non-benefitted, casual, position. This change is adding benefits and changing the status from casual to permanent, not increasing the budget FTE. These changes in personnel/positions are deemed necessary to effectively carry out the City's priorities and support both General Fund and Capital Improvement Program activities. Although these changes will be reflected as a 6.75 increase in FTEs, the City's actual workforce is increasing by only 2.25 positions (one full-time position in Public Works and one in Human Resources, and an increase from 30 hours to 40 hours per week for the Economic Development and Housing Specialist position). Three FTEs are currently provided contractually, and the remaining 1.5 FTE addition is the result of recognizing casual part-time employees as permanent benefitted positions. Part -Time Employee Salary & Benefit Plan At the Council meeting on December 7, 2015, the Council passed a resolution adopting the first Part -Time Employee Salary & Benefit Plan (Plan) outlining salary and benefits for the City's temporary staff, including casual staff in the Recreation Division. Some of these benefits are mandated by law, and some were optional. The resolution also tied future increases to the increases negotiated with the City's represented units. Unfortunately, this removed the Recreation Division's discretion to develop their budget and set fees for recreational programs. When negotiated increases are above CPI, the greater than expected program costs must be either passed onto residents through higher recreational program fees, or absorbed by the General Fund (which results in less budget available for other program activities). The Recreation Division needs to be able to balance salary raises, program, fees, and program expenses in their annual budget. Removing the Recreation classifications from these automatic increases reflects a sounder operational practice for the department. The Plan also provides for State mandated sick leave benefits, plus additional vacation leave, a benefit intended for part-time employees who had worked for the City for some time. Providing additional vacation leave to the summer recreational program staff who are not ongoing employees is contrary to the intent of providing the benefit, causes operational staffing shortages when summer staff utilize vacation leave, and increases program costs (backfilling staff out on vacation leave and also cashing out unused vacation upon separation). Vacation leave benefits shall not apply to the Recreation Leader series (Rec Leader I, 11 & Senior Rec Leader). Personnel Changes and Salary Schedule Update February 18, 2020 Department Head and Unrepresented Compensation and Benefit Plan Adding a part-time employee (the Assistant to the City Manager) to the Unrepresented Employee group requires an amendment to the Department Head and Unrepresented Compensation and Benefit Plan, to allow for pro -rated benefits for the part time employee. The benefits will match the benefits of other regular part-time employees across the City. Notification of all changes has been provided to the appropriate bargaining units. The proposed changes to the classification and compensation plan requires the City Council to authorize a new salary schedule that, once approved, will be made available to the public via the City of Burlingame website. FISCAL IMPACT The net impact of these personnel changes is $550,000 per year. The appropriate budget adjustments for the current fiscal year will be included in the FY 2019-20 mid -year budget amendments. Exhibits: • Resolution • Salary Schedule • Part -Time Employee Salary & Benefit Resolution • Sustainability Coordinator Job Classification • Assistant to the City Manager Job Classification • Department Head & Unrepresented Compensation and Benefit Plan Amendment 6 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING POSITION AMENDMENTS, AMENDING THE PART-TIME SALARY & BENEFIT PLAN, AMENDING THE DEPARTMENT HEAD & UNREPRESENTED COMPENSATION AND BENEFIT PLAN, AND APPROVING THE CITY OF BURLINGAME PAY RATES AND RANGES WHEREAS, under the City of Burlingame Civil Service Rules, adopted pursuant to Municipal Code Section 3.52.030, the City Council is the final authority for approving the classification and compensation plan; and WHEREAS, the proposed changes are as detailed below: • Add a 1.0 Full Time Equivalent (FTE) Permit Technician position in the Building Division of the Community Development Department; • Add a 1.0 FTE Senior Building Inspector/Plan Checker position in the Building Division of the Community Development Department; • Add a 1.0 FTE Associate Planner position in the Planning Division of the Community Development Department; • Add a 1.0 FTE Senior Planner position in the Planning Division of the Community Development Department; • Add a 0.25 FTE to the Economic Development and Housing Specialist position in the Community Development Department; • Add a 1.0 FTE Human Resources Analyst II position in the Human Resources Department; • Add a 1.0 FTE Program Manager position in the Transportation/Traffic Division of the Public Works Department; • Add a 0.5 FTE Sustainability Coordinator position in the Office of the City Manager; • Add a 0.625 FTE Assistant to the City Manager position in the Office of the City Manager; and. WHEREAS, the Council has carefully considered all requests for increases in staffing levels at the City, being mindful of budget impacts, unfunded pension and benefit liabilities, and overall City costs; and WHEREAS, the addition of these positions is necessitated by changes in legislation, regulatory obligations, service demands, and Council priorities, and to ensure adequate staffing to effectively carry out the City's priorities and support both General Fund and Capital Improvement Program activities; and WHEREAS, the addition of positions will result in a reduction of contractor and temporary staff hours to off -set the budget impact of these changes; and WHEREAS, the Part -Time Salary and Benefit Plan is amended in the areas of salary and leaves, and the Department Head and Unrepresented Compensation and Benefit Plan is amended to include part-time employees; and WHEREAS, the bargaining units representing the impacted classifications have reviewed the proposed changes and have not brought forth any objections or concerns; and WHEREAS, the Recreation Department desires to have control over the salary increases of casual staff in the Recreation Department; and WHEREAS, the Recreation Leader casual classification series will no longer accrue vacation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Burlingame finds, orders, and declares that: 1. The Council approves the addition a 1.0 FTE Permit Technician position in the Building Division of the Community Development Department. 2. The Council approves the addition of a 1.0 FTE Senior Building Inspector/Plan Checker position in the Building Division of the Community Development Department. 3. The Council approves the addition of a 1.0 FTE Associate Planner position in the Planning Division of the Community Development Department 4. The Council approves the addition of a 1.0 FTE Senior Planner position in the Planning Division of the Community Development Department. 5. The Council approves the addition of a 0.25 FTE to the Economic Development and Housing Specialist position in the Community Development Department. 6. The Council approves the addition of a 1.0 FTE Human Resources Analyst II position in the Human Resources Department. 7. The Council approves the addition of a 1.0 FTE Program Manager position in the Transportation/Traffic Division of the Public Works Department. 8. The Council approves the addition of a 0.5 FTE Sustainability Coordinator position in the Office of the City Manager. 9. The Council approves the addition of a 0.625 FTE Assistant to the City Manager position in the Office of the City Manager. Emily Beach, Mayor I, Meaghan Hassel Shearer City Clerk of the City of Burlingame, certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 18th day of February 2020, and was adopted thereafter by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Meaghan Hassel Shearer, City Clerk Class Title A109 ACCOUNTANT A104 ACCOUNTING ASSISTANT I A160 ACCOUNTING ASSISTANT II A102 ACCOUNTING ASSISTANT III A103 ACCOUNTING TECHNICIAN D202 ACTING POLICE CHIEF City of Burlingame Salary Schedule Amended 2/18/20 Step A Step B Step C MONTHLY $6,737.08 $7,073.24 $7,418.67 BIWEEKLY $3,109.42 $3,264.57 $3,424.00 HRLY.RATE $38.87 $40.81 $42.80 MONTHLY $4,604.21 $4,838.36 BIWEEKLY $2,125.02 $2,233.09 HRLY.RATE $26.56 $27.91 MONTHLY $5,079.47 $5,322.89 BIWEEKLY $2,344.37 $2,456.72 HRLY.RATE $29.30 $30.71 MONTHLY $5,835.25 $6,122.72 BIWEEKLY $2,693.19 $2,825.87 HRLY.RATE $33.66 $35.32 MONTHLY $6,438.01 $6,760.26 BIWEEKLY $2,971.39 $3,120.12 HRLY.RATE $37.14 $39.00 MONTHLY $16,580.49 $17,406.32 BIWEEKLY $7,652.53 $8,033.69 HRLY.RATE $95.66 $100.42 Step D Step E $7,794.24 $8,183.72 $3,597.34 $3,777.10 $44.97 $47.21 $5,079.47 $5,322.89 $5,577.91 $2,344.37 $2,456.72 $2,574.42 $29.30 $30.71 $32.18 $5,577.91 $5,835.25 $6,122.72 $2,574.42 $2,693.19 $2,825.87 $32.18 $33.66 $35.32 $6,424.10 $6,746.35 $7,084.83 $2,964.97 $3,113.70 $3,269.92 $37.06 $38.92 $40.87 $7,096.42 $7,448.81 $7,822.06 $3,275.27 $3,437.91 $3,610.18 $40.94 $42.97 $45.13 A105 ADMINISTRATIVE ASSISTANT MONTHLY $5,564.00 $5,853.79 $6,148.22, $6,449.60 $6,760.26 BIWEEKLY $2,568.00 $2,701.75 $2,837.64 $2,976.74 $3,120.12 HRLY.RATE $32.10 $33.77 $35.47 $37.21 $39.00 A100 ADMINISTRATIVE ASSISTANT II MONTHLY $6,122.72 $6,424.10 $6,741.71 $7,059.33 $7,397.80 BIWEEKLY $2,825.87 $2,964.97 $3,111.56 $3,258.15 $3,414.37 HRLY.RATE $35.32 $37.06 $38.89 $40.73 $42.68 D502 ASSISTANT CITY ATTORNEY MONTHLY $12,333.09 $12,949.75 $13,597.23 $14,277.08 $14,990.92 BIWEEKLY $5,692.20 $5,976.81 $6,275.65 $6,589.42 $6,918.89 HRLY.RATE $71.15 $74.71 $78.45 $82.37 $86.49 ASSISTANT CITY MANAGER/ D106 ADMIN. SVCS. DIRECTOR MONTHLY $13,335.33 $13,986.39 $14,688.10 $15,415.18 $16,195.41 BIWEEKLY $6,154.77 $6,455.26 $6,779.12 $7,114.70 $7,474.81 HRLY.RATE $76.93 $80.69 $84.74 $88.93 $93.44 A605 ASSISTANT ENGINEER MONTHLY $7,896.24 $8,281.09 $8,672.89 $9,129.60 $9,590.95 BIWEEKLY $3,644.42 $3,822.04 $4,002.87 $4,213.66 $4,426.59 HRLY.RATE $45.56 $47.78 $S0.04 $52.67 $55.33 ASSISTANT PARKS B421 SUPERVISOR MONTHLY $7,681.75 $8,065.85 $8,469.13 $8,892.59 $9,337.25 BIWEEKLY $3,545.42 $3,722.70 $3,908.83 $4,104.27 $4,309.50 HRLY.RATE $44.32 $46.53 $48.86 $51.30 $53.87 A111 ASSISTANT PLANNER MONTHLY $6,734.76 $7,073.24 $7,420.99 $7,791.92 $8,183.72 BIWEEKLY $3,108.35 $3,264.57 $3,425.07 $3,596.27 $3,777.10 HRLY.RATE $38.85 $40.81 $42.81 $44.95 $47.21 ASSISTANT TO THE CITY D300 MANAGER MONTHLY $9,392.61 $9,861.22 $10,353.61 $10,872.47 $11,417.81 BIWEEKLY $4,335.05 $4,551.33 $4,778.59 $5,018.06 $5,269.76 HRLY.RATE $54.19 $56.89 $59.73 $62.73 $65.87 A608 ASSOCIATE ENGINEER MONTHLY $8,682.16 $9,108.73 $9,542.26 $10,047.66 $10,553.05 BIWEEKLY $4,007.15 $4,204.03 $4,404.12 $4,637.38 $4,870.64 HRLY.RATE $50.09 $52.55 $55.05 $57.97 $60.88 A112 ASSOCIATE PLANNER MONTHLY $7,520.67 $7,896.24 $8,292.68 $8,712.30 $9,148.14 BIWEEKLY $3,471.08 $3,644.42 $3,827.39 $4,021.06 $4,222.22 HRLY.RATE $43.39 $45.56 $47.84 $50.26 $52.78 ASST. DIRECTOR OF PUBLIC B600 WORKS MONTHLY $13,051.73 $13,709.30 $14,369.45 $15,105.26 $15,861.97 BIWEEKLY $6,023.88 $6,327.37 $6,632.05 $6,971.66 $7,320.91 HRLY.RATE $75.30 $79.09 $82.90 $87.15 $91.51 5607 AUTOMOTIVE MECHANIC MONTHLY $6,200.67 $6,502.97 $6,828.71 $7,170.84 $7,538.76 BIWEEKLY $2,861.85 $3,001.38 $3,151.71 $3,309.62 $3,479.43 HRLY.RATE $35.77 $37.52 $39.40 $41.37 $43.49 A705 BUILDING ATTENDANT MONTHLY $3,711.65 $3,892.48 $4,094.18 $4,300.51 $4,506.84 BIWEEKLY $1,713.07 $1,796.53 $1,889.62 $1,984.85 $2,080.08 HRLY.RATE $21.41 $22.46 $23.62 $24.81 $26.00 A706 BUILDING ATTENDANT -CS MONTHLY $4,884.73 BIWEEKLY $2,254.49 HRLY.RATE $28.18 A603 BUILDING INSPECTOR I MONTHLY $7,467.35 $7,822.06 $8,230.08 $8,619.56 $9,034.55 BIWEEKLY $3,446.47 $3,610.18 $3,798.50 $3,978.26 $4,169.79 HRLY.RATE $43.08 $45.13 $47.48 $49.73 $52.12 A613 BUILDING INSPECTOR II MONTHLY $7,840.72 $8,213.16 $8,641.58 $9,050.54 $9,486.28 BIWEEKLY $3,618.79 $3,790.69 $3,988.43 $4,177.17 $4,378.28 HRLY.RATE $45.23 $47.39 $49.85 $52.22 $54.73 BUILDING MAINTENANCE A101 WORKER MONTHLY $5,666.01 $5,967.39 $6,208.50 $6,535.38 $6,855.31 BIWEEKLY $2,615.08 $2,754.18 $2,865.46 $3,016.33 $3,163.99 HRLY.RATE $32.69 $34.43 $35.82 $37.70 $39.55 5603 CCTV LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 B604 CHIEF BUILDING OFFICIAL MONTHLY $11,186.10 $11,741.87 $12,321.15 $12,926.49 $13,568.39 BIWEEKLY $5,162.81 $5,419.33 $5,686.69 $5,966.07 $6,262.34 HRLY.RATE $64.54 $67.74 $71.08 $74.58 $78.28 D102 CITYATTORNEY MONTHLY BIWEEKLY HRLY.RATE $19,376.88 $8,943.17 $111.79 D109 CITY CLERK MONTHLY $9,153.45 $9,552.65 $10,022.36 $10,505.06 $11,021.70 BIWEEKLY $4,224.67 $4,408.91 $4,625.71 $4,848.49 $5,086.94 HRLY.RATE $52.81 $55.11 $57.82 $60.61 $63.59 B602 CITY ENGINEER MONTHLY $12,041.19 $12,652.03 $13,262.79 $13,944.45 $14,639.79 BIWEEKLY $5,557.47 $5,839.40 $6,121.29 $6,435.90 $6,756.83 HRLY.RATE $69.47 $72.99 $76.52 $80.45 $84.46 D801 CITY LIBRARIAN MONTHLY $13,790.19 $14,520.79 $15,253.98 $16,018.55 $16,798.69 BIWEEKLY $6,364.70 $6,701.90 $7,040.30 $7,393.18 $7,753.24 HRLY.RATE $79.56 $83.77 $88.00 $92.41 $96.92 D200 CITY MANAGER MONTHLY $21,343.20 BIWEEKLY $9,850.70 HRLY.RATE $123.13 B103 CODE COMPLIANCE OFFICER MONTHLY $7,558.46 $7,934.80 $8,332.86 $8,747.33 $9,186.33 BIWEEKLY $3,488.52 $3,662.21 $3,845.93 $4,037.23 $4,239.84 HRLY.RATE $43.61 $45.78 $48.07 $50.47 $53.00 CODE COMPLIANCE OFFICER D110 AND SENIOR RISK ANALYST MONTHLY $8,003.28 $8,369.74 $8,790.33 $9,225.67 $9,688.06 0.9FTE(36hours/week) BIWEEKLY $3,693.82 $3,862.96 $4,057.08 $4,258.00 $4,471.41 HRLY.RATE $46.17 $48.29 $50.71 $53.23 $55.89 COMMUNICATION T900 DISPATCHER I MONTHLY $6,205.74 $6,485.24 $6,794.55 $7,112.04 $7,462.11 BIWEEKLY $2,864.19 $2,993.19 $3,135.95 $3,282.48 $3,444.05 HRLY.RATE $35.80 $37.41 $39.20 $41.03 $43.05 COMMUNICATION T901 DISPATCHER II MONTHLY $6,512.36 $6,797.28 $7,133.74 $7,462.11 $7,844.66 BIWEEKLY $3,005.70 $3,137.21 $3,292.50 $3,444.05 $3,620.61 HRLY.RATE $37.57 $39.22 $41.16 $43.05 $45.26 COMMUNITY DEVELOPMENT D108 DIRECTOR MONTHLY $13,904.99 $14,596.44 $15,329.65 $16,096.79 $16,897.87 BIWEEKLY $6,417.69 $6,736.82 $7,075.23 $7,429.29 $7,799.02 HRLY.RATE $80.22 $84.21 $88.44 $92.87 $97.49 D100 COUNCILMEMBER MONTHLY $590.04 BIWEEKLY $272.33 HRLY.RATE $3.40 A106 CUSTODIAN MONTHLY $4,645.94 $4,859.23 $5,100.33 $5,369.26 $5,645.14 BIWEEKLY $2,144.28 $2,242.72 $2,354.00 $2,478.12 $2,605.45 HRLY.RATE $26.80 $28.03 $29.43 $30.98 $32.57 DEPUTY DIRECTOR OF PUBLIC B603 WORKS OPERATIONS MONTHLY $11,948.13 $12,548.16 $13,172.86 $13,835.86 $14,520.79 BIWEEKLY $5,514.52 $5,791.46 $6,079.78 $6,385.78 $6,701.90 HRLY.RATE $68.93 $72.39 $76.00 $79.82 $83.77 B107 DEPUTY FINANCE DIRECTOR MONTHLY $10,630.30 $11,162.61 $11,721.01 $12,302.86 $12,921.30 BIWEEKLY $4,906.29 $5,151.98 $5,409.70 $5,678.24 $5,963.68 HRLY.RATE $61.33 $64.40 $67.62 $70.98 $74.55 D501 DEPUTY CITY ATTORNEY MONTHLY $8,842.75 $9,284.90 $9,749.15 $10,236.58 $10,748.42 BIWEEKLY $4,081.27 $4,285.34 $4,499.61 $4,724.57 $4,960.81 HRLY.RATE $51.02 $53.57 $56.25 $59.06 $62.01 D600 DIRECTOR OF PUBLIC WORKS MONTHLY $14,703.45 $15,436.65 $16,211.60 $17,020.51 $17,873.77 BIWEEKLY $6,786.21 $7,124.61 $7,482.27 $7,855.62 $8,249.43 HRLY.RATE $84.83 $89.06 $93.53 $98.20 $103.12 ECONOMIC DEVELOPMENT A451 AND HOUSING SPECIALIST MONTHLY $8,211.54 $8,624.20 $9,055.41 $9,507.49 $9,982.74 BIWEEKLY $3,789.94 $3,980.40 $4,179.42 $4,388.07 $4,607.42 HRLY.RATE $47.37 $49.76 $52.24 $54.85 $57.59 B605 ELECTRICAL SUPERVISOR MONTHLY $8,529.22 $8,916.38 $9,369.03 $9,829.85 $10,323.38 BIWEEKLY $3,936.56 $4,115.25 $4,324.17 $4,536.85 $4,764.64 HRLY.RATE $49.21 $51.44 $54.05 $56.71 $59.56 EMERGENCY PREPAREDNESS/FIRE A301 EDUCATION SPECIALIST MONTHLY $6,356.87 $6,660.57 $6,994.41 $7,353.75 $7,706.14 BIWEEKLY $2,933.94 $3,074.11 $3,228.19 $3,394.04 $3,556.68 HRLY.RATE $36.67 $38.43 $40.35 $42.43 $44.46 A604 ENGINEERING TECHNICIAN II MONTHLY $6,333.69 $6,653.62 $6,994.41 $7,337.53 $7,699.19 BIWEEKLY $2,923.24 $3,070.90 $3,228.19 $3,386.55 $3,553.47 HRLY.RATE $36.54 $38.39 $40.35 $42.33 $44.42 ENVIRONMENTAL REGULATORY COMPLIANCE A625 MANAGER MONTHLY $7,850.87 $8,239.94 $8,658.33 $9,087.40 $9,540.43 BIWEEKLY $3,623.48 $3,803.05 $3,996.15 $4,194.19 $4,403.27 HRLY.RATE $45.29 $47.54 $49.95 $52.43 $55.04 D105 EXECUTIVE ASSISTANT MONTHLY $6,695.49 $7,000.74 $7,360.85 $7,728.77 $8,117.53 BIWEEKLY $3,090.22 $3,231.11 $3,397.31 $3,567.12 $3,746.55 HRLY.RATE $38.63 $40.39 $42.47 $44.59 $46.83 FACILITIES DIVISION B900 MANAGER MONTHLY $9,085.46 $9,540.80 $10,017.98 $10,519.69 $11,043.24 BIWEEKLY $4,193.29 $4,403.45 $4,623.68 $4,855.24 $5,096.88 HRLY.RATE $52.42 $55.04 $57.80 $60.69 $63.71 5704 FACILITIES LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 FACILITIES MAINTENANCE 5703 WORKER MONTHLY $5,664.03 $5,961.64 $6,217.07 $6,538.13 $6,854.48 BIWEEKLY $2,614.17 $2,751.53 $2,869.42 $3,017.59 $3,163.61 HRLY.RATE $32.68 $34.39 $35.86 $37.72 $39.54 D103 FINANCE DIRECTOR MONTHLY $14,570.35 $15,298.36 $16,057.66 $16,866.55 $17,706.76 BIWEEKLY $6,724.78 $7,060.78 $7,411.23 $7,784.56 $8,172.35 HRLY.RATE $84.06 $88.26 $92.64 $97.31 $102.15 B606 FLEET MANAGER MONTHLY $8,880.93 $9,330.85 $9,794.38 $10,282.46 $10,795.06 BIWEEKLY $4,098.89 $4,306.55 $4,520.48 $4,745.75 $4,982.34 HRLY.RATE $51.24 $53.83 $56.51 $59.32 $62.28 A805 GRAPHIC ARTIST MONTHLY $5,619.64 $5,900.16 $6,194.59 $6,505.24 $6,829.81 BIWEEKLY $2,593.68 $2,723.15 $2,859.04 $3,002.42 $3,152.22 HRLY.RATE $32.42 $34.04 $35.74 $37.53 $39.40 A614 GREEN BUILDING SPECIALIST MONTHLY $6,505.24 $6,829.81 $7,177.56 $7,529.95 $7,907.84 BIWEEKLY $3,002.42 $3,152.22 $3,312.72 $3,475.36 $3,649.77 HRLY.RATE $37.53 $39.40 $41.41 $43.44 $45.62 HUMAN RESOURCES ANALYST D107 II MONTHLY $7,840.95 $8,234.98 $8,628.98 $9,069.95 $9,526.59 BIWEEKLY $3,618.90 $3,800.76 $3,982.60 $4,186.13 $4,396.89 HRLY.RATE $45.24 $47.51 $49.78 $52.33 $54.96 HUMAN RESOURCES D805 DIRECTOR MONTHLY $13,717.09 $14,445.09 $15,170.48 $15,929.78 $16,712.59 BIWEEKLY $6,330.97 $6,666.97 $7,001.76 $7,352.21 $7,713.50 HRLY.RATE $79.14 $83.34 $87.52 $91.90 $96.42 HUMAN RESOURCES D400 TECHNICIAN MONTHLY $5,965.93 $6,247.14 $6,553.67 $6,880.44 $7,240.18 BIWEEKLY $2,753.51 $2,883.30 $3,024.77 $3,175.59 $3,341.62 HRLY.RATE $34.42 $36.04 $37.81 $39.69 $41.77 INSTRUMENTATION 5610 MAINTENANCE TECHNICIAN MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 IRRIGATION REPAIR S404 SPECIALIST MONTHLY $5,640.60 $5,905.40 $6,200.67 $6,502.97 $6,828.71 BIWEEKLY $2,603.36 $2,725.57 $2,861.85 $3,001.38 $3,151.71 HRLY.RATE $32.54 $34.07 $35.77 $37.52 $39.40 A606 JUNIOR ENGINEER MONTHLY $7,170.61 $7,511.40 $7,896.24 $8,281.09 $8,672.89 BIWEEKLY $3,309.51 $3,466.80 $3,644.42 $3,822.04 $4,002.87 HRLY.RATE $41.37 $43.34 $45.56 $47.78 $50.04 S605 LABORER MONTHLY $5,066.46 $5,321.89 $5,617.16 $5,879.62 $6,163.18 BIWEEKLY $2,338.37 $2,456.26 $2,592.54 $2,713.68 $2,844.54 HRLY.RATE $29.23 $30.70 $32.41 $33.92 $35.56 A801 LIBRARIAN I MONTHLY $5,893.20 $6,178.36 $6,463.51 $6,795.04 $7,117.28 BIWEEKLY $2,719.94 $2,851.55 $2,983.16 $3,136.17 $3,284.90 HRLY.RATE $34.00 $35.64 $37.29 $39.20 $41.06 A800 LIBRARIAN II MONTHLY $6,489.02 $6,813.58 $7,140.47 $7,488.22 $7,880.02 BIWEEKLY $2,994.93 $3,144.73 $3,295.60 $3,456.10 $3,636.93 HRLY.RATE $37.44 $39.31 $41.20 $43.20 $45.46 B801 LIBRARIAN III MONTHLY $8,185.59 $8,594.64 $9,009.09 $9,475.38 $9,938.90 BIWEEKLY $3,777.97 $3,966.76 $4,158.04 $4,373.25 $4,587.19 HRLY.RATE $47.22 $49.58 $51.98 $54.67 $57.34 A804 LIBRARY ASSISTANT MONTHLY $4,513.80 $4,747.95 $4,982.10 $5,211.61 $5,485.18 BIWEEKLY $2,083.29 $2,191.36 $2,299.43 $2,405.36 $2,531.62 HRLY.RATE $26.04 $27.39 $28.74 $30.07 $31.65 A803 LIBRARY ASSISTANT II MONTHLY $5,037.74 $5,260.30 $5,543.14 $5,793.52 $6,076.35 BIWEEKLY $2,325.11 $2,427.83 $2,558.37 $2,673.93 $2,804.47 HRLY.RATE $29.06 $30.35 $31.98 $33.42 $35.06 A802 LIBRARY ASSISTANT III MONTHLY $5,621.96 $5,879.29 $6,185.31 $6,493.65 $6,799.67 BIWEEKLY $2,594.75 $2,713.52 $2,854.76 $2,997.07 $3,138.31 HRLY.RATE $32.43 $33.92 $35.68 $37.46 $39.23 LIBRARY CIRCULATION B803 SUPERVISOR MONTHLY $6,456.88 $6,762.28 $7,081.28 $7,452.12 $7,795.67 BIWEEKLY $2,980.10 $3,121.05 $3,268.28 $3,439.44 $3,598.00 HRLY.RATE $37.25 $39.01 $40.85 $42.99 $44.98 B805 LIBRARY SERVICES MANAGER MONTHLY $9,543.54 $10,031.59 $10,527.85 $11,056.87 $11,629.46 BIWEEKLY $4,404.71 $4,629.96 $4,859.01 $5,103.17 $5,367.44 HRLY.RATE $55.06 $57.87 $60.74 $63.79 $67.09 S606 MAINTENANCE ELECTRICIAN MONTHLY $6,948.22 $7,295.04 $7,667.65 $8,047.28 $8,457.37 BIWEEKLY $3,206.88 $3,366.95 $3,538.91 $3,714.13 $3,903.41 HRLY.RATE $40.09 $42.08 $44.23 $46.43 $48.79 B610 MANAGEMENT ANALYST MONTHLY $8,275.57 $8,653.50 $9,089.81 $9,539.99 $10,017.96 BIWEEKLY $3,819.49 $3,993.92 $4,195.30 $4,403.07 $4,623.67 HRLY.RATE $47.74 $49.92 $52.44 $55.04 $57.80 A120 MANAGEMENT ASSISTANT MONTHLY $6,713.89 $7,050.05 $7,397.80 $7,771.05 $8,158.22 BIWEEKLY $3,098.72 $3,253.87 $3,414.37 $3,586.64 $3,765.33 HRLY.RATE $38.73 $40.67 $42.68 $44.83 $47.07 A107 OFFICE ASSISTANT I MONTHLY $4,421.06 $4,645.94 $4,877.77 $5,109.61 $5,387.81 BIWEEKLY $2,040.49 $2,144.28 $2,251.28 $2,358.28 $2,486.68 HRLY.RATE $25.51 $26.80 $28.14 $29.48 $31.08 A670 OFFICE ASSISTANT II MONTHLY $4,843.00 $5,063.24 $5,318.26 $5,582.55 $5,837.56 BIWEEKLY $2,235.23 $2,336.88 $2,454.58 $2,576.56 $2,694.26 HRLY.RATE $27.94 $29.21 $30.68 $32.21 $33.68 PARK MAINTENANCE S401 LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.54 $39.60 $41.64 $43.72 PARK MAINTENANCE WORKER S407 I MONTHLY $5,085.21 $5,321.89 $5,617.16 $5,879.62 $6,163.18 BIWEEKLY $2,347.02 $2,456.26 $2,592.54 $2,713.68 $2,844.54 HRLY.RATE $29.33 $30.70 $32.41 $33.92 $35.56 PARK MAINTENANCE WORKER S406 II MONTHLY $5,321.89 $5,617.16 $5,879.62 $6,163.18 $6,467.82 BIWEEKLY $2,456.26 $2,592.54 $2,713.68 $2,844.54 $2,985.15 HRLY.RATE $30.70 $32.41 $33.92 $35.56 $37.32 PARKING ENFORCEMENT A201 OFFICER MONTHLY $4,942.69 $5,176.84 $5,431.86 $5,707.74 $5,992.89 BIWEEKLY $2,281.24 $2,389.31 $2,507.01 $2,634.34 $2,765.95 HRLY.RATE $28.52 $29.87 $31.34 $32.93 $34.57 A200 PARKING SYSTEM TECHNICIAN MONTHLY $5,369.26 $5,645.14 $5,904.80 $6,192.27 $6,502.93 BIWEEKLY $2,478.12 $2,605.45 $2,725.29 $2,857.97 $3,001.35 HRLY.RATE $30.98 $32.57 $34.07 $35.72 $37.52 PARKS & RECREATION D705 DIRECTOR MONTHLY $13,790.19 $14,520.79 $15,253.98 $16,018.55 $16,798.69 BIWEEKLY $6,364.70 $6,701.90 $7,040.30 $7,393.18 $7,753.24 HRLY.RATE $79.56 $83.77 $88.00 $92.41 $96.92 PARKS SUPERINTENDENT/CITY B410 ARBORIST MONTHLY $9,873.62 $10,385.02 $10,891.25 $11,441.81 $12,034.12 BIWEEKLY $4,557.06 $4,793.09 $5,026.73 $5,280.84 $5,554.21 HRLY.RATE $56.96 $59.91 $62.83 $66.01 $69.43 B420 PARKS SUPERVISOR MONTHLY $8,199.25 $8,616.43 $9,049.99 $9,505.38 $10,091.61 BIWEEKLY $3,784.27 $3,976.82 $4,176.92 $4,387.10 $4,657.67 HRLY.RATE $47.30 $49.71 $52.21 $54.84 $58.22 PARKS SUPERVISOR/CITY B430 ARBORIST MONTHLY $8,398.32 $8,831.88 $9,268.14 $9,728.96 $10,328.82 BIWEEKLY $3,876.15 $4,076.25 $4,277.60 $4,490.29 $4,767.15 HRLY.RATE $48.45 $50.95 $53.47 $56.13 $59.59 A114 PAYROLL ADMINISTRATOR MONTHLY $6,737.08 $7,073.24 $7,418.67 $7,794.24 $8,183.72 BIWEEKLY $3,109.42 $3,264.57 $3,424.00 $3,597.34 $3,777.10 HRLY.RATE $38.87 $40.81 $42.80 $44.97 $47.21 A609 PERMIT TECHNICIAN MONTHLY $5,914.07 $6,206.18 $6,526.11 $6,843.72 $7,184.52 BIWEEKLY $2,729.57 $2,864.39 $3,012.05 $3,158.64 $3,315.93 HRLY.RATE $34.12 $35.80 $37.65 $39.48 $41.45 A108 PLANNER MONTHLY $7,520.67 $7,893.93 $8,297.32 $8,682.16 $9,129.60 BIWEEKLY $3,471.08 $3,643.35 $3,829.53 $4,007.15 $4,213.66 HRLY.RATE $43.39 $45.54 $47.87 $50.09 $52.67 D104 PLANNING DIRECTOR MONTHLY $13,646.68 $14,319.88 $15,045.24 $15,593.20 $16,574.32 BIWEEKLY $6,298.47 $6,609.18 $6,943.96 $7,196.86 $7,649.69 HRLY.RATE $78.73 $82.61 $86.80 $89.96 $95.62 B111 PLANNING MANAGER MONTHLY $10,812.96 $11,353.09 $11,916.67 $12,514.22 $13,143.05 BIWEEKLY $4,990.60 $5,239.89 $5,500.00 $5,775.80 $6,066.02 HRLY.RATE $62.38 $65.50 $68.75 $72.20 $75.83 POLICE ADMINISTRATIVE A205 SERVICES COORDINATOR MONTHLY $5,770.33 $6,057.81 $6,354.55 $6,655.94 $6,975.87 BIWEEKLY $2,663.23 $2,795.91 $2,932.87 $3,071.97 $3,219.63 HRLY.RATE $33.29 $34.95 $36.66 $38.40 $40.25 M200 POLICE CAPTAIN MONTHLY $13,145.75 $13,784.25 $14,386.52 $15,095.20 $15,828.79 BIWEEKLY $6,067.27 $6,361.96 $6,639.93 $6,967.02 $7,305.60 HRLY.RATE $75.84 $79.52 $83.00 $87.09 $91.32 D201 POLICE CHIEF MONTHLY $15,887.33 $16,679.44 $17,511.43 $18,377.92 $19,302.96 BIWEEKLY $7,332.62 $7,698.20 $8,082.20 $8,482.12 $8,909.06 HRLY.RATE $91.66 $96.23 $101.03 $106.03 $111.36 A202 POLICE CLERK I MONTHLY $4,604.21 $4,838.36 $5,079.47 $5,322.89 $5,577.91 BIWEEKLY $2,125.02 $2,233.09 $2,344.37 $2,456.72 $2,574.42 HRLY.RATE $26.56 $27.91 $29.30 $30.71 $32.18 A203 POLICE CLERK II MONTHLY $5,079.47 $5,322.89 $5,577.91 $5,835.25 $6,122.72 BIWEEKLY $2,344.37 $2,456.72 $2,574.42 $2,693.19 $2,825.87 HRLY.RATE $29.30 $30.71 $32.18 $33.66 $35.32 A204 POLICE CLERK III MONTHLY $7,050.05 BIWEEKLY $3,253.87 HRLY.RATE $40.67 M202 POLICE LIEUTENANT MONTHLY $11,248.62 $11,808.33 $12,401.11 $13,019.87 $13,671.69 BIWEEKLY $5,191.67 $5,450.00 $5,723.59 $6,009.17 $6,310.01 HRLY.RATE $64.90 $68.13 $71.54 $75.11 $78.88 P200 POLICE OFFICER MONTHLY $7,774.61 $8,202.07 $8,572.85 $9,023.93 $9,453.75 BIWEEKLY $3,588.28 $3,785.57 $3,956.70 $4,164.89 $4,363.27 HRLY.RATE $44.85 $47.32 $49.46 $52.06 $54.54 P201 POLICE OFFICER TRAINEE MONTHLY $7,481.26 BIWEEKLY $3,452.89 HRLY.RATE $43.16 M201 POLICE SERGEANT MONTHLY $9,444.31 $9,890.66 $10,381.89 $10,910.90 $11,465.89 BIWEEKLY $4,358.91 $4,564.92 $4,791.64 $5,035.80 $5,291.95 HRLY.RATE $54.49 $57.06 $59.90 $62.95 $66.15 B201 POLICE SERVICES MANAGER MONTHLY $9,480.82 $9,954.88 $10,452.62 $10,975.25 $11,524.02 BIWEEKLY $4,375.77 $4,594.56 $4,824.29 $5,065.50 $5,318.78 HRLY.RATE $54.70 $57.43 $60.30 $63.32 $66.48 A711 PROGRAM COORDINATOR MONTHLY $4,024.63 $4,221.69 $4,430.34 $4,650.58 $4,884.73 BIWEEKLY $1,857.52 $1,948.47 $2,044.77 $2,146.42 $2,254.49 HRLY.RATE $23.22 $24.36 $25.56 $26.83 $28.18 A612 PROGRAM MANAGER MONTHLY $9,674.41 $10,161.26 $10,662.02 $11,199.87 $11,758.59 BIWEEKLY $4,465.11 $4,689.81 $4,920.93 $5,169.17 $5,427.04 HRLY.RATE $55.81 $58.62 $61.51 $64.61 $67.84 PROJECT MANAGER/GIS A610 COORDINATOR MONTHLY $11,081.63 BIWEEKLY $5,114.60 HRLY.RATE $63.93 A611 PUBLIC WORKS INSPECTOR MONTHLY $7,446.49 $7,812.78 $8,206.90 $8,617.25 $9,053.09 BIWEEKLY $3,436.84 $3,605.90 $3,787.80 $3,977.19 $4,178.35 HRLY.RATE $42.96 $45.07 $47.35 $49.71 $52.23 A701 RECREATION COORDINATOR MONTHLY $5,805.11 $6,083.31 $6,370.78 $6,688.39 $7,019.91 BIWEEKLY $2,679.28 $2,807.68 $2,940.36 $3,086.95 $3,239.96 HRLY.RATE $33.49 $35.10 $36.75 $38.59 $40.50 RECREATION B710 SUPERINTENDENT MONTHLY $9,543.54 $10,034.33 $10,527.85 $11,062.32 $11,632.19 BIWEEKLY $4,404.71 $4,631.23 $4,859.01 $5,105.69 $5,368.70 HRLY.RATE $55.06 $57.89 $60.74 $63.82 $67.11 B700 RECREATION SUPERVISOR MONTHLY $8,035.64 $8,452.83 $8,842.77 $9,306.30 $9,769.85 BIWEEKLY $3,708.76 $3,901.31 $4,081.28 $4,295.22 $4,509.16 HRLY.RATE $46.36 $48.77 $51.02 $53.69 $56.36 B106 SENIOR ACCOUNTANT MONTHLY $7,539.20 $7,933.80 $8,356.18 $8,792.46 $9,256.57 BIWEEKLY $3,479.63 $3,661.75 $3,856.70 $4,058.06 $4,272.26 HRLY.RATE $43.50 $45.77 $48.21 $50.73 $53.40 SENIOR BUILDING A602 INSPECTOR/PLAN CHECKER MONTHLY $8,378.46 $8,791.12 $9,208.42 $9,695.27 $10,184.44 BIWEEKLY $3,866.98 $4,057.44 $4,250.04 $4,474.74 $4,700.51 HRLY.RATE $48.34 $50.72 $53.13 $55.93 $58.76 B601 SENIOR CIVIL ENGINEER MONTHLY $11,465.85 $12,038.48 $12,643.80 $13,273.66 $13,941.71 BIWEEKLY $5,291.93 $5,556.22 $5,835.60 $6,126.31 $6,434.64 HRLY.RATE $66.15 $69.45 $72.95 $76.58 $80.43 A113 SENIOR PLANNER MONTHLY $9,539.94 $10,012.88 $10,511.32 $11,037.59 $11,593.99 BIWEEKLY $4,403.05 $4,621.33 $4,851.38 $5,094.27 $5,351.07 HRLY.RATE $55.04 $57.77 $60.64 $63.68 $66.89 SENIOR PUBLIC WORKS A607 INSPECTOR MONTHLY $8,269.50 $8,682.16 $9,108.73 $9,542.26 $10,047.66 BIWEEKLY $3,816.69 $4,007.15 $4,204.03 $4,404.12 $4,637.38 HRLY.RATE $47.71 $50.09 $52.55 $55.05 $57.97 B608 STREET& SEWER SUPERVISOR MONTHLY $7,803.57 $8,194.91 $8,607.35 $9,036.20 $9,486.13 BIWEEKLY $3,601.64 $3,782.27 $3,972.63 $4,170.55 $4,378.22 HRLY.RATE $45.02 $47.28 $49.66 $52.14 $54.73 STREET, SEWER & DOWNTOWN MAINTENANCE S604 WORKER MONTHLY $5,321.89 $5,617.16 $5,879.62 $6,163.18 $6,467.82 BIWEEKLY $2,456.26 $2,592.54 $2,713.68 $2,844.54 $2,985.15 HRLY.RATE $30.70 $32.41 $33.92 $35.56 $37.32 STREET, SEWER AND S601 DOWNTOWN LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 STREETS, STORM DRAINS, AND B607 SEWER DIVISIONS MANAGER MONTHLY $9,085.46 $9,540.80 $10,017.98 $10,519.69 $11,043.24 BIWEEKLY $4,193.29 $4,403.45 $4,623.68 $4,855.24 $5,096.88 HRLY.RATE $52.42 $55.04 $57.80 $60.69 $63.71 SUSTAINABILITY A115 COORDINATOR MONTHLY $8,291.36 $8,706.99 $9,141.14 $9,599.11 $10,078.31 BIWEEKLY $3,826.78 $4,018.61 $4,218.99 $4,430.36 $4,651.53 HRLY.RATE $47.83 $50.23 $52.74 $55.38 $58.14 TRAFFIC SIGN & PAINT 5602 LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 A601 TRAFFIC -CIVIL ENGINEER MONTHLY $8,281.09 $8,672.89 $9,129.60 $9,590.95 $10,073.16 BIWEEKLY $3,822.04 $4,002.87 $4,213.66 $4,426.59 $4,649.15 HRLY.RATE $47.78 $50.04 $52.67 $55.33 $58.11 A600 TRANSPORTATION ENGINEER MONTHLY $9,546.90 $10,029.11 $10,529.87 $11,053.81 $11,614.85 BIWEEKLY $4,406.26 $4,628.82 $4,859.94 $5,101.76 $5,360.70 HRLY.RATE $55.08 $57.86 $60.75 $63.77 $67.01 5405 TREE LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 5409 TREE MAINTENANCE WORKER MONTHLY $5,453.12 $5,764.79 $6,027.26 $6,320.18 $6,629.51 BIWEEKLY $2,516.83 $2,660.67 $2,781.81 $2,917.01 $3,059.78 HRLY.RATE $31.46 $33.26 $34.78 $36.46 $38.25 5411 TREE WORKER MONTHLY $5,628.88 $5,893.69 $6,191.30 $6,495.94 $6,824.02 BIWEEKLY $2,597.94 $2,720.17 $2,857.52 $2,998.13 $3,149.55 HRLY.RATE $32.48 $34.00 $35.72 $37.47 $39.37 UTILITIES 5400 INSPECTOR/LOCATOR MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 B500 WATER DIVISION MANAGER MONTHLY $9,085.46 $9,540.80 $10,017.98 $10,519.69 $11,043.24 BIWEEKLY $4,193.29 $4,403.45 $4,623.68 $4,855.24 $5,096.88 HRLY.RATE $52.42 $55.04 $57.80 $60.69 $63.71 WATER MAINTENANCE S501 LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 WATER MAINTENANCE S503 WORKER MONTHLY $5,321.89 $5,617.16 $5,879.62 $6,163.18 $6,467.82 BIWEEKLY $2,456.26 $2,592.54 $2,713.68 $2,844.54 $2,985.15 HRLY.RATE $30.70 $32.41 $33.92 $35.56 $37.32 S502 WATER METER REPAIRER MONTHLY $5,373.44 $5,631.22 $5,900.72 $6,195.98 $6,502.97 BIWEEKLY $2,480.06 $2,599.03 $2,723.41 $2,859.68 $3,001.38 HRLY.RATE $31.01 $32.49 $34.05 $35.75 $37.52 B501 WATER OPERATIONS SUPERVIS MONTHLY $7,803.57 $8,194.91 $8,607.35 $9,036.20 $9,486.13 BIWEEKLY $3,601.64 $3,782.27 $3,972.63 $4,170.55 $4,378.22 HRLY.RATE $45.02 $47.28 $49.66 $52.14 $54.73 WATER QUALITY AND METER S508 LEAD WORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 WATER QUALITY AND METER 5507 TECHNICIAN MONTHLY $5,617.16 $5,898.37 $6,193.64 $6,502.97 $6,828.71 BIWEEKLY $2,592.54 $2,722.33 $2,858.61 $3,001.38 $3,151.71 HRLY.RATE $32.41 $34.03 $35.73 $37.52 $39.40 B503 WATER QUALITY SUPERVISOR MONTHLY $7,803.57 $8,194.91 $8,607.35 $9,036.20 $9,486.13 BIWEEKLY $3,601.64 $3,782.27 $3,972.63 $4,170.55 $4,378.22 HRLY.RATE $45.02 $47.28 $49.66 $52.14 $54.73 WATER SERVICE & S505 OPERATIONS TECHNICIAN MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 A110 ZONING TECHNICIAN MONTHLY $6,419.47 $6,727.80 $7,061.64 $7,420.99 $7,782.65 BIWEEKLY $2,962.83 $3,105.14 $3,259.22 $3,425.07 $3,591.99 HRLY.RATE $37.04 $38.81 $40.74 $42.81 $44.90 NOTES All positions are 40-hour week, unless otherwise noted Effective 6/26/2017 6/26/2017 3% salary increase for all AFSCME bargaining unit positions, per applicable MOUs Amended 7110117 FY2017-18 budget classification and compensation revisions Amended 8121117 classification and compensation revisions Amended 9118117 classification and compensation revisions Amended 12125117 3% salary increase Department Head and Unrepresented Unit Teamsters, AFSCME BAMM, 2% salary increase PDA, Police Sergeants, Police Sergaeants, Police Administrators Units, per applicable MOUs 3% salary increase City Manager, per employment agreement Amended 612512018 3% salary increase for AFSCME Admin and Maint bargaining unit per applicable MOUs 3% salary increase CityAttorney, per employment agreement Amended 9117118 classification and compensation revisions Amended 121241187 3% salary increase Department Head and Unrepresented Unit AFSCME BAMM, 5% salary increase PDA, Police Sergeants, Police Sergeants, Police Administrators Units, per applicable MOUs 4% salary increase City Manager, per employment agreement Amended 1121119 4.5% salary increase Teamsters Unit effective 1212412018 Amended 3113119 