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HomeMy WebLinkAboutAgenda Packet - CC - 2020.02.03City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 Meeting Agenda - Final City Council Monday, February 3, 2020 6:00 PM Council Chambers STUDY SESSION - 6:00 p.m. - Council Chambers a. Discussion of a Possible Local Minimum Wage Ordinance Attachments: Staff Report Note: Public comment is permitted on all action items as noted on the agenda below and in the non -agenda public comment provided for in item 7. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although the provision of a name, address or other identifying information is optional. Speakers are limited to three minutes each; the Mayor may adjust the time limit in light of the number of anticipated speakers. All votes are unanimous unless separately noted for the record. 1. CALL TO ORDER - 7:00 p.m. - Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. REPORT OUT FROM CLOSED SESSION 5. UPCOMING EVENTS 6. PRESENTATIONS a. AYSO Teams Recognition 7. PUBLIC COMMENTS, NON -AGENDA Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Council agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter that is not on the agenda. City of Burlingame Page 1 Printed on 113012020 City Council Meeting Agenda - Final February 3, 2020 8. APPROVAL OF CONSENT CALENDAR Consent calendar items are usually approved in a single motion, unless pulled for separate discussion. Any member of the public wishing to comment on an item listed here may do so by submitting a speaker slip for that item in advance of the Council's consideration of the consent calendar. a. Approval of City Council Meeting Minutes for January 21, 2020 Attachments: Meeting Minutes b. Approval of City Council Meeting Minutes for January 25, 2020 Attachments: Meeting Minutes C. Adoption of a Resolution Suspending CUP Timelines for 778 Burlway During Evaluation of an Altemative Development Plan Attachments: Staff Report Resolution 2016 Conditions of Approval d. Adoption of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with ICF in the Amount of $124 998 60 to Perform Environmental Review Services Related to the Proposed Development of a New Seven -Story Mixed -Use Building 1766 El Camino Real Attachments: Staff Report Resolution Agreement for Professional Services Scope of Work e. Adoption of a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with ECS Imaging. Inc. for a Three Year Extension Attachments: Staff Report Resolution Second Amendment Original Agreement First Amendment f. Adoption of a Resolution Authorizing the City Manager to Execute an Agreement with BaV Area Geotechnical Group for Geotechnical and Special Inspection Services for the Construction of the Community Center for $327,250 City Project No. 83240 Attachments: Staff Report Resolution Reguest for Proposals Agreement with BAGG City at euningame Page 2 Printed on 1/30/2020 City Council Meeting Agenda - Final February 3, 2020 g. Adoption of a Resolution Approving the Procurement of the FY 2019/20 Vehicles and Equipment for the City's Fleet System in the Amount of $163 189 Attachments: Staff Report Resolution Bids h. Adoption of a Resolution Approving a Professional Services Aqreement with Carollo Engineers for the Preliminary Engineering Desiqn of the Wastewater Treatment Facility Digester Equipment Building and Digester Number 2 in the Amount of $135 895 Attachments: Staff Report Resolution Professional Services Agreement 9. PUBLIC HEARINGS (Public Comment) a. Public Hearing to Consider Introduction of an Ordinance Rezoning Property from C-1 to R4 and Consideration of a General Plan Amendment to Designate Property from Shopping and Commercial to High Density Residential: a Mitigated Negative Declaration Pursuant to the California Environmental Quality Act (CEQA); Design Review: Conditional Use Permit and Density Bonus (with Request for Waiver from R4 Front / Rear Setbacks) for a New Six-Story150-Unit Residential Apartment Development Located at 1095 Rollins Road (Fattoria a Mare Site) Attachments: Staff Report Proposed Ordinance - Rezoning Resolution - General Plan Amendment Resolution - CEQA Resolution - Entitlements Apolicant's Proiect Narrative Plannina Commission Meeting Minutes - January 13 2020 Planning Commission Staff Report - January 13 2020 Planning Commission Attachments Map Showing Area to be Rezoned Former General Plan Map Letter- Equity Residential Letter - M. Bye Project Plans Initial Study/Mitigated Negative Declaration (IS/MND) Exhibit B - MMRP Exhibit C - Errata Memo Exhibit D - Response to Comments City of Burlingame Page 3 Printed on 1/30/2020 City Council Meeting Agenda - Final 10. STAFF REPORTS AND COMMUNICATIONS (Public Comment) February 3, 2020 a. Consideration of a Council Policv Governing Use of Electronic Devices During Public Meetings Attachments: Staff Report Resolution 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Councilmembers report on committees and activities and make announcements. Councilmember Colson's Committee Report Attachments: Committee Report 12. FUTURE AGENDA ITEMS 13. ACKNOWLEDGMENTS The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Safety & Parking Commission, Beautification Commission, Parks & Recreation Commission, and Library Board of Trustees are available online at www.burlingame.org. 14. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at (650)558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. NEXT CITY COUNCIL MEETING - Next regular City Council Meeting Tuesday, February 18, 2020 VIEW REGULAR COUNCIL MEETING ONLINE AT www.burlingame.org/videos Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office counter at City Hall at 501 Primrose Road during normal business hours. City of Burlingame Page 4 Printed on 113012020 i BURLINGAME STAFF REPORT r To: Honorable Mayor and City Council Date: February 3, 2020 From: Lisa K. Goldman, City Manager — (650) 558-7243 AGENDA NO: Study Session MEETING DATE: February 3, 2020 Subject: Discussion of a Possible Local Minimum Wage Ordinance RECOMMENDATION Staff recommends the City Council discuss whether it wishes to increase the minimum wage in Burlingame and provide direction. BACKGROUND The minimum wage in California, which has increased each year since 2017, is currently $13/hour for employers with 26 or more employees, and $12/hour for employers with 25 or fewer employees. The California minimum wage will reach $15/hour on January 1, 2022 for those employers with 26 or more employees; for smaller employers, the minimum wage will rise to $15/hour on January 2, 2023. A year after the State minimum wage reaches $15/hour, the hourly rate will increase annually based on a calculation tied to the consumer price index (CPI). The State minimum wage cannot be lowered, even if there is a negative CPI, and the highest increase allowed in any one year is 3.5%. DISCUSSION Cities are permitted by law to enact their own higher minimum wage ordinances, and many in the Bay Area have elected to do so, often with the increase occurring over several years. The following chart shows the minimum wage in effect in those San Mateo County cities that have enacted their own ordinances. City 2020 Min. Wage 2021 Min. Wage 2022 Min. Wage Belmont $15.00 $15. 00 2021 rate + CPI up to 3.5% Daly City $13.75 $15.00 2021 rate + CPI up to 3.5% Menlo Park $15.00 2020 rate +CPI up to 2021 rate + CPI up to 3% 3% Redwood City $15.38 2020 rate + CPI (no 2021 rate + CPI (no limit) limit) San Mateo $15.38 2020 rate + CPI (no 2021 rate + CPI (no limit) limit) 1 Minimum Wage Ordinance Discussion February 3, 2020 South San Francisco $15.00 2020 rate + CPI (no 2021 rate +CPI (no limit) limit) The local minimum wage in these cities applies to all adults and minors who work two or more hours per week. (Employees classified as Learners, as defined by the California Industrial Welfare Commission Order No. 4-2001, can be paid no less than 85% of the minimum wage for the first 160 hours of employment. Thereafter, the employees must be paid the minimum wage.) Tips and other benefits may not be considered as an offset to the minimum wage. Several cities in the Bay Area, including Redwood City and San Mateo, participate in a joint contract with the City of San Jose's Office of Equality Assurance to provide enforcement for the local minimum wage ordinance. It is unknown at this time if the City of Burlingame could participate in this joint contract and what the cost would be, though a City of San Carlos staff report from last year estimates a cost of $15,000 annually. Other cities provide enforcement in-house through their City Attorney's Office or City Manager's Office. In both cases, enforcement is complaint based and follows typical code violation procedures. A number of other cities in San Mateo County are in the process of considering local minimum wage ordinances: • Half Moon Bay: On December 17, the Half Moon Bay City Council directed staff to draft an ordinance establishing a local minimum wage of $15/hour that will take effect on July 1, 2020. Staff presented the first draft of the proposed ordinance at the January 21, 2020 Council meeting. At that meeting, the Council agreed to delay the implementation of the ordinance until January 1, 2021. • San Carlos: The San Carlos City Council considered a local minimum wage ordinance at its January 27, 2020 meeting. If adopted, the ordinance will increase the minimum wage in San Carlos to $15/hour for all businesses effective July 1, 2020. Beginning January 1, 2021, the minimum wage will be $15/hour plus CPI, up to 3.5%. Each January thereafter, the rate will be the previous year's rate, plus any CPI increase up to 3.5%. • East Palo Alto: According to a Councilmember from the City of East Palo Alto, the City Council plans to discuss a local minimum wage ordinance prior to July 1, 2020. • Millbrae: According to a Councilmember from the City of Millbrae, the City Council plans to discuss a local minimum wage ordinance in the future. Local Minimum Wage in Cities Outside San Mateo County Several cities in Santa Clara County have already adopted local minimum wage ordinances. The list includes: Cupertino, Los Altos, Milpitas, Mountain View, Palo Alto, San Jose, Santa Clara, and Sunnyvale. All of these cities include a CPI escalator. Finally, the City and County of San Francisco has both a local minimum wage ordinance and a minimum compensation ordinance. The local minimum wage in San Francisco is currently $15.59 and will increase by CPI on July 1. The minimum compensation ordinance (MCO) covers most City service contractors and tenants at the San Francisco International Airport. Under the MCO, employers must provide their employees with no less than the minimum compensation wage rate, 2 Minimum Wage Ordinance Discussion February 3, 2020 which is currently $17.66/hour for for -profit employers, $16.50/hour for public employers, and $16.50 per hour for non-profit employers. These rates for for -profit and non-profit employers will rise by CPI on July 1, 2020. The rate for public entities will rise to $17.50/hour provided the City appropriates funds for the increase in the City's budget. Public Outreach Mayor Beach has reached out to number of members of the Burlingame business community, including retailers and restaurateurs, to seek their input regarding a local minimum wage ordinance. In addition, staff has shared information about tonight's study session with the Chamber of Commerce, the Downtown Burlingame and Broadway BIDS, Burlingame Talks Shop attendees who submitted their email addresses, and through the eNews and social media. Next Steps Mayor Beach has asked that the City Council discuss whether Burlingame should have its own local minimum wage ordinance. If the Council would like to pursue such an ordinance, it should determine what the rate will be, when it will go into effect, and what future increases will be, if any. Alternatively, the Council could decide to table the matter, or it could decide to seek additional information. FISCAL IMPACT There is no fiscal impact associated with this study session item. Should the City Council choose to enact a local minimum wage ordinance at a future date, there will be unknown costs associated with noticing employers about the new wage rate and with enforcing the ordinance, either in-house or via a contract with another agency should that be available. There will also be additional personnel costs in Public Works of approximately $8,000 in the first year, and rising in subsequent years if the Council includes an escalator. The Parks and Recreation Department also would be affected, though the increased costs primarily would be borne by members of the public who participate in Parks and Recreation Department programs and would face increased fees. For example, in-house vacation camps and pre-school direct costs (including staff, supplies, and utilities) are covered by program participant fees. While the City would see an increase in staffing expenses, these increased costs would be recouped through raising program fees. Staff estimates that there would be an increase in program fees of 8-10% initially, which would rise if an escalator is included. Alternatively, the City could decide to cover some or all of the increased costs in order to lessen the burden on participants. Depending on the timing of any increase, the City may also need to cover the increased costs of some programs for a period of time since fees for Parks and Recreation Department programs are advertised well in advance of the start of the programs. 3 Agenda Item 8a Meeting Date: 02/03/2020 CITY 0 BURLINGAME 4�1_, BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting on January 21, 2020 STUDY SESSION a. 220 PARK ROAD (FORMER POST OFFICE) — APPLICATION UPDATE CDD Gardiner stated that the property owner of the former post office, 220 Park Road, has engaged developer Sares Regis on a new development proposal for adaptive reuse of the post office site. He explained that the site is in the Howard Mixed Use zoning district, which allows for a range of uses including retail, restaurants, and services on the ground floor, and housing, offices, and hotels on upper floors. CDD Gardiner explained that the Historic Resources Inventory that was prepared for the Downtown Specific Plan identified the building as being potentially eligible for listing on a state or national register under Criteria A (events) and C (design/construction). He stated that the key elements of the building for historic status are the lobby, primary building fagade facing Park Road, and the exterior artwork including the bronze relief over the entrance doors. He added that as a condition of the United States Postal Service's sale of the building, USPS required that a preservation covenant be placed on the property so that future developments would retain the above -listed features. CDD Gardiner stated that concurrent with the proposal for the Post Office property, the City will pursuing the design and development of a town square/community open space on the adjacent city -owned Parking Lot E. He explained that this signature open space is a concept that first emerged in the Downtown Specific Plan. He stated that the City hired Urban Field Studio to work on design concepts for the town square. CDD Gardiner stated that the proposed development would be subject to Planning Commission review and CEQA. Therefore, he noted that the community would have several opportunities to offer input and comment. Sares Regis Chief Operating Officer David Hopkins discussed his company's background. He explained that Sares Regis is based out of San Mateo, and most of their work is in San Mateo County and Santa Clara County. Mr. Hopkins discussed their approach to the post office site. He explained that they first reviewed the General Plan and specific plan to understand what the City's vision is for the downtown district. He noted the recently redesigned Burlingame Avenue and voiced support for its aesthetic. Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Mr. Hopkins stated that after reviewing the specific plan, they talked with the members of the community about what their priorities were for the building: • Start and deliver • Active town square • Preservation of post office • Quality design and architecture • Convenient public parking • Sustainability • Long term ownership and care He explained that as a result of community input, Sares Regis was proposing to build commercial space above the post office. Mr. Hopkins explained that Sares Regis had formed a team for this project including KSH Architects, Bionic (landscaping firm), and Dostart Development Company to assist with the project. KSH Architect Principal Ted Korth began by displaying pictures of previous projects that his firm had undertaken. He explained that his firm had undertaken ADA upgrades and renovations in historic buildings without altering their historic features. Mr. Korth stated that the proposal for the post office site would include green spaces, retail, restaurants, parking, and upper floors of commercial space. He discussed preserving the fagade of the post office while seismically retrofitting the building. Mr. Hopkins stated that his firm would be speaking to the City about a potential below -grade easement. He explained that this would assist with creating the parking garage and preserving the fagade. Bionic Design Director Marcel Wilson discussed his firm's work on the Fort Mason Center in San Francisco, a national historic site within a national historic district. Mr. Wilson stated that he believed there was a great deal of potential for the post office site. He noted that they are ready and willing to work with the City's consultant on what should be in the town square. He stated that the ingredients of a great town square are food and beverage, successful retail, activities and programming, and green space. He added that it is important to consider how the town square would work during the day versus night and what events could be held in the area. Mr. Hopkins discussed the benefits of the development: • Active town square • Restoration of the post office • Quality design and architecture • Convenient public parking • Affordable housing contribution • Mobility (bike, ped, transit) • Sustainable building 2 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Mr. Hopkins reviewed the next steps for the project: • Submit application in February • Coordinate with town square design • Community outreach • Environmental review • Historic Preservation Committee • Planning Commission Mayor Beach acknowledged the work of Councilmember Colson and Councilmember Brownrigg, who serve on the subcommittee concerning the post office and town square. Councilmember Colson asked about Lot E and whether instead of only utilizing part of it for the town square, the City should consider utilizing all of Lot E. She added that she was concerned about having the town square against a busy parking lot. City Manager Goldman stated that Urban Field Design would be considering this option. Councilmember Ortiz voiced support for turning Lot E into green space if removing those parking spaces didn't negatively impact the downtown district. Vice Mayor O'Brien Keighran agreed that the City should review this option. She noted that Lot E abuts the back of stores and wondered how this would affect utilizing all of Lot E as a town square. Councilmember Colson stated that the subcommittee discussed utilizing living walls and smaller retail/kiosks along the back of the buildings. Regarding parking concerns, she noted that a parking garage was being built on Lot N, and that the post office proposal included parking that would be available to the public in the evenings and on weekends. Vice Mayor O'Brien Keighran asked if there were traits from the Burlingame Avenue redesign that would be interwoven into the project's design. Mr. Hopkins replied in the affirmative and stated that this would be specifically seen in the town square. Vice Mayor O'Brien Keighran asked how many stories the building would be. Mr. Hopkins stated that they have not yet determined the height of the project but are aware of the requirements in the specific plan. Councilmember Brownrigg agreed with Councilmember Colson that the City should discuss utilizing all of Lot E for the town square. He asked if the development would read as a single building or would it be pair. Mr. Hopkins replied that it is being developed as a pair but would read as a single building. Councilmember Brownrigg asked about the proposed architecture style for the building. Dostart Development Company President Steve Dostart stated that it would be something compatible with the post office. He explained that his team looked at the Marina Middle School in San Francisco as it had similar aspects. 3 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Councilmember Brownrigg discussed the importance of ensuring that the height of the building doesn't completely shade the town square. Mr. Wilson stated that having air and light hit as much of the plaza as possible is a basic tenet. He added that the goal was to have areas of sun but also shade for the community in the town square. Councilmember Ortiz stated that prior designs for the site included a huge wall on Lorton Avenue, and he appreciated that the proposal included setbacks on Lorton to soften that area up. Mayor Beach voiced her excitement about creating restaurant and entertainment uses at the post office site. She agreed with her colleagues that the Council should consider utilizing all of Lot E for the town square. Mayor Beach asked Mr. Hopkins to explain why the proposal was for commercial versus housing. Mr. Hopkins discussed the types of housing that would support the cost of the project. He noted that their proposal would require them to pay commercial linkage fees, which would be earmarked for affordable housing. Mayor Beach opened the study session for public comment. Former Mayor Cathy Baylock voiced her support for the development proposal. Burlingame resident Jennifer Pfaff voiced her support for the project. Mayor Beach closed public comment. Vice Mayor O'Brien Keighran stated that the advantage of having commercial uses at the site is that allows the City to have a lot more flexibility with the town square. She discussed the ability to utilize the space for events that could bring noise and food odor issues, which would negatively impact households at night but not necessarily commercial spaces. Councilmember Colson stated that this is an exciting opportunity. She agreed with Vice Mayor O'Brien Keighran about going forward with commercial instead of housing. She added that the price tag of the condominiums would put the building out of the price range of most. Councilmember Brownrigg asked if the next opportunity that the community would have to review and provide input on the project would be at the Planning Commission. CDD Gardiner replied that because of the importance of the project to the community, he will review options, but at the very least it would be presented as a study session at the Planning Commission. Mayor Beach thanked the developers for coming to the study session. 4 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 1. CALL TO ORDER A duly noticed meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers at 7:05 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by the Youth Advisory Committee. 3. ROLL CALL MEMBERS PRESENT: Beach, Brownrigg, Colson, O'Brien Keighran, Ortiz MEMBERS ABSENT: None 4. REPORT OUT FROM CLOSED SESSION There was no closed session. 5. UPCOMING EVENTS Mayor Beach reviewed the upcoming events taking place in the city. 6. PRESENTATIONS a. UPDATE FROM YOUTH ADVISORY COMMITTEE ("YAC") Recreation Coordinator Nicole Houghton introduced the Youth Advisory Committee ("YAC") to discuss the projects they completed in 2019 and what they were working on for 2020. A YAC representative discussed the Committee's previous initiatives on mental health and anti-vaping. He noted that this year, YAC is focusing on environmental awareness. Another YAC representatives discussed the events that YAC had worked on in 2019 including the Pet Parade, YAC Social, Fall Fest, Mom's Against Poverty gift wrapping, and the Royal Ball. YAC members reviewed a few of their upcoming events including Mills Canyon clean-up, YAC Attack, and Game Night. Councilmember Brownrigg thanked YAC for their hard work. He asked that YAC give their input on the Rollins Road Specific Plan so that the City can get feedback from young people. Vice Mayor O'Brien Keighran asked YAC to provide the Council feedback on the sustainability and environmental issues that the City is working on. Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Councilmember Colson talked about YAC's anti-vaping initiative and the City's decision to ban the sale of flavored tobacco products. She asked that YAC have a candid conversation with Councilmembers about vaping and if the ordinance that the City passed is effective. Mayor Beach asked if there is date set up for YAC's next Conversations with Council event. Ms. Houghton stated that it is March 4, 2020. Mayor Beach asked if the Conversations with Council events were valuable. A YAC representative replied in the affirmative. Mayor Beach asked that YAC think of two or three topics that they would want to focus on with Councilmembers on March 4. Mayor Beach thanked YAC for their work. b. BICYCLE PEDESTRIAN MASTER PLAN UPDATE DPW Murtuza explained that staff has been working with the Bicycle/Pedestrian Advisory Committee (BPAC) and the Traffic, Safety & Parking Commission ("TSP") on the City's Bicycle Pedestrian Master Plan. Transportation Engineer Michael Tsai discussed the timeline of the project, which included workshops, walk and bike tours, and meetings with both BPAC and TSP. He noted that the Bicycle Pedestrian Master Plan should be finalized in the summer. He added that staff is still seeking input from the community. Alta Planning + Design ("Alta") President Brett Hondorp reviewed the public engagement that was undertaken for the project: • Two BPAC meetings • Farmer's Market Pop-up Booth • Two Community Workshops • School Map Surveys— 100 completed • Bicycle Tour • Online Engagement Mr. Hondorp displayed a map that Alta utilized to gather input on the routes that individuals used in the city for biking or walking and issues that arose on different routes. He stated that Alta received 452 comments. Mr. Hondorp reviewed the key takeaways from the public outreach. He noted that for bicycle routes, the public requested expanding the network of paths, creating a separation from vehicles, wayfinding, signal timing, and facility maintenance. He stated that the key concerns for pedestrians were crossings, school safety, vehicle speeds, signalization, and facility improvements. 6 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Mr. Hondorp explained that Alta reviewed four areas of data for this project: demand, connectivity, accessibility, and safety. Mr. Hondorp first discussed the data that they collected on demand. He explained that Alta looked at how people in Burlingame commute, and the key destinations they are accessing by walking and biking. He noted that the key destinations were schools, downtown districts, parks and recreation, transit, and employment centers. He stated that focusing on how to create accessible bicycle and pedestrian routes to these locations will assist the City in the future in obtaining grant funding. Mr. Hondorp stated that they pulled data from the US Census on how residents in Burlingame are commuting to work. He displayed a pie chart that showed that: • 68% drive alone • 15% use public transit • 8% carpool • 6% work from home • 2% walk • .3% bike • 1 % other He noted that these statistics reflect the primary trip and don't take into consideration if an individual uses multiple forms of transportation to get to work. Mr. Hondorp next discussed the data that Alta collected concerning connectivity. He explained that connectivity looks at how readily people can walk or bike between various locations in Burlingame. He added that the data focuses on the perception of safety and how comfortable people feel when they are biking or walking. Mr. Hondorp explained that when reviewing the public's perception of safety for biking, they use an analysis called the Level of Traffic Stress ("LTS"). He stated that this analysis looks at the City's roadway network and reviews what level of bikers will utilize the different roads. He noted that the factors affecting this analysis are: vehicle speed, existing bike facilities, number of vehicle lanes, and street classification. He stated that there are four Levels of Traffic Stress: • LTS 1 — off street paths and residential neighborhoods with little traffic where all ages and abilities would feel comfortable biking • LTS 2 — usually have a marked bike lane with little traffic where a casual biker would feel comfortable • LTS 3 — higher traffic and speeds where an enthusiastic and confident biker would feel comfortable using for commutes • LTS 4 — street with high volume speeds and most likely no bike lanes — only for those who are fearless 7 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Mr. Hondorp stated that when they are looking at creating an approachable bike network in a city, Alta focuses on LTS 1 and 2. Mayor Beach stated that she read a statistic that a majority of people would bike if they felt safe. Mr. Hondorp replied in the affirmative, stating that it is about 40-60% of a population. Mr. Hondorp reviewed connectivity for pedestrians. He displayed a map that showed the different LTS levels and crosswalks in the city. Mr. Hondorp next discussed the data that Alta collected concerning accessibility. He explained that accessibility looks at the level of bicycle and pedestrian access the public has to different places in the city. He showed a series of maps that depicted pedestrian access to parks, schools, and shopping. Mr. Hondorp stated that the final piece of the data analysis was safety. He explained that in reviewing the safety of the pedestrian and bicycle networks in the city, Alta looks at historical safety data. He stated that the three areas of focus for bicycle crashes were El Camino Real, California Drive, and the Downtown Burlingame Avenue district. He added that the areas of focus for pedestrian safety are Burlingame Intermediate School, El Camino Real/Broadway, El Camino Real/Murchison, Broadway Caltrain Station, and the Downtown Burlingame Avenue district. Mr. Hondorp reviewed the key themes from their analysis. I . Crosstown Networks/Residential Streets — reduce stress level on major corridors and utilize residential streets to create route links and alternatives 2. Access to Downtown and Major Destinations — encourage bicycle and pedestrian travel with facility enhancements 3. Safe Routes to Schools — maximize on residential networks and reduce stress level network near schools 4. Commute Travel and Safe Routes to Transit — prioritize access and connectivity to major transit Mr. Hondorp discussed the four bikeway types as defined by Caltrans: 1. Class I Shared Use Path — an off-street paved bikeway that is separated from vehicle traffic but is almost always shared with pedestrians 2. Class II Standard Bike Lane — a portion of the road is reserved for the preferential or exclusive use of biking, indicted by road markings. 3. Class III Shared Lane — typically wide travel lanes shared by bicyclists and vehicles. These lanes are commonly marked with the standard or greenback sharrows and wayfinding signs to indicate shared use. 4. Class IV Separated Bikeways — bike facilities that are separated from traffic by parked cars, safe -hit posts, transit islands, or other physical barriers. Mr. Hondorp showed a map that depicted the City's existing bike network. He stated that City has an extensive network of Class III bike routes. He then showed a map that depicted Alta's recommendations. He noted that the recommendations include additional Class III and Class II bike lanes. 8 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Mr. Hondorp discussed the proposed pedestrian improvements, which include bulb -outs, high -visibility crosswalks, rectangular rapid flash beacons, advance yield markings, signals, and radar speed signs. He showed a map that indicated where the proposed pedestrian improvements are located. Mr. Hondorp reviewed the measures that could be done to the different types of streets: arterial, collectors, local, and high -volume pedestrian areas. These measures include red curb management, sidewalk repair, crossing guards, and traffic calming. Mr. Hondorp displayed a map of the park link routes. He explained that this is a set of three routes that creates loops around park areas. Mr. Hondorp discussed the next steps of the project: • Continue gathering online feedback • Detailed street level options • Community workshop • Develop implementation strategy • Finalize recommendations Councilmember Brownrigg asked why the City can't implement Class IV bike lanes on California Drive. Mr. Hondorp stated the master plan's purpose is to establish the bicycle network. He explained that the City will then review the networks and undertake design and feasibility studies to see what can be done. Councilmember Brownrigg stated that he thought the Council should make it a goal to establish Class IV bike lanes on California Drive from Broadway to Peninsula Avenue. Councilmember Brownrigg asked if pedestrian improvements around Franklin School were included in the recommendations. Mr. Hondorp replied in the affirmative. Councilmember Brownrigg suggested a pedestrian bridge over Caltrain to link the new Rollins Road neighborhood with the north end of Burlingame. Councilmember Ortiz voiced support for Class IV bike lanes on California Drive. He noted that his vision is for a Class IV bike lane from San Francisco to San Jose. Vice Mayor O'Brien Keighran asked about the prioritization of the recommendations in the Bicycle Pedestrian Master Plan. Mr. Tsai stated that staff will be evaluating the community's input and reviewing the number of bikers and pedestrians on different routes. Vice Mayor O'Brien Keighran asked that when Mr. Tsai finished collecting the usage and community input data that he share it with Council. Mr. Tsai replied in the affirmative. 9 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Vice Mayor O'Brien Keighran asked why Adeline was classified as a Class III bike lane. Mr. Hondorp stated that it is about the roadway cross section and what can be accommodated. Mr. Tsai added that Palo Alto has set a precedent on how to design Class III bike lanes with different traffic calming features. He explained that staff would be utilizing these features in the city. Councilmember Colson thanked the City Attorney for pushing ADA and pedestrian accessibility measures around the city. Mayor Beach discussed the importance of creating bicycle and pedestrian networks in the city. She voiced her support for Councilmember Brownrigg and Councilmember Ortiz's suggestion for a Class IV bike route on California Drive. Additionally, she discussed the importance of creating safe routes to school and asked that staff review whether Davis could be an alternate route to Burlingame Intermediate School. Mayor Beach stated that she listened to the Traffic, Safety & Parking Commission meeting where the Bicycle Pedestrian Master Plan was discussed. She thanked BPAC and TSP for their thoughtful discussion on the matter. She added that this plan is an opportunity to do vision work with TSP, BPAC, and the community on understanding the tradeoffs of making streets safer for bikes and pedestrians. Mayor Beach opened the item up for public comment. Burlingame resident Irvin Dawid thanked Council for the improvements on Carolan, California Drive, and the roundabout. He discussed pedestrian traffic on Ansel and asked for improved pedestrian crossings. Mayor Beach closed public comment. 7. PUBLIC COMMENT There were no public comments. 8. CONSENT CALENDAR Mayor Beach asked the Councilmembers and the public if they wished to remove any item from the Consent Calendar. Councilmember Ortiz pulled item 8i. Councilmember Brownrigg made a motion to adopt items 8a, 8b, 8c, 8d, 8e, 8f, 8g, and 8h; seconded by Vice Mayor O'Brien Keighran. The motion passed unanimously by voice vote, 5-0. a. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR DECEMBER 2, 2019 City Clerk Hassel -Shearer requested Council approve of the City Council Meeting Minutes for December 2, 2019. b. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR DECEMBER 4, 2019 10 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 City Clerk Hassel -Shearer requested Council approve of the City Council Meeting Minutes for December 4, 2019. c. APPROVAL OF CITY COUNCIL MEETING MINUTES FOR JANUARY 6, 2020 City Clerk Hassel -Shearer requested Council approve of the City Council Meeting Minutes for January 6, 2020. d. ADOPTION OF AN ORDINANCE AMENDING CHAPTERS 13.24.010 AND 13.24.015 OF THE BURLINGAME MUNICIPAL CODE TO REDUCE THE POSTED SPEED LIMIT ON CALIFORNIA DRIVE BETWEEN OAK GROVE AVENUE AND PENINSULA AVENUE TO 25 MPH DPW Murtuza requested Council adopt Ordinance Number 1971. e. ADOPTION OF A AN ORDINANCE TO AMEND CHAPTERS 13.36.030,13.36.040, AND 13.40.010 OF THE, BURLINGAME MUNICIPAL CODE TO EXTEND THE PARKING TIME LIMIT FROM ONE HOUR TO TWO HOURS, AND INCREASE THE PARKING METER RATE ON BROADWAY FROM EL CAMINO REAL TO CALIFORNIA DRIVE DPW Murtuza requested Council adopt Ordinance Number 1972. f. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH FREYER & LAURETA FOR THE NEIGHBORHOOD STORM DRAIN PRIJECT #12, CITY PROJECT NO.85600 IN THE AMOUNT OF $31,150 DPW Murtuza requested Council adopt Resolution Number 003-2020. g. CONSIDERATION AND ADOPTION OF A RESOLUTION APPROVING AN INTERFUND LOAN POLICY FOR THE CITY OF BURLINGAME Finance Director Augustine requested Council adopt Resolution Number 004-2020. h. ADOPTION OF A RESOLUTION ACCEPTING THE BAY TRAIL FITNESS EQUIPMENT PROJECT AT THE COST OF $205,576.89, CITY PROJECT NO.85440 Parks and Recreation Director Glomstad requested Council adopt Resolution Number 005-2020. i. ADOPTION OF A RESOLUTION DIRECTING STAFF TO NOTIFY THE CALIFORNIA COMMUNITY HOUSING AGENCY THAT THE CITY WILL NOT BECOME AN ADDITIONAL MEMBER OF THE AGENCY 11 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Councilmember Ortiz stated that he received a call from a constituent concerning this item and whether the City's decision to not become an additional member of Ca1CHA meant that the City wasn't interested in this type of partnership in the future. He explained that he wanted to clarify that the City had been presented with a unique opportunity to preserve affordable housing. He noted that it was unlikely that this option would present itself to the City again. Therefore, the City's decision to not become an additional member was due to the uniqueness of the original opportunity and because the City would be a nonvoting member. Councilmember Brownrigg stated that Ca1CHA had presented the City with a terrific opportunity. He noted that it would have preserved 139 units on Skyline Terrace for household incomes between $60,000 to $110,000. He explained that the City's partner in this deal was outbid. However, he stated that this is a tool that the City should consider developing with local organizations. Councilmember Colson stated that the Home for All Initiative had a meeting with HEART where this structure was discussed and how it could be set up for localized acquisitions. Mayor Beach opened the item up for public comment. No one spoke. Councilmember Ortiz made a motion to adopt Resolution Number 006-2020; seconded by Councilmember Colson. The motion passed unanimously by voice vote, 5-0. 9. PUBLIC HEARINGS There were no public hearings. 10. STAFF REPORTS a. ADOPTION OF A RESOLUTION APPROVING THE PARKS MASTER PLAN Parks and Recreation Director Glomstad explained that a Parks Master Plan is a comprehensive planning document used to guide future planning, policy, and development of Burlingame's parks and recreation program. She added that the Parks Master Plan ("PMP"): • Reflects community trends, priorities, and values • Prioritizes investments and improvements for the next five to ten years • Develops strategies for sustainable funding and staffing levels Parks and Recreation Director Glomstad stated that one of the challenges that the Parks and Recreation Department faced in the past was the economic downturn in the mid-aughts. She explained that a lot of the projects that should have been done couldn't be funded. As a result, the City recently had to undertake a lot of maintenance to repair and refurbish facilities in the parks. She stated going forward, staff wants to look at the big picture so that they can fund future projects independent of economic downturns. Parks and Recreation Director Glomstad discussed what is included in the PMP: 12 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 • Evaluate existing park system by identifying needs and opportunities • Establish recommendations, standards, and goals • Evaluate existing park system by identifying needs and opportunities • Expand funding sources • Identify potential partnership opportunities Parks and Recreation Director Glomstad discussed the community outreach that was undertaken for the PMP. She stated that in March 2018, the Parks Master Plan Committee composed of Councilmember Ortiz, Councilmember Colson, Parks and Recreation Commissioners Shari Lewis and Emily Matthews, staff, and the consultant, MIG, began engaging with the community. She stated that they utilized several methods of community engagement including: • Stakeholder interviews • Pop-up surveys • Mapita online survey • Community workshops • Statistically valid phone survey She stated that they learned from the mapita and phone survey that they were a little short on obtaining input from the City's Asian population. Accordingly, staff conducted targeted surveys in order to ensure that the input the City received correlated with Burligname's demographic breakdown. Parks and Recreation Director Glomstad discussed the priorities that arose from the public outreach: • Trails for running, walking, biking and additional nature trails and wilderness areas • Expand recreation programs for kids, adults, and seniors • Universally designed play areas • Additional restrooms • Additional sports programs • Additional art programs Next, Parks and Recreation Director Glomstad stated that the Committee crafted a vision statement: "Create, activate and sustain a connected system of thriving and accessible parks, public spaces, and recreation facilities that spans Burlingame from hillside to Bayfront." She explained that from the vision statement the following goals arose: • Enhance public spaces • Support healthy people • Create ecologically healthy places • Establish strong physical connections • Ensure strategic growth • Advance stewardship • Expand partnerships • Stabilize funding 13 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Parks and Recreation Director Glomstad displayed a map showing the 93.55 acres of existing developed parks in the city. She stated that the City also has 37.80 acres of natural park areas including Mills Canyon and Skyline Park. And she noted that the City could potentially utilize the State Lands Commission areas: Robert E. Wooley State Park and Fisherman's Park. Parks and Recreation Director Glomstad stated that the goal is for everyone in the community to be able to walk or bike to a park. She displayed a map that depicted the park clusters and recreation hubs in Burlingame's neighborhoods. Parks and Recreation Director Glomstad discussed the Recreation Hub recommendations: Wayfinding Elements Public Art Installations Monument/Entry Sign Parking Lot Upgrades Field Upgrades Maintain Hiking Trails Retrofit Small Spaces Improve Pedestrian/Bicycle Connections Add Shaded Seating Expand Water Access Universal Play Area Parks and Recreation Director Glomstad discussed the Park Cluster recommendations: Nature Play Areas Add Fenced in Dog Area Shade Sails More Seating Soft -Surface Loop Trail Add Art Elements Enhance Entries Strengthen Connections Replace Lawn Enhance Ecological Value Add Moveable Furniture Add Permanent Restrooms Add Bicycle Parking Enhance Sound Wall Small Scale Features Consider Community Gardens Parks and Recreation Director Glomstad discussed recommendations that arose for new areas. She explained that in the Downtown Burlingame Avenue district, the committee discussed signage features, enhanced visual connections, an active town square, and additional seating. Another area that was discussed was Benito Triangle, which would service a part of the city that didn't have a park. Other areas that were discussed were North Burlingame Mixed -Use Area, North Rollins Road, and Southwestern Burlingame. Parks and Recreation Director Glomstad discussed the City's partnership with Summerhill for parks on North Rollins Road. Parks and Recreation Director Glomstad stated that the Parks and Recreation Commission reviewed the draft PMP on December 19, 2019. She explained that they recommended approval with the following changes: • Added emphasis on public art throughout the citywide parks and recreation system 14 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 • Identify the location of Benito Triangle in the PMP Parks and Recreation Director Glomstad stated that after the December 19, 2019 meeting, some additional changes were proposed: • Correcting figure on page 8 to reflect 23% growth • Adding off -leash dog areas to Park Cluster Recommendations • Updating Adrian Court Project park name to Rollins Road Area Recommendations • Adding additional context -specific amenities to Rollins Road Recommendations including outdoor fitness equipment and adult game areas She noted that these updates weren't included in the draft PMP before the Council but are recommended by staff. Parks and Recreation Director Glomstad stated that the Parks and Recreation Commission recently modified the Department's mission statement to: "Creating a better community in which to live and play through quality recreational environments, enriching programs, and opportunities for empowerment." She noted that the updated mission statement would be in the final PMP. Parks and Recreation Director Glomstad reviewed the next steps: • Bring back potential funding options for Council's review at a future meeting • Collaborate with Community Development and Public Works to help reach the goals developed in the PMP • Use the PMP to inform and guide upcoming Department projects and support grant opportunities • Collaborate with the North Rollins Road Specific Plan team to develop specific parks and open space recommendations using input from the PMP Councilmember Colson asked about the Parks Yard in Washington Park and how its needed renovations fit into the Parks Master Plan. Parks and Recreation Director Glomstad stated that it isn't included in the Parks Master Plan and is instead under Public Works' list of facilities. Councilmember Colson asked if revenue bonds are voter -approved bonds. Finance Director Augustine stated that lease revenue bonds do not require voter approval. Councilmember Colson asked what type of project could be funded through a lease revenue bond. Finance Director Augustine replied that the new Community Center was an example. City Manager Goldman stated that the City is part of the 21 Elements group that is reviewing the commercial impact fees. Therefore, prior to staff presenting the Council recommendations on potential park fees, staff wants to see what is plausible. 15 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Councilmember Colson asked if Lorton Park and the future town square on Lot E are classified as parks. Parks and Recreation Director Glomstad stated it depends on what they will have and what activities can be done there. Councilmember Colson stated that Lorton Park gets more use per square foot than any other park. She noted that she didn't see any reference to Lorton or Lot E in the PMP. She asked how these parks would get incorporated into the PMP. Parks and Recreation Director Glomstad stated that the PMP would be updated. Councilmember Colson stated that it would be important to establish a funding pool that could be utilized for land purchase opportunities in the future. She discussed her dismay that the City hadn't purchased the plot of land at the end of Broadway that was sold by the Transportation Authority. Vice Mayor O'Brien Keighran stated that the County is working on certifying cities to be age friendly cities. She discussed creating a senior park that would include facilities and equipment geared towards older citizens. She noted that 30% of the County's population will be over 65 by 2030. Vice Mayor O'Brien Keighran asked how the Burlingame Parks and Recreation Foundation fit into the PMP. Additionally, she asked if the Foundation spent funds for improvements on City land. Parks and Recreation Director Glomstad stated that they have made improvements at the dog park and purchased water fountains, game tables, cornhole set ups, and lights for the bocce ball courts. Vice Mayor O'Brien Keighran asked how much the lights for the bocce ball courts cost. Parks and Recreation Director Glomstad replied that they cost approximately $26,000. Vice Mayor O'Brien Keighran asked how the Foundation determines how they spend their funds. She explained that she wanted to make sure that if the Foundation is spending funds, it matches what is listed in the Parks Master Plan. Parks and Recreation Director Glomstad stated that prior to the PMP, the Foundation held an annual goal setting session where they established their priorities. She explained that the PMP would be presented at their goal setting session to help guide their future fundraising efforts. She added that she wanted the Foundation to focus on the new Community Center. Vice Mayor O'Brien Keighran stated that she wanted to make sure that funds that are spent match what is in the PMP. She noted that if it isn't in the plan, then she would want it to come before the Council for review. Mayor Beach opened the item up for public comment. No one spoke. Councilmember Ortiz and Councilmember Brownrigg both voiced their support for the Parks Master Plan. Mayor Beach voiced agreement with Councilmember Colson that a fund should be set up to purchase open space. She noted that she was also disappointed that the Transportation Authority sold the land and wished that the City had purchased the land. She added that she appreciated staff s outreach to all the demographic groups in the city. 16 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8a Meeting Date: 02/03/2020 Mayor Beach voiced support for Victoria Park being a priority and the progress on creating parks on North Rollins Road. She noted that there is a lot to learn from Bay Meadows in San Mateo. She thanked Elaine Breeze from Summerhill for supporting the creation of open spaces. Councilmember Brownrigg made a motion to adopt Resolution Number 007-2020 with the updates outlined by Parks and Recreation Director Glomstad; seconded by Vice Mayor O'Brien Keighran. The motion passed unanimously by voice vote, 5-0. b. DISCUSSION OF BURLINGAME HILLS SEWER MAINTENANCE DISTRICT OPERATIONAL AND GOVERNANCE OPTIONS ADMINISTRATIVE DRAFT REPORT Mayor Beach noted at the top of the meeting that Supervisor Pine requested that this discussion be postponed. She asked the public if there was anyone there for that item. No one responded. Accordingly, the item was postponed until a future meeting. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCMENTS a. COUNCILMEMBER COLSON'S COMMITTEE REPORT 12. FUTURE AGENDA ITEMS The Council discussed how items are placed the agenda. It was noted that there are several ways to place an item on the agenda including during the Mayor's agenda setting meeting, under future agenda items, and as needed by staff. Councilmember Brownrigg requested agendizing the Berkeley Ordinance requiring warning signs in cellular retailers that alert the public to pay attention to the fine print about the emission of radiation. Vice Mayor O'Brien Keighran seconded this request. 13. ACKNOWLEDGEMENTS The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Safety & Parking Commission, Beautification Commission, Parks and Recreation Commission, and Library Board of Trustees are available online at www.burlin ag me.org. 14. ADJOURNMENT Mayor Beach adjourned meeting at 9:17 p.m. Respectfully submitted, Meaghan Hassel -Shearer City Clerk 17 Burlingame City Council January 21, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 BURLINGAME CITY COUNCIL Unapproved Minutes Goal Setting Session on January 25, 2020 1. WELCOME Mayor Beach thanked the community for coming to the Goal Setting Session. She noted that this was an opportunity to discuss big picture policy direction for the City. City Manager Goldman stated that in 2017, the Council established four priorities for the City: 1. Sustainability 2. Transportation 3. Housing 4. Infrastructure She explained that at last year's Goal Setting Session, the Council focused on housing and infrastructure. She stated that this time, the focus would be on the other two priorities: sustainability and transportation. City Manager Goldman displayed a picture of an iceberg. She noted that the majority of the iceberg is below the water. She explained that the iceberg below the water represents the work that City staff does daily and State mandates. She noted that the portion of the iceberg above the water represents the high visibility projects. She stated that the Goal Setting Session would focus on the high visibility projects. 2. PUBLIC COMMENTS BPAC representative Adrienne Leigh discussed their work on identifying bicycle routes in the City and balancing the needs of both cars and bikes. She stated that the BPAC is concerned about pedestrian safety on El Camino Real and would like sidewalk and crossing improvements. Burlingame resident Bobbi Benson discussed Mills Canyon and asked that the City widen the trail and install rope handrails where needed. 3. SUSTAINABILITY DISCUSSION City Manager Goldman introduced Sustainability Coordinator Sigalle Michael to discuss the City's recently adopted Climate Action Plan. Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 Ms. Michael stated that in September 2019, the Council adopted the City's Climate Action Plan ("CAP"). She explained that the CAP is the City's blueprint for reducing greenhouse gas emissions in the community. Ms. Michael stated that the City's total greenhouse gas emissions were determined by collecting data from PG&E, MTC, CalRecycle, and City departments. The data from these different organizations was used to create the City's Emissions Inventory. She showed a pie chart of the City's Emissions Inventory: • 50% Transportation • 24% Natural Gas • 21 % Electricity • 4% Solid Waste • 1% Water and Wastewater She explained that in 2015, the City's total greenhouse gas emissions were 274,456 MTCO2e. She stated that this is the equivalent of burning 635,000 barrels of oil a year. Ms. Michael stated that the City decided to align itself with the State's goal of 40% reduction of annual emissions by 2030. She explained that the baseline that staff used for this goal was the City's 2005 total of 216,916 MTCO2e. She noted that by 2040, the goal is a 60% reduction. Ms. Michael next discussed how these reductions would be reached. She noted that recent State regulations on building codes, renewable energy, fuel efficiency, and landfill diversion would assist the City in reaching its goal. However, for the City to meet its goal of 40% reduction, it would need to reduce 51,913 MTCO2e annually by 2030. Ms. Michael explained that the CAP includes 20 measures for the City to focus on in order to reach its goal of 40% reduction. She stated that ten of the measures focused on transportation, five on energy, and five on assorted issues. She explained that staff sorted the 20 measures into three categories: ongoing projects, future projects (2025), and projects that need resources and Council prioritization. Ms. Michael discussed ongoing projects. She displayed a chart that listed the projects in order of the size of their impact on reducing greenhouse gas emissions: # Measure Description Department Impact Cost (MTCO2e) 1 PCE Support PCE's efforts to Council Rep, 24,073 $ be 100% renewable Sustainability 2 Caltrain Support Caltrain's efforts Public Works 2,954 $ Electrification to electrify the rail line 3 Residential Encourage homeowners to Sustainability, 617 $ Solar install solar (62 systems Community annually) Development 4 Parking Reduce parking Planning, 424 $ 2 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 requirements; implement Public Works dynamic pricing 5 Mixed -Use Plan for TOD/Mixed-Use Planning 166 $ Development projects consistent with General Plan 6 Trees Plant a net positive of 33 Parks and 17 $ trees per year Recreation 7 Shuttle Increase outreach and use Public Works 10 $ of shuttle 8 Water Require high efficient Building 2 $ Conservation water fixtures in new construction 9 Water Retrofits Implement programs for Public Works 1 $ businesses to conserve water $ = Ongoing duties of City Staff $$ = Some investment by City, businesses, and/or residents $$$ = High investment by City, businesses, and/or residents Next, Ms. Michael discussed future projects (2025): # Measure Description Department Impact Cost (MTCO2e) 1 Zero Waste Develop a Community Sustainability 4,140 $$ Zero Waste Plan: 90% by 2030; 95% by 2040; and 100% by 2050, coordinate with Recology 2 Construction Prohibit use of small Planning 3,618 $$$ Equipment (<120 hsp) fossil -fueled construction equipment 3 Electrify Prohibit use of fossil- Planning 516 $$ Garden fueled powered landscape Equipment equipment Ms. Michael explained that the zero waste goal was in connection with State legislation on composting and recycling. She noted that the prohibition of fossil -fuel powered landscape equipment would need to wait until technology improves. Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 Next, Ms. Michael reviewed the projects that staff needs assistance from Council in prioritizing and will require additional resources. # Measure Description Department Impact Cost (MTCO2e) 1 Complete Prepare and implement a Public Works 5,488 $$$ Streets Pedestrian and Bicycle Master Plan 2 TDM Require new Community 4,563 $ developments to reduce Development vehicle miles traveled ("VMT") with shuttles/transit/bikes. And require a reduction of VMT for existing buildings in 2030 3 Energy in Require remodels to Sustainability, 3,247 $$ Existing Homes improve efficiency (reach Building code); incentivize retrofitting; support retrofits at time of sale 4 Bicycle Sharing Adopt a Sustainability, 1,697 $ bicycle/scooter/EV Public Works sharing program 5 Water Heaters Encourage residents to Sustainability 270 $ install more efficient water heaters. Target 10% of all heaters (reach code) 6 Green Building Require new development Sustainability, 53 $$ to be more efficient than Planning the current code (reach code) 7 EV Prepare an EV Strategic Sustainability, 29 $$$ Infrastructure Plan; install new public Public Works chargers; require new development to install chargers (reach code); consider EV First policy for municipal fleet 8 Municipal Design new buildings to Building 17 $$$ Green Building be zero net energy to Measures extent feasible 4 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 Ms. Michael stated that the City is considering adopting a reach code. She explained that reach codes are local building energy codes that "reach" beyond the State minimum requirements for energy use in building design and construction. She stated that the adoption of a reach code would immediately implement four measures (energy in existing homes, water heaters, green building, and EV infrastructure) and allow the City to obtain even higher reductions than what is stated. Mayor Beach asked about the impact of reach codes on buildings. Ms. Michael explained that adopting reach codes would affect new developments and major remodels. Vice Mayor O'Brien Keighran asked if a risk analysis for legal issues had been undertaken if the City requires new developments to go all electric. She discussed Berkeley's ban on natural gas and the issues that were arising with restauranteurs. Ms. Michael stated that the County and PCE are conducting a cost -benefit analysis and staff had held stakeholder meetings with developers. She added that exceptions could be carved out for gas cooking as this is a small percentage of the natural gas measure. City Attorney Kane stated that the Council would be further discussing reach codes in February and that the Council would need to analyze what works best for the City. Councilmember Colson discussed Measure 6 under ongoing projects, which requires the City to plant 33 trees a year. She asked if this takes into consideration trees that are planted on private property. Ms. Michael replied in the negative and stated that the measure focused on planting 33 new trees a year on City property. Councilmember Colson asked if the measure takes into consideration the number of trees that are removed from private properties each year. Parks and Recreation Director Glomstad stated that if the tree is protected, the City requires the property owner to replace the tree. She noted that the City is not keeping track of small trees that are removed on private property because those don't require a permit. Mayor Beach asked what defines a protected tree. Parks and Recreation Director Glomstad stated that a private protected tree is a tree with a trunk circumference of 48" or more. Councilmember Brownrigg discussed the work that SBWMA is doing to remove organic waste from landfills. He noted that they are ahead of the State and that the measure is saving the City millions of dollars. Councilmember Brownrigg stated that the City should lead by example and thought the City should establish a date by which the municipal fleet is 100% electric. He noted that the caveat would be that not all public safety vehicles could be electric, and that public safety must trump this goal. City Manager Goldman stated that the City is moving towards an EV fleet. However, she noted that some of the vehicles the City needs to purchase currently don't have a suitable EV option. She suggested dividing the goal into two with the City focusing first on its cars, and then larger vehicles. DPW Murtuza agreed with City Manager Goldman and added that some of the vehicles needed by the police and public works couldn't be EV until technology and the necessary infrastructure progress. 5 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 Ms. Michael stated that the CAP suggested an EV first policy for the municipal fleet. Councilmember Ortiz discussed Measure 1 under ongoing projects. He noted that previously the City had been encouraging the public to opt up to ECO100 but that it was no longer necessary to opt up. He asked what had changed. Ms. Michael explained that PCE auto -enrolled everyone in their program, and then the public had to take affirmative steps to either opt up or opt out. She stated that as a result of auto enrollment and PCE's push for renewable energy, it was not necessary to opt up. Councilmember Colson stated that PCE is at 80-90% renewable energy. Councilmember Ortiz asked how many people in Burlingame opted out of PCE. Councilmember Colson replied that it was approximately 3%. Mayor Beach discussed Measure 3 under future projects. She explained that this item would have a larger impact on reductions than some of the measures listed under ongoing projects. She stated that she had read in the SF Chronicle that the emissions of an hour usage of a lawnmower is the equivalent of driving a Toyota Camry from Los Angeles to Las Vegas. She added that leafblowers are even worse, with an hour usage being the equivalent of driving a Toyota Camry from Los Angeles to Denver. Mayor Beach asked if the City should act on electrifying garden equipment. Ms. Michael explained that the Air Resources Board ("ARB") puts out standards for fuel efficiency for construction equipment. She stated that the ARB has shown interest in lawn mowers and landscape equipment. She explained that when this happens, companies start developing technology so that garden equipment meets the ARB standards and can be utilized for multiple yards. She stated that the issue with electric garden equipment is that one needs to consider where the gardener is charging the equipment, cost of the equipment, and the need to use it multiple times a day. She added that the City could undertake public outreach to educate the community about the emissions for garden equipment and potential legislation. Mayor Beach discussed incentivizing the use of electric garden equipment. She suggested creating a City fund where individuals could obtain low interest loans for purchasing electric equipment. Councilmember Colson suggested that instead of mandating the gardeners to use electric equipment, homeowners could supply their gardeners with electric blowers to use at their homes. She added that the City could conduct public outreach about low water indigenous landscaping. She noted that Filoli is currently trading out their gardening equipment and that the City could review these efforts. Mayor Beach asked if the City's park equipment was electric. Parks and Recreation Director Glomstad discussed the challenges that the Parks staff has experienced with electric leaf blowers including that a charge doesn't last a full day, equipment is a lot heaver, and it costs twice as much as the gas equivalent. Mayor Beach opened the item up for public comments. 6 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 Burlingame resident Bobbi Benson discussed the importance of choosing the appropriate trees and plants for different locations. She gave the example of the triangular intersections on Bellevue and how if the City chose plants that didn't grow as tall, it would cut down on maintenance and therefore emissions. Burlingame resident Sandra Lang voiced her support for reach codes. CEC representative Stefan voiced his support for reach codes. He discussed the complete streets project and asked that the City create safe bicycle routes throughout the city. BPAC representative Adrienne Leigh discussed the committee's efforts to create guidelines for pedestrian safety and how the City could make the routes more bicycle and pedestrian friendly. Mayor Beach closed public comment. Councilmember Colson discussed the PCE's recent board decision to accept the Power Charge Indifference Adjustment ("PCIA") of hydro and nuclear energy. She noted that by accepting this energy, it freed up eight million dollars. She explained that PCE would be utilizing those funds to invest in greening lower income communities that couldn't traditionally afford green home improvements. Councilmember Ortiz voiced support for the work that PCE has been doing and noted their large contribution to reducing the City's greenhouse gas emissions. He asked that staff keep on top of changes in technology so that the City could have an all -electric fleet. Vice Mayor O'Brien Keighran stated that she agreed with the list of measures. She discussed creating grants for homeowners that would incentivize them to add green improvements. Councilmember Brownrigg voiced his support for the implementation plan. He stated that he wanted the City to aspire to Class IV bike lanes on California Drive. He discussed the State's regulation that all new homes have rooftop solar and that this isn't a good requirement as some homes aren't able to capitalize on rooftop solar. Mayor Beach stated that she agreed with the measures. She noted that the Complete Streets measure has a lot of benefits for the community including greening streets and traffic calming. Mayor Beach thanked staff for their work on this item. 4. INFRASTRUCTURE UPDATES Staff provided updates on the five large high priority infrastructure projects that were identified during the FY 2019-2020 Goal Setting Session. Subcommittees, which included two Councilmembers, were created for each infrastructure project. 7 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 • Sea Level Rise CDD Gardiner stated that Councilmember Colson and Councilmember Brownrigg were appointed to this subcommittee. He explained that a consultant was hired to undertake a high-level assessment of the Bayfront. The subcommittee met with hotel general managers, conducted public outreach, and held technical advisory meetings. In December 2019, a presentation was made to the Council about the conclusions of the study. He noted that the presentation included dividing the Bayfront into five reaches, photo -simulations of potential solutions, and a five-year work plan. • City Hall Modernization and Safety Improvements City Manager Goldman stated that Vice Mayor O'Brien Keighran and Councilmember Ortiz were appointed to this subcommittee. She discussed the constraints of the building and issues with the HVAC system. She stated that the City has spent $250,000 on space remodeling, furniture, carpet, and paint to meet the functional needs of the staff on a temporary basis. However, she explained that Public Works had conducted a feasibility study of City Hall and found that there was $11.5 million of work that needed to be done including asbestos remediation and seismic retrofitting. She noted that the City was outgrowing the building and looking at other options. City Manager Goldman stated that CDD Gardiner worked with Berkeley graduate students as part of their class to identify different options for the City. Vice Mayor O'Brien Keighran asked if the students could present their work at a Council meeting. CDD Gardiner replied in the affirmative. • Specific Plan for Rollins Road CDD Gardiner stated that Vice Mayor O'Brien Keighran and Councilmember Colson were appointed to this subcommittee. He noted that the creation of a new neighborhood on Rollins Road was an idea that captivated everyone. He explained that Assistant to the City Manager Nil Blackburn issued an RFP to hire a consultant to create the specific plan. He stated that the subcommittee spent the past week interviewing four candidates. CDD Gardiner discussed the two Summerhill projects that were moving forward on Rollins Road. He noted that both included affordable housing for the lower income levels and parks. City Manager Goldman discussed the collaboration with Summerhill to create parks on private land. She noted that Elaine Breeze of Summerhill had been working closely with Parks and Recreation Director Glomstad. Councilmember Brownrigg discussed creating a new neighborhood in a 100-year-old city. He stated that it was an exciting and profound opportunity. Councilmember Brownrigg asked if the subcommittee was discussing how to connect the Rollins Road neighborhood to other neighborhoods. Vice Mayor O'Brien Keighran replied in the affirmative. 8 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 • El Camino Real Roadway Renewal Project DPW Murtuza stated that Mayor Beach and Councilmember Brownrigg were appointed to this subcommittee. He explained that Council created the El Camino Real Task Force with Caltrans to develop a vision for El Camino Real. He noted that Caltrans would be hosting a community open house on January 28, 2020 to educate, inform, and receive feedback from the public. He explained that Caltrans is considering undergrounding the power lines on El Camino Real at a cost of $30 million. He noted that the City has $6 million in PG&E credits that could be used for this project. Mayor Beach stated that the project is moving forward and that it would be entering the environmental review phase soon. She explained that the task force is optimistic that Caltrans has heard loud and clear what the City's vision is for the street. • Broadway Grade Separation DPW Murtuza stated that Mayor Beach and Councilmember Ortiz were appointed to this subcommittee. He explained that the project is currently in the environmental clearance and preliminary engineering phase. He noted that the estimated total cost of the project is $327 million, and that the City obtained $18.3 million Measure A grant for the Final Engineering Design Phase. DPW Murtuza stated that the City had hired a grant writer to assist in obtaining federal funds for the project. 5. TRANSPORTATION DISCUSSION City Manager Goldman began by reviewing the "Bottom of the Iceberg" projects. She explained that these are the projects that are currently being worked on by staff - Ongoing Projects In Progress Projects City Congestion Management Shuttle Program (4 Broadway Grade Separation (Top 5 Priority) shuttles) Citywide Sidewalk and ADA Improvements El Camino Real Rehabilitation and Power Lines Undergrounding (Top 5 Priority) Citywide Local Streets and Roads Rehabilitation Bicycle/Pedestrian Master Plan Citywide Traffic and Pedestrian Signal Downtown Parking Garage Improvements Electronic Way Finding Signage for Parking Lots Broadway Pedestrian Lighting Improvements Neighborhood Traffic Calming Projects and Traffic New Traffic Signal and Pedestrian Safety Studies Improvements at Oak Grove and Carolan Avenue SamTrans Shuttle Program Coordination Summit Drive Sidewalk Improvements (Hoover School Pedestrian and Traffic Improvements Smart Parking Meters Implementation for City Parking Lots US 101 and Peninsula Avenue Interchange Project Coordination with San Mateo 9 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 City Manager Goldman next discussed Bike and Pedestrian Master Plan related projects. She noted that at the January 21, 2020 Council meeting, the Council was given an update on the Bike and Pedestrian Master Plan. Therefore, because there was still work that needed to be done to complete the plan, it was determined that Council wouldn't be asked to prioritize these projects at the Goal Setting Session. # Project Magnitude Description of Cost ($M) 1 Old Bayshore Highway 35 Reconfigure the street to provide enhanced Complete Streets and pedestrian, bicycle, and vehicular facilities Beautification with streetscape improvements 2 Rollins Road Bike Facility 1-5 Construct bike facility improvements ranging Improvements from street parking removal to construction of a road diet 3 California Drive Bike Facility 0.6-4 Construction bike facility improvements Improvements involving potential removal of parking lanes and/or construction road diet improvements along California Drive south of Broadway to Peninsula Avenue 4 Trousdale Drive Bike Facility 0.3-1.5 Construct bike facility improvements ranging Improvements (Skyline from Class II bike lanes with parking removal Boulevard to El Camino Real) to construction of a road diet by removing lanes 5 Murchison Drive Bike Facility 0.15-0.2 Construct Class 11 bike facility improvements Improvements and potential changes to street parking Mayor Beach stated that during the presentation, other projects were presented of high priority that weren't included in the above list. City Manager Goldman replied in the affirmative. City Attorney Kane stated that the costs noted on the list didn't include any necessary land acquisition costs. Councilmember Brownrigg stated that he supported the list of Bike and Pedestrian projects but didn't understand why the first project (Old Bayshore Highway Complete Streets and Beautification) was so expensive. DPW Murtuza explained that the existing infrastructure on the street didn't support bike lanes or landscaping. Therefore, the streets would need to re -constructed Councilmember Brownrigg asked when the Council would be discussing and prioritizing bike and pedestrian projects. City Manager Goldman stated that once the master plan is completed, staff will give Council options. City Manager Goldman displayed a slide of unfunded transportation -related proposals. She explained that the staff is looking for Council's recommendations on what projects should be prioritized. 10 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 # Project Magnitude Description of Cost ($M) 1 Downtown Streetscape 30-40 Expand downtown streetscape improvements Improvements for remaining streets in the downtown area — Chapin to Howard, between El Camino Real and California 2 Bayfront Trail 11-15 Address gaps in the Bayfront Trail by fixing approximately .8 mile along length of trail in Burlingame. Requires acquisition of right-of- way, environmental clearances, and permitting 3 Green Streets Infrastructure 7 Implement projects throughout the City (in Implementation public right-of-way) to prevent PCBs and other pollutants from entering waterways (required by Regional Water Quality Control Board) 4 Airport Boulevard 6-8 Widen Airport Boulevard to address planned Improvements growth in traffic and development 5 City Hall Roundabout 4-5 Develop plans and construct a new roundabout in front of the City Hall 6 Easton Drive Sidewalk and 3.5-5 Acquire right-of-way and construct sidewalk Pedestrian Safety Improvements and pedestrian safety improvements along (near Hoover School) Easton Drive from Summit Drive to Easton Circle 7 Lyon Hoag and Adjacent Area 1-5 Construct traffic calming and pedestrian Traffic Calming Improvements safety improvements in three subdivisions 8 Parking Study for Burlingame 0.3-0.4 Undertake a parking occupancy and demand Avenue Downtown and study for the Burlingame Avenue and Broadway Commercial District Broadway commercial areas 9 Implement Dynamic Parking Unknown Implement dynamic parking rates based on Rates for Downtown Burlingame congestion management pricing models Avenue and Broadway Commercial District 10 Citywide Street Lighting Master 0.3-0.4 Conduct assessment of street lighting Plan conditions for various areas in the City 11 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 including residential zones, commercial, industrial areas, and identify improvements needed based on current standards CDD Gardiner noted that the Berkeley graduate students looked at options for the City Hall Roundabout. City Manager Goldman noted that the parking study for Burlingame Avenue Downtown and Broadway Commercial District wouldn't be undertaken until a few years after the parking garage on Lot N is completed. DPW Murtuza stated that for Project Number 9, Los Angeles was managing their parking through pricing. He explained that as traffic increases, the price of parking increases to encourage turnover. Mayor Beach asked what infrastructure is needed to implement dynamic parking. DPW Murtuza replied that dynamic parking requires electronic meters, sensors, and a centralized hub that keeps track of traffic and can automatically change pricing. Mayor Beach asked if the City could implement dynamic parking prior to undertaking a parking study. DPW Murtuza replied that the City would need to complete the parking study first. City Manager Goldman asked the Council for feedback on what is missing from the list of unfunded projects. Vice Mayor O'Brien Keighran discussed residential parking permits and banning overnight on -street parking in residential areas. She voiced concern about congestion and the inability for emergency vehicles to make it through some of the streets. Councilmember Ortiz suggested removing triangle intersections and building roundabouts. Councilmember Colson discussed the need to improve the Oak Grove and California Drive intersection, review other areas where grade separation might be needed, and the need for EV infrastructure. Councilmember Brownrigg discussed the Peninsula interchange project. He stated that the City needs to determine their position and advocate for their needs with San Mateo. He also suggested that the City consider becoming a pilot city for autonomous shuttles. Vice Mayor O'Brien Keighran discussed establishing times/dates where portions of Burlingame Avenue and side streets are closed to cars. She gave the example of closing the street during the summer on evenings. Mayor Beach stated that she liked Vice Mayor O'Brien Keighran's ideas about residential parking permits and closing Burlingame Avenue to cars on a more regular basis. She noted that she also liked Councilmember Brownrigg's idea of becoming a pilot city for autonomous shuttles. 