HomeMy WebLinkAboutReso - CC - 010-2020RESOLUTION NO. 10-2020
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO
THE AGREEMENT WITH ECS IMAGING, INC. TO EXTEND THE TERM OF THE
AGREEMENT FOR THREE YEARS
WHEREAS, in 2018, the City Council approved an agreement with ECS Imaging, Inc. for
an electronic content management system ("ECMS") named Laserfiche and scanning services;
and
WHEREAS, the agreement included 30 full user licenses, which allowed for 30 staff
members to have access to Laserfiche; and
WHEREAS, as a result of putting more of the City's documents on Laserfiche, staff
utilized existing ECMS CIP funds to purchase an additional 35 full user licenses on January 23,
2019; and
WHEREAS, on November 18, 2019, the City Council approved an amendment to the
agreement to purchase an additional 25 full user licenses, incorporate the previously purchased
35 full user licenses into the agreement, and upgrade the form license to professional and
public; and
WHEREAS, staff has determined that there is a need to extend the term of the
agreement for an additional three years; and
WHEREAS, the annual maintenance and licensing cost is $31,000, for a total cost of
$93,000.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME
RESOLVES AS FOLLOWS:
1. The City Manager is authorized to execute the attached amendment to the agreement
with ECS Imaging, Inc. for a three year extension.
ec, or
I, MEAGHAN HASSEL-SHEARER, City CIe of the City o Burlingame, certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the 3rd
day of February, 2020, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, KEIGHRAN, ORTIZ
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
eag a ssel-Shearer, City Clerk