classification and compensation revisions Amended 6117119 adding Environmental Regulatory Compliance Manager Amended 6117119 4.5% salary increase AFSCME Admin Unit effective 6124119 per applicable MOU Amended 8119119 4.5% salary increase AFSCME Maintenance Unit effective 8119119 per applicable MOU Amended 12123119 3% salary increase Department Head and Unrepresented Unit 2.5%Teamsters, per applicable MOU 4% salary increase POA, Police Sergeants, Police Administrators, per applicable MOUs 4.5% AFSCME BAM, per applicable MOU Amended 11612020 3% salary increase City Manager, effective 12123119 Amended 211812020 to include new classifications City of Burlingame Salary Schedule - Casual Positions (Non-PERS) Amended 12/23/19 Class Title Step A Step B Step C Step D Step E C100 ADMINISTRATIVE SUPPORT 33.96 35.61 37.37 39.14 41.02 C500 ASSISTANT TO CITY MANAGER 54.18 56.88 59.74 62.72 65.86 C112 ASST. DIRECTOR OF PUBLIC WORKS 76.4 80.24 84.11 88.41 92.84 C601 AUTOMOTIVE TECHNICIAN 26.31 27.61 28.99 30.45 31.96 C705 BUILDING ATTENDANT 19.03 19.95 21.03 22.05 23.11 C102 BUILDING MAINTENANCE WORKER 29.06 30.57 31.87 33.53 35.18 C106 CUSTODIAN 23.38 24.47 25.65 26.99 28.4 C613 ENGINEERING TECHNICIAN It 33.46 35.17 36.95 38.78 40.68 C602 FACILITIES PROJECT MANAGER 50.49 C615 FLEET MANAGER 51.24 53.83 56.51 59.32 62.28 C805 HUMAN RESOURCES DIRECTOR 80.29 84.55 88.8 93.24 97.82 C600 INTERN 1 16.03 16.83 17.67 18.56 19.5 C608 INTERN II 27.72 33.26 38.8 44.35 49.89 C606 LABORER 26.99 28.23 29.79 31.19 32.7 C807 LIBRARIAN 1 30.22 31.69 33.16 34.86 36.51 C806 LIBRARIAN II 33.29 34.94 36.63 38.45 40.42 C801 LIBRARY AIDE 1 15.23 15.85 16.54 17.29 18.03 C808 LIBRARY AIDE II 16.75 17.48 18.25 19.05 19.9 C804 LIBRARY ASSISTANT 1 23.15 24.37 25.56 26.73 28.15 C803 LIBRARY ASSISTANT II 25.84 27.01 28.45 29.7 31.17 C611 MANAGEMENT ANALYST 45.46 47.55 49.96 52.41 55.04 C107 OFFICE ASSISTANT 1 22.68 23.85 25.01 26.22 27.63 PARK AND RECREATION FIELD C702 MONITOR 23.75 24.94 26.19 27.49 28.88 C211 PARKING ENFORCEMENT OFFICER 28.51 29.88 31.35 32.92 34.58 PARKING ENFORCEMENT C201 TECHNICIAN 25.38 26.58 27.88 29.28 30.76 C409 PARKS AND TREE WORKER 28.92 30.53 31.94 33.51 35.17 PASSPORT APPLICATION C809 ACCEPTANCE AGENT 23.15 24.37 25.56 26.73 28.15 C900 PER DIEM COMM DISPATCHER 35 50 C199 POLICE SERVICE AIDE 14.35 15.02 15.74 16.49 17.17 C712 PRESCHOOL MUSIC SPECIALIST 63.65 C711 PRE-SCHOOL SITE COORDINATOR 22.05 23.16 24.32 25.53 26.8 C714 PRE -SCHOOLTEACHER 20.62 21.65 22.74 23.88 25.07 C612 PROGRAM MANAGER 51.07 53.62 56.28 59.11 62.09 C713 PROGRAM OUTREACH SPECIALIST 28.55 29.97 31.47 33.05 34.7 C700 RECREATION LEADER 1 13 13.65 14.33 C701 RECREATION LEADER II 15.05 15.8 16.59 C710 RECREATION SPECIALIST 18.26 19.17 20.13 21.13 22.19 C703 SENIOR RECREATION LEADER 17.42 18.29 19.21 SIDEWALK PROGRAM C614 COORDINATOR 34.86 36.61 38.44 40.35 42.38 C641 SUMMER CREW 15 15.75 16.53 17.35 18.21 C642 SUMMER CREW LEADER 19 19.95 20.94 21.98 23.07 NOTES All positions are hourly Effective 111116 Amended 8/21/17 Amended 12125117 3% salary increase per approved salary and benefit memo for casual employees Amended 12110118 adding Library Aide 11(Flexibly staffed with Library Aide 1) Amended 12124118 min wage impacts, 3% COLA incr per approved salary and benefit memo for casual ees (except Comm Dispatchers) Amended 1121119 4.5% salary increase for Per Diem Communications Dispatcher Amended 516119 Add Fleet Manager Amended 12123119 4.5% salary increase for positions tied to AFSCME (except rec positions and Dispatchers) City of Burlingame Salary Schedule - Casual Positions Amended 12/23/19 Class Title Step A Step B Step C Step D Step E CP50 ASSISTANT CITY ATTORNEY 39.96 85.64 GPL24 ASSISTANT -TO GITV MA6IAGFR � O Cf9 w-v9 38-'T3 LL,� V'�O CT<l 69 R7 CP61 AUTOMOTIVE TECHNICIAN 26.31 27.61 28.99 30.45 31.96 CP62 ENGINEERING TECHNICIAN II 33.46 35.17 36.95 38.78 40.68 CP30 INTERN II 27.72 33.26 38.8 44.35 49.89 CP60 LABORER 26.99 28.23 29.79 31.18 32.7 CP87 LIBRARIAN 1 30.22 31.69 33.16 34.86 36.51 CP86 LIBRARIAN 11 33.29 34.94 36.63 38.45 40.42 CP80 LIBRARY AIDE 1 15.23 15.85 16.54 17.29 18.03 CP81 LIBRARY AIDE II 16.75 17.48 18.25 19.05 19.9 CP10 LIBRARY ASSISTANT 1 23.15 24.36 25.57 26.73 28.15 CP11 LIBRARY ASSISTANT II 25.83 27.01 28.45 29.71 31.17 CP21 PARKING ENFORCEMENT OFFICER 28.51 29.88 31.35 32.92 34.58 CP40 PARKS AND TREE WORKER 28.76 30.19 31.71 33.28 34.96 CP15 PER DIEM COMM DISPATCHER 35 50 CP71 RECREATION SPECIALIST 18.26 19.17 20.13 21.13 22.19 CP05 SENIOR PLANNER 50.6 53.13 55.78 58.56 61.5 NOTES All positions are hourly Effective 711012017 Amended 9118117 Amended 12125117 3% salary incr per approved salary and benefit memo for part-time casual ees Amended 6118118 adding Intern 11, and Library Assistant 11 Amended 9117118 adding Librarian 11 Amended 9117118 adding Parking Enforcement Officer Amended 1211012018 adding Automotive Technician and Library Aide 11 (Flexibly staffed with Library Aide 1) Amended 12124118 min wage impacts, 3% COLA incr per approved salary and benefit memo for casual ees (except Comm Dispatchers) Amended 1121119 4.5% salary increase for Per Diem Communications Dispatcher Amended 12123119 4.5% salary increase for positions tied to AFSCME, 2.5% for postions tied to Teamsters Amended 211812020 to delete some positions City of Burlingame Part -Time Employee Salary & Benefit Plan Amended February 18, 2020 Purpose of Resolution This resolution clarifies definitions and categories of part-time employment, outlines compensation practices, and related applicable benefit structure. Retired annuitants are not covered by Sections 4 or 5 of the Part -Time Employee Salary and Benefit Plan. 1. Categories of Part-time Workers (page 1) 2. Salary and Classification (page 2) 3. Overtime Pay (page 3) 4. Medical and Retirement Eligibility (page 3) 5. Benefits (page 5) 6. Employment Records (page 5) 1. CATEGORIES: The City has four categories of Part-time employees: Regular Part -Time, Casual Part -Time, Casual Part -Time CalPERS Membership Eligible, and Casual Part -Time Medical Plan Eligible. Regular Part -Time Employees: are defined as those employees who are represented by a collective bargaining unit and are covered by the provisions/benefits of their respective Memoranda of Understanding. Casual Part -Time Employees: are defined as those employees who work on a per diem, seasonal or temporary basis, and do not work the sufficient hours to meet the mandated CalPERS benefits criteria. They are further defined as employees working "at will" and not part of a collective bargaining unit nor on a full-time basis. An "at will" employee is defined as an employee who is not in the competitive service, works at the will of the City and may be dismissed at any time with or without cause. Casual employees receive paid sick leave as described in Section 4(B), but are not eligible for benefits under any other portion of Section 4. Casual Part -Time CAPERS Membership Eligible Employees: are defined as employees who qualify for CalPERS membership defined by the Public Employees' Retirement Law (PERL) and participate in the City's CalPERS defined benefit retirement plan. These are employees who are enrolled in the CalPERS retirement system at the time of hire with the City of Burlingame, or who meet the criteria whilst employed by the City. Eligibility is defined in Section 4(C). They are further defined as employees working less than 30 hours a week, "at will" and not part of a collective bargaining unit nor on a full-time basis. Casual Part -Time Medical Plan Eligible Employees: are defined as employees who qualify for medical plan enrollment as defined by the PERL or the Affordable Care Act (ACA). Eligibility is defined in Section 4(A). They are further defined as employees who are "at will" and not part of a collective bargaining unit. R 2. SALARY AND CLASSIFICATION A. Starting Salary New Part -Time employees are normally hired at Step A of the salary range unless they are exceptionally qualified and a higher starting salary is recommended and approved by the Department Head. B. Salary Step and Merit Increases A step increase is based upon a review and evaluation of the employee's job performance after a specified period of time has elapsed. Employees must receive at least a satisfactory rating, as indicated on their most recent Performance Evaluation Form, in order to be considered for a step increase. Part-time employees who regularly work 25 hours or more per week are to be given a performance evaluation six months after the date of hire and annually thereafter. Seasonal Part-time employees are evaluated at the end of each seasonal appointment prior to the last day of the assignment. Additional evaluations may be conducted at the supervisor's discretion. Supervisors who work with all other Casual employees are encouraged to evaluate performance informally on an as -needed basis. Each Department is responsible for tracking part-time hours to meet the salary increase and evaluation timelines described above. Seasonal employees must receive an evaluation rating of "above average' or higher during the last seasonal appointment to receive a step increase upon re-employment to the same seasonal classification. When seasonal part-time employees are re -hired to fill a seasonal position in a classification previously held, step increases are not automatic. Upon written justification and departmental and Human Resources Department approval, an individual who demonstrates EXCEPTIONAL leadership ability and job performance may be given a merit raise before meeting time requirements, if they display outstanding job performance. Merit increases are determined by the Supervisor based on the above criteria and are dependent upon continued improvement and efficient and effective service. All changes in compensation will become effective on the first payroll following the effective date of the compensation change. C. General Salary Increases Periodically casual classifications will receive general salary increases. General increases for casual classifications in the Recreation Department will be set by the department. General increases for all other classifications will be tied to the raises negotiated by collective bargaining units. 3. OVERTIME PAY Part -Time employees are eligible for overtime pay at time and one-half their regular rate of pay when required to work more than a standard 40-hour week. All overtime work must be pre - approved by a supervisor or the Department Head. A Part -Time employee's workweek shall begin at 12:01 am Sunday and end at 11:59 pm the following Saturday, unless otherwise designated by the Department Head. 4. MEDICAL AND RETIREMENT ELIGIBILITY A. Medical Plan Eligibility and Benefits 1. CalPERS medical plan eligibility: on the tenure and time base of an employee's qualifying appointment (single classification). The employee's classification or title is not used to determine eligibility. Only employees with appointments that are more than six months (tenure) and half time or greater (time base) are eligible to enroll. The City will contribute an amount equal to the minimum contribution required under the Public Employees' Medical and Hospital Care Act (PEMHCA). 