12 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 Mayor Beach suggested that the City look at roundabouts on El Camino Real, water transportation, and how to set policies so that new developments limit vehicle traffic. Councilmember Colson stated that previously the City discussed safety improvements to the area in front of the Burlingame Train Station. She asked that this be put back on the list. The Council discussed on -street parking in residential neighborhoods. Councilmember Colson noted that a big discussion on Nextdoor is individuals parking in the wrong direction. Councilmember Brownrigg discussed SB 50 and other proposed State legislation that removes the parking space requirements for multi -family developments. He noted that this would further congest streets. Councilmember Colson noted that while SB 50 has no parking space requirements for developments, the City could battle this by not allowing vehicles to park overnight on residential streets. Mayor Beach discussed on -street parking. She explained that by allowing cars to park on streets, it narrows the street and therefore slows down cars. She stated that a consequence of not allowing cars to park on streets would be that it could increase the speed of traffic. Mayor Beach opened the item up for public comment. Burlingame resident Lisa Lillilund discussed Copenhagen's bike lanes and suggested that the City review the work that had been done there. Burlingame resident Sandra Lang discussed the new Rollins Road neighborhood. She asked that the City consider proactive studies on projected traffic impacts and that the City include wellness and health facilities in the area. Burlingame resident Jennifer Pfaff discussed the islands that were previously utilized in the city. TSP Commissioner John Martos stated that pedestrian and traffic safety around Hoover School should be a priority. He asked that the City take a strong stand that San Mateo doesn't close the Poplar ramp to 101. Burlingame resident Bobbi Benson asked that the City complete the Bay Trail and suggested that the hotels undertake a bikeshare program. Mayor Beach closed public comment. Mayor Beach asked each Councilmember which projects should be prioritized. Councilmember Brownrigg listed the following projects as priorities: • Lyon Hoag and adjacent area traffic calming improvements • Bayfront Trail 13 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 • City Hall roundabout • Defining the City's strategy for the Peninsula interchange project • Hoover School safety • Autonomous shuttle Councilmember Brownrigg stated that he believed the downtown streetscape improvements should be postponed until the post office project and Lots F and N are completed. Vice Mayor O'Brien Keighran stated that she understood Councilmember Brownrigg's point about the downtown streetscape improvements but believed that portions of the downtown area should be reviewed. City Manager Goldman and Vice Mayor O'Brien Keighran discussed streetscape improvements to Lorton and Park. Vice Mayor O'Brien Keighran listed the following projects as priorities: • Green streets infrastructure — because it is a State mandate • Bayfront Trail • Lyon Hoag and adjacent area traffic calming improvements • Establishing street closures on Burlingame Avenue for public events • Residential street parking Councilmember Ortiz listed the following projects as priorities: • Lyon Hoag and adjacent area traffic calming improvements • City Hall roundabout Councilmember Ortiz stated that he didn't think the Council should prioritize the Bayfront Trail because of the work that was being done by Sea Change Burlingame. He stated that the potential adaptations could affect the Bayfront Trail. Councilmember Colson listed the following projects as priorities: • Hoover School safety • Lyon Hoag and adjacent area traffic calming improvements • Green streets infrastructure implementation • Downtown streetscape improvements • City Hall roundabout Councilmember Colson noted that she agreed with Councilmember Ortiz about the Bayfront Trail. Councilmember Brownrigg suggested that the City prioritize areas of the Bayfront Trail where there is a gap. He gave the example of where Broadway hits the Bayfront Trail. Mayor Beach listed the following projects as priorities: 14 Burlingame City Council January 25, 2020 Unapproved Minutes Agenda Item 8b Meeting Date: 02/03/2020 • Green streets infrastructure implementation • Bayfront Trail • Downtown streetscape improvements • Safe routes to schools (Hoover School and others) • Lyon Hoag and adjacent area traffic calming improvements • Dynamic parking rates • Autonomous shuttles Councilmember Colson asked about the citywide street lighting master plan and if this was a priority for staff. DPW Murtuza discussed the complaints that the City receives concerning street lighting. City Attorney Kane added that in some areas it is a safety issue. Councilmember Brownrigg suggested that staff working on the Bicycle Pedestrian Master Plan consult with the experts from Copenhagen. City Manager Goldman stated that staff would move forward with the items where three or more Councilmembers had prioritized: • Lyon Hoag and adjacent area traffic calming improvements • Partial fixes of the Bayfront Trail • Hoover School safety improvements • City Hall roundabout • Streetscape improvements on Lorton and Park • Green streets infrastructure implementation Mayor Beach thanked staff, the community, and her colleagues for their work. 6. ADJOURNMENT Mayor Beach adjourned the meeting at 12:03p.m. Respectfully submitted, Meaghan Hassel -Shearer City Clerk 15 Burlingame City Council January 25, 2020 Unapproved Minutes CITY a .. To: Date: From: STAFF REPORT Honorable Mayor and City Council February 3, 2020 AGENDA NO: 8c MEETING DATE: February 3, 2020 Kathleen Kane, City Attorney — (650) 558-7204 Kevin Gardiner, Community Development Director — (650) 558-7255 Subject: Adoption of a Resolution Suspending CUP Timelines for 778 Burlway During Evaluation of an Alternative Development Plan RECOMMENDATION Staff recommends that the City Council consider the adoption of a resolution suspending timelines embedded in the October 2016 Conditional Use Permit (CUP) extension granted to the Enterprise property located at 778 Burlway Road during the evaluation of an alternative development plan for the site. BACKGROUND and DISCUSSION The subject property located at 778 Burlway Road has been occupied by a non -conforming car rental use since 1985. The CUP under which this use is allowed has been modified over the years and has been extended several times at the request of the applicant. In October 2016, the Council granted a further extension of the CUP (see attached CUP conditions of approval). Anticipating a move to the then -planned SFO Car Rental facility, Enterprise and the Council agreed to timelines as well as escalating payments designed to offset the impacts of the non -conforming use and incentivize redevelopment of the site in a manner consistent with the Bayfront Specific Plan. Since that time, SFO has abandoned plans to build a consolidated car rental facility on its property. Additionally, increased focus on the jobs -housing ratio on the San Francisco Peninsula has led to less emphasis on intensive office development on the Bayfront. Given these changed conditions, in the spring of 2019 Enterprise approached the City with an alternative development plan for its site. The alternative would involve consolidation of activities through the construction of a multi- story garage for car storage, freeing up a portion of the area for possible acquisition and redevelopment by the City. At a study session held on April 15, 2019, the Council considered the alternative and gave direction to the Mayor and staff to pursue further discussions. On June 3, 2019, the City Council adopted a resolution suspending timelines embedded in the October 2016 Conditional Use Permit (CUP) extension to allow the evaluation of an alternative development plan for the site. Enterprise has been making progress on the alternative development proposal. Staff and a City Council subcommittee comprised of Councilmembers Brownrigg and Colson have met with 1 Enterprise CUP Extension February 3, 2020 Enterprise representatives several times since the CUP timelines were suspended in June. A study session has been scheduled for March 16th to allow the full City Council to review the concept and provide feedback. Staff is anticipating the March 161h study session to address the Enterprise proposal within the larger context of Bayfront zoning and development standards. The June 3, 2019 suspension was for a nine -month period, concluding in March 2020. After consultation with Enterprise, staff recommends an additional nine -month extension to the CUP timelines. This would allow sufficient time for all parties to prepare for the March 16th study session, and sufficient time for Enterprise to follow up on Council direction. If it is not suspended, the October 2016 CUP would impose escalating costs on Enterprise in subsequent years. Given Council's direction to pursue a possible alternative path and the time needed to develop the concept, Enterprise seeks reassurance that the existing CUP timelines will not be imposed during or immediately after the exploration phase. The ongoing payments called for in Paragraph 8 of the Conditions of Approval will continue during the extension. FISCAL IMPACT This action will delay by nine months the increased payments anticipated under the existing Enterprise CUP Extension. It may allow a negotiated alternative that is of equal or greater value to the City. Exhibits: • Resolution • October 2016 Conditions of Approval for CUP Extension 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME SUSPENDING TIMELINES IN THE OCTOBER 2016 CONDITIONS OF APPROVAL FOR THE 778 BURLWAY CONDITIONAL USE PERMIT EXTENSION WHEREAS, the property at 778 Burlway Road has been used for car rental storage since 1985, which is a nonconforming use under the applicable specific plan; and WHEREAS, a conditional use permit (CUP) allowing the use has been modified and extended numerous times; and WHEREAS, the City Council imposed conditions on the latest extension granted in October 2016, some of which would impose timelines for submission and progress on redevelopment as well as escalating payments to the City; and WHEREAS, at its April 15, 2019 meeting, the City Council, recognizing changed regional circumstances, directed that exploration and negotiations proceed for an alternative development proposal submitted by Enterprise; and WHEREAS, at its June 3, 2019 meeting, the City Council adopted a resolution providing a nine -month extension on the deadlines and escalated payments contained in the 2016 extension in order to allow Enterprise time to pursue the alternative development proposal; and WHEREAS, in order to provide Enterprise with sufficient time to continue to pursue the alternative development proposal, an additional nine -month extension on the deadlines and escalated payments contained in the 2016 extension is appropriate. NOW, THEREFORE, BE IT RESOLVED, that: 1. The redevelopment timelines and escalated payments described in Paragraph 2 subsections a-f of the 778 Burlway (Enterprise) CUP Extension Conditions, adopted October 3, 2016, and each extended for a period of nine months on June 3, 2019, are each further extended for a period of nine months, to the date November 3, 2020. 2. All other terms and conditions of the 778 Burlway (Enterprise) CUP Extension Conditions, adopted October 3, 2016, remain in full force and effect, including the ongoing obligation to make payments as described in Paragraph 8 of the Extension Conditions. Emily Beach, Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 3rd day of February, 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk 778 Burlway (Enterprise) CUP Extension Conditions (09/19/2016) The project shall be built as shown on the plans submitted to the Planning Division and date stamped January 3, 2003, sheets A0.1, A1.0, A1.1, A2.1, and A22.1, site plan, partial site plan, second floor -administration, and building C floor plan, kiosk floor plan and reflected ceiling plan; 2. This approval shall expire seven (7) years following City Council action on October 3, 2016 (expiration on October 3, 2023) at which time all said uses on the site shall cease. Within ten (10) days of the date of approval of this conditional use permit extension, the applicant shall pay the sum of $1,854,000 to the City of Burlingame as an offset to provide mitigation for the negative impact the continued underutilization of the subject property for long-term airport parking will have on the economic development potential in the City's Bayfront area. During the seven (7) year term of the conditional use permit extension, the applicant shall be required to meet the following milestones and accompanying financial contributions to the City to provide assurance that satisfactory progress is made towards development of the site and in order to reduce future payments to the City for the use's negative economic impact: a. By October 3, 2020, applicant shall identify a qualified developer team for subsequent development of the property following cessation of the automobile rental business. Additionally, a project description for reuse of the property situated at 778 Burlway (project site) shall be submitted to the City that is in full compliance with the land -use policies in the City's General Plan and regulatory requirements of the City's Zoning Ordinance in place as of the stated date (with such changes as may otherwise be requested in accordance with the Zoning Ordinance procedures for variances, conditional use permits or the like). Accompanying this project description shall be a conceptual site plan for the proposed development. Within ten (10) days of completing all items required by this milestone, the applicant shall remit a payment to the City in the amount of $213,500; b. By October 3, 2021 the applicant (and/or its selected developer) shall submit a complete application seeking approval of all required land use entitlements for development of the site to the Community Development Department — Planning Division, including a traffic impact analysis of the development concept and preliminary site analyses (e.g. Phase I site contamination analysis, geotechnical report, etc.). Additionally, the applicant (and/or its selected developer) shall work with the Planning Division staff to initiate analysis of the proposed development pursuant to the provisions of the California Environmental Quality Act (CEQA) and shall pay the City, in advance, for the City's reasonably anticipated consultant costs related to this analysis, subject to an agreed -upon procedure for future reporting and adjustments for reimbursement of City consultant costs as such work progresses. Within ten (10) days of completing all items required by this milestone, the applicant shall remit a payment to the City in the amount of $213,500; C. In advance of October 3, 2022 the developer shall work diligently with City staff with the goal of ensuring that all required project entitlements are granted by the City and the CEQA analysis is completed and adopted/certified by said date. In the event the Community Development Director reasonably determines that the entitlement review is delayed for reasons beyond the control of the applicant (including City processing delays or administrative or judicial appeals), the Community Development Director (after consultation with the City Manager and 778 Burlway (Enterprise) CUP Extension Conditions (09/19/2016) City Attorney) shall adjust this compliance date appropriately to account for such delay. Within ten (10) days after all required project entitlements are granted by the City, the applicant shall remit a payment to the City in the amount of $213,500; By October 3, 2023 (or if the CEQA analysis or entitlements are appealed judicially, one year after the date that the project entitlements obtained under item 2c above become final and unappealable), the applicant shall submit a completed building permit application to the Community Development Department — Building Division. Within ten (10) days of completing all items required by this milestone, the applicant shall remit payment to the City in the amount of $213,500; e. In the event that the applicant fails to meet any of the milestones stated in items 2a through 2d above, applicant shall remit $713,500 on October 3 of each year in which the milestones set forth in this paragraph have not been met. Should applicant come into compliance with the milestones, the required mitigation payment shall be reduced from the date of compliance forward with no pro -rating for prior periods of non-compliance. In the event that applicant fails to make any of the required payments under Section 2.a through 2.e when due and such failure continues for more than thirty (30) days after written notice from City to applicant, the City may terminate the applicant's rights hereunder, upon which all obligations and rights of the parties hereunder shall cease. Applicant may terminate this CUP and the rights and uses authorized hereunder by written notice to the City, which notice shall specify the effective date of termination. Upon such termination, all future rights and obligations of applicant under this CUP shall cease, including, without limitation, the authorized uses hereunder and the obligation for future payments. 3. The car rental, maintenance and storage facility may be open for business from 6:00 a.m. to 10:30 p.m., seven days a week, and that there shall be no more an 50 employees and 25 customers on -site at any one time; 4. There shall be a maximum of 600 cars stored on the site at any one time, this number shall include cars that are on -site for maintenance and there shall be a maximum of 2 car carriers on -site to deliver vehicles at any one time; 5. No trucks delivering or picking up cars at this site shall arrive or depart between 7:00 a.m. and 9:00 a.m. or 4:00 p.m. and 6:00 p.m. daily, and all such deliveries shall be made on - site with no impact on the public street or right-of-way; 6. The required number of handicap stalls for employees and/or customers shall be provided and designated at 778 Burlway Road as per the California Building Code, 2001 edition, and all employees shall be required to park in the 78 space employee parking lot in the southwestern portion of the site, employee parking shall be designated and employee cars shall have sticker identifying them as belonging to employees on -site; 7. All employee parking shall be provided 24 hours a day, seven days a week at the south end of the site; 778 Buriway (Enterprise) CUP Extension Conditions (09/19/2016) The car rental operation at this site shall pay to the City of Burlingame $36,500 per year; the annual payment shall be payable in advance no later than April 30 of each year during which this permit is in effect. When one percent (1%) of the total gross rental for any vehicles for lease or rental originating from this site, whether those agreements are signed in Burlingame or adjacent jurisdictions exceeds $36,500 during any calendar year, the applicant shall then pay one percent of the total gross rentals to the City of Burlingame on a quarterly basis for the duration of the permit; this amount shall be due and payable no later than 30 days after the end of each calendar -year quarter. For purposes of this condition, agreements for rental from San Francisco International Airport car rental facility shall not be included in calculating the 1% payment to the City. In addition to making the payments required by this condition (either annual/flat amount or quarterly), the car rental operation shall file quarterly statements with the City of Burlingame Finance Department documenting the number of vehicle rental agreements signed at the site per month during the quarter on such forms as may be required by the City, and shall include a breakdown of the monthly vehicle rentals from the 778 Burlway Road site. In addition, the City of Burlingame shall accrue any sales tax revenue from rental contracts written in the City of Burlingame. Whether paying a fixed fee or 1% of the gross rental rates, the car rental operation on this site shall keep and preserve, for a period of three years, all records as may be necessary to determine the rentals from which the one percent (1%) payment calculation may be derived. Such records shall be available for delivery to the City for review with fifteen (15) days after request therefore; 9. No cars shall be loaded, unloaded or stored on any public street, in any public right-of- way, or in any public access area; 10. There shall be no intensification or changes of use of the subject property, except to substitute a permitted use under applicable zoning, as the allowed use under these provisions is non -conforming. 11. The fire lane from the east end of the site to Burlway Road shall be provided and maintained, unobstructed, on a permanent basis as required by the Fire and Public Works Department of the City of Burlingame; 12. The property owner shall be responsible for the maintenance of the public access trail and improvements adjacent to the subject property for the life of the project and shall be liable for any damage caused to the public for failure to maintain these facilities to a safe standard, and further that the property owner shall seek Bay Conservation and Development Commission approval for redesigning the narrowest existing section of the trail and replacing and expanding the pavement in this area; 13. The property owner shall install and maintain on a regular basis as prescribed by the city's NPDES inspector, petroleum filter pillows in all parking lot catch basins throughout the site, that all water used for washing cars on site shall be recycled by a method approved by the City Engineer, and that failure to install these systems within 90 days of approval of this use permit amendment or failure to maintain the effectiveness of these systems on an on -going basis shall cause this conditional use permit to be review by the Planning Commission; and 14. Any improvements for the use shall meet all California Building and Fire Code, 2010 edition as amended by the City of Burlingame. 778 Burlway (Enterprise) CUP Extension Conditions (09/19/2016) 15. At all times during the operation of the facility and, in particular, after cessation of the use, the property shall be maintained in a clean and orderly manner consistent with all applicable provisions of the Burlingame Municipal Code. STAFF REPORT AGENDA NO: 8d MEETING DATE: February 3, 2020 To: Honorable Mayor and City Council Date: February 3, 2020 From: Kevin Gardiner, Community Development Director — (650) 558-7253 Subject: Adoption of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with ICF Jones & Stokes, Inc. in the Amount of $124,998.60 to Perform Environmental Review Services Related to the Proposed Development of a New Seven -Story Mixed -Use Building at 1766 El Camino Real RECOMMENDATION Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with ICF Jones & Stokes, Inc. (ICF) for environmental review services in the amount of $124,998.60 related to the development of a new seven -story mixed -use building at 1766 El Camino Real. BACKGROUND The applicant is proposing construction of a new seven -story, mixed -use building. The project would include 7,588 SF of retail uses on the ground floor (to be determined), four floors (floors 2- 5) of office totaling 148,057 SF, and two floors (floors 6 & 7) of residential (60-units). The overall height would be 89'-6" to the top of the parapet and 95' to the top of the elevator penthouse. The project would provide a total of 385 on -site parking spaces located in two levels of below -grade parking, with the remaining spaces located at grade in the portion of the lot that connects directly to California Drive. The entitlement application includes a request for a Zoning Code Amendment to reduce the parking ratio for office uses in the North Burlingame Mixed Use (NBMU) zone to one parking space per 400 square feet. The proposed on -site parking is based on this ratio of one space per 400 square feet of office, where the existing zoning regulations require one parking space per 300 square feet of office. The applicant has provided parking studies to justify the requested amendment. Further reductions are proposed as part of a Transportation Demand Management (TDM) program. DISCUSSION The Community Development Department circulated a Request for Proposals (RFP) to three environmental consultants qualified to provide environmental review services for development projects, and all three firms responded to the RFP. After reviewing the proposals, the Community Development Department selected ICF to perform the environmental review required for the 1 Professional Services Agreement with ICF February 3, 2020 proposed mixed use project. Staff assessed the proposals carefully, and the final selection of the CEQA consultant was based on the combination of the consultant's previous experience in preparing CEQA documents for similar projects (some in Burlingame) and experience with some of the sub consultants, as well as the thoroughness of the technical studies that were included in this scope of work. The proposal also had the lowest budget. Environmental review is a duty imposed on the lead agency under state law, but such review is funded by the development applicant. Therefore, although the contract is with the City of Burlingame, the applicant will pay $124,998.60 to the City to cover the costs of the environmental review. The City will administer the contract and will pay the consultant on a monthly basis as services are rendered. Attached is a draft Agreement for Professional Services with ICF to perform the environmental review services for the proposed project, in an amount not to exceed $124,998.60 including optional services for an operational health risk assessment (HRA) as well as a construction health risk assessment (HRA), both of which would be required if the standard modeling shows potential impacts that would warrant further analysis. Because the cost of the agreement exceeds $100,000, Council approval is required. The Scope of Work for services to be provided by ICF is included in the proposal attached to this report as Exhibit 3. FISCAL IMPACT Funding for the project's environmental review is provided by the project applicant. Therefore, there will be no fiscal impact to the City's budget. Exhibits: • Resolution • Draft Agreement for Professional Services with ICF • Scope of Work for CEQA Review — ICF Proposal for 1766 El Camino Real, Burlingame 2 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ICF JONES & STOKES, INC. (ICF) TO PERFORM ENVIRONMENTAL REVIEW SERVICES RELATED TO THE PROPOSED SEVEN -STORY MIXED -USE BUILDING LOCATED AT 1766 EL CAMINO REAL, BURLINGAME WHEREAS, an application has been submitted by Certosa, Inc. to develop a seven -story mixed use building with 7,588 SF of retail uses on the ground floor, fourfloors (floors 2-5) of office totaling 148,057 SF, and two floors (floors 6 & 7) of residential (60-units) at 1766 El Camino Real; and WHEREAS, pursuant to the California Environmental Quality Act (CEQA), an environmental review of the project must occur prior to consideration of the proposed mixed -use development at 1766 El Camino Real by the Planning Commission and City Council; and WHEREAS, ICF Jones & Stokes, Inc. (ICF) has submitted a proposal to conduct the required environmental review related to the mixed -use development at 1766 El Camino Real; and WHEREAS, an agreement has been prepared incorporating the Scope of Services prepared by ICF in the amount of $124,998.60, which was found to be adequate to provide the level of environmental review required for the proposed mixed -use development at 1766 El Camino Real; and WHEREAS, the costs associated with the services to be provided by ICF are to be reimbursed by the applicant; and WHEREAS, because the agreement will authorize work in excess of $100,000, City Council approval is required. NOW, THEREFORE, BE IT RESOLVED AND ORDERED: 1. The City Manager is authorized and directed to enter into a Professional Services Agreement with ICF for environmental review services related to the proposed seven -story, mixed -use development, at 1766 El Camino Real with the Scope of Work attached to this resolution, for a maximum cost of $124,998.60, as stated in the Scope of Work. 2. The City Clerk is directed to attest to the signature of the City Manager upon execution of the Professional Services Agreement. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing resolution was introduced at a regular meeting of the City Council, held on the 31 day of February, 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NAYES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: 2 Meaghan Hassel -Shearer, City Clerk AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF BURLINGAME AND ICF JONES & STOKES, INC. THIS AGREEMENT is by and between ICF Jones & Stokes, Inc. ("Consultant") and the City of Burlingame, a public body of the State of California ("City"). Consultant and City agree: 1. Services. Consultant shall provide the Services set forth in Exhibit A, attached hereto and incorporated herein. 2. Compensation. Notwithstanding the expenditure by Consultant of time and materials in excess of said Maximum compensation amount, Consultant agrees to perform all of the Scope of Services herein required of Consultant for $124,998.60, as stated in their response to the request for proposals, including all materials and other reimbursable amounts ("Maximum Compensation"), for preparation of a CEQA document for the proposed mixed -use development at 1766 El Camino Real, Burlingame. Consultant shall submit invoices on a monthly basis. All bills submitted by Consultant shall contain sufficient information to determine whether the amount deemed due and payable is accurate. Bills shall include a brief description of services performed, the date services were performed, the number of hours spent and by whom, a brief description of any costs incurred and the Consultant's signature. 3. Term. This Agreement commences on full execution hereof and terminates on December 31, 2021, unless otherwise extended or terminated pursuant to the provisions hereof. Consultant agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with any schedules specified herein. In the performance of this Agreement, time is of the essence. Time extensions for delays beyond the Consultant's control, other than delays caused by the City, shall be requested in writing to the City's Contract Administrator prior to the expiration of the specified completion date. 4. Assignment and Subcontracting. A substantial inducement to City for entering into this Agreement is the professional reputation and competence of Consultant. Neither this Agreement nor any interest herein may be assigned or subcontracted by Consultant without the prior written approval of City. It is expressly understood and agreed by both parties that Consultant is an independent contractor and not an employee of the City. 5. Insurance. Consultant, at its own cost and expense, shall carry, maintain for the duration, of the Agreement, and provide proof thereof, acceptable to the City, the insurance coverages specified in Exhibit B, "City Insurance Requirements," attached hereto and incorporated herein by reference. Consultant shall demonstrate proof of required insurance coverage prior to the commencement of services required under this Agreement, by delivery of Certificates of Insurance to City. 6. Indemnification. Consultant shall indemnify, defend, and hold City, its directors, officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of, pertaining or relating to the negligence, recklessness or willful misconduct of Consultant, its employees, subcontractors, or agents, or on account of the performance or character of the Services, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, employees, agents, or volunteers. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code. Notwithstanding the foregoing, for any design professional services, the duty to defend and indemnify City shall be limited to that allowed pursuant to California Civil Code section 2782.8. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. 7. Termination and Abandonment. This Agreement may be cancelled at any time by City for its convenience upon written notice to Consultant. In the event of such termination, Consultant shall be entitled to pro -rated compensation for authorized Services performed prior to the effective date of termination provided however that City may condition payment of such compensation upon Consultant's delivery to City of any or all materials described herein. In the event the Consultant ceases performing services under this Agreement or otherwise abandons the project prior to completing all of the Services described in this Agreement, Consultant shall, without delay, deliver to City all materials and records prepared or obtained in the performance of this Agreement. Consultant shall be paid for the reasonable value of the authorized Services performed up to the time of Consultant's cessation or abandonment, less a deduction for any damages or additional expenses which City incurs as a result of such cessation or abandonment. 8. Ownership of Materials. All documents, materials, and records of a finished nature, including but not limited to final plans, specifications, video or audio tapes, photographs, computer data, software, reports, maps, electronic files and films, and any final revisions, prepared or obtained in the performance of this Agreement, shall be delivered to and become the property of City. All documents and materials of a preliminary nature, including but not limited to notes, sketches, preliminary plans, computations and other data, and any other material referenced in this Section, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to City at no additional charge and without restriction or limitation on their use. Upon City's request, Consultant shall execute appropriate documents to assign to the City the copyright or trademark to work created pursuant to this Agreement. Consultant shall return all City property in Consultant's control or possession immediately upon termination. 9. Compliance with Laws. In the performance of this Agreement, Consultant shall abide by and conform to any and all applicable laws of the United States and the State of California, and all ordinances, regulations, and policies of the City. Consultant warrants that all work done under this Agreement will be in compliance with all applicable safety rules, laws, statutes, and practices, including but not limited to Cal/OSHA regulations. If a license or registration of any kind is required of Consultant, its employees, agents, or subcontractors by law, Consultant warrants that such license has been obtained, is valid and in good standing, and Consultant shall keep it in effect at all times during the term of this Agreement, and that any applicable bond shall be posted in accordance with all applicable laws and regulations. 10. Conflict of Interest. Consultant warrants and covenants that Consultant presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code § 81000 et seq.) respecting this Agreement. 11. Whole Agreement and Amendments. This Agreement constitutes the entire understanding and Agreement of the parties and integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or any previous written or oral Agreements between the parties with respect to all or any part of the subject matter hereof. The parties intend not to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein. This Agreement may be amended only by a written document, executed by both Consultant and the City Manager, and approved as to form by the City Attorney. Such document shall expressly state that it is intended by the parties to amend certain terms and conditions of this Agreement. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. Multiple copies of this Agreement may be executed but the parties agree that the Agreement on file in the office of the City Clerk is the version of the Agreement that shall take precedence should any differences exist among counterparts of the document. This Agreement and all matters relating to it shall be governed by the laws of the State of California. 12. Capacity of Parties. Each signatory and party hereto warrants and represents to the other party that it has all legal authority and capacity and direction from its principal to enter into this Agreement and that all necessary actions have been taken so as to enable it to enter into this Agreement. 13. Severability. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give effect to the intentions of the parties. 14. Notice. Any notice required or desired to be given under this Agreement shall be in writing and shall be personally served or, in lieu of personal service, may be given by (i) depositing such notice in the United States mail, registered or certified, return receipt requested, postage prepaid, addressed to a party at its address set forth in Exhibit A; (ii) transmitting such notice by means of Federal Express or similar overnight commercial courier ("Courier"), postage paid and addressed to the other at its street address set forth below; (iii) transmitting the same by facsimile, in which case notice shall be deemed delivered upon confirmation of receipt by the sending facsimile machine's acknowledgment of such with date and time printout; or (iv) by personal delivery. Any notice given by Courier shall be deemed given on the date shown on the receipt for acceptance or rejection of the notice. Either party may, by written notice, change the address to which notices addressed to it shall thereafter be sent. 15. Miscellaneous. Except to the extent that it provides a part of the definition of the term used herein, the captions used in this Agreement are for convenience only and shall not be considered in the construction of interpretation of any provision hereof, nor taken as a correct or complete segregation of the several units of materials and labor. Capitalized terms refer to the definition provide with its first usage in the Agreement. When the context of this Agreement requires, the neuter gender includes the masculine, the feminine, a partnership or corporation, trust or joint venture, and the singular includes the plural. The terms "shall", "will", "must" and "agree" are mandatory. The term "may" is permissive. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. When a party is required to do something by this Agreement, it shall do so at its sole cost and expense without right to reimbursement from the other party unless specific provision is made otherwise. Where any party is obligated not to perform any act, such party is also obligated to restrain any others within its control from performing such act, including its agents, invitees, contractors, subcontractors and employees. IN WITNESS WHEREOF, Consultant and City execute this Agreement. CITY OF BURLINGAME ICF Jones & Stokes, Inc. 501 Primrose Road 201 Mission Street, Suite 1500 Burlingame, CA 94010 By: Lisa Goldman City Manager Date: San Francisco, CA 94105 I= Date: Trina Prince Contracts Administrator Attest: Meaghan Hassel -Shearer City Clerk Approved as to form: Kathleen Kane City Attorney Attachments: Exhibit A Scope of Work Exhibit B City Insurance Provisions Federal Employer ID Number: License Number: Expiration Date: 1CF December 17, 2019 Catherine Keylon Senior Planner 501 Primrose Road, Burlingame, CA 94010 Subject: Proposal to Prepare Environmental Documentation for the 1766 El Camino Real Project Dear Ms. Keylon, We are pleased to submit this proposal for an Initial Study/ Mitigated Negative Declaration (IS/MND). ICF Jones & Stokes, Inc. (ICF) formed our team to help the City successfully and efficiently prepare an environmental document in compliance with the California Environmental Quality Act (CEQA). We offer a team of highly skilled environmental professionals who will produce legally defensible and comprehensive CEQA documentation, allowing the project to be environmentally cleared and developed as expeditiously as possible. The 1766 El Camino Real Project (Project) site totals 1.7 acres and is currently occupied by a two- story mixed -use building that includes the Peninsula Museum of Art. The Project entails the demolition of these features and the construction of a new seven -story mixed -use building with retail space (7,588 square feet [sfj), office space (148,057 sf), and residential units (60 units). The project would include below market rate units. A total of 385 parking spaces would be provided in two below -grade levels. As demonstrated in our proposal, ICF has formed a team of expert internal staff to successfully and efficiently provide environmental review services for the City. This submittal includes our scope of work, cost estimate, and tentative schedule for the 1766 El Camino Real Project IS/MND. ICF proposes to invoice costs monthly, on a time -and -materials basis. This proposal is valid for a period of 90 days, at which time ICF reserves the right to revise the contents or extend the validity date, if needed. We are excited to work with you on this important project and believe we are the best fit for your needs. If selected, ICF looks forward to negotiating mutually acceptable terms. ICF has reviewed and is willing to accept the terms and conditions of the City's standard agreement including evidence of insurance. To discuss further how ICF can assist you on this project, please feel free to contact Leo Mena, our proposed Project Manager, at 415.677.7170 or leo.mena@icf.com. We look forward to hearing from you. Sincerely, Jodi Young Manager, Contracts Attachment A — PreVision Design Scope Attachment B — Hexagon Scope Attachment C — Budget Attachment D — Schedule 201 Mission Street, Suite 1500, San Francisco, CA 94105 USA +1.415.677.7100 +1.415.677.7177 fax icf.com Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame, CA 1. INTRODUCTION ICF is a recognized leader in CEQA compliance, having prepared thousands of environmental impact studies and related documents since the founding of the former Jones & Stokes in 1970. By the time it was acquired by ICF in 2008, Jones & Stokes was one of the most well-known and well -respected firms providing CEQA compliance 1CFservices. Today, ICF has more than 300 employees in Northern California across three offices in San Francisco, San Jose, and Sacramento. ICF provides our clients with high quality, objective environmental planning services emphasizing compliance with an increasingly complex array of environmental laws and regulations. We have decades of experience helping local clients implement the requirements of CEQA, including extensive local experience preparing environmental documentation and technical analyses for high -profile projects. Our recent local experience includes preparation of the 1499 Bayshore Project IS/MND for the City of Burlingame, with whom we collaborated closely to produce a complete environmental analysis. Other projects we have successfully worked on with the City of Burlingame include the Adrian Court Project Class 32 Infill Exemption, Burlingame Point Project EIR and EIR Addendum, and The Village at Burlingame Project (Class 32 Infill Exemption). We are also currently preparing CEQA documentation for the 128 Lorton Avenue Project (Class 32 Infill Exemption) and the 220 Park Road Project (EIR). Our long-standing relationships with the City of Burlingame and other major cities in the region have enabled us to gain efficiencies in our approach, while gaining an understanding of the intricacies of doing environmental review work in the Bay Area. With our deep bench of talented technical staff and our efficient management approach, ICF knows how to streamline the environmental review process to accommodate aggressive and challenging schedules that comply with regulatory requirements and effectively meet client needs. 2. ICF TEAM AND PROJECT EXPERIENCE ICF is proposing a team of dedicated professionals who are familiar with the City of Burlingame, who are knowledgeable about local issues, and who have the capacity to provide timely and exceptional environmental services for the 1766 El Camino Real Project (Project). We have deliberately put forth the same management team that has recently worked on or is currently working on four different projects with the City of Burlingame. Each proposed specialist has a key area of expertise to contribute and will work closely with the Project team on all aspects of the Project to keep the process cohesive. In addition, ICF will contract Hexagon to conduct the transportation analysis and Prevision Design for the visual simulations for the Project. Hexagon has extensive experience working with the City of Burlingame, including the projects that ICF has managed and the Burlingame General Plan EIR. Page #*ICF Land Use Kirsten Chapman C, d e Aesthetics Kirsten Chapman c-d e Adam Phillips (PreVision Design) Transportation Hexagon Transportation a, b �. e Aileen Cole i b Darrin Trageser Laura Yoon Note: Superscript (a A.Ie indicates staf Burlingame: a Adrian Court x b 128 Lorton Avenue Project 1499 Bayshore Project d The Village at Burlingame Project e 220 Park Road Proiect Erin Efner, Project Director a, b, c, d, e Leo Mena, Project Manager a, b, c Aileen Cole, Deputy Project Manager a, b Noise Cory Matsui a b Dave Buehler Cultural (Archaeology] Lily Arias C Tait Elder Cultural (Historic) Jon Rusch a. b, Gretchen Boyce Biological Resources Matt Ricketts Geology and Soils Diana Roberts b, have worked or are working on one or Hydrology and Water Quality Katrina Sukola Hazards and Hazardous Materials Diana Roberts b,c Population and Housing Kirsten Chapman C, d Public Services/Utilities/Recreation Aileen Cole a b John Mathias a. b. c, d of the following projects of Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame CA 1499 Bayshore Project (January 2018-September 2019), Burlingame, CA ICF prepared an IS/MND for this project, which entails demolishing the two existing two-story office buildings and surface parking in order to construct a 154-foot tall, 12-story hotel building and a detached 28-foot tall restaurant on the site. The project required design review and a conditional use permit. The Project was approved on the September 23, 2019 Planning Commission Meeting. Adrian Court Project (May 2019-September 2019), Burlingame, CA A Class 32 Infill Exemption was prepared for this project that entailed the demolition of two commercial buildings, surface parking, and landscaping on two parcels. The project involved merging the two parcels to create a 2.83-acre development with mixed -use residential, commercial/office, park space, and parking. Due to the Adrian Court Project's proximity to the proposed project, the information regarding air quality, noise, transportation, hazardous materials, and hydrology from this document will be used, as applicable. The Project was approved on the September 23, 2019 Planning Commission Meeting. 128 Lorton Avenue Project (June 2019-Current), Burlingame, CA A Class 32 Infill Exemption is currently being prepared for this project within the Burlingame Downtown Specific Plan. The project entailed demolition of two buildings and the development of a new, 5-story building with at -grade parking and residential condominiums. Technical staff conducting the air quality, noise, and transportation analysis and project management staff for the 128 Lorton Avenue Project will be the same for this proposed Project. The Village at Burlingame Project (January 2018- December 2018), Burlingame, CA A Class 32 Infill Exemption was prepared for this project that included the development of two existing surface parking lot sites, within the Burlingame Downtown Specific Plan, into a 137,460-gross-square-foot residential building with parking and park space, and a five -story public parking garage, respectively. elf Paso -+01CF 3 Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame, CA In addition to the projects above, our team has extensive experience working on CEQA documents for jurisdictions in the Peninsula/Silicon Valley/South Bay. This is not an exhaustive list of projects completed by ICF in the Peninsula; additional project information is available upon request. ► Burlingame Point Project EIR and Addendum —City of Burlingame ► Mixed Use Projects at 1300 and 500 El Camino Real Infill EIRs—City of Menlo Park ► Multiple Facebook Campus Expansion EIRs and Addenda —City of Menlo Park ► Various CEQA Streamlining Infill Projects —City of Oakland ► 15888 Hesperian Blvd. Affordable Housing IS/MND—Mercy Housing California ► Various Community Plan Exemptions —City of San Francisco ► The Nueva School 2012 Master Plan Update IS/MND—Town of Hillsborough ► City Place Santa Clara EIR—Related, Santa Clara ► Democracy Way Santa Clara EIR—Kylli/Genzon, Santa Clara ► SF Giants Mission Seawall Lot 337 Pier 48 EIR—Seawall Lot 337 Associates LLC ► The Hub Plan and Multiple Projects in the Market Octavia Area Program/Project EIR—City and County of San Francisco Planning Department 3. PROJECT UNDERSTANDING AND APPROACH The 1766 El Camino Real Project (Project) site totals 1.7 acres and is currently occupied by a two-story mixed -use building that includes the Peninsula Museum of Art. The Project site is located less than 0.5 mile from the Millbrae Transit Station. The Project entails the demolition of the existing features and the construction of a new seven -story mixed -use building with retail space (7,588 square feet [sfj), office space (148,057 sf), residential uses (60 units), and a public plaza. The project would include below market rate units. A total of 385 parking spaces would be provided in two below -grade levels. The Project would include a zoning code amendment to reduce the parking ratio for office uses and a conditional use permit for mechanical parking stackers. ICF has reviewed the information provided by the Project applicant. Based on our preliminary review and discussions, we understand that an IS/MND will provide the required level of environmental review under CEQA. This submittal includes a scope of work, cost estimate, and tentative schedule for ICF to prepare an IS/MND. Prevision Design will partner with ICF to prepare visual simulations and Hexagon Transportation Consultants will also partner with ICF to complete the Transportation Impact Analysis. Please note that if it becomes evident that the Project would have the potential to result in significant and unavoidable impacts on the environment, an EIR will be required. If this is the case, ICF will submit an amended scope of work and budget for an EIR. Overall, ICF's approach is to rely, where appropriate, on the conclusions made in the Envision Burlingame General Plan EIR. Where site -specific analysis is required, this scope of work includes additional analysis to consider site specific impacts from the Project. NI/ Page 7ICF 4 Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame, CA Furthermore, on September 27, 2013, Governor Brown signed Senate Bill 743, effective January 1, 2014. Among other provisions, Senate Bill 743 amended CEQA by adding Public Resources Code section 21099, which states that aesthetic and vehicular parking impacts from residential, mixed -use residential, or employment -center infill projects in transit priority areas are not considered significant impacts on the environment under CEQA. Accordingly, a project that meets the following criteria would not result in significant environmental impacts related to aesthetics or vehicular parking: a) The project is on an infill site, b) The project is in a transit priority area, or c) The project is a residential, mixed -use residential, or an employment -center use. The Project meets these criteria and, therefore, will not result in significant environmental impacts related to aesthetics or vehicular parking. ICF proposes to include a discussion of SB 743 in the IS/MND, the project's consistency with SB 743, and how impacts associated with aesthetics and vehicular parking would be addressed in this IS/MND. Please note that ICF has extensive experience using SB 743 on our projects within the City of San Francisco, the latest being the EIR for The Hub Plan. 4. SCOPE OF WORK This scope of work (SOW) assumes that an IS/MND will be prepared for the Project in accordance with the CEQA Guidelines, as outlined below. Task 1: Kick -Off Meeting/Data Collection This task includes initiating the CEQA process/kick-off meeting; preparing a comprehensive data needs list; conducting a site visit; reviewing site plans and preliminary studies; and refining the scope of work and schedule. At the kick-off meeting with City staff and the applicant, the following will be discussed: procedures for contacting the applicant team, City staff, and public agencies; data needs required to complete the IS/MND; the proposed scope of work; and schedule. Deliverables: One draft and one final SOW; refined schedule; kick-off meeting agenda; data needs request; and summary of kick-off meeting. Task 2: Project Description A clear and accurate Project Description is essential to the IS/MND analysis. ICF will prepare a Project Description based on discussions with the applicant team, site visit, data needs responses, and review of the project application, plan sets, and supplemental reports. The Project Description will include the following: ► Project Overview and Background ► Project Site Location ► Project Components • Site plan /► Page ,eICF 5 Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame, CA ■ Site access, circulation, and parking ■ Project design, architectural themes, massing, building design, potential sustainable design features, and materials ■ Amenities such as landscaping, lighting, signage, courtyards, and gathering spaces ■ Utilities ■ Recycling and Waste ► Construction ► Project Approvals This scope of work assumes the preparation of up to eight figures for the Project Description. ICF will prepare or obtain all graphics, charts, maps, and photographs for the IS/MND but may request input from the applicant to help make such exhibits. In addition, PreVision Design will prepare visual simulations for the Project (see Attachment A for PreVision Design's scope of work). These visual simulations will be included in the Project Description, unless it is later determined that an aesthetics analysis will be required. This scope assumes that comments from multiple reviewers will be consolidated with any conflicting comments resolved, and that comments do not result in substantial revisions. The second draft of the Project Description will be included in the Administrative Draft IS/MND (Task 3, below). Deliverables: One electronic copy of the draft Project Description in both MS Word and PDF formats. Task 3: Preparation of Administrative Draft IS/MND ICF would prepare an Administrative Draft IS/MND in accordance with CEQA Guidelines 15063. The IS/MND will include background information, setting, and an analysis using Appendix G of the CEQA Guidelines (Environmental Checklist Form). Topics with No Impacts Based on our preliminary review, the following environmental topics would result in no impacts. ► Aesthetics. Because this Project qualifies for SB 743, aesthetic impacts would not be considered significant impacts on the environment. This will be summarized in the IS/MND. ► Agricultural and Forestry Resources. ICF will describe existing conditions at the project site, identify the existing General Plan designation, and indicate lack of agricultural and forestry uses in the area, per the General Plan EIR (Table 6-1). ► Mineral Resources. ICF will describe existing conditions at the project site and identify the mineral resources zone classification for soils at the site. It is anticipated that the site does not contain significant mineral resources, per the General Plan El (Page 9-1). ► Wildfire. ICF will describe existing conditions at the project site. The Project site is not located near any Very High Fire Hazard Severity Zones and is not within a High Fire Hazard Severity Zone in the State Responsibility Area (SRA) and is therefore not subject to detailed -- Page **ICF 6 Proposal to Prepare an ISA ND for the 1766 El Camino Real Project in Burlingame, CA CEQA review of potential wildfire hazards. It is expected that the Project would not increase the potential for wildfire hazards in the vicinity, especially considering the urban setting. Air Quality and Greenhouse Gas Emissions ICF will prepare the air quality and GHG sections of the IS/MND. The setting sections will briefly describe the pollutants of concern generated by the project, summarize meteorological and climatological data for the project area, identify the general locations of existing sensitive receptors, and discuss applicable air quality and climate change goals, policies, and plans. We will use the BAAQMD's most recent CEQA Guidelines to evaluate project impacts. We will describe the air quality thresholds used to identify significant impacts based on the BAAQMD's Guidelines and guidance provided by BAAQMD staff, as well as the methodology used to estimate construction and operational emissions. To the extent appropriate and feasible, ICF will rely on information from the General Plan EIR and the 2019 Climate Action Plan. Nonetheless, site -specific analysis must be conducted due to the presence of nearby sensitive receptors. The IS/MND will address the following topics: ► Construction Impacts. Project construction activities would involve the use of off -road construction equipment and on -road vehicles, which would generate emissions of ROG, NOX CO, $02, PM10, PM2.5, and GHGs. In addition, off -road construction equipment traveling over unpaved surfaces and performing earthmoving activities such as site clearing or grading would generate fugitive dust emissions, while architectural coating and paving activities would generate evaporative ROG emissions. Construction emissions will be quantified using the CalEEMod emissions model or a similar methodology and data collected from the project applicant. The analysis of construction impacts will also address construction -related mitigation measures recommended by the Bay Area Air Quality Management District's (BAAQMD), including adherence to BAAQMD rules and regulations. Estimated criteria pollutant emissions will be compared to the BAAQMD's construction emission thresholds to determine project significance for construction activities. If emissions are found to be significant, mitigation measures will be developed and quantified to the extent feasible to address identified impacts. Estimated GHG emissions will also be discussed, as well as compliance with BAAQMD's recommended GHG emission reduction measures. ► Operational Impacts. BAAQMD has screening tables that identify certain land use types that are not expected to result in air quality or GHG impacts from long-term operation. The project square footage and size for each proposed land use — 148,057 sf office, 7,588 sf retail, and 60 dwelling units — are substantially less than the screening levels for the corresponding land use type screening criteria for operational criteria pollutants (e.g., general office, strip mall, and apartment [mid -rise]). Accordingly, ICF will qualitatively discuss criteria pollutant impacts using the BAAQMD screening criteria. However, ICF is proposing to quantitatively evaluate operational GHG emissions, because the BAAQMD's screening criteria for operational GHG emissions are based on a 2020 target, and the project will be completed and operational during the post-2020 period. ICF will use the traffic data (e.g., vehicle miles traveled) from the transportation analysis and the CaIEEMod or EMFAC models to estimate motor vehicle emissions of GHGs. Operational area sources (i.e., landscaping), stationary sources (i.e., generators), energy consumption (i.e., electricity, \[/ Page ICF 7 Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame, CA natural gas), water consumption, and waste and wastewater generation will be quantified using CaIEEMod. The analysis will also account for any changes in carbon sequestration from the removal and/or planting of urban trees. If there are existing uses on the project site, the operational analysis will also account for those uses and determine the net impacts of the project. ► Localized carbon monoxide hot spots. ICF will review traffic data from the transportation analysis for affected intersections (i.e., Level of Service (LOS]) and the BAAQMD's CO screening criteria to determine the need for localized CO modeling and evaluate CO impacts. If a hotspot analysis is determined to be necessary, ICF will use peak hour traffic volumes from the traffic consultant, the CALINE4 dispersion model, and the latest version of EMFAC to estimate CO concentrations at up to three (3) locations. CO impacts will be assessed comparing estimated CO concentrations to the ambient air quality standards. ► Toxic Air Contaminants. Because there are sensitive receptors located near the Project site, specifically the Mills Peninsula Hospital, a nursing home, and residences, ICF will prepare a quantitative Health Risk Assessment (HRA) to evaluate the impacts of construction and operation of the Project. This scope assumes that one or more emergency diesel -powered generators will operate as part of the Project. To analyze cumulative health risk impacts, ICF will also quantify health risks from background sources of toxic air contaminants (i.e. non -project related sources) within 1,000 feet of the Hospital facility and any other nearby sensitive receptors that we identify using data provided by BAAQMD. ICF assumes that cumulative health risks at sensitive receptors are less than BAAQMD's cumulative health risk thresholds. If BAAQMD ambient air quality data show elevated values for cancer risk, hazard index, or PM2.5 concentration in the project area, then it may be difficult to demonstrate that the project's cumulative contribution would be less than significant. In this situation, an Environmental Impact Report may need to be prepared at an additional cost. ► Odors. ICF will qualitatively evaluate the potential for odor impacts during construction and long-term operation of the project. ► Greenhouse Gases. For the discussion of greenhouse regulations and impacts in the IS/MND, we will discuss that the City's 2019 Climate Action Plan (CAP) is considered to be a qualified reduction strategy for CEQA purposes. As discussed above, we will quantify the project's construction and operational GHG emissions using CaIEEMod or similar methodology to fully disclose GHG emissions. The City's CAP includes 2020 and 2030 GHG reduction targets and identifies GHG reduction measures to sufficiently meet those goals. This scope of work assumes that the project applicant will implement all applicable and feasible greenhouse gas emission reduction measures from the CAP, in order to satisfy the CAP tiering requirements. BAAQMD's current CEQA Guidelines include operational GHG thresholds for land use development and stationary source projects. These thresholds are derived from the state's 2020 GHG reduction goal, and therefore may not be appropriate to evaluate project -level emissions generated after 2020. At this time, ICF anticipates that GHG impacts will be primarily evaluated by documenting the project's consistency with the City's CAP. However, BAAQMD is currently working on an update to their CEQA Guidelines, which is expected to Page ICF 8 Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame, CA include GHG thresholds for project -level GHG emissions relative to the state's post-2020 GHG reduction targets. Because the regulatory environment for GHG emissions is frequently evolving, additional significance thresholds published by BAAQMD may also be used to evaluate long-term GHG impacts for the project, depending on the available guidance at the time of analysis preparation. If the project is not able to tier from the City's CAP, and, in the absence of post-2020 thresholds from BAAQMD, mitigating GHG emissions from projects that generate a substantial net number of daily trips or VMT to a less than significant level may not be feasible. As such, if the project increases net trips or VMT substantially, there may be significant impacts and an Environmental Impact Report may be required for an additional cost. For all air quality and greenhouse gases impact categories discussed above, where significant impacts are identified, we will identify mitigation measures (including those recommended and required by the BAAQMD designed to reduce the significance of Project -related air impacts). This scope assumes that all impacts will be minimized to a less -than -significant level. If any impacts cannot be defensibly mitigated to less -than -significant, then an Environmental Impact Report may be required at an additional cost. Biological Resources The Genera Plan EIR shows that the Project site is not located within an existing vegetation community (see Figure 8-1). The General Plan EIR identifies that implementation of the General Plan would result in a less -than -significant impact on biological resources, after implementation of existing regulation and goals and policies from the General Plan. It is expected that this Project would have a similar impact. ICF will conduct the following tasks: ► Identify the General Plan policies that would minimize impacts to biological resources and that would apply to the Project. ► Conduct background research to determine the biological resources that could be affected by the Project such as special -status species or protected trees. This research will include review of the City's protected tree ordinance, the use of the California Department of Fish and Wildlife's Natural Diversity Database (CNDDB), the U.S. Fish and Wildlife Service's Special -Status Species Online Database, and the California Native Plant Society's online inventory. ► Evaluate the Project's effects on the identified biological resources and recommend mitigation as warranted. Based on prior experience in the region and the urban nature of the site, it is anticipated that the prominent issues for the Project will be limited to nesting migratory birds, roosting bats, and protected trees, per the City of Burlingame's Heritage Tree Ordinance. This scope of work assumes that no standalone biological resources reports will be prepared. Cultural Resources/Tribal Resources The project site contains one building, 1766 El Camino Real, which was constructed in 1959 based on San Mateo County Assessor's Office data. Because the building is more than 45 years old, it has reached the age threshold at which built environment resources have the potential to qualify as CEQA historical resources. In order to determine whether the building is a historical resource under CEQA, ICF will prepare State of California, Department of Parks and Page 9 #*ICF Proposal to Prepare an ISA ND for the 1766 El Camino Real Project in Burlingame, CA Recreation (DPR) 523 Form A and B forms for the property in order to document the property's eligibility for listing in the National Register of Historic Places (NRHP) and California Register of Historical Resources (CRHR). The forms will include a detailed description of the property, construction history, sketch map, list of character defining features, historic context, and an evaluation of the property for listing under NRHP/CRHR criteria. Archival research and a historic resources survey will inform the documentation of current conditions of the property and the significance evaluation in the DPR forms. To prepare the Cultural/Tribal Resources section of the IS/MND, ICF will conduct the following tasks: ► Review ICF's corporate library of existing cultural resources documentation from the project vicinity, including previous EIR documents and the Existing Conditions Report for the General Plan EIR (Page 6-95). ► Conduct records search of the Northwest Information Center (NWIC) to identify any previously recorded cultural resources and cultural resource investigations within half a mile of the project site. ► ICF will conduct AB 52 consultation on behalf of the City, which includes conducting the following tasks: initiate consultation with the Native American Heritage Commission (NAHC) and request that the NAHC review their sacred lands file and to provide a list of Native American individuals who may have knowledge of cultural resources within the project vicinity. The IS/MND will summarize any responses related to this effort. ► Due to the extensive ground disturbance anticipated for a two -level below ground parking impacts to archaeological resources are possible. Readily available background information will be reviewed to confirm whether there is a potential for adverse impacts to occur. ► This scope of work assumes no historic resources (either built resources or archaeological resources) will be identified as a result of the records search and DPR evaluations. If historic resources are identified, an amendment may be required. Energy ICF will prepare a section on Energy in the IS/MND based on an evaluation of how the Project will affect energy resources, generation, and transmission, and will assess any potential impacts associated with wasteful, inefficient, or unnecessary energy consumption during Project construction or operation. The analysis will be based on energy use outputs from the CaIEEMod emissions model. In addition, ICF will evaluate the Project's consistency with state and local energy efficiency goals. Geology/Soils The General Plan EIR identifies that implementation of the General Plan would result in a less - than -significant impact on geology/soils, after implementation of existing regulation and goals and policies from the General Plan. One of these policies (CS-7.3) requires the preparation of a geotechnical report. A Geotechnical Report dated July 18, 2008 has been prepared for this site and BAGG Engineers has been identified to update the report for this Project. ICF will prepare the Geology and Soils section of the IS/MND using the geotechnical report provided by the \1/ Page -0KF 10 Proposal to Prepare an IS/MND for the 1766 0 Camino Real Project in Burlingame CA applicant. ICF will rely on the information included in the General Plan EIR to characterize the existing setting. ICF will conduct the following tasks: ► Describe existing federal, state, and local laws and regulations related to geology, soils, and seismicity. ► Describe Project grading, excavation, and foundation systems designed to support the proposed structures. ► Describe the recommendations made in the Geotechnical Report, which would be implemented to reduce any impacts. ► Mitigation measures will be developed, as needed, to reduce or eliminate any significant impacts to a less -than -significant level, if feasible. Typical mitigation measures for Geology/Soils includes complying with the recommendations made in the Geotechnical Report. Hazards and Hazardous Materials ICF will prepare the Hazards and Hazardous Materials section of the IS/MND and will conduct the following tasks: ► A Phase I Environmental Site Assessment (ESA) dated April 1997 has been prepared for the Project Site. Because the Phase I ESA was prepared 22 years ago, ICF assumes that the Applicant will provide an updated Phase I ESA. ICF will summarize the activities and findings of the Phase I ESA and describe the regulatory framework for hazardous materials use and storage. ► ICF will evaluate available information regarding other public health and safety hazards required to be analyzed under CEQA, such as potential interference with emergency response and evacuation plans. ► The General Plan EIR identifies that implementation of the General Plan would result in a less than significant impact on hazards and hazardous materials, after implementation of existing regulation and goals and policies from the General Plan. ICF will describe the applicable federal, state, and local regulations and how these regulations apply to the project and reduce the potential for hazards impacts. HydrologyMater Quality The Existing Conditions Report for the General Plan EIR includes information about the existing setting related to surface waters, groundwater, and water quality (Page 6-131). This Report would be used to describe the existing setting for the Project. ICF will prepare the Hydrology/Water Quality section of the IS/MND and will conduct the following tasks: ► The General Plan EIR identifies that implementation of the General Plan would result in a less -than -significant impact on hydrology/water quality after implementation of existing regulation and goals and policies from the General Plan. ICF will describe the existing regulatory environment, including, but not limited to, the Construction General Permit, Municipal Regional Permit for stormwater discharges (including how the project relates to C.3 requirements), the City Code, and the California Building Code. These regulations require specific measures for reducing potential impacts on hydrology and water quality. -%ii Page IEF 11 Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame, CA ► If available, review the preliminary drainage analysis and the grading and drainage plan prepared for the Project. ► Assess potential Project hydrology, water quality, and groundwater impacts in light of existing regulations and policies that would serve to minimize potential impacts, including the potential increase in new impervious area. This scope of work assumes the applicant will provide all necessary hydrology/hydraulic analysis of potential site flooding and adequate storm drain capacity. Pertinent regulatory requirements will be explicitly identified so that the nexus between regulations and minimized impacts is apparent. ► Identify mitigation measures, where feasible, to minimize potentially significant or significant project impacts. ► This scope of work does not include hydrological or hydraulic modelling. Land Use Land use and planning generally considers the compatibility of a project with neighboring areas, change to, or displacement of existing uses, compliance with zoning regulations, and consistency of a project with relevant local land use policies that have been adopted with the intent to mitigate or avoid an environmental effect. With respect to land use conflicts or compatibility issues, the magnitude of these impacts depends on how a project affects the existing development pattern, development intensity, traffic circulation, noise, and visual setting in the immediately surrounding area, which are generally discussed in the respective sections. Because this project is overall consistent with the general plan and zoning (except for parking, which is not considered an environmental impact per SB 743), this Project would overall be consistent with planned land uses. ICF will summarize how the Project is consistent with the General Plan. ICF will prepare the Land Use section of the IS/MND and will conduct the following tasks: ► Describe existing land uses, intensities, and patterns at the project site and in the vicinity and the compatibility of the proposed land use and zoning with current onsite and offsite development. ► Describe the Project's potential to divide an established community due to the proposed increase in building heights. ► Evaluate any potential conflicts between the proposed and current land uses that would result in environmental impacts. These conflicts could include a use that would create a nuisance for adjacent properties or result in incompatibility with surrounding land uses, such as differences in the physical scale of development, noise levels, and traffic levels. Noise ICF will prepare the Noise section of the IS/MND to assess the noise and vibration impacts associated with the development of the Project. The primary noise sources in the project vicinity are roadway traffic on El Camino Real, trains on the BART tracks and Caltrain tracks, and aircraft at San Francisco International Airport. Noise -sensitive land uses near the project site will be identified and discussed in the IS/MND. ICF will prepare the noise analysis to assess the noise and vibration impacts associated with the development of the Project, which will involve the following tasks: t1/ Page 71eF 12 Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame, CA ► Construction. The General Plan EIR requires that development projects located near noise - sensitive land uses assess potential construction noise levels and minimize substantial adverse impacts by implementing feasible construction noise control measures that reduce construction noise levels at sensitive receptor locations (Mitigation Measure 15-1). ICF will obtain detailed construction assumptions from the Project applicant for use in the analysis. ICF noise specialists will conduct a quantitative construction noise and vibration assessment. ICF will evaluate the exposure of existing noise -sensitive land uses to noise and vibration associated with the construction activities. The vibration assessment will also assess potential damage to vulnerable structures in the area. ► Operations. ICF will evaluate exposure of existing noise sensitive land uses to operational noise from the project site, such as generators, loading docks, and HVAC equipment. ICF will also quantify the increases in traffic volumes and/or traffic noise on roadways in the project vicinity and evaluate the impacts on existing sensitive receptors. This scope assumes that traffic volumes on up to 10 roadway segments will be evaluated. ICF recommends looking at the changes in vehicle volumes on the specific roadways that the project would affect, because the General Plan EIR noise section analyzes traffic noise from generalized growth in the City based on existing travel patterns. Because noise is a highly localized effect, ICF recommends not relying upon the traffic noise analysis in the General Plan EIR and evaluating the specific roadways that would be affected by the project. City of Burlingame noise standards and other noise standards as applicable will be summarized. In the setting section, existing sources of noise in the project area will be identified along with existing noise -sensitive land uses in the project area. Existing noise conditions in the project area will be summarized based on the information provided in the General Plan EIR. In the impact section CEQA significance thresholds will be established based on applicable City noise standards. Demolition and construction noise will be evaluated using construction noise modeling methods recommended by the U.S. Department of Transportation and construction equipment data to be provided by the applicant. Operational noise will be quantified using equipment information to be provided by the applicant, or data from typical equipment if specific information is not available. Where significant noise impacts are identified, mitigation to reduce impacts to a less -than -significant level (where feasible) will be identified. Noise mitigation will be described at as appropriate for environmental review and not at a design level of detail. Population/Housing The General Plan EIR identifies that implementation of the General Plan EIR would result in a less -than -significant impact on population and housing, after implementation of existing regulation and goals and policies from the General Plan. ICF will review the pertinent General Plan policies and will demonstrate how the Project would be consistent with the General Plan. This analysis will rely on the Project's consistency with the General Plan, to demonstrate that the growth associated with the project is planned. Public Services and Recreation As described above, the IS/MND will demonstrate that the Project is consistent with the General Plan and will, therefore, show that the growth associated with the Project has been fully considered and evaluated in the General Plan EIR. The General Plan EIR identifies that y# Page ICF 13 Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame, CA implementation of the General Plan EIR would result in a less -than -significant impact on public services and recreation after implementation of existing regulation and goals and policies from the General Plan. ICF will review the pertinent General Plan policies and will summarize how these policies would ensure that the impact associated with the planned growth of the Project would result in less -than -significant impacts on Public Services and Recreation. The Project is not expected to trigger the need for new public facilities whose construction could result in physical environmental effects. Transportation Hexagon Traffic Consultants will prepare a Traffic Impact Analysis (TIA) for the Project. Please see Attachment B for Hexagon's Scope of Work. All technical data will be appended to the IS/MND. ICF will prepare the Transportation section of the IS/MND by incorporating the relevant setting information and summarizing the impact analysis from the TIA. Utilities/Service Systems ICF will examine the Project's effect on water supply, wastewater treatment, and solid waste disposal. ICF will describe the existing conditions (capacity and current consumption levels) and the potential impacts at the project site. ICF will work with the City/Applicant to identify the utility demand from the Project and will evaluate the net change in the demand for water, wastewater, solid waste, and energy, relative to existing and planned capacity for the utilities. Deliverables: Two (2) hard copies and one electronic copy (in both MS Word and PDF formats) of the Administrative Draft IS/MND document. Task 4: Screencheck Draft IS/MND The purpose of this task is to prepare the Screencheck IS/MND for applicant and City review. ICF will prepare a Screencheck IS/MND to respond to the City's and applicants' comments on the Administrative Draft IS/MND. This scope assumes that comments from multiple reviewers will be consolidated with any conflicting comments resolved, and that comments do not result in substantial revisions or additional analyses. Deliverables: One electronic copy (in both MS Word and PDF format) of the Screencheck Draft IS/MND. Task 5: Draft IS/MND The purpose of this task is to prepare and submit the Draft IS/MND to the City for distribution to the public. ICF will revise the Screencheck Draft IS/MND to incorporate modifications identified by the City and the applicant. The revised documents will be circulated among the public agencies and the general public as well as specific individuals, organizations, and agencies expressing an interest in receiving the document. During this task, ICF will also compile the appendices that will be distributed with the Draft IS/MND and produce a version of the full documents that can be uploaded onto the City's website. This scope of work assumes that ICF will prepare and submit all State Clearinghouse items (including the Notice of Completion) as well as perform any required coordination with the State Clearinghouse. This scope of work also assumes that the City will distribute the IS/MND to all other recipients, file the Notice of Intent (NOI) with the County Clerk, and handle any additional noticing such as newspaper noticing and posting at the site. \I/ Page *71 F 14 Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame, CA Deliverables: Twenty-five (25) hard copies of the Draft IS/MND. Additional hard copies may be provided at an additional cost. One electronic copy of the Screencheck Draft IS/MND document in both MS Word and PDF formats. Task 6: Prepare Responses to Comments and Administrative Final IS/MND The purpose of this task is to prepare responses to the comments received on the Draft IS/MND (if necessary) and incorporate these responses into an Administrative Final IS/MND. The Administrative Final IS/MND will include: ► Comments received on the Draft IS/MND, including a list of all commenters and the full comment letters and public meeting transcripts with individual comments marked and numbered; ► Responses to all comments; and ► Revisions to the Draft IS/MND in errata format as necessary in response to comments. If the Draft IS/MND revisions are particularly lengthy, then a "full" revision could be prepared, but this is not assumed in the current budget. All substantive comments for each written and oral comment will be reviewed, bracketed, and coded for a response. This scope of work assumes ICF will prepare responses for up to 20 substantive discrete, non -repeating comments for the Draft IS/MND. Frequently raised comments of a substantive nature may be responded to in a Master Response, which allows for a comprehensive response to be presented upfront for all interested commenters. ICF will identify and recommend possible Master Reponses for City consideration during the initial meeting to discuss strategies for preparing responses. Following the strategy session, ICF will prepare Master Responses (as appropriate) and individual responses to the bracketed and coded comments. Individual responses to each comment letter will be placed immediately after the comment letter. As necessary, responses may indicate text revisions, in addition to clarifications and explanations. All text changes stemming from the responses to the comments, as well as those suggested by City staff, will be compiled into an errata included as part of the Final IS/MND. Following City's review of the Administrative Final IS/MND, ICF will address all comments received and prepare a Screencheck Final IS/MND and Screencheck Final EIRs for City review to ensure that all comments on the Draft were adequately addressed. Deliverables: Five (5) hard copies of the Administrative and Screencheck Final IS/MND. One electronic copy of the Administrative and Screencheck Final IS/MND document in MS Word and in PDF formats. Task 7: Prepare Final IS/MND Based on comments received from City staff, the Screencheck Final IS/MND will be revised and appropriate revisions to the IS/MND will be noted. The Final IS/MND will consist of the Draft IS/MND and the Responses to Comments document. Revisions to the Draft IS/MND will be presented as a separate chapter in the Final IS/MND. The revised Responses to Comments document will be submitted to the City for discussion by the Planning Commission and subsequent certification by the City Council. \I/ Page 1& 15 Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame, CA Deliverables: Ten (10) hard copies of the Final IS/MND. One electronic copy of the Final IS/MND document in MS Word and in PDF formats. Task 8: Adoption Hearings and MMRP The purpose of this task is to attend meetings to adopt the IS/MND. Team members will attend and participate in up to three meetings to adopt the IS/MND, including a meeting with City Council. If requested by City staff, ICF will present the conclusions of the IS/MND and a summary of the comments and responses. As part of this task, ICF will also prepare a draft and final MMRP, as required by Section 15097 of the State CEQA Guidelines. The MMRP will be in a tabular format and include: ► The mitigation measures to be implemented ► The entity responsible for implementing a particular measure ► The entity responsible for verifying that a particular measure has been completed ► A monitoring milestone(s) or action(s) to mark implementation/completion of the mitigation ICF will also compile all the references that are cited as sources in the IS/MND. Deliverables: One electronic copy of the Draft MMRP in MS Word and PDF formats; five (5) hard copies of the Final MMRP; one electronic copy of the Final MMRP in MS Word and PDF formats; one CD copy of the References cited in the IS/MND. ICF will also complete the Notice of Determination (NOD). The City will post the NOD with the County Clerk and ICF will file with the State Clearinghouse. Task 9. Project Management and Meetings The purpose of this task is to effectively manage the above tasks and maintain communication with the Applicant and City staff. ICF project management will be responsible for coordination activities, will maintain QA/QC requirements for document preparation, and will monitor schedule and performance for MND tasks. Project management subtasks also include maintaining internal communications among ICF staff and subconsultant and with City staff and other team members through emails and frequent phone contact, as well as the preparation of all correspondence. The Project Manager will coordinate internal staff, project guidance, and analysis criteria. This task also includes attending meetings to accomplish the above tasks. Team members will attend and participate in meetings on an as -needed basis. This scope of work assumes two face-to-face meetings with the applicant and/or City Staff and monthly phone conference calls for this Project. Additional meeting attendance can be provided at additional cost. In terms of progress reporting, ICF will prepare a brief progress report every month for the Project documenting the key accomplishments on the CEQA process, schedule progress, and identification of any key issues that have arisen that may affect the document, budget, or schedule. ICF proposes to invoice the City monthly on a time -and -materials basis. \i/ Page *#ICF 16 Proposal to Prepare an IS/MND for the 1766 El Camino Real Project in Burlingame CA 5. COST ESTIMATE The cost estimate for the services described above is included as Attachment C to this proposal. ICF will invoice monthly, on a time and materials basis. Invoices are due net thirty (30) days from receipt. 