HomeMy WebLinkAboutReso - CC - 017-2020RESOLUTION NO. 17-2020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
ADOPTING A COUNCIL POLICY GOVERNING USE OF PERSONAL ELECTRONIC
DEVICES BY COUNCILMEMBERS AND COMMISSIONERS DURING PUBLIC
MEETINGS
WHEREAS, personal electronic devices such as smartphones and tablets have become
an integral part of how many conduct their personal and professional lives; and
WHEREAS, Councilmembers and Commissioners may wish to conserve paper by
accessing agenda materials electronically; and
WHEREAS, decisions made in public meetings should be transparent, and
Councilmembers and Commissioners should not be accessing information or receiving
communications that are not shared with the public; and
WHEREAS, Councilmembers and Commissioners who choose to use personal electronic
devices during public meetings should understand they have an obligation to cooperate with the
City in any responses to discovery or Public Records Act requests.
NOW, THEREFORE, BE IT RESOLVED, that:
The Council adopts the following policy governing the use of personal electronic devices by
Councilmembers and Commissioners during public meetings:
Councilmembers and Commissioners may use personal electronic devices during a public
meeting to review agenda materials and any notes or related information assembled prior to the
meeting. Councilmembers and Commissioners shall not send or receive any communication
regarding agenda items during the meeting, and if any such communication is received despite
this requirement, it must be disclosed on the record. Any information that is not already part of
the public record that is accessed during the meeting that is relevant to the agenda item should
similarly be disclosed and entered into the record for the item in question. Councilmembers and
Commissioners understand and agree that by using their personal electronic devices during a
public meeting, the information on those devices may become subject to discovery, Public
Records Act, or other requests, and they agree to cooperate with the City in responding to such
requests including through direct access to their devices as n sary in order to allow the City
to comply with law or court orders or to defend itself in an ctio �1
mily Beach/Maybr
I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the 3rd day
of February, 2020, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, KEIGHRAN, ORTIZ
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
a -Shearer, City Clerk