2. Affordable Care Act (ACA) Eligibility: Employees who have worked an average of 130 hours per month during their measurement period are eligible for an offer of medical insurance coverage. The City will contribute an amount equal to or more than the affordability calculation under ACA (calculated on an annual basis), but at no time shall this amount be less than the minimum contribution required under the Public Employees' Medical and Hospital Care Act (PEMHCA). B. California Paid Sick Leave (pursuant to AB 1522) 1. ACCRUAL— Effective July 1, 2015, an employee who works 30 or more days within a year from the beginning of employment may accrue paid sick leave at a rate of one (1) hour for every thirty (30) hours worked. The sick leave bank will roll over from year to year but cannot exceed the maximum accrual cap of 48 hours. 2. USE— On the 90th day of employment and after, an employee may begin using accrued sick leave. The maximum use of paid sick leave is 24 hours in a one-year period. The employee shall request the use of sick leave and provide reasonable advanced notice when the sick leave is foreseeable or as soon as practicable when the leave is unforeseeable. The sick leave may be used as follows: i. For the employee or family member for the diagnosis, care or treatment of an existing health condition or preventive care; ii. For an employee who is the victim of domestic violence, sexual assault or stalking. 3. NO CASH OUT— unused but accrued sick leave will not be cashed out at anytime, and has no cash out value upon the end of the employment relationship. However, former employees who are rehired within one year regain their previously accrued and unused sick leave bank. C. CAPERS Retirement Eligibility and Benefits The benefits provided in this section 4C are available to those employees who qualify as Part -Time CalPERS Eligible Employees as Defined in Section 1 above. Part -Time CalPERS Eligible employees as defined in Government Code § 20305, including: 1) Employees who are already members of CalPERS 2) Employees whose appointment fixes a term of full-time, continuous service in excess of six months or the position requires regular service for at least an average of 20 hours per week for one year or longer, or requires service that is equivalent to at least an average of 20 hours per week for one year or longer. 3) An employee who meets one of the following conditions as monitored: i. No length of appointment is specified, but full-time employment continues longer than six months. ii. Person works more than 125 days or more in a fiscal year if paid on a "per diem" basis, iii. Person works 1,000 hours or more in a fiscal year if paid on other than a per diem basis. Any overtime hours worked are counted as qualifying time. leave hours are also counted as qualifying time. Employees hired on or before December 31, 2012 and have not had a break in CalPERS service of six months or more are consider "classic" members, and therefore are eligible for the 2.5% @ 55 retirement benefit formula. Miscellaneous employees hired after January 1, 2013, fall under the 2013 Public Employees' Pension Reform Act (PEPRA) guidelines. Therefore they are eligible for the 2% @ 62 retirement benefit with final pension calculated on the average highest annual compensation over a consecutive 36-month period. 4 S. BENEFITS: Vacation Accrual: Effective January 01, 2016, Unrepresented Part-time employees who work 30 or more days within a yearfrom the beginning of employment with the City of Burlingame accrue vacation pay at the rate of one (1) hour for every 52 hours worked. The maximum annual vacation accrual is 16 hours per year. No employee shall be allowed to have an accumulation of more than two (2) years' worth of vacation accrual to his/her credit at any one time. Vacation accrued in excess of the maximum allowed will be liquidated by monetary payment during the month of December. Employees in the Recreation Leader classification series are excluded from vacation accrual benefits (Recreation Leader 1/11, and Senior Recreation Leader). 6. EMPLOYMENT RECORDS: On or about January 1 of each year, employment records for part-time employees are audited. Part-time employees who have not worked during the preceding calendar year will be automatically separated from service unless a prior exception has been recommended by the Department. Adopted June 15, 2015 Amended February 18, 2020 SUSTAINABILITY COORDINATOR Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessaryfor entry into the class and do not necessarily convey the qualifications of incumbents within the position. DEFINITION Under general direction of the City Manager, the Sustainability Coordinator is responsible for planning, organizing, directing and coordinating a greenhouse gas (GHG) emission reduction and environmental sustainability program. The incumbent will coordinate with City departments and the public to establish and implement an action plan for City operations and the community -at -large to implement the City's Climate Action Plan and to promote sustainability principles in general. DISTINGUISHING CHARACTERISTICS The incumbent will be a person with vision and commitment to sustainability efforts with the desire to make a change in the community. The majority of work will involve independent thinking, departmental coordination, and active community involvement. IMPORTANT AND ESSENTIAL DUTIES: (include but are not limited to the following) • Coordinate sustainability activities among departments, external agencies and community organizations, and City-wide. • Serve as a technical resource on sustainability initiatives. • Work with City departments to establish sustainable practices applicable to their respective functions. • Keep City current on Federal, State, and local legislation affecting sustainability programs and projects, and analyze implications of new regulations and requirements. • Evaluate proposed sustainability measures to prioritize investment through life cycle costing and cost/benefit analysis. Develop processes to track progress in achieving environmentally sustainable goals and objectives. • Write grant applications. • Act as a City liaison on sustainability topics to private organizations and other government agencies. • Make presentations to Council, other City departments, and applicable outside organizations. • Prepare public information materials. • Prepare reports, correspondence, spreadsheets, and PowerPoint presentations. • Establish and maintain effective working relationships. • Maintain complete and accurate records. • Perform other duties as assigned. Al 15 SUSTAINABILITY COORDINATOR PAGE 1 OF 3 REQUIRED QUALIFICATIONS (The following are minimal qualifications necessaryfor entry into the classification) Education and Experience: Any combination equivalent to experience and education that could likely provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: One or more years of experience in the field of sustainability program oversight and administration. Education: Bachelor's in environmental science, engineering, economics, planning, or other pertinent field. Demonstrated experience of coordinating or overseeing programs in a public sector environment is highly desirable and one or more years of experience in a field related to sustainability practices. License/Certificate A valid Class C California Driver's License. KNOWLEDGE ABILITIES/SKILLS (The following are a representative sample of the knowledge/abilities and skills necessary to perform essential duties of the position.) Knowledge of: • Principles and practices of program planning, implementation, and evaluation. • Principles of customer service and community relations. • Sustainability programs and environmental issues. • Presentations and networking. Ability to: • Effectively and clearly communicate — both verbally and in writing. • Work independently. • Conduct research and analyze data. • Be flexible. • Make public presentations. • Administer programs. • Lead with a vision. • Motivate and network. • Learn applicable laws, statutes, ordinances, • Complete clear and concise reports and correspondence. • Collect, organize and analyze information. • Operate assigned equipment. SPECIAL REQUIREMENTS This class specification should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job - related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. A115 SUSTAINABILITY COORDINATOR PAGE20F3 PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS Physical Requirements: Work in an office environment; ability to sit, stand, walk, kneel, crouch, squat, stoop, crawl, twist, climb. Working Conditions: Work in a standard office environment; availability to work irregular hours, including evenings, nights, or some weekends. A115 SUSTAINABILITY COORDINATOR NON-EXEMPT AFSCME LOCAL 829 ADMINISTRATIVE UNIT 03/2020 A115 SUSTAINABILITY COORDINATOR PAGE 3 OF 3 �`-'R`I" ASSISTANT TO THE CITY MANAGER Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessaryfor entry into the class and do not necessarily convey the qualifications of incumbents within the position. DEFINITION Under direction of the City Manager, the Assistant to the City Manager performs a variety of complex assignments within the City Manager's office, including analysis, research, writing and communicating; and oversees programs and projects that require experience in administration and involve interdepartmental and community interaction. The incumbent exercises leadership and has highly effective communication and interpersonal skills. DISTINGUISHING CHARACTERISTICS The classification requires the incumbent to perform professional management work of a highly responsible and independent nature. The work is performed under the general policy direction of the City Manager and with accepted public information standards. SUPERVISION RECEIVED/EXERCISED Receives supervision from the City Manager and may supervise administrative support staff, interns, and/or volunteers on behalf of the City Manager's office. ESSENTIAL FUNCTIONS (Include, but are not limited to the following) • Manages complex project studies, gathering and evaluating information and preparing and presenting reports for the City Manager and other departments. • Formulates, recommends, and administers policies and procedures. • Prepares written correspondence for the City Manager and City Council, as directed. • Coordinates the dissemination of public information, including writing and distributing new releases and the City's electronic newsletter.. • Participates in and helps develop public outreach initiatives. • Researches, recommends, and implements social media tools to maximize City outreach efforts. • Responds to, and