6. SCHEDULE Our preliminary project schedule is included as Attachment D. Page �ICF 17 ATTACHMENT A - PREVISION DESIGN SCOPE ICF 201 Mission Street San Francisco, CA 94105 December 11, 2019 PROPOSAL FOR VISUAL SIMULATIONS: 1766 EL CAMINO REAL, BURLINGAME, CA Dear Leo, Prevision Design is pleased to present this proposal to perform visual simulations in accordance with California Environmental Quality Act (CEQA) standards for the proposed 1766 El Camino Real Project (Project). The Project entails the demolition of an existing two-story mixed -use building and the construction of a new 7-story mixed -use building with 7,588 square feet (sf) of retail space, 148,057 sf of office space, and 60 residential units. A total of 385 parking spaces would be provided in two levels of the building (below -grade). No specific direction has been given with respect to the location and number of sims required, however based on experience on other similar projects, a total of six viewpoints are assumed. Fees for additional viewpoints, if required are listed in Section B. A. PROPOSED SCOPE OF WORK Scope Refinement & Confirmation PreVision Design will coordinate as appropriate with ICF, the Applicant, and/or the City of Burlingame to determine the appropriate location and number of viewpoints. Site Photography PreVision Design will perform a site visit to take photographs from an array of angles and locations representing the desired viewpoints as identified by the scoping refinement and confirmation process. 3D Modeling The client will provide PreVision Design with usable 3D CAD design model (or sufficiently detailed CAD drawings information) as well as exterior finish information (colors, materials, etc.) if not already present in the model. Additionally, Prevision requests a CAD site survey and/or a site plan with referenced grade elevations shall be provided in order to accurately locate the building. 1806 Belles Street, Suite 6B I San Francisco, CA 94129 1 415 498 0141 Page 1 of 6 1 111 all R ' With this information, Prevision Design shall modify and augment the building model as required with the specified colors and materials and place the project model in an accurate site context. Photo Compositing Using the selected viewpoint photos, we will align the 3D model view to match the perspective and scale of each selected viewpoint photo. Visual Simulations Using photoreal rendering techniques, we will generate draft photo simulations of the project in each of the viewpoint's context for review and comment. Upon approval of these draft views, final views will be generated which will include fine tuning, and photoshop work to clean up foreground and background details and add additional site context as necessary. B. PROJECT FEE TABLE Scope Item Fee Scoping Refinement & Confirmation (T&M allowance, 3-hrs) $500 Site Photography (T&M allowance, 3-hrs) $750 3D Modeling / Material Mapping (see model credit below) $3000 Photo Alignment/Compositing ($250/view, 6 assumed) $1500 Draft Visual Simulations ($500/view, 6 assumed) $3000 Final Visual Simulations ($500/view, 6 assumed) $3000 Expense Allowance (Mileage, etc.) $50 TOTAL PROPOSED FEE $11,800 Fee Modifications Fu#3D Model Provided (credit) $7500 credit Additional site visits T&M Additional Simulations/Credit for fewer simulations) 51000per viewpoint Fee Qualifications: Listed fees are for professional services and named deliverables only, are based on the scope of work as understood at this proposal was prepared and are subject to change due to changes in the scope of work. Work performed at client's behest beyond the above -outlined scope of work, including attendance at meetings and/or public hearings shall be subject to additional fees, billed hourly as Extra Services at the rates per the attached Schedule of Charges. 1806 Belles Street, Suite 6B I San Francisco, CA 94129 1 415 498 0141 Page 2 of 6 Prevision Design will require the following from the ICF, the Applicant and/or the City in order to perform our work: 1. Review and Selection/Approval of selected vis Sims viewpoints. 2. Review and Selection/Approval of final site photographs 3. 3D CAD Project model from Applicant + exterior finish information 4. CAD Survey/site plan D. PROJECT SCHEDULE From the date of a signed contract and issuance of a notice to proceed, and presuming all data requests are fulfilled and viewpoints selected in a timely manner, below would be out conceptual project schedule: Activity Est, Schedule Duration (work days) Scoping Refinement & Confirmation (including estimated review time) 4 days Site Photography & approval of final photos (including est review time) 3 day 3D Modeling / Material Mapping 4 days Photo Align ment/Compositing 2 days Draft Visual Simulations (including est review time) 6 days Final Visual Simulations (including est review time) 4 days Total Schedule Duration 4-5 weeks E. PAYMENT TERMS Progress billing shall occur monthly on the 1 st of each month with amount due reflecting percentage completion. Invoices shall be sent electronically via email (unless paper copies are requested) and are considered due upon receipt and shall be deemed delinquent after 30 days. F. LIMITATIONS OF LIABILITY 1. The proposed visual simulations are presented as reasonable and economical approximations of the aesthetic effects of proposed project based on data provided by the client, available building records, and site observations and are representative of the generally accepted standards for such work. Prevision Design is indemnified and held harmless from any actions arising from their accuracy, and any errors on the part of Prevision Design will be corrected as a matter of course. 2. Prevision Design has the right rely on the accuracy and completeness of any client supplied materials. 1806 Belles Street, Suite 6B I San Francisco, CA 94129 1 415 498 0141 Page 3 of 6 3. Nothing in this Agreement, and nothing in Adam Phillips's nor Prevision Design's written or verbal statements should be construed as a promise or guarantee of any specific findings or conclusions of this analysis, and any such comments are expressions of opinion only. You understand, acknowledge, and agree that due to the subjective nature of environmental review under CEQA, Prevision Design cannot guarantee, and has not represented nor guaranteed, that the findings of these analyses will result in approval or disapproval of the project as proposed on such grounds. Prevision Design cannot control and as such shall not be liable for any damages resulting from the actions or determinations of any governmental agencies. 4. To the maximum extent permitted by law, the Client agrees to limit Prevision Design's liability for the Client's damages to Prevision Design's total fee. This limitation shall apply regardless of the cause of action or legal theory pled or asserted. 5. Each party agrees to indemnify and hold harmless the other party and its employees, members, land -lord, successors, and assigns, from any claims, liabilities, losses, damages, and expenses asserted against the other party arising out of the performance of any of its duties or obligations under this Agreement, however this indemnification shall not extend to cover acts of willful misconduct and/or gross negligence. The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to another person or entity. G. WORK PRODUCT Most work product generated by Prevision Design shall be considered the property of the client and shall be provided electronically at any time upon request, with the following exception: 1.1. Prevision Design frequently uses 3D modelling data which owned and licensed a 3'd party and has secured the rights to use this data the purpose of creating 3D urban models for shadow calculation but does not have the right to provide 3D models containing this data to any other party, including clients. H. OTHER PROVISIONS & DISCLOSURES 1. This Contract shall be governed by the law of the place where the Project is located. 2. Neither party to this Contract shall assign the contract as a whole without written consent of the other. 3. Nothing contained in this Contract shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Client or Prevision Design. 4. Contract maybe terminated by either party by providing written notice. Upon termination, prorated fees for any work performed since the last invoice shall be paid to Prevision Design. 1806 Belles Street, Suite 6B I San Francisco, CA 94129 1 415 498 0141 Page 4 of 6 5. Prevision Design maintains the following insurance coverage (per occurrence/aggregate limits): • Commercial General Liability (1 M/2M) • Professional Liability Errors & Omissions (1 M/1 M) • Workers Compensation (1 M/1 M) • Umbrella Coverage (2M) • Business Auto (1 M/1 M) 6. Disclosure: Prevision Design is a DBA for Adam Phillips Architectural Corporation. For the purposes of this contract no distinction shall be drawn between these entities. I. ACCEPTANCE If this proposal is acceptable, please sign below and return to Prevision Design in order to execute this contract and proceed. This unsigned proposal shall expire 30 days from its submission. Adam Phillip rincipal Client Authorization: Signature of Client or Authorized Agent Printed Name: Title: December 11, 2019 Date Date 1806 Belles Street, Suite 6B I San Francisco, CA 94129 1 415 498 0141 Page 5 of 6 PREVISION DESIGN BILLING RATES & PAYMENT POLICIES Effective January 1 st, 2019 HOURLY BILLING RATES Adam Phillips, Principal $250 / hr Jeff Hantman, Associate $125 / hr REIMBURSABLE CHARGES The following charges are in addition to personnel fees: Auto Mileage IRS Standard Mileage Rates Printing and reproduction (per sheet) Black & White Prints/Copies (Letter) $0.25 Black & White Prints/Copies (Ledger/Super B) $1.00 Presentation Color (letter size) $4.00 Large Format prints/plots (outsourced) Cost + 10% Unless otherwise specified by contract, charges for all outside consultant and other reimbursable expenses are computed on the basis of cost plus 10%. PAYMENT METHOD Invoices shall be prepared and sent via email (unless hard copy is requested) on a monthly basis. Billing shall reflect hours spent and/or project progress, shall be due upon receipt. Failure of the client to make payments within 30 days may be taken as a directive to cease work until payment are received. Past due payments shall additionally be subject to interest at the prevailing rate. CHANGES IN BILLING RATES AND POLICIES The rates shown on the schedule of charges are reviewed yearly and are then reissued if modified. Unless specified by contract, charges to all projects (including those continuing from the previous schedule) will be based on the latest schedule of charges. 1806 Belles Street, Suite 6B I San Francisco, CA 94129 1 415 498 0141 Page 6 of 6 ATTACHMENT B - HEXAGON SCOPE ►..� MAHN TRANSPORTATION (ONSUITANTS, INC. December 9, 2019 Mr. Leo Mena ICF 201 Mission Street San Francisco, CA 94105 Re: Proposal to Prepare a Traffic Impact Analysis (TIA) Report for the Proposed Mixed - Use Development Located at 1766 E/ Camino Real in Burlingame, CA. Dear Mr. Mena: Hexagon Transportation Consultants, Inc. is pleased to submit this proposal to prepare a Traffic Impact Analysis (TIA) for the proposed mixed -use development located at 1766 El Camino Real in Burlingame, CA. The project proposes to construct 60 residential units, 7,588 square feet of retail space, and 148,057 square feet of office space. There would be a total of 385 below ground parking spaces separated into two levels, with remaining spaces located at grade. Of the 385 proposed parking spaces, 118 spaces would be provided as mechanical stackers. The project site is currently occupied by a two-story mixed -use building and a surface parking lot. This scope of services was developed by Hexagon staff based on our knowledge of City of Burlingame and San Mateo City/County Association of Governments (C/CAG) transportation study requirements, as well as our past experience with preparing various traffic studies for projects within the City of Burlingame. Our proposed scope of work must be reviewed and approved by Burlingame staff prior to our commencement of the study. The Scope of Services provided below is therefore subject to change. We will inform you if the City requests additional work elements not included in our proposal that would affect the project schedule or budget. Scope of Services The purpose of this TIA is to satisfy the requirements of the City of Burlingame and C/CAG and to determine the traffic impacts of the proposed mixed -use development on key intersections in the vicinity of the site. The traffic analysis will include an analysis of weekday AM and PM peak -hour traffic conditions at nearby intersections within the surrounding roadway network. The 14 intersections that we propose to study are identified below. Study Intersections: 1. El Camino Real & Millbrae Avenue (CMP) 2. Rollins Road & Millbrae Avenue 3. US 101 Southbound Ramps & Millbrae Avenue 4. US 101 Northbound Ramps & Millbrae Avenue 5. El Camino Real & Murchison Drive 6. California Drive & Murchison Drive (unsignalized) 7. El Camino Real & Trousdale Drive 8. California Drive & Trousdale Drive (unsignalized) 9. El Camino Real & Broadway 4 North Second Street, Suite 400 • San Jose, California 95113 - phone 408.971.6100 - fax 408.971.6102 • www.hextrans.com Mr. Leo Mena December 9, 2019 " Page 2 of 5 10. California Drive & Broadway 11. Rollins Road & Broadway 12. US 101 Southbound Ramps & Broadway 13. US 101 Northbound Ramps & Old Bayshore Highway 14. Old Bayshore Highway & Broadway The tasks to be included in the traffic analysis are: 1. Site Reconnaissance and Observation of Existing Conditions. The physical characteristics of the site and the surrounding roadway network will be reviewed to identify existing roadway cross -sections, intersection lane configurations, traffic control devices, and surrounding land uses. Observations of existing traffic conditions will be made to identify any operational deficiencies and to confirm the accuracy of the calculated levels of service. 2. Data Collection. New manual peak -hour turning movement counts will be conducted during the typical weekday peak commute hours (7-9 AM and 4-6 PM) on a typical weekday at nine study intersections. Intersection counts at the El Camino Real and Millbrae Avenue intersection will be obtained from the most recent C/CAG Congestion Management Program Monitoring Report. Peak -hour turning movement volumes at the remaining four study intersections will be obtained from other recent traffic analyses conducted for nearby developments. Trip generation counts will be conducted at the existing building on site to determine the existing trip generation of the project site. 3. Evaluation of Existing Conditions. Existing traffic conditions will be evaluated based on existing traffic volumes at the study intersections. The existing traffic conditions at the key study intersections will be evaluated using the Synchro software, which employs the 2010 Highway Capacity Manual (HCM) methodology for intersection analyses and is the designated City of Burlingame and C/CAG level of service methodology. 4. Project Trip Generation, Distribution, and Assignment. Estimates of trips to be added to the surrounding roadway network by the proposed mixed -use development will be based on the trip generation rates recommended by the Institute of Traffic Engineers' Trip Generation Manual, 101 Edition. Trip reductions due to the mixed -use nature of the project as well as the project proximity to the Millbrae Caltrain/BART station will be estimated and calculated with City staff approval. Traffic generated by the existing buildings on the site will be subtracted. The directional distribution of site -generated traffic will be forecasted based on the projected areas to be served by the mixed -use development as well as existing travel patterns, relative locations of complementary land uses, and information obtained from previous traffic studies conducted for developments in the study area, as available. The site -generated traffic will be assigned to the roadway network based on the trip generation and distribution pattern discussed above. Pr Mr. Leo Mena December 9, 2019 Page 3 of 5 5. Evaluation of Existing Plus Project Conditions. Project -generated traffic will be added to the existing traffic volumes. Intersection levels of service under existing plus project conditions will be evaluated using the Synchro software. Intersection level of service calculations will be conducted to estimate existing plus project traffic conditions during the AM and PM peak hours after the completion of the proposed mixed -use development. Intersection impacts associated with the development of the proposed mixed -use development will be evaluated relative to existing conditions. 6. Evaluation of Background Conditions. Background traffic volumes represent the existing volumes plus the projected volumes from approved developments that have not yet been constructed and occupied. Approved project trips and/or approved project information will be obtained from the City of Burlingame and the City of Millbrae. In addition, roadway improvements associated with approved developments will be assumed as directed by City staff. Intersection levels of service under background conditions will be evaluated using the City methodology. 7. Evaluation of Background Plus Project Conditions. Project -generated traffic will be added to the background condition traffic volumes. Intersection levels of service under background plus project conditions will be evaluated using the Synchro software. Intersection impacts associated with the proposed mixed -use development will be evaluated relative to background conditions. 8. Evaluation of Cumulative Conditions. Traffic volumes under cumulative no project conditions will be obtained from the 2040 General Plan forecasts. Intersections not included in the General Plan traffic analysis will be estimated based on the closest nearby intersection. Intersection levels of service under cumulative conditions with and without the project will be evaluated using the Synchro software. Cumulative intersection impacts associated with the proposed project will be evaluated relative to cumulative no project conditions. 9. Site Access, On -Site Circulation and Parking. A review of the project site plan will be performed to determine the overall adequacy of site access and on -site circulation in accordance with generally accepted traffic engineering standards. This will include a quantitative analysis of the anticipated traffic volumes at the site's driveways, as well as a qualitative analysis of the proposed site circulation and parking layout. The site plan review will consider driveway location and dimensions, sight distance, truck access, pedestrian access and circulation, and vehicle queuing. Parking supply will be evaluated relative to the City of Burlingame parking requirements and recent parking research conducted by Hexagon. 10. Signal Warrant Analysis. The need for future signalization at the unsignalized study intersections will be evaluated on the basis of the warrants in the California Manual on Uniform Traffic Control Devices (CA MUTCD). The warrants will be evaluated using volumes for all study scenarios. Mr. Leo Mena December 9, 2019 Page 4 of 5 11. Evaluation of Vehicle Queuing. For selected locations where the project would add a significant number of left -turning vehicles (e.g., more than 10 trips per left -turn lane), the adequacy of existing and/or planned storage at turn pockets will be assessed by means of comparison with expected maximum vehicle queues. Vehicle queues will be estimated using a Poisson probability distribution. 12. Bicycle, Pedestrian, and Transit Facilities. A qualitative analysis of the project's effect on transit services in the area and on bicycle and pedestrian circulation in the study area will be included in the traffic report. The traffic study will identify any deficiencies due to the project and will recommend improvements if necessary. 13. Vehicle Miles Traveled (VMT) Analysis. Hexagon will report the average VMT per capita for the project's zone and compare it to the Countywide and Bay Area averages. The data will come from the Metropolitan Transportation Commission (MTC) website. Since Burlingame has not adopted VMT methodology or thresholds, the comparison will be for information purposes only. 14. Description of Impacts and Recommendations. Based on the results of the intersection level of service analysis, impacts of the site -generated traffic will be identified and described. Recommendations will be formulated that identify the locations and types of improvements or modifications necessary to mitigate significant near -term or long-range project impacts, if any. Improvements could include street widenings, lane additions, changes in lane usage, or modifications to existing traffic signals. 15. C/CAG CMP Compliance and Checklist and TDM Plan. Per C/CAG CMP technical guidelines, all new developments projected to add at least 100 net peak hour trips to the CMP roadway network are required to implement Travel Demand Management (TDM) measures in accordance with the C/CAG CMP checklist that would reduce project impacts. The project is estimated to generate more than 100 peak hour trips on CMP facilities. Therefore, Hexagon will fill out the C/CAG checklist in accordance with CMP guidelines and prepare a TDM Plan. 16. Reports and Meetings. Our findings and recommendations will be summarized in a draft TIA report. Hexagon Transportation Consultants will respond to editorial comments on the draft report and prepare a final report. This proposal includes staff attendance at one public meeting in connection with this project. Additional Services Any work not specifically referenced in the above Scope of Work —for example analyzing a modified project description or project alternative, analyzing different phases of development, conducting additional counts of any kind, analyzing additional intersections, drawing conceptual plans for mitigation measures, or attending any additional meetings — shall be considered additional services. Additional services will require additional budget and additional time. Mr. Leo Mena December 9, 2019 Page 5 of 5 Time of Performance Barring any unforeseen delays, a draft traffic report will be submitted approximately six weeks after: (1) authorization to proceed, (2) City approval of our proposed scope of work, and (3) receipt of all new count data. Please note that this schedule is subject to the responsiveness of City staff to our requests for information. The final traffic report will be delivered one week after receipt of all review comments. Cost of Services The total fee for the Scope of Services rendered under this agreement will be based on staff time plus expenses not to exceed $37,500, including $2,900 for data collection. We look forward to working with you on this project and appreciate your consideration of Hexagon Transportation Consultants for this assignment. If you have any questions, please do not hesitate to call. Sincerely, HEXAGON TRANSPORTATION CONSULTANTS, INC. - 'u- Gary K. Black President Hexagon 2020 Billing Rates Professional Classification Rate per Hour President $285 Principal $245 Senior Associate II $230 Senior Associate 1 $215 Associate II $195 Associate 1 $175 Planner/Engineer II $155 Planner/Engineer 1 $125 Admin/Graphics $110 Senior CAD Tech $95 Technician $75 Direct expenses are billed at actual costs, with the exception of mileage, which is reimbursed at the current rate per mile set by the IRS. Billing rates shown are effective January 1, 2020 and subject to change January 1, 2021. ATTACHMENT C - BUDGET 1766 El Camino Real Project monk SMN du SU subconhacbrs Emplo Name Elner ena Cok Roberts Sukda mcM1 Trageser Y.. Mazw euebkr rias Eller Chap.- flicketn G... Ma hM1 Pub Spec lBD Prevhkn "in leo Aiken Di- Yatnm I—- Damk Mura Cory David GrercM1en y lames Rirsten M th Teresa I- Heaa Ban Onlgn Project Mk a Wry Projut Project Dkectw K M e anager M Naaards/Geo l,d,. NiMwr. Ak quality p6 quality None None Nntorc .� a grcM1eo LD, pes Bw Grapkcz Eduoi pm.om v,.vdsmu labor Claasilication Pmj Dir Asmc Consult llr Assoc U_I _I, As It Sr Cansultl Assoc ConsultI Sr Consult ll Sr .-Il P,.j Ur sr Consult 111 Assw llonsuh Mng Consult Sr Consult ll Sr Consult ll Aswc Consu111 st Consul1 P p TUN ICom Sub[51,5m SubtoMl Su-. Sub Mark..: 5% Labor Total U Task 1. Nirl-0If Meedn Data colkcdon 2.0 GO 2.0 $D $D 50 $1,558 Task 1. 0.o peso don 2.0 4.0 8.0 3.0 .0 $33$ $0 5p $1,649 asN 3. pdmin pah WMND 3.o 30.0 10.0 80 460 9¢0 8.0 )5.0 0.0 $.0 16.0 3.0 16.0 8.0 6.0 --,414 $43c215 6.0 4.0 �lslb $3),500 $11,800 $99,300 $2,9so -$$1,131 Task 4. ScreencM1ed Orak lS/MND 3.0 5.o 5.0 1G0 2.0 2.0 5.0 4.0 2.0 2.0 $5,.1 4.0 $0 $D $5,93] asF 5. Drah IS/MND $.0 12.0 $3a393 _.....-...so so $0 $2,393 ask 6. flespometo Comments 2.0 2.0 1G0 16.0 $4,Sg4 50 $0 SD $9,584 Task ]. Ekal K/MNO 1.0 3.0 4A $1,O18 1.0 1.0 $A6 $0 $0 ask B. Atlo tkn Nearingr and MMRP 3A 1.0 g.0 $2301 so $D .... so _$1,2M ....... $2301 Task 9. Protect Ma Bement antl Meedngs 6.0 ]0.0 14.0 $Ssl3] so ... -so ,. $0 $5137 so so so so oUl Mors 533.0 210 ]LO 110.0 32.0 &0 I60 90.0 B.0 80.0 4.0 5.0 1G.0 2.0 2oo - 10.0 31.0 13.0 5.0 Blllin ea tea $265.04 $130.2J $123 233.fi0 $112.00 $11J.J9 $]O7`M $IBS.SB $120.99 $2J1.15 $215.Ja $109.39 $]6].61 $165.63 $151.16 $12G1g $]1J.28 $109.03 Subtotal $5 Sfi5.89 9379.18 $13538.45 $1603.15 $096A0 $5,BJa.40 $9634.61 $3,N1.16 $9,639.1) $3088.60 $1,OJ8.90 $1,)50.30 $335.11 $3,312.30 $1,511.5) $136).94 568080.8E $1,524.GM1 $545.95 $ OA.09 $3),500.00 $11,800.Oo $49300.00 $2465.00 $121915.91 Malewktion, Pe 12of3# $136.88 $19 6 $384.31 $33.6) $18.82 $223.45 '0 $102.33 $31.10 $202.4E 522.86 $12.66 $3 $].04 $69.56 $31.]4 529.15 $1,929.J0 532.02 $11.45 $43A7 omleuaktion Pedod 3of 3% $33.90 57.3E M2.45 $9.]6 5.46 $3 $58.67 A. $SB.7lI $663 $6.5] 10.66 2.04 $20.1) $921 $8.45 $414.61 $9.29 3.31 12.61 5437.1E - Subtotal inclutlin euak0on $5 J16.6> $9,633.16 $13,905.20 $1,646.58 $920.2] $603).64 $9895.61 $1,511.28 $990D.29 $],118.09 $1,1W.13 $1,J9).)2 $394.30 53,402.03 51,552.5E $1,425.59 $69,925.13 $1,565.94 5-21 1 $2126 $3)500.00 $11,eo0.00 $49300.00 $2,965.00 $123,816.30 DCMrD'uecc 523.02 hproductims ssoo 523.01 Posbge antl Delivery sloo 523.OSTravel, puto,inch. Mikageat curtent lRS rate j.58/mik) $)g 523.0)SurveyzaM Reponz $450 Marty-u on Direct Fx n : 5% Se $56.30 Direct ea nesubbGl $1,162.30 Ml $124998.60 ATTACHMENT D - SCHEDULE 1766 El Camino Real Project IS/MND Schedule ID Task Name Duration Start Finish 2020 Half 1, 2020 J I F I M A M J Half 2, 2020 J A 0 1766 El Camino Real Project IS/MND 162 days? Project Initiation/Project Description 18 days Kick -Off, Scoping, and Team Meeting 1 day Prepare Project Description/Data Needs 10 days City/Applicant Reviews PD and Addresses Data Needs 20 days IS/MND 99 days? Final Receipt of Data Needs 1 day? TIA 54 days Technical Analysis (AQ and Noise) 20 days Visual Simulations 26 days ICF Prepares Admin Draft IS/MND 59 days City/Applicant Reviews Admin Draft IS/MND 5 days ICF Prepares Public Review Draft IS/MND 5 days City/Applicant Reviews Public Draft IS/MND 5 days ICF Finalizes Draft IS/MND 5 days Review Period 30 edays Final IS/MND 32 days ICF Prepares Admin Draft Responses to Comments 5 days City/Applicant Reviews Draft Responses to Comment!5 days ICF Prepares Final IS/MND 5 days ICF Prepares Draft MMRP 5 days City/Applicant Reviews Draft MMRP 3 days ICF Prepares Final MMRP 2 days Public Meetings 7 days Mon 1/13/20 Mon 1/13/20 Mon 1/13/20 Tue 1/14/20 Tue 1/28/20 Tue 2/25/20 Tue 2/25/20 Tue 2/25/20 Tue 2/25/20 Tue 2/25/20 Tue 2/25/20 Mon 5/18/20 Mon 5/25/20 Mon 6/1/20 Mon 6/8/20 Fri 6/12/20 Mon 7/13/20 Mon 7/13/20 Mon 7/20/20 Mon 7/27/20 Mon 8/3/20 Mon 8/10/20 Thu 8/13/20 Mon 8/17/20 Tue 8/25/20 Wed 2/5/20 Mon 1/13/20 Mon 1/27/20 Mon 2/24/20 Sun 7/12/20 Tue 2/25/20 Fri 5/8/20 Mon 3/23/20 Tue 3/31/20 Fri 5/15/20 Fri 5/22/20 Fri 5/29/20 Fri 6/5/20 Fri 6/12/20 Sun 7/12/20 Tue 8/25/20 Fri 7/17/20 Fri 7/24/20 Fri 7/31/20 Fri 8/7/20 Wed 8/12/20 Fri 8/14/20 Tue 8/25/20 G;==� 1 i j i i, T T, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ]22 Fri 12/13/19 11:20 AM Page 1 BURL STAFF REPORT AGENDA NO: 8e 1111 w�'V MEETING DATE: February3, 2020 To: Honorable Mayor and City Council Date: February 3, 2020 From: Meaghan Hassel -Shearer, City Clerk — (650) 558-7203 Subject: Adoption of a Resolution Authorizing the City Manager to Execute an Amendment to the Agreement with ECS Imaging, Inc. for a Three Year Extension RECOMMENDATION Staff recommends that the City Council adopt the attached resolution authorizing the City Manager to execute an amendment to the agreement with ECS Imaging, Inc. ("ECS") to extend the term of the agreement for three years. BACKGROUND At the January 16, 2018 City Council meeting, the City Council adopted a resolution authorizing the City Manager to enter into a service agreement with ECS for an electronic content management system ("ECMS") and scanning services. Prior to the purchase of an ECMS, the City's records were kept only in paper form, which resulted in the following issues arising: 1. Misplacement of original versions of records 2. Incomplete project files, as each department was keeping its portion 3. Time consuming process to answer public records requests by sifting through boxes of documents To help resolve these issues, the City Council approved the agreement with ECS to purchase Laserfiche software as the City's ECMS. Laserfiche allows staff to connect documents between departments, quickly generate a history of a project, and create a public -facing search tool for the community. In the original agreement, the City purchased 30 full user licenses. These licenses allowed 30 staff members to have access to Laserfiche. With a license, staff can search for documents, upload documents, and organize their department's records. As more documents became available on the City's ECMS, more staff asked for licenses. Accordingly, on January 23, 2019, staff purchased an additional 35 full user licenses using existing funds in the ECMS CIP fund. 1 Amended Agreement with ECS February 3, 2020 On November 18, 2019, the City Council approved an amendment to the original agreement with ECS to incorporate the 35 full user licenses into the original agreement and purchase an additional 25 licenses, bringing the City's total number of licenses to 90. Additionally, the City purchased Laserfiche's form platform from ECS, which will allow the City to easily track public requests, authorize payments, and then store information in accordance with the City's retention schedule. DISCUSSION Currently, staff has focused on uploading and organizing Council and Commission records, building records, CIP project files, contracts, and tree permits onto Laserfiche. The next steps for the City are to: • Continue moving the City's vital records onto Laserfiche; • Set up a public portal for the public to access records; and • Utilize the forms platform to further assist the public The City's original agreement with ECS was for two years and expires on February 1, 2020. The proposed amendment would extend the term of the original agreement for three years to February 1, 2023. This proposed amendment will allow staff to continue working on increasing transparency and connecting the history of projects and policies across departments. FISCAL IMPACT The annual maintenance and licensing costs are estimated to be $31,000 each year, for a total cost of $93,000. Additionally, the Building Division utilizes ECS to scan documents and input them into Laserfiche, with an estimated annual cost of $20,000. The Building Division utilizes enterprise funds to pay for the cost of scanning. However, as other departments begin to utilize ECS for scanning, the Building Division's estimate provides a good marker for the cost. Staff recommends that the City Council authorize the City Manager to execute the amended agreement with ECS. Exhibits: • Resolution • Second Amendment • Original Agreement • First Amendment 2 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND AMENDMENT TO THE AGREEMENT WITH ECS IMAGING, INC. TO EXTEND THE TERM OF THE AGREEMENT FOR THREE YEARS WHEREAS, in 2018, the City Council approved an agreement with ECS Imaging, Inc. for an electronic content management system ("ECMS") named Laserfiche and scanning services; and WHEREAS, the agreement included 30 full user licenses, which allowed for 30 staff members to have access to Laserfiche; and WHEREAS, as a result of putting more of the City's documents on Laserfiche, staff utilized existing ECMS CIP funds to purchase an additional 35 full user licenses on January 23, 2019; and WHEREAS, on November 18, 2019, the City Council approved an amendment to the agreement to purchase an additional 25 full user licenses, incorporate the previously purchased 35 full user licenses into the agreement, and upgrade the form license to professional and public; and WHEREAS, staff has determined that there is a need to extend the term of the agreement for an additional three years; and WHEREAS, the annual maintenance and licensing cost is $31,000, for a total cost of $93,000. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS FOLLOWS: 1. The City Manager is authorized to execute the attached amendment to the agreement with ECS Imaging, Inc. for a three year extension. Emily Beach, Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 3rd day of February, 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk AMENDMENT NO.2 TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF BURLINGAME AND ECS IMAGING. INC THIS AMENDMENT ("Amendment'), made in duplicate and entered into effective day of February, 2020, amending the agreement dated January 1, 2018 ("Agreement') and the agreement dated November 21, 2019, by and between the CITY OF BURLINGAME ("CITY") and ECS IMAGING, INC. ("ECS"). CITY AND ECS are hereinafter collectively referred to as the "Parties." RECITALS WHEREAS, on January 1, 2018, the City entered into the Agreement with ECS to implement an electronic content management system and assist in the scanning of records, which is attached hereto: and WHEREAS, in the Agreement the City purchased 30 full user licenses for the laserfiche software and on January 23, 2019, the City purchased an additional 35 full user licenses; and WHEREAS, on November 21, 2019, the City amended its agreement with ECS to purchase an additional 25 full user licenses, for a total of 90 licenses, and purchase the upgraded forms system to allow for payment and public usage; WHEREAS, the original term of the agreement will end February 1, 2020, and it has been determined that the term should be extended for an additional 3 years with associated yearly costs; and NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Agreement will be amended to extend the agreement to February 1, 2023 for 90 licenses with the upgraded forms system. The costs associated with this amendment are attached. 2. In all other respects, the Agreement dated January 1, 2018, shall remain in full force and effect to the extent that it is not in conflict with this Amendment. IN WITNESS WHEREOF, Consultant and City execute this Agreement. CITY OF BURLINGAME 501 Primrose Road Burlingame, CA 94010 By: Lisa Goldman City Manager ECS Name_ Address By:_ Name Title Date: Attest: Meaghan Hassel -Shearer City Clerk Approved as to form: Kathleen Kane City Attorney Date: Federal Employer ID Number: License Number: Expiration Date:_ AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF BURLINGAME AND ECS IMAGING, INC. THIS AGREEMENT is by and between ECS IMAGING, INC. (`ECS") and the City of Burlingame, a public body of the State of California ("City"). ECS and City agree: 1. Services. City wishes to obtain the services of ECS to implement an electronic content management system and assist in the scanning of records. ECS shall provide the Services set forth in Exhibit A, attached hereto and incorporated herein. 2. Support and License. Incorporated into this agreement and attached as Exhibit C and D are the ECS Priority Support Agreement and Laserfiche End User License Agreement, respectively. 3. Compensation. Notwithstanding the expenditure by ECS of time and materials in excess of said Maximum compensation amount, ECS agrees to perform all of the Scope of Services herein required of ECS for $300,000, including all materials and other reimbursable amounts ("Maximum Compensation"). ECS shall submit invoices when Payment Milestones are completed as defined in the Scope of Work. Additional invoices will be submitted on a quarterly basis for scanning and subscription fees. All bills submitted by ECS shall contain sufficient information to determine whether the amount deemed due and payable is accurate. Bills shall include a brief description of services performed, the date services were performed, the number of hours spent and by whom, a brief description of any costs incurred and the ECS's signature. 4. Term. This Agreement commences on full execution hereof and terminates on February 1, 2020 unless otherwise extended or terminated pursuant to the provisions hereof. ECS agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with any schedules specified herein. In the performance of this Agreement, time is of the essence. Time extensions for delays beyond the ECS's control, other than delays caused by the City, shall be requested in writing to the City's Contract Administrator prior to the expiration of the specified completion date. 5. Assignment and Subcontracting. A substantial inducement to City for entering into this Agreement is the professional reputation and competence of ECS. Neither this Agreement nor any interest herein may be assigned or subcontracted by ECS without the prior written approval of City. It is expressly understood and agreed by both parties that ECS is an independent contractor and not an employee of the City. 6. Insurance. ECS, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof, acceptable to the City, the insurance coverages specified in Exhibit B, "City Insurance Requirements," attached hereto and incorporated herein by reference. ECS shall demonstrate proof of required insurance coverage prior to the commencement of services required under this Agreement, by delivery of Certificates of Insurance and original endorsements to City. Except in the case of professional design/errors and omissions insurance, the City shall be named as a primary insured. 7. Indemnification. ECS shall indemnify, defend, and hold City, its directors, officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of, pertaining or relating to the negligence, recklessness or willful misconduct of ECS, its employees, subcontractors, or agents, or on account of the performance or character of the Services, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, employees, agents, or volunteers. It is understood that the duty of ECS to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code. Notwithstanding the foregoing, for any design professional services, the duty to defend and indemnify City shall be limited to that allowed pursuant to California Civil Code section 2782.8. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve ECS from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. 8. Termination and Abandonment. This Agreement may be cancelled at any time by City for its convenience upon written notice to ECS. In the event of such termination, ECS shall be entitled to pro -rated compensation for authorized Services performed prior to the effective date of termination provided however that City may condition payment of such compensation upon ECS's delivery to City of any or all materials described herein. In the event the ECS ceases performing services under this Agreement or otherwise abandons the project prior to completing all of the Services described in this Agreement, ECS shall, without delay, deliver to City all materials and records prepared or obtained in the performance of this Agreement. ECS shall be paid for the reasonable value of the authorized Services performed up to the time of ECS's cessation or abandonment, less a deduction for any damages or additional expenses which City incurs as a result of such cessation or abandonment. 9. Ownership of Materials. All documents, materials, and records of a finished nature, including but not limited to final plans, specifications, video or audio tapes, photographs, computer data, software, reports, maps, electronic files and films, and any final revisions, prepared or obtained in the performance of this Agreement, shall be delivered to and become the property of City. All documents and materials of a preliminary nature, including but not limited to notes, sketches, preliminary plans, computations and other data, and any other material referenced in this Section, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to City at no additional charge and without restriction or limitation on their use. Upon City's request, ECS shall execute appropriate documents to assign to the City the copyright or trademark to work created pursuant to this Agreement. ECS shall return all City property in ECS's control or possession immediately upon termination. 10. Compliance with Laws. In the performance of this Agreement, ECS shall abide by and conform to any and all applicable laws of the United States and the State of California, and all ordinances, regulations, and policies of the City. ECS warrants that all work done under this Agreement will be in compliance with all applicable safety rules, laws, statutes, and practices, including but not limited to Cal/OSHA regulations. If a license or registration of any kind is required of ECS, its employees, agents, or subcontractors by law, ECS warrants that such license has been obtained, is valid and in good standing, and ECS shall keep it in effect at all times during the term of this Agreement, and that any applicable bond shall be posted in accordance with all applicable laws and regulations. 2 11. Conflict of Interest. ECS warrants and covenants that ECS presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law. In the event that any conflict of interest should nevertheless hereinafter arise, ECS shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement. ECS further warrants its compliance with the Political Reform Act (Government Code § 81000 et seq.) respecting this Agreement. 12. Whole Agreement and Amendments. This Agreement constitutes the entire understanding and Agreement of the parties and integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or any previous written or oral Agreements between the parties with respect to all or any part of the subject matter hereof. The parties intend not to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein. This Agreement may be amended only by a written document, executed by both ECS and the City Manager, and approved as to form by the City Attorney. Such document shall expressly state that it is intended by the parties to amend certain terms and conditions of this Agreement. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. Multiple copies of this Agreement may be executed but the parties agree that the Agreement on file in the office of the City Clerk is the version of the Agreement that shall take precedence should any differences exist among counterparts of the document. This Agreement and all matters relating to it shall be governed by the laws of the State of California. 13. Capacity of Parties. Each signatory and parry hereto warrants and represents to the other party that it has all legal authority and capacity and direction from its principal to enter into this Agreement and that all necessary actions have been taken so as to enable it to enter into this Agreement. 14. Severability. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give effect to the intentions of the parties. 15. Notice. Any notice required or desired to be given under this Agreement shall be in writing and shall be personally served or, in lieu of personal service, may be given by (i) depositing such notice in the United States mail, registered or certified, return receipt requested, postage prepaid, addressed to a party at its address set forth in Exhibit A; (ii) transmitting such notice by means of Federal Express or similar overnight commercial courier ("Courier"), postage paid and addressed to the other at its street address set forth below; (iii) transmitting the same by facsimile, in which case notice shall be deemed delivered upon confirmation of receipt by the sending facsimile machine's acknowledgment of such with date and time printout; or (iv) by personal delivery. Any notice given by Courier shall be deemed given on the date shown on the receipt for acceptance or rejection of the notice. Either party may, by written notice, change the address to which notices addressed to it shall thereafter be sent. 16. Miscellaneous. Except to the extent that it provides a part of the definition of the term used herein, the captions used in this Agreement are for convenience only and shall not be considered in the construction of interpretation of any provision hereof, nor taken as a correct or complete segregation of the several units of materials and labor. Capitalized terms refer to the definition provide with its first usage in the Agreement. When the context of this Agreement requires, the neuter gender includes the masculine, the feminine, a partnership or corporation, trust or joint venture, and the singular includes the plural. The terms "shall", "will", "must" and "agree" are mandatory. The term "may" is permissive. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. When a party is required to do something by this Agreement, it shall do so at its sole cost and expense without right to reimbursement from the other party unless specific provision is made otherwise. Where any party is obligated not to perform any act, such party is also obligated to restrain any others within its control from performing such act, including its agents, invitees, contractors, subcontractors and employees. IN WITNESS WHEREOF, ECS and City execute this Agreement. CITY OF BURLINGAME 501 Primrose Road Burlingame, CA 94010 By: Lisa Goldman City Manager Date: a( ECS IMAGING, INC. 5905 Brockton Ave, Suite C Riverside, PA'-�2506 /Tames F. Pappas ' ' ,V Chief Executive Officer Date: 1 r—1 ^1 9 1// Attest://///,-- �' eaghan H sel- hearer City Clerk Approved as to form: Utkk&ut�-- Kdthleen Kane City Attorney Attachments: Exhibit A Scope of Services Exhibit B City Insurance Provisions Federal Employer ID Number:l "bs License Number: Expiration Date: AC R�P CERTIFICATE OF LIABILITY INSURANCE acct#- 2aossza DAT1/19/2O/YYYY) 1/19/201$ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies, LLC 5847 San Felipe, Suite 320 Houston, TX 77057 CONTACT 886-828-8365 NAME: PHONE FAX Arc No); E-MAIL ADDRESS: INSURERS AFFORDING COVERAGE NAIC p INSURER A: Ace American Insurance Co. 22667 INSURED Insperity, Inc. L/CIF INSURER B : ECS IMAGING, INC. INSURER C : INSURERD: 19001 Crescent Springs Drive Kingwood, TX 77339 INSURER E INSURER F : I'AVCD A Pl-CO f_FI7TIFICATF NUMBER' REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE DDL iNso Swyn UER POLICY NUMBER MMI D/YYYY MM/DDIYYYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE - $ CLAIMS -MADE F OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ POLICY ❑ PRO ❑ LOC JECT OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea acciden_t7 $ BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (Per accident) S ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE Paraccdent $ UMBRELLA LIAB EACH OCCURRENCE $ HOCCUR AGGREGATE $ EXCESS UAB CLAIMS -MADE STATUTE ERH X IP OED RETENTION $ WORKERS COMPENSATION E.L. EACH ACCIDENT $ 1,000,000 A AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICERIMEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N t A C64642522 10/1l2017 10l1l2018 E.L. DISEASE - EA EMPLOYEE _ $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CANCFLLATION t,crc 1 rn%,m r c ui-­ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE CITY OF BURLINGAME 501 PRIMROSE ROAD BURLINGAME, CA 94010 ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD CERTIFICATE OF LIABILITY INSURANCE R054 11/18/2018 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER HUB INTERNATIONAL INS SVCS INC/PHS CONTACT NAME: PHONE (=.No,EA): (866) 467-8730 ivc,Ne): (888) 443-6112 165150 P: (866) 467-8730 F: (888) 443-6112 q RIESS: PO BOX 33015 INSURER(S) AFFORDING COVERAGE NAIC# SAN ANTONIO TX 78265 INSURER A: Sentinel Ins Co LTD 11000 INSURED INSURER B : INSURER C : ECS IMAGING, INC. INSURERD: 5905 BROCKTON AVE STE C INSURER E: RIVERSIDE CA 92506 INSURER F: r`nvFRer_Fc PC�TIrIf.A Try .II I.A���_ - .arvn IvvlrlocR: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR Ln? TYPEOFINSURANCE ADDL SURR POLICYNVMRER POL1Cr£FF tfMyDq y M7LICYEXP LiFll" A COMMERCIAL GENERAL LIABILITY CLAIMS -MADE a OCCUR General Liab 72 SSA KT6798 10/01/2017 10/01/2018 EACH OCCURRENCE s2,000, 000 DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1 J 000,000 X X MED EXP (Any one person) 10 000 J PERSONAL S ADV INJURY s2, 000, 000 nGEN'L AGGREGATE LIMIT APPLIES PER: ❑POLICY PRO-JECT X LOC OTHER GENERAL AGGREGATE 4/OOO,OOO PRODUCTS- COMP/OPAGG $4,000, 000 A AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS X HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY 72 SBA KT6798 10/O1/2017 10/01/2018 COMBINED SINGLE LIMIT (Ea accident) s2,000, 000 BODILY INJURY (Per person) $ BODILYINJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ A X UMBRELLA LIAB EXCESS X OCCUR CLAIMS MADE 72 SBA KT6798 10/01/2017 10/01/2018 EACH OCCURRENCE s2,000,000 AGGREGATE s2,000,000 DED X RETENTIONS 10,000 RET WORKERS COMPENSATION AND EMPLOYERS' WRILITY ANY PROPRIETOR/ RIEXECUTIVE YINE.L. OFFICER(MEMBER EXCLUDE09 ❑ EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/A PER OTH• STATUTE ER _ EACH ACCIDENT $ E.L. DISEASE- EA EMPLOYEE $ E.L. DISEASE - POLICY OMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attechad If more space is required) Those usual to the Insured's Operations. City of Burlingame, the district, its officers, employees, agents and volunteers are additional insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE NAI nr-p ....�.. ._._-. City of Burlingame 571 PRIMROSE RD BURLINGAME, CA 94010 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. s A f- n 5 ACORD CORPORATION. All riahts 111c m,-vr[u name ana logo are registered marks of ACORD POLICY NUMBER: 72 SBA KT6798 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - STATE/POLITICAL SUBDIVISION CITY OF BELLFLOWER 16600 CIVIC CENTER DR BELLFLOWER, CA 90706 CITY OF FAIRFIELD 1000 WEBSTER ST FAIRFIELD, CA 94533 THE CITY OF HUNTINGTON PARK AND ALL ITS OFFICERS, EMPLOYEES, AND AGENTS. 6550 MILES AVE HUNTINGTON PARK, CA 90255 THE CITY OF DUBLIN AND ALL ITS OFFICERS, EMPLOYEES, AGENTS, AND VOLUNTEERS. 100 CIVIC PLAZA DUBLIN, CA 94568 YOUNTVILLE AND ALL TOWN COUNCIL COMMISSIONERS, OFFICERS, AND EMPLOYEES. 6550 YOUNT STREET YOUNTVILLE, CA 94599 CITY OF BURLINGANE, THE DISTRICT, IT'S OFFICERS, EMPLOYEES, AGENTS AND VOLUNTEERS 571 PRIMROSE RD BURLINGAME, CA 94010 t Form IH 12 00 11 85 Printed in U.S.A. Exhibit A Overview of Professional Services The projected start date of this implementation is early February 2018. ECS resources will provide the necessary information for server development, and perform all Laserfiche related software installations and services in full compliance with the City s Request for Proposal dated 7/3/2017 (attached as Attachment A), and ECS's response to the RFP (attached as Attachment B). ECS will provide consulting, training, and implementation services for records series identified in the City's Imaging Plan (attached as Attachment C) for two departments: City Clerk and Community Development (which consists of 2 divisions: Building and Planning). The services will include assistance with the development of a folder structure and template configuration supporting the records retention workflow as identified in Attachment Xs Appendix D. As part of the implementation process The City of Burlingame will provide ECS with rough designs of its desired folder structure and template information for the City Clerk and Building/Planning department (Appendix D of Attachment A will provide most of the information required). ECS will work to refine these designs and implement the solution for the City Clerk and Community Development departments. ECS will also provide implementation and training on Zone OCR, and other components required in the RFP, including the design the Public Portal Interface with the assistance of City employees to facilitate quick and successful searching of public records from the City Clerk and Community Development departments, similar to Newport Beach's Weblink search designs. During the design, ECS will train City employees on how to develop their own customized searches in the Public Portal.' ECS will perform relevant software training of general Laserfiche software functionality, and general business process automation training. This training will allow the City to develop additional workflows to implement other departments with records retention. It is expected that representatives from the departments, including IT will be well represented in these trainings. ECS resources will perform the migration of PaperVision documents to Laserfiche using the existing imaging and indexing information in PaperVision as outlined in the RFP and in the Questions and Answers accompanying the RFP. "The City is aware that there are deficiencies in the indexing of these records, but the task is to ONLY convert the records into the new system, including the images and the indexing as they currently exist. The "upstream" needs are not part of this scope of work, but may be ' RFP requirement: 1.g Implementation Services: Configuration / application design for all components. Provide breakout pricing for different modules where applicable. 2 RFP requirement: 3a; Includes improving the way the documents were indexed in the past (adding date fields, etc.)...; Appendix B, questions and ECS responses to 6h and 61 mention that "a method [must] be determined to identify documents" to develop a workflow to assist in the identification of documents" and that an "interface with CRW to correlate one of the existing data fields to associate the image's metadata" could be developed —this presumes that existing data fields (presumably the permit number) sufficient to perform a look up to CRW exist; and the Questions and Answers submitted to all proposers states that the vendor is expected to "ONLY convert the records into the new system, including the images and the indexing as they currently exist" Exhibit A ECS will make every possible effort to automatically correct some of the deficiencies with indexing, specifically ECS will work to automate the separation of some Plans and Permits files and adding the date field, pursuant to the RFP. Based our preliminary analysis we believe there are a few general rules we can use to distinguish between plans and permits. 1. When two documents have the same Permit Number, the one with more pages is generally the Permit Number. 2. When a document contains pages that are all landscape, the landscape document is generally the Plan. 3. When the file size of a document is relatively large, compared to other documents, the file is generally a plan. one or more of these rules will be used to add a metadata field to the document indicating if it is a permit or a plan. ECS will develop a confidence level for each Plan and Permit to aid the City in prioritizing, which Permits, or Plans need to be validated first. No guarantee of the accuracy of the classification can be made, but our preliminary review of the data and conversations with the City indicates that the accuracy should be acceptable to the City. ECS will add additional metadata information to each document, such as a date or address, provided an Excel or CSV file generated by the City that contains the Permit Number and any additional metadata that should be added or modified for that Permit Number. There should be one row per Permit Number. The information will need to be provided at the start of the project. Manual indexing of content is outside the scope of the Statement of Work. Additional departments are expected to be implemented by City staff based on training provided throughout the implementation of the two departments by ECS. The City has the option to amend this contract to expand the scope of professional services at the original professional services rate for a period of two -years from execution. ECS will scan and quality check City records on an as needed basis in accordance with the pricing tables on pages 12-14 of ECS' scanning proposal. (Attached as Attachment D) Departments to be implemented by ECS • City Clerk • Community Development (Building/Planning) Departments to be implemented by City • Public Works • Finance • Human Resources • Parks &Recreation • Library Exhibit A Payment Milestones The project will consist of six primary payment milestones. These milestones ensure that the City is only paying for services that are being delivered and the ECS is paid for services accepted by the City. Milestone 1— Initiation and Planning — 2 Days Initial Project Planning (Site Preparation and Installation) • Creation of Project Plan based on the RFP requirements and the Imaging Plan, establishment of performance metrics, stakeholder dialogues, timeline development, detailed tasks creation, and communication plan development Milestone 2 — Software Installation —1 Dav Installation of all Laserfiche Software and Licensing — (1 Day) Milestone 3 — Hardware Installation —1 Day Installation and Configuration of the Green Tec WORM drive (1 Day) City IT staff will need to be available to assist with racking and configuration of device. Milestone 4 — System Implementation — 4.5 Days Initial Setup Consultation and implementation for City Clerk • Provide consultation on folder structure and template design with focus on records retention management. Implement records management retention workflow with auto -file functionality and email notifications to report on records ready for disposition (everything is permanent, except for some Agreements or Contracts.) Initial Setup Consultation and implementation for Community Development • Build folder structure/template based on information provided by the City. Records management needs are minimal as all records are permanent. General Laserfiche Training —1 Day • Train approximately 20 employees on On -site Scan / Index / OCR Training • Train approximately 20 employees in two sessions on On -site search and retrieval Laserfiche Administrator Training — 0.5 Dov • Provide Laserfiche Admin Training for 4 System Administrators 3 o Training will cover administrative tasks such as: back-ups, system maintenance, assigning licenses, establishing security permissions, creating index templates and workflow creation for retention management Milestone 5 — Data Migration — Flat Rate 3 The RFP requires 4. (U) Exhibit A Test migration and identification of Permit vs. Plan, and adding the document date, working with IT and the Building Division. May include pulling data from the City's permitting system; however, if this data is not sufficient to meet the RFP requirements, ECS will analyze and provide the required data by hand. Conversion Services for PaperVision (Migrate Documents from Existing System) — 7 R2 • Conversion of data from existing PaperVision system to new Laserfiche repository Milestone 6 — Monitor/Control and Project Close — 2 Days On -going Project Management (Testing and Production Implementation) — 2 Days • Progress Meetings, Stakeholder Dialogues, and General Communication User Acceptance Testing — 0 Days • Sample UAT documentation will be provided to assist the City with Testing • Completed by City to Verify all Components are Working as Described • Project Sign -off Completed by City Payment Milestones MS# Milestone Description Est. Time Est. Date of Est. Cost (Days) Completion 1 Initiation and Planning 2 02/12/2018 $3,600 Conduct Needs Analysis Initial Project Planning 2 Software Installation Materials + 02/21/2018 $75,150 Software Purchased, includes maintenance 1 3 Hardware Installation Materials + 02/21/2018 $9,800 GreenTec WORM device, installation and configuration 1 4 System Implementation 4.5 03/7/2018 $8,100 Initial Setup Consultation and implementation for City Clerk Initial Setup Consultation and implementation for Community Development General Laserfiche Training Laserfiche Administrator Training 5 Data Migration Flat Rate 03/7/2018 $7,322 6 Monitor/Control and Project Close 2 03/30/2018 $3,600 Total $107,572 Exhibit A Qu ote Software Avante includes Workflow and Forms Essentials i MSE30 LaserficheAVanteS,erverforM$$QLwithWorld! OW $ 5,000.00 1 $ 5,000.00 {_ MNF16 LaserficheNamedFullUserw/WebAccess,5n__,shot apandEmail $ 60000 _._. 30 $ 18,00000 MCA01 Lasefflche Import Agent-------,.------ $ 1495 00.� 1, _ $ 1,495 00 MCQ01 Laserfiche Quick Fields S 595.00 3 _ $ 1,785.00 .._ 0 MCQC3 Laserfiche Quick Fields Zone OCR and Validation Package $ _2,795,00 3 $ 8,385.00' j MCQC4 LaserficheQuick Fields Barcodeand Validation Package $ 1,695.00 3 $ 5,085.00 ___.. MPPS Laserf! che5tandard Public Portal (25 retrieval user licenses) $ 25,000.00 1 $ 25,000;00 MDGSG16 Laserfiche Digital,Signatures $ 25.00 30 $ 750.00 MATM16 Laserfiche Standard Audit Trail �$ 75.00 30 $ 2,250.00 i Software Discount $ (13,550 00) Software Subtotal $ 54,200.00 iAnnual Maintenance and Licensine MSE30B Laserfiche __... _. _ .. $ _ 1,000.00 1 �? - ——1,000.00 MNF16B LaserficheNamedFullUserw/web Access,Sna sho &EmailLSAP w__ _....... $ 120.00 30 $ 3,600.00 MCA01B LaserfichelmportAgentLSAP $ 390.00 1 $ 390.00 MCQ01B Laserfiche Quick Fields LSAP $ 120.00 3 $ 360.00 MCQC3B LaserficheZone OCR and Validation PackageLSAP $ 560.00 3 $ 1,680 00 MCQC48 LaserficheBarcodeand Validation PackageLSAP $ 340.00 3 $ 1,020.00 MPPSB 1LaserficheStandard Public Portal (2S retrieval user licenses) LSAP $ 5,000.00 1 $ 5,000.00 MDGSG168 Laserfiche Digital LSAP _&._Signatures.__._.....____. . .... _ $ 5.00 30 $ 150.00 , MATMI6B Laserfiche Standard Audit Trail LSAP 15.00 30 $ 450.00 ECS40 `ECS Priority Support-40 Hours $ 5,500.00 1 $ 5,500.00 ... _ Annual Maintenance Subtotal $ 19,150.00 Hardware AN-104&4XGN310WRD3GreenTec4T84x1TB)WORM Applicance $ 8,000.00 1 $ 81000.00= Hardware Subtotal $ 8,000.00 (Professional Services ECSCI ECsInstall,Connniguration,Consulting, &Project Management Services $ 1,800.00 9.50 $ 17,100.00 ECSC ECS Data Conversion Services $ 7,322.00 1.00 $ 7,322.00 ECSCI GreenTec4TB(4x1TB) WORM Applicance (Install and Config) $ 1,800.00 1.00 $ 1,800.00 Professional Services Subtotal $ 26,222.00 Special Terms Subtotal $ Tax Rate Software Only (Download Only) 0.000% Tax $ Software is only a vai fable via download and is not subject to CA sales tax Shipping $ Total 107,572.00 107,577-00 Exhibit A Optional Services 1. Consult to Develop Folder Structure, Metadata, and Retention Management for Additional Departments ($2,700 to $5,400 per Department) 2. Develop GIS Integration based on Laserfiche URL Based Searches from GIS system ($1,800) a. Will provide training to GIS team to perform URL based searches for documents in Laserfiche b. Will provide services to convert existing links that may exist to records folders to Laserfiche links. The links will need to be replaced by the City in the GIS system, but ECS can provide expertise where applicable to assist with this migration. c. More robust GIS integration is possible, such as those using a map layer — but this would be outside the scope of the proposal and would require further requirements gathering 3. Development of Time Card Workflow Process $3,600 to $9,000 a. Further requirements gathering would be required to understand the number of approvers and all possible routes the workflow could take. Attachment A to Scope of Work CITY OF BURLINGAME REQUEST FOR PROPOSAL Electronic Content Management System / Document Imaging and Management System (Archive & Retrieve) Release Date: July 3, 2017 Optional Pre -Bid Conference: August 1, 2017 10:30 am, Conference Room A, City Hall Deadline for Registration and Questions: July 24, 2017, 10 am Deadline for Submission: August 11, 2017, 10 am On -site Demonstrations for Selected Vendors: September 6, 2017 Burlingame RFP — EMS TABLE OF CONTENTS Section 1 — Project Overview..........................................................................................3 Section 2 — Process Instructions.....................................................................................4 Section3 — Specifications...............................................................................................7 Section4 — Conditions....................................................................................................9 Proposal Form — Part 1 — Questionnaire Proposal Form — Part 2 — Proposal Pricing City's Professional Service Agreement Burlingame RFP — ECMS 2 SECTION 1 - PROJECT OVERVIEW 1.1 PROJECT BACKGROUND The City of Burlingame has a population of 29,700 and has 209 full time equivalent employees. There is no legacy ECMS, except Building Permits and Plans have been scanned and placed in a stand-alone system using PaperVision to view and retrieve (both staff and the public use the same computer.) The City will NOT consider hosted / Cloud -based systems. A scanning RFP is being issued as a separate document. The contracting firms must agree to all of the terms in the City's Professional Services Agreement, as provided as an attachment to this RFP, including all insurance requirements in Exhibit B of the City's agreement. 1.2 EXISTING TECHNOLOGY ENVIRONMENT Operating Platform: Windows Server 2008 R2 Database: SOL Server 2005 Hardware: Dell Servers are virtualized 1.3 PROJECT TEAM The City has a cross -functional Stakeholder Team to facilitate the selection of the system. The consultant for this project is Gladwell Governmental Services, Inc. All questions must be directed via e-mail to: Diane Gladwell — Gladwe114 cDaol.com and Meaghan Hassel -Shearer — mhasselshearer()burlingame org Contact with other City employees Council Members or other officials is expressly Prohibited without prior consent and may result in disqualification of the bidder. Burlingame RFP — ECMS 3 SECTION 2 - PROCESS INSTRUCTIONS 2.0 OPTIONAL PRE -PROPOSAL CONFERENCE An optional Pre -Bid Conference will be held on August 1, 2017 at 10:30 a.m. at Conference Room A in City Hall, 501 Primrose Road, Burlingame. Participants may request to participate via teleconference. Requests to participate via teleconference shall be directed via e-mail to: Diane Gladwell — Gladwell4C@aol.com and Meaghan Hassel -Shearer — mhasselshearer(a)burlingame.org The conference will be audio -recorded. 2.1 REGISTRATION IS REQUIRED All vendors must register on or before July 24, 2017 at 10:00 am by e-mailing: Diane Gladwell — Gladwe114 g()aol.com and Meaghan Hassel -Shearer — mhasselshearer()..burlingame.org 2.2 DEADLINE FOR QUESTIONS All questions must be submitted via e-mail on or before July 24, 2017 at 10:00 am by e-mailing: Diane Gladwell — Gladwell4(a)aol.com and Meaghan Hassel -Shearer — mhasselshearercpburl ingame.org The City will endeavor to provide answers back to all registered vendors the following week. 2.3 PROPOSAL FORM All proposals must be submitted on the form(s) provided in the RFP Specifications. Supplemental material may also be submitted. The proposal forms will be provided in Word and Excel format to all registered vendors. Burlingame RFP — ECMS 4 2.4 PROPOSAL 2.4.1 Proposals must be received no later than August 11, 2017 at 10:00 am at the following location: City of Burlingame City Clerk's Office 501 Primrose Road Burlingame, CA 94010 2.4.2 Proposals must be submitted via mail, courier, or in person. No fax or e- mail submittals will be accepted. All proposals must be submitted in a sealed envelope or package, plainly marked: Request for Proposal ECMS Name and Address of Proposer 2.4.3 Eight (8) complete paper copies, double -sided, and one PDF copy on DVD-r, CD-r, or Flash Drive of the proposal and supplemental material must be enclosed in the envelope containing the proposal. 2.4.4 Proposals must be signed by an individual authorized to bind the proposing entity to all commitments contained therein. 2.4.5 Proposers shall send in a separate envelope clearly identified as "confidential" all financial statements, copyrighted material, trade secrets, or other proprietary information that it asserts is exempt from disclosure under the Public Records Act. Note that pricing proposals are available to the public. 2.5 EVALUATION CRITERIA Burlingame will award the contract based upon the proposal the City determines to be most advantageous. Selection criteria includes, but is not limited to: 2.5.1 Price: The cost to complete the project or the part(s) of the project the City elects to award, including annual software maintenance and support. 2.5.2 Quality: Ease and simplicity of user interface 2.5.3 Quality: Ease and simplicity of configuration, implementation, and support 2.5.4 Quality: The quality and responsiveness of technical support and the quality of employee training. 