seeks to resolve complaints on behalf of the City Manager and City Council. • Manages the Citywide goal -setting process. • Assists with the management and review/approval of contracts as needed. Coordinates the preparation of grants/contracts. • Assists the Mayor, City Council, and City Manager with tracking state and federal legislation that may affect the City of Burlingame. • Represents the City Manager in meetings with other cities, community agencies, and government agencies. • Coordinates with staff liaisons to City Boards and Commissions as needed. • Performs other duties as assigned. ASSISTANT TO THE CITY MANAGER PAGE I OF 3 QUALIFICATIONS (The following are minimal qualifications necessary for entry into the classification) Education and/or Experience A typical background includes a Bachelor's Degree with major coursework in public or business administration, or a related field. A Master's Degree in Public Administration or a related field is desired. Five years of progressively more responsible community -based experience with a city or county government agency preferred. License/Certificate A valid Class C California Driver's License. KNOWLEDGE ABILITIES/SKILLS (The following are a representative sample of the knowledge/abilities and skills necessary to perform essential duties of the position.) Knowledge of; • Principles, practices, and procedures of public and business administration • Ordinances, resolutions, and laws affecting the operation of the City • Basic organization and function of public agencies • Business letter writing, social media, and computer applications related to work • Techniques for dealing effectively with people • Principles of management, supervision, training, and strategic planning Ability to: • Analyze problems and propose solutions; elicit the cooperation of others to affect solutions; negotiate • Assist and advise on community outreach issues • Communicate effectively in writing and orally • Write complex reports, including recommendations and conclusions • Use social media • Run meetings • Organize data • Establish and maintain effective working relationships • Interpret and work with ordinances, resolutions, and laws affecting the City • Make sound decisions in a manner consistent with the essential job functions • Take a proactive approach to customer service and the position in general • Improve processes and streamline procedures appropriately • Work in a safe manner, following City safety practices and procedures. • Maintain confidentiality regarding sensitive information • Use initiative and exercise independent judgment; organize work; set priorities; follow-up on issues; and meet deadlines • Represent the City well in all contacts with the public, staff, and community SPECIAL REQUIREMENTS This class specification should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job - related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. ASSISTANT TO THE CITY MANAGER PAGE 2 OF 3 PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS Ability and mobility to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position for prolonged periods of time; lift and carry 35 pounds, files, and other materials; and to travel to different sites. D300 ASSISTANT TO THE CITY MANAGER EXEMPT UNREPRESENTED 03/2020 ASSISTANT TO THE CITY MANAGER PAGE 3 OF 3 3.6 Regular Part -Time Benefitted Employee Benefits Insurances and Other Benefits Regular part-time employees shall be entitled to insurance coverage and other benefits as follows, pro -rated accordingly: • Medical Insurance (including Retiree Health) - City payment of medical insurance premiums as provided in the Insurance and Other Benefits section of the MOU, pro -rated. • Life Insurance - The City will provide life insurance coverage in the same amount as full time employees in the unrepresented unit. • Health Reimbursement Arrangement (HRA) —Regular part-time employees are eligible to the same benefit as regular full time employees, pro -rated. • Deferred Compensation 457) — Regular part-time benefitted employees receive a matching City contribution of $30 per pay period. Employees are automatically enrolled in the benefit at the City matching amount. • Voluntary Coverages — Regular part-time benefitted employees may enroll in the City's long term disability insurance, supplemental life insurance, dental plan, vision plan and/or the Section 125 plan. Voluntary coverage enrollment is subject to plan provisions. The employee must request in writing to the employer his/her desire to enroll and pay applicable premiums. • Leaves — Accrual, Limits and Adjustments - The City provides all regular part-time benefitted employees with the same vacation, sick leave, holiday leave and accrual limits that apply to regular full time employees, pro -rated. Holidays are paid as the holiday occurs, in the same manner as regular full time staff. Two Floating Holidays per calendar year are pro -rated according to each employee's budgeted percentage of full-time employment. The City will stop all paid leave accruals when an employee goes on an unpaid status; unless otherwise provided by law. RLINGA BU,"*—ME Memorandum To: City Council Date: February 18th, 2020 From: Mayor Emily Beach Subject: Committee Report Committee Report Highlights January 1, 2020-February 12, 2020 Monday, 1/6/20 • San Mateo County Express Lane JPA Finance Committee Meeting • Annual Goal Session planning meeting • Burlingame City Council Meeting Tuesday, 1/7/20 • Minimum wage stakeholder outreach Wednesday, 1/8/20 • Council of Cities Vision Zero program planning meeting • Ribbon Cutting — BHS pool; delivered celebratory remarks on behalf of City Council Thursday, 1/9/20 • Minimum wage stakeholder outreach • El Camino Real Renewal preview meeting with Caltrans and City staff; attended portion of next meeting with citizen ECR Task Force • San Mateo County Transportation Authority (SMCTA) Board of Directors Meeting 0 Discussed county shuttle programs and next call for projects 0 1 was elected Chairperson of SMCTA • Delivered congratulatory remarks at Citizens Environmental Council 10"' Anniversary Celebration Friday, 1/10/20 • San Mateo County Express Lane JPA Board of Directors Meeting • Delivered "State of the City" remarks at Burlingame's Chamber of Commerce Annual Luncheon at the Hyatt Regency • Council of Cities Vision Zero program planning meeting Saturday, 1/11/20 • Hosted constituent Coffee and Conversation town -hall event at Copenhagen Monday, 1/13/20 • Minimum wage stakeholder outreach Tuesday, 1/14120 • Bicycle and Pedestrian Master Plan Subcommittee (Beach/Colson) previewed presentation to City Council and provided input • Meeting with Enterprise Rental Car • Agenda review meeting with City Manager and Attorney to discuss future agenda items 1 Beach Committee Report February 18th, 2020 Wednesday, 1/15120 • Minimum wage stakeholder outreach Thursday, 1/16/20 • Minimum wage stakeholder outreach • Celebrated ribbon cutting for Loan Depot on Airport Boulevard Friday, 1/17/20 • Meeting with San Mateo City Councilmember • Minimum wage stakeholder outreach Monday, 1/20/20 • Annual Goal Session strategy meeting • Minimum wage stakeholder outreach Tuesday, 1/21/20 • Minimum wage stakeholder outreach • California League of Cities Peninsula Division Executive Board Meeting • Burlingame City Council Meeting Wednesday, 1/22/20 • Minimum wage stakeholder outreach Thursday, 1/23/20 • Minimum wage stakeholder outreach • Chaired Caltrain Local Policy Makers Group monthly meeting in San Carlos o High Speed Rail Update • Public/private partnership happening in SoCal with Virgin Trains creating connecting corridor LA, Southern Cal, and Las Vegas. Been successful in UK and Florida. Will be interesting to watch. ■ HSR Draft 2020 Business plan will be published in February ■ Important: DRAFT EIR for San Francisco to San Jose segment will be published Spring 2020 with 45-day public comment period. Jurisdictions and cities should participate in this process. HSR projects final EIR approved by summer 2021. o Caltrain Update • New 2040 service vision approved by Caltrain JPB Board in October will likely triple Caltrain ridership by 2040 • General service vision: more service at more stations; standardization of schedule (clock -face predictability); more off-peak and weekend service so Caltrain is competitive with auto driving. • Challenge on mid -Peninsula (like Burlingame and San Mateo) = lots of stations very close together so tough to get 15 minute service everywhere, but alternating 30-minute service is achievable. • Currently 42 at -grade crossings on Caltrain corridor. Estimated (rough/updated) cost for grade -separating most of corridor (with some crossings closed, some crossings remain at -grade) cost projection $9.3 billion. Could be as high as $11 billion. Sobering context: Caltrain electrification currently underway cost $2 billion. Grade separations are an astounding financial regional lift. ■ Caltrain will initiate a corridor -wide grade separation study late spring/early summer — not to design individual grade separations, but to understand the scope, develop a potential system -wide approach to construction, and prioritize projects. Huge thanks to Burlingame staff for getting us to final design phase for Broadway so we are at the front of the line for funding and priority. ■ Downtown extension of Caltrain projected 2029 2 Beach Committee Report February 18th, 2020 • C/CAG (City/County Association of Government) BPAC (Bicycle and Pedestrian Advisory Committee) Monthly Meeting o Discussed scoring and deliberation process for future grant applications o Received Safe Routes to Schools update from County Office of Education; shared annual report Friday, 1/24/20 • Attended San Mateo County State of Transportation Meeting — highlights: o Measure W county sales tax is transformative and enables a sustainable future for the San Mateo County Transit District o Samtrans bus ridership on rise: "Reimagine SamTrans" strategic planning underway to innovate bus service; two Proterra (R&D facility here in Burlingame) all -electric buses in the fleet, six more coming soon; on -demand bus service pilot program happening in Pacifica — important data and experience. o Caltrans 7th largest commuter rail in USA; most efficient service in country (as result ticket prices are high, and member agencies shoulder a heavy financial load — Caltrain needs dedicated funding source) o US 101 Express Lanes underway, see 2/6/20 SMCTA meeting notes with more details • Attended California League of Cities Environmental Quality Policy Committee Meeting in Sacramento o Governor's proposed budget includes $5 billion Climate Resiliency Bond — vision for jurisdictions and private sector to compete for funding to address wildfires, sea level rise, drought, and many other needs. Budget still in flux, but climate change is on the radar. o Learned insights about Rule 20 funds as it relates to ECR undergrounding, relayed to staff. Saturday, 1/25120 • City Council Annual Goals Session focused on Sustainability and Transportation • Attended closing of Sam's Subs and Chief Kammeyer retirement celebration Sunday, 1/26/20 • Participated in Lunar New Year Parade in Millbrae Monday, 1/27/20 • Constituent meeting regarding concerns about development projects • C/CAG Congestion Management and Environmental Quality Meeting o Committee did not recommend approval of Congestion Management Program (CMP) for San Mateo County. Concerned some key projects were missing from report which is used as long-range regional/MTC planning document and not thoroughly vetted. o Received update on Commute.org Carpool 2020 incentive program — impressive track record of success and continuing to improve the program. Carpoolers can receive up to $100 in a -gift cards when carpool trips are logged by connecting a Scoop or Waze Carpool account. Visit Commute.org for program details. Tuesday, 1/28120 US 101 Peninsula Interchange meeting with staff, Councilmember Colson, and City of San Mateo representatives. City of San Mateo will present traffic study results and update on project at City Council meeting soon — date TBD. El Camino Real Renewal Open House hosted by Caltrans Wednesday, 1129120 • Agenda Review Meeting with City Manager and Attorney • California League of Cities Peninsula Division Quarterly Luncheon on housing • Developer meeting regarding 1095 Rollins Road • Attended Peninsula Health Care District Annual Community Awards Ceremony 3 Beach Committee Report February 18th, 2020 Thursday, 1/30/20 • Broadway Grade Separation INFRA grant meeting with City staff, advocacy firm, and District Director from Congresswoman Jackie Speier's office • Interviewed by high school students for project about women Veterans Friday, 1/31/20 • San Mateo County/Silicon Valley Convention and Visitors Bureau annual luncheon and awards ceremony • ECR Renewal constituent meeting • Council of Cities Burlingame Dinner — Vision Zero Program; thanks to our City Clerk and staff for coordinating a fantastic and successful event! Saturday, 2/1/20 Participated as panelist in Women's Community Leadership Network non -partisan forum supporting women to run for public office Monday, 2/3/20 • Minimum wage stakeholder outreach • City Council Meeting Wednesday, 2/5/20 • El Camino Real Renewal resident outreach • Minimum wage stakeholder outreach Thursday, 2/6/20 • San Mateo County Express Lane (SMCEL) JPA Finance Committee Meeting o Discussed financing for SMCTA loan to SMCEL JPA, and received preview presentation on refined revenue estimates for US 101 Express Lanes. San Mateo County Transportation Authority Board Meeting: o Approved debt policy to enable SMCTA to finance loan for US 1010 Express Lane to SMCEL JPA o Received legislative update — highlight ■ FASTER Bay Area — Senator Beall (SB 278) is developing the legislative structure for a potential 1 % Bay Area sales tax ($100 billion) to transform Bay Area transit. Learn more at https://fasterbayarea.org/ and this PDF link. o Received construction update on US 101 Express Lanes ■ Phase 1 (southern segment) projected to open October 2021 in conjunction with VTA/Santa Clara County Express Lanes; Phase 2 (Whipple to 380 in San Mateo County) projected to open October 2022. ■ Construction underway on southern segment (south of Whipple 89% complete) and coming in $3.5 million under budget. ■ Construction from Whipple to 380 now underway ■ Prepare for sound wall reconstruction in San Mateo and vegetation removal ■ Public should prepare for highway delays between 9 p.m. and 6 a.m. while construction takes place at night. Lane closures will be removed by 5:30 a.m. Public should also allow more time traveling to SFO during these hours. Any ramp closures will be noticed in advance. ■ Visit 101 express.com for more info and bulletins — website will update weekly. Friday, 2/7120 • California Apartment Association Tri-County Division Annual Outlook Luncheon • Assembly Select Committee on Sea Level Rise & the California Economy convened by Assemblymember Tasha Boerner Horvath (Southern California, Encinitas) and Assemblymember Kevin Mullin 0 Beach Committee Report February 18th, 2020 o Mullin observed the urgency and expense of this issue. California coastline economic risk ranges from $100-$150 billion; San Mateo county's risk estimated $24 billion. o State-wide projection 1 foot by 2030, 7 feet by 2100. Next ten years are critical times to take action. o One important result of the hearing is that our state legislators are understanding the need for resources deployed regionally and locally to address this problem — for expert staff, planning efforts, and implementation dollars for local pilot projects that are ready to go. o Recognition of need to streamline and coordinate permitting for work near water o Recognition for need to reduce greenhouses gasses so we stop exacerbating climate change problem o Mention of the Governor's new $5 billion Climate Resiliency Bond proposal in his budget, but it's clear from this meeting and my League of Cities Environmental Quality Policy Committee that jurisdictions and the private sector will all be competing for this funding to address wildfires, sea level rise, drought, and many other needs. Even with the bond, not enough resources to go around. o State finance expert suggested historically low levels of debt for the size of our current General Fund, so climate bond measure is a reasonable solution — even though it will have generational fiscal impact o Speakers from agencies and Bay Area jurisdictions contributed their perspectives and solutions they are working on locally. o Some cities discussed how they have changed zoning codes to require building significantly higher structures on Bayfront; use of Mello -Roos districts to fund infrastructure o SFO presented their sea wall plan o Berkeley professor described the sobering impact of ground water on sea level rise (causing flooding on the inland side of levees and walls) and how it can exponentially contribute to flooding and increase public health risks when it infiltrates sewer and water pipes. 1 meter of sea level rise can impact 28 square miles of land — PLUS 40 square miles flooded by groundwater. o SLR could displace 60,000-90,000 people in California who could lose their homes; many underserved populations live near waterfront. o Another big theme from experts: network (transportation) resiliency. Suggested during planning efforts jurisdictions must: ■ Do no harm to others with the SLR infrastructure you build (regional coordination key) ■ Protect PEOPLE first and foremost • Be prepared (act now) • Protect and expand access to all o Result of hearing: the need for regional collaboration and planning, plus the deployment of pilot projects tailored at the local level. Burlingame's participation on the Flood and Sea Level Rise Resiliency District (thanks Councilmember Colson!) and our City's work to explore treatments on our Bayfront showcase how this can be done. I applauded San Mateo County's work and Supervisor Pine's leadership in this area, and echoed the need for regional collaboration, expert staffing at regional level, and funding for local pilot programs. Curiodyssey Museums for All Event: Alaska Airlines (offices in Burlingame) are sponsoring Curiodyssey's Museums for All series to provide access to underserved families. The museum was packed on Friday night! Fun to see BHS robotics team showcasing their national - championship robot there as well. Monday, 2110/20 • El Camino Real Subcommittee Meeting o Discussed undergrounding on El Camino and next steps 5 Beach Committee Report February 18th, 2020 o Discussed take-away's from community open house, and future communication with Caltrans in preparation for Environmental Scoping meeting Sphere Institute Meeting — Burlingame Shoreline Park o Discussed next steps for community and City Council engagement as project team refines design for Burlingame Shoreline Park. Will coordinate with staff. o Discussed upkeep of parcel: tree trimming around sidewalks, fence, trash, accessibility. Sphere institute is on it and making progress. Construction vehicles at Burlingame Point impact their ability to repair fence -- need access to parking lot for equipment staging. Tuesday, 2/11/20 • Led Leadership Program bus tour through Burlingame demonstrating how land use decisions impact development • Attended DBID meeting at invitation of BDID President o Discussion and info/idea exchange on minimum wage o Appreciated City's valet parking solution; learned more about SamTrans bus service to/from downtown for workforce and discussed Commute.org commuter programs — will follow-up with more info to DBID. Wednesday, 2/12/20 • Agenda review meeting with City Manager and Attorney to discuss future agenda items • Rotary Luncheon hosted by Italian Booster Club at Burlingame High School • Constituent meeting regarding authority of Planning Staff and Planning Commission Business Outreach for Minimum Wage: first-hand meetings/conversations with Mayor Beach — list growing daily: Burlingame Chamber of Commerce President/CEO Broadway BID President Downtown BID President Downtown DBID Board Meeting SAMCEDA San Mateo / Silicon Valley Convention and Visitors Bureau Northern California Small Business Development Center Restaurant Program Manager Rocca Restaurant Sapore Italiano Restaurant Il Piccolo Caffe Copenhagen Restaurant New England Lobster Putnam Auto Nuts for Candy A Runner's Mind Marriott Hotel Enterprise Rental Car Autopride Car Wash Weimax (2018) SAMCAR CAA Tri-County Maverick Jack's Any Car Services 6 Beach Committee Report February 18th, 2020 Second-hand outreach/data gathering — not personally verified by me: Starbucks Supercuts Preston's Burlingame Farmer's Market Istanbul Market Potpourri Village Host Outreach with Elected Officials Office of County Supervisor Dave Pine and Carole Groom Elected leaders in San Mateo, Belmont, Redwood City, South San Francisco, East Palo Alto, Millbrae, and Foster City 7 BURLINGAME Memorandum To: City Council Date: February 18th, 2020 From: Councilmember Donna Colson Subject: Committee Report City Council Meeting Notes February 6, 2020 SMC HFA Meeting on Housing and Climate Readiness • Policy for Wildfire Risk SB1241 requires safety elements in General Plan • This work began after the Oakland Hills fire and includes Cal Fire who make the maps of what is high risk fire area. 189 cities and 52 counties that have to comply with this process of pre -fire planning! • If you are not current with your element you are not entitled to disaster relief funding if your jurisdiction has a fire you can not collect the rebuilding funding. • Submit 90 days to Board of Forestry (BOF) they have 60 days to reply • AB2911 - Cal Fire - this updated a few things for cities FEMA will cover up to 75% of cost of recovery - and then the remaining 25% can be covered up to 75% by the state which