2.5.5 Ability, capacity, and skill of the bidder to perform the contract or provide the supplies or services required, as determined by the vendor's experience and references of the vendor. Burlingame RFP — ECMS 2.5.6 Ability to perform the contract, or provide services promptly, without delay or interference. 2.6 CONDITIONS Upon award of contract, the proposer shall agree that: 2.6.1 Information received from the City about its operations, plans, products, or services may not be revealed to any third party without prior written consent of the City's Project Manager. 2.6.2 Proposal shall include a list of all subcontractors or business partners that the vendor contemplates using for approval by the City. Once approved, the list shall not be changed without prior written approval by the City. Burlingame RFP — ECMS 6 SECTION 3: SPECIFICATIONS 3.0 DELIVERABLES Deliverables shall include, at the least, the following components, installed and fully functional as described below and elsewhere in this proposal, at specified City buildings as appropriate: 3.0.1 All required software. 3.0.2 The successful installation must take place within the agreed upon timeframe(s). Successful installation is defined as: All components purchased via this proposal and contractual agreement are fully operational (includes employee training as directed by the City) and able to be relied upon on a daily basis by City. 3.0.3 Onsite or remote employee training completed within an agreed upon timeframe 3.0.4 Annual software technical support 3.0.5 Annual software maintenance and upgrades 3.1 SPECIFICATION SUMMARY The vendor must provide the following components to the City, including installation, training, technical support and at least one software upgrade annually. The City prefers one vendor to provide all of the requested functionality, but will consider separate proposals for different technologies (all subcontractors must be clearly disclosed.) 3.1.1 ECMS (archival & retrieval), including electronic imports, scanning, OCR, indexing, searching via Full -text & Metadata combined at the same time, retrieval of text and images, e-mail (MAPI) of images in PDF or TIFF format for 25 (twenty-five) thin - client users (the City has an Intranet). a. All software must be Microsoft terminal server compatible. b. Training of 4 System Administrators — At least two half days on site. c. Thin Client access (search & retrieve) for 25 employees. Disclose all software and other services required to provide this. d. Public Portal: Able to support 20 Concurrent public users. e. Scanning, Indexing, OCRing License for 5 (five) Users. f. The ability to combine full text searches with metadata searches in both the Thin Client and Public Portal software. g. WORM, or other Unalterable Media for Trustworthy Electronic Records Compliance h. Installation and Configuration on City's servers. i. Annual Software Maintenance and Support Burlingame RFP — ECMS 3.1.2 Conversion of Building Permits and Plans from the PaperVision, including images and metadata. Burlingame RFP — ECMS 8 SECTION 4: CONDITIONS 4.1 VALIDITY OF PROPOSALS Proposals shall be valid for one hundred twenty (120) days from the submittal deadline. 4.2 STATUS OF CONTRACTOR / PRIME CONTRACTOR It is agreed to and understood that any employees of the contractor and the employees of any approved subcontractor selected for this project shall be considered private contractors and not employees of City. City prefers to contract with a primary vendor. If a multi -vendor, solution partner, or subcontracted approach is proposed, the proposer should clearly identify the responsibilities of each vendor and the assurances of performance offered. The prime vendor will be responsible, and must take responsibility, for the entire contract performance whether or not other vendors, subcontractors or solution partners are used. 4.3 RIGHTS City reserves the following rights 4.4.1 To modify this RFP at any time 4.4.2 To determine the professional and financial competence and responsibility of proposers. 4.4.3 To select a limited number of proposers to be interviewed or to provide on -site demonstrations at the City's sole discretion. 4.4.4 To accept the most qualified proposal. 4.4.5 To require additional demonstrations and site visits to existing installations. 4.4.6 To purchase some components from other vendors (e.g. hardware). 4.4.7 To adjust the project schedule and scope to best meet the City's needs. 4.4.8 To ask a proposer to provide alternative pricing for various components than those originally proposed. 4.4.9 To reject any or all proposals. 4.4 LATEST TECHNOLOGY The proposer must provide the latest versions of all software. All manufacturer licenses, titles, manuals, and warrantees will be passed through to City. The proposer warrants that deliverables will be in conformance with the RFP, free from defects of product or workmanship, and fit for the intended purpose. All warrantees survive delivery and are not waived by the City's acceptance or payment. Burlingame RFP — ECMS 4.5 ABILITY TO PERFORM Proposer warrantees that it possesses the expertise to provide all equipment, labor, materials and licenses necessary to carry out and complete the work in compliance with the request for proposal as well as any and all federal or state laws and regulations. The proposer shall guarantee that all provisions of the proposal submitted shall remain in effect for a period of 120 calendar days from the date of proposal opening. Proposal may not be withdrawn after the submission date. 4.6 PAYMENT TERMS Payment for software, less 10% of the software and consulting price, will be made upon successful installation at CITY. Successful installation is defined as all components purchased via this proposal and contractual agreement are fully operational and able to be relied upon on a daily basis using CITY's existing network (includes completion of employee training). Payment for all services will be made following the successful delivery of those services. 4.7 BILLING The successful bidder shall provide itemized billing for equipment, software, installation, training, and maintenance, less the 10% software and consulting services holdback, after successful installation. 4.8 ACCEPTANCE TEST / TITLE The City will require a 120-day acceptance test, which will begin after completion of successful installation. Successful installation is defined as all components purchased via this proposal and contractual agreement are fully operational and able to be relied upon on a daily basis using City's existing network (including employee training). Ten percent (10%) of the software and consulting services price and consulting services will be retained by the City and will be released after successful performance of the acceptance test. The City will exercise all functions of the system to ensure it meets all requirements as stated in this RFP and in the vendor's proposal. The vendor has a duty to repair or replace any problem components within the agreed upon time frame. The City's acceptance will be transmitted in writing. If completion of the acceptance test is unsuccessful, the City shall have the option to return all equipment and software and the vendor shall refund any monies paid. 4.9 NO ACCESS TO CITY'S COMPUTER SYSTEMS WITHOUT IT ESCORT Vendor will not access the City's systems without the express prior permission of the Information Technology Department, who will provide escorted access Burlingame RFP — ECMS 10 4.10 PROPOSAL DEVELOPED BY CONSULTANT This proposal was developed contains pre-existing copyrighted for purposes other than those Gladwell Governmental Services, by Gladwell Governmental Services, Inc. It material, and cannot be utilized or distributed of CITY without the prior written consent of Inc. Burlingame RFP — ECMS 11 PROPOSAL FORM - PART 1 QUESTIONNAIRE Provide short, complete answers to the following questions. Additional pages may be attached, if necessary. 1. COMPETITIVE ADVANTAGE 1.a State why your system is the best solution to meet CITY's needs (maximum '/z page). 1.1b. State concisely why your company is the best to deliver the product (maximum % page). 2. COMPANY PROFILE 2.a In this section, provide a short narrative of your company (NOT the software manufacturer, if a VAR). If you would like to include information about the software manufacturer in addition to your company's information, you may do so. Include: • How long your company has been in business; • The number of employees; • An organization chart listing the titles and names of employees; • The date of the first document imaging installation; • The number of installations you have performed for the software that you have proposed (if different for each component, disclose) 2.b What personnel will be involved with this installation? List the name and position, whether that person is a subcontractor, the responsibilities on this project, length of employment with your company, and time in the ECMS business. 3. TRAINING 3.a User Training for employees. Provide a syllabus or agenda for user training. Include the number of recommended hours for user training. 3.b System Administrator Training. Provide a syllabus or agenda for system administrator training. Include the number of recommended hours for system administrator training. 4. SUPPORT 4.a Provide your Support telephone number, e-mail and website, if any. Questionnaire 4b. Describe your normal support levels, including: • Days of the week and hours support is available (PST). • Average response times (initial call). • Maximum "call-back" times (during normal business hours). • Average "open ticket" or problem resolution time. 4.c Enhanced service — Please indicate the level and cost of any additional or enhanced service you provide, e.g., extended help desk hours, weekend response, on -site service, expedited response, etc. 5. REFERENCES 5.a Provide 10 current local governments or other agencies currently utilizing your software Organization Name Year(s) Installed # of User Licenses Departments Installed Products Currently Used Website Address / ECMS Public Portal, if Applicable Contact Name / Phone / e- mail address 6. FUNCTIONALITY 6.a Provide a company website or YouTube or video link for employees to use to see a demonstration of your product. 6.b Provide screen shots of the ECMS Searching (Thin Client / Web Interface) interface. 6.c Describe the process to implement your public portal on the City's website, and any other information about the Public Portal that would be helpful to the City. 6.d Describe the process to import agenda packets into your database, making them accessible to the public to search and retrieve. 6.e What mobile devices / systems does your public portal software currently support? 6.f Describe the process you would use to convert the Building Permits and Plans from the PaperVision system. Questionnaire 6.g How many PaperVision conversions has your firm completed? How many other conversions has your firm completed? Are you planning on utilizing a subcontractor to assist with the conversion (if so, please disclose the name and address of the subcontractor, and provide information about their background)? 6.h. The PaperVision index does not currently indicate what is a Permit, and what is a Plan. Can you provide ideas on how this could be added during the conversion? 6.1. The PaperVision index does not currently indicate date(s). The permit # indicates what year. Can you provide ideas on how dates or years could be added during the conversion? 7. PROJECT SCHEDULE / APPROACH 7.a Please provide a draft project schedule, starting with contract sign -off, and ending with completion of training and implementation. 7.b Explain your approach to the work, and what the City can expect (parallel processing, turnaround, etc.) Questionnaire AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF BURLINGAME AND < Name of Firm> THIS AGREEMENT is by and between < Name of Firm> ("Consultant") and the City of Burlingame, a public body of the State of California ("City"). Consultant and City agree: 1. Services. Consultant shall provide the <Type of Services> Services set forth in Exhibit A, attached hereto and incorporated herein. 2. Compensation. Notwithstanding the expenditure by Consultant of time and materials in excess of said Maximum compensation amount, Consultant agrees to perform all of the Scope of Services herein required of Consultant for <not -to -exceed amount>, including all materials and other reimbursable amounts ("Maximum Compensation"). Consultant shall submit invoices as the work is completed over the contract term. Invoices shall be paid within 30 days of approval. All bills submitted by Consultant shall contain sufficient information to determine whether the amount deemed due and payable is accurate. In accordance with the Scope of Services, bills shall include a brief description of services performed, the date services were performed and by whom, a brief description of any costs incurred and the Consultant's signature. In no event shall City be obligated to pay late fees or interest, whether or not such requirements are contained in Consultant's invoice. 3. Term. This Agreement commences on full execution hereof and terminates on <final date of term> unless otherwise extended or terminated pursuant to the provisions hereof. Consultant agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with any schedules specified herein. In the performance of this Agreement, time is of the essence. Time extensions for delays beyond the Consultant's control, other than delays caused by the City, shall be requested in writing to the City's Contract Administrator prior to the expiration of the specified completion date. 4. Assignment and Subcontracting. A substantial inducement to City for entering into this Agreement is the professional reputation and competence of Consultant. Neither this Agreement nor any interest herein may be assigned or subcontracted by Consultant without the prior written approval of City. It is expressly understood and agreed by both parties that Consultant is an independent contractor and not an employee(s) of the City. 5. Insurance. Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof, acceptable to the City, the insurance coverages specified in Exhibit B, "City Insurance Requirements," attached hereto and incorporated herein by reference. Consultant shall demonstrate proof of required insurance coverage prior to the commencement of services required under this Agreement, by delivery of Certificates of Insurance to City. 6. Indemnification. Consultant shall indemnify, defend, and hold City, its directors, officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of, pertaining or relating to the City's Professional Service Agreement negligence, recklessness or willful misconduct of Consultant, its employees, subcontractors, or agents, or on account of the performance or character of the Services, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, employees, agents, or volunteers. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code. Notwithstanding the foregoing, for any design professional services, the duty to defend and indemnify City shall be limited to that allowed pursuant to California Civil Code section 2782.8. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. 7. Termination and Abandonment. This Agreement may be cancelled at any time by City for its convenience upon written notice to Consultant. In the event of such termination, Consultant shall be entitled to pro -rated compensation for authorized Services performed prior to the effective date of termination provided however that City may condition payment of such compensation upon Consultant's delivery to City of any or all materials described herein. In the event the Consultant ceases performing services under this Agreement or otherwise abandons the project prior to completing all of the Services described in this Agreement, Consultant shall, without delay, deliver to City all materials and records prepared or obtained in the performance of this Agreement. Consultant shall be paid for the reasonable value of the authorized Services performed up to the time of Consultant's cessation or abandonment, less a deduction for any damages or additional expenses which City incurs as a result of such cessation or abandonment. 8. Ownership of Materials. All documents, materials, and records of a finished nature, including but not limited to final plans, specifications, video or audio tapes, photographs, computer data, software, reports, maps, electronic files and films, and any final revisions, prepared or obtained in the performance of this Agreement, shall be delivered to and become the property of City. All documents and materials of a preliminary nature, including but not limited to notes, sketches, preliminary plans, computations and other data, and any other material referenced in this Section, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to City at no additional charge and without restriction or limitation on their use. Upon City's request, Consultant shall execute appropriate documents to assign to the City the copyright or trademark to work created pursuant to this Agreement. Consultant shall return all City property in Consultant's control or possession immediately upon termination. 9. Compliance with Laws. In the performance of this Agreement, Consultant shall abide by and conform to any and all applicable laws of the United States and the State of California, and all ordinances, regulations, and policies of the City. Consultant warrants that all work done under this Agreement will be in compliance with all applicable safety rules, laws, statutes, and practices, including but not limited to Cal/OSHA regulations. If a license or registration of any kind is required of Consultant, its employees, agents, or subcontractors by law, Consultant warrants that such license has been obtained, is valid and in good standing, and Consultant shall keep it in effect at all times during the term of this Agreement, and that any applicable bond shall be posted in accordance with all applicable laws and regulations. City's Professional Service Agreement 10. Conflict of Interest. Consultant warrants and covenants that Consultant presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code § 81000 et seq.) respecting this Agreement. 11. Whole Agreement and Amendments. This Agreement constitutes the entire understanding and Agreement of the parties and integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or any previous written or oral Agreements between the parties with respect to all or any part of the subject matter hereof. The parties intend not to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein. This Agreement may be amended only by a written document, executed by both Consultant and City's City Manager, and approved as to form by the City's City Attorney. Such document shall expressly state that it is intended by the parties to amend certain terms and conditions of this Agreement. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. Multiple copies of this Agreement may be executed but the parties agree that the Agreement on file in the office of City's City Clerk is the version of the Agreement that shall take precedence should any differences exist among counterparts of the document. This Agreement and all matters relating to it shall be governed by the laws of the State of California. 12. Capacity of Parties. Each signatory and party hereto warrants and represents to the other party that it has all legal authority and capacity and direction from its principal to enter into this Agreement and that all necessary actions have been taken so as to enable it to enter into this Agreement. 13. Severability. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give effect to the intentions of the parties. 14. Notice. Any notice required or desired to be given under this Agreement shall be in writing and shall be personally served or, in lieu of personal service, may be given by (i) depositing such notice in the United States mail, registered or certified, return receipt requested, postage prepaid, addressed to a party at its address set forth in Exhibit A; (ii) transmitting such notice by means of Federal Express or similar overnight commercial courier ("Courier"), postage paid and addressed to the other at its street address set forth below; (iii) transmitting the same by facsimile, in which case notice shall be deemed delivered upon confirmation of receipt by the sending facsimile machine's acknowledgment of such with date and time printout; or (iv) by City's Professional Service Agreement personal delivery. Any notice given by Courier shall be deemed given on the date shown on the receipt for acceptance or rejection of the notice. Either party may, by written notice, change the address to which notices addressed to it shall thereafter be sent. 15. Miscellaneous. Except to the extent that it provides a part of the definition of the term used herein, the captions used in this Agreement are for convenience only and shall not be considered in the construction of interpretation of any provision hereof, nor taken as a correct or complete segregation of the several units of materials and labor. Capitalized terms refer to the definition provided with its first usage in the Agreement. When the context of this Agreement requires, the neuter gender includes the masculine, the feminine, a partnership or corporation, trust or joint venture, and the singular includes the plural. The terms "shall", "will", "must" and "agree" are mandatory. The term "may" is permissive. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. When a party is required to do something by this Agreement, it shall do so at its sole cost and expense without right to reimbursement from the other party unless specific provision is made otherwise. Where any parry is obligated not to perform any act, such party is also obligated to restrain any others within its control from performing such act, including its agents, invitees, contractors, subcontractors and employees. IN WITNESS WHEREOF, Consultant and City execute this Agreement. CITY OF BURLINGAME CONSULTANT 501 Primrose Road Name Burlingame, CA 94010 Address Lisa Goldman City Manager By: Name Date: Date: City's Professional Service Agreement Attest: Federal Employer ID Number: Meaghan Hassel -Shearer License Number: City Clerk Expiration Date: Approved as to form: Kathleen Kane City Attorney Attachments: Exhibit A - Scope of Services Exhibit B — Insurance Requirements EXHIBIT A SCOPE OF SERVICES City's Professional Service Agreement EXHIBIT B INSURANCE REQUIREMENTS Before beginning any of the services or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the District, the insurance specified herein. 1. Insurance Requirements. ❑ Statutory Worker's Compensation Insurance and Employer's Liability Insurance coverage: $1,000,000 ❑ Commercial General Liability Insurance: $1,000,000 (Minimum), $2,000,000 Aggregate ❑ Automobile Liability Insurance -including owned, non -owned and hired vehicles: $1,000,000 per occurrence 2. Workers' Compensation. Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant shall be provided as required by the California Labor Code. 3. Commercial General and Automobile Liability. Consultant, at Consultant's own cost and expense, shall maintain Commercial General and Business Automobile Liability insurance for the period covered by this Agreement in an amount not less than the amount set forth in this Exhibit B, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from activities contemplated under this Agreement, including the use of hired, owned and non -owned automobiles. Coverage shall be at least as broad as the latest edition of the Insurance Services Office Commercial General Liability occurrence form CG 0001 and Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (any auto). No endorsement shall be attached limiting the coverage. a. A policy endorsement must be delivered to District demonstrating that District, its officers, employees, agents, and volunteers are to be covered as insured as respects each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired, or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to District, its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims made basis. c. An endorsement must state that coverage is primary insurance and that no other insurance affected by the District will be called upon to contribute to a loss under the coverage. d. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to District and its officers, employees, agents, and volunteers. e. Insurance is to be placed with California -admitted insurers. 4. Deductibles and Self -Insured Retentions. Consultant shall disclose the self -insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Any self -insured retention or deductible is subject to approval of District. During the period covered by this Agreement, upon express written authorization of District Legal Counsel, Consultant may increase such deductibles or self -insured retentions with respect to District, its officers, employees, City's Professional Service Agreement agents, and volunteers. The District Legal Counsel may condition approval of an increase in deductible or self -insured retention levels upon a requirement that Consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 5. Notice of Reduction in Coverage. In the event that any coverage required under the Agreement is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to District at Consultant's earliest possible opportunity and in no case later than five days after Consultant is notified of the change in coverage. 6. Remedies. In addition to any other remedies District may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, District may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment which becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; c. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to other remedies District may have and is not the exclusive remedy for Consultant's failure to maintain insurance or secure appropriate endorsements. City's Professional Service Agreement Attachment B to Scope of Work Delivering Paperless Solutions Since 1990 Laserfiche Support Document Scanning Records Management Project Management Data Migration Integration Largest Provider of Laserfiche in Western USA Southern California 5905 Brockton Ave., Suite C Riverside, CA 92506 Phone (951)787-8768 Fax (951) 787-0831 Toll Free (877) 790-1600 Northern California 5052 Forni Drive, Suite A Concord, CA 94S20 Arizona 10781 E. Salsabila Tucson, AZ 85747 Phone (520) 599-8124 Colorado 403 16'h Street, Suite 301 Denver, CO 80202 Phone (720) 598-9176 www.ecsimaging.com sales@ecsimaging.com Aserf iche Authorized Reseller City of Burlingame 501 Primrose Road Burlingame, CA 94010 ATTN: Diane Gladwell and Meaghan Hassel -Shearer Dear Diane and Meaghan, Thank you for including us in your request for proposals for an Electronic Content Management System / Document Imaging and Management System (Archive & Retrieve) project. We are committed to meeting and exceeding the City of Burlingame's comprehensive document management needs for its immediate and future requirements. ECS Imaging, Inc. is submitting our turn -key solution with the award winning Laserfiche Document Management System. We are confident that the system will deliver all of the required functionality with capabilities that will enable the City to leverage its existing assets, manage and secure business records, and allow for continued growth. The system will be implemented by a team of professionals who have been providing and supporting Laserfiche systems to local government for more than 20 years. ECS has an installed base of over 400 Laserfiche clients in 16 states with a strong emphasis on local government and education. We offer a complete range of Laserfiche related imaging services including: software, hardware, consulting, integrations of applications, special programs, project management, data conversion, scanning services, microfilm/fiche conversion, on -site training, on -site support, telephone support and remote support. We have over 27 years of experience in the industry and 22 years with Laserfiche. Unique in the industry, ECS offers a complimentary Annual Conference for our clients and quarterly user groups with Free Training. We believe in providing continued added value to our clients in an ongoing basis and assisting them in utilizing the solutions we provide to the maximum potential. As the largest provider of Laserfiche solutions in the Western United States, ECS maintains the largest and most experienced engineering, training, and project management staff to serve you. By choosing ECS Imaging the City will join an ever-growing number of municipalities in California who prosper from our experience and knowledge of having implemented and supported Laserfiche systems for city government — including most recently the City of Lancaster and the City of Santa Clara. ECS looks forward to serving the City of Burlingame and ensuring success in its endeavor to streamline and better secure its document management and record keeping processes. Thank you. Sincerely, Debbi Bodewin Executive Vice President 951-787-8768 x109 debbi ecsimaging.com ECS Imaging, Inc. COL Al Carrion Account Manager 408-771-4916 al@ecsimaging.com ECS Imaging, Inc. IN A CITY OF BURLINGAME 2 I rf r U U C rl r Ul U U U C U U U U U x U U U Table of Contents EXECUTIVESUMMARY........................................................................................................................................... 4 COMPETITIVEADVANTAGE................................................................................................................................... 5 COMPANYPROFILE................................................................................................................................................ 6 ORGANIZATIONALCHART................................................................................................................................................ 7 IMPLEMENTATIONPERSONNEL .............................................................................................................................9 TRAINING............................................................................................................................................................ it ONSITE END USER TRAINING......................................................................................................................................... 11 ONSITE ADMINISTRATOR TRAINING................................................................................................................................ 11 ONSITEPOWER -USER TRAINING.................................................................................................................................... 12 ONLINEHELP RESOURCES............................................................................................................................................. 12 COMPLIMENTARY ECS USER TRAINING............................................................................................................................ 12 OPTIONAL ONLINE TRAINING OPPORTUNITIES.................................................................................................................. 13 SUPPORT.............................................................................................................................................................15 WHAT YOU GET WITH ECS PRIORITY SUPPORT................................................................................................................ 16 ECS DIRECT SUPPORT / EXTENDED SUPPORT HOURS......................................................................................................... 16 REFERENCES........................................................................................................................................................17 FUNCTIONALITY...................................................................................................................................................19 PROJECTSCHEDULE / APPROACH........................................................................................................................ 24 PROJECT MANAGEMENT METHODOLOGY........................................................................................................................ 24 PROJECTMANAGEMENT............................................................................................................................................... 25 ROLESAND RESPONSIBILITIES......................................................................................................................................... 25 PROFESSIONALSERVICES............................................................................................................................................... 26 PRICING............................................................................................................................................................... 30 ECSIMAGING PROPOSAL COST............................................................................................................................ 31 HARDWARE AND SOFTWARE SPECIFICATIONS.................................................................................................... 32 SUPPORTED WEB BROWSERS AND MOBILE DEVICES.......................................................................................................... 32 SYSTEM ARCHITECTURE INFORMATION.............................................................................................................. 33 PRODUCTINFORMATION............................................................................................................................................... 33 SOFTWARE PRODUCT DESCRIPTIONS.................................................................................................................. 40 OPTIONAL LASERFICHE SOFTWARE MODULES................................................................................................................... 44 COMPLETELASERFICHE RIO PRICE LIST................................................................................................................48 APPENDIX 1- PROPOSAL FORM PART 2 PROPOSAL PRICING.............................................................................. 51 CITY OF BURLINGAME Executive Summary ECS Imaging, Inc. is pleased to present our proposal for the design and implementation of an Electronic Content Management System and WORM (write -once, read many time) security solution to the City of Burlingame. The objective is to provide a turn -key solution that includes electronic document management and WORM security in an integrated environment. This solution will provide the City of Burlingame an ECMS that will allow them to quickly access, retrieve, manage and report on all document in the system including Building Permits and Plans. A key component of the solution will be utilization of the Laserfiche Weblink Public Portal which will allow data to be accessed by both the public and staff making access to the data more efficient, accurate and consistent. Since 1987, Laserfiche has grown from a system to image documents to providing full capabilities to manage and secure content. We understand that cities put a high priority on the security of their data. Laserfiche will be providing an Assureon WORM security solution (unalterable media) for the city of Burlingame to ensure that they can meet the strictest regulatory requirements such as HIPAA, SOX, and SEC17. In addition, Laserfiche provides a user-friendly interface and full capture (OCR) capability. Laserfiche is a flexible and configurable system allowing you to start with any number of users and grow to a full enterprise system as the need occurs. We have an excellent reputation for data conversions from other systems. Our project mangers and support engineers have both years of knowledge and experience with data migrations and conversions. In 2017, we have already completed 15 conversions from other systems for our clients. The conversion of the Building Permits and Plans (90 gigabytes) from Papervision will be accomplished in a timely and accurate manner. ECS will provide the experience and knowledge we have gained through the installation and support of over 400 systems in the United States including over 100 Cities in California. Maintaining systems from Mississippi to the Hawaiian Islands, from our two offices in California, has given us experience for implementations and maintenance, no matter where our client exists. We have been supporting the Burlingame Police Department for over 10 years for their Laserfiche implementation. ECS Imaging has been California's largest provider of Laserfiche enterprise content management solutions since 1995. ECS Imaging Inc.'s long history of successful installations and "Client Centric" approach to building comprehensive solutions is underscored by our extensive list of supported accounts. ECS can help the City of Burlingame: ■ Centrally manage records • Instantly find any record by word, phrase, or your preferred filing categories ■ Reduce costs of paper duplication and storage ■ Protect information from disaster and unauthorized use ■ Retrieve supporting documents while working with other applications ■ Streamline processes with automated workflow and notifications CITY OF BURLINGAME 4 Competitive Advantage State why your system is the best solution to meet the City's needs The Laserfiche Document Management System is easy to install, easy to learn and easy to use. Laserfiche is a flexible and configurable system allowing you to start with any number of users and grow to a full enterprise system as the need occurs. Laserfiche Software is utilized by more than 35,000 sites worldwide with an emphasis on government entities including about half of the Cities in California and over 3,000 nationwide. Laserfiche offers a full product suite of features including: DoD 5015.2 Records Management, Weblink public portal and the Web Access thin client. Laserfiche Mobile allows access to Laserfiche through an app on your Android, iOS and Windows mobile phone and tablet devices. Workflow and Electronic Forms for collecting forms and information while automating business processes. LF Connector is an out of box screen scraping and scanning tool to integrate Laserfiche with other systems on the fly. The proposed solution provides easy -to -use document management, document storage and retrieval capabilities through an intuitive and flexible interface that will be customized to meet the needs of the City. Flexible licensing allows us to deliver the solution the City currently needs, and will allow scalability for future growth. We've proposed a solution that will utilize a single centralized repository, controlled through security. Users will access the system through a user-friendly, Windows -centric or Web browser interface. The proposed capture platform will automate the recognition, indexing, and filing of documents with a built in interface to the rest of the system. The proposed solution is compatible with the City's current technology environment. State concisely why your company is the best to deliver the product ECS Imaging, Inc. is a world -class Laserfiche provider and has continuously been ranked the #1 value added reseller (VAR) in the western United States for over 22 years. We specialize in turn -key document management solutions and have installed more than 400 Laserfiche systems in 16 states. Ranging from stand-alone systems to complex enterprise systems with high volumes of sensitive data, ECS Imaging, Inc. prides itself on providing services for each unique situation. ECS Imaging, Inc. was established in 1990 with the goal of perfecting the art of blending business with technology to help government and commercial organizations improve their operations. We have over 27 years of experience in the industry and 22 years with Laserfiche. We have installed Laserfiche solutions in most industries with an emphasis on local government. Our solutions have been implemented for a variety of agencies from small cities with one department to enterprise -wide, multiple server, multiple domain networked solutions over WAN's, LAN's and Virtual Farms. We offer a full range of turn -key imaging services including: document management with a -forms software, digital signatures, hardware, consulting, project management, on -site training and support, scanning services, microfilm/fiche conversions. Some of our industry partners include Microsoft, Canon and Fujitsu. ECS Imaging, Inc. also partners with agenda manager, email manager, and digital signature providers such as, NovusAGENDA, CMA Email Archive, and ARX Digital Signature solutions, all of which greatly improves the paperless environment and simplifies your business processes. Additionally, ECS offers a complimentary Annual Conference for our clients and quarterly user groups with free training. We believe in providing continued added value to our clients in an ongoing basis and assisting them in utilizing the solutions we provide to the maximum potential. We have developed strategic industry partnerships to provide our clients an enterprise content management solution from one source; ECS Imaging. Our Northern CA Annual Conference is coming up October 26, 2017 being held in San Ramon. CITY OF BURLINGAME 5 Company Profile ECS Imaging was founded in 1990 by CEO, Jim Pappas, a pioneer in the content management industry. The company has maintained the same Executive Management since its inception. ECS Imaging became a Laserfiche Value Added Reseller (VAR) in 1995 and has achieved top performance recognition consistently every year since. ECS has expanded with implementations across the USA from our offices in Riverside, Concord, and Tucson. ECS Imaging is a Gold Certified Laserfiche provider and has continuously been ranked as the top value added reseller (VAR) in the Western United States for 21 consecutive years. We focus our efforts on helping organizations become more efficient by eliminating paper -based business processes. We specialize in providing government and commercial organizations innovative turn -key document management solutions with the award winning Laserfiche Enterprise Content Management Systems. ECS has over 26 years of industry experience and 22 years with Laserfiche. ECS Imaging is a full service document management solutions provider and currently employs 43 full time staff providing the following range of services: ■ Project Management ■ Laserfiche Software Installation • Software and Hardware Integration • Data Conversion Services ■ On -going Support of Software and Hardware t ■ On -Site Training and Support " ■ Scanning Services (including Large Maps, Microfilm, Microfiche conversion) ` ■ Out -of -the -box Integrations with Yd Party Applications o PlanetPress o GeoDocs o NovusAGENDA o Zynbit Email Management o Docusign Digital Signatures it o Psigen Capture Solutions o MS Office and SharePoint ■ Custom Integrations with 3'd Party Applications • Documentation • Complimentary Quarterly User Group Workshops with Training ■ Annual Complimentary Client Conference with Training We focus on the goal of helping organizations of all sizes improve business operations and increase productivity and we can help your organization: ■ Eliminate paper based processes ■ Automate data and information collection ■ Simplify the management and access of business records ■ Secure information from unauthorized use ■ Attain Records Management Compliance CITY OF BURLINGAME 6 Organizational Chart � �t t C1i1 WaMirEBid T S� t f®eNmaMle�n 1ksB.airt �� TIm Blcfmdl __ MtSa as A — AA mw bDII Icewoale - 61[QBO � A[rtlia�pr Acmwrt B.Ogoa Saepnrnex Sa Sane! NfiAan A[oant Mwnpr BBenb Sorov 1Yw SenOpaxw Se+Oya!!or So4tbn,F�wt BasSSSaor6 ioWl fonOpasor Son Opalter Ckkta6slGuaer! rlanrll A<eda! BBISIbYtgWt Wad, C+ea Son Opaa[or SonBBaler Satiate ldut PFA7ps BtBlataAnger DYI BW I CY An�Grr o1hl -Budd— IIPaa•t Ofle� Aa4n.A� AarBA�n6v! I BN 01aa SylBnB/Y �� AcmartWupf TwASo (rywspt<r DrWlBaaAnY,a AaBAaYse foatW i hai101ee BraiS�Ln/ a�N �B ( NIea BYtfnle CeII+Y1to� AcareBYnpr TwY�tl•A�WWIn OlOjit� 1 A[aAablA SonOBaenr Isi AMnNbn comtt $ar MaiarBa}�ye Snwq m Taieks(Alwdxa Tahk+lh�e Send VM D—N—d A[mu�rthtinspr 1 SgfibPau. Iae Aai! SadWWAEaecK!• Ta7nkllAsmden DlNi San pPa�ew finnm atetStttMm vdlaaa TldWalAssadrte cre•ra:s Sw08ratie k Industry Experience With the largest technology staff of any Laserfiche VAR in the Western US, we have the expertise, experience, and proficiency to successfully install any size Laserfiche system for any type of business. We have installed systems for individual departments, multiple departments, multiple locations, and enterprise -wide. We have extensive experience installing and supporting systems for local government, County and State government, Education — K-12 and Higher, Special Districts, Federal, Tribal, non -profits and commercial organizations. CITY OF BURLINGAME 7 Our experience working with more than 400 clients in both the public and private sector and decades of being recognized as the leading Laserfiche Value Added Reseller (VAR) has given us the confidence and capability to successfully manage projects of any size. We take great pride in providing superior and consistent technical support that exceeds the requirements of our clients. System Integration Experience Integrations with 3`d Party Applications: ■ Financial Systems: InCode-Tyler Technologies, Munis Financial, JD Edwards, Eden Financial, Oracle Financial, Springbook, QSS, Peoplesoft Financials ■ ERP Systems: Peoplesoft, Datatel, Microsoft Navision, Linux based Green -screen ■ Permit Systems: CRW Permits, H.T.E., Accela, Eden, Tyler Tech nologies-Energov ■ GIS Systems: ESRI, AutoDesk, Geo Docs ■ Law and Justice: ISD Court Case Management, HITS (Hawaii Island Tracking System), ECS Custom Upload to District Attorney, Mugshot and Sixpack Applications • Other Applications: NovusAGENDA, Zynbit Email Archiving Integration, PlanetPress Transactional Documents Integration, Psigne, DocuSign, Ratchet X, Microsoft SharePoint, Amazon Cloud Data Conversion Experience Data Conversions performed by ECS Imaging: • Questys ■ Papervision N Excalibur ■ FileNet ■ Alchemy ■ Exigen — Visiflow ■ LibertyNet ■ Microsoft Access ■ Fortis/File Magic ■ AX/OTG/Legato ■ OpenText • Alfresco ■ Sire 0Minolta MStellant ■ OnBase NSytech 0ATPAC • ImageNow ■ Content Verse N DocStar ■ DISC Image NDAZEL aHP Trim ■ Image X aImageFlow MuniMetrix E Excalibur on VAX CITY OF BURLINGAME 8 Implementation Personnel Chad Rodriguez, Chief Technology Officer Industry Experience: 15 Years RESOURCE SUMMARY: Accomplished management professional with significant experience in electronic content management, team management, project management, network infrastructure, software development, and systems administration with an emphasis on industry proven process improvement strategies across various business applications. He earned a Bachelor's degree in Computer Science and Engineering as well as a Master's degree in Business Administration. He is a motivated, transformational, and responsible individual who possesses exceptional interpersonal skills as well as a personal dedication to providing the best quality of work whether from himself or his team. RESOURCE EXPERIENCE: Led project to implement an enterprise wide multi -departmental document management and workflow system at a multi -location government organization. Project included in-depth analysis of business processes, prototyping, and integration into existing databases, mainframe, and LAN/WAN environment. o Solutions for Finance, HR, Transportation and Land Management, etc. Led project to implement an enterprise wide document management, workflow, and high availability system at a multi -location government organization. Project included the replacement of a legacy document management system, building new and more efficient business processes, integration into existing systems, and managing resources to meet aggressive schedules. o Solutions for Judicial, etc. ■ Led project to migrate legacy document management system content to a new enterprise wide document management system at a government organization. Project included managing production critical system resources, sensitive time schedules, and transferring a significant amount of historical data. o Solutions for Conservation and Development, etc. EDUCATION: ■ B.S. in Computer Science & Engineering — University of La Verne ■ M.B.A in Technology, Management & Leadership — University of La Verne ■ 15 years of industry experience (as of 2015) ■ 8 years of Laserfiche experience (as of 2015) ■ 5 years of management experience (as of 2015) CERTIFICATIONS: ■ All Laserfiche CPPs except Forms CITY OF BURLINGAME 9 Brian Grove - Project Manager / Consulting Engineer 19 Years of Industry Experience RESOURCE SUMMARY: Veteran project manager and support engineer working with an extensive experience in the government and private sectors. Analyzing existing environments and businesses processes to develop workflows and forms to automate and capture data in the most efficient ways. 5 years of previous experience as a scanning service bureau project manager, 10 years of technical support and software project management experience, and 4 years as an IT Manager have prepared me for today's technical challenges. 15 years of experience supporting and working with Laserfiche software suite. RESOURCE EXPERIENCE: ■ Designed a Records Management repository and related workflows for the Alameda Zone 7 Flood Control to automate the filing of records accurately and intelligently into Record folders based on metadata to control retention according to their policies. Allowing users to essentially index and forget for ultra fast and accurate filing of all documents and file types. • Integrated with the Town of Gatos' Human Resources front-line business application to perform database lookups and populate metadata to streamline their onboarding process using Quick Fields. Using Workflow, accelerated the capture of data and the approval process for employee reviews, status changes and payroll modifications using the town's existing Personnel Action Form (PAF) pdf form. ■ Transformed the ingestion of electronic documents for the City of Capitola using Quick Fields and pattern matching to automatically parse file names and populate metadata to establish and maintain a consistent and intuitive folder structure. ■ Refined the capture process for the Stanford University Blood Center to greatly reduce the processing time for their blood donor packets using Quick Fields. ■ Constructed workflows for SuperGen Pharmaceuticals to streamline the updating and approval process of their Standard Operating Procedures (SDP's) ■ Developed a business process for the Town of Los Gatos Police Department to notify record clerks when new cases have been entered into their CIIS system, and are ready for additional processing. The workflow provides a collaboration workspace for the Record Clerks to process the police cases that have been assigned to them by their manager, giving the manager control of the records clerk's workloads. EDUCATION: ■ West Valley College, Saratoga, CA o Concentration: Information Systems • Computer Science CERTIFICATIONS: ■ Laserfiche Administrator 1,11 ■ Laserfiche Records Management ■ Laserfiche Workflow 10, Business Process Management ■ Laserfiche Capture Workflow ■ Laserfiche Specialist, Laserfiche Capture I, II ■ Laserfiche Specialist, Business Process Management II: Forms ■ Laserfiche Specialist ■ Law Enforcement Level 2 CJIS Security Certified CITY OF BURLINGAME 10 Training Providing proper training is critical to the success of the implementation. In most cases, training is provided onsite by ECS trainers using the installed system. These training sessions can be scheduled for individuals or groups according to their role. Onsite End User Training Laserfiche Training for Thick and Thin Client, Web Access, and Weblink This hands-on or group training is for users who have never used Laserfiche before. Some of the topics covered in this training are: Annotations, Customizing the Document Viewer, Document Metadata, Using the Folder Browser, Electronic Documents, Searching, Importing Documents, Exporting and Printing Documents, and Snapshot. One session will be comprised of scanning, batch scanning, advanced scanning, importing and indexing. It is recommended that only a few at a time be in this session, as this session includes hands-on training for each person. It's important that each Scan operator actually scan in real documents and get familiar with the process. This hands-on or group training is for user who will be scanning documents into Laserfiche using Laserfiche Scanning. Topics discussed in the training are indexing, short-cut keys, batch processing techniques, and cleanup tools. The second session will be for retrieval and viewing only users. It is recommended that there are no more than 10 individuals per session. This will address the various retrieval methods, viewing options, printing, emailing and customizing tool bar options. This session includes detailed instruction on the various methods for searching within Laserfiche including Quick Search and the Customize Search option for more advanced search criteria. This session also covers search results and what information is returned, how to open and view documents, and how to utilize the information returned. Onsite Administrator Training System administrators should be encouraged to participate in as much of the implementation process as possible so they understand how the hardware and software components are configured and work together. System Administrator Training begins with a comprehensive overview of the Laserfiche System. This includes each component reviewed in detail. Integration and installation issues are also addressed. The role of the trainer is to provide the participants a thorough understanding of the Laserfiche system so that they can develop, integrate, and manage the system at their organization. As a Training Outline, they will be learning: Template Creation and modification, folder design concepts, Laserfiche security setup and administration, database backup, other miscellaneous tips and tricks for the Laserfiche System Administrator, volume management, other Laserfiche products/plug-ins, most CITY OF BURLINGAME 11 common Laserfiche problems and how to resolve them. Some of these functions may be taught also to the Department Manager. The System Administrator is usually someone with a good knowledge of computers; often an Information Technology person would be best for this role. Onsite Power -User Training Training may consist of one or more of the following courses depending on the software modules purchased. Laserfiche Workflow Admin Training This hands-on training is for users who will be designing workflows within the Laserfiche System. This class is not exclusive to IT, but users should be technically savvy and familiar with IF/THEN logic. Some of the topics covered in this training are. Parallel and Conditional Routing, E-mail Notifications, Reminders / Deadlines, and Repeat/Looping related to business processes. Laserfiche Quick Fields Training This hands-on training is for users who will be creating Quick Fields Sessions. Typically, this training is for IT or Power Users of Laserfiche and includes automating Quick Fields Sessions, data capture, extraction and validation, image enhancement, and customizing the handling, processing, and information capture for specific document types. Class material is dependent on the Quick Fields modules purchased. Laserfiche Audit Trail Training This hands-on or group training is for user who will be generating or viewing Audit Reports on the Laserfiche Repository. Laserfiche Audit Trail is typically used to investigate the viewing, retrieval, or export of a document from the Laserfiche Repository. This class is typically limited to Administrators and Power Users with comprehensive access to the Laserfiche Repository, Online Help Resources As part of your Laserfiche Software Assurance Plan, all licensed users of the system will have 24/7 access to the Laserfiche Support site where you will find additional online training opportunities. The Laserfiche Support Site offers a variety of resources to help you use your Laserfiche products more effectively including best practices and tips for using the products, troubleshooting information and hotfixes, technical papers on a variety of topics, product demonstration and how-to videos located on the Laserfiche YouTube site, and a Code Library and other resources for developers. The Support Site is updated regularly. Complimentary ECS User Training We believe in providing continued added value to our clients in an ongoing basis and assisting them in utilizing the solutions we provide to the maximum potential. That is why we offer complimentary training opportunities throughout the year to provide added value to your Laserfiche investment. We CITY OF BURLINGAME 12 offer free User Group Workshops scheduled in Northern and Southern California on a quarterly basis that are hosted by one of our client's at their facility. Our complimentary Annual Customer Conferences are also held in both Northern and Southern California and provide a full day of Laserfiche training, networking, and consultation opportunities. This year our Northern CA conference is being held in San Ramon on October 26, 2017. Our monthly eNewsletter provides additional information about ECS events and Laserfiche news including product details, new software releases and updates, tips & tricks, client success stories, webinars, industry news with partners, and other on-line training resources. Optional Online Training Opportunities Self -Guided Online Training (Laserfiche Support Site) Laserfiche offers a Certified Professional Program (CPP) with online courses designed to provide users with step-by-step training on setting up, using and optimizing Laserfiche software. These self -guided online training courses are available on the Laserfiche Support site. The first course (ECM 101) is available at no cost and is recommended for anyone new to Laserfiche. Additional courses are offered at a cost of $100 per course and provide detailed information to help users maximize the value of their Laserfiche investment. Certification includes a self -paced online exam, if users do not pass the exam on the first attempt, they can take it a second time at no additional cost. Getting Started Content and Process Managerent System Administcation ■ ECM 101(no cost) 0 Using Laserfiche Forms System Administration ■ Getting Started with 5 Capture ■ Laserfiche Administrator II Laserfiche Z Capture 11: Quick Fields ■ Records Management ■ Building Laserfiche Workflows Edition I ■ Designing Laserfiche Forms Troubleshooting ■ Laserfiche Integrator I Online Training Center (Optional Laserfiche Training Development Plan) The Training Center is a resource for on -demand Laserfiche training with more than 300 training videos available. The videos are designed for every skill level from basic users to advanced system administrators. The Training Center provides a cost effective way in which to administer training for the entire organization and to track the training progress of each Laserfiche user. With an annual subscription, members will have unlimited, 24/7 access to the full suite of training videos which includes categories such as Laserfiche Administration, Laserfiche Client, Laserfiche Web Access, Tips & Tricks, etc. Training Center Pricing Gate Licenses.. Cost 1 1-4 users $495.00 2 5 — 9 users $925.00 3 10 — 24 users $1,620.00 CITY OF BURLINGAME 13 4 25 —49 users $2,840.00 5 50 — 99 users $3,920.00 6 100 —199 users $5,180.00 7 200-499 users $6,995.00 8 500 + Request Quote * Training Center licensing is based on total number of Loserfiche user and retrieval licenses. CITY OF BURLINGAME 14 Support Laserfiche Support Assurance Plan (LSAP) is an integral part of keeping your software up to date and ensuring that you have access to all of the latest features and functionality the software has to offer. The Laserfiche Software Assurance Basic Plan includes the following: ■ Unlimited telephone support through your authorized reseller ■ Free copies of Software Version Updates, (updates are released an estimated 1-4 times per year). ■ All the latest hotfixes, updates and patches to keep your system running at peak efficiency. ■ 24/7 access to the Laserfiche Support Site and Laserfiche Answers where users will find detailed technical information to help optimize the Laserfiche system. • Comprehensive training opportunities are available to all staff including quarterly Regional Training opportunities and the annual Laserfiche Institute Conference ■ 100% of the purchase price of your current Laserfiche software can be credited to any new product purchase. ECS Priority Support is an optional support plan to the basic Laserfiche Software Assurance Plan t itysuppw ■ Consistent and continual operability is paramount for your organization. Rather than spending hours on the phone or on the internet looking for a solution, ECS Priority Support will help get you fully operational with an immediate response. ■ Location is very important when it comes to supporting our clients. Having offices located in Northern and Southern California and Arizona allows us to respond quickly to onsite support requests. ■ Immediate response time allows our specialized tech team to respond to your problems immediately within hours of your call. ■ Guaranteed on -site hours gives our clients pre -paid hours each year for additional training, updates, consulting and support on - site. CITY OF BURLINGAME 15 What You Get With ECS Priority Support Each customer maintains an experienced Account Manager dedicated to your current and future needs Your Account Manager helps coordinate training and on -site visits. Your Account Manager provides consultative advice to the project not only at the beginning, but also for planning out future requirements as well. This level of care ensures a smooth implementation and guarantees that our client's expectations are met and exceeded. Our priority support plan includes a Toll Free number with Unlimited Priority Phone Support with a 4- hour response time. Additional support avenues include a dedicated support email account (HelpDesk@ecsimaging.com), and Website with download/upload capabilities. We also offer Remote Desktop Assistance. We offer hours of support from 7:30 AM to 5:00 PM PST, Monday through Friday, excluding holidays. All support will be provided through ECS Imaging, Inc. directly. Priority Support hours are available for remedial support, additional consulting and training needs, or for version upgrades/releases of the software. ECS Direct Support / Extended Support Hours ECS offers after hours support on a case by case basis typically for large upgrades to minimize downtime or emergency support. ECS does have customers that run 24/7 operations and provides support when needed for those clients. Laserfiche provides a 24/7 support portal website complete with videos, white papers, knowledgebase articles and Laserfiche Answers for Q&A. Laserfiche has the complete help manual online built into the system with screenshots and context sensitive search for help topics. Laserfiche Rio Enterprise includes live chat on the web with a Laserfiche support engineer. Laserfiche has a number of offices around the world. This global presence has directly benefited the domestic Laserfiche community by significantly extending the hours that technical support engineers are available to answer questions in the United States. While Laserfiche corporate headquarters or ECS may be closed, you can still reach an international Laserfiche support team member through the Laserfiche Live Support Chat for help during the following times: ■ Sunday: 5:00 pm PST-12:00 am PST. ■ Monday through Thursday: 12:00 am PST— 2:00 am PST and 6:00 am —12:00 am PST. ■ Friday: 12:00 am PST— 2:00 am PST and 6:00 am PST— 5:00 pm PST. These extended hours combined with an exceptional support team are especially valuable when questions or issues crop up beyond normal working hours. CITY OF BURLINGAME References Organization Name Year(s) Installed # of Users Departments Installed Products Currently Used Website Address / ECMS Public Portal, if Contact Name / Phone / e- mail address applicable City of Coronado 2010 23 City Clerk Forms Essentials, https://www.corona Dave Salinard 619-522-2427 do.ca.us (Papervision Conversion) Starter Public Portal, Web d,salinard(@coronado.ca.us Client, Mobile, Import Agent City of South 2002 126 City Clerk, Advanced http://weblink.ssf.n Tony Narrera et/weblink/Browse. San Building, Audit Trail, (650) 829-3914 x3914 asox?cr=1 Francisco Human Public Portal, tony.barrera(@ssf net Resources, Quick Fields, Planning SDK, ScanConnect, Plus Plug-in City of 2014 12 City Clerk, Advanced http://www.ci.emer Michael Parenti vville.ca.us/ Emeryville Public Audit Trail, (510) 450-7803 Works, Building Quick Fields: Zone OCR, mparentiCcDemeryville org Real Time Lookup, Web Client, Import Agent, Connector City of 2003 48 City Clerk, Forms, Forms http://www.saratog Debbie Bretschnieder a.ca.us/default.asp Saratoga Planning Portal, Quick (408) 868-1222 Fields, Real debbiebPsaratoga ca us Time Lookup, Web Client, Import Agent City of Pleasant Hill 2015 16 City Clerk Advanced Audit Trail, http://www.cl.pleas Ling King (925) 671-5269 ant-hill.ca.us/ Web Client, lking@Pleasanthillca.org Forms Pro, Public Portal, Import Agent City of 2012 60 City Clerk, Advanced http://24.104.72.12 Susan Neer /weblink8/Browse.a Livermore Human Audit Trail, (925) 960-4211 spx?startid=431 Resources Web Client, smneer@ci-livermore.ca.us Weblink, Quick Fieldss, Zone OCR, Real Time Lookup, ScanConnect, Plus Plug-in CITY OF BURLINGAME 17 City of San Ramon 2002 VAR Transfer 55 City Clerk, Police Advanced Audit Trail, Weblink, http://www.ci.san- Rose Coe (925) 973-2553 rco@sanramon.ca.gov ramon.ca.us/welco me.html Import Agent, ScanConnect, Plus Plug-in City of Cupertino 2000 40 City Clerk, Planning, Forms Pro, Forms Portal, Quick Fields http:1164.165.34.13 Mariyah Serratos (408) 777-3189 marivahs@cupertino.org /weblink/Browse.as px?startid=676&dbi d=0&cr=1 Classify, Connector, SDK, Scan connect, Plus City of San Pablo 2003 42 City Clerk, Building, Accts Weblink, ScanConnect http://www.ci.san- Rogelio Vista (510) 215-3043 rogeliov@sanpabloca.gov pablo.ca.us/ Payable City of Rohnert Park 2016 VAR Transfer 12 Building Forms Essentials http:j/www.ci.rohn Joanne Buergler (707) 588-2225 jbuer�ler@rpcity.ore ert-park.ca.us/ Town of Danville 2017 30 Town Clerk Starter Audit Trail, Weblink, Import Agent, http://www.danville Clancy Priest (925) 314-3327 coreist(@danville.ca.gov ca. ov Plus Plug-in CITY OF BURLINGAME 18 Functionality 6.a Provide a company website or YouTube or video link for employees to use to see a demonstration of your product. Lasertfcne You i ube site https://www.youtube.com/user/laserfiche Laserfiche Software Overview https:Hwww.youtube.com/watch?v=NluNcT2QMKQ ECS Imaging Website http:/Iecsimaging.com/``products/­­laserfiche/`­ 6.b Provide screen shots of the ECMS Searching (Thin Client/ Web Interface) interface. To perform a general search, use the Quick Search in the location bar. You can search text, entry names, fields, annotations, or a combination of these. You can also create new, custom Quick Search types. PropoSa=;te;;usit. sy > t3St Swdent RK> , d+s + > g 04ACdse Records > tj CAI Accounts Payable i OP2Personnel Records u 0515tudenr Recon35 0 05-01 APPli0WII5 > 2011-12-01 Fall > Q 2011.12 - 02 Winter > 0 2011.12-035pring > [-1 2011-12. 04 Summer J (_'1 2012-13-01 Fall > ] 2012-13-02 Went" > L] 2012-13.03 Spnng J E3 2013.14.04 Summer > [1 05,02 ti0u5in8 ^k slarreJ 0 Recml:; Ct'.-d ancumr..r.,s [� Retards laanagement Pettd, sm 8 ertr (1 selected) 3 "t FOR 2011- '-02v,t11[er \F.Il2012,13- �] 2012,13-02W,91 2012-13. 03.Spr08 ...i 2011314-0. Summer Web Access — Folder Browser View rR S ± e- ryF t7 i C1sl— Name Address Wm E 2011-12 - 01 Fall it mmda Wds Pr new More . Template ao template assigned Tags Edk tinkg Details Verslan5 Stan: ITM*fn'j^.+snips Modlfled &VerAdmin 2!1,20138r20 AL created SuprAdmin Document Management Overview I Within current folder N ,/ Document text Relevi Pages —r. V All fieldsas 1 Entry names Annotation text 79 2 74 3 `- Manage custom quick search P P'C f"%'>YS1 G 'd Cs-1tnrry rirn r- 04 A CITY OF BURLINGAME 19 Advanced search syntax gives you more flexibility when specifying the type of search to be performed. Although it is possible to perform most searches without using advanced search syntax, it is useful because it can be used to perform combination and Boolean searches. Advanced search syntax can also be used to refine search results when too many documents are returned. StattN % Search X '. Load c9 Sae ct Load Custartine Srarch I „Y pis-44¢ Hii ¢e _e: r0 Records matsagearccmt5earcfi _ Common "' common Business Process rewth tem s t Date Digital Signature se�chudm. Electronic Document rA De mem Text W AN Fields n Em�y 14—S 0 Annwatmo Tem Field u Wihin Folder ID s Line such esuns to Lank 0 tosde< Ptoposa1P&Pm Q'y% Name Selected lea + Pages wfthnE vroposslReyosaay [ Tag AM Reset Text 2 Wude sutda3ders user , Version v within Folder Within Volume Search Syntax __. _ ___ a l x pose i 3 After performing a search, a list of documents and/or folders that match the search criteria will be displayed in the Contents Pane. You can configure what columns/details are shown as results including Document name, Relevance Ranking, and Page Count. CITY OF BURLINGAME 20 .D+'w,"2sti Ai�r.3.«nmFnt 00­­ 0 { Folders search Results 10 emnes(1 sclxted) g 01 (n 0 Search Summary -. Name Hit... Relva Pages company.- Imtoke Nu_ PO Ni, t Document Management Overvi...* J, Document Management:. 705 1 36 common M€D-RFR2015-07 Electron... 179 2 25 Mead— Fmicu P,—,, More Document Aianagemeou tNen;oxv -.! '��' {A,DA IZFP for Document #... 17: 3 Template 3 Laserfiche Oouments % Document tert All fields GSD2RIS-i_EFllxrpriSe C... 8'.- a t2 Tags Edit. . Emtynames Arlttdta[€on te%( GO a90=15-`3151_EEM,RFT+ 455 5 12O Links Oetai€s .. ECAS RFPe 33? jj3 # 64 Vefsi-S Scat: backing wrgons. cam€ WT_15_2O€ elmiting mfor— 37 7 13 Modified sumAdmin Z,14 et3;10 V �€ Aslnutes 04-15,2011 15 s 12 S�Pt _FtFP.FS>D.Records_Man_. 17 9 27 ,. in it Calder pant ..11 _ MIME type applicitfoNpdf come Hrtx`�., . Fitt path tOOM%O05 OrWF0.pdf (] Pg.! Document Aianagement 01rerv€e9 A guide to the benefits, technoiagy and implement ':.. Q Pg. 1 Document Management Over deO A guide to the benefits, teChnology and Implement `r 5bp i advanced Q Pg. 1 sentlals of digrcai document management solutions 1 Run Smatter to erf is Q Pg.1 of digital document management 5oluilO is t Run Smarter' La erf Ich Ong A'&ga ed D Pg.2 Inalty published as Document mailing €n the New Mltleniurn=L20on CamRulink Mana 6.c Describe the process to implement your public portal on the City's website, and any other information about the Public Portal that Mould be helpful to the City. A ruonc Foram ncense is a ucense type tnat avows anonymous users to access the Laserfiche Server through Laserfiche WebLink. Because a WebLink installation may be accessed by the public, it is not feasible to allocate Named User licenses to everyone who will need to access the repository through WebLink. With a Public Portal license, you can make your repository available for read-only public access using WebLink. We have proposed Weblink with 10 retrieval -only user licenses. There are two general types of Public Portal licenses: Public Portal licenses that allow limited numbers of connections, and unlimited Public Portal licenses. With Unlimited Public Portal licenses, your Public Portal licenses must match or exceed the Server computer in number of processors. Limited Public Portal licenses do not have this requirement, but only allow for a certain number of concurrently connected users; additional users cannot log in once the maximum number of connections is in use. WebLink acts as a bridge between Internet Information Services (IIS) and the Laserfiche Server. There are three main components of a WebLink installation: • The Laserfiche Server, which stores the documents and data that WebLink users will view. • The Internet Information Services (IIS) Web server, which hosts the ASP.NET pages that make up WebLink's interface. • The WebLink files, including the ASP.NET pages and the program files. format and sends this request to IIS, which in turn sends it back to the Web browser so the user can view the document. The user never sees any of this --he or she clicks on a document and it opens; all details are hidden. To implement the Laserfiche Public Portal with the City's website, create a link or links within the site that points to one or more locations in the Public Portal. When clicked, visitors will be taken to a site that features your City's website theme and logo, and will be logged in automatically. Users will only have read-only access to the designated folders determined by the public user's access rights. 6.d Describe the process to import agenda packets into your database, making them accessible to the public to search and retrieve. Scanned Agenda Packets can be imported via drag and drop or automated wan anoEner Eooi. once we packet is OCR'ed, and a template is assigned and indexed, the packet will be text and field searchable. Once the agenda packet is in the proper folder that is public accessible it will available via the public portal. 6.e What mobile devices / systems does your public portal software currently support? Laserfiche supports Apple iOS, Android, Blackberry, and Windows mobile devices 6.f Describe the process you would use to convert the Building Permits and Plans from the PaperVision system. ECS Imaging will create a customized extraction script to export the images ana metaaaia Trom PaperVision, and import it into Laserfiche. 6.g How many PaperVision conversions has your firm completed? How many other conversions has your firm completed? Are you planning on utilizing a subcontractor to assist with the conversion (if so, please disclose the name and address of the subcontractor, and provide information about their background)? ECS Imaging has successfully completed Papervision conversion Tor Ene uty or t,oronaau M aan view County. Additional data conversions performed by ECS Imaging include but are not limited to: ■ Questys ■ Papervision ■ Excalibur ■ FileNet ■ Alchemy ■ Exigen— Visiflow ■ LibertyNet 0 Microsoft Access 0 Fortis/File Magic ■ AX/OTG/Legato ■ OpenText ■ Alfresco ■ Sire ■ Minolta ■ Stellant ■ OnBase ■ Sytech ■ ATPAC ■ ImageNow ■ Content Verse X DocStar ■ DISC Image aDAZEL ■ HP Trim ■ Image X ■ ImageFlow MuniMetrix a Excalibur on VAX ECS will not utilize a subcontractor for any portion of this project. All work will be performed by qualified ECS employees. CITY OF BURLINGAME 22 I 6.h. The PaperVision index does not currently indicate what is a Permit, and what is a Plan. Can you provide ideas on how this could be added during the conversion? once a method is determined to identity the different document types we can develop a workflow to assist in the identification of the documents. 6.i. The PaperVision index does not currently indicate date(s). The permit # indicates what year. Can you provide ideas on how dates or years could be added during the conversion? We could interface with CKW to correlate one of the existing date tields to associate the image's metadata. 7.a Please provide a draft project schedule, starting with contract sign -off, and ending with completion of training and implementation. Please see Protessionai Services Uutline starting on page 26. 