leaves a small amount of funding for the cities, but have to comply with the mapping and coding o Amended Gov Code 51179 and required very high hazard severity zone maps o Amended Gov Code 51189 fire resistant building standards update o Amended Gov Code 65302.5 requires safety element of the General Plan o Added 4290.5 to the Public Resources Code - Subdivision Review • Can add defensible space, home hardening, green belts etc. • Insurance - keep or deny on history, mapping and there is current legislation that is being reviewed to allow requirement for insurance people to review prior to sale of property. • Department of Planning and Research State of CA - looking at codes and how this can impact policy. There are hazards - fire itself and how this will work and the risk question is who is vulnerable and understand the risk to your community. Land use - housing should we allow build in WUI (Wild -land Urban Interface) and 11 million people live in the WUI - so what do we do to manage this. You can avoid this by building in buffers and how you might manage all of this. • Risk Reduction Measures - o Overlay zones o Transfer of Development Rights - you TDR rights to develop from one parcel to another and get development pressure out of these higher risk elements o Buffering the edge and open spaces - reduce space from ember casting or even landscape level buffering Colson Committee Report February 18th, 2020 o Lot clustering o Clear zone around developments o Concentrate homes on inner roadway o Where in community is shelter in place in case you cannot evacuate - harden structures or clear zones o Non-flammable materials and remove those Protect and Focus on what we have o treat and manage forests o prioritize those who are less mobile and language barriers • Great Tool - Fire Adapted Communities Learning Network - you can google this and there is a federally funded program to help with these resources. • Santa Rosa - Lessons learned Streamlined permit process and retained 3rd party service - did not waive fees be covered by FEMA funding and paid for the service Waived fees on the upper floors of dense, tall residential buildings to reduce the per door costs When the SMART train was installed they hoped 10,000 units of housing and only had 100 units actually built. Had to revise their way to communicate to the residents and property owners about this. Went back in and targeted underutilized land - city owned, and old buildings that could be redeveloped. The city was open to height and no worries about that be no one is living there so it worked well. Very similar to our Rollins Road - Four new land uses - core mixed use, station mixed use - focused on visitors, maker mixed use (for craft style light industrial), then neighborhood mixed use (more housing oriented). Moved away from rigid development standards. There was a cap at 10 stories and the development community said above 7 stories - you need steel construction and so no one could do 10 due to costs and they moved to FAR ratio - they say how much FAR and let the developer come up with the massing and height. Focus on connectivity and people want walkable and bike areas rather than just big streets and so they are moving away from the single occupancy vehicle - removed parking requirements so the cost of the projects are lower and can save costs. The developers are determining how much parking based on the market drivers. Ground floor - allowing gym or coffee shop, but if not able to do so, then do not want retail that is dead - even focused on stoops and other ways to activate. February 7, 2020 ABAG Meeting First panel was Senators Weiner and Beale, and Assemblyman Chiu to discuss affordable housing. Weiner and Beale definitely trying again for something around zoning. Want to add billions of dollars for affordable housing via taxes and other mechanisms. Feel strongly there needs to be a permanent funding mechanism for affordable housing. Comments to support Split Roll to fund schools and reduction of the homebuyers tax credit to fund additional dollars fo fund battle homelessness. Questions from delegates - there were many comments that framed the reality of the city situation and characterized what cities are doing and Meeting of the general assembly - 2 Colson Committee Report February 18th, 2020 o Mayor Diana Howard RWC - Noted that we need help on more creative ways for RHNA number credit. o Second comment from Vallejo that even as the least expensive Bay Area city they cannot get private developers to build housing. o Also, bills in Senate that are no longer going to allow the credit of ADUs - we (cities) would oppose this. AB 725 o Question about Census 2020 and AB 686 and now SB 330 - there are developers who have pulled applications to reapply as SB330 projects. Concern by Menlo Park - that some of the RHNA allocations being put in cities are focused in one or two neighborhoods. Action Calendar - First question is accepting grant funding needs budget revision to allow. Next business meeting will be summer - and presentation of Planned Bay Area 2050. February 10, 2020 Peninsula Clean Energy Executive Committee CEO Update o Discussion about vote on one time take on the Nuclear and Large Hydro allocations o Staff had excellent meeting with Strategic Planning Consultant o Update on PGE - Gov seems to be moving toward the idea of Wall Street solution. Senator Weiner put forth a publicly owned option, but the unions are strongly against this due to loss of pensions o CAI CCA is working on a few dates for fall meeting Dec 1-3 or Oct 11-13 were suggested as options Review of NEM - about 10-12K solar rooftops in the County o Top Ten Payouts were generally large school districts o South Bay Recycling was in 2018 but not 2019 due to the fire in facility Inclusion of new Central Valley JPA communities o Merced County - We have been meeting with Merced and we do have a large solar plant here and Los Banos has expressed interest in this idea. We are going to March 18 or March 19 council meeting. They have been reaching out to other CCAs as well. Asked Shawn Marshall to help with the presentation on this. o They would have a board seat and we need to understand how the mechanics would work. Create a sub -committee to determine how this would work. Then would need to present an explanation to all participating JPA cities how this meets our CCA goals and objectives in our strategic planning. o Friday May 8 for ribbon cutting on the Wright Solar in Los Banos Strategic Planning - Working on the groups and the 11 goals and we compact those down to a smaller subset. The plan is to have this done by the end of the month and review with the Strategic Planning sub -committee by the end of the month or so. Then to date BOD in March for approval. Been a really good process. Working on Community Impact Report - review of the programs that we have been doing and the quantifiable report of what we have been doing around procurement, finances and programs. 3 Colson Committee Report February 18th, 2020 February 10, 2020 PCE Finance and Audit Committee Meeting • Released an RFP for cash management and we have seven interested and six have submitted proposals. PFM, US Bank, High Mark, Chandler AM, Time Value, and Morgan Stanley have submitted. Call to narrow down or • Budget - Next one is May 11 and that is the budget meeting and review for IQ review - plan would be to prepare the draft budget that date. Final review on June 8 and June 25 full board meeting for approval. • We are presently running above budget YTD and by month and it is due to the rates being higher than expected. Energy usage is slightly higher by 1 % but really it is rates driving variance. • Base energy prices have remained low and stable. RA costs spiked last year, but are staying stable this year and leveled off at a higher level. • This year we increased our budget for cost of energy and this has been a positive variance. • We expect revenues to decline as the PCIA has a May 1 increase of half cent and there may be two months later in the year where it goes way up and we have a loss. This is under discussion at the time. • YTD as of December 2019 - we have $17.8 mm positive variance half from higher revenues and half from lower costs. • Discussion about reserves and how they work and how this impacts the credit rating. • Determine to move to 180 days cash on hand reserve. Have a singe reserve fund and then revisit every year to determine if we want to increase. Marin has goal of going to 240 days due to their interest in issuing bonds. February 10, 2020 Flood and Sea Level Resiliency District Usual business to set up the District Update on Sea Level Rise - State Assembly gave testimony around this issue. Dave gave update on ground water issue and the risk. As SLR then salt water penetrates the ground water, but water is in the soil. Aquifers will be okay for a while, but creeks around the sea then start to fill up with salt water and if the water penetrates the creek then it looses capacity and if you pump the water then subsides (soil) and the ground will not rebound or replenish. BCDC is taking this on as part of the challenge. As SLR then pressure is created on the backside of the levee. Alternatives can put in flood walls, but no matter how deep you can have water creep under and not be able to leave. The sewer system is also a problem as the sea water also penetrating. Different soils react differently. SFO - Had to do mitigation and had a hard time finding mitigation sites, do not like the nature based solutions due to the birds and the problem There will be a resiliency bond on the Nov 2020 ballot. SB 45 is a proposal and there are a few others - in the $5 billion range. The Assembly will also put forth their version and want it much larger. HR 1132 Speier - to provide funding for tidal wetland restoration and try to move us from $5 million a year to $25 million a year - passed the House and now it has to go to the Senate. All estuaries are asking for funding and hoping that they can amalgamate these into one item. In Colson Committee Report February 18th, 2020 • City of San Mateo Chamber is awarding the Mayor's Award for the FSLRRD at the Marriott on February 13 at the SM Marriott. CEO Report - Framework is still being formed and we will approve a few policy items every single meeting. Starting in March the District will start to have employees. • Working on letters of support for several jurisdictions including Burlingame on some work that we are doing - letters of support. • Doing some work to help prioritize the funding February 11, 2020 Chamber Lunch Meeting • Update on Minimum Wage Conversation • Reminder that ballots are out • Update on business in and business out • Update on Community Center • Update on projects - USPO, housing etc. February 12, 2020 Meeting on Entertainment Industry Interest in Burlingame • Interest in venues for entertainment • Update on entertainment registration 5