7.b Explain your approach to the work, and what the City can expect (parallel processing, turnaround, etc.) The approach that EC5 would take to this work would be to chart the milestones for the different stages of the project. We would schedule kick off meetings with all stakeholders, and plan the milestones based on the needs of the project. Installation and development work would be in progress simultaneously with the conversion services for PaperVision. I Project Schedule / Approach As a project based firm, ECS Imaging, Inc. understands that our reputation is based on the impression we leave with our clients at the end of each project engagement. We place a great deal of emphasis on our project plan and the implementation methodology behind that plan. We have found this emphasis to be beneficial in ensuring that all of your expectations are met and exceeded throughout the implementation process. To enable a controlled, effective and timely implementation we would recommend a phased approach We have used this technique successfully in many previous implementations. The following section outlines the ECS methodology for implementation and is based on PMBOK guidelines published by the Project Management Institute. Project Management Methodology Step 1: Requirements Analysis - Gather and Confirm All Requirements for a Successful Implementation Performing a thorough requirements analysis is a critical first step to successfully completing a project on time and within budget. The requirements analysis involves a re-examination of the documents that will be captured, the processes that will be automated and the way people will use and interact with the documents once they have been digitized. During the requirements analysis, important design factors such as security, access and retention requirements will be examined and documented. Step 2: Planning - Define the Formal Work Plan, Checkpoints and Milestones for the Project The formal work plan will serve as the master schedule by which progress is measured. The work plan will include all project -related tasks, as well as all required resources. The published work plan will also be used to track all project -related activities and generate scheduled and ad hoc progress reports. A mutually -accepted work plan will be developed before work on the project will begin. Step 3: Design - Design Every Aspect of the System in a Design Specification Document Design is usually the first milestone of the project plan and is always documented in detail. System specifications will be developed to meet the needs outlined in the requirements analysis. These specifications will be submitted for approval before the build process begins. Design includes identifying and developing folder structure, index values/metadata, approval processes, and retention and security. Step 4: Build - Build the Application According to the Design Specification The system should be built according to the approved specifications. Any changes that need to be made should be made to the specification and agreed upon before they are implemented. Step 5: Test - Test the Application for Functionality, Performance and Design, According to the Specification Before the solution is rolled out, comprehensive testing should be done. It's important to identify issues through testing so that productivity is not hindered once the system goes live. CITY OF BURLINGAME RE Step 6: Revise - Revise the Application per Testing Results and Conform to Design Specification Based on test results, there may be functional or performance issues that require modifications to hardware or software components to address. System modifications should require the approval of an appended specification before they are made. Step 7: Rollout - Launch the Application, Supported with Communication, Training and Service The system should be rolled out based on a defined plan. All rollout activities, such as pilot testing, change management activities and training should be coordinated to ensure a smooth transition to the new system. Project Management At ECS, we have extensive experience implementing turn -key Laserfiche records management, document management, and business process automation solutions for hundreds of clients. Our experience implementing systems in similar environments provides us with significant insights into the best practices for your project. We intend to provide professional customized recommendations and solutions to the organization from kick-off to go -live to ensure a successful project implementation. Roles and Responsibilities Role Responsibilities Client Has final authority and responsibility for the project Executive • Reviews and approves changes to project requirements and project scope Sponsor • Allocates resources towards the completion of project tasks • Approves final deliverables Client Project & Reports to and receives direction from Client Executive Sponsor Manager . Participates in and approves of project plan requirements, scope, and deliverables • Manages, reviews, and prioritizes the client side project tasks with objective to stay on time and on budget • Provide status and progress reviews to project team and Client Executive Sponsor • Manages client side resources (project team members) • Monitor and control project schedule, budget, and quality • Reviews and approves deliverables • Signs off project milestones Client • Identifies the department requirements to Client Project Manager Department • Manages the completion of department specific project tasks Managers . Supervises department specific resources • Reviews and approves department deliverables Client . Validates feasibility of hardware requirements Information a Acquires and manages configuration of server and client hardware Technology • Supervises IT specific resources Manager . Reviews and approves IT deliverables Client • Responsible for client hosted training Trainers . Serves as the client's subject matter expert CITY OF BURLINGAME 25 • Long-term power -users or super -users of system information and on -going training for new and existing staff ECS Executive • Has final authority and responsibility for the project Sponsor • Reviews and approves changes to project requirements and project scope • Provides additional resources for scope changes • Approves final deliverables ECS Account • Make recommendations for business process improvements Manager • Finalize contract negotiations and commitment of ECS Imaging, Inc. to project • Monitor Project Manager accountabilities • Monitor Technical Manager accountabilities • Maintain active relationship with Client's Project Sponsor ECS Project • Provide progress updates Manager 0 Provide structured implementation methodology • Communicate required process changes to implement solution • Prepare and coordinate solution deployment • Coordinate the availability of staff to meet requirements of project plan • Communicate and confirm scheduled times with the client and ECS staff • Make recommendations for business process improvements Responsible for delegating configuration and setup per requirements and analysis (engineers and analysts to be determined based on project requirements) • Drive systems testing; resolve nonconformance's • Participate in User Acceptance Testing; resolve nonconformance's • Coordinate development of custom documentation to be provided to client ECS Business • Make recommendations for business process improvements Analyst • Analyze current methods and map to desired outcome • Identify gaps between desired outcome and standard software capabilities ECS Trainer • Provide training to Client Trainers and other staff • Develop training documentation ECS System • Configuration and setup of system Engineer • Installation and Configuration • Onsite and Remote Technical Support • Onsite Training Development Tasks (when needed) Professional Services The project timeline is flexible and we will work with your team to determine the right time and pace for the project. Below is an outline of the services that we will provide to ensure a successful implementation of the system. Installation Services-8 Hours ■ Validate servers have the prerequisites required for install ■ Install all core Laserfiche Server Software ■ Test installation of core Server Software ■ Setup SSO if needed CITY OF BURLINGAME 26 Implementation Services-48 Hours ■ Configuration (8 Hours) o User license assignment o Security permissions/access rights o Acceptance testing ■ Application Design (40 Hours) o Consulting to assist City with the development of folder structure, taxonomy, and metadata o Project management services ■ Creation of Project Plan based on high-level needs analysis, establishment of performance metrics, stakeholder dialogues, timeline development, detailed tasks creation, and communication plan development On -site Scan / Index / OCR Training (10 employees) — 4 Hours ■ One -training half -day On -site Search & Retrieval Training (25 employees) — 4 Hours ■ Two-trainings up to two hours each System Administrator Training (4 employees) —4 Hours ■ (Completed Soon After Software Installation) ■ Provide Laserfiche Admin Training for up to 4 System Administrators in one Training (1 Day) o Training will cover administrative tasks such as: back-ups, system maintenance, assigning licenses, establishing security permissions, and creating index templates Trustworthy Electronic Records Compliance - $3,500 Fixed Price* Installation Services ■ Delivery of storage device ■ Configuration of storage device based on specifications provided by City • Integration of storage with Laserfiche Onsite Training (2 employees) ■ Overview of storage architecture ■ Review of backup and maintenance procedures *Assumes permanent storage only and does not include assignment and implementation of retention polices requested as optional in 6.d Conversion of Existing Data — $7,342 Fixed Price Migration • Migration of 98 GB of PaperVision data to Laserfiche with associated metadata, foldering and assistance (where possible) in classification of plans and permits Workflow — 8 Hours Installation Services (0 Hours) On -site Workflow Training (10 employees) (2 Hours) On -site Workflow Training (4 administrators) (6 Hours) CITY OF BURLINGAME 27 Optional Professional Services Automatic Retention Assignment —40 Hours ■ Implementation of workflow to assign retention based on existing retention management rules After the specific scope of work is defined, we will determine the timeline for the project. We are flexible in regards to the start time of the project; including consulting, installation, configuration, and training of all users. The following is a high-level project plan with milestones and benchmarks: Description of Tasks Date 1 Kickoff Meeting and Requirements Gathering TBD 2 Software Installation TBD 3 Conversion TBD 4 SIolution Review and Validation Meeting TBD 5 Testing TBD 6 Administrative Training TBD 7 Workflow Training (as needed) TBD 8 End User Training TBD 9 Go Live TBD 11 11 1. Kickoff meeting: In the initial meeting, we will review the project plan, define project rolls, discuss and review project scope, review hardware requirements, set expectations of project milestones, z 2. and determine ongoing communication. Software Installation: Upon confirmation of order approval, the software can be installed within two to four weeks, dependent on availability of any requisite hardware. Installation will be a joint effort between the organization's technical staff and ECS. Detailed hardware recommendations for server side components will be provided to the organization. Additionally, we assist with initial client/scanner workstation installations and provide instructions for unattended deployment to any 3. remaining workstations. Conversion: ECS's development team will convert all appropriate documents and data from the existing document management system or document storage. Please refer to the attached documentation for additional details of the conversion process. 4. Solution Review and Validation Meeting: This meeting is to review the new solution with the organization to ensure the configuration has been completed per the requirements. Changes to the solution are made at this time. Multiple iterations may occur to achieve the final desired solution. S. Testing: Testing is performed of the final desired solution to ensure that all aspects of the solution are working as intended. ECS will demonstrate that the system is fully functional, security settings are verified, and system is validated by the organization to be fully operational and to meet their needs as proposed. 6. Administrative Training: ECS will train the organization's technical staff on the system's architecture, databases, backend applications, and interfaces with other systems. Training will also cover how to monitor and manage the security, users, and user rights. This training is designed for the organization's system administrator and will focus on how to setup the system, folder trees, file structures, templates, volumes, system monitoring, license usage, and backup procedures. 7. Workflow Training: ECS will train the organization's technical staff on configuring automated workflow processes utilizing the Laserfiche Workflow module for the Workflow administrator. CITY OF BURLINGAME 28 8. End User Training (Train -The -Trainer or Classroom Style); User training on how to use the software and to understand the business process. Training will cover how to use all of different software components (Workflow, Forms, etc.). 9. Go Live. An on -site engineer will be available on the Go Live date. CITY OF BURLINGAME 29 Pricing Please see Appendix 1 for Proposal Form Part 2 Proposal Pricing CITY • BURLINGAME 30 ECS Imaging Proposal Cost Software Rio Includes Workflow, Web Access, Mobile, Adv. Audit Trail, Digital Signatures, Discussions, Unlimited Servers, Forms Essentials QuantitySKU Description Unit Price ENFPL25 Laserfiche Rio Pilot Named Full Users (25-49 users) $ 900.00 30 $ 27,000.00 PPM25 Laserfiche Weblink Pilot Portal (25 retrieval users) $ 25,000.00 1 $ 25,000.00 QCS Laserfiche Quick Fields Core $ 5,000.00 1 $ 5,000.00 Software Discount $ (4,560.00) $ S2,440.00 Annual Maintenance and Licensing SHIJ Description ENFPL25B Laserfiche Rio Pilot Named Full Users (25-49 users) LSAP $ 180.00 30 $ 5,400.00 PPM25B Laserfiche Weblink Pilot Portal (25 retrieval users) LSAP $ 5,000.00 1 $ 5,000.00 QC1B Laserfiche Quick Fields Core LSAP $ 11000.00 1 $ 1,000.00 AS-EKEL-56 Assureon Encryption Key Annual Fee $ 2538.00 1 $ 2,538.00 OSE-AS-ANX Assureon 8TBAXAppliance lx-Single5iteOn5ite5upportNBD $ 4,448.00 1 $ 4,448.00 Annual Maintenance Subtotal $ 14386.00 Hardware SKU Description AS-AX2-8 Assureon 8TBAXAppliance lx-Single Site Unit $ Price Quantity 33,846.00 1 Line Total $ 33,846.00 Hardware Subtotal $ 33,846.00 Professional Services SKU Description ECSCI ECS Install, Configuration, and Consulting Services $ Rate Quantity 1,800.00 9.50 Line Total $ 17,100.00 ECSC ECS Data Conversion Services $ 7,322.00 1.00 $ 7,322.00 AS-ONSITE-INSTL Assureon 1-Day On -Site Pro Services $ 3,500.00 1.00 $ 3500.00 Professional Services Subtotal $ 27,922.00 Subtotal $ 132,594.00 Tax Rate Burlingame 8.7505/6 Tax $ 2,961.53 Software is only available via download and is not subject to cA sa les tax Shipping $ - Total $ 135,555.53 NOTE: Please see Appendix 1 for Proposal Form Part 2 Proposal Pricing CITY OF BURLINGAME 31 Hardware and Software Specifications We always recommend going with the newest software environments. Typically, this will result in better performance and a more future proof environment as updates will continue to be available into the near future. Supported Operating Systems (x86): Supported Operating Systems (x64): Windows 7 and above Windows 7, Windows 7 SP1 and above Server 2003 SP1 & SP2 and above Server 2003 SP1 & SP2, Server 2003 R2 and above Supported Database Management Systems (x86): MSSQL 2008 v10 SP1 & SP2 and above Oracle 10g re (Version 10.1.0.2 and above Supported Web Browsers and Mobile Devices Web Browsers: Google Chrome Mozilla Firefox Internet Explorer 10, 11 Microsoft Edge Safari Supported Database Management Systems (x64): MSSQL 2008 v10 SP1-SP3 and Express and above Mobile Devices: Apple iOS Android Blackberry Windows CITY OF BURLINGAME 32 (4' System Architecture Information Laserfiche Server is an extremely efficient and robust application that creates a very small network footprint yet can scale to support thousands of users, multiple databases, and an abundance of information. The base server is a security gateway to the suite of Laserfiche products. Images and OCR text are stored as TIFF documents and ASCII files (Group IV Compression) to guarantee document integrity as well as future availability. Laserfiche is optimized for Microsoft SQL Server database platform. Metadata information is stored within the database server to allow for scalable quick access. Since Laserfiche utilizes Microsoft SQL database as its backend, it is fully ODBC compliant, meaning it can communicate with most any standard data source. The Oracle version of Laserfiche is available at an additional cost. Product Information The following features are standard with the Laserfiche system installation. A detailed description of each feature is presented below: ■ Robust Granular Security ■ Built-in Document Viewer ■ Quick Search and Advanced Search Options ■ User-friendly Scanning Interface ■ Email, Snapshot, and Web Access ■ Microsoft Office Integration ■ Share Point Integration Robust Granular Security The Laserfiche access control system provides fine control of user actions within the repository and what level of information they can access. Users can be authenticated to Laserfiche through username and password or through Windows Authentication and/or LDAP. Laserfiche provides the ability to assign security rights to Windows users and/or groups through integration with Active Directory. To make security rights management most efficient, it is recommended that security profiles be created at the group level and all groups be tied to Windows groups through Active Directory. This strategy will automatically provide appropriate access to new users who are added to the domain and will remove access from users as soon as their network login is deactivated. Encryption can be enabled for content in transit and at rest. Content in transit can be encrypted by leveraging Secure Socket Layer (SSL) and Transport Layer Security (TLS), which are cryptographic protocols used to encrypt and secure communications. Additionally, you can encrypt files in Laserfiche at rest, using Laserfiche's built in (AES-128, AES-192, or AES-256) volume encryption option Laserfiche security can be divided into Feature Rights, Access Rights, Privileges and Tags. Feature rights determine what actions a user can perform in the system, while Access Rights allow those actions to be fine-tuned based on the type of object (document/file) to which rights are assigned. Access Rights CITY OF BURLINGAME 33 control user access to folder structures, documents, document annotations, volumes and metadata. Permissions provide the ability to distribute administrative functions without providing system - administrator level access. Tags are user definable and represent the sensitivity level of the documents to which they are assigned. With the robust security features in Laserfiche, you can easily: ■ Manage Users and Groups ■ Manage Volumes, Templates, and Fields ■ Manage Security Profiles ■ Manage Repository Options, and much more Built-in Document Viewer Laserfiche has an easy to use document viewer that allows for flexible, user -configurable display of index keys, document properties, predefined tasks, page thumbnails, document notes, and toolbars. The viewer also allows for single -page viewing with multiple options for zooming in and out. Users can easily select preset page region views that can be both system and user -defined. Automated zooming allows the document viewer to auto -position the view of newly opened pages based on the document type. Multiple view panning options make it easy to adjust the current position of specific areas on the magnified image. Users can apply specific annotations such as stamps, sticky notes, text, and redactions to images directly from within the document view interface. Documents can be rotated in the document viewer and saved to maintain the rotated view. Perform common operations such as re -index, copy, e- mail, export, print, and delete pages within document view interface. Convenient and flexible page selection interface within document viewer. Also provides the ability to open a viewer -displayed document in an associated application for viewing or editing. t }t R v Q 0.„. 0 f :d ! T d� metaom FEews isnct30" thus Expense ReportEC5 =i Template � I Expense PCpArt}?} t Name Engb,.1 Nanr et, U &Itf jfle > Fpbp• W t21Y PayPeriod End Date P"P.Ad4d ow. ev 7e14 Totat Mlktepe ±t5 > eYl• Su.Unq MaHY4 F-mg Mints, lout YJ.YQB �2a.»u tea cnz ca,,, vaun Fv. cwa Comments Expenses W. E+pY.H esteq.,aa A-- N—VA-9. 0.t�tt-`s61! wta.t:vp!i 5ta' ­00 YdMA / fields PY. uPaw Addhanoge Sews c•.runn osmevs»on } Empioyee 10 - CITY OF BURLINGAME 34 Quick Search and Advanced Search Options Make searching more fluid and automatic with fully -integrated text extraction from all documents in your repository —such as imaged documents, electronic documents including Adobe® PDF and Microsoft Office® documents, and other binary files. You'll benefit from a multitude of powerful search methodologies, including full -text, metadata, annotation or folder/file tree search. Use bolded lines of context to find exactly the information you're looking for without searching through pages of a single document or opening multiple documents. Search through spelling variations or misread OCR text with "fuzzy logic" tools. Save and load common searches, copy text, pages or even entire documents from the Search Results pane. And speed searching through the repository with a Quick Search button from your toolbar. Advanced search syntax gives you more flexibility when specifying the type of search to be performed. Although it is possible to perform most searches without using advanced search syntax, it is useful because it can be used to perform combination and Boolean searches. Advanced search syntax can also be used to refine search results when too many documents are returned. When you have performed a search, the results of your search will be displayed in the Contents Pane. If your search was a full -text search, or an annotation text search, the Context Hits pane will appear in the bottom half of the Contents Pane. A context hit is a selection of the text surrounding the search term, providing you information about the context in which that term was found. Double clicking on an item in the Context Hits pane opens the document to the page where the search term appears. User -Friendly Scanning Interface Laserfiche has a built in scanning interface to the client and Web Access. Scanning may be done on your local network directly to the server or scan remotely with Web Access directly to Laserfiche from outside facilities. You may scan pages as either a document or as a batch. If all the pages you are scanning belong together in one document, scan the pages as a document. If the pages will be divided up into various documents, scan the pages as a batch. Batches make it easy to scan large numbers of pages at once while utilizing the optimum speed of the scanner, and then organize the information at a later time and even by a different user or workstation. Laserfiche works with most common scanning drivers and supports scanner features such as multiple image resolutions, paper size, color scanning, duplex scanning and automatic document feeders. It is able to display images as they are scanned so that the operator can visually verify image acceptability. The system will automatically collate a stack of double -sided pages even if only a single sided scanner is used. CITY OF BURLINGAME 35 M F& V. Actin Hdp o SeacAOFxtW NXftwv2Ve&edWNgWt10nkt0o ....._. FkType'SeAi* _ .ns —: C °aswreel�op.uee Ca�uen.amY :T i DO.A ex= 1 Expense Report ECS�� TeYyiM '1MtaWtenY� • S—w DYcpmmts Jt MU-9. U+p 1anhY ..Mt.e•• m.x9 ape... TwN wSe.Y. EYpcnpa 4u. i.p.*u Lwgah. Mm•t n....or. Y 01 xae OKaa . WYeM tLw WJer ftq.1o11 L ".2550.nw. 300=Ii Fm FN4.;—n Email Allows users to send documents stored in the Laserfiche repository to internal and external recipients. This means users can share documents with people who do not have access to Laserfiche. Options allow users to determine whether to include annotations, stamps, highlights or redactions as well as whether to send specific pages, the entire document or multiple documents. Internal users have the option of sending a link to the document instead of attaching it to the email. When a Laserfiche user receives the email they can click on the link and the document will open in the Laserfiche Viewer. Snapshot Converts electronic documents into TIFF images and imports them into your digital repository. Snapshot functions like a standard Windows® print driver and can process nearly any electronic document, from Microsoft® Word® and Adobe° PDF files to Web pages and CAD maps. Snapshot provides a variety of print -related options so you can specify the image's page orientation, resolution and color depth. The Laserfiche Snapshot dialog box will appear, allowing you to configure where to store the Snapshot images and what Laserfiche metadata you want to assign to the document. You can click on Preview to get a sneak peek at the generated image for each page. Laserfiche Web Access With Web Access, staff can search, retrieve, and work on documents within the Laserfiche repository through their web browser (intranet or internet). Web Access also includes the ability to scan, index, annotate and move documents via browser access. With Web Access full security is maintained protecting your documents at all times. Because the repository is centralized, it doesn't matter what CITY OF BURLINGAME 36 computer you use to access your repository. Since Web Access is accessed through a web browser, you can log in to your repository from anywhere and still view and work with the same repository contents. Laserfiche Web Access Light In today's mobile world, more organizations are using smartphones and tablets in the office as portals to enterprise knowledge — notjust for remote and mobile work. Laserfiche Web Access provides a complete end -to -end solution that captures and controls mobile content, making it even simpler for users to get their jobs done, whether they're in the office or in the field. Laserfiche Web Access Light, designed for Blackberry, Chrome, Opera and Safari mobile browsers, offers a lightweight Web interface for popular mobile devices, enabling users to search and retrieve documents, as well as approve documents and participate in workflow automation processes, while away from their desktop computers. Laserfiche Mobile Laserfiche Mobile (Available with Web Access) is an app that enables you to capture, upload, and securely access and work with documents inside your Laserfiche repository while on the go. You can review and submit forms from the app as well. Laserfiche Mobile brings a native Forms module to iOS and Android devices, enabling authenticated and named users to submit and approve Laserfiche Forms. Mobile specific features include attaching images directly to forms from the camera or photo gallery, bookmarking commonly used forms, and electronically signing from the mobile device. Users can download the Mobile application from Google Play or the iTunes App Store. Laserfiche SharePoint Integration With the Laserfiche and SharePoint Integration components included with Laserfiche Web Access, documents can be easily accessed from Microsoft° SharePointO. List any part of your Laserfiche repository on a SharePoint page. Scan directly to a Laserfiche folder, right from your SharePoint site. Retrieve Laserfiche documents or folders using the SharePoint search box. Even when you're working from a SharePoint site, your valuable Laserfiche repository content is right in front of you. There are four components to the integration: 1. Laserfiche Web Part for SharePoint 2. Laserfiche Records Center Service 3. SharePoint Search Handler for Laserfiche 4. Laserfiche Workflow Activities for SharePoint Microsoft Office Integration Office Integration is a Laserfiche component that allows users to take advantage of Laserfiche features when working with Microsoft Word documents, Excel spreadsheets, PowerPoint presentations, and Outlook messages in their native Microsoft Office applications. Using Office Integration, you can quickly send files to Laserfiche directly from Office applications, update electronic documents already in your repository from within their native Office applications and easily attach Laserfiche documents to Microsoft Outlook e-mails. CITY OF BURLINGAME 3 I When working with Word, Excel and PowerPoint documents in the Client, you can make changes to both the document itself and its metadata. You can save changes while working with your document as well as when you're done working, and you can decide how you want to save those changes, for instance, as a new version or an entirely new document. Laserfiche Web Administration Console The Laserfiche Web Administration Console is an administrative tool that provides secure access to your Laserfiche repository for authorized users via an Internet browser, making administration more flexible than ever. The Web Administration Console features all of the functionality of the desktop Laserfiche Administration Console. This means administrators can work in their repositories from anywhere, including remote sites, client computers, and even mobile devices, easily and securely. Because it is a Web -based application, Web Admin only needs to be installed once and then can be accessed by any authorized user at your organization using a Web browser. The Laserfiche Web Administration Console allows you to manage all aspects of the system. �► > tcswrtcOLdflce_ltvmag(ng.com a tfieDOs 00tefKMAWIV a Windows UserWGI Rtiszlr si «a.es to.`.•ndtni an-au*x.»t. nt(en a "s—k02.offke.l %s-9kel .. t� Deopo lftop*"Ory Trastees tsrsdsm Ustes+t.— LDE&0.14Cn 0s Eve! Cweeot ACdVNV StS Ch.6.d Oet D9tum4-ts rs —t Adims Fate± Loft isift Tlmes E. g. ai Tahks Tep Cv Um, nt Retatmoi9s L t,d s*vute CYrtdfcate Stwe Yomststs tHdlY R-ya. 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I t Laserfiche Workflow Laserfiche Workflow is built on the Windows Workflow Foundation and allows the user to create a repeatable pattern of activity built in Laserfiche Workflow designed to interact with entries in a Laserfiche repository. A Workflow pattern can be easily designed to automate nearly any manual business process. Activities are the building blocks of Workflow Definitions. Examples of an activity include Add Sticky Note, Route Entry to User, change metadata, Copy Metadata, Assign Tag, etc. CITY OF BURLINGAME 38 Workflow Rules are stored on a Workflow Server, where they wait to be performed. Workflow Rules are performed when their starting rule conditions are satisfied. Routes can be designed and created with simple click and drag functionality and can be triggered by numerous items both inside and outside of Laserfiche. ■ More than 150 built-in activities help you create workflows quickly. ■ A graphical Workflow Designer enables you to create workflows by mapping your business process with an intuitive interface for testing, modifying and supporting Workflow activities ■ Laserfiche Workflow builds on the capabilities of Windows Workflow Foundation so you can extend its functionality to all your line -of -business applications. Wilk - o t-A, Fax ewe N..� AN WrW—.. AP W Retrieve Field Vahre M-Ce k1,. o1 .i AP -Case, aFa?w _ AP-kra¢ceAppe W U Assign Mto=y for Scan AP-0%M1 F— Gate AP P�opM;g ij Add Sticky Note :. EPn.:ra Ca++en.^c Prxtwr,S "_' E�aos=4aixxree Faros P—`cr ' # Route to Clerk HR fkD_d-nq-PMt -' Ss4s Ferro memo-R.w»^ae rams Cream, Fffi UA POE w 4 A-H Companies '. i-P cotnparries r + tbt companies A rF.UV+ai.— '�;k6axFwmDa;+^,p-flansve . Fame tmiirw Fi 0. POF A-T -. d v— M ..A1 F-mail 1 ;'1 Emait 2 1 Email 3 A P.yt V Pshrv:d t ftYR em elb.'uvn LA-H Clerk i7j 1-P clerk EJQ-Z Oerk 4 CITY OF BURLINGAME 39 Software Product Descriptions The following software modules are included in the cost proposal. We have provided an overview of the features and functionality of the software modules we are proposing Laserfiche Audit Trail Security is no longer simply a matter of creating an impenetrable system that no one can break into. While that deals with threats from outside your organization, it doesn't manage misuse from within. You need to create boundaries and track when someone tries to step outside of them. And with the security controls of the Laserfiche system, combined with the tracking and reporting capabilities of Audit Trail, you have the tools you need to both create and enforce boundaries for everyone within your organization. By constantly monitoring and recording events that occur in your document repository, Laserfiche Audit Trail helps you protect information from misuse. Audit Trail enables you to regularly review user activity, assess the effectiveness of internal control mechanisms and demonstrate regulatory compliance. It readily fits into your existing IT infrastructure, providing you with a detailed view of enterprise business processes —without creating additional work for your IT department. With Audit Trail, you can: ■ Track almost any user action, from login and logout to creating, modifying, printing and deleting documents. ■ Create detailed reports, which you can easily filter, sort and graph to identify trends and isolate behavior patterns.. ■ Expedite audits by producing reports listing all the actions taken on a particular file. ■ Meet diverse business needs with three modules that monitor varying events in the Laserfiche repository. < Back Available Data: 30 days ago- Wow 7 mtzor a Lo a1 rev ser LimetUS Facd` t v. Event Types Grid Chart C Refresh i sC? Account w bwa ume Eventtype Succeeded? most name Application name Login name A Annotation .. 3114-201612:01:31 AM LOS On true ECSV1RK03.0tfice.eCSima8in9... LaSerfiche Audit 5errice 10 (LF! SuperAdmin •mil Auditing 3113/201612:0131 AM Log Off true ECSWRK03.office.ecsimaging... Laserfiche Audit Service i a(LF! SuperAdmin s !.J Custom Audit Event 311a1201612:01:31 AM Log On true ECSVFRX03.ofRce.ecsmaging.,. Laseifiche Audit Service to(LF! sumAdrnn s i Electronic Data 311412015 12:01:31 AM Log Off true ECSk4RK03.01fice.etvmaging._ Laseffiche Audit Service 10 (LP SuperAdmin iJ Entry 311a1201612:01:31 AM Log On true ECSVA 01ciffice.ecsimaaing— Laserfiche Audit Service 10 MR SuperAdmin s 1..1 Export and Print 31341201612:01:31 AM Log Off true ECSWRK03.ONrceecslmaging._ Laserfidte Audit Service 10lLF! SuperAdmin %..' LOAP Event 311412016123631 AAA Log On true E47SWRIC03.effice..ec5imaging... Lasertithe Audit Service to (LP SuperAdmn s .;1 Metadata -- 3114/2016 tZ:0631 AM Log Off true ECSWRK03.office.ecsirn3grng_ Lasel the Audit Service 10 (LF! SuperAdmin D Page 311C201612.Y1631 AM Log On true ECSWRK03.ofRce.ecsfmaging._ Laser$che Audit Service 10(tf! SupefAdmkr � r_ 3114120161L06:31 AM Log Off true ECSWRK03.office.ecsimagmg... LoSerfiche Audit Service 10 ilF! SuperAdmin (:j Privileged Operations 3114120161806:31 AM Log On true ECSV1RK03,06ce.ecsim;ging.,. LasaficCre Audit Service 10 (LF! SuperAdmin s ; Records Management Actions 31i31201612:06:31 AM Log Off true ECSWRK03.office.ecsima n Laserfiche Audit Service 10 (LF! 5u erAdmm Ri g- p � 'i Records Management File Plan 31141<pt6 i2:11:3i AM Lag On true ECSWRK03.otfice.ecstmagng._ Laserfiche Audit Service 10(LF! SuperAdmin s D Search U1a1201612:11:31 AM Log Off hue ECSWPK03.offke.ecsimagiog... Laserfictle Audit Service 10 iLF! SuperAdmin �D session 3/141201612:11:31 AM Lag On true ECSWRX03.otflce.ecstmaginii,_ Laserfrche Audit Service 10&F! SuperAdmin v „view Content 311_r201612:11=31 AM Log Off true ECSVVRK03.0fficeecsimag.ng.. Laserfiche Audit Service 10 iLF! SuperAdmin Event Fillers Add Filter 3114201612:11:31 AM Log On true ECSWRK03.office.etsimaging_ Laserfiche Audit Service 10(LF! SuperAdmin 3114/2016117 1:31 AM Log Off true ECSWRK03.0ffice.ecsrmaging... Laserfiche Audit Service 10 V! SuperAdmin There are ro vitena set 3/fa1201617`16:31 AM Log On true ECSWRK03,ofce.ecsimagAg_ LaSerriehe Audit Service 10 (LP SuperAdmin 311a 456121631 AM Log Off true KSV1RK03.0s?ice.ecstmaging,. LaseMche Audit Service 100! SuperAdmin Laserfiche Weblink Laserfiche Weblink is a customizable secure Read Only Web -publishing tool that distributes information while keeping it safe. Weblink easily and securely allows documents to be retrieved by the people who need them via intranet or the internet. Platform and browser independence allows users to view documents in a wide variety of internet browsers, operating systems and hardware. Publishing documents to the web is as easy as dropping documents into a Laserfiche folder. Users can be required to login, limiting their access to only the documents they have rights to view. NEWPORT BEACH City Council irssne griYdSe vkxzn s:. ^ „� , n, , fA`1 C�xr 3 City Council >; Eotr� Pr-,neaites .` v_ trrfrtR O+ena^ces Path R' C4i.nn:R�ykyfieM creation date Prige 1 Gt 1 z E ines Last modified Aletadala City of Newport Beach Public Weblink Portal CITY OF BURLINGAME 41 °ftxiudes lavaxriptfCSS, field rutes, and form themes CITY OF BURLINGAME 42 Laserfiche Quickfields Laserfiche Quick Fields automatically captures your critical information from paper and electronic documents and organizes it for fast retrieval. Quick Fields transforms data capture from a costly and labor-intensive operation into an efficient process. Quick Fields collects precise pieces of information from the masses of unstructured data flowing into your organization. Improving the speed and accuracy of data capture, Quick Fields gives authorized staff instant access to the information they need to work effectively. Quick Fields accelerates the flow of useful information into business operations, reducing or eliminating the need for manual data entry, which is labor-intensive and error -prone. Eliminating these repetitive, manual tasks empowers staff to use their time more effectively. Quick Fields allows documents already in the Laserfiche repository to be reprocessed in order to capture new data and update index information. Reprocessing capabilities maximize the value of your Laserfiche system by adapting to evolving business environments. Quick Fields data extraction modules automatically collect information from paper forms, electronic documents and databases. Quick Fields collects the precise data you need —such as zip codes, bank account numbers and invoice numbers —and then compares it to information in other application databases to verify its accuracy and ensure that it is correctly formatted. In addition, data extraction tools can draw information from other databases to automatically fill in index fields. Data extraction tools automate these processes to reduce the amount of staff time spent transferring information between applications and integrating it into your business processes. Quick Fields module options: ■ Bar Code — reads a variety of industry standard bar codes horizontally and vertically. ■ Zone OCR — automatically extracts text from specific form areas for rapid data capture and index field population. ■ Real -Time Lookup — populates template fields and validates metadata by retrieving data stored in client databases and other applications. ■ Pattern Matching — uses regular expressions to separate extracted data, such as zip codes, from larger blocks of text captured by Zone OCR and verifies that is correctly formatted. ■ Check Scanning — captures images of checks with supported Digital Check Corporation (DCC) scanners. ■ Form Identification — automatically recognizes the form or document based on its overall structure, even in the absence of barcodes, form data or other distinguishing information. ■ Form Registration — automatically repositions the document to match a master form, correcting for scanning errors and improving data extraction. ■ Form Extractor— removes form outlines, isolating data for more accurate capture. ■ Optical Mark Recognition (OMR) — detects marks on surveys, tests and ballots. OMR can determine whether check boxes have been filled in. ■ Document Classification —eliminates the need for sorting prior to forms processing by recognizing multiple types of forms in a single session. CITY OF BURLINGAME 4 Ra E6a Y •ct-.eee kc Tads L� sa,Ra o:.eay: 0. R`T" sua cars <men" I X,♦ 25% ?4" S— _.� CW.6 a„ Sample Image INVOICE Laserfiche "4� ..:t jr Bill Ta: Ship T.: � � P� lA, WI � YSCi1W. C�9A06 �itQ 4YD"EatR 1,P's Va'O9� Ooavnaa Rr �n4a,� �P X _ � kua7R .'�, 1 SI�ILFMWM PAMYIMU f11V OAfE I.W POIR RpM Urvdbkditd Q•[wnc,tt, 71�ehrit _ - �iY, „ylyaRacsz bliavnus JF= Peep 2cMklgsr Owtsapt IX9 Y+T+o'3>xCCa NptLne badosx. IN4 xeMWsy i Ps+�'.s:lslm0 I•:esuT:Y'w..+>n Tla4vi ?�.i t'rd Dea=x-v �`-. 4rc-a�1'i. ts�m.: 3w Wh. Rr#K Pge!(S1.T�Xi.3Sp.30QEDQ �! g-.. a Laserfiche Digital Signatures Digital Signatures gives users the ability to automatically sign and validate documents as they are created, reviewed and archived without leaving the Laserfiche environment. Digital signatures are a form of electronic signatures that act like a digital notary to your electronic assets, allowing you to verify the condition of your documents for the duration of their lifecycle. Optional Laserfiche Software Modules Laserfiche Forms Professional Laserfiche Forms is a Web application that enables you to capture and work with information via Web - based forms. In Laserfiche Forms, forms are created within business processes that dictate how the collected information is routed and worked with. In general terms, a business process is a collection of activities, events, and decisions that produces a service or product for an organization. In many organizations, employees must submit expense reports to be reimbursed for purchases they made while working for the company. Submitting an expense report is the first step in a larger process in which that information is routed to one or more managers for approval before the process ends with the worker's request being approved or denied. In Laserfiche Forms, you can create an electronic version of this and other form -based business processes. CITY OF BURLINGAME m i F Proposal Form Layout Field Rules Lookup Rules Themes CSS and JavaScript Fields Variables New Proposal Request © Single tine - Multi -line O Radio Hutton Proposal Name * Name of pwposal G Checkbox Q Drop -down Organization Name enter the nara. of the o.gan2au0n ; * Fite Upload y Due Date * Entei th? Out Date Address iza Number i I Email Submit to Address Stect A tens Date C4 Fak'.tsss Late 2 Q currency j' signature II i. Cty Geolocation tt Pasts i bP Code </) Custom HTML _ m Section Assigned To: 4 3+ Collection - * 49 - - + (D p State , Przaurce : R o'c" Ceu"t Q Edit 4 Duplicate 0 Delete Laserfiche Forms allows you to: ■ Capture and work with information in Web -based forms ■ Use public forms to extend participation to users beyond your organization ■ Integrate with Workflow for processing outside of Laserfiche Forms ■ Send e-mail notifications to participants ■ Save submitted forms to your Laserfiche repository When you log in to Laserfiche Forms, you'll see the Home page, where you can quickly access the pages that will let you start a business process, submit a form, perform the tasks assigned to you in a process, view the processes you've started, and manage business processes. In addition, through the navigation choices on the title bar, you can access the help files and system security settings, and log out. Forms includes support for wet electronic signatures, a centralized user inbox for viewing pending tasks, processes, and history, and an integrated FAQ view using Laserfiche Social BPM. Additional features include a fully mobile -friendly UI for submissions, approvals, and task management, customizable logos, improved interactions with Laserfiche Workflow, and post -submission options to print, download, or email forms. CITY OF BURLINGAME 45 Laserfiche Records Management Records management systems simplify the life cycle management of business records. A records management system supports the automatic enforcement of consistent, organization -wide records policies and reduces the cost of regulatory compliance. Fortunately, there is a records management standard that has emerged as the de facto standard across most industries. The United States Department of Defense (DoD) developed a records management standard, DoD Standard 5015.2, as a requirement for records management applications implemented within its departments which Laserfiche meets. Unlike other requirements, the DoD developed very specific criteria, as well as a formal testing process to determine whether a records management application meets the standard. Because of the formal testing process and the strictness of the requirements, organizations outside of the DoD have used the 5015.2 standard as a starting point for evaluating records management applications for their own use. Knowing that a DoD-certified application has been rigorously tested against a standard that is much more demanding than the regulations they must comply with provides a great deal of comfort to compliance officers and records managers. A configurable solution tailors security to suit requirements. In Laserfiche, records managers can give users customized access rights according to their needs. This technological enforcement keeps unauthorized users from gaining accidental or malicious access to private, confidential records. Unification also allows for consistent, total life cycle management and continuous control of records security. Records Management Highlights: ■ Enforce enterprise -wide records policies, regardless of your records' format, location or content, and without additional staff training. ■ Create records from documents already under management. ■ Search for records according to status or location. ■ Automate life cycle management from document creation to final disposition. ■ Run reports detailing where records are in their life cycle and which records are eligible for transfer, accession or destruction. ■ Log all system activity, providing an audit trail that can be used to prove adherence to you records management plan and compliance with regulations. ■ Ensure the future accessibility of your archived records with storage in non-proprietary TIFF file format. ■ Safeguard records with comprehensive access controls. ■ Promote compliance with Sarbanes-Oxley, HIPPA, USA PATRIOT ACT, SEC, FINRA and other regulations. ■ Simply business continuity planning by centralizing your organization's information. ■ Reduce litigation risks associated with expired and outdated records. ■ Respond to e-discovery order quickly and confidently. ■ Instantly provide large numbers of records to auditors, without trips to the records room or off - site storage facilities. CITY OF BURLINGAME 46 Laserfiche Connector Laserfiche Connector provides a streamlined experience for integrating Laserfiche with line of business applications such as CRM and ERP systems. Laserfiche Connector integrates easily through user -defined hotkeys and embedded icons. Laserfiche Connector allows you to: • Searching the Laserfiche repository based on fields from third -party applications such as CRM and ERP systems. Both basic and advanced searching is supported. If only one result is found, the document will automatically open in the Laserfiche Client, Laserfiche Web Access or Laserfiche WebLink. • Launching Laserfiche Scanning and automatically populating metadata for the scanned documents with information from a third -party application. • Connecting two applications by allowing one of them to start the other (including the ability to pass parameters between them). • Choosing whether any of the above actions are activated from a keyboard shortcut, a button embedded in the application's title bar, or both. Laserfiche Toolkit (SDK) The SDK (Software Development Kit) allows your organization to more effectively put content to use by integrating Laserfiche with third party applications. Custom solutions can be created using any language with COM support, which means Web sites, scripts, Windows applications, or anything else compatible with COM libraries, including all .NET languages, can easily communicate with the Laserfiche Server, The SDK comes with detailed documentation that includes tutorials and sample source code in C# and Visual Basic .NET. Laserfiche Plus As more organizations adopt enterprise content management systems and replace filing cabinets and microfilm with digitized images, the obvious problems is how to get the information to users who don't have access to an enterprise content management system remains. Laserfiche Plus is a perfect turnkey solution to this problem. Now you can immediately create a CD/DVD with the state-of-the-art Laserfiche search engine and features on each. Thousands of successful organizations manage their archives with Laserfiche, enabling them to store millions of pages of documents electronically, conduct full text searches quickly, make annotations easily, and much more. Now with Laserfiche Plus you can do all this and publish your documents on to a CD/DVD. You're free to distribute CD/DVDs to practically anyone with a PC royalty -free so they can search, view, and print documents. Laserfiche Scan Connect ScanConnect enables you to use ISIS scanning drivers. A collection of ISIS drivers are included with ScanConnect, enabling you to scan using supported scanners. A list of supported scanners can be found on the Laserfiche Support Site. If your scanner is not listed, you can manually install any ISIS drivers your scanner's manufacturer has provided. CITY OF BURLINGAME 47 Complete Laserfiche Rio Price List Product Description User Licenses Software I LSAP Laserfiche Rio Pilot Named Full Users 25-49 users $900 $180 50-99 users $833 $167 Laserfiche Rio Named Full Users (1) (2) A minimum of one year LSAP must be purchased with each new system. When new users or software are added to the system, LSAP should be adjusted so that all components of the system have the some renewal date. 100-199 users $700 $140 200-499 users $600 $120 500-999 users $500 $100 1,000-1,499 users $400 $80 1,500-1,999 users $350 $70 2,000-3,999 users $300 $60 3,000-3,999 users $260 $52 4,000-4,999 users $230 $46 5,000-5,999 users $200 $40 6,000-6,999 users $190 $38 7,000-7,999 users $180 $36 8,000-8,999 users $170 $34 9,000-9,999 users $160 $32 Laserfiche Rio Named Retrieval Users (3) 200-999 users $200 $40 1,000-9,999 users $100 $20 Laserfiche Forms Authenticated Participants (4) 1-49 users $200 $40 50-199 users $140 $28 200-499 users $99 $20 500-999 users $70 $14 1,000-1,999 users $56 $11 2,000-2,999 users 1 $38 $8 3,000 4,999 users $32 $6 5,000+ users $26 1 $5 Laserfiche Subscription Full User Full Users have read/write repository access, along with the ability to create and submit forms. They can choose to create rule -based group management and provisioning to determine user account privileges. 10-49 Licenses $540 50-99 Licenses $492 100-199 Licenses $420 200-499 Licenses $348 500-999 Licenses $276 1,000-1,499 Licenses $216 1,500-1,999 Licenses $180 2,000-2,999 Licenses $144 3,000 Licenses and up $108 Laserfiche Subscription Employee Participants Employee Participants have both read-only repository access and the ability to submit forms. 10-49 Licenses $270 50-99 Licenses $265 100-199 Licenses $252 200-499 Licenses $226 500-999 Licenses $193 1,000-1,499 Licenses $162 1,500-1,999 Licenses $144 2,000-2,999 Licenses $123 3,000-3,999 Licenses $98 4,000 Licenses and up $88 Laserfiche Community Users Block of 500 Licenses $9,700 Block of 1,000 Licenses $14,550 CITY OF BURLINGAME 48 Community Licenses can be used by non -employees, allowing read-only access to the repository and the ability to submit forms. Users outside of your organization can connect to needed services, with customized access to content. Block of 2,000 Licenses $19,400 Block of 5,000 Licenses $29,100 Block of 10,000 Licenses $38,800 Block of 25,000 Licenses $48,500 Block of 50,000 Licenses $58,200 Block of 100,000 Licenses $77,600 Block of 500,000 Licenses $97,000 Laserfiche Education Community Users Education Community licenses may be used by students, faculty and non -employees. They allow read-only repository access, and the ability to submit forms. This licensing bundle provides your educators, students and community with the ability to interact and collaborate. Block of 2,000 Licenses $9,700 Block of 5,000 Licenses $14,550 Block of 10,000 Licenses $19,400 Block of 25,000 Licenses $24,250 Block of 50,000 Licenses $29,1Q0 Block of 100,000 Licenses $38,800 Block of 500,000 Licenses $48,500 Desktop -Based Subscription Add-Ons These applications are licensed per desktop, you will need one copy of the software for each computer on which it will be installed. Scanner Drivers Laserfiche Subscription ScanConnect $90 Laserfiche Subscription ScanConnect (5-pack) $330 Laserfiche Subscription ScanConnect (10-pack) $450 Digital Archiving and Publishing Laserfiche Subscription Plus $1,850 Integration Tools Laserfiche Subscription SDK $1,220 Laserfiche Records Management Edition (5) 10% add -on to all named full and retrieval users Laserfiche Oracle Server Support 10% add -on to all named full and retrieval users Laserfiche Forms -Allows form creation andsubmission as well as the ability to porticipate in routing for all licensed users, 10% add -on to all named full and retrieval users Laserfiche Connector 5% add -on to all named full users These applications allow individuals who do not have Laserfiche user licenses to interact with Laserfiche products Wah Duhlich- Tn 1l Laserfiche Pilot Public Portal license - Includes Laserfiche Weblink and 25 Web Link -only retrieval connections $25,000 $5,000 Laserfiche Public Portal license - includes Laserfiche Weblink and unlimited Weblink-only retrieval connections per processor (6) $45,000 $9,000 Laserfiche Public Portal license for dual processor machine $50,000 $10,000 Laserfiche Public Portal license for multiprocessor machine $75,000 $15,000 Information Capture Tools Laserfiche Forms Portal Add -on - Allows form submission from unlicensed (public) users. (7) $7,995 $1,600 Laserfiche Forms Enterprise Portal Add -on (8) -Allows anonymousform submission from unlicensed (public) users. Unlimited installations $24,000 $4,800 These anolicotions are licensed will need one copy of the software for each computer on which it will be installed. Laserfiche Quick Fields $595 $120 Laserfiche Quick Fields Basic - Quick Fields and Validation packages for Bar Code and Real -Time Lookup $2,500 $500 Laserfiche Quick Fields Core - Quick Fields, Quick Fields scripting Kit and Validation packages for Bor Code, Real -Time Lookup and7one OCR $5,Q00 $1,000 Laserfiche Quick Fields Classify - Quick Fields Core package plus Document Classification $7,500 $1,500 Laserfiche Quick Fields Context - Quick Fields Core package plus Forms Alignment Forms Identification, Forms Extractor, optical Mark Recognition and Auto Stamp/Redaction/Bates Num. $10,000 $2,000 Laserfiche Quick Fields Complete (All of the above) $15,000 $3,000 Laserfiche Quick Fields Agent $10,000 $2,000 Laserfiche Auto Stamp/Redaction/Bates Num. $500 $100 Laserfiche Document Classification $5,000 $1,000 Laserfiche Import Agent $1,500 $300 Laserfiche ScanConnect $165 $33 Laserfiche ScanConnect5-pack $660 $132 Laserfiche Sc2nConnect10-pack $915 $183 Digital Archiving and Publishing Laserfiche Plus for Digital Archiving (up to 5 seats, internal business use only) $10,000 $2,000 Laserfiche Plus for Publishing (royalty -free distribution of published media) (9) $3,800 $1,600 These applications are installed on a server and available to some or all users, client -side. You must buy one copy of the software for each server on which you wish to install it. Integration Tools Laserfiche SDK $2,500 $750 Appendix I — Proposal Form Part 2 Proposal Pricing IN 1111111 illillilliillillilill I llillillilill W-MIN MR � CONFIDENTIAL DRAFT 2 BURLINGAME ECMS RFP Pricing MUST be submitted on this form. SCHEDULE A - PRICING Proposal Pricing-1 RESPONSE NET PRICE MODEL OR CODE COMPONENT BRAND VERSION SPECIFICATIONS NET PRICE OPTIONAL UPGRADE (C, M, D - see below) (DO NOT include in Response Codes: C=Fully implemented in current software. M=Software will be modified to provide this function. D=Unable to provide this function. other costs) Hardware prices will be "leveled" so they are not a factor in determining the total cost of your proposal. Feel free to bid on hardware components recommended for maximum performance. Vendors are welcome to submit two (2) or more proposals. Vendors may propose far Licensing and "Named User" licensing. "both -Cloncurrent, 1. ECMS - Arthive. Search & Retrieve. PRICING MUST -BE OF ANY .P.10 DISCOUNTS I I I - S ANY D - I I $COUNTS OR INCENTIVES IN THE LINE ITEM TO WHICH THEY APP 1.a ECMS (Electronic Content Management System) - SCANNING Laserfiche 10.2 5 scanning and authoring licenses C $4,140.00 5 scanning licenses 5 authoring licenses (OCR, Indexing Metadata.) ILb ECMS (Electronic Content Management .. System) THIN CLIENT SEARCH & RETRIEVAL 10 (concurrent) licenses OR 25 (named user) licenses Laserfiche 10.2 25 Thick and Thin ClientC search an and $20,700�00 retrieval licenses Must include the abilly to e-mail documents directrly from your system and import electronic records if seperate modules, include them) 1.c Public Portal: Able to support 20 Concurrent PUBLIC USERS: Internet Application and Integration to allow searching & retrieval of selected documents on the World Wide Web. Laserfiche 10.2 Weblink Pilot Portal (25 retrieval user C $23,000.00 Must not use licenses from 1 b, which will be used licenses) by employees. Burlingame's population is 29,700 1.d Zone OCR Bar Code reader module, if not Laserfiche 10.2 Zone OCR bar Code, Real Time k 00 included in above. up, and Pattern Matching C $4,600.00 1.e Reportinq module, if not included in above. 1.e Standard Audit Trails, if not included above. 10 (concurrent) licenses OR Laserfiche 10.2 Audit Trail included in base system cost C Included --:Iude:d]: 25 (named user) licenses 1.f Software: Fileserver License(s) to support I.a I k, if required. (Do not include Microsoft Laserfiche 10.2 Laserfiche Server included in base C Included Licensing; but indicate what is required) System cost (DI 995-2016 Gladwelt Governmental Services, Inc. (all rights reserved) Do not duplicate without consent Proposers are not required to bid on optional items CONFIDENTIAL DRAFT 2 BURLINGAME ECMS RFP Proposal Pricing-2 Pricing MUST SCHEDULE A - PRICING be submitted on this form. NET PRICE RESPONSE OPTIONAL COMPONENT BRAND MODEL OR SPECIFICATIONS CODE VERSION (C, M, D - NET PRICE UPGRADE (DO NOT include in , see below) other costs) Response Codes: C=Fully implemented in current software- M=Software will be modified to provide this function. D=Unable to provide this function. bid hardware components recommended for maximum performance. Hardware prices will be "leveled" so they are not a factor in determining the total cost of Your proposal. Feel tree to on Vendors are welcome to submit two (2) or more proposals. vendors rn propose for both Concurrent Licensing and "Named User" licensing. I.g Implementation Services. Configuration application design for all components, Provide ECS Imaging 10,2 56 Hours $12,600-00 breakout pricing for different modules where applicable. included in 1.9 Included 1.h Installation. 1J On -site Scan Index 1 OCR Training: (10 # of Hours: ECS Imain $900.00 employees). Disclose# of hours. 4 1.j On -site Search & Retrieval Training: (25 # of Hours: $900.00 employees). Disclose # of hours. 4 E 1.k On -site Training: System Administrators (4 # of Hours: $900..00 0 em loyees) Disclose # of hours. 4 n .1" Included 1.1 Estimated Travel Expenses if applicable.) 1.m Annual Software Maintenance and Annual Laserfiche Software AssuranceLaserfichePlan $11,400-00 Telephone Support. (Standard Service Level.) I $79,140 1. TOTALS - Arch Ive & Retrieval Software . . . .... — -- -- ------ 14EY APPLY), 2. , ECMS - Trustworthy Electronic, Records Ccoamplia ce. PRIC NO MUST BE JJET OF DISCOUNTS .10UNTS OR INCENTIVES I BIE LINE TO ICH T! 2.a WORM Archive Drive - Appliance or like media which cannot be altered or changed. Assureon 8TB AX Appliance 1 x —Single $33,846.00 disclose media type, brand, model, capacity & AX Appliance Assureon Site access time. Include all software required, including brand and version. I-DayOn-site Professional Services $3,500-00 2.b Installation. 2.c On -site Training: System Administrators (2 # of Hours: Inchided in installation cost Included em loyees) Disclose# of hours. 8 Assureon Encryption Key Annual Fee Included $2,538.00 2.d Estimated Travel Expense if applicable.) 2.e Annual Software Maintenance and Assureon Assureon 8TB AX Appliance — Single $4,448.00 Telephone Support. (Standard Service Level.) Site, On -site support NBD 2. TOTALS - WORM I Trustworthy Electronici9 $47,293.53 ,Records Compliance. 1*1 rt1imvr.2;unm np FX1151111NA I DATA. MANDATORY lNet of all Discounts or Incentives)__ @1995-2016 Gladwell Governmental Services, Inc. (all rights reserved) Proposers are not required to bid on optional items Do not duplicate without consent 40001 affift AINS SPIN MASS 1\000b M& om 00" do& ow W" ANIM Im SIM "M KOM AM am OW ARM 030 M" am AM AM CONFIDENTIAL DRAFT 2 BURLINGAME ECMS RFP Proposal Pricing-3 Pricing MUST be submitted on this form. SCHEDULE A - PRICING RESPONSE NET PRICE COMPONENT BRAND MODEL OR VERSION SPECIFICATIONS CODE NET PRICE OPTIONAL UPGRADE (C, M, D- see below) (DO NOT include in .Response Codimplemented in current software. M=Software will be modified to provide this function. D=Unable to provide this function. other costs) Hardware prices will be "leveled" so they are not a factor in determining the total cost of your proposal. Feel free to bid on hardware components recommended for maximum performance. Vendorsare welcome to submit two (2) or more proposals. Vendors may propose for both Concurrent Licensing and "Named User" licensing- 3.a Conversion of Building Permits -&—Plans, metadata and text from PaperVision Approximately xx G13 (xx TB) of data. See Appendix B for screen shots. Migration of 98 GB of PaperVision data to Laserfiche with associated metadata, Dpi images must remain unchanged from ECS Imaging foldering, and assistance (where $7,322.00 originals_possiblein classification of plans and permits. Includes improving the way the documents were indexed in the past (adding date fields, etc.) The files do NOT need to be OCRd. 3.b Importing software for conversion of Included database, if required. Included in Migration cost 3. TOTALS - CONVERSION OF DATA $7,322.00 4. ECMS - Workflow. PRICING MUST BE NET OF ANY DISCOUNTS (SHOW ANY DISCOUNTS OR INCENTIVES IN THE LINE ITEM TO WHICH THEY APPLY) 4.a Workflow software, if not included in above. 10 (concurrent) licenses OR Laserfiche 10.2 Included with base 25 (named user) licenses system 4.b Software: Fileserver License(s) to support Included with base Workflow, if required. (Do not include MS SQL; Laserfiche 10.2 the City has their own licensing.) system 4.c Installation. 4.d On -site Workflow Training: (10 employees). ECS Imaging # of Hours: On -site Workflow Training for 10 Disclose # of hours. 2 employees $450.00 4-e On -site Training: System Administrators (4 ECS Imaging # of Hours: On -site Workflow Training for 4 employees) Disclose # of hours. 6 administrators $1,350.00 4.f Estimated Travel Expenses if applicable.) ........... Included 4.g Annual Software Maintenance and Included Telephone Support. (Standard Service Level.) Included in 1.m 4. TOTALS - Workflow $1,800.00 01995-2016 Gladwell Governmental Services, Inc. (all rights reserved) Do not duplicate without consent Proposers are not required to bid on optional items CONFIDENTIAL DRAFT 2 BURLINGAME ECMS RFP Pricing MUST SCHEDULE A - PRICING be submitted on this form. COMPONENT I VOERSION BRAND MDEL OR SPECIFICATIONS I Response Codes: C=Fully implemented in current software. M=Software will be modified to provide this function. D=Unable to provide this funcl Hardware prices will be "leveled" so they are not a factor in determining the total cost of your proposal. Feel tree to bid on hardware componen Vendors are welcome to submit two (2) or more proposals. Vendors may propose forbothconcurrent Licensing and "Named User- licensing. 5. SCANNERS - OPTIONAL PREIziMRRED FROM VENDCIR I 5.a Low -volume Scanner 20ppm (simplex) / 50ipm (duplex) in color, Canon DR-C225 25ppm/50ipm grayscale and monochrome Automatic Document Feeder (ADF) Up to 600 dpi 5.b Medium -volume Scanner 60ppm (simplex) / 120ipm (duplex) in color, Canon DR-M16011 60ppm/120ipm grayscale and monochrome Automatic Document Feeder (ADF) Up to 600 dpi 5.c High -volume Scanner (with Flatbed) 80ppm/160ipm 80ppm (simplex) I 160ipm (duplex) in color, (Flatbed scanner requires a flatbed unit) grayscale and monochrome Canon DR6030C Flatbed Unit 101 (8 x 11) Automatic Document Feeder (ADF) Flatbed Unit 201 (11 x 17) Flatbed Uo to 600 dpi RESPONSEI CODE NET PRICE (C, M, D - see below) recommended for maximum $3,195.00 $495.00 1,095.00 Proposal Pricing-4 OPTIONAL UPGRADE (DO NOT include in 5.d High -volume Scanner Canon DR-G 1130 130ppm/260ipm $6,695.00 Optional Model with at least the specifications in 6.c NO TOTAL REQUIRED FOR THIS SECTION - The Hardware costs will not be a factor in determining the successful proposer, although the City is planning on purchasing some, scanoe 01995-2016 Gladwell Governmental Services, Inc- (all rights reserved) Proposers are not required to bid on optional items Do not duplicate without consent MR On" Mae 01W am am am am an no as ZRINIA 1111114111%, 40\0 MIM Avo AM 4MIS 'W"N111%, 100" go" MW On am am MIS 1 001 CONFIDENTIAL DRAFT 2 BURLINGAME ECMS RFP Proposal Pricing-5 Pricing MUST be submitted on this form. SCHEDULE A - PRICING RESPONSE NET PRICE MODEL OR CODE COMPONENT BRAND VERSION SPECIFICATIONS (C, M, D - NET PRICE OPTIONAL UPGRADE see below) (DO NOT include in Response Codes: C=Fully implemented in current software. M=Software will be modified to provide this function. D=Unable to provide this function. .­, other costs) Hardware prices will be "leveled" so they are not a factor in determining the total cost of your proposal. Feel free to bid on hardware components recommended for maximum performance. Vendors are welcome to submit two (2) or more proposals. Vendors may propose for both Concurrent Licensing and "Named User" licensing. Q.Qptional we strongly encoura _9a All Vendors to submit pricing) ECS Priority Support — 10 Hours $1,750.00 6.a Annual Software Maintenance and ECS Priority Support — 20 Hours ECS Priority Support— 30 Hours $3,000.00 Telephone Support. (Premium Service Level.) ECS Imaging ECS Priority Support — 40 Hours $4,125.00 $5,500.00 ECS Priority Support— 50 Hours ... $6,875.00 6-b Optional Training: "Virtual" or "Remote" on- ECS Priority Support — 100 Hours 00 line training (vendor off -site.) Provide Hourly Please see Optional Online Training Rate Opportunities page 14 for details 6.c Fee for On -site Training or Service (provide daily rate, disclosing any travel expenses ECS Imaging) $1,800.00/day 6.d Retention Module to upload and automatically apply the City's records retention ECS Imaging 40 Hours (5 days) $9,000m policies to documents stored in your repository 6.e Optional Capture (Scan, Index, OCR) software e.g Kofax Ascent Capture 6.f Trustworthy Electronic Records Compliance: Hardware Archive Drive - Other Option(s) for Laserfiche 10.2 Included in Section 3 Unalterable Media requirement 6.g Advanced Audit Trails 10 (concurrent) licenses OR Laserfiche 10.2 Included in Section 1 126 (named user) licenses 6.h Optional - Additional Hardware lRecommended. ----------- :­­.......... I ...... 6J Optional - Additional Software Recommended 7. MAN )SUR9 @1995-2016 Gladwell Govemmental Services, Inc. (all rights reserved) Do not duplicate ,44hout consent Proposers are not required to bid on optional items CONFIDENTIAL DRAFT 2 BURLINGAME ECMS RFP Pricing MUST SCHEDULE A - PRICING be submitted on this form. RESPONSE MODEL OR SPECIFICATIONS CODE COMPONENT BRAND VERSION (C, M, D - see below) Response Codes. C=Fully implemented in current software. M=Software will be modified to provide this function. D=Unable to provide this function. Hardware prices will be "leveled" so they are not a factor in determining the total cost of your proposal. Feel free to bid on hardware components recommends Vendors are welcome to submit two (2) or more proposals. Vendors may pro ose for both Concurrent Licensing and "Named User" licensing. Ta. List ALL enhancing modules or plug -ins for the storage & retrieval product proposal not listed elsewhere_ Laserfiche Please see complete Laserfiche Rio This includes Integrators Toolkits, e-mail, Price List multiple database versions, printing, etc.. You may attach an additional sheet, if desired. 7.b. Provide any additional recommendations to the City. NET PRICE maximum Proposal Pricing-6 OPTIONAL UPGRADE (DO NOT include in other costs? @1995-2016 Gladwell Governmental Services, Inc. (all rights reserved) Proposers are not required to bid on optional items Do not duplicate without consent ft %vv% R gee WK an on Attachment C to Scope of Version 4.0 ECMS - Calculation / Estimate for Scanning Records Work page 1 of 4 To Be imported (Paper to be scanned, Indexed and Quality; Checked) Index Fields Already Scanned or # of Files # of # of # of # of Total Priority Record Series (possible) Retention PDF/ Import to Import Location(s) Notes cabinets drawers Boxes Inches Linear # of images inches CITY CLERK Comp + 10 2015 forward, with Excel (from Purge old contracts 1 Contracts & Agreements (from Excel File) years Index Excel) Vault first; estimate 1/3 92 92 9,174 destroyed 2 Resolutions (from Excel File) Perm 1990 forward, with Excel (from Vault 1 90 105 10,500 index Excel 3 Ordinances (from Excel File) Perm Ordinance 400 forward, (from Vault 12 12 1,200 with Excel index Excel 2014 forward, with Excel (from Vault - binders 4 Minutes (from Excel File) Perm index Excel) 2008 forward in 59 5,900 CC office 5 Agenda Face Sheets Meeting Date, CC Perm PDFs only CC Office Doc Type, Body Meeting Date, CC 2014 forward in 6 Agenda Packets Doc Type, Body Perm Granicus; will create 48 Vault 49 735 73,500 PDFs to import Campaign Statements for current last name, first Some have been 7 council only name, Date - Perm scanned; need to fill in 100 CC Office 10 10 1,000 Document the gaps 8 Deeds, Easements Grantor, Grantee, Perm Vault 16 16 1,600 Date -Document last name, first 9 Encroachment Permits - Recorde name, Date - Perm CC Office 4 4 400 Document . . �• y „��, .� ,. , . � , ., ,,, �;,. ���� .. ..„ �,, , � yr r� `;Aye. �o� �4,'.; 9(i:'T ,� a\„ 1(J 74 FINANCE last name, first Print to PDF bi-weekly 1 W-2s (300 employees) name, Date - Perm reports for most recent Fin. Office & Older W-2s at 100 10,000 Document W-2s Datasafe Datasafe? 2 Payroll Report / Payperiod Date - Payperiod Perm Print to PDF bi-weekly reports (from the Fin. Office & Are there old payroll Ending financial system) Datasafe reports at Datasafe? - Date - Pay period; Are all printd names 3 Timecards Last name, first ? Fin. Office & so they can be 100 1,500 150,000 name? OCR Datasafe scanned by payperiod (name is printed)? & OCR'd? 4 Accounts Receivable Payment Date AA+5 being scanned now; no Fin. Office No Backfile Receipts backfile - 5 Budget (adopted) Doc Type - Finance, Fiscal Perm PDFs for most recent Fin. Office & 60 6,000 Year ones Datasafe Doc Type - 6 Audit Report / CAFR (final) Finance, Fiscal Perm Fin. Office & 30 3,000 Year Datasafe Business License - Initial Date, Business Pull name and 7 Application Building Contractor's License # (e.g., 12150), Name of Close + 5 Fin. Office address from Finance 2 are 2 sided. Some Business, years database? (7,700 42 84 8,400 correspondence & cards p Address open businesses) By Gladwell Governmental Services, Inc. (909) 337-3516 Version 4.0 ECMS - Calculation / Estimate for Scanning Records page 2 of 4 To Be Imported (Paper to be scanned, Indexed and ualit Checked) Priority Record Series Index Fields Retention Already Scanned or # of Files Location(s) Notes # of # of # of # of Inches Total Linear # of images (Possible) PDF/ Import to Import cabinets drawers Boxes inches Number (Book, Sequence - e.g. Pull name and 8 Water Applications current pp (current) 32-0440), Last Perm Fin. Office address from Finance 2 33 66 6,600 Name, First database? (5,500 Name Corporate Meters) Name, Address. No Backfile - This is 9 Invoices no time to do this Perm Fin. Office & for one fiscal year. Option - just scan CIP 6 189 279 27,900 Datasafe invoices? (5% of total, or $350) Meet with other 10 Grants - from other departments Lead Dept. Office departments to see how this works? PUBLIC WORKS All scanned (TIIF or 3,000 is Diane's 1 As-Builts / Construction Record Drawing #, date Perm. PDF); some older ones 3,000 Eng. Office guess). Some are Drawings (more) not good quality and indexed in Access being re -scanned. &/or ESRI GIS Backfile for ad -hoc scanning as record is CIP Projects - PS&E Portion Project #, Title, Perm. Eng. Office & needed. Engineers 2 (Project Specifications & Date, Doc Type - Portion only Datasafe are scanning current 0 0 Estimates) Engineering projects to network drives. No index for older projects Encroachment Permits - Eng. Office & 2 30 3,000 3 Permanent & Chairs & Tables Perm. Datasafe that are NOT recorded 4 Easements Perm. Eng. Office & 3 45 4,500 Datasafe 450 boxes = $168,750 to scan everything at Datasafe. Diane estimated 5 boxes that you really want scanned in right now. CIP Projects - Other than PS&E Project #, Title, Perm. Eng. Office & City Clerk will scan 5 Portion, after purging of records Date, Doc Type - Portion only Datasafe agreements & 5 75 7,500 (Permanent records only) Engineering contracts. Backfile for ad -hoc scanning as record is needed. Engineers are scanning current projects to network drives. No index for older projects 6 Landfill Monitoring Date Perm Eng. Office & Datasafe Guess by Diane 1 15 1,500 , Version 4.0 ECMS - Calculation / Estimate for Scanning Records page 3 of 4 - To Be Imported: (Paper to be scanned,. Indexed and Quality Checked) Index Fields Already Scanned or # of Files # of # of # of # of Total Priority Record Series (possible) Retention pDF/ Import to Import Location(s) Notes cabinets drawers Boxes Inches Linear # of images inches LIBRARY 1 Norberg Archetectural Drawings (PW) Perm Library & PW To PW 25 2 Library Board of Trustees Meeting Date, Perm 12 Vault 1 69 84 8,400 Agenda Packets & Minutes Doc Type, Body Library CIP Projects - Audit to Work with Joanne to 3 Public Works have (PW) Perm Library & PW ensure they have the final w: ��;,.. ��° \ ��; �ws„� , ,�� Mimi PARKS & RECREATION As-Builts / Construction Record Drawing #, date, 1 Drawings Parks Department facility name Perm. Parks & Rec 80 Only (more) Beautification Commission Meeting Date, CC 9/2016 forward in 2 Agenda Packets & Minutes Doc Type, Body Perm Granicus; CC will create Parks & Rec 2 30 3,000 PDFstoimport Parks & Recreation Commission Meeting Date, CC 9/2016 forward in 3 Agenda Packets & Minutes Doc Type, Body Perm Granicus; CC will create Parks & Rec 3 45 4,500 PDFstoimport CIP Projects - PS&E Portion project #, Title, 4 (Project Specifications & Date, Doc Type - Perm. Parks & Rec & 3 45 4,500 Estimates), Permanent Portion of Engineering Portion only Datasafe? files Tree Removal Permit (private, Address, date, Has Excel Spreadsheet 5 Last name, first Parks & Rec & protected trees) last 5 year Datasafe? 4 60 6,000 name BUILDING Scanned start to finish, Databank picks up plans and letter sized does, on CD-r & CRW contains 11 microfilm rolls. Has years of data (permit itemized lists. Doing #); City Attorney does this for at least 12 years. all Code CD-r just in the last year Enforcement. RFP - Project #, - Goes to IT (at least 10 improve this? Building Plans & letter sized address, date, years) - searched by Address problem - 1 documents -ALL Doc Type (Permit, Perm address or permit #. Building not organized when Plan, etc.), Permit Papervision software. you open the file Type Permit Tech QC's it (other project shows before they authorize in) Trial and error to Databank to destroy locate images. paper. IT has copy of Wants sepearate digital version. Kiosk, plans, permits & staff and public use Calcs / Studies both. They scan each document seperate under the permit # - you PLANNING 1 PlanningCommission Minutes Meeting Date, CC Perm PDFs of minutes for Planning 128 12,800 od several ears Version 4.0 ECMS - Calculation / Estimate for Scanning Records page 4 of 4 To Be Imported (Paper to be scanned, Indexed and Quality Checked) Total Priority Record Series Index Fields Retention Already Scanned or # of Files Location(s) Notes # of # of drawers # of Boxes # of Inches Linear # of images (Possible) PDF/ Import to Import cabinets inches 1 Planning Commission Meeting Date, CC Perm Planning 72 7,200 Resolutions Doc Type, Body 2014 forward in 2 Planning Commission Agenda Meeting Date, CC Perm Granicus; CC will create Planning 144 14,400 Packets Doc Type, Body PDFstoimoort Some contain microfiche of plans (need to convert CRW Planning Pthis.) Does have Permit # (since reduced sized 2013)- Doc Type Planning drawings -default to paper (leave it out of (Aop PlanningEntitlement Project Project Plans, the specs) 3 � � Perm Planning Dayfonvard & Ad -Hoc 3,160 316,000 Files Staff Reports, Approval Letter, Historical only; CRW (land Track) since Correspondence - Planning & Miscellaneous, Resolution, Permit t #; Filed by Noticing) Address (not entitlement #). Folder Structure - may vary with the Planner 5 CITY ATTORNEY 1 Final Settlements / Court By Gladwell Governmental Services, Inc. (909) 337-3516 t D to Scope of ork Providing Paperless Solutions Since 1990 Laserfiche Support Document Scanning Records Management Project Management Data Migration Integration Largest Provider of Laserfiche in Western USA Southern California 5905 Brockton Ave., Suite C Riverside, CA 92506 Northern California 5052 Forni Dr. Suite A Concord, CA 94520 Phone (951) 787-8768 Fax (951) 787-0831 Toll Free (877) 790-1600 www.ecsimaging.com sales@ecs[maging.eom laserfiche II Authorized Reseller City of Burlingame 501 Primrose Road Burlingame, CA 94010 ATTN: Diane Gladwell and Meaghan Hassel -Shearer Dear Diane and Meaghan, Thank you for including us in your request for proposals for your Scanning, Indexing, and Quality Checking (Scanning Service Bureau Services) project. We are committed to meeting and exceeding the City of Burlingame's comprehensive document imaging needs for its immediate and future requirements. ECS currently has two scanning bureaus, one in Concord, CA serving Northern California, and another at its headquarters in Riverside, CA. Both of these operations can perform paper scanning as well as scanning of Microfilm and Microfiche. The benefit that this has for Laserfiche customers is that we can scan any document and have the scanned images loaded on to your Laserfiche server, making them immediately accessible without the need for additional conversion or indexing. We have been providing cost effective document scanning and conversion services to government agencies since 1995 and can successfully provide all digitization services as requested in the RFP. We have developed methods to ensure superior scanning and conversion results in order to accommodate a variety of imaging requirements. ECS takes great pride in providing accurate and cost effective scanning and conversion services to support local government. The information and pricing contained in this proposal are valid for a period of 90 days following the date of submission. All work will be performed by ECS Imaging and no sub -contractor will be utilized for this project. Scanning will be done in compliance with all applicable ANSI and AIIM standards. All individuals who will perform work for the City are free of any conflict of interest. We look forward to serving the City by providing superior scanning services that meet and exceed the requirements of the City and this RFP. Our 27 years as the Document Management Experts and our reputation for great service makes ECS the right choice for your project needs. We look forward to serving the City's needs in a responsible and professional manner. Thank you. Sincerely, Pete Herschelman Vice -President ECS Imaging, Inc. 925-586-7549 Pete@ecsimagine.com CITY OF BURLINGAME r U n U 11 .. L Table of Contents INTRODUCTION..................................................................................................................................................... 4 COMPETITIVEADVANTAGE................................................................................................................................... 5 COMPANYPROFILE................................................................................................................................................6 REFERENCES.......................................................................................................................................................... 7 SCOPE OF WORK - SCANNING SERVICES............................................................................................................... 9 PROJECTAPPROACH...................................................................................................................................................... 9 PICK-UP AND DELIVERY.................................................................................................................................................. 9 DOCUMENT TRACKING................................................................................................................................................. 10 DIGITALCONTENT TRACKING........................................................................................................................................ 10 INDEXINGPROCEDURES............................................................................................................................................... 10 NAMINGCONVENTION................................................................................................................................................ 11 OUTPUTTO DELIVERY MEDIUM.................................................................................................................................... 11 EVIDENCEOF INSURANCE....................................................................................................................................12 PRICING...............................................................................................................................................................13 OTHER DOCUMENT SCANNING CHARGES......................................................................................................................... 14 CITY OF BURLINGAME 3 Introduction ECS Imaging is submitting our proposal to provide scanning and indexing services to the City of Burlingame. ECS Imaging, Inc. is a full -service document management solutions provider with over 20 years of experience providing document management related services to local government. ECS currently supports more than 400 Laserfiche Systems and has provided professional scanning services to many of our government clients. We support over 100 Cities in California and have provided ongoing scanning services for many years to dozens of them including but not limited to the Cities of. The Scope of Services to be performed by ECS as outlined in the RFP include the following tasks: ■ Pickup materials to be scanned from City location ■ Provide protected chain of custody during transport ■ Inventory/audit all materials received in-house ■ Document preparation as needed (remove staples/sticky notes/paperclips, repair torn corners, etc.) ■ Scan documents as TIFF Group IV (or preferred format) at 300 DPI ■ Establish preferred document naming protocol and indexing procedures provided by City r ■ Employ quality control measures to ensure superior scan • Deliver scanned images as Laserfiche Briefcase, or portable drive for potential upload to Laserfiche ■ Return documents in same order and condition as received ECS Imaging's scanning and conversion services comply with all applicable California State laws, and ANSI and AIIM standards. All images with indexing will be delivered to the City on DVD as a Laserfiche Briefcase and all material (microform) will be returned in the same order and condition as received. ECS can provide the services to upload the documents to your Laserfiche server or can provide training for City employees for the first two imports. All documents will be returned in the same order and condition as they were received. Pricing is valid for a period of 90 days following the date of proposal submission. x CITY OF BURLINGAME 4 Is 1v, State why your company is the best solution to meet the City's needs ECS Imaging, Inc. is a full -service document management solutions provider with over 20 years of experience providing document management related services to local government. ECS currently supports more than 400 Laserfiche Systems and has provided professional scanning services to many of our government clients. We support over 100 Cities in California and have provided ongoing scanning services for many years to dozens of them including the Cities of Albany, San Ramon, Cupertino, Alameda, Redwood City, and many others (see references). From the beginning of the project you will be in communication with your Account Manager to determine any details or requirements not specified in the RFP. The Scan Bureau Supervisor can also provide specific recommendations based on best practices learned from previous scanning projects. All materials will only be handled by ECS employees to ensure a protected chain of custody; at no time will ECS utilize a sub -contractor to perform the work. Our Scan Bureau Supervisor will be in contact with your project lead throughout the life of the project to determine specific scanning requirements including naming convention, indexing and output to media if not already determined. We have developed methods to ensure high quality conversion of paper to digital images while maintaining cost efficiencies. Using the latest technologies available through the Laserfiche scanning application allows us to provide scanned and indexed images that are ready for upload to the Laserfiche system without the need for additional conversion or indexing. CITY OF BURLINGAME Company Profile ECS Imaging was founded in 1990 by CEO, Jim Pappas, a pioneer in the content management industry. The company has maintained the same Executive Management since its inception. Originally called Empire Computer Solutions, ECS Imaging became a Laserfiche Value Added Reseller (VAR) in 1995 and has achieved top performance recognition consistently ever since. ECS Imaging is a Gold Certified Laserfiche provider and has continuously been ranked as the top value added reseller (VAR) in the Western United States for 21 consecutive years. We focus our efforts on helping organizations become more efficient by eliminating paper -based business processes. We specialize in providing government and commercial organizations innovative turn -key document management solutions with the award winning Laserfiche Enterprise Content Management Systems. ECS has over 27 years of industry experience and 22 years with Laserfiche. ECS Imaging is a full service document management solutions provider and currently employs 46 full time staff providing the following range of services: , ■ Scanning Services (including Large Maps, Microfilm, Microfiche conversion) ■ Project Management ■ Laserfiche Software Installation ■ Software and Hardware Integration ■ Data Conversion Services ■ On -going Support of Software and Hardware ■ On -Site Training and Support ■ Integrations with Y6 party applications o PlanetPress o GeoDocs o NovusAGENDA o Zynbit Email Management o Docusign Digital Signatures o Psigen Capture Solutions ■ Custom Application Development ■ Documentation • Complimentary Quarterly User Group Workshops ■ Annual Complimentary Client Conference CITY OF BURLINGAME 6 in References Organization Project Description Start End Year Contact Name / Phone / e-mail Name / Documents Year (or address Scanned continuing) City of Albany Building Department 2006 2016 Anne Hsu documents (510) 528-5763 ahsu@albanyca.org City of San Ramon Accounts Payable 2015 Continuing Rose Coe documents (925) 973-2553 rco@sanramon.ca.eov City of Cupertino Building Department 2012 2015 Albert Salvador documents (408) 777-3206 albertsCa@cupertino.pM City of Alameda Building Department 2006 Continuing Erin Garcia documents (510) 747-6816 egarcia@alamedaca.gov City of El Cerrito Building Department 2007 2014 Debbie Haberman documents (510) 215-4349 dhaberman@ci.el-cerrito.ca.us City of Pleasanton Building Department 2014 2016 Amy Statham documents (925) 931-5084 AStatham@cityofpleasantonca.gov City of Redwood Building Department 2007 Continuing Gary Lepori City documents (650) 780-7356 R.lepo ri @ redwoodcity.org City of Fairfield Human Resources, 2012 Continuing Lisa Cortez Building Department, (707) 428-7648 Fire Department Icortez@fairfield.ca.eov documents City of Santa Rosa Microfiche Conversion 2015 2015 Jennifer Myles Services (707) 543-3709 imyles@Srcitv.ors City of South Lake Microfilm Conversion 2016 2016 Ellen Palazzo Tahoe Services (530) 542-6003 eapalazzo(@citvofslt.us ECS provides paper scanning and Microform conversion services for many of our customers on an on- going basis as needed. CITY OF BURLINGAME 7 Partial Maps E SCustomerL cations « . .� v +� .�.. .y . m » » a f2r CITY OFBURUNGAME a Scope —Scanning Services ECS Imaging, Inc. is a full -service document management solutions provider with over 20 years of experience providing document management related services to local government. ECS currently supports more than 400 Laserfiche Systems and has provided professional scanning services to many of our government clients. We support over 100 Cities in California and have provided ongoing scanning services for many years to dozens of them including the Cities of Albany, Alameda, Cupertino, Redwood City, Fairfield, and many more (see references). From the beginning of the project you will be in communication with your Account Manager to determine any details or requirements not specified in the RFP. The Scan Bureau Supervisor can also provide specific recommendations based on best practices learned from previous scanning projects. Al materials will only be handled by ECS employees to ensure a protected chain of custody; at no time will ECS utilize a sub -contractor to perform the work. Our Scan Bureau Supervisor will be in contact with your project lead throughout the life of the project to determine specific scanning requirements including naming convention, indexing and output to media if not already determined. Project Approach Below is the general processes performed on each batch of scanning. Modifications to our processes are made as needed to further ensure the overall quality of each scanning project. Client contact and interaction will affect the outcome. The term "Documents" is a general term that refers to any material to be digitized. The term "Boxes" is a general term that is meant to include any container in which material/media may be transported. Materials will be picked up by ECS employee using a secure vehicle. When received at our Concord scanning facility, the Scan Bureau Supervisor will inventory the material and check it against the inventory list provided by the City. The City will be notified immediately of any discrepancies. If requested, the material can be returned in the same manner. Each batch of scanning will be given a unique "job number" that will assist ECS with project tracking, turnaround times, production process management, quality control and inventory of records throughout the entire project. Typically, documents are transported in standard size banker's boxes. Each box will be counted and inventoried at the time of pick up. The driver will have a pick up order clearly identifying the "job number", date of pick up, type of records, and number of boxes (i.e. 30 boxes numbered 1- 30). City staff will sign and verify the number of boxes being picked up and a copy will be left. Upon Completion of that job (batch) ECS will contact the City representative and schedule the return delivery. A Delivery sheet for that "Job number" will accompany the return delivery of the boxes and the CITY OF BURLINGAME 9 completed images. City representative will sign and verify the return of the documents and the completed images. Standard turn -around time for most scanning projects is 30-60 days. Document Tracking Document tracking begins with the customer. The better the files are prepared for pick-up, the better we can track and verify throughout the process. A comprehensive inventory of the files to be picked up should be provided whenever possible. Inventory verification information should be referenced on the outer face of all boxes to allow for verification at time of pick-up. Based on the provided information we will document which files and boxes have been provided. The provided inventory of files will be used for Quality Assurance purposes throughout the scanning process. The final verification of files will be conducted prior to delivery after all other processes are completed. Digital Content Tracking The digital content is created via Laserfiche scanning software and is housed directly onto a server designated to our scanning customers. Each separate scanning project will be processed in a separate repository specifically created to suit the unique needs of the project. Each box will be processed as a separate unit (see processing steps below). All processing will be conducted at "box level" until the final formatting is conducted by the scan supervisor. Each box will be tagged upon arrival. The tag will provide a single location to track the processes listed below. ■ Each box will be prepped and the tag will be signed off by that operator ■ Each box will be scanned and the tag will be signed off by that operator ■ Laserfiche will retain the "created by" information to track who scanned the box ■ Each box will be indexed and the tag will be signed off by that operator ■ Laserfiche will retain the "last modified by" information to track who indexed the box The indexed data for each box will be verified by a second operator and the tag will be signed off by that operator. If any corrections are made to a document, the "last modified by" will be changed to track who last edited the file. The indexed data and document structure for each box will be further verified by the scan supervisor before the box is considered "validated". Validated boxes are physically segregated from the in -process boxes. Images for the validated boxes are segregated within the repository. Data properties (number of documents, number of images, and data size) are recorded and tracked throughout the scanning process. Indexing Procedures Indexing requirements are unique to each scanning project. Customers are encouraged to be heavily involved in the development of indexing criteria. The index process will include capture of unique document details as indicated in the RFP. Second pass Image quality control and job specifications verification is done at this time. ■ Quickfields auto -population is strongly recommended* ■ Identify a key piece of information known as a Unique Identifier. This would be the only manually entered data we enter into your template CITY OF BURLINGAME J 10 1 1' Provide an excel file that will tie the Unique Identifier to other desired field data. This file will be used to auto -populate the fields you wish to have indexed. The scanning supervisor will conduct the auto -population and verify accuracy *Using this processing technique we can eliminate many common data entry errors. Paper based documents will be imaged and captured as TIFF images at 300 DPI unless otherwise indicated, named and indexed according to the document naming conventions determined by the City. Manual indexing is limited to what is available on the scanned images of any given document. Naming Convention Naming conventions are specified by the customer and vary based on customer needs. We recommend that Quickfields be used to auto -populate the template fields and to name the documents. A document's field data will comprise the document name and will create a standardized format for the naming convention. The scan supervisor will ensure the final product meets the needs specified by the requirements of the RFP. Any document that does not fit the specified criteria will be addressed with the City staff, any variations to the criteria must be specified in advance or additional charges may be incurred. Output to Delivery Medium The scanned and indexed images are verified for burn to delivery media. The media attendant will verify image quality and index integrity via spot checking throughout the job (batch). The burned media will be tested for functionality and labeled as specified prior to delivery. This is our final pass for Image Quality Control. Scanned images with OCR will be burned to a DVD as a Laserfiche Briefcase or delivered on a portable drive for potential upload to the City's Laserfiche system. We can also provide a Laserfiche Plus DVD which contains a built-in search engine for easy search and retrieval of files contained on the disc, at an additional cost. The Laserfiche Plus DVD can also be used for archival purposes as well potential direct upload to Laserfiche. Individualizing task segments allows us to physically review the image quality in 3 separate passes while maintaining projected production speeds. This is the most efficient means of minimizing production errors without the high cost of "Page by Page Individual Review". Page by Page Individual Review can be done if requested by the City at an additional cost per hour. CITY OF BURLINGAME 11 Evidence Of Insurance ECS Imaging maintains the following insurance policies: Public Liability: Hartford Casualty Insurance Co Policy # 72SBAKT6798 Expires: 10/1/2017 Workers' Compensation: Lockton Affinity, LLC. Policy # C47964209 Expires: 10/1/2017 Professional Liability Insurance: RLI Technologies Policy # TEC0001980 Expires: 03/10/2018 CITY OF BURLINGAME 12 Pricing Paper to PDF or TIFF image according to specification: 5,000 images Paper No Indexing City Enter 4 QC: Enter 4 QC: Enter 8 QC: Size (Scan only) provides simple Double complex Double simple Double Excel data Index Blind index Blind index Blind Key for index fields Key fields Key fields Indexing fields Indexing Indexing (vendor enters unique field) 8 W, x 11" $0.06/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A B&W 8 W x 14" $0.06/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A B&W 34"x44" $0.90/1mage Included $27/hour N/A $27/hour N/A $27/hour N/A (e-size) B&W 8 Y:" x 11" $0.13/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A Color 8 %" x 14" $0.13/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A Color 34" x 44" $1.65/image Included $27/hour N/A $27/hour N/A $27/hour N/A (e-size) Color Paper to PDF or TIFF image according to specifications: 10,000 images Paper No Indexing City Enter 4 QC: Enter 4 QC: Enter 8 QC: Size (Scan only) provides simple Double complex Double simple Double Excel data index Blind Index Blind Index Blind Key for index fields Key fields Key fields Indexing fields Indexing Indexing (vendor enters unique field) 8 Yz" x 11" $0.06/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A B&W 8 Y2" x 14" $0.06/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A B& W 34" x 44" $0.90/image Included $27/hour N/A $27/hour N/A $27/hour N/A (e-size) B&W 8 Y? x 11" $0.13/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A Color Ona CITY • 8 Y:" x 14" $0.13/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A Color 34" x 44" $1.65/image Included $27/hour N/A $27/hour N/A $27/hour N/A (e-size) Color Paper to PDF or TIFF image according to specifications: 50,000 images Paper No Indexing City Enter 4 QC: Enter 4 QC: Enter 8 QC: Size (Scan only) provides simple Double complex Double simple Double Excel data index Blind index Blind index Blind Key for index fields Key fields Key fields Indexing fields Indexing Indexing (vendor enters unique field) 8 2 x 11" $0.06/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A B&W 8 Y:" x 14" $0.06/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A B&W 34" x 44" $0.90/image Included $27/hour N/A $27/hour N/A $27/hour N/A (e-size) B&W 8 Y." x 11" $0.13/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A Color 8 %:" x 14" $0.13/image $27/hour $27/hour N/A $27/hour N/A $27/hour N/A Color 34"x44" $1.65/image Included $27/hour N/A $27/hour N/A $27/hour N/A (e-size) Color Other Document Scanning Charges Service Description Cost Pick up and Delivery per batch $200.00 per trip/batch Document Prep (remove staples/sticky notes/paperclips, repair torn corners, etc.) $27.00/hour Burn to Delivery Media $50.00/batch Document Prep is estimated at approximately 2 hours per box. Indexing is estimated at approximately 2 hours per box. CITY OF BURLINGAME 4 AMENDMENT NOA TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF BURLINGAME AND ECS IMAGING. INC { THIS AMENDMENT ("Amendment"), made in duplicate and entered into effective 5 day of November, 2019, amending the agreement dated January 1, 2018 ("Agreement") by and between the CITY OF BURLINGAME ("CITY") and ECS IMAGING, INC. ("ECS"). CITY AND ECS are hereinafter collectively referred to as the "Parties." RECITALS WHEREAS, on January 1, 2018, the City entered into the Agreement with ECS to implement an electronic content management system and assist in the scanning of records, which is attached hereto: and WHEREAS, in the Agreement the City purchased 30 full user licenses for the laserfiche software and on January 23, 2019, the City purchased an additional 35 full user licenses; and WHEREAS, it has been determined that City staff are in need of an additional 25 full user licenses for the laserfiche software and upgraded forms system to allow for payment and public usage; and NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: I. The Agreement will be amended to include a total of 90 full user licenses and upgraded professional and portal form licenses to all 90 licenses. The costs associated with this amendment are attached. 2. In all other respects, the Agreement dated January 1, 2018, shall remain in full force and effect to the extent that it is not in conflict with this Amendment. IN WITNESS WHEREOF, Consultant and City execute this Agreement. CITY OF BURLINGAME 501 Primrose Road Burlingame, CA 94010 Lisa Goldman CityManager Date: i @ ECS Name Address 01pS 'i�►r 1r,11i-j7� V� P�1hQ_ { Wty Pt ?A, 3 Lo B Name -.c1rK %a f--� vry qYM— Title Date:If - �'"� ' = Federal Employer ID Number: e n Hassel -Shearer License Number: City Jerk Expiration Date: Approved as to form: Kathleen Kane City Attorney 042019 V1 - Quote Type Avante Quotation For Quote Info Date: 11 5 19 Name: Meaghan H Company: City of Burlingame Quote Number: 11519 Phone: Valid Through 12/ E-mail: Terms: 0/2019 Account Manager. net 15 Phone: Pete H E-mail: Software Avante includes Workflow and Forms Essentials Description Unit Prim quantity Linc, Total n SKU MNF16 Laserfiche Named Full User w/Web Access, Snapshot, and Email $ 1 600.00 25 $ 15,000.00 MATM16 Laserfiche Standard Audit Trail $ 75.00 25 $ 1,875.00 MPFRM Laserfiche Forms Portal Add -on $ 7,995.00 1 $ 7,995.00 MFRM16 Laserfiche Forms Professional $ 50.00 90 $ 4,500.00 MDGSG16 Laserfiche Digital Signatures $ 25.00 25 $ 625.00 Software Subtotal $ 29,995.00 Annual Maintenance and Licensing SKU � � Descirl ption Unit Price Quantity �� Line Total MNF16B Laserfiche Named Full User w/Web Access, Snapshot, & Email LSAP $ 120.00 25 $ 3,000.00 MATM16B Laserfiche Standard Audit Trail LSAP $ 15.00 25 $ 375.00 MPFRMB Laserfiche Forms Portal Add -on LSAP $ 1,600.00 1 $ 1,600.00 MFRM16B Laserfiche Forms Professional LSAP $ 10.00 90 $ 900.00 MDGSG168 Laserfiche Digital Signatures LSAP $ 5.00 25 $ 125.00 Annual Maintenance Subtotal $ 6,000.00 Hardware SKU Description Unit Pricel�� '� Quantity Mae Total 0 Hardware Subtotal $ Professional Services SKU Description Rate Quantity Line Total — ECSCI ECS Install, Configuration, Consulting, & Project Management Services $ 1,800.00 1.00 $ 1,800.00 Professional Services Subtotal $ 1,800.00 Soecial Terms Subtotal $ 37,795.00 Tax Rate Software Only (Download Only) 0.000% Tax $ Software is only available via download and is not subject to CA sales tax Shipping $ eilunaTerms: Total $ 37,795.00 All Software and Annual Maintenance is billed 100% M pro/ect start. services are billed SO%up front minimally with remaining Services os incurred. o Maximum 4 Hour Response Time • Upgraded from 24 hours with traditional LSAP support o Two free admissions to the ECS Annual Customer Conference along with Free Admission to o Live Hours of support are 7:30am - 5.00pm PST M-F Quarterly User Groups o Unlimited Phone and E-mail Support o Monthly E-Newsletter o On -site time is calculated to the nearest half hour and minimum onsite calculation is o On-site/remote support hours included as quoted. On -site within next business day as between 2-8 hours depending on the location needed. Additional hours of support purchased at a discounted hourly rate. Customers not o On -site time can be used for remedial training, installing updates, and consulting, in under this plan ran purchase on -site hours at $250/hour with a 1 hour minimum for remote addition to support support, and an 8 hour minimum onsite charge in addition to travel expenses. o ECS may allow planned after hours support in rare circumstances. In these circumstances Priority Support will be billed at double the hourly rate. Hardware Return Policy: Unopened boxed hardware may be exchanged for a full cash or credit refund within 7 days - a 15%restocking fee may apply. Defective hardware will be exchanged for a replacement per the terms and conditions specified on the product warranty card. To: Date: From: STAFF REPORT Honorable Mayor and City Council February 3, 2020 AGENDA NO: 8f MEETING DATE: February 3, 2020 Margaret Glomstad, Parks and Recreation Director — (650) 558-7307 Subject: Adoption of a Resolution Authorizing the City Manager to Execute an Agreement with Bay Area Geotechnical Group for Geotechnical and Special Inspection Services for the Construction of the Community Center for $327,250, City Project No. 83240 RECOMMENDATION Staff recommends that the City Council adopt the resolution authorizing the City Manager to execute an agreement with Bay Area Geotechnical Group (BAGG) for geotechnical and special inspection services for the construction of the Community Center for $327,250, Project No. 83240. BACKGROUND To ensure an efficient, cost-effective, and competitive bidding process for the geotechnical and special inspection services required as part of the construction of the new Community Center, staff invited geotechnical and special inspection firms to participate in the Request for Proposals (RFP) process. The purpose of the process was to ensure that only engineering contractors with the proper experience and qualifications would submit proposals for the required services. This process allowed the City to fully determine the qualifications and responsiveness of potential bidders in advance, thereby reducing the likelihood of receiving non -responsive bids. Moreover, the RFP approach potentially reduces project costs and project -related construction delays and promotes the proper and safe completion of the project in conformance with the contract requirements. It helps the City obtain the highest quality bid for the lowest price. The requirements in the RFP process were fair, reasonable, and related to the scope, size, and scale of the project. The notice to prospective bidders advertising the RFP process was issued on December 16, 2019, and closed on January 16, 2020. DISCUSSION The City received submittals from seven firms. City staff and the Construction Manager reviewed the submittals for completeness and rated them based on a uniform system of rating. Based on the ranking criteria, BAGG Engineering was determined to be the best qualified to provide geotechnical and special inspection services for the Community Center project. The ranking of the firms by submitted professional fees was as follows: 1 Agreement with Bay Area Geotechnical Group February 3, 2020 1. BAGG $277,250.00 2. Consolidated Engineering Labs $304,006.26 3. Romig Engineering $313,996.54 4. Apex Laboratories $396,480.00 5. Ninyo and Moore $416,360.00 6. Twining $680,812.08 7. Construction Testing Services $714,414.00 All submittals were comprehensive and included all of the services required; the ranking and decision to engage Bagg Engineering is based on the lowest fee proposal based on the average hourly cost and number of tests to be provided. Due to the many unknown factors during construction regarding the testing of materials, on occasion, tests may be inconclusive or materials that didn't pass need to be retested. Additionally, time onsite or at remote manufacturing locations is required, and additional tests may be needed. All the fees above are based on a time and materials basis. To ensure there are adequate funds in the budget, a contingency amount of $50,000 has been added to the total cost of the contract. FISCAL IMPACT The City Council has anticipated funding the construction of the new Community Center and associated expenses within the Capital Improvement Program. The total budget for the project will be established with the fiscal year 2019-20 Mid -Year Report. Exhibits: • Resolution • Request for Proposals • Agreement with BAGG 2 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH BAY AREA GEOTECHNICAL GROUP FOR GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE CONSTRUCTION OF A NEW COMMUNITY CENTER IN THE AMOUNT OF $327,250, CITY PROJECT NO.83240 WHEREAS, the City of Burlingame Capital Improvement Program includes the construction of a new Community Center; and WHEREAS, geotechnical and special inspection services will be required for the construction of the new community center; and WHEREAS, a Request for Proposals (RFP) was sent to prospective bidders adversting the RFP process on December 9, 2019; and WHEREAS, on January 16, 2020, the City received seven bids; and WHEREAS, the Bay Area Geotechncial Group was qualified and submitted the lowest fee at $277,250.00; and WHEREAS, because additional testing my be required, a contingency of $50,000 was added to the contract price. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AND ORDERS AS FOLLOWS: 1. The facts in the recitals above and in the staff report are true and correct. 2. The agreement with BAGG for said project is accepted. 3. The City shall enter into an agreement with BAGG for the geotechnical and special inspection services for the new Community Center, Project No. 83240, and the City Manager is authorized on behalf of the City of Burlingame to execute said contract. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 3rd day of February, 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk a REQUEST FOR PROPOSALS GEOTECHNICAL ENGINEERING AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER CITY OF BURLINGAME DEPARTMENT OF PARKS AND RECREATION REQUEST FOR PROPOSALS FOR GEOTECHNICAL ENGINEERING AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER PROJECT Margaret Glomstad, Parks and Recreation Director 650-558-7307 REQUEST FOR PROPOSALS ISSUED: DECEMBER 16, 2019 PROPOSALS DUE: January 16, 2020 at 2:00pm, Pacific Time 501 Primrose Rd., Burlingame, CA 94010 City Clerk aREQUEST FOR PROPOSALS I. OVERVIEW GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER A new Community Center for the City of Burlingame has been designed by Group 4 Architecture, Research and Planning, Inc. (G4), South San Francisco, California. The existing Recreation Center will be completely replaced as part of this project. The Community Center is expected to reflect the community, improve operational efficiencies, increase program space and options and parking, and strive for sustainability. The City of Burlingame is requesting proposals from highly qualified Geotechnical and Special Inspection firms to provide "Geotechnical Engineering and Special Inspection Services" (hereinafter Geotechnical firm). The City is looking for a single firm that will perform the Geotechnical Engineering services (GEOR) as well as the Special Inspections required. The Geotechnical services will be required for the pre -construction, construction and post -construction phases of the project. Pre -construction services would commence immediately following an award of contract (tentatively scheduled for February 2020). Construction of the building is expected to start in early 2020, with occupancy of the building anticipated in 2022 (see project schedule in Attachment A). Responses must conform to the requirements of this Request for Proposals (RFP). The City reserves the right to waive any irregularity, informality or error in any proposal or in the RFP process or to reject any proposal which does not comply with this RFP. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City. Ultimate selection of the successful Geotechnical firm will be made solely by the City on criteria determined by the City. Based on the quality and competitiveness of the proposals received in response to this Request for Proposal (RFP), the successful Geotechnical firm will be required to enter into a Professional Services Agreement with the City, which will include the requirements of this RFP, as well as a final scope of work. A sample agreement is in Attachment B. By submitting a proposal, the CM firm agrees to all of the terms of the RFP, unless exceptions are stated by the CM firm in its proposal. The City reserves the right to enter into negotiations with the successful CM firm to consider requested exceptions or changes to the RFP. Following a comprehensive evaluation of submitted proposals, staff will contact the applicants best suited to partner with the City. The City may then conduct interviews with the top qualified Geotechnical firms and will identify the most suitable and qualified firm Page 2 of 14 a REQUEST FOR PROPOSALS GEOTECHN/CAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER for the project. The City may elect to negotiate with the firm found by the interview panel to offer the best proposals according to the RFP's criteria. The City reserves the right to reject any or all proposals and to advertise for new proposals. Interested parties may obtain a copy of the RFP from the City website at www.burlingame.org at the Parks and Recreation Projects page or request a copy by email by contacting Joleen Helley at Ihelley(a�burl ingame.org. II. FACILITY LOCATION AND PROJECT DESCRIPTION The current Recreation Center is located at 850 Burlingame Ave., Burlingame, California erving the community for 70 years and is set amidst groves of mature trees in Washington Park. In July 7, 2014, the City Council adopted the Burlingame Community Center Master Plan to guide the decision making process related to desired improvements in Washington Park, including a new community center, improved parking options, and the relocation of the playground and the basketball court. At the direction of the City Council, work began on the conceptual design plans for a new community center began in January 2015. In March, 2018, the City Council, after reviewing the conceptual design plans, reduced the scope of the project to only include a new community center, adjacent and underground parking, a full sized basketball court and a playground and requested G4 to develop an additional conceptual design plan. On July 2, 2018, the City Council voted to move forward into the schematic design phase with the Pavilions conceptual design option. Funding for the new building has been secured. The project will include: • A 2-story 35,700 GSF new Community Center with staff offices, an increase of nearly 11,000 sq. ft. in new programmable space on a footprint that is only approximately 1,000 sq. ft. larger. • The addition of a new above ground and underground parking adjacent to the new building. • Site improvements to the area surrounding the new Community Center. Page 3 of 14 BURLINGAM£ REQUEST FOR PROPOSALS t._ 9 GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER • Relocation Plan for existing staff offices and programming space. BURLINGAME COMMUNITY CENTER PROJECT SCOPE PACKAGE 1: Early Site Package (Playground + Multi -Court + Picnic Area PACKAGE 2: Community 's3 Center + Associated Sitework + Surface/Underground Parking •fit oD I® LEGEND O Playground 0 Picnic Area and Tables (8) 0 Heritage Tree +C� Muni -use Sport Court O Parking G Underground Parking Access O Bus/Car Drop-off 00 Event Lawn Seating 09 Event Stage (R Park Bathrooms a Teen Scene Courtyard 0 Kids Town Courtyard (Secure) Q Ceramic Arts Courtyard (Secure) 0 Historic Entrance Pillars hi Flagpole Existing Trees Proposed Trees NOTE: ONLY PACKAGE 2 SCOPE OF WORK IS INCLUDED IN THIS RFP Various reference materials related to this project are available to be viewed at the City website at: https://www.burlingame.org/parksandrec/facilities/projects/community center conceptu al plan.php The Geotechnical firm will work cooperatively and in close coordination with Group 4 Architects, City staff, and the Construction Management firm (Griffin Structures Inc.) for the project, including any staff member who may be appointed by the Parks and Recreation Director as the Construction Administrator (hereinafter CA). III. USE OF SUB -CONSULTANTS The City is looking for a single firm that will perform the Geotechnical Engineering services (GEOR) as well as the Special Inspections required. Page 4 of 14 a REQUEST FOR PROPOSALS IV. NO CONFLICT OF INTEREST GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER The selected CM firm shall not be a bidder, or perform work for any bidder, on any individual construction contract related to this project. V. ENVIRONMENTAL CLEARANCE CEQA approval submitted to City Council 11/19/18. City Council adopted the IS/MND and MMRP on 12/3/18. VI. SCOPE OF WORK The Geotechnical firm is required to perform the work specified herein. In submitting a proposal, the firm represents that it is qualified and capable of providing all the requirements of this RFP. Also, the firm is invited to provide a substitute/additional Scope of Work that is consistent with the requirements outlined below and appropriate for a project of this caliber. The firm shall state features, skills and/or services which distinguish the firm that make it the best choice for the City. Additional information or tasks which, in the firm's opinion, should be included must be clearly identified. The firm is required to provide services specified in the RFP, its proposal, and the executed contracts. The following is a brief overview of the services the Geotechnical firm will be required to perform: The Consultant will include sampling of construction materials, testing, observations and special inspections as required by the building code and Project Plans and Specifications. The services are to be provided on intermittent and continual basis as required by the codes, plans and specifications and as requested by the General Contractor. Indicate which, if any of the below listed services are to be provided by forces which are to be subcontracted. The services required are based on requirements listed in the plans and specifications, but are not limited to, the following: 1.1. Inspections • Reinforcing steel installation including welding and fabrication • Frame reinforcement beams and columns • Suspended slab reinforcement • Moment Frames Page 5 of 14 REQUEST FOR PROPOSALS GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER • Mix Design Review • Concrete and asphalt concrete placement • Bolts and dowels installed in concrete and masonry • Structural steel fabrication inspection • WPS, WPQR and Welding Certificate Review • All other structural steel field and shop welding • Welding of Reinforcing Bars and Headed Studs • High strength bolting • Concrete batch plant • Miscellaneous Metal (shop and field) shear connections • Cast -In -Place and Post -Installed Anchors • Masonry Laying and Grouting • Epoxy dowels and bolts • Member connections to masonry • Piles and Indicator Piles • Foundation excavations • Retaining Wall backfill and boundary elements • Backfill of underground utility lines and trenches • Subgrade and basework for pavement areas • Stormwater Management SWPPP — QSD Design and QSP inspections 1.2. Testing • Concrete Strength • Masonry Strength • Masonry Mortar and Grout Test • High Strength Bolting • All Anchors • Mortar and Grout • Shotcrete • Structural steel welding including Beam to Column Moment Connections • Headed Studs • NDT of Moment Connections • Reinforcing steel • Masonry • Miscellaneous Metal deck and stairs • Piles and Indicator Piles • Retaining Wall backfill • Backfill of underground utility lines and trenches Page 6 of 14 a REQUEST FOR PROPOSALS GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER • Subgrade and basework for pavement areas • Seismic Force Resisting System (SFRS) 1.3 Geotechnical Observation and Testing (by Geotechnical Engineer of Record) The Geotechnical Engineer of Record (GEOR) is required to perform the work specified herein. The Geotechnical firm selected will need to assume the role of the GEOR for the project and will also need to have the skills and experience to provide value engineering and consultation during construction. The following is a brief overview of the services the Geotechnical firm will be required to perform: • Building pad preparation and compaction • Soil fill placement • Soil compaction • Utility trench backfill • Foundation and slab construction • Slab subgrade preparation, non -expansive fill and capillary break placement • Basement slab subgrade preparation • Basement wall drainage installation and backfill • Flatwork and Pavement subgrade preparation and baserock compaction • Shoring design review • Shoring installation • Laboratory compaction test curves • Review RFI'S and modify geotechnical recommendations, if necessary. 2. Reporting 2.1. Provide an outline of the inspection criteria of your standard procedures for inspection work and for testing of materials 2.2. Deputy Inspections and Testing reports 2.2.1. Provide daily inspection reports 2.2.2. Hand-written reports to be left with general contractor at the end of each day (for inspections done on project site) 2.2.3. Electronic format to be provided to entire team or as designated by Contractor. 2.2.4. Provide Daily Inspection Reports to the following parties and any others not listed required by code: • Owner Page 7 of 14 9 6AME REQUEST FOR PROPOSALS • General Contractor • Construction Manager • Architect • Structural Engineer • City of Burlingame • SWPPP-QSP Authority GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER 2.2.5. Provide a Final Inspection Report / Final Affidavit based upon Consultant's overall evaluation of the work inspected, signed and stamped by a registered engineer in the State of California. At minimum, the Final Report shall include: • Days of tests and inspections for work performed by the Consultant • Condition of the substrate/work in place that is receiving inspected work. • Verification of products installed. • Meet the requirements of the city for final inspection 3. Meetings 3.1. Preconstruction meeting(s) to be held prior to start of inspection services for structural steel fabrication, concrete placement, structural steel erection and field welding. 3.2. Attendance of the inspector at weekly project team meetings as required: Provide number of meetings anticipated to attend, hours and rate. If attendance is required by Contractor notification will be provided forty-eight (48) hours in advance. 4. Performance of the Work and Proposed Cost 4.1. Inspection and on -site testing services will be monitored and coordinated by the General Contractor. The consultant will be given a twenty -for (24) hour notice of the need of service by the General Contractor. However, there are to be no charges for cancellations before 4:00 pm the previous day. 4.2. Schedule of Required Services — provide a list of estimated types and estimated quantity of lab and field test, provide unit cost per test (to be used only as a basis for comparison of price) Page 8 of 14 a REQUEST FOR PROPOSALS GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER 4.3. Provide a lump sum fee proposal including all labor, materials and reimbursables based on drawings, specifications and schedule provided. 4.3.1. Please provide your minimum show up charge 4.3.2. Please provide a breakout cost per cylinder break 4.4. Hourly Rate Schedule — Prevailing Wages- Submit a summary of total hourly rates (include rates for all staff that would or could be billed to project) proposed to be charged by your firm. Include both base and overtime rates. If sub - consultants are to be hired, submit sub -consultants' total hourly rates. 4.5. Cash flow projection — monthly cost to be provided. 4.6.Identify any potential cost saving measures associated with required testing/inspections. 5. Special Consideration The Consultant shall include all of the following considerations when submitting their proposal: Inspection and Materials Testing for Geotechnical Work will be provided by others. The Consultant shall be responsible, inclusive within the hourly rate, for all travel and per diem cost incurred during the course of performance of the scope of services. 5.2.1.Shop Fabrication: At this point we do not have a steel subcontractor selected, but assume that you will have to travel as far as Woodland, CA. 5.2.2.Fabrication hours for structural steel fabrication are from 6:00 am to 6:00 pm. Project Site Construction hours are from 8:00 am to 5:00 pm. Typical work day will be 8 hrs. Services for the Project are expected to be provided on a continual and on an intermittent basis. Revisions to the schedule and/or work sequences not altering the basis duration of the performance of designated work will not be cause for additional fees. Page 9 of 14 REQUEST FOR PROPOSALS GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER 5.3. Acceptable charges will be for actual time of work on the Project site or at a fabricator's facility only. Standard hourly minimums as sometime employed by the Industry will not be allowed. Time for travel will not be allowed. 5.4. Include extra requirements for testing of concrete cylinders required for early breaks for stripping of formwork. 5.5. Provide the required number of inspectors required for multiple overlapping of work in the field, i.e. concrete pouring, structural steel welding, rebar placement may all be going on at the same time. 6. Qualifications 6.1. Experience 6.1.1. Prospective Consultant must provide recent experience with projects of similar type and size. 6.1.1.1. At least two (2) of the projects must have been of similar building type and like dollar value. Provide a minimum of four (4) projects, but not more than eight (8) for review. 6.1.1.2. Projects must have been constructed in California. 6.1.1.3. Proposed Inspectors have acted as Inspectors on at least two (2) projects of same building type. 6.1.1.4. Have the proper licenses in good standing, and have never had their licenses revoked. 6.2. Personnel Provide proposed key staff and inspector's resumes for review. Please indicate if inspectors are employees of the firm or are subcontracted. 6.3. Evidence of Insurance coverage Page 10 of 14 a REQUEST FOR PROPOSALS GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER Submit proof of insurance coverage by providing a generic insurance certificate listing all of your coverages. VII. REQUEST FOR PROPOSALS Submitted proposals shall include five (5) identical copies and one (1) copy in a flash drive that can be used by the City for reproduction and filing purposes. Submittals should be brief and concise and will be reviewed and evaluated based upon the criteria identified below: 1. Cover Letter Provide an introductory letter with an understanding of the work to be performed and why the firm believes it is the best qualified to perform the services requested. Indicate the Management Contact (Representative authorized to sign an agreement for your firm) and Project Manager (person responsible for day-to-day management of the project). The successful firm may only change the Management Contact, Project Manager, and other supporting staff and specialists with prior written permission of the City. 2. Company Information Provide information about the firm/company, including such items as organization and ownership structure, history, experience and credentials to demonstrate the ability of the firm to perform the requested services. 3. Project Team Provide the name, title, experience, qualifications and discipline of the personnel who will be assigned to the project, including any sub -consultants. Information should include similar projects within the last 7 years, project size and contract amount. Provide the resumes of the Management Contact and the Project Manager (person responsible for day-to-day work on the project) and any other key team members from various disciplines, including any sub -consultants. 4. Examples of Work Provide pictures, drawings, descriptions and examples of Community Centers and similar public/private buildings or projects that the firm and Inspector Members have successfully completed, with preference to those projects that have been completed within the past 7 years. 5. References Page 11 of 14 aREQUEST FOR PROPOSALS GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER Provide a list of at least five (5) references who may be contacted to discuss their experience working with the Project Team on similar public sector projects. Please provide contact information including Organization, Name, Title, Address, Phone, Email, Project Name, and Date of Completion. 6. Exclusions Identify any services that are specifically excluded from the Scope of Work that will likely be needed to complete a project of the desired scope and magnitude. 7. Work Plan Identify management approach, methodology, and relevant project issues for the entire project. Describe in detail how you will accomplish the suggested scope of work that includes the tasks identified in this RFP. 8. Project Tasks Provide a spreadsheet which shows, in detail, the number of hours by task for each project personnel. Provide on the same spreadsheet the total number of hours for each task (tow total) and total hours for each project personnel (column total). Also identify the project personnel and number of proposed meetings with City staff as needed in the proposal. 9. Cost of Services A cost proposal for the work shall be submitted separately within a sealed envelope, plainly marked, and shall include the following: A spreadsheet which shows the dollar cost per task for each inspection test proposed for the project. The format shall indicate the total dollar cost for each task (row total) and the total dollar cost for each staff project personnel (column total), and the total not -to -exceed fee for the project. The spreadsheet shall also include, in a similar format, lump sum costs for proposed subcontractor work. Fees paid to the firm will be on a time and materials basis up to the negotiated maximum amount per signed contract. Any extra work deemed necessary by the firm must be pre -approved and authorized by the City in writing. No Payment will be made on any unauthorized work performed by the firm or subcontractors. Vlll. SUBMITTAL INFORMATION Page 12 of 14 aREQUEST FOR PROPOSALS GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER The City will accept submittals through Thursday, January 16, 2020 at 2:00 p.m. PT. All submittals must be mailed or otherwise delivered to: City of Burlingame 501 Primrose Road Burlingame, CA 94010 Atten: City Clerk All questions regarding this Request for Proposal shall be directed to Margaret Glomstad, Parks and Recreation Director, via e-mail at: mglomstad(a)-burlingame.org; or by telephone at (650) 558-7307. IX. RIGHT TO REQUEST ADDITIONAL INFORMATION During the evaluation process, the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from Geotechnical firms. The City reserves the right to waive any irregularity, informality or error in any proposal or in the RFP process or to reject any proposal which does not comply with this RFP. X. INTERPRETATION OF PROPOSAL DOCUMENT AND ADDENDA 1. If discrepancies or omissions are found by any prospective firm or there is doubt as to the true meaning of any part of the RFP, written request for a clarification or interpretation shall be submitted to City no later than 2:00 p.m., Monday, December 30, 2019. 2. Clarifications or questions shall be sent to Project Construction Manager: George Sanen — Gsanen(@griffinstructures.com 415-8582 3. Any clarification or interpretation of the RFP will be posted to the City's website in an addendum. Any change to the RFP shall be made by addendum and posted to the City's website. 4. The City is not responsible for any explanation, clarification, interpretation or approval made or given in any manner except by addendum. A copy of each addendum will be posted to City's website. Any addenda so posted are to be considered a part of this RFP document. Page 13 of 14 a REQUEST FOR PROPOSALS XI. RIGHT TO REJECT GEOTECHNICAL AND SPECIAL INSPECTION SERVICES FOR THE NEW BURLINGAME COMMUNITY CENTER The City of Burlingame reserves the right, at its sole discretion, to select or reject any or all submittals received pursuant to this Request for Proposals. XII. PRE CONTRACT COSTS The City shall not be responsible or liable for any pre -contract costs incurred by the firm responding to this RFP and/or participating in the selection process. XIII. PUBLIC RECORD All proposals submitted in response to this RFP will become the property of the City upon submittal and a matter of public record pursuant to applicable law. XIV. PROPOSED SCHEDULE Submittals Due: Thursday, January 16, 2020 — 2:00 p.m. Selection of Preferred firm: Thursday, January 30, 2020 Agreement between City and firm: Monday, February 17, 2020 Attachment A Anticipated Schedule It is anticipated that construction will start in April/May 2020 and have a duration of 24 months. Page 14 of 14 AGREEMENT FOR PROFESSIONAL GEOTECHNICAL OBSERVATION, SPECIAL INSPECTION AND MATERIAL TESTING SERVICES WITH BAY AREA GEOTECHNICAL GROUP BURLINGAME COMMUNITY CENTER CITY PROJECT NO. 83240 THIS AGREEMENT is entered into this day of , 2020, by and between the City of Burlingame, State of California, herein called the "City", and BAY AREA GEOTECHNICAL GROUP engaged in providing PROFESSIONAL PROFESSIONAL GEOTECHNICAL OBSERVATION, SPECIAL INSPECTION AND MATERIAL TESTING services herein called the "Consultant". RECITALS A. The City is considering conducting activities for consultant engineering services for construction management and inspection services for the Project Name, City Project No.83240. B. The City desires to engage a professional engineering consultant to provide Professional Geotechnical Observation, Special Inspection and Material Testing services because of Consultant's experience and qualifications to perform the desired work, described in Exhibit A. C. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scope of Services. The Consultant shall provide professional engineering services such as Professional Geotechnical Observation, Special Inspection and Material Testing, and as detailed in "Scope of Services" of the attached Exhibit A of this agreement. 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement with completion of all work as set forth in Exhibit A by December 31, 2022. Page 1 of 8 3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. 4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 5. Information/Report Handling. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk, unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. 6. Compensation. Compensation for Consultant's professional services shall not exceed $277,250 for the base fee and up to $50,000 for additional tasks that may be required during the construction of the new Community Center; and payment shall be based upon City approval of each task to be invoiced monthly. Billing shall include current period and cumulative expenditures to date and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form. Page 2 of 8 7. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three (3) years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel of the City at the Consultant's offices during business hours upon written request of the City. 8. Proiect Manager. The Project Manager for the Consultant for the work under this Agreement shall be BAY AREA GEOTECHNICAL GROUP. 9. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City: Margaret Glomstad City of Burlingame 850 Burlingame Ave. Burlingame, CA 94010 To Consultant: Bay Area Geotechnical Group 138 Charcot Ave San Jose, CA 95131 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 11. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such Page 3 of 8 matters at its then current hourly rates of compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 12. Conflict of Interest. Consultant understands that its professional responsibilities is solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement, and it shall immediately disassociate itself from such an interest should it discover it has done so and shall, at the City's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify City of this employment relationship, and shall, at the City's sole discretion, sever any such employment relationship. 13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 14. Insurance. A. Minimum Scope of Insurance: i. Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: One million dollars ($1,000,000) combined single limit per occurrence and two million dollars ($2,000,000) aggregate for bodily injury, personal injury and Page 4 of 8 property damage in a form at least as broad as ISO Occurrence Form CG 0001. ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than two million dollars ($2,000,000) each claim/aggregate sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. iv. Any deductibles or self -insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. B. General and Automobile Liability Policies: The City, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. The endorsement providing this additional insured coverage shall be equal to or broader than ISO Form CG 20 10 11 85 and must cover joint negligence, completed operations, and the acts of subcontractors. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. The Consultant's insurance coverage shall be endorsed to be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurances maintained by the City, its officers, officials, employees or volunteers Page 5 of 8 shall be excess of the Consultant's insurance and shall not contribute with it. iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. C. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. D. All Coverages: Each insurance policy required in this item shall be endorsed to state that coverage shall not be canceled except after thirty (30) days' prior written notice by mail, has been given to the City (10 days for non-payment of premium). Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. E. Acceptability of Insurers: Insurance is to be placed with insurers with a Best's rating of no less than A-:VII and authorized to do business in the State of California. F. Verification of Coverage: Upon execution of this Agreement, Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before any work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 15. Indemnification. To the fullest extent permitted by law, Consultant shall save, keep and hold harmless indemnify and defend the City, its officers, employees, authorized agents and volunteers from all damages, liabilities, penalties, costs, or Page 6 of 8 expenses in law or equity, including but not limited to attorneys' fees, that may at any time arise, result from, relate to, or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant. This provision shall not apply if the damage or injury is caused by the sole negligence, active negligence, or willful misconduct of the City, its officers, agents, employees, or volunteers. 16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 17. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed under the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of San Mateo. 18. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. In the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 19. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. 20. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Page 7 of 8 Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1). City of Burlingame Lisa K. Goldman City Manager Approved as to form: City Attorney — Kathleen Kane ATTEST: City Clerk - Meaghan Hassel -Shearer BAY AREA GEOTECHNICAL GROUP Print Name: Title: Page 8 of 8 STAFF REPORT AGENDA NO: 8g MEETING DATE: February 3, 2020 To: Honorable Mayor and City Council Date: Monday, February 3, 2020 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Rob Mallick, Deputy Director of Public Works Operations — (650) 558-7673 Subject: Adoption of a Resolution Approving the Procurement of Vehicles for the City's Fleet System in the Amount of $163,189 RECOMMENDATION Staff recommends that the City Council adopt the attached resolution to purchase four vehicles/equipment for the City's fleet system in the amount of $163,189. BACKGROUND The Fleet Division is part of the Public Works Department and provides vehicle maintenance services for City -owned vehicles and equipment. The Fleet Division maintains approximately 115 vehicles and 137 pieces of equipment for various City departments and divisions including Police, Public Works, Parks & Recreation, Library, Code Enforcement, and Community Development. The Division is also responsible for maintaining a sustainable Vehicle Replacement Program to ensure all City vehicles/equipment are in good working condition. DISCUSSION As part of the Vehicle Replacement Program, staff identified four vehicles for replacement that have reached the end of their useful life. Staff solicited bids for the procurement of all four vehicles with local dealerships in Burlingame and through Sourcewell, which is a national procurement hub for government agencies. The local dealerships declined to submit bids as they were unable to provide the requested vehicle makes and models. Staff secured the lowest responsible bid for the four vehicles from the National Auto Fleet Group through the Sourcewell procurement process. Burlingame has been a member of Sourcewell since 2008. The Sourcewell procurement is leveraged by cities and public agencies nationally and satisfies the City's competitive bid requirements. These cooperative contract purchasing opportunities present both time and money savings for their users by consolidating numerous individually prepared solicitations to one cooperatively shared process. 1 Resolution Approving the Procurement of Vehicles/Equipment for the City's Fleet System February 3, 2020 The following are the low bid prices for four vehicles/equipment as provided by National Auto Fleet Group through Sourcewell: • Two Ford Fusion Energi Plug-in Hybrid Electric Vehicles (PHEV) at the bid price of $72,430 • One Ford F-350 Super Duty Truck with Tommy Lift Gate at the bid price of $43,259 • One Ford F-350 Super Duty Dump Truck at the bid price of $47,500 Staff selected the two Ford Fusion Energi PHEV's in keeping with the City's Climate Action Plan and commitment to lower greenhouse gases. PHEV's have the ability to operate on electric power until the battery charge is depleted; at that point, the internal combustion engine is automatically engaged. The Ford Fusion Energi PHEV model is capable of traveling up to 26 miles in full electric mode. Unfortunately, there are no electric or hybrid powered trucks available to purchase in the Cooperative Procurement Purchasing Contract or in the marketplace. The trucks are available only in a gasoline configuration. As such, staff has selected the Ford F-350 Super Duty truck for this procurement. Staff requests that the City Council approve the procurement of the four vehicles referenced above for a total amount of $163,189 from National Auto Fleet Group. FISCAL IMPACT The City Council has previously approved funding for the replacement of the identified vehicles as part of the FY 2019/20 budget in the Equipment Maintenance Replacement Fund. Exhibits: • Resolution • Bids 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING THE PROCUREMENT OF FOUR VEHICLES/EQUIPMENT FOR THE CITY'S FLEET SYSTEM AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROCUREMENT WHEREAS, the Fleet Division of the Public Works Department is responsible for vehicle maintenance services of the City's fleet and for managing the Vehicle Replacement Program in a sustainable and effective manner to ensure the City's fleet is in good operating condition; and WHEREAS, the Fleet Division has identified four vehicles for replacement; and WHEREAS, staff has been able to secure the lowest responsible bid for the procurement of four vehicles from National Auto Fleet Group through the Sourcewell contract as follows: • Two Ford Fusion Energi Plug in Hybrid Electric Vehicles at the bid price of $72,430; • One Ford F-350 Super Duty Truck with Tommy Lift Gate at the bid price of $43,259; and • One Ford F-350 Super Duty Dump Truck at the bid price of $47,500. NOW, THEREFORE, BE IT RESOLVED, and ORDERED, that: 1. The lowest responsible bids are approved and adopted; and 2. The City Manager or her designee is authorized to execute the aforementioned procurement. Emily Beach, Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 3rd day of February, 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk Sell, service, and deliver letter Page I of 8 National Auto Fleet Group A Division of Chevrolet of Watsonville 490 Auto Center Drive, Watsonville, CA 95076 (855) 289.5572 - (83"1) 480-8497 Fax Fleet@ NatianalAutoFleetG roup.com 12/16/2019 12/16/2019 Re -Configured Anthony Martin City of Burlingame Public Works Department Fleet Department 1361 N CAROLAN AVE BURLINGAME, California, 94010 Dear Anthony Martin, Quote ID: 21870 R1 Order Cut Off Date: TBA National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. Two (2) New/Unused (2020 Ford Fusion Energi (POS) Titanium FWD, ) and delivered to your specified location, each for Contract Price Tax (9.5000 %) Tire fee Total One Unit Extended UniCs (2) $33,065.00 $66,130.00 $3,141.18 $6,282.36 $8.75 $17.50 $36,214.93 $72,429.86 - per the attached specifications. This vehicle(s) is available under the Sourceweil (Formerly Known as NJPA) Contract 120716-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call. Sincerely, Not Listed Account Manager Email: Neil@nationalautofleetgroup.com Office: (951) 440-0585 Fax: (831) 480-8497 i CHEYflOIET QeQ 0 TOYOTA 92 G PA= https:H/ vw-vv.nationalautofleetgroup.comlOrderRequestISSDPrintl2l870?ws=True&se=Tr... 12/16/2019 Sell, service, and deliver letter Page 2 of 8 In order to Finalize your Quote, please submit this purchase packet to your governing body for Purchase Order Approval. Once you issue a Purchase Order please send by: Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet(-nationalautofleetgroug.com We will then send a W-9 if you need one Please contact our main office with any questions: 1-855-289-6572 https://xv<vw.nationalautofleetgroup.com/OrderRequestISSDPrint/2l 870?ws=True&se=Tr... 12/16,12019 Sell, service, and deliver letter Page 3 of 8 Vehicle Configuration Options ENGINE Code Description 99U ENGINE: 2.OL IVCT ATKINSON CYCLE 1-4 HYBRID, (STD) TRANSMISSION Code IDescription 44J TRANSMISSION: ECVT, (STD) PRIMARY PAINT Code IDescription YZ IOXFORD WHITE PAINT SCHEME Code IDescription STANDARD PAINT SEAT TYPE Code Description KT EBONY, LEATHER -TRIMMED HEATED/COOLED BUCKET SEATS, -inc: 104ay power driver seat (fore/aft, up/down, tilt, recline, 2-way power lumbar) w/2 memory settings, 6-way power front passenger seat (fore/aft, up/down w/recline) and 4-way front seat head restraints OPTION PACKAGE Code IDescription 850A 1EQUIPMENT GROUP 850A ADDITIONAL EQUIPMENT Code IDescription EQUIPMENT GROUP 850A SAVINGS https://wv«v.nationalautofleetgroup. comlOrderRequestISSDPrintl2l 870?ws=True&se=Tr... 12/16/2019 Sell, service, and deliver letter Page 4 of 8 2020 Fleet/Non-Retail Ford Fusion Energi Titanium FWD WINDOW STICKER 2020 Ford Fusion Energi Titanium FWD CODE MODEL MSRP POS 2020 Ford Fusion Energi Titanium FWD $37,000.00 OPTIONS 99U. ENGINE: 2.OL IVCT ATKINSON CYCLE 1-4 HYBRID, (STD) $0.00 44J TRANSMISSION: ECVT, (STD) $0.00 YZ OXFORD WHITE $0,00 STANDARD PAINT $0.00 KT EBONY, LEATHER -TRIMMED HEATED/COOLED BUCKET SEATS, -inc: 10-way power driver seat $0.00 (fore/aft, up/down, tilt, recline, 2-way power lumbar) w/2 memory settings, 6-way power front passenger seat (fore/aft, up/down w/recline) and 4-way front seat head restraints 850A EQUIPMENT GROUP 850A $0.00 EQUIPMENT GROUP 850A SAVINGS ($2,000.00) Please note selected options override standard equipment SUBTOTAL $35,000.00 Advert/ Adjustments $0.00 Manufacturer Destination Charge $995,00 TOTAL PRICE $36,995.00 Est City: N/A MPG Est Highway: N/A MPG Est Highway Cruising Range: N/A mi Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. https:l/�,vww.nationalautofleetgroup. com/OrderRequest/S SDPrint/21870?ws=True&se=Tr... 12/16/2019 Sell, service, and deliver letter Page 5 of 8 Standard Equipment MECHANICAL Engine: 2.0L iVCT Atkinson Cycle 1-4 Hybrid Transmission: eCVT 50-State Emissions System Engine Auto Stop -Start Feature Front -Wheel Drive 2.91 Axle Ratio 500CCA Maintenance -Free Battery w/Run Down Protection Hybrid Electric Motor Gas -Pressurized Shock Absorbers Front And Rear Anti -Roll Bars Electric Power -Assist Speed -Sensing Steering 14 Gal. Fuel Tank Single Stainless Steel Exhaust w/Chrome Tailpipe Finisher Strut Front Suspension w/Coil Springs Multi -Link Rear Suspension w/Coil Springs Regenerative 4-Wheel Disc Brakes w/4-Wheel ABS, Front Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake Brake Actuated Limited Slip Differential Lithium Ion Traction Battery w13.3 kW Onboard Charger, 7 Hrs Charge Time @ 110/120V and 2.6 Hrs Charge Time @ 220/240V EXTERIOR Wheels: 17" Sparkle Silver -Painted Aluminum �Tires P225/50R17 ISDare Tire Mobilitv Kit Clearcoat Paint Body -Colored Front Bumper Body -Colored Rear Bumper w/Black Bumper Insert Chrome Side Windows Trim Body -Colored Door Handles Body -Colored Power w/Tilt Down Heated Side Mirrors w/Driver Auto Dimming, Convex Spotter, Manual Folding and Turn Signal Indicator Fixed Rear Window w/Defroster Light Tinted Glass Speed Sensitive Rain Detecting Variable Intermittent Wipers Fully Galvanized Steel Panels Wing Spoiler Chrome Grille Trunk Rear Cargo Access https:/iwtivw.nationalautofleetgroup.com/OrderRequestISSDPrintl2l 870?ws=True&se—Tr... 12/16/2019 Sell, service, and deliver letter Page 6 of 8 Autolamp Fully Automatic Aero-Composite Led Low/High Beam Auto High -Beam Daytime Running Lights Preference Setting Headlamps w/Delay-Off ENTERTAINMENT Radio: AM/FM Stereo w/CD Player -Inc: (2) driver configurable 4.2" LCD displays, Sony audio system w/12 speakers, HD Radio and SiriusXM radio w/a 6-month prepaid subscription, SiriusXM not available in AK/HI, Subscriptions to all SiriusXM services are sold by SiriusXM after trial period, If you decide to continue service after your trial, the subscription plan you choose will automatically renew thereafter and you will be charged according to your chosen payment method at then -current rates, Fees and taxes apply, To cancel you must call SirlusXM at 1-866-635-2349, See SiriusXM customer agreement for complete terms at www.siriusxm.com, All fees and programming subject to change, Sirius, XM and all related marks and logos are trademarks of SnusXM Radio Inc Radio w/Seek-Scan, MP3 Player, Clock, Speed Compensated Volume Control, Steering Wheel Controls and Radio Data System SYNC 3 Communications & Entertainment System -Inc: enhanced voice recognition, 8" LCD capacitive touchscreen w/swipe capability in center stack, AppLink, 911 Assist, Apple CarPlay, Android Auto and 2 smart charging USB ports 390w Regular Amplifier Digital Signal Processor Streaming Audio Integrated Roof Antenna INTERIOR 6-Way Driver Seat Passenger Seat 60-40 Folding Bench Front Facing Fold Forward Seatback Leather Rear Seat Manual Tilt/Telescoping Steering Column Gauges -Inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer, Traction Battery Level, Power/Regen, Trip Odometer and Trip Computer Power Rear Windows Selective Service Internet Access Heated Leather/Metal-Look Steering Wheel Front Cupholder Rear Cupholder Compass Keypad Proximity Key For Doors And Push Button Start Valet Function Remote Keyless Entry w/Integrated Key Transmitter, 2 Door Curb/Courtesy, Illuminated Entry, Illuminated Ignition Switch and Panic Button Remote Releases -Inc: Power Cargo Access and Power Fuel https:/hvww,nationalautofleetgroup.comlOrderRequestISSDPrintl2l 870?ws=True&se=Tr... 12/16/2019 Sell, service, and deliver letter Page 7 of 8 Garage Door Transmitter Cruise Control w/Steering Wheel Controls Distance Pacing wfTraffic Stop -Go Dual Zone Front Automatic Air Conditioning HVAC -Inc: Underseat Ducts and Console Ducts Locking Glove Box Driver Foot Rest Leather -Trimmed Heated/Cooled Bucket Seats -Inc: 10-way power driver seat (fore/aft, up/down, tilt, recline, 2-way power lumbar) w/2 memory settings, 6-way power front passenger seat (fore/aft, up/down w/recline) and 4-way front seat head restraints Interior Trim -Inc: Metal -Look Instrument Panel Insert, Metal-Look/Piano Black Door Panel Insert, Metal- Look/Piano Black Console Insert and Chrome Interior Accents Full Cloth Headliner Leatherette Door Trim Insert Metal -Look Gear Shift Knob Day -Night Auto -Dimming Rearview Mirror Driver And Passenger Visor Vanity Mirrors w/Driver And Passenger Illumination, Driver And Passenger Auxiliary Mirror Full Floor Console w/Covered Storage, Mini Overhead Console w/Storage and 2 12V DC Power Outlets Front And Rear Map Lights Fade -To -Off Interior Lighting Full Carpet Floor Covering -Inc: Carpet Front Floor Mats Carpet Floor Trim and Carpet Trunk Lid/Rear Cargo Door Trim Cargo Features -Inc: Spare Tire Mobility Kit Cargo Space Lights Voice -Activated Touchscreen Navigation System -Inc: pinch -to -zoom capability, SiriusXM Traffic and Travel Link w/5-year prepaid subscription, Not available in AK/HI, SiriusXM audio and data services each require a subscription sold separately, or as a package, by SiriusXM Radio Inc, If you decide to continue service after your trial, the subscription plan you choose will automatically renew thereafter and you will be charged according to your chosen payment method at then -current rates, Fees and taxes apply, To cancel you must call SiriusXM at 1-866-635-2349, See SiriusXM customer agreement for complete terms at www.siriusxm.com, All fees and programming subject to change, Sirius, XM and all related marks and logos are trademarks of SiriusXM Radio Inc Door Mirrors FOB Controls -Inc: Trunk/Hatch/Tailgate, Windows and Remote Engine Start Smart Device Remote Engine Start Instrument Panel Bin, Driver I Passenger And Rear Door Bins Power 1st Row Windows w/Front And Rear 1-Touch Up/Down Delayed Accessory Power Power Door Locks w/Autolock Feature Systems Monitor Redundant Digital Speedometer Trip Computer Outside Temp Gauge Digital/Analog Display Seats w/Leatherette Back Material https://wtivw.nationalautofleetgroup.comlOrderRequestIS SDPrintl2l 870?ws=True&se=Tr... 12/ 16/2019 Sell, service, and deliver letter Page 8 of 8 Manual Adjustable Rear Head Restraints Front Center Armrest and Rear Center Armrest 1 Seatback Storage Pocket Perimeter Alarm Securilock Anti -Theft Ignition (pats) Engine Immobilizer 2 12V DC Power Outlets Air Filtration SAFETY AdvanceTrac Electronic Stability Control (ESC) ABS And Driveiine Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat -Mounted Side Airbags Reverse Sensing System Rear Parking Sensors Ford Co-Pilot360 - Blind Spot Information System (BLIS) Blind Spot Sensor Ford Co-Pilot360 - Automatic Emergency Braking (AEB) and Cross -Traffic Alert Ford Co-Pilot360 - Lane -Keeping Assist Lane Keeping Assist Ford Co-Pilot360 - Lane -Keeping Assist Lane Departure Warning Tire Specific Low Tire Pressure Warning Dual Stage Driver And Passenger Front Airbags Curtain 1st And 2nd Row Airbags Airbag Occupancy Sensor Driver And Passenger Knee Airbag Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute Rear Child Safety Locks Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners Ford Co-Pilot360 - Reverse Camera Back -Up Camera https://www. nationalautofleetgroup.com/OrderRequest/SSDPrint/21870?ws=True&se—Tr... 12/ 16/2019 1110/2020 Sell, service, and deliver letter 1/10/2020 1/10/2020 Re -Configured National Auto Fleet Group A Division of Chevrolet of Watsonville Drive, Watsonville, 490 Auto Center I , CA 95076 (855) 289-6572 - (831) 480-8497 Fax Fleet@ Nation alAutoFleetGroup.com Mr Anthony Martin City of Burlingame Public Works Department 1361 N Carolan Ave Burlingame, California, 94010 Dear Anthony Martin, Quote ID: 12483 R2 Order Cut Off Date: TBA National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. One (1) New/Unused (2020 Ford Super Duty F-350 SRW (X3A) XL 2WD SuperCab 8' Box 164" WB, AT&T Installed Liftgate & backrack ) and delivered to your specified location, each for One Unit Contract Price $33,596.48 AT&T Installed Liftgate & backrack $5,901.00 Tax (9.5000 %) $3,752.26 Tire fee $8.75 Total $43,258.49 - per the attached specifications. This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 120716-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call. Sincerely, Jesse CoopY-8497 Account Ma Email: Fleet Office: (855) Fax: (831) 4 RRIWJMA��� Quoting Department Account Manager eetGroup.com Fleet@NationalAutoFleetGroup.com (855) 289-6572 r QnC>\ . WLISSAr TOYOTA https:/lnationalautofleetgroup.com/OrderRequest/SSDPrint/12483?ws=true&se=true&ssd7ype=QuickQuote 3/11 1/10/2020 Sell, service, and deliver letter In order to Finalize your Quote,_please submit this purchase packet to your governing body for Purchase Order Approval. Once you issue a Purchase Order please send by. - Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet@nationalautofleetgroup.com We will then send a W-9 if you need one Please contact our main office with any questions: 1-855-289-6572 https://nationalautofleetgroup.com/OrderRequestISSDPrint/12483?ws=true&se=true&ssdType=QuickQuote 4/11 T ERICAN TRUCK & TRAILER BODY CO., INC. 100 W. Valpico Road, Building "D", Tracy, CA 95376 (209) 836-8985 (800) 499-8985 Fax (209) 836-1697 QUOTATION: Quote Valid for 30 Days National Auto Fleet G Att: Randy Lester Telephone: 855-289-6572 Terms - payment due at delivery FOB - Burlingame, CA 94010 DATE Salesperson 1110/2020 Jeff Lucas ITEM QTY DESCRIPTION Price/Ea TOTAL 1 1 Labor and materials to install a Tommy G2 60-11342 TP42 Liftgate as per the attached specifiactions. Installed on a Ford F350 SRW chassis with a pickup bed. $3,788.00 $3,788.00 2 1 Headache rack/cab protector - aluminum construction, painted black, cab height flush, T6 billet 3.0 mesh. $1,938.00 $1,938.00 Estimated freight $175.00 $175.00 Prices exclude all applicable taxes 0.00 1/10/2020 2:14 PM Tommy Gate Quote TOTAL: $5,901.00 1/10/2020 2:14 PM Tommy Gate Quote Liftgate Specification Model: G2-60-1342 TP42 Application: Pickup Capacity: 1300 Platform Detail Treadplate: 2-piece treadplate steel w/ 42" loading depth + 7^ taper Drive System: Dual Hydraulic Cylinders Hydraulic System: Enclosed Unit: All critical components are factory enclosed in the main frame of gate providing protection from elements and damage. Easy access for servicing. Pressure Relief Valve: Prevents operator from overloading the platform. Flow Control Valve: Prevents uncontrolled descent of platform. Dual hydraulic cylinders: lift the platform from both sides. Electrical System: Control Unit: Moisture resistant toggle switch/deactivates 90 seconds after last operation (helps prevent unauthorized use)/ timer reset and on -off button permanently and conveniently located on control unit and positioned under logo and bulls eye respectively. Circuit Breaker. 150 Amp Continuous, 3000 Amp Interrupt, 30 VDC, Watertight, Manual Reset. Mounted in -line with 4 AWG positive battery cable, protects vehicle in the event of an electrical short. Power/Ground Cable: Factory supplied 4 AWG ground cable molded with power cable. Provides a direct connection from the liftgate to the truck battery. License plate mount is recessed into the main frame. Drive Train: Parallel Arm Pins: 3/4" (19mm) OD hard chrome plated steel round. Parallel Arm Pin Bushings: Self lubricating composite. Safety: Curb -side Fixed Control: Timer deactivates 90 seconds after last operation (helps prevent unauthorized use). Pressure Relief Valve: Prevents operator from overloading the platform. Tommy Gate t.iftgate Specification: G2-60-1342 TP42 1/10/2020 Sell, service, and deliver letter Vehicle Configuration Options ENGINE Code Description 996 ENGINE: 6.2L 2-VALVE SOHC EFI NA V8 FLEX -FUEL, -inc: Flex -Fuel badge on fleet orders only (STD) TRANSMISSION Code Description 44G TRANSMISSION: TORQSHIFT 10-SPEED AUTOMATIC, -inc: SelectShift and selectable drive modes: normal, tow/haul, eco and deep sand/snow (STD) WHEELS Code Description 64A WHEELS: 17" ARGENT PAINTED STEEL, -inc: painted hub covers/center ornaments (STD) TIRES Code Description TD8 TIRES: LT245/75RX17E BSW A/S (4), (STD) PRIMARY PAINT Code Description Z1 OXFORD WHITE PAINT SCHEME Code Description STANDARD PAINT SEAT TYPE Code Description AS MEDIUM EARTH GRAY, HD VINYL 40/20/40 SPLIT BENCH SEAT, -inc: center armrest, cupholder, storage and driver's side manual lumbar i AXLE RATIO i Code Description X37 3.73 AXLE RATIO, (STD) ADDITIONAL EQUIPMENT 3 Code Description 90L POWER EQUIPMENT GROUP, -inc: Deletes passenger -side lock cylinder, upgraded door trim panel, Accessory Delay, Advanced Security Pack, SecuriLock Passive Anti -Theft System (PATS) and inclination/intrusion sensors, Power Locks, Remote Keyless Entry, Trailer Tow Mirrors https://nationalautofleetgroup.com/OrderRequest/SSDPrint/l2483?ws=true&se=true&ssdType=QuickQuote o/ 11 1/10/2020 Sell, service, and deliver letter w/Power Heated Glass, power heated glass, heated convex spotter mirror and integrated clearance lights and turn signal indicators, Power Front & Rear Seat Windows, 1-touch up/down driver/passenger window, Power Tailgate Lock 52B TRAILER BRAKE CONTROLLER, -inc: Verified to be compatible w/select electric over hydraulic brakes, smart trailer tow connector 18B PLATFORM RUNNING BOARDS 85S TOUGH BED SPRAY -IN BEDLINER, -inc: tailgate -guard, black box bed tie -down hooks and black bed attachment bolts 66S UPFITTER SWITCHES (6), -inc: Located in overhead console 76C EXTERIOR BACKUP ALARM (PRE -INSTALLED) OPTION PACKAGE Code Description 610A ORDER CODE 610A https:/lnationalautofleetgroup.com/OrderRequest/SSDPrint/12483?ws=true&se=true&ssdType=QuickQuote 6/11 1/10/2020 Sell, service, and deliver letter 2020 Fleet/Non-Retail Ford Super Duty F-350 SRW XL 2WD SuperCab 8' Box 164" WB WINDOW STICKER 2020 Ford Super Duty F-350 SRW XL 2WD SuperCab 8' Box 164" WB CODE MODEL MSRP X3A 2020 Ford Super Duty F-350 SRW XL 2WD SuperCab 8' Box 164" WB $37,760.00 OPTIONS 996 ENGINE: 6.2L 2-VALVE SOHC EFI NA V8 FLEX -FUEL, -inc: Flex -Fuel badge on fleet orders only (STD) $0.00 44G TRANSMISSION: TORQSHIFT 10-SPEED AUTOMATIC, -inc: SelectShift and selectable drive modes: $0.00 normal, tow/haul, eco and deep sand/snow (STD) 64A WHEELS: 17" ARGENT PAINTED STEEL, -inc: painted hub covers/center ornaments (STD) $0.00 TD8 TIRES: LT245/75RX17E BSW A/S (4), (STD) $0.00 Z1 OXFORD WHITE $0.00 STANDARD PAINT $0.00 AS MEDIUM EARTH GRAY, HD VINYL 40/20/40 SPLIT BENCH SEAT, -inc: center armrest, cupholder, $0.00 storage and driver's side manual lumbar X37 3.73 AXLE RATIO, (STD) $0.00 90L POWER EQUIPMENT GROUP, -inc: Deletes passenger -side lock cylinder, upgraded door trim panel, $915.00 Accessory Delay, Advanced Security Pack, SecuriLock Passive Anti -Theft System (PATS) and inclination/intrusion sensors, Power Locks, Remote Keyless Entry, Trailer Tow Mirrors w/Power Heated Glass, power heated glass, heated convex spotter mirror and integrated clearance lights and turn signal indicators, Power Front & Rear Seat Windows, 1-touch up/down driver/passenger window, Power Tailgate Lock 52B TRAILER BRAKE CONTROLLER, -inc: Verified to be compatible w/select electric over hydraulic brakes, $270.00 smart trailer tow connector 18B PLATFORM RUNNING BOARDS $445.00 85S TOUGH BED SPRAY -IN BEDLINER, -inc: tailgate -guard, black box bed tie -down hooks and black bed $595.00 attachment bolts 66S UPFITTER SWITCHES (6), -inc: Located in overhead console $165.00 76C EXTERIOR BACKUP ALARM (PRE -INSTALLED) $140.00 610A ORDER CODE 610A $0.00 Please note selected options override standard equipment https://nationalautofleetgroup.com/OrderRequest/SSDPrint/l 2483?ws=true&se=true&ssdType=QuickQuote 7/11 1/10/2020 Sell, service, and deliver letter SUBTOTAL $40,290.00 Advert/ Adjustments $0.00 Manufacturer Destination Charge $1,595.00 TOTAL PRICE $41,885.00 Est City: N/A MPG Est Highway: N/A MPG Est Highway Cruising Range: N/A mi Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. https:l/nationalautofleetgroup.com/OrderRequesUSSDPrinttl2483?ws=true&se=true&ssdType=QuickQuote 8111 1110/2020 Sell, service, and deliver letter Standard Equipment MECHANICAL Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex -Fuel -inc: Flex -Fuel badge on fleet orders only Transmission: TorgShift 10-Speed Automatic -inc: SelectShift and selectable drive modes: normal, tow/haul, eco and deep sand/snow 3.73 Axle Ratio GVWR: 10,300 lb Payload Package 50-State Emissions System Transmission w/Oil Cooler Rear -Wheel Drive 72-Amp/Hr 650CCA Maintenance -Free Battery w/Run Down Protection 157 Amp Alternator Class V Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness 4010# Maximum Payload HD Shock Absorbers Front Anti -Roll Bar Firm Suspension Hydraulic Power -Assist Steering 34 Gal. Fuel Tank Single Stainless Steel Exhaust Front Suspension w/Coil Springs Leaf Rear Suspension w/Leaf Springs 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control EXTERIOR Wheels: 17" Argent Painted Steel -inc: painted hub covers/center ornaments Tires: LT245/75Rx17E BSW A/S (4) Regular Box Style Steel Spare Wheel Full -Size Spare Tire Stored Underbody w/Crankdown Clearcoat Paint Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks Black Rear Step Bumper Black Side Windows Trim and Black Front Windshield Trim Black Door Handles Black Manual Side Mirrors w/Manual Folding Manual Extendable Trailer Style Mirrors https:/lnationalautofleetgroup.comlOrderRequestiSSDPdnY12483?ws=true&se=true&ssdType=QuickQuote 9111 1 / 1012020 Sell, service, and deliver letter Fixed Rear Window j Light Tinted Glass Variable Intermittent Wipers i Aluminum Panels Black Grille Front License Plate Bracket I Tailgate Rear Cargo Access i Reverse Opening Rear Doors Manual Tailgate/Rear Door Lock i Autolamp Fully Automatic Aero-Composite Halogen Daytime Running Lights Preference Setting Headlamps w/Delay-Off I Cargo Lamp w/High Mount Stop Light ENTERTAINMENT Radio: AM/FM Stereo w/MP3 Player -inc: 4 speakers Radio w/Seek-Scan Fixed Antenna ! SYNC Communications & Entertainment System -inc: enhanced voice recognition w/911 Assist, 4.2" LCD center stack screen, AppLink and 1 smart -charging USB-C port INTERIOR 4-Way Driver Seat -inc: Manual Recline and Fore/Aft Movement 4-Way Passenger Seat -inc: Manual Recline and Fore/Aft Movement 60-40 Folding Split -Bench Front Facing Fold -Up Cushion Rear Seat Manual Tilt/Telescoping Steering Column Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid Temp, Engine Hour Meter, Trip Odometer and Trip Computer i Fixed Rear Windows FordPass Connect 4G LTE WiFi Mobile Hotspot Internet Access i Rear Cupholder Manual Air Conditioning HVAC -inc: Underseat Ducts Illuminated Locking Glove Box i Interior Trim -inc: Chrome Interior Accents Full Cloth Headliner Urethane Gear Shift Knob , HD Vinyl 40/20/40 Split Bench Seat -inc: center armrest, cupholder, storage and driver's side manual lumbar , Day -Night Rearview Mirror j Passenger Visor Vanity Mirror 2 12V DC Power Outlets https:11nabonalautofleetgroup.com/OrderRequestISSDPrint112483'?ws=true&se=true&ssdType=QuickQuote 10/11 1/10/2020 Sell, service, and deliver letter Full Overhead Console w/Storage and 2 12V DC Power Outlets Front Map Lights Fade -To -Off Interior Lighting Full Vinyl/Rubber Floor Covering Underhood And Pickup Cargo Box Lights Smart Device Remote Engine Start Instrument Panel Covered Bin and Dashboard Storage Manual 1 st Row Windows Systems Monitor Trip Computer I Outside Temp Gauge Analog Display Seats wNinyl Back Material Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints LAiecurilock Anti -Theft Ignition (pats) Engine Immobilizer r Filtration SAFETY AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat -Mounted Side Airbags Tire Specific Low Tire Pressure Warning Dual Stage Driver And Passenger Front Airbags w/Passenger Off Switch Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound I Chimes and Beltminder w/Audio Mute Safety Canopy System Curtain 1 st And 2nd Row Airbags Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point and Height Adjusters Back -Up Camera https:llnationalautofleetgroup.corn/OrderRequestISSDPrintll2483?ws=true&se=true&ssdType=QuickQuote 11 /11 1/9/2020 Sell, service, and deliver letter 1 /9/2020 National Auto Fleet Group A Division of Chevrolet of Watsonville 490 Auto Center drive, Watsonville, CA 95076 (8551 289.6572 • (831) 480-8497 Fax Fleet@NationalAutoFleetGroup.com Mr Anthony Martin City of Burlingame Public Works Department 1361 N Carolan Ave Burlingame, California, 94010 Dear Anthony Martin, Quote ID: 12475 Order Cut Off Date: TBA National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. One (1) New/Unused (2020 Ford Super Duty F-350 SRW (F3A) XL 2WD Reg Cab 8' Box 142" WB, WTF: Hoist Body & Cab Guard +PDI (350.00)) and delivered to your specified location, each for A17-Xf Contract Price $31,070.96 WTF: Hoist Body & Cab Guard $12,300.00 +PDI (350.00) Tax (9.5000 %) $4,120.24 Tire fee $8.75 Total $47,499.95 - per the attached specifications. This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 120716-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle. Thank you in advance for Sincerely, Jesse Cooper Account Manager Email: Fleet@ tion Office: (855) 2 9-65, Fax: (831) 480-8497 consideration. Should you have any questions, please do not hesitate to call. Quoting Department Account Manager roup.com Fleet@NationalAutoFleetGroup.com (855) 289-6572 TOYOTA https:/lnabonalautofleetgroup.comlOrderRequestISSDPrinU12475?ws=true&se=true&ssdType=QuickQuote 3/11 1/9/2020 Sell, service, and deliver letter In order to Finalize your Quote, -please submit this purchase packet to your governing body for Purchase Order Approval. Once you issue a Purchase Order please send by_ Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet@nationalautofleetgroup.com We will then send a W-9 if you need one Please contact our main office with any questions: 1-855-289-6572 https://nationalautofleetgroup.com/OrderRequest/SSDPrinUl2475?ws=true&se=true&ssdType=QuickQuote 4/11 t Western Truck Fabrication, Inc. Quotation 1923 West Winton Avenue Date 1/9/2020 Hayward, CA 94545 Quote # 7078181 MANUFACTURES OF Phone: 510-785-9994 Fax: 510-785-9986 WTF Rep EM TRUCK BODIES AND EQUIPMENT www.westerntruckfab.com Customer Name / Address NATIONAL AUTO FLEET GROUP 490 AUTO CENTER DR WATSONVILLE, CA 95076 Dealer Contact RANDY Fuel Type End User's Name CITY OF BRULINGA.. End User's Phone Contact Phone 855-289-6572 Vehicle Year 2020 Make / Model FORD F-350, PIC... W. B. C.A. Part # Qty `' Description Tax PU-VENCO-FOR.,. 1 FURNISH & INSTALL WESTERN TRUCK FAB HOIST ONTO FORD PICK UP TRUCK *** ALUMINUM PICK UP BED *** 10,000 GVW TRUCK OR HIGHER RATED *** PU-CAB-GUARD 1 STEEL CAB GUARD FOR PICK UP TRUCK 10 GA STEEL FORMED MATERIAL DIAMOND PERFORATIONS BOLTED TO TRUCK BED PAINTED BLACK *** VERIFY IF CAB HAS 3RD.BRAKE 1GHT *** LABOR 1 DELIVER TRUCK TO CITY OF BRULINGAME -77'�P~`"" 13361`N CAROLAN AVE BURLINGAME, CA 94010 . ANTHONY PLEASE REVIEW AND READ QUOTE CAREFULLY. SPECIAL ORDERS ARE NON RETURNABLE AND NON REFUNDABLE, ALL RETURNED PARTS ARE SUBJECT TO A 25% RESTOCKING FEE. CREDIT CARD PAYMENTS OVER $1,000 ARE SUBJECT TO A 3% PROCESSING FEE. UPON ACCEPTANCE OF THIS QUOTE CIRCLE OPTIONS DESIRED, SIGN & FAX BACK TO 510 785,9986 THIS QUOTE IS GOOD FOR 30 DAYS FROM THE DAIS OF CREATION. subtotal $11950.00 Sales Tax (0.07.) $0.00 **NOT RESPONSIBLE FOR LOST OR MISSING EQUIPMENT** 1 /9/2020 Sell, service, and deliver letter Vehicle Configuration Options ENGINE Code Description 996 ENGINE: 6.2L 2-VALVE SOHC EFI NA V8 FLEX -FUEL, -inc: Flex -Fuel badge on fleet orders only (STD) TRANSMISSION Code Description 44G TRANSMISSION: TORQSHIFT 10-SPEED AUTOMATIC, -inc: SelectShift and selectable drive modes: normal, tow/haul, eco and deep sand/snow (STD) WHEELS Code Description 64F WHEELS: 18" ARGENT PAINTED STEEL, -inc: painted hub covers/center ornaments TIRES Code Description TCH TIRES: LT275/65RX18E BSW A/S PRIMARY PAINT Code Description Z1 OXFORD WHITE PAINT SCHEME I Code Description STANDARD PAINT SEAT TYPE Code Description AS MEDIUM EARTH GRAY, HD VINYL 40/20/40 SPLIT BENCH SEAT, -inc: center armrest, cupholder, storage and driver's side manual lumbar AXLE RATIO Code Description X37 13.73 AXLE RATIO, (STD) ADDITIONAL EQUIPMENT Code Description 90L POWER EQUIPMENT GROUP, -inc: Deletes passenger -side lock cylinder, upgraded door trim panel, Accessory Delay, Advanced Security Pack, SecuriLock Passive Anti -Theft System (PATS) and inclination/intrusion sensors, Power Locks, Remote Keyless Entry, Trailer Tow Mirrors https://nationalautofleetgroup.com/OrderRequest/SSDPdnt/l2475?ws=true&se=true&ssdType=QuickQuote bill 1 /9/2020 Sell, service, and deliver letter w/Power Heated Glass, power heated glass, heated convex spotter mirror and integrated clearance lights and turn signal indicators, Power Front Seat Windows, 1-touch up/down driver/passenger window, Power Tailgate Lock 67E 240 AMP ALTERNATOR 52B TRAILER BRAKE CONTROLLER, -inc: Verified to be compatible w/select electric over hydraulic brakes, smart trailer tow connector GVWR: 10,400 LB PAYLOAD PACKAGE 85S TOUGH BED SPRAY -IN BEDLINER, -inc: tailgate -guard, black box bed tie -down hooks and j black bed attachment bolts 1 76C 1EXTERIOR BACKUP ALARM (PRE -INSTALLED) OPTION PACKAGE Code IDescription i 610A JORDER CODE 610A j https://nationalautofleetgroup.com/OrderRequesUSSDPrint/l2475?ws=true&se=true&ssdType=QuickQuote 6/11 1 /9/2020 Sell, service, and deliver letter 2020 Fleet/Non-Retail Ford Super Duty F-350 SRW XL 2WD Reg Cab 8' Box 142" WB WINDOW STICKER 2020 Ford Super Duty F-350 SRW XL 2WD Reg Cab 8' Box 142" WB CODE MODEL MSRP F3A 2020 Ford Super Duty F-350 SRW XL 2WD Reg Cab 8' Box 142" WB $35,220.00 OPTIONS 996 ENGINE: 6.2L 2-VALVE SOHC EFI NA V8 FLEX -FUEL, -inc: Flex -Fuel badge on fleet orders only (STD) $0.00 44G TRANSMISSION: TORQSHIFT 10-SPEED AUTOMATIC, -inc: SelectShift and selectable drive modes: $0.00 normal, tow/haul, eco and deep sand/snow (STD) 64F WHEELS: 18" ARGENT PAINTED STEEL, -inc: painted hub covers/center ornaments $455,00 TCH TIRES: LT275/65RX18E BSW A/S $0.00 Z1 OXFORD WHITE $0.00 _ STANDARD PAINT $0.00 AS MEDIUM EARTH GRAY, HD VINYL 40/20/40 SPLIT BENCH SEAT, -inc: center armrest, cupholder, $0.00 storage and driver's side manual lumbar X37 3.73 AXLE RATIO, (STD) $0.00 90L POWER EQUIPMENT GROUP, -inc: Deletes passenger -side lock cylinder, upgraded door trim panel, $915.00 Accessory Delay, Advanced Security Pack, SecuriLock Passive Anti -Theft System (PATS) and inclination/intrusion sensors, Power Locks, Remote Keyless Entry, Trailer Tow Mirrors w/Power Heated Glass, power heated glass, heated convex spotter mirror and integrated clearance lights and turn signal indicators, Power Front Seat Windows, 1-touch up/down driver/passenger window, Power Tailgate Lock 67E 240 AMP ALTERNATOR $85.00 52B TRAILER BRAKE CONTROLLER, -inc: Verified to be compatible w/select electric over hydraulic brakes, $270.00 smart trailer tow connector GVWR: 10,400 LB PAYLOAD PACKAGE $0.00 85S TOUGH BED SPRAY -IN BEDLINER, -inc: tailgate -guard, black box bed tie -down hooks and black bed $595.00 attachment bolts 76C EXTERIOR BACKUP ALARM (PRE -INSTALLED) $140.00 610A ORDER CODE 610A $0.00 Please note selected options override standard equipment https:/lnationalautofleetgroup.com/OrderRequest/SSDPrint/l2475?ws=true&se=true&ssdType=QuickQuote 7/11 1/9/2020 Sell, service, and deliver letter SUBTOTAL $37,680.00 Advert/ Adjustments $0.00 Manufacturer Destination Charge $1,595.00 TOTAL PRICE $39,275.00 Est City: N/A MPG Est Highway: N/A MPG Est Highway Cruising Range: N/A mi Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. https://nationalautofleetgroup.com/OrderRequest/SSDPrint/124757ws=true&se=true&ssdType=QuickQuote 8/11 1 /9/2020 Sell, service, and deliver letter Standard Equipment MECHANICAL Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex -Fuel -inc: Flex -Fuel badge on fleet orders only Transmission: TorgShift 10-Speed Automatic -inc: SelectShift and selectable drive modes: normal, tow/haul, eco and deep sand/snow w/96G, Late availability. 3.73 Axle Ratio GVWR: 10,000 lb Payload Package 50-State Emissions System Transmission w/Oil Cooler Rear -Wheel Drive 72-Amp/Hr 650CCA Maintenance -Free Battery w/Run Down Protection 157 Amp Alternator Class V Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness 4080# Maximum Payload HD Shock Absorbers Front Anti -Roll Bar Firm Suspension Hydraulic Power -Assist Steering 34 Gal. Fuel Tank Single Stainless Steel Exhaust Front Suspension w/Coil Springs Leaf Rear Suspension w/Leaf Springs 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control EXTERIOR https_//nationalautoffeetgroup.com/OrderRequest/SSDPrint/l2475?ws=true&se=true&ssdType=QuickQuote !Jill 1 /9/2020 Sell, service, and deliver letter Fixed Rear Window Light Tinted Glass Variable Intermittent Wipers Aluminum Panels Black Grille Front License Plate Bracket Tailgate Rear Cargo Access Manual Tailgate/Rear Door Lock Autolamp Fully Automatic Aero-Composite Halogen Daytime Running Lights Preference Setting Headlamps w/Delay-Off Cargo Lamp w/High Mount Stop Light ENTERTAINMENT Radio: AM/FM Stereo w/MP3 Player -inc: 4 speakers Radio w/Seek-Scan Fixed Antenna SYNC Communications & Entertainment System -inc: enhanced voice recognition w/911 Assist, 4.2" LCD center stack screen, AppLink and 1 smart -charging USB-C port INTERIOR 4-Way Driver Seat -inc: Manual Recline and Fore/Aft Movement 4-Way Passenger Seat -inc: Manual Recline and Fore/Aft Movement Manual Tilt/Telescoping Steering Column Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid Temp, Engine Hour Meter, Trip Odometer and Trip Computer FordPass Connect 4G LTE WiFi Mobile Hotspot Internet Access Manual Air Conditioning Illuminated Locking Glove Box Interior Trim -inc: Chrome Interior Accents Full Cloth Headliner Urethane Gear Shift Knob HD Vinyl 40/20/40 Split Bench Seat -inc: center armrest, cupholder, storage and driver's side manual lumbar Day -Night Rearview Mirror Passenger Visor Vanity Mirror 2 12V DC Power Outlets Front Map Lights Fade -To -Off Interior Lighting Full Vinyl/Rubber Floor Covering Underhood And Pickup Cargo Box Lights Smart Device Remote Engine Start https://nationalautofleetgroup.comi0rderRequest/SSDPrint/l2475?ws=true&se=true&ssdType=QuickQuote 10111 1 /9/2020 Sell, service, and deliver letter Instrument Panel Covered Bin and Dashboard Storage Manual 1 st Row Windows Systems Monitor Trip Computer Outside Temp Gauge Analog Display Seats w/Vinyl Back Material Manual Adjustable Front Head Restraints Securilock Anti -Theft Ignition (pats) Engine Immobilizer Air Filtration SAFETY AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat -Mounted Side Airbags Tire Specific Low Tire Pressure Warning Dual Stage Driver And Passenger Front Airbags w/Passenger Off Switch Safety Canopy System Curtain 1 st Row Airbags Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmable Sound Chimes and Beltminder w/Audio Mute Outboard Front Lap And Shoulder Safety Belts -inc: Height Adjusters Back -Up Camera https://nafonalautofleetgroup.com/OrderRequest/SSDPrint/l2475?ws=true&se=true&ssdType=QuickQuote 11/11 To: Date: From: AGENDA NO: 8h STAFF REPORT MEETING DATE: February 3, 2020 Honorable Mayor and City Council February 3, 2020 Syed Murtuza, Director of Public Works — (650) 558-7230 Subject: Adoption of a Resolution Approving a Professional Services Agreement with Carollo Engineers for the Preliminary Engineering Design of the Wastewater Treatment Facility Digester Equipment Building and Digester Number 2 in the Amount of $135,895. RECOMMENDATION Staff recommends that the City Council adopt the attached resolution approving a professional services agreement with Carollo Engineers (Carollo) for the preliminary engineering design of the Wastewater Treatment Facility (WWTF) Digester Equipment Building and Digester Number 2, in the amount of $135,895, and authorizing the City Manager to execute the agreement. BACKGROUND In 2016, the City completed a WWTF Master Plan and identified the need to demolish the WWTF's existing Digester Equipment Building and Digester No. 2 due to their age and poor conditions, and replace them with new units to improve the efficiency and reliability of the digestion treatment process. The preliminary design will be performed to evaluate alternatives and determine the appropriate phasing of work. In addition, the preliminary design will look at funding alternatives to implement these projects and the impact of sea level rise on the facility. The scope of services for final design will be determined upon completion of the preliminary design phase. DISCUSSION On September 30, 2019, the City issued a Request for Proposals (RFP) seeking professional services for the overall project, which includes preliminary design and final design. Two qualified firms submitted proposals. Staff reviewed the proposals and interviewed the firms. Carollo demonstrated a thorough understanding of the City's WWTF and the proposed work through their proposal and interview. Based on the results of the interview and qualifications of the firms, Carollo was selected as the top qualified firm for this project. Staff negotiated the following scope of services for the preliminary design work, which is described in detail in Exhibit A of the attached Professional Services Agreement: 1 Professional Services Agreement for the Preliminary Design of WWTF February 3, 2020 Digester Equipment Building and Digester No. 2 • Review the existing WWTF treatment process to evaluate the type and size of the process equipment. As part of this task, the footprint of Digester No. 2 and the associated piping within the Digester Equipment Building will be determined. • Perform space planning of the Digester Equipment Building and Digester No. 2. The locations of the Digester Equipment Building and Digester No. 2 will be determined after the sizing task is completed. As part of this task, the consultant team will determine all feasible and cost-effective options for the Digester Equipment Building and Digester No. 2 layouts. The future WWTF expansion will also be considered during the layout task. • Prepare preliminary design of the new Digester Equipment Building and the new Digester No. 2. This task will provide planning level cost estimates to construct the project. • Determine the feasibility of completing the Digester Equipment Building and Digester No. 2 as a single project or separate projects. This effort will provide recommendations on project phasing and sequencing. City staff will align these recommendations with available budget and resources prior to proceeding with the implementation. • Perform preliminary evaluation of the impact of sea level rise on the proposed facilities. The consultant team will use the available sea level rise data to perform this analysis and provide recommendations. • Evaluate available funding options, such as State Revolving Fund (SRF) loans, for the design and construction of the Digester Equipment Building and Digester No. 2. • Prepare and submit a report summarizing all the above tasks. Upon completion of the preliminary design work, the next phase and details of the final design and project scope will be determined. The project is tentatively scheduled to begin in February 2020 and is anticipated to be completed by August 2020. FISCAL IMPACT Estimated Project Expenditures The following are the estimated project expenditures: Professional Services Agreement $135,895 Contingency 15% $20,385 Contract Administration $11,720 Total $168,000 Funding Availability There are adequate funds available in the Sewer Capital Improvement Program to complete the project. Exhibits: • Resolution • Professional Services Agreement 2, RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS FOR THE WASTEWATER TREATMENT FACILITY DIGESTER EQUIPMENT BUILDING AND DIGESTER NUMBER 2 PRELIMINARY DESIGN CITY PROJECT NO. 85850 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California which FINDS, ORDERS and DETERMINES AS FOLLOWS: The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager is authorized to sign said agreement on behalf of the City of Burlingame. 3. The City Clerk is instructed to attest such signature. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 31 day of February, 2020 and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk AGREEMENT FOR PROFESSIONAL EVALUATION AND DESIGN SERVICES WITH CAROLLO ENGINEERS FOR DIGESTER EQUIPMENT BUILDING AND DIGESTER NUMBER 2 PRELIMINARY DESIGN LylllI1 2Y*10*&a.[ow-1f bj7 THIS AGREEMENT is entered into this day of 2020, by and between the City of Burlingame, State of California, herein called the "City", and Carollo Engineers engaged in providing Professional Evaluation and Design services herein called the "Consultant". RECITALS A. The City is considering conducting activities for consultant engineering services for professional evaluation and design services for the Wastewater Treatment Facility Digester Equipment Building and Digester No. 2 Preliminary Design, City Project No. 85850 B. The City desires to engage a professional engineering consultant to provide evaluation and design services because of Consultant's experience and qualifications to perform the desired work, described in Exhibit A. C. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scope of Services. The Consultant shall provide professional engineering services such as review of the existing Wastewater Treatment Facility treatment process, space planning of the Digester Equipment Building and Digester No. 2, evaluate available funding, prepare pre -design report, and as detailed in "Scope of Services" of the attached Exhibit A of this agreement. 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement with completion of all work under Exhibit A by August 31, 2020. Page 1 of 8 3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. 4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 5. Information/Report Handling. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk, unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. 6. Compensation. Compensation for Consultant's professional services shall not exceed 135 895; and payment shall be based upon City approval of each task. Billing shall include current period and cumulative expenditures to date and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form. 7. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three (3) years following completion of the work under this Page 2 of 8 Agreement. Consultant shall make these records available to authorized personnel of the City at the Consultant's offices during business hours upon written request of the City. 8. Proiect Manager. The Project Manager for the Consultant for the work under this Agreement shall be Rick Chan, Senior Vice President. 9. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City: Mahesh Yedluri, Senior Engineer City of Burlingame 501 Primrose Road Burlingame, CA 94010 To Consultant: Rick, Chan, P.E., Senior Vice President Carollo Engineers 2700 Ygnacio Valley Road, Suite 300 Walnut Creek, CA 94598 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 11. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is Page 3 of 8 brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 12. Conflict of Interest. Consultant understands that its professional responsibilities is solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement, and it shall immediately disassociate itself from such an interest should it discover it has done so and shall, at the City's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify City of this employment relationship, and shall, at the City's sole discretion, sever any such employment relationship. 13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 14. Insurance. A. Minimum Scope of Insurance: i. Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: One million dollars ($1,000,000) combined single limit per occurrence and two million dollars ($2,000,000) aggregate for bodily injury, personal injury and property damage in a form at least as broad as ISO Occurrence Form CG 0001. Page 4 of 8 ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than two million dollars ($2,000,000) each claim/aggregate sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. iv. Any deductibles or self -insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. B. General and Automobile Liability Policies: The City, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. The endorsement providing this additional insured coverage shall be equal to or broader than ISO Form CG 20 10 11 85 and must cover joint negligence, completed operations, and the acts of subcontractors. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. The Consultant's insurance coverage shall be endorsed to be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self -insurances maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. Page 5 of 8 iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. C. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. D. All Coverages: Each insurance policy required in this item shall be endorsed to state that coverage shall not be canceled except after thirty (30) days' prior written notice by mail, has been given to the City (10 days for non-payment of premium). Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. E. Acceptability of Insurers: Insurance is to be placed with insurers with a Best's rating of no less than A-:VII and authorized to do business in the State of California. F. Verification of Coverage: Upon execution of this Agreement, Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before any work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 15. Indemnification. To the fullest extent permitted by law, Consultant shall save, keep and hold harmless indemnify and defend the City, its officers, employees, authorized agents and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity, including but not limited to attorneys' fees, that may at any time arise, result from, relate to, or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which Page 6 of 8 arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant. This provision shall not apply if the damage or injury is caused by the sole negligence, active negligence, or willful misconduct of the City, its officers, agents, employees, or volunteers. 16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 17. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed under the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of San Mateo. 18. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. In the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 19. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. 20. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. Page 7 of 8 IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1). City of Burlingame Lisa K. Goldman City Manager Approved as to form: City Attorney — Kathleen Kane ATTEST: City Clerk - Meaghan Hassel -Shearer "Consultant" Carollo Engineers: Print Name: Title: Page 8 of 8 arcarafla Engineers... Working Wonders With Water" EXHIBIT A CITY OF BURLINGAME WASTEWATER TREATMENT FACILITY DIGESTER EQUIPMENT BUILDING AND DIGESTER NO. 2 SCOPE OF SERVICES January 6, 2020 INTRODUCTION The City of Burlingame (City) owns a Wastewater Treatment Facility (WWTF) that is operated by Veolia Water West Operating Services (Veolia). In 2016 the City completed a Wastewater Treatment Facility Master Plan and identified the need to demolish the WWTF's existing Digester Equipment Building and Digester No. 2 due to their age and poor condition and replace them with new units to improve the digestion treatment process efficiency and reliability. The City would like to contract with Carollo Engineers (Consultant) to perform preliminary design of the new Digester Equipment Building and Digester No. 2. The following presents the Consultant's Scope of Services for the preliminary design phase of this project. The Scope of Services for final design will be determined upon completion of the preliminary design phase. SCOPE OF SERVICES Task 1— Preliminary Design Consultant shall perform the following services and prepare preliminary design of the following elements concerning the new Digester Equipment Building, Digester No. 2, and appurtenant facilities Task 1.1— Process Review. Consultant shall review 3 calendar years (2017 to 2019) of WWTF process data to be provided by Veolia in Excel spreadsheet format to evaluate sizing alternatives for Digester No. 2 and Sludge Storage Tank. Consultant shall provide the City with a request specifying the process data and associated date file format required. Task 1.2 — Space Planning. Consultant shall review site constraints, underground utilities, relevant easements, and available space for new facilities to evaluate space planning and layout alternatives for 1 Digester Equipment Building, Digester No. 2, and Sludge Storage Tank. This also includes an evaluation of whether portions of the existing masonry wall at the front of the WWTF needs to be relocated. Task 1.3 — Preliminary Design of New Digester Equipment Building. Consultant shall perform the following preliminary design tasks for the new Digester Equipment Building. • Evaluate technology alternatives for the new heat exchangers and new sludge recirculation pumps to be located inside this building. This also includes an evaluation of alternatives to connect the new heat exchangers to the existing digester heating system. • Evaluate space requirements for the new MCC P-2, PLC 6-11I0, and IOP-B3 to be located in a separate temperature -controlled electrical room inside this building. • Evaluate building size, material of construction, and foundation design alternatives for the new building. • Develop technology and building design alternative recommendations for use in layouts. • Prepare preliminary drawing showing general plan and major section of the new building with the recommended alternative. • Prepare a Class 4 construction cost estimate of the recommended alternative, as described by the Association for the Advancement of Cost Engineering (AACE) International in the "Recommended Practice 1811-97 Cost Estimate Classification System for the Process Industries". Task 1.4— Preliminary Design of New Digester No. 2. Consultant shall perform the following preliminary design tasks for the new Digester No. 2. • Evaluate technology alternatives for the new mixing system to be provided for the new digester. • Evaluate diameter vs. side water depth, material of construction, and foundation design alternatives for the new digester. • Develop technology and digester design alternative recommendations for use in layouts. • Prepare preliminary drawing showing general plan and major section of the new digester with the recommended alternative. 2 • Prepare a Class 4 construction cost estimate of the recommended alternative, as described by the AACE International in the "Recommended Practice 18R-97 Cost Estimate Classification System for the Process Industries" Task 1.5 — Phasing and Sequencing. Consultant shall evaluate preliminary phasing alternatives and conceptual work sequencing activities for the new facilities. Task 1.6 — Sea Level Rise. Consultant shall review and rely on the USGS's Coastal Storm Modeling System's (CoSMoS) proposed scenarios and/or available sea level rise studies prepared by local county agencies to assess sea level rise and flooding impacts for establishing elevations of new structures at the WWTF. Development of a new sea level rise model is not included in this scope. Task 1.7 — Funding Analysis. Consultant shall conduct a search of readily available loan and grant funding programs that could be used to offset a portion of the capital costs of this project. The funding programs that will be considered include both federal programs (Federal Department of Energy, U.S. Department of Agriculture, etc.) and State programs (SWRCB Clean Water State Revolving Fund, California Energy Commission, California Public Utilities Commission, etc.). For funding programs that the City may be eligible for, Consultant shall identify the application requirements, timing, and the estimated amount of funding available so the City can decide on whether to apply for the funding. Task 1.8— Preliminary Design Report. Consultant shall prepare a Preliminary Design Report (PDR) to summarize the applicable analysis and key findings of Tasks 1.1 through 1.7. The PDR will be initially submitted in draft form for the City's review. The Final PDR will incorporate applicable review comments provided by the City. Deliverables: • Draft and Final PDR submitted via electronic PDF format. Task 2— Project Management and Meetings Consultant shall perform project management of this project and conduct progress meetings with the City to update project status. Task 2.1— Project Management. Consultant shall perform project management and administration for planning, execution, monitoring, quality control, and reporting of this project during preliminary design. Consultant shall prepare and submit to the City a brief progress letter to accompany each monthly invoice to track status of budget expenditures and key work activities completed during each billing 3 period. For budgeting purposes, Consultant estimates that 16 labor hours are needed to complete this task. Task 2.2 — Progress Meetings and Teleconference Calls. Consultant shall prepare for and attend the following progress meetings and teleconference calls based on the following assumptions: • Progress Meetings — Consultant shall prepare for and conduct two (2) progress meetings during the preliminary design phase at the WWTF. For these meetings, three Consultant team members will attend each meeting. Consultant shall prepare meeting minutes to document key discussion, decisions made, and action items following each meeting. For budgeting purposes, Consultant estimates that 24 labor hours are needed to complete this task. • Weekly Teleconference Calls - Consultant's project manager shall conduct weekly teleconference calls with the City's project manager to review project status and progress of action items. Each call will be targeted for 30 minutes on average. No meeting minutes will be prepared for these calls. For budgeting purposes, Consultant estimates that 8 labor hours are needed to complete this task. Deliverables: • Progress meeting minutes via electronic PDF format. Budget and Schedule: Table 1 presents the labor and budget estimates for this project. Consultant shall complete each task based on the following schedule: • Task 1— Complete preliminary design within four (4) months after receiving Notice -to -Proceed from the City on this task. • Task 2 — On -going task with completion schedule to accommodate Task 1. Assumptions: The following assumptions were used in developing the Scope of Services: • City and/or Veolia staff will provide Consultant access to the project site to conduct field observations of the existing facilities. • Consultant shall utilize existing available aerial topographic surveys and geotechnical engineering investigations provided by the City or Veolia to complete the preliminary design task. • City will provide the requested WWTF process data within seven (7) calendar days in the format specified by Consultant. • City will provide copies of any easements that may impact location of facilities due to reserved access limits, limitations on type/size of equipment, etc. within seven (7) calendar days of Notice to Proceed. • City will take a maximum of fourteen (14) calendar days to review each draft project deliverable and provide one collated set of review comments for each deliverable to the Consultant. • Final Design and bid period services are not included in the preliminary design task. TABLE 1 LABOR AND BUDGET ESTIMATE DIGESTER EQUIPMENT AND DIGESTER NO. 2 PRELIMINARY DESIGN Rick Rashi Daniel Matt Preet Erik Sarah Seema Other Direct Costs ODC) Chan Gupta Chien Kallevant Chaggar Bahneman Dest-auriers Chavan CAD Word PM PE Civil Mechanical Structural EIBC SLR Funding Drafter Processor Total Labor PECE Mileage CDC Total $294 $272 $213 $213 $252 $252 $272 $272 $155 $115 Task Description Hours Cost $12.00 Trips Amount Total Cost 1.0 Preliminary Design 1.1 Process Review 4 16 10 0 0 0 0 0 0 0 30 $7,658 $360 0 $0 $0 $7,658 1.2 Space Planning 10 4 4 6 0 2 0 0 0 0 26 $6,662 $312 1 $52 $52 $6,714 1.3 Preliminary Design -Digester Equipment Bldg 12 24 18 28 14 42 0 0 20 0 158 $37,066 $1,896 0 $0 $0 $37,066 1.4 Preliminary Design -Digester No. 2 6 14 10 20 22 22 0 0 12 0 106 $24,910 $1,272 0 $0 $0 $24,910 1.5 Phasing and Sequencing 8 4 6 8 0 4 0 0 0 0 30 $7,430 $360 1 $52 $52 $7,482 1.6 Sea Level Rise 4 0 0 0 0 0 40 0 0 2 46 $12,286 $552 0 $0 $0 $12,286 1.7 Funding Analysis 4 0 0 0 0 0 0 40 0 2 46 $12,286 $552 0 $0 $0 $12,286 1.8 Preliminary Design Report 8 8 6 6 4 6 0 0 g a 46 $10,524 $552 0 $0 $0 1$ 0,524 $118,822 Task 1.0 Totals = 56 70 54 68 40 76 40 40 32 12 488 Task 1.0 Totals = $118,926 2.0 Project Management and Meetings 2.1 Project Management 16 0 0 0 0 0 0 0 0 0 16 $4,704 $192 0 $0 $0 $4,704 2.2 Progress Meetings and Teleconference Calls 20 12 12 0 0 0 0 0 0 4 48 12 160 $576 2 $104 $104 12 264 $16.864 Task 2.0 Totals = 36 12 12 0 0 0 0 0 0 4 64 Task 2.0 Totals = $16,968 Project Totals = 92 82 66 68 40 76 40 40 32 16 552 $135,686 $6,624 4 $209 $209 $135,895 Budget Table 1 (200106).xlsx 1/6/2020 CITY O To: Date: From: STAFF REPORT Honorable Mayor and City Council February 3, 2020 AGENDA NO: 9a MEETING DATE: February3, 2020 Kevin Gardiner, Community Development Director — (650) 558-7253 Subject: Public Hearing to Consider Introduction of an Ordinance Rezoning Property from C-1 to R-4 and Consideration of a General Plan Amendment to Designate Property from Shopping and Commercial to High Density Residential; a Mitigated Negative Declaration Pursuant to the California Environmental Quality Act (CEQA); Design Review; Conditional Use Permit; and Density Bonus (with Request for Waiver from R-4 Front / Rear Setbacks) for a New Six -Story, 150-Unit Residential Apartment Development Located at 1095 Rollins Road (Fattoria a Mare Site) RECOMMENDATION Staff recommends that the Council consider the project entitlements and environmental analysis described above. Further, staff recommends the Council consider an ordinance rezoning the subject parcel to high density residential as part of the project analysis. In order to do so, the Council should: 1. Receive the staff report and ask any questions of staff. 2. Request that the City Clerk read the title of the proposed ordinance. 3. By motion, waive further reading and introduce the ordinance. 4. Conduct a public hearing. During that hearing, Council should seek testimony related to the Ordinance; a General Plan Amendment to designate property from Shopping and Commercial to High Density Residential; a Mitigated Negative Declaration pursuant to the California Environmental Quality Act (CEQA); Design Review; Conditional Use Permit (height), and a Density Bonus (with by right parking incentive - reduced parking; concession - use of parking stackers and tandem parking; waiver - lot coverage, 61.9% proposed where 50% is maximum) for a 150-unit residential apartment development at 1095 Rollins Road, which currently contains a restaurant and a tennis court with parking. 5. Following the public hearing, discuss the ordinance and determine whether to bring it back for second reading and adoption. If the Council is in favor of the ordinance, direct the City Clerk to publish a summary of the ordinance at least five days before its proposed adoption. In addition to the ordinance, there are three Resolutions for Council consideration associated with this staff report. BACKGROUND Project Description: The project site is located adjacent to Highway 101 on Rollins Road, south of Cadillac Way and north of Toyon Drive. The site is composed of two separate parcels, including 1 1095 Rollins Road — 150-Unit, 6-story Apartment Development February 3, 2020 a restaurant at 1095 Rollins Road (Fattoria a Mare) and the property to the south of the restaurant, which has a parking lot with a tennis court located above it. Both of the parcels are currently zoned C-1. The site is surrounded by a gasoline station directly north, a City pump station directly south, Rollins Road and Highway 101 directly east, and multifamily residential (Northpark Apartments) directly west, at the rear. The proposed project includes merging the two parcels to create a new 46,827 square foot (SF) site, demolishing all of the existing structures on the parcels, and constructing a new, six -story 150- unit residential apartment building. The new parcel would have approximately 394 feet of street frontage along Rollins Road and an average depth of 114 feet. The project would include five parking spaces at street level (within the building) and one level of below -grade parking where 195 off-street parking spaces would be provided; 175 of the spaces would be provided in mechanical lifts, six in tandem, four standard, six electric vehicle (EV) and four accessible spaces (ADA). The parking would be accessed from a two-way driveway on the northern portion of the Rollins Road frontage. The development would be six stories, with an overall height of 74 feet (measured above average top of curb). The new apartment development would contain 35 studio units, 74 one -bedroom units, 38 two -bedroom units, and three three -bedroom units. The project includes 10% of the units (15 units) offered at below market rate (BMR) to moderate income households; therefore, the applicant is seeking a density bonus. The average unit size is 840 SF, with studio units ranging from 491 SF to 655 SF, one -bedroom units ranging 728 SF to 1,010 SF, two -bedroom units ranging from 1,043 SF to 1,456 SF, and the three -bedroom units each 1,499 SF. The total gross floor area of the building would be approximately 194,000 SF, though the R-4 zoning district does not limit floor area ratio. The two existing parcels that compose the project site are currently zoned C-1 with a prior General Plan designation of Shopping and Commercial. Multi -family residential uses are not allowed in the C-1 zoning district, so the application includes a request for a General Plan Amendment and rezoning to change the site to a high density residential land use designation with R-4 zoning. Design review is required for new multi -family developments. In addition, the vesting tentative and final map to merge the two parcels is being requested with a waiver to the R-4 front and rear setback requirements. This item will be brought separately to Council if the project as a whole secures Council's approval. Because the application includes 10%, or 15 of the units, being offered as BMR units for moderate incomes, the project is entitled to a density bonus. Consistent with the provisions set forth in Government Code Section 65915 through 65919, including BMR units in a development entitles projects to a by right parking incentive (reduction) as well as a request for one concession (for 10% moderate income units) and a waiver/modification to the development standards. This project includes a by right parking incentive that reduces the number of parking spaces required for multi- family, a development concession for relief of the parking standards by proposing the use of required parking in the form of parking stackers and tandem spaces, and a request for a waiver/modification to the development standards for lot coverage. Application Elements: ■ Rezoning: Required to change project site from Commercial (C-1) Zoning to High Density Residential (R-4) R-4 (high density multifamily residential) Zoning. ■ General Plan Amendment: Required to change the land use designation from Shopping and Commercial to High -Density Residential. VA 1095 Rollins Road - 150-Unit, 6-story Apartment Development February 3, 2020 ■ Mitigated Negative Declaration: A determination that with mitigation measures, there will be no significant environmental effects as a result of this project. ■ Design Review: Required for the construction of a new six -story, 150-unit residential apartment building. ■ Conditional Use Permit: Required for building height of 74'-0" proposed where any building exceeding 35'-0" requires a Conditional Use Permit with a 75-0" maximum allowed. ■ Density Bonus: Requested to utilize development standards incentives (concessions/waivers) because the project includes 10% of the total units (15) as moderate -income units. o By Right Parking Incentive - reduced parking with 247 spaces required/191 spaces proposed; o Concession - Use of parking stackers and tandem parking (independently accessible required); o Waiver - Lot coverage of 61.9% proposed where 50% is maximum allowed in R-4. • Vesting Tentative Map: (to be considered at a subsequent meeting) Required to combine two existing parcels into one parcel with request for: o Waiver from the R-4 front and rear setback requirements. A copy of the January 13, 2020 Planning Commission staff report is attached and provides a full discussion and analysis of the proposed project, including conditions of approval recommended by the Planning Commission on January 13, 2020. Planning Commission Action: On January 13, 2020, the Planning Commission reviewed the proposed project, including the Rezoning and General Plan Amendment. The Commission voted 4-2-0-0 to recommend approval of the applicant's requests for a Rezoning, General Plan Amendment, Mitigated Negative Declaration, Design Review, Conditional Use Permit, Density Bonus (by right parking reduction, concession to use of parking stackers/tandem parking, waiver for lot coverage) and Vesting Tentative Map (waiver from R-4 front and rear setbacks). Since the City Council is the final decision - making body regarding the request for Rezoning and General Plan Amendment, the Planning Commission's action was in the form of a recommendation to the City Council. FISCAL IMPACT None. Exhibits: ■ Proposed Ordinance - Rezoning ■ Resolution — General Plan Amendment ■ Resolution — CEQA ■ Resolution- Entitlements ■ Applicant's Project Narrative, dated January 28, 2020 ■ Map Showing Area to be Rezoned ■ General Plan Map (Former General Plan), revised September 17, 1984 ■ Letter of Opposition, Marty Bye, dated January 17, 2020 ■ January 13, 2020 Planning Commission Minutes 3 1095 Rollins Road — 150-Unit, 6-story Apartment Development February 3, 2020 January 13, 2020 Planning Commission Staff Report January 13, 2020 Planning Commission Staff Report Attachments Project Plans Separate Attachments: Initial Study/Mitigated Negative Declaration (Appendices in CD at back of bound document), dated October 25, 2019 o Exhibit B — Mitigation, Monitoring and Reporting Program (MMRP), dated January 2020 o Exhibit C — 1095 Rollins Road Apartments Errata Memorandum, dated January 3, 2020 o Exhibit D — Response to Comments Memorandum, dated January 3, 2020 4 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AMENDING THE CITY'S ZONING MAP BY REZONING PARCEL 2.748 AC MOL PARCEL MAP VOL 13/18 (APN#026-231-250) AND PARCEL 3.327 AC MOL PARCEL MAP VOL 13118 (APN#026-231-260), FROM C-1 ZONING TO R-4 ZONING The City Council of the City of Burlingame hereby ordains as follows: Division 1. Factual Background WHEREAS, on September 14, 2018, The Hanover Company filed an application with the City of Burlingame Community Development Department — Planning Division requesting approval of a multi -family residential apartment development (150 units proposed), which included rezoning two parcels that make up the project site from C-1 (commercial) zoning to R-4 (multi -family residential) zoning; and WHEREAS, that application was filed and deemed complete prior to the January 7, 2019 adoption of the General Plan Update and is therefore being considered under the previous General Plan; and WHEREAS, the rezoning is appropriate and consistent in that the project includes rezoning the two parcels that make up the project site, Assessor's Parcel 026-231-250 and 026- 231-260 from the C-1 (commercial) zone to the R-4 (multi -family residential) zone, which would be consistent with the adjacent R-4 zoning immediately to the west; and WHEREAS, the City of Burlingame Zoning code indicates that multi -family residential uses are a permitted use within the multi -family residential (R-4) zone; and that the proposed project conforms to all development regulations for the multi -family residential (R-4) zone except as otherwise noted with concessions and waivers to development standards that are requested as part of the density bonus with the inclusion of 10% of the units offered as moderate BMR units and waiver from the R-4 front and rear setback requirements; and WHEREAS, after considering all written and oral testimony presented at the January 13, 2020 public hearing regarding the proposed amendment, the Planning Commission voted 4-2-0- 0 to recommend to the City Council, adoption of an ordinance amending the City's zoning map; and WHEREAS, at its regular meeting of February 3, 2020 the Burlingame City Council introduced an ordinance, by title only, waiving further reading, amending the City's zoning map and conducted a duly noticed public hearing to consider the Planning Commission's recommendation to amend the City's zoning map. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES ORDAIN AS FOLLOWS: ORDINANCE NO. Division 2. The Burlingame zoning map is amended as follows: Change the zoning of parcel 2 .748 ac mol parcel map vol 13/18 (APN # 026- 231-250) and parcel 3 .327 ac mol parcel map vol 13/18 (APN# 026-231-260), from Shopping Commercial (C-1) to High Density Residential (R-4). Division 3. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The Council declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. Division 4. This Ordinance shall be published in a newspaper of general circulation in accordance with California Government Code Section 36933, published, and circulated in the City of Burlingame, and shall be in full force and effect sixty (60) days after its final passage. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing ordinance was introduced at a regular meeting of the City Council held on the 3rd day of February, 2020, and adopted thereafter at a regular meeting of the City Council held on the day of , 2020, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: 2 Meaghan Hassel -Shearer, City Clerk RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AMENDING THE CITY'S GENERAL PLAN LAND USE MAP TO DESIGNATE PARCEL 2.748 AC MOL PARCEL MAP VOL 13/18, ASSESSOR'S PARCEL 026-231-250 AND PARCEL 3.327 AC MOL PARCEL MAP VOL 13118, ASSESSOR'S PARCEL 026-231-260 FROM SHOPPING AND COMMERCIAL (C-1) TO HIGH DENSITY RESIDENTIAL (R-4) THE CITY COUNCIL OF THE CITY OF BURLINGAME finds as follows: Section 1. The change is consistent with the policies of the General Plan and in particular the Land Use Element of the General Plan in that the proposal includes changing the land use designation of two parcels that make up the project site, one with an existing restaurant and the other with a tennis court and parking, to a 150-unit apartment development (Assessor's Parcel 026-231-250 and 026-231-260) from Shopping and Commercial to High Density Residential General Plan designation; Section 2. The change in land use designation is consistent with the adjacent high density residential land use designations for the abutting property to the west and to the south and will not alter the land use patterns in the area; Section 3. The City of Burlingame General Plan indicates that areas designated as High Density Residential typically contain 51-plus units per acre, which supports the proposed project at 140 dwelling units per acre. The project with the change in land use designation will result in a high density development that will provide additional housing in an ideal location that provides easy access to Highway 101, a 15-minute walk to El Camino Real with several bus stops, and a 10-minute walk to the Broadway Train Station (estimated to be fully operational in 2022 with Caltrain electrification) where the Millbrae Intermodal Shuttle provides a 5-minute shuttle ride to the Millbrae Multimodal Station; therefore, the General Plan Amendment may be found to be consistent with the policies of the Land Use Element of the General Plan. Section 4. Following a duly noticed public hearing on February 3, 2020, the City Council considered the Planning Commission's January 13, 2020 recommendation in support of amending the City's General Plan Land Use Map to designate the parcel 2 .748 ac mol parcel map vol 13/18, Assessor's Parcel 026-231-250 and parcel 3 .327 ac mol parcel map vol 13/18 Assessor's Parcel 026-231-260 from Shopping and Commercial (C-1) land use designation to high density residential (R-4). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BURLINGAME THAT the City's General Plan Land Use Map shall be amended as stated in Section 4 of this resolution. 1 RESOLUTION NO. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing resolution was adopted at a regular meeting of the City Council held on the 31 day of February, 2020 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: F Meaghan Hassel -Shearer, City Clerk RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME FINDING THAT THERE IS NO SUBSTANTIAL EVIDENCE THAT THE APPROVAL OF A REQUEST FOR GENERAL PLAN AMENDMENT, REZONING, DESIGN REVIEW, CONDITIONAL USE PERMIT, DENSITY BONUS, AND VESTING TENTATIVE MAP FOR LOT MERGER FOR A NEW SIX -STORY, 150-UNIT RESIDENTIAL APARTMENT DEVELOPMENT AT 1095 ROLLINS ROAD WILL HAVE A SIGNIFICANT EFFECT ON THE ENVIRONMENT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO ARTICLE 6 OF THE CEQA GUIDELINES THE CITY COUNCIL OF THE CITY OF BURLINGAME finds as follows: Section 1. On the basis of the Initial Study and the documents submitted and reviewed, and comments received and addressed by the Planning Commission and this Council, it is hereby found that there is no substantial evidence that the project set forth above will have a significant effect on the environment, and a Mitigated Negative Declaration, per Mitigated Negative Declaration ND-604-P, is approved. Section 2. It is further directed that a certified copy of this resolution be recorded in the official records of the County of San Mateo. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing resolution was adopted at a regular meeting of the City Council held on the 3rd day of February, 2020 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME RECOMMENDING APPROVAL OF APPLICATIONS FOR A DESIGN REVIEW, CONDITIONAL USE PERMIT, AND DENSITY BONUS FOR A NEW SIX -STORY, 150-UNIT RESIDENTIAL APARTMENT DEVELOPMENT LOCATED AT 1095 ROLLINS ROAD (ASSESSOR PARCEL NOS: 026-231-250 AND 026-231-260) THE CITY COUNCIL OF THE CITY OF BURLINGAME hereby finds as follows: Section 1. On September 14, 2018, The Hanover Company filed an application with the City of Burlingame Community Development Department — Planning Division requesting approval of the following requests: • General Plan Amendment to change the land use designation from Shopping and Commercial to High -Density Residential; • Rezoning from Commercial (C-1) to High Density Residential (R-4); • Design Review for construction of a new six -story, 150-unit residential apartment building [C.S. 25.29.045 (R-4)1; • Conditional Use Permit for building height (74'-0" proposed where any building exceeding 35'-0" requires a Conditional Use Permit; 75'-0" maximum allowed) (C.S. 25.29.060); • Vesting tentative map to merge two parcels (includes public access easement for sidewalk on Rollins Road) (C.S. 25.29.050(f)) for the combination of Parcel 3 .327 Ac Mol Parcel Map Vol 13/18 and Parcel 2.748 Ac Mol Parcel Map Vol 13/18 o Front and rear setbacks do not conform with R-4 standards (seeking exception); and • Density Bonus o C.S. 25.63.040(a) — By Right Parking Incentive (allows for reduced parking requirement) o C.S. 25.63.040(c) — Development Concession — use of parking stackers and tandem parking o C.S. 25.63.050 — Waiver/Modification of Development Standard — lot coverage; and Section 2. On January 28, 2019, the Planning Commission conducted a duly noticed public hearing (environmental scoping session and design review study meeting) to review a 150- unit apartment development project and to identify subjects to be analyzed in the project Initial Study/Mitigated Negative Declaration (IS/MND). At that time, direction was provided to the applicant regarding issues to be addressed in the project IS/MND; and An IS/MND was prepared to analyze project impacts; said IS/MND was circulated for public review and comment commencing on October 25, 2019 and concluding on November 25, 2019; and Section 3. Following a duly noticed public hearing on February 3, 2020 and consideration of all information contained in the staff report regarding the project, all written RESOLUTION NO. correspondence, and all public comments received at the public hearings, the City Council considered the Planning Commission's January 13, 2020 recommendation in support of the approval of the entitlement application for design review, conditional use permit, and density bonus, for a lot merger for a new six -story, 150-unit residential apartment development located at 1095 Rollins Road and the City Council recommends approval of the proposed project based on the following findings regarding the project entitlements: Design Review Findings: The proposed project is compatible with the requirements of the City's four multifamily residential design review criteria in that the proposed 150-unit apartment development has been designed with articulated massing, an articulated aluminum storefront for the office and lobby, with awnings on the ground floor, and articulated walls and repetitive fenestration on the upper floors; that the project contains stoops for several units along Rollins Road to provide a street and pedestrian interface; that the proposed project is six stories and has been massed to fit the project site which is visually prominent and serves as a buffer between Highway 101 and the adjacent multi -family complex; that the project has been designed with only one entrance to the 195 off-street parking spaces that are primarily located below grade so that it does not dominate the street frontage; that the proposed materials and architectural features on the building include stucco, fiber cement panels, manufactured wood siding, stone veneer, vinyl windows, metal and glass railings, metal awnings, and fiber cement siding that complement and blend with the surrounding developments; and that the project includes streetscape improvements along Rollins Road that provide a variety of trees that create a layered appearance to help soften the facade. For the reasons above the project may be found to be compatible with the requirements of the City's four multifamily residential design review criteria. Conditional Use Permit Findings The proposed project may be found to be compatible with the requirements of the City's three Conditional Use Permit criteria in that the proposed project will not be detrimental or injurious to property or improvements in the vicinity, and will not be detrimental to the public health, safety, general welfare, or convenience, in that the multifamily use is consistent with the multifamily residential uses in the neighborhood; that the proposed use will be located and conducted in a manner in accord with the Burlingame General Plan and the purposes of this title, in that it provides a residential use on a property determined to be suitable for such use in the Zoning Code and Burlingame General Plan (with approval of the request General Plan Amendment and Rezoning); and that the project with a proposed building height of 74'-0" to top of parapet would act as a buffer between Highway 101 and the neighborhood and is generally compatible with the surrounding structures in mass and scale with Northpark Apartments at four stories tall located immediately adjacent to the west and the Summerhill multifamily project currently under construction to the south, at five stories. For the reasons above the project may be found to be compatible with the requirements of the City's three Conditional Use Permit criteria. 2 RESOLUTION NO. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BURLINGAME THAT the applications for Design Review, Conditional Use Permit, and Density Bonus are granted, subject to the following conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped December 4, 2019, sheets AP0.0 through AP0.70, sheets C1.01 through C8.04, sheets AP1.0 through AP8.0 and sheets L1.0 through L2.5; 2. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the City Council; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 3. that staff has the discretion to reconcile any conflicting conditions of approval so long as these changes do not result in substantial changes to the project design or violate zoning development standards; 4. that any changes to the size or envelope of the building, which would include expanding the footprint or floor area of the structure, replacing or relocating windows or changing the roof height or pitch, shall be subject to Planning Commission review (FYI or amendment to be determined by Planning staff); 5. that prior scheduling the final inspection, the applicant shall pay the public facilities impact fee in the amount of $784,110.20, made payable to the City of Burlingame and submitted to the Planning Division; 6. that the project shall include fifteen (15) affordable units for a 55-year term; the applicant shall enter into an agreement for the administration of the renting or leasing of the affordable units at least 120 days before the final inspection; 7. that the required affordable dwelling units shall be constructed concurrently with market -rate units; 8. that the fifteen (15) moderate income restricted affordable units shall remain restricted and affordable to the designated income group for a minimum period of fifty-five (55) years (or a longer period of time if required by the construction or mortgage financing assistance program, mortgage insurance program, or rental subsidy program); 9. that the fifteen (15) restricted affordable units shall be built on -site and be dispersed within the development. The number of bedrooms of the restricted affordable units shall be equivalent to the bedroom mix and average sizes of the non -restricted units in the development; except that the applicant may include a higher proportion of restricted affordable units with more bedrooms. The design and construction of the affordable dwelling units shall be consistent with the design, unit layout, and construction of the total project development in terms of appearance, exterior construction materials, and unit layout; 10. that the applicant shall enter into a regulatory agreement with the City; the terms of this agreement shall be approved as to form by the City Attorney's Office, and RESOLUTION NO. reviewed and revised as appropriate by the reviewing City official; this agreement will be a form provided by the City, and will include the following terms: (a) The affordability of very low, lower, and moderate income housing shall be assured in a manner consistent with Government Code Section 65915(c)(1); (b) An equity sharing agreement pursuant to Government Code Section 65915(c)(2); (c) The location, dwelling unit sizes, rental cost, and number of bedrooms of the affordable units; (d) A description of any bonuses and incentives, if any, provided by the City; and (e) Any other terms as required to ensure implementation and compliance with this section, and the applicable sections of the density bonus law; 11. that the above noted regulatory agreement regarding the fifteen (15) restricted affordable units shall be binding on all future owners and successors in interest; the agreement required by this Zoning Code Section 25.63.080 is hereby a condition of all development approvals and shall be fully executed and recorded prior to the issuance of any building or construction permit for the proposed project; 12. that the project shall be constructed in accordance with the December 24, 2018 "Request for Alternate Materials or Methods of Construction" agreement between The Hanover Company and Central County Fire Department; 13. that the conditions of the Building Division's December 4, 2019 memo, the Stormwater Division's November 27, 2018 memo, the Park's Division's November 30, 2018 memo, and the Public -Works Engineering Division's December 5, 2018 memo related to the building permit submittal shall be met; 14. prior to issuance of a building permit, the project sponsor shall file Form 7460-1 with the FAA, and provide to the City of Burlingame an FAA determination of no hazard to air navigation; 15. that all new development shall be required to comply with the real estate disclosure requirements of State law and General Plan as outlined in Policy IP-1 of the SFO ALUCP. The following statement must be included in the notice of intention to offer the property for sale or lease: "Notice of Airport in Vicinity This property is presently located in the vicinity of an airport, within what is known as an airport influence area. For that reason, the property may be subject to some of the annoyances or inconveniences associated with proximity to airport operations (for example: noise, vibration, or odors). Individual sensitivities to those annoyances can vary from person to person. You may wish to consider what airport annoyances, if any, are associated with the property before you complete your purchase or lease and determine whether they are acceptable to you."; 16. that if the City determines that the structure interferes with City communications in the City, the property owner shall permit public safety communications equipment and a wireless access point for City communications to be located on the structure in a location to be agreed upon by the City and the property owner. The applicant shall provide an electrical supply source for use by the equipment. The applicant shall permit authorized representatives of the City to gain access to the equipment location RESOLUTION NO. for purposes of installation, maintenance, adjustment, and repair upon reasonable notice to the property owner or owner's successor in interest. This access and location agreement shall be recorded in terms that convey the intent and meaning of this condition; 17. that during construction, the applicant shall provide fencing (with a fabric screen or mesh) around the project site to ensure that all construction equipment, materials and debris is kept on site; 18. that storage of construction materials and equipment on the street or in the public right- of-way shall be prohibited; 19. that the applicant shall prepare a construction staging and traffic control plan for the duration of construction for review and acceptance by the City Engineer prior to the issuance of a building permit; the construction staging plan shall include construction equipment parking, construction employee parking, timing and duration of various phases of construction and construction operations hours; the staging plan shall address public safety and shall ensure that worker's vehicles and construction equipment shall not be parked in public parking areas with exceptions for construction parking along the street frontages of the project site; 20. that the project applicant and its construction contractor(s) shall develop a construction management plan for review and approval by the City of Burlingame. The plan must include at least the following items and requirements to reduce, to the maximum extent feasible, traffic and parking congestion during construction: a. A set of comprehensive traffic control measures, including scheduling of major truck trips and deliveries to avoid peak traffic hours, detour signs if required, lane closure procedures, signs, cones for drivers, and designated construction access routes; b. Identification of haul routes for movement of construction vehicles that would minimize impacts on motor vehicular, bicycle and pedestrian traffic, circulation and safety, and specifically to minimize impacts to the greatest extent possible on streets in the project area; c. Notification procedures for adjacent property owners and public safety personnel regarding when major deliveries, detours, and lane closures would occur; d. Provisions for monitoring surface streets used for haul routes so that any damage and debris attributable to the haul trucks can be identified and corrected by the project applicant; and e. Designation of a readily available contact person for construction activities who would be responsible for responding to any local complaints regarding traffic or parking. This coordinator would determine the cause of the complaint and, where necessary, would implement reasonable measures to correct the problem. 21. that if construction is done during the wet season (October 1 through April 30), that prior to October 1 the developer shall implement a winterization program to minimize the potential for erosion and polluted runoff by inspecting, maintaining and cleaning all soil erosion and sediment control prior to, during, and immediately after each storm even; stabilizing disturbed soils throughout temporary or permanent seeding, mulching matting, or tarping; rocking unpaved vehicle access to limit dispersion of mud onto public right-of-way; covering/tarping stored construction materials, fuels and other chemicals; 5 RESOLUTION NO. 22. that trash enclosures and dumpster areas shall be covered and protected from roof and surface drainage and that if water cannot be diverted from these areas, a self- contained drainage system shall be provided that discharges to an interceptor; 23. that this project shall comply with the state -mandated water conservation program, and a complete Irrigation Water Management and Conservation Plan together with complete landscape and irrigation plans shall be provided at the time of building permit application; 24. that all site catch basins and drainage inlets flowing to the bay shall be stenciled. All catch basins shall be protected during construction to prevent debris from entering; 25. that this proposal shall comply with all the requirements of the Tree Protection and Reforestation Ordinance adopted by the City of Burlingame in 1993 and enforced by the Parks Department; complete landscape and irrigation plans shall be submitted at the time of building permit application and the street trees will be protected during construction as required by the City Arborist; 26. that project approvals shall be conditioned upon installation of an emergency generator to power the sump pump system; and the sump pump shall be redundant in all mechanical and electrical aspects (i.e., dual pumps, controls, level sensors, etc.). Emergency generators shall be housed so that they meet the City's noise requirement; 27. that prior to issuance of a building permit, the applicant shall prepare and submit to the Department of Public Works — Engineering Division a sanitary sewer analysis that assesses the impact of this project to determine if the additional sewage flows can be accommodated by the existing sewer line. If the analysis results in a determination that the existing sewer line requires upgrading, the applicant shall perform the necessary upgrades as determined by the Engineering Division; 28. that a Protected Tree Removal Permit shall be required from the City of Burlingame Parks Division to remove any existing protected size trees on the subject property and that the project shall comply with the Tree Protection and Reforestation Ordinance adopted by the City of Burlingame and enforced by the Parks Department; complete landscape and irrigation plans shall be submitted at the time of building permit application and the street trees will be protected during construction as required by the City Arborist; 29. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 30. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; that the applicant shall comply with Ordinance 1503, the City of Burlingame Storm Water Management and Discharge Control Ordinance; RESOLUTION NO. 32. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, as amended by the City of Burlingame; 33. that this project shall comply with Ordinance No. 1477, Exterior Illumination Ordinance; 34. that construction access routes shall be limited in order to prevent the tracking of dirt onto the public right-of-way, clean off -site paved areas and sidewalks using dry sweeping methods; The following five (5) conditions shall be met during the Building Inspection process prior to the inspections noted in each condition: 35. that prior to scheduling the foundation inspection a licensed surveyor shall locate the property corners, set the building envelope; 36. that prior to underfloor frame inspection the surveyor shall certify the first floor elevation (0'-5") of the new structure(s) and the various surveys shall be accepted by the Building Division; 37. that prior to scheduling the framing inspection, the project architect, engineer or other licensed professional shall provide architectural certification that the architectural details such as window locations and bays are built as shown on the approved plans; if there is no licensed professional involved in the project, the property owner or contractor shall provide the certification under penalty of perjury. Certifications shall be submitted to the Building Division; 38. that prior to final inspection, Planning Division staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans; 39. that the maximum elevation to the top roof shall not exceed elevation 82.6', as measured from the average elevation at the top of the curb along Rollins Road (8.36') for a maximum height not to exceed 74' to the top of the parapet; the top of each floor and final roof ridge shall be surveyed by a licensed surveyor who shall provide certification of that height to the Building Division; Should any framing exceed the stated elevation at any point it shall be removed or adjusted so that the final height of the structure with roof shall not exceed the maximum height shown on the approved plans; Mitigation Measures from Initial Study Aesthetics 40. The project developer shall install low -profile, low -intensity lighting directed downward to minimize Might and glare. Exterior lighting shall be low mounted, downward casting, and shielded. In general, the light footprint shall not extend beyond the periphery the property. Implementation of exterior lighting fixtures on all buildings shall also comply with the standard California Building Code (Title 24, Building Energy Efficiency Standards) to reduce the lateral spreading of light to surrounding uses, consistent with City Municipal Code 18.16.030 that requires that all new exterior lighting for residential developments be designed and located so that the cone of light and/or glare from the light element is kept entirely on the property or below the top of any fence, edge or wall. In addition, lighting 7 RESOLUTION NO. fixtures would not be located more than nine feet above adjacent grade or required landing; walls or portions of walls would not be floodlit; and only shielded light fixtures which focus light downward would be used, except for illuminated street numbers required by the fire department, - Air Quality 41. The project applicant shall require that all construction equipment, diesel trucks, and generators be equipped with Best Available Control Technology for emission reductions of diesel particulate matter. Project construction equipment shall be equipped with at least one of the following requirements: 1. Mobile diesel -powered off -road equipment larger than 25 horsepower and operating on the site for more than two days continuously (or 20 hours in total) shall meet, at a minimum, one of the following: • Engines meeting US Environmental Protection Agency particulate matter emissions standards for Tier 4 engines or equivalent; • Use of alternatively -fueled equipment (i.e., non -diesel) would meet this requirement; or • Other measures may include the use of added exhaust devices, or a combination of measures, provided that these measures are demonstrated to reduce community risk impacts to a less -than -significant level. 2. All diesel -powered off -road equipment larger than 25 horsepower must apply diesel particulate filters that reduce diesel particulate matter emissions by at least 95 percent; 42a. Option A A location specific health risk assessment (HRA) shall be prepared by a qualified air quality specialist in accordance with the most recent Bay Area Air Quality Management District guidelines for modeling local risks and hazards. If the HRA indicates that the project would expose sensitive receptors to an unacceptable health risk from the project's proximity to U.S. 101 and Caltrain or if the cumulative health risk exceeds applicable thresholds, then mitigation (such as incorporating HVAC systems with high efficiency DPFs or MERV-13 filters into the ventilation design, weatherproofing windows and doors, installation of passive electrostatic filtering systems, and adoption of a maintenance plan for the HVAC and air filtration systems) that reduces health risk below standards recommended by the Bay Area Air Quality Management District shall be incorporated into the development prior to permit issuance; OR 42b. Option B The applicant shall submit to the City a ventilation proposal prepared by a licensed design professional for the residences that describes the ventilation design and how that design will (a) filter outside air entering the building through its HVAC system with an efficiency of at least 90 percent, and (b) ensure all dwelling units would be below the excess cancer risk level of 10 in 1 million established by the BAAQMD. The specific means by which these performance standards are achieved will be determined by the applicant; however, it is assumed that installation of Minimum Efficiency Reporting Value 13 filters with a Dust Spot Efficiency rating of 89 to 90 percent and an arrestance rate of over 98 percent will be required. Additional measures used to meet the aforementioned performance standards could include, but would not be limited to the following: For units that would use operable windows or other sources of infiltration of ambient air, the development should install a heating ventilation and cooling (HVAC) system that includes high efficiency particulate filters. RESOLUTION NO. 2. For units that would limit infiltration through non -operable windows, a suitable ventilation system should include filtration specifications equivalent to or better than the following: (1) American Society of Heating, Refrigerating and Air- Conditioning Engineers Minimum Efficiency Reporting Value 13 supply air filters, (2) greater than or equal to one air exchanges per hour of fresh outside filtered air, (3) greater than or equal to four air exchanges per hour recirculation, and (4) less than or equal to 0.25 air exchanges per hour in unfiltered infiltration. These types of filtration methods are capable of removing approximately 90 percent of the DPM emissions from air introduced into the HVAC system. 3. Windows and doors should be fully weatherproofed with caulking and weather- stripping that is rated to last at least 20 years. Weatherproof should be maintained and replaced by the property owner, as necessary, to ensure functionality for the lifetime of the project. 4. Where appropriate, install passive (drop -in) electrostatic filtering systems, especially those with low air velocities (i.e., 1 mile per hour) 5. Ensure an ongoing maintenance plan for the HVAC and filtration systems. Manufacturers of these types of filters recommend that they be replaced after two to three months of use. The applicant should inform occupants regarding the proper use of any installed air filtration system; Biological Resources 43. If construction activities commence during the nesting/breeding season of native bird species potentially nesting near the site (typically February 1 through August 31 in the project region), a pre -construction survey for nesting birds shall be conducted by a qualified biologist within two weeks prior to the commencement of construction activities. If active nests are found in areas that could be directly affected by construction and would be subject to prolonged construction -related noise, a no -disturbance buffer zone shall be created around active nests during the breeding season or until a qualified biologist determines that all young have fledged. The avoidance buffer size shall be 300 feet for raptor species and 150 feet for all other bird species. The size of the buffer zones and types of construction activities restricted within buffers will be determined by a qualified biologist by taking into account factors such as the following: a. Noise and human disturbance levels at the construction site at the time of the survey and the noise and disturbance expected during the construction activity; b. Distance and amount of vegetation or other screening between the construction site and the nest, and C. Sensitivity of individual nesting species and behaviors of the nesting birds; Cultural Resources 44. Prior to demolition or other ground disturbance, a qualified archaeologist will conduct further archival and field study to identify archaeological resources that may show no RESOLUTION NO. indication on the surface, including a good faith effort to identify whether the shellmound indicated by the California Historical Resources Information System search is present on the project site. Field study may include, but is not limited to, hand auger sampling, shovel test units, or geoarchaeological analyses as well as other common methods used to identify the presence of buried archaeological resources. If an archaeological resource is identified, the archaeologist will provide site -specific recommendations. In the event archaeological resources are encountered during construction, work will be halted within 100 feet of the discovered materials and workers will avoid altering the materials and their context until a qualified professional archaeologist has evaluated the situation and provided appropriate recommendations; 45. In the event that human remains are discovered during project construction, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent human remains. The county coroner shall be informed to evaluate the nature of the remains. If the remains are determined to be of Native American origin, the Lead Agency shall work with the Native American Heritage Commission and the applicant to develop an agreement for treating or disposing of the human remains, Geology and Soils 46. Project design and construction shall adhere to Title 18, Chapter 18.28 of the City Municipal Code, and demonstrate compliance with all design standards applicable to the California Building Code Zone 4 would ensure maximum practicable protection available to users of the buildings and associated infrastructure; 47. A discovery of a paleontological specimen during any phase of the project shall result in a work stoppage in the vicinity of the find until it can be evaluated by a professional paleontologist. Should loss or damage be detected, additional protective measures or further action (e.g., resource removal), as determined by a professional paleontologist, shall be implemented to mitigate the impact, Hazards and Hazardous Materials 48. The contractor shall comply with Title 8, California Code of Regulations/Occupational Safety and Health Administration requirements that cover construction work where an employee may be exposed to lead. This includes the proper removal and disposal of peeling paint, and appropriate sampling of painted building surfaces for lead prior to disturbance of the paint and disposal of the paint or painted materials; 49. The applicant shall contract a Certified Asbestos Consultant to conduct an asbestos survey prior to disturbing potential asbestos containing building materials and shall follow the Consultant's recommendations for proper handling and disposal of asbestos containing materials; 50. The contractor shall ensure the appropriate handling, storing, and sampling of any soil to be removed from the subject property to eliminate potential health and safety risks to the public, including construction workers; 51. Workers handling demolition and renovation activities at the project site will be trained in the safe handling and disposal of any containments with which they are handling or disposing of on the project site; 10 RESOLUTION NO. Noise 52. The following mufflers and sound enclosures shall be utilized during project construction to reduce noise levels from individual pieces of construction equipment; • Generators and air compressors shall be surrounded by acoustic shielding and/or sound enclosures capable of reducing noise by at least 6 decibels (dB) using the A -weighted sound pressure level (dBA); • An industrial grade muffler or muffler of similar capacity capable of reducing engine noise by at least 10 dBA shall be installed on excavators, dozers, tractors, loaders, backhoes, graders, and bore/drill rigs; and • An industrial grade muffler or muffler of similar capacity capable of reducing engine noise by at least 15 dBA shall be installed on concrete/industrial saws. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing resolution was adopted at a regular meeting of the City Council held on the 31 day of February, 2020 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk 11 4 THE HANOVER COMPANY January 28"', 2020 Emily Beach, Mayor Members of the Burlingame City Council City of Burlingame 501 Primrose Road Burlingame, CA 94010 Re: 1095 Rollins Road Dear Mayor Beach and Members of the City Council: Via Electronic Mail On behalf of the Hanover Company ("Hanover"), I am writing regarding our proposed multifamily project at 1095 Rollins Road in Burlingame, CA (the "Project"). Hanover is excited to bring this Project forward because we believe the proposed 150 apartment homes will help enliven the surrounding area, increase ridership at the Broadway Caltrain station, and add vitality to the businesses along the Broadway corridor. We are also pleased to present the Project with a recommendation for approval from the Burlingame Planning Commission, which was received on January 13, 2020. Below you will find a project description and a summary of the Project's public benefits. After reviewing the Project on its merits, we respectfully request that the City Council approve the Project. 1. Project Description: 1095 Rollins Road (the "Property") is comprised of two parcels (APNs: 026-231-250; 026-231-260), totaling 1.075-acres, located between Cadillac Way to the west and Toyon Drive to the east. The Property fronts onto Rollins Road to the north, is surrounded by the Northpark Apartments to the south, is adjacent to a City utility station to the east, and is adjacent to a gas station to the west. The Property is currently improved with a single -story restaurant (Fattoria E Mare), a raised tennis court maintained by the neighboring Northpark Apartments via an easement over a portion of the Property, and a combination of surface and covered parking to service the restaurant. Hanover is proposing to demolish all existing onsite structures for the construction of a new, six -story podium, multifamily residential building. The Project will consist of 5 levels of type IIIA wood construction over 1-level of concrete construction, which will all sit on top of a subterranean garage containing both surface and "stacked" parking. The Project consists of 150 apartment units, including stoop units, that will help activate the streetscape along Rollins Road. A total of 195 off-street parking spaces will be included on -site, which translates to over one space per bedroom. Six of the 195 parking spaces will be tandem spaces (i.e. 3 double -length spaces to accommodate 6 cars); the remaining 189 spaces will be a combination of traditional parking stalls and individually -accessible mechanical parking stackers, which are discussed in more detail below. The unit mix will include 35 studios, 74 one -bedroom units, 38 two -bedroom units, and 3 three -bedroom units. Resident amenities will include multiple roof decks with BBQs and fire pits; a programmed courtyard with a bocce ball court; a fitness center and clubhouse, both of which directly access the courtyard; bike parking; and on -site storage. The Project's proximity to the Broadway Caltrain Station — only a five-minute walk - and the nearby Broadway commercial corridor also will be an amenity to -1- residents, as well as a boon for local businesses in the area. Ten percent (10%) of the apartment units (15 total) will be designated affordable for moderate income households, providing much -needed workforce housing in Burlingame. Proposed Action: Hanover is seeking a General Plan Amendment and Rezone to change the land use designation from Commercial (Shopping & Service) to High Density Residential and the zoning from C-1 (Commercial) to R-4 Multifamily Residential. Hanover is also seeking a Conditional Use Permit to allow the Project height to exceed 35 feet and comply with the 75-foot maximum height limit prescribed by Burlingame's Municipal Code. The Project is not seeking any Planning variances. Hanover is proposing to merge the Property's two parcels via a Vesting Tentative Map (the "VTM"), which will include a public easement along the Property's Rollins Road frontage for the construction of a new sidewalk in the public right-of-way. The VTM will also set the front (10'), rear (4'), and side (20') setbacks for the Project, as allowed by Chapter 25.29.075 of the Burlingame Municipal Code. Density Bonus: Per Section 25.63.020 of the Burlingame Municipal Code, the Project seeks to invoke the Burlingame Density Bonus Program by allocating ten percent (10%) of units (15 total) as moderate -income affordable units. In exchange for providing these Below Market Rate (BMR) units, Hanover seeks the following concessions for the Project, as allowed by Chapter 25.63 of the Burlingame Municipal Code, and CA Government Code 65915, Section 1: • By -Right Parking Incentive: Allows the minimum required parking to be set at 1 space for studios and one -bedroom units, and 2 spaces for two -bedroom and three -bedroom units. The Project's proposed parking exceeds this standard. • Development Concession: The Project will use its one (1) allowed Development Concession for the Project's parking stacker system in the garage, which will allow residents to retrieve their automobiles on an individually -accessible basis via an application on their phone. • Waiver of Development Standards: The Project seeks the waiver of one (1) development standard that would physically preclude the Project's ability to deliver the 15 affordable units on site: o A waiver to allow roof deck areas that serve as open space to be excluded from the calculation of the City's 50% maximum lot coverage requirement. Based on guidance from Planning staff, the Project originally proposed a courtyard on the second floor and roof decks over the 5" floor as areas that would not count towards the City's lot coverage requirement. Burlingame staff subsequently explained that, while courtyards over parking can be excluded from the lot coverage requirement, roof deck areas above units cannot. Therefore, if the Project's proposed 6`h floor roof decks had to be lowered to the 2"d floor, the Project would lose the 28 units (seven stacks of four units) beneath the roof decks between the 2"d and 50' floors, which would render the Project economically infeasible, thus preventing the Project from delivering the 15 BMR units. II. Project Benefits: The transformation of the Property from a restaurant and rarely -used tennis court to a vibrant multifamily community will bring significant benefits to Burlingame, both fiscal and otherwise. First, the Project will generate over $3 million in impact fees for the City and utilities, with approximately $675,000 of these fees going to the Burlingame Unified School District. Second, the Project, once completed, will provide -2- an over 34x increase in property taxes from the current approximately $24,000 annually to almost $800,000 annually. Additional benefits will include: • Adding 135 much -needed, market rate residential units to the City's housing stock in an area that does not abut any existing single-family home neighborhoods • Adding 15 moderate -income affordable units to the City's affordable housing stock • Utilizing a Transit -Oriented Property for high -density multifamily housing • Adding ridership demand to the Broadway Caltrain Station (5-minute walk from the Project to the Caltrain platform) • Increasing the number of Burlingame residents within walking distance (6 minutes) to the businesses along Broadway • Reimagining a portion of an important, highly -visible gateway to Burlingame with a Project that incorporates clean, modern design and high -quality materials • Activating Rollins Road with residences that provide "eyes on the street" for a safer and more pedestrian -friendly environment III. Conclusion For the past two and a half years, Hanover has worked collaboratively with City staff, our neighbors, and local stakeholders to refine this Project into what we believe will be a transformative, pedestrian -friendly, multifamily development near transit. The Project will further the City's policy goals by providing much - needed housing in Burlingame, while also featuring tasteful design and high -quality materials at this highly visible location. With this in mind, we respectfully urge the City Council to approve the Project. Thank you for your consideration. Should you have any questions, please contact me at (925) 490-2990. Sincerely, �, `/l /V Scott Youdall Development Partner cc: Kevin Gardiner, Planning Manager Kathleen Kane, City Attorney Catherine Keylon, Senior Planner -3- A_1�9m% City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 Meeting Minutes Planning Commission Monday, January 13, 2020 7:00 PM Council Chambers d. 1095 Rollins Road, zoned C-1 - Application for Mitigated Negative Declaration, General Plan Amendment, Rezoning, Design Review, Conditional Use Permit for Height, Density Bonus, and Vesting Tentative Map for a lot merger for a new 6-story, 150-unit residential apartment building. (The Hanover Company, Scott Youdall, applicant; SA Properties Company L.P., property owner) (25 noticed) Staff Contact: Catherine Keylon Attachments: 1095 Rollins Rd - Staff Report 1095 Rollins Rd - Application 1095 Rollins Rd - Attachments 1095 Rollins Rd - Initial Study/Mitigated Neg Dec 1095 Rollins Rd - MMRP 1095 Rollins Road - CEQA Errata Memo 1095 Rollins Rd - Response to Comments 1095 Rollins Rd - Plans All Commissioners had visited the project site. Commissioner Terrones reported that he had met with the applicant and architect to receive a preview. Commissioner Loftis also met with the applicant, and although he was not in attendance for the study meeting he watched the video. Senior Planner Keylon provided an overview of the staff report. Questions of staff: > Do apartments have an open space requirement, as condos do? (Keylon: No, just a landscape requirement.) > What findings would need to be made for changing the setbacks? (Keylon: It is a provision in the R-4 zoning regulations. When a map is being reviewed the Planning Commission and City Council, if circumstances warrant it, a map can be approved that deviates from the standards in order to allow a parcel to be developable.) Chair Comaroto opened the public hearing. Scott Youdall, The Hanover Company, represented the applicant, with John Ennis, BDE Architects. Commission Questions/Comments: > How will the 15 below -market units be distributed? (Youdall: Will provide an affordable housing plan.) Will they be equally distributed? (Youdall: That is our assumption.) > Even with the tandem and ADA spaces not included, will every unit have an independently -accessed space? (Youdall: Yes.) > How does the provision of 96 bicycle parking spaces compare to other Bay Area projects? Do spaces like this get used a lot? (Youdall: Depends on the location. 96 is in excess of most of the other projects City of Burlingame Page 1 Printed on 1/28/2020 Planning Commission Meeting Minutes January 13, 2020 Hanover has developed in the Bay Area.) > How are the electric vehicle spaces allocated, and how will the project accommodate increased demand in the future? (Youdall: Citylift provides for chargers within the stackers. Intention is to meet growing demand. System has the capacity to include chargers.) > The rooftop open space facing the freeway has a single door and a wall. Why not more glass? (Youdall: It is a glass storefront wall. The plan makes it look like a solid wall but it is meant to be transparent.) > How usable will the outdoor space be given it's facing an 8-lane highway? (Youdall: The occupied activity area is set back with landscaping, so is shielded.) > Is there guest parking? (Youdall: The standard spaces can be available for guests. There is not a set number of spaces reserved for guests. Unlikely the stacker spaces would be available for guests.) > Is the water table 7 feet below the site grade? (Youdall: 7 or 8 feet.) Helpful that the parking is modular so if one section goes out, the rest of the parking still works. (Ennis: Garage is like a boat, with water on the outside. Has built projects around the Bay Area at sea level, with one and two levels below grade and into the water table.) Environmental questions: > Has the Anson project been incorporated into the traffic models? (Keylon: Yes it was included in the cumulative estimates.) > Number of trips from the restaurant seems overestimated. (Keylon: The traffic study utilized ITE figures based on potential use of the restaurant as a quality full -service restaurant. The study needs to account for the potential maximum use of the facility in the future.) > Traffic is a mess in the area now, with the Audi dealer service area, and people using Cadillac Way to cut through to the freeway. Public Comments: Mike Amaroli: Owns a property nearby. Concerned that with the narrowing of Carolan Avenue and new buildings going in, parking is becoming be more of an issue. There will not be enough parking for this size structure. Will there be permit parking? Drops off car at Audi in the morning, and there is traffic on Cadillac Way which makes it hard for Audi to do its business. Believes the Audi mechanics park on Carolan Avenue. Will the new residents be given permits to park in the neighborhood when they find out there is not enough parking in the building? (Kane: Residents or businesses would need to petition to create a permit parking area.) Chair Comaroto closed the public hearing. Commission Discussion/Direction: > Had been generally supportive of the project previously, and wanted to see how the environmental review comes out. Environmental review has indicated that impacts can be mitigated. > Project has been designed to provide relief at the ground Ievei, as well as usable open spaces distributed through the project at different floors. > Frontage on Rollins Road fronts onto the freeway. The rear setback fronts onto parking lots and carports. It is not looming over adjacent uses. > Creative project to provide housing in an area that needs it, in a location that will provide life to this area. > Needs to consider a day where the Broadway grade separation will be completed, and the traffic issues will be resolved. > The site is likely to be housing one day, but seems like there is too much program fit onto the site. Is a good-looking building and feels like a big city project, but is next to the North Park apartments which are more airy and spread out. Lot coverage standards are intended to provide light and openness. > If there is anywhere where there should be more density, it is next to the freeway. This site can accept City of Burlingame Page 2 Printed on 1/28/2020 Planning Commission Meeting Minutes January 13, 2020 this scale better than in other parts of town. > Skeptical over using ITE standards in the the traffic studies. > Concerned with construction traffic. (Kane: Parking management is reviewed as part of the building permit.) > While these residential projects the Planning Commission has reviewed look similar to each other, it is the nature of multifamily buildings. > Project sets up potential future development at a greater scale alongside the freeway. > Likes the design but the size and density does not seem to fit the city. While the previous zoning did not have a density limit, it had development standards that controlled the density. This project varies from those standards. > The North Rollins Road area is providing greater public benefits than this project does. > Project is fronting on a freeway, not a neighborhood. > For the environmental review, needs to consider if there are impacts that rise to the level of significance. If we do not see something in the analysis that warrants that, it is hard to justify having issues with the environmental review. > The Bayswater project will have greater impact on a neighborhood and has a more impactful location than this location. The freeway is not an impactful location. > This is the right density at the right place. > Likes the design and material choices. Wants to support the project but is concerned with the traffic. The area will be congested but will need to follow a path to address the traffic. > Concern with the four -tall parking stackers and how it they will function on a day-to-day basis. > Good location for the housing. Easier access to the freeway. But concern with parking for visitors. People will have friends over and they will need to find parking in the neighborhoods. Commissioner Terrones made a motion, seconded by Commissioner Loftis, to accept findings in the staff report for the Initial Study/Mitigated Negative Declaration (ISIMND) and recommend those findings go to the City Council. The motion carried by the following vote: Aye: 4 - Comaroto, Terrones, Tse, and Loftis Nay: 2 - Sargent, and Gaul Commissioner Terrones made a motion, seconded by Commissioner Loftis, to recommend to the City Council approval of the development application. The motion carried by the following vote: Aye: 4 - Comaroto, Terrones, Tse, and Loftis Nay: 2 - Sargent, and Gaul City of Burlingame Page 3 Printed on 1/28/2020 Item No. 8e Regular Action Item City of Burlingame Mitigated Negative Declaration, General Plan Amendment, Rezoning, Design Review, Conditional Use Permit, Density Bonus, and Vesting Tentative Map for lot merger for a New 6-story, 150-unit Residential Apartment Development Address: 1095 Rollins Road Meeting Date: January 13, 2020 (includes restaurant and tennis court site immediately adjacent) Request: Application for Mitigated Negative Declaration, General Plan Amendment, Rezoning, Design Review, Conditional Use Permit, Density Bonus, and Vesting Tentative and Final Map for a new 6-story, 150-unit residential apartment building. Applicant: The Hanover Company, Scott Youdall Property Owner: SA Properties Company L.P., William Sherman Russell Architect: BDE Architects — Johnathan Ennis APN: 026-231-250 & 026-231-260 Lot Area: 1.075 acres (46,827 SF) General Plan: Shopping and Commercial Zoning: C-1 (Commercial) Adjacent Development: Gas station/City pump station/Multifamily residential. Current Use: Restaurant/Parking below tennis courts. Proposed Use: 150-unit residential apartment development. Allowable Use: Retail, personal service, offices, financial institutions, food establishments. Background: The proposed project was submitted on September 14, 2018 and first appeared before the Planning Commission for Environmental Scoping and Design Review Study on January 28, 2019. Because the project was submitted in September of 2018 and deemed complete prior to the January 7, 2019 adoption of the General Plan Update, the proposed project is being considered under the previous General Plan, not the General Plan Update. This specifically impacts the General Plan Amendment being requested for the land use designation change from Commercial to High Density Residential, which would allow 51-plus dwelling units per acre, with no limit on density. Under the General Plan Update, the subject property would continue to have a General Commercial land use designation with a Multi -Family Residential Overlay, which would allow 8.0 - 80 dwelling units per acre (86 dwelling units maximum allowed on this lot). Project Summary: The project site is located adjacent to Highway 101 on Rollins Road, south of Cadillac Way and north of Toyon Drive. The site is composed of two separate parcels, including a restaurant at 1095 Rollins Road (Fattoria a Mare) and the property to the south of the restaurant which has a parking lot with a tennis court located above it. Both of the parcels are currently zoned C-1. The site is surrounded by a gasoline station directly north, a City pump station directly south, Rollins Road and Highway 101 directly east and multifamily residential (Northpark Apartments) directly west, at the rear. The proposed project includes merging the two parcels to create a new 46,827 square foot (SF) site, demolishing all of the existing structures on the parcels and constructing a new, 6-story 150-unit residential apartment building. The new parcel would have approximately 394 feet of street frontage along Rollins Road and an average depth of 114 feet. The project would include five parking spaces at street level (within the building) and one level of below grade parking where 195 off-street parking spaces would be provided; 175 of the spaces would be provided in mechanical lifts, 6 in tandem, 4 standard, 6 electric vehicle (EV) and 4 accessible spaces (ADA). The parking would be accessed from a two-way driveway on the northern portion of the Rollins Road frontage. The development would be 6 stories, with an overall height of 74 feet (measured above average top of curb). The ground floor would include leasing and management offices, a lobby, mail room, package room, and a meeting room. These would be concentrated along the northern frontage; the garage entrance would be New 150-Unit Residential Apartment Development 1095 Rollins Road located adjacent to these uses. The ground floor would also include eleven (11) dwelling units, four (4) of which would have direct entrances with stoops and stairs fronting on Rollins Road. The remaining units would be accessed from an interior corridor. The south end of the ground floor would include an interior loading space along with the trash room. The new apartment development would contain 35 studio units, 74 one -bedroom units, 38 two -bedroom units and 3 three -bedroom units. The project includes 10% of the units (15 units) offered at below market rate (BMR) to moderate income households, therefore the applicant is seeking a density bonus. The average unit size is 840 SF with studio units ranging from 491 SF— 655 SF, one -bedroom units ranging 728 SF - 1,010 SF, two - bedroom units ranging from 1,043 SF — 1,456 SF and the three -bedroom units would be 1,499 SF. The total gross floor area of the building would be approximately 194,000 SF, though the R-4 zoning district does not limit floor area ratio. The two existing parcels that compose the project site are currently zoned C-1 with a prior General Plan designation of Shopping and Commercial. Multi -family residential uses are not allowed in the C-1 zoning district, so the application includes a request for a General Plan Amendment and rezoning to change the site to a high density residential land use designation with R-4 zoning. Design review is required for new multi -family development. In addition, the vesting tentative and final map to merge the two parcels is being requested with a waiver to the R-4 front and rear setback requirements. Code Section 25.29.050(f) states that projects are subject to the development requirements of the R-4 zoning regulations and the provisions of the Subdivision Map Act of the State of California; however, as part of the their consideration for approval of the map the Planning Commission and the City Council may approve or accept any such tentative or final map wherein one or more lots or parcels of land do not conform to all of the provisions of the R-4 zoning regulations only when the Planning Commission and the City Council find that by reason of exceptional or extraordinary circumstances the approval or acceptance of such maps will not adversely affect the comprehensive zoning plan of the city. In this case, the applicant is requesting relief from compliance with the required front and rear setbacks (see discussion on page 4). Similar requests were granted for the Summerhill project just south of the project site at 1008-1028 Carolan Avenue, and the public parking garage project on Lot N in the Burlingame Avenue downtown area. Because the application includes 10%, or 15 of the units, being offered as BMR units for moderate incomes, the project is entitled to a density bonus. Consistent with the provisions set forth in Government Code Section 65915 through 65919, including BMR units in a development entitles projects to a by right parking incentive (reduction) as well as a request for one concession (for 10% moderate income units) and a waiver/modification to the development standards. This project includes a by right parking incentive that reduces the number of parking spaces required for multi -family, a development concession for relief of the parking standards by proposing the use of required parking in the form of parking stackers and tandem spaces, and a request for a waiver/modification to the development standards for lot coverage. The following applications are requested for this project: ■ General Plan Amendment - Change in land use designation from Shopping and Commercial to High - Density Residential; ■ Rezoning - Commercial (C-1) to High Density Residential (R-4); ■ Design Review for construction of a new 6-story, 150-unit residential apartment building [C.S. 25.29.045 (R-4)]; 2 New 150-Unit Residential Apartment Development 1095 Rollins Road ■ Conditional Use Permit for building height (74'-0" proposed where any building exceeding 35-0" requires a Conditional Use Permit; 75'-0" maximum allowed) (C.S. 25.29.060); • Vesting tentative map to merge two parcels (includes public access easement for sidewalk on Rollins Road) (C.S. 25.29.050(f)) for the combination of Parcel 3 .327 Ac Mol Parcel Map Vol 13/18 and Parcel 2.748 Ac Mol Parcel Map Vol 13/18 - Front and rear setbacks do not conform with R-4 standards (seeking exception); and ■ Density Bonus - C.S. 25.63.040(a) — By Right Parking Incentive (allows for reduced parking requirement). - C.S. 25.63.040(c) — Development Concession — use of parking stackers and tandem parking. - C.S. 25,63.050 — Waiver/Modification of Development Standard — lot coverage. Design Review Study Meeting: This application was reviewed by the Planning Commission for Environmental Scoping and Design Review Study on January 28, 2019. The Commission's comments and suggestions are summarized below; please refer to the attached January 28, 2019 minutes for detailed comments: • Use is probably where the site is heading anyways, but have trouble with all the exceptions being requested; • Concerned with the height; scale down to fit with buildings in the area; • Need to see traffic study; • Would be helpful to see a shade and shadow study; • Can't find arguments against the rezoning, but expects there will be a large contrast with the surroundings; • Would like to see a dedicated space for bikes and bike lockers; • Would not have an issue with the height if there was more green space. Would like to see more relief somewhere else on the ground so it does not feel right on the street; • Looks like it is busting at the seams; • Nicely designed complex, and a lot of thought has been put into how to utilize the spaces on the different levels, but concerned with reduced front setback on such a busy street, there is no buffer zone between the sidewalk and the stoops; • Concerned with the Rollins Road frontage; • In favor of the project in terms of the massing, style, and concessions being requested because they are in step with other provisions in the code, such as the density bonus and BMR units; • Good location for more housing, but 140 units per acre seems very high compared to new General Plan designation of 80 units per acre; • BMR units in the Moderate category are not as affordable as one would expect -rents will be very high, not sure how cutting back would hurt the project; and • If the lot was bigger it would make sense to bring it down in scale and spread it out more, but since the lot is small and the development is being maximized it makes it feel like it is too much for the lot. The applicant submitted a response letter and revised plans, date stamped December 4, 2019, to address the Commission's January 28, 2019 comments. The following changes have been made to the project in response to the Commission's comments; all other comments are addressed in the applicant's response letter attached. Ground floor units revised so external stairs are minimized and stoop patios recessed to maximize landscaping within the front setback along Rollins Road; Dedicated and secured bicycle storage room is provided and shown on the plans to accommodate up to 96 bicycles in the basement; 3 New 150-Unit Residential Apartment Development 1095 Rollins Road • Entire building footprint has been moved back 1-foot towards the rear, away from Rollins Road to provide additional relief along Rollins Road; increasing the front setback by 1 foot; • Softscape in the front setback has increased from 60.4% to 64.5%; • Front landscape plan now includes three levels of trees (Spartan Junipers/Ice Blue Yellowwood/Coral Bark Japanese Maples/Columbia Sycamores) to create a layered effect and to help soften the Rollins Road frontage; • Applicant prepared a shadow study with findings of no significant shadow impacts on adjacent private properties; • On -site parking increased by 3 spaces from 192 to 195 spaces (now 6 tandem and 175 stacker spaces). Please refer to the applicant's response letter for more details on the changes made to the project since the scoping/study meeting on January 28, 2019. Landscaping: Proposed landscaping throughout the site is shown on the Landscape Plans (sheets L1.1 through L2.5). The R-4 zoning regulations require 60% of the front setback to be landscaped. The project includes 64.5% (2,755 SF) landscaping within the front setback and therefore the project complies with the R-4 front landscaping requirements. The applicant has provided an arborist report, prepared by Hort Science -Barlett Consulting, dated November 21, 2018, for the two parcels that would make up the project site. The report notes that there are no protected sized trees on the subject property that would be removed as a part of the project, however there are seven protected sized trees that are located off -site, but adjacent to the project site that could have their canopies and roots impacted by the proposed construction. Therefore, tree protection measures are recommended. In accordance with the City's requirements, each lot developed with a multi -family residential use is required to provide a minimum of one 24-inch box -sized, non -fruit tree for every 2,000 SF of lot coverage. Based on the proposed project, a total of 15 landscape trees are required on site. The proposed landscape plan includes the planting of 88 new trees, ranging in size from 15-gallon to 36-inch box size. Given that 76.8% of the site would be covered by the building footprint, the majority of the trees proposed are located in the courtyard area above the garage and on the roof top decks, and therefore would be provided in large containers and not in the ground. There are however 13 new street trees (Columbia London Plane) proposed to be installed within the public right-of-way along Rollins Road (in the ground, not in containers). In addition, the Rollins Road frontage would include Spartan Junipers, Iceblue Yellowwood, Coral Bark Japanese Maples and shrubs all proposed within the setbacks that would create a layered effect and provide a softening of the Rollins Road facade. Building Height: The application includes a request for a Conditional Use Permit for a building height of 74'-0" above average top of curb, where the R-4 zoning regulations (C.S. 25,29.060) require a Conditional Use Permit for any building which exceeds 35'-0" in height (75-0" maximum building height allowed). Front and Rear Setbacks - Vesting Tentative and Final Parcel Map: The proposed building deviates from the required front and rear setbacks of the R-4 district, as outlined in Section 25.29 (R-4 District Regulations). However, the R-4 district regulations include a provision (Section 25.29.050(f)) that allows the Planning Commission and the City Council, in the consideration and acceptance of any tentative or final map submitted pursuant to the provisions of the Subdivision Map Act, to approve or accept any such tentative or final map wherein one or more lots or parcels of land do not conform to all of the provisions of Chapter 25.34, when the Planning Commission and the City Council find that by reason of exceptional or extraordinary circumstances the approval or acceptance of such maps will not adversely affect the comprehensive zoning plan of the city. The Tentative Parcel Map for the Lot Merger for the project proposes to establish a front setback as close as 10'-0" to the front property line along Rollins Road, where a minimum of 15'-0" or the block average is required. The proposed rear setback line is as close as 4'-l" to the rear property line, where a minimum of 15'-0" and 4 New 150-Unit Residential Apartment Development 1095 Rollins Road 20'-0" are required under the R-4 zoning regulations. The applicant is requesting consideration and acceptance of their map with modifications to the required front and rear setback provisions under R-4 zoning criteria. The Planning Commission and City Council would need to determine that the proposal would be not adversely affect the comprehensive zoning plan of the city, and incorporate the appropriate findings into their actions on the Tentative and Final Parcel Map and the project. Density Bonus, Below Market Rate (BMR) Units: The Density Bonus Ordinance is discretionary, and projects are not obligated to provide affordable units unless they seek to utilize development standard incentives offered by the ordinance. C.S. 25.63.40 allows development concessions and incentives where affordable units are offered, with more incentives offered when lower income and a higher percentage of BMR units are provided. The application includes a request to utilize the density bonus ordinance, consistent with the provisions set forth in Government Code Sections 65915 through 65919, which is the state density bonus law. The project includes 10% of the total units (15) as moderate -income units. In San Mateo County the "Moderate Income" category is defined as households earning between 81%-120% of the San Mateo County Area Median Income (AMI), which in 2019 corresponded to up to $114,900 for a single -person household or $164,150 for a family of four. By Right Parking Incentive Off -Street Parking: Parking requirements are based on the number of bedrooms proposed per unit, as set forth in C.S. 25.70.032, When a project includes BMR units, C.S. 25.63.040(a) provides By Right Parking Incentives upon request by the applicant for developments that are eligible for an affordable housing density bonus as provided in C.S. 25.63 (Density Bonus) which is consistent with Government Code Section 65915(p). With this provision, the applicable minimum parking standard is 1 space for each studio or one -bedroom unit, and 2 spaces for each two -or three -bedroom unit. A comparison of the required vs. reduced parking rate is provided in the table below: # of units proposed C.S. 25.70 — Off -Street Parking Requirements C.S. 25.63.040 By Right Parking Incentive Studio & 1-bedroom units 35 - studio 74 -1 bedroom 1.5/unit (163.5 spaces) 1/unit (109 spaces) 2 bedroom units 38 2/unit 76 spaces) 2/unit 76 s aces 3 or more bedrooms 3 2.5/unit 7.5 spaces) 2/unit 6 spaces) 4 or more bedrooms 0 2.5/unit 2.5/unit TOTAL 150 units 247 spaces 191 spaces The required parking for a 150-unit apartment development in the R-4 zone would be 247 spaces, but with the By Right Parking Incentive the required parking is reduced to 191 spaces. There are 195 spaces proposed on -site, comprised of four accessible spaces, four standard spaces, six electric vehicle spaces and six tandem spaces, with the remaining 175 spaces provided in the form of mechanical parking lifts. An area for on -site deliveries is not required for apartment buildings, however one off-street loading space is proposed on the south end of the property (within the building), which would be accessed directly from Rollins Road. There is no guest parking required on -site for apartment buildings. Development Concession Parking Stackers/Tandem Parking: In addition to the By Right Parking Incentive, consistent with state density bonus law, C.S. 25.63.040(c) allows one additional incentive or concession for projects with 10% of the units offered as BMR units for moderate income levels. The applicant is requesting a concession for relief of the requirement to provide independently accessible parking spaces, and instead is proposing to provide six tandem spaces and to use parking stackers for 175 of the required 61 New 150-Unit Residential Apartment Development 1095 Rollins Road spaces. The applicant is planning to use City Lift, 4-high stackers which generally accommodate a range of vehicles sizes including mini -vans, mid -sized SUVs and sedans. Waiver/Modification of Development Standard - Lot Coverage: The proposal includes 10% of the units to be offered as BMR units for moderate income levels and therefore state law (C.S. 25.63.050) provides the opportunity for an applicant to also apply for a waiver or modification of development standards that will have the effect of physically precluding the construction of a development at the densities or with the concessions or incentives permitted by this chapter. The developer must demonstrate that development standards that are requested to be waived or modified will have the effect of physically precluding the construction of a development meeting the criteria of subsection (a) of Section 25,63.020 at the densities or with the concessions or incentives permitted by this chapter. The R-4 zoning district standards allow a maximum lot coverage of 50%. The applicant is seeking a waiver for lot coverage and requesting that the roof deck areas that serve as open space be counted as open space and not be applied towards the lot coverage calculation. In the past, for multifamily developments staff has excluded podium areas that are developed as usable open space from lot coverage. Staff notes that this is addressed in the new interim zoning adopted for the North Rollins Road and North Burlingame Mixed Use districts where the code now states: "Lot coverage may be increased if additional useable common open space equivalent to the additional lot coverage (in square feet) is provided on a podium -level landscaped courtyard or plaza". The proposed project has a 6,998 SF courtyard that would be located above the portion of the garage (on the podium) that projects approximately 15 feet above adjacent grade at the rear of the property. Consistent with past interpretations, this area, while extending more than 30 inches above grade (trigger for including in lot coverage) is not being included in the lot coverage calculation for the site; however, the two roof decks located on the 6th floor are counted in the total lot coverage. The proposed lot coverage is 61.9% (29,006 SF) where 50% (23,413 SF) is the maximum lot coverage allowed in the R-4 zoning district. The entire footprint covers 76.8% (or 36,044 SF of the 46,827 SF site). I nt Aron- AR R97 SF - Plans date stamped: December 4, 2019 PROPOSED ALLOWED/REQUIRED Land Use: 150 apartment units18,2 Multifamily residential - permitted use in R-4 zone C.S, 25.29.020(b) Building Height: 74'-0" 3 75-0" maximum/ (top of parapet) CUP required to exceed 35'-0" Rooftop Projections: 4% of roof area 5% of roof area Number of Parking 195 off-street parking spaces 35, studio units x 1 = 35 Spaces: 74, 1-bdrm units x 1 = 74 175 spaces in stackers 4 38, 2-bdrm units x 2 = 76 6 tandem spaces 4 3 3-bdrm units x 2= 6 191 spaces 4 EV spaces 2 EV & ADA spaces 4 ADA spaces Total = 191 spaces required 4 standard spaces Aisle Width/ 23'-7" 24'-0" for 90-degree parking OR Clear Back-up Space: all spaces can be exited in three maneuvers or less 0 New 150-Unit Residential Apartment Development 1095 Rollins Road Parking Space 9' X 20' (4-standard spaces) Standard spaces = 9' x 20' Dimensions: 6'-2 3/a' X 16'-5" (51 medium stacker spaces) 4 6-2 %" X 17'- 3/4" (66 med/long stacker spaces 4 6-6 3/" X IT-3/4" (44 large stacker spaces) 4 6-10 %z" X 17'- 3/" (14 Marge stacker spaces) 4 Covered Spaces: 195 spaces 153 spaces (100% covered) (80% must be covered) Driveway Width: 20'-0" Parking areas with more than 30 vehicle spaces shall have two (2) twelve (12) foot wide driveways or one eighteen (18) foot wide driveway Bicycle Parking: 96 bicycle parking spaces inside building No requirement (previous General Plan) Electric Vehicle 6 spaces No requirement Charging Stalls: (3.1 % of all spaces) (previous General Plan) Front (151 fir): 10'-0" 5 15'-0" or block average (2nd fir): 9'-0" (to bay window) 5 15'-0" or block average (3rd fir): 8'-6" 5 15'-0" or block average (41 fir): 8'-6" 5 15'-0" or block average (5th fir): 8'-6" 5 15'-0" or block average (61" fir): 10'-0" s 15'-0" or block average Right Side (1st fir): 21'-4" 7'-0" (2"d fir): 19'-9" 8'-0" (3`d fir): 19'-9" 9'-0" (41h fir): 19'-9" 10'-0" (51h fir): 19'-9" 11'-0" (61n fir): 19'-9" 12'-0" Left Side (front portion) (1st fir): 20'-3" 71-011 (2nd fir): 18'-2" 8'-0" (3'd fir): 17'-2" (to bay window) 9'-0" (41" fir): 17'-2" (to bay window) 10'-0" (51 fir): 17'-2" (to bay window) 11'-0" (6th fir): 17'-2" (to bay window) 12'-0" New 150-Unit Residential Apartment Development 1095 Rollins Road Left Side (rear- offset portion) (Ist fir): 10'-0" 7,-01' (2nd fir): 14'-5" 8,_011 (3rd fir): 14'-5" 91-01, (41 flr): 14'-5" 10'-01. (511 fir): 14'-5" 11'-0" (6tn fir): 14'-5" 12'-0„ Rear (long -northern portion) (1V fir): 4'-1" 5 15'-011 (2nd fir): 4'-1 " 5 15'-0„ (3rd fir): 4'-1" 5 20'-0„ (4tn fir): 4'-l" 5 20'-0„ (51n fir): 4'-1" 5 20'-0" (6tn fir): 4'-1 " 5 20'-0„ Rear (short -southern portion) (IS( fir): 16'-0" 15'-01, (2"d fir): 11'-10" 5 (to bay window) 15'-0" (3rd fir): 11'-10" 5(to bay window) 20'-0" (4t" fir): 11'-10" 5(to bay window) 20'-0" (5th fir): 11'-10" 5(to bay window) 20'-0" (6tn fir): 14'-0" 5 20'-0" Lot Coverage: 29,006 SF — 61.9% 5 23,413 SF (does not count courtyard over podium 50% parking) (lot coverage with all improvements >30" = 36,004 SF (76.8%) Front Setback 2,755 SF 2=,559 SF Landscaping: 64.5% 60% Request for General Plan Amendment - Shopping and Commercial to High -Density Residential. 2 Rezoning - Commercial (C-1) to High Density Residential (R-4). 3 Conditional Use Permit for building height - 74'-0" proposed where a Conditional Use Permit is required for any building which exceeds 35'-0"; 75'-0" maximum building height allowed (C.S. 25.29.060). 4 Exercising C.S. 25.63.040(c) Development concessions and incentives, which the applicant is requesting the use of parking stackers and tandem parking configuration. 5 Waiver/Modification of Development Standard requested for lot coverage (C.S. 25.63.050) (does not count courtyard over podium parking; does include two roof decks on 61h floor in lot coverage total). New 150-Unit Residential Apartment Development 1095 Rollins Road Environmental Review: On January 28, 2019 the Planning Commission held an Environmental Scoping meeting where staff requested the Planning Commission to provide comments on any potential environmental effects to be considered in the CEQA document. An Initial Study/Mitigated Negative Declaration (IS/MND) for the project was prepared and determined that there were no environmental impacts that were identified that could not be mitigated to less than significant levels. The 30-day public review period occurred from October 25, 2019 to November 25, 2019 and one comment letter was received. This letter was from the Department of Toxic Substance Control (DTSC). ENGEO, the applicant's consultant, reviewed the DTSC comments and prepared a memo dated December 20, 2019 to address these comments. In addition, the applicant requested clarification on the wording of one of the air quality mitigation measures. A response to these comments has been prepared for these two items, which are included as part of the administrative record and are attached. Based on the environmental analysis, it was determined that the proposed project would have no adverse environmental impacts on the environmental in the areas of agriculture and forestry services, energy, greenhouse gas emissions, land uselplanning, mineral resources, population/housing, public services, recreation, transportation/traffic and utilities and service systems. Although the environmental analysis did find that the project could have a significant effect in the areas of aesthetics, air quality, biological resources, cultural resources, geology/soils, hazards and hazardous materials, noise, and tribal cultural resources, mitigations measures were identified to reduce adverse impacts to acceptable level. While most of the potentially significant impacts were typical for larger multifamily projects, specific to this project were the air quality, cultural resources and hazards and hazardous materials impacts. The air quality impacts are related to the proximity of the site and proposed residential units to Highway 101, therefore the mitigations required would address any potential impacts to less than significant for the future residents. As part of the CEQA document preparation, a cultural records search was conducted through the California Historical Resources Information System (CHRIS). The results show that a shellmound may be located on or around the project site. A shellmound is a form of midden that may consist of human -made mounds of earth and organic matter built up by Native Americans over thousands of years. These midden include domestic waste, such as mounds of oyster, mussel or snail shells and may also contain burial sites and artifacts such as ceramics and/or tools. Shellmounds were common around the San Francisco Bay Shoreline, however exact locations are not well documented. Given that the Burlingame Bayfront is fill material, historic records indicate that the bay shoreline was formally located near the project site. Therefore, the mitigation measures require a qualified archeologist to conduct a field study of the subject property prior to demolition or any other ground disturbance. Because the Phase II site assessment notes the cobalt and diesel concentrations on the site exceed environmental screening levels, a mitigation.has been included requiring proper handling, storing and sampling of any soils removed from the site to eliminate potential health and safety risks to the construction workers and the public. The Initial Study/Mitigated Negative Declaration (ND-604P) is attached for reference. The mitigation measures in the Initial Study/ Mitigated Negative Declaration have been incorporated into the recommended conditions of approval (in italics). General Plan and Zoning: The prior Burlingame General Plan designated this site for Shopping and Commercial Use, with a C-1 zoning designation, which allows retail uses, personal services, hotels and food establishments. Multi -family residential uses would not be allowed under the zoning and previous General Plan designation. The application for this project was submitted on September 14, 2018 and the application was deemed complete on January 11, 2019. The General Plan Update was adopted by the City Council on January 7, 2019, and did not become effective until February 7, 2019, Therefore, this application is being reviewed under the previous General Plan. New 150-Unit Residential Apartment Development 1095 Rollins Road The application includes a request for a General Plan Amendment and Rezoning. The General Plan Amendment would change the land use designation from Shopping and Commercial to High Density Residential, which allows 51-plus dwelling units per acre, with no limit on density. The rezoning request is from C-1 (commercial zoning) to R-4 which allows multi -family residential uses. The proposed project with 150 apartment units would be 140 dwelling units per acre. The abutting Northpark Apartments immediately west of the project site has a land use designation of High Density Residential with R-4 zoning. That property is 11.09 acres with 510 apartments at a density of 46 dwelling unit per acre. The Summerhill project under construction just south of the subject property is zoned C-2 with a residential overlay, it is 3.87 acres and will provide 268 units at 69 dwelling units per acre (based on apartment portion of project). Public Facilities Impact Fees: The purpose of public facilities impact fees is to provide funding for necessary maintenance and improvements created by development projects. Public facilities impact fees are based on the uses, the number of dwelling units, and the amount of square footage to be located on the property after completion of the development project. New development that, through demolition or conversion, will eliminate existing development is entitled to a fee credit offset if the existing development is a lawful use under this title, including a nonconforming use. Based on the proposed 150-unit multifamily apartment development, the required public facilities impact fees for this development project total $784,110.20 (includes a credit of $46,439.80 for the existing restaurant (commercial) use on -site). Payment will be required prior to final inspection. Residential Linkage Fees: The City Council adopted Residential Linkage Fees on April 1, 2019. This code section exempts applications under review by the Planning Commission or Community Development Department that had been deemed complete at the time of adoption of the residential impact fees. Therefore, the residential linkage fees do not apply to this project as it was deemed complete prior to City Council adoption in April 2019. However, even if the project was not deemed complete prior to the adoption of the residential linkage fees, because the project would include 10% of the units as moderate income BMR units, as per C.S. 25.82.070(a), the fee is not required as the units would be provided on -site. The code states that if a project mitigates affordable housing impacts through the construction of afford units on site with a guarantee of affordability for a period of 55 years, then the impacts of residential development on the need for affordable housing shall be deemed mitigated. Design Review: The materials proposed for the exterior of the building include stucco, fiber cement panels, manufactured wood siding, stone veneer, vinyl windows, metal and glass railings, metal awnings, and fiber cement siding. The majority of the open space and recreation areas would be in the form of roof decks/courtyard areas with one large courtyard/roof deck above the garage (podium) with access from the second floor. The remaining roof decks would be located on the sixth floor of the development. A design review application in multifamily residential (R-3 and R-4) Districts shall be reviewed by the Planning Commission for the following considerations (Code Section 25.57.030 (0, 1-4): (1) Compatibility with the existing character of the neighborhood; (2) Respect the mass and fine scale of adjacent buildings even when using differing architectural styles; (3) Maintain the tradition of architectural diversity, but with human scale regardless of the architectural style used; and (4) Incorporate quality materials and thoughtful design which will last into the future 10 New 150-Unit Residential Apartment Development 1095 Rollins Road Suggested Findings for Design Review: That the proposed 150-unit apartment development has been designed with articulated massing, an articulated aluminum storefront for the office and lobby, with awnings on the ground floor, and articulated walls and repetitive fenestration on the upper floors; that the project contains stoops for several units along Rollins Road to provide a street and pedestrian interface; that the proposed project is six stories and has been massed to fit the project site which is visually prominent and serves as a buffer between Highway 101 and the adjacent multi -family complex; that the project has been designed with only one entrance to the 195 off-street parking spaces that are primarily located below grade so that it does not dominate the street frontage; that the proposed materials and architectural features on the building include stucco, fiber cement panels, manufactured wood siding, stone veneer, vinyl windows, metal and glass railings, metal awnings, and fiber cement siding that complement and blend with the surrounding developments; and that the project includes streetscape improvements along Rollins Road that provide a variety of trees that create a layered appearance to help soften the fagade. For the reasons above the project may be found to be compatible with the requirements of the City's four multifamily residential design review criteria. Findings for a Conditional Use Permit: In order to grant a Conditional Use Permit, the Planning Commission must find that the following conditions exist on the property (Code Section 25,52.020, a-c): (a) The proposed use, at the proposed location, will not be detrimental or injurious to property or improvements in the vicinity and will not be detrimental to the public health, safety, general welfare or convenience; (b) The proposed use will be located and conducted in a manner in accord with the Burlingame general plan and the purposes of this title; (c) The planning commission may impose such reasonable conditions or restrictions as it deems necessary to secure the purposes of this title and to assure operation of the use in a manner compatible with the aesthetics, mass, bulk and character of existing and potential uses on adjoining properties in the general vicinity. Suggested Findings for Conditional Use Permit for Building Height: That the proposed project will not be detrimental or injurious to property or improvements in the vicinity, and will not be detrimental to the public health, safety, general welfare, or convenience, in that the multifamily use is consistent with the multifamily residential uses in the neighborhood; that the proposed use will be located and conducted in a manner in accord with the Burlingame General Plan and the purposes of this title, in that it provides a residential use on a property determined to be suitable for such use in the Zoning Code and Burlingame General Plan (with approval of the request General Plan Amendment and Rezoning); and that the project with a proposed building height of 74'-0" to top of parapet would act as a buffer between Highway 101 and the neighborhood and is generally compatible with the surrounding structures in mass and scale with Northpark Apartments at 4-stories tall located immediate adjacent to the west and the Summerhill multifamily project currently under construction to the south, at 5-stories. For the reasons above the project may be found to be compatible with the requirements of the City's three Conditional Use Permit criteria. Findings for a Mitigated Negative Declaration: For CEQA requirements the Planning Commission must review and approve the Mitigated Negative Declaration, finding that on the basis of the Initial Study and any comments received in writing or at the public hearing that there is no substantial evidence that the project will have a significant (negative) effect on the environment. Suggested Findings for Mitigated Negative Declaration: In accordance with CEQA Guidelines Section 15183, the environmental analysis in the Initial Study was conducted to determine if there were any project -specific effects that are peculiar to the project or its site. Based on the environmental 11 New 150-Unit Residential Apartment Development 1095 Rollins Road analysis, it was determined that the proposed project would have no adverse environmental impacts on the environmental in the areas of agriculture and forestry services, energy, greenhouse gas emissions, land use/planning, mineral resources, population/housing, public services, recreation, transportation/traffic and utilities and service systems. Although the environmental analysis did find that the project could have a significant effect in the areas of aesthetics, air quality, biological resources, cultural resources, geology/soils, hazards and hazardous materials, noise, and tribal cultural resources, mitigations measures were identified to reduce adverse impacts to acceptable levels. Therefore, based on the Initial Study there will be no significant environmental effects as a result of this project. Findings for a General Plan Amendment: In acting on the request for a general plan amendment for the change in land use designation from of a portion of the site from Commercial to High Density Residential, the Planning Commissioners should state the reasons why they feel such action is appropriate. The commissioners must state why the changes are consistent with the policies of the General Plan and in particular the Land Use Element of the General Plan. Suggested Findings for a General Plan Amendment: That the project includes a change in land use designation from Commercial to a High Density Residential land use designation; that the change in land use designation is consistent with the adjacent high density land use designation for the abutting property to the west and to the south and will not alter the land use patterns in the area; that the City of Burlingame General Plan indicates that areas designated as High Density Residential typically contain 51-plus units per acre which supports the proposed project at 140 dwelling units per acre. Therefore, the General Plan Amendment may be found to be consistent with the policies of the Land Use Element of the General Plan. Findings for a Rezoning: In acting on the request to rezone a portion of the lot from C-1 (commercial) to R-4 (multi -family residential), the Planning Commission should state the reasons why they feel such action is appropriate and consistent with the intent of the General Plan and Zoning Ordinance. Code Section 25.04.010 states that the zoning plan is established for the following purposes: to promote public health, safety and welfare; preserve a wholesome serviceable and attractive community which increases the safety and security of home life; promote harmonious character and economy among property, building construction and civic services; establish regulations to limit the location, uses, height, bulk, lot coverage, street setback, yard sizes and occupancy of building structures and land; encourage remodeling of existing residential structures; preserve residential neighborhood character of single family structures and accessory structures and provide for the best general civic use to protect the common rights and interests of all. Suggested Findings for a Rezoning: That the project includes rezoning the two parcels that make up the project site, Assessor's Parcel 026-231-250 and 026-231-260 from the C-1 (commercial) zone to the R-4 (multi -family residential) zone, which would be consistent with the adjacent R-4 zoning immediately to the west; that the City of Burlingame Zoning code indicates that multi -family residential uses are a permitted use within the multi -family residential (R-4) zone; and that the proposed project conforms to all development regulations for the multi -family residential (R-4) zone except as otherwise noted herein with concessions and waivers to development standards that are requested as part of the density bonus with the inclusion of 10% of the units offered as moderate BMR units. Therefore, the rezoning may be found to be consistent with the intent of the General Plan and Zoning Ordinance. Planning Commission Action: The Planning Commission should hold a public hearing. Affirmative action to recommend the following items should be taken separately by resolution including the conditions representing mitigation for the Mitigated Negative Declaration (in italics below) and any conditions from the staff report and/or that the commissioners may add. The reasons for any action should be clearly stated. 12 New 150-Unit Residential Apartment Development 1. Mitigated Negative Declaration 2. General Plan Amendment 3. Rezone 4. Design Review 5. Conditional Use Permit 6. Tentative Parcel Map 7. Design Bonus a. By Right Parking Incentive (allows for reduced parking requirement) b. Development Concession — use of parking stackers and tandem parking c. C.S. 25.63.050 —Waiver/Modification of Development Standard —lot coverage 1095 Rollins Road Since the City Council is the final decision -making body regarding the request for General Plan Amendment and Rezoning, the Planning Commission's action should be in the form of a recommendation to the City Council, since the entire application will be forwarded to the City Council for consideration. Please note that the conditions below include mitigation measures taken from the IS/MND (shown in italics). The mitigation measures are included below in italics as part of the conditions of approval. If the Commission determines that these mitigations do not adequately address any potential significant impacts on the environment, then an Environmental Impact Report would need to be prepared for this project. The mitigations will be placed on the building permit as well as recorded with the property and constitute the mitigation monitoring plan for this project. At the public hearing the following mitigation measures and conditions should be considered: 1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped December 4, 2019, sheets AP0.0 through AP0.70, sheets C1.01 through C8.04, sheets AP1.0 through AP8.0 and sheets L1.0 through L2.5; 2. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the City Council; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 3. that any changes to the size or envelope of the building, which would include expanding the footprint or floor area of the structure, replacing or relocating windows or changing the roof height or pitch, shall be subject to Planning Commission review (FYI or amendment to be determined by Planning staff); 4. that prior scheduling the final inspection, the applicant shall pay the public facilities impact fee in the amount of $784,110.20, made payable to the City of Burlingame and submitted to the Planning Division; 5. that the project shall include fifteen (15) affordable units for a 55-year term; the applicant shall enter into an agreement for the administration of the renting or leasing of the affordable units at least 120 days before the final inspection; 13 New 150-Unit Residential Apartment Development 1095 Rollins Road 6. that the required affordable dwelling units shall be constructed concurrently with market -rate units; 7. that the fifteen (15) moderate income restricted affordable units shall remain restricted and affordable to the designated income group for a minimum period of fifty-five (55) years (or a longer period of time if required by the construction or mortgage financing assistance program, mortgage insurance program, or rental subsidy program); 8. that the fifteen (15) restricted affordable units shall be built on -site and be dispersed within the development. The number of bedrooms of the restricted affordable units shall be equivalent to the bedroom mix and average sizes of the non -restricted units in the development; except that the applicant may include a higher proportion of restricted affordable units with more bedrooms. The design and construction of the affordable dwelling units shall be consistent with the design, unit layout, and construction of the total project development in terms of appearance, exterior construction materials, and unit layout; 9. that the applicant shall enter into a regulatory agreement with the City; the terms of this agreement shall be approved as to form by the City Attorney's Office, and reviewed and revised as appropriate by the reviewing City official; this agreement will be a form provided by the City, and will include the following terms: (a) The affordability of very low, lower, and moderate income housing shall be assured in a manner consistent with Government Code Section 65915(c)(1); (b) An equity sharing agreement pursuant to Government Code Section 65915(c)(2); (c) The location, dwelling unit sizes, rental cost, and number of bedrooms of the affordable units; (d) A description of any bonuses and incentives, if any, provided by the City; and (e) Any other terms as required to ensure implementation and compliance with this section, and the applicable sections of the density bonus law; 10. that the above noted regulatory agreement regarding the fifteen (15) restricted affordable units shall be binding on all future owners and successors in interest; the agreement required by this Zoning Code Section 25.63.080 is hereby a condition of all development approvals and shall be fully executed and recorded prior to the issuance of any building or construction permit for the proposed project; 11. that the project shall be constructed in accordance with the December 24, 2018 "Request for Alternate Materials or Methods of Construction" agreement between The Hanover Company and Central County Fire Department; 12. that the conditions of the Building Division's December 4, 2019 memo, the Stormwater Division's November 27, 20198 memo, the Park's Division's November 30, 2018 memo, and the Public -Works Engineering Division's December 5, 2018 memo related to the building permit submittal shall be met; 13. prior to issuance of a building permit, the project sponsor shall file Form 7460-1 with the FAA, and provide to the City of Burlingame an FAA determination of no hazard to air navigation; 14. that all new development shall be required to comply with the real estate disclosure requirements of State law and General Plan as outlined in Policy IP-1 of the SFO ALUCP. The following statement must be included in the notice of intention to offer the property for sale or lease: 14 New 150-Unit Residential Apartment Development 1095 Rollins Road "Notice of Airport in Vicinity This property is presently located in the vicinity of an airport, within what is known as an airport influence area. For that reason, the property may be subject to some of the annoyances or inconveniences associated with proximity to airport operations (for example: noise, vibration, or odors). Individual sensitivities to those annoyances can vary from person to person. You may wish to consider what airport annoyances, if any, are associated with the property before you complete your purchase or lease and determine whether they are acceptable to you."; 15. that if the City determines that the structure interferes with City communications in the City, the property owner shall permit public safety communications equipment and a wireless access point for City communications to be located on the structure in a location to be agreed upon by the City and the property owner. The applicant shall provide an electrical supply source for use by the equipment. The applicant shall permit authorized representatives of the City to gain access to the equipment location for purposes of installation, maintenance, adjustment, and repair upon reasonable notice to the property owner or owner's successor in interest. This access and location agreement shall be recorded in terms that convey the intent and meaning of this condition; 16. that during construction, the applicant shall provide fencing (with a fabric screen or mesh) around the project site to ensure that all construction equipment, materials and debris is kept on site; 17. that storage of construction materials and equipment on the street or in the public right-of-way shall be prohibited; 18. that the applicant shall prepare a construction staging and traffic control plan for the duration of construction for review and acceptance by the City Engineer prior to the issuance of a building permit; the construction staging plan shall include construction equipment parking, construction employee parking, timing and duration of various phases of construction and construction operations hours; the staging plan shall address public safety and shall ensure that worker's vehicles and construction equipment shall not be parked in public parking areas with exceptions for construction parking along the street frontages of the project site; 19, that the project applicant and its construction contractor(s) shall develop a construction management plan for review and approval by the City of Burlingame. The plan must include at least the following items and requirements to reduce, to the maximum extent feasible, traffic and parking congestion during construction: a. A set of comprehensive traffic control measures, including scheduling of major truck trips and deliveries to avoid peak traffic hours, detour signs if required, lane closure procedures, signs, cones for drivers, and designated construction access routes; b. Identification of haul routes for movement of construction vehicles that would minimize impacts on motor vehicular, bicycle and pedestrian traffic, circulation and safety, and specifically to minimize impacts to the greatest extent possible on streets in the project area; c. Notification procedures for adjacent property owners and public safety personnel regarding when major deliveries, detours, and lane closures would occur; d. Provisions for monitoring surface streets used for haul routes so that any damage and debris attributable to the haul trucks can be identified and corrected by the project applicant; and e. Designation of a readily available contact person for construction activities who would be responsible for responding to any local complaints regarding traffic or parking. This coordinator would determine the cause of the complaint and, where necessary, would implement reasonable measures to correct the problem. 15 New 150-Unit Residential Apartment Development 1095 Rollins Road 20. that if construction is done during the wet season (October 1 through April 30), that prior to October 1 the developer shall implement a winterization program to minimize the potential for erosion and polluted runoff by inspecting, maintaining and cleaning all soil erosion and sediment control prior to, during, and immediately after each storm even; stabilizing disturbed soils throughout temporary or permanent seeding, mulching matting, or tarping; rocking unpaved vehicle access to limit dispersion of mud onto public right-of-way; covering/carping stored construction materials, fuels and other chemicals; 21. that trash enclosures and dumpster areas shall be covered and protected from roof and surface drainage• and that if water cannot be diverted from these areas, a self-contained drainage system shall be provided that discharges to an interceptor; 21 that this project shall comply with the state -mandated water conservation program, and a complete Irrigation Water Management and Conservation Plan together with complete landscape and irrigation plans shall be provided at the time of building permit application; 23. that all site catch basins and drainage inlets flowing to the bay shall be stenciled. All catch basins shall be protected during construction to prevent debris from entering; 24. that this proposal shall comply with all the requirements of the Tree Protection and Reforestation Ordinance adopted by the City of Burlingame in 1993 and enforced by the Parks Department; complete landscape and irrigation plans shall be submitted at the time of building permit application and the street trees will be protected during construction as required by the City Arborist; 25. that project approvals shall be conditioned upon installation of an emergency generator to power the sump pump system; and the sump pump shall be redundant in all mechanical and -electrical aspects (i.e., dual pumps, controls, level sensors, etc.). Emergency generators shall be housed so that they meet the City's noise requirement; 26. that prior to issuance of a building permit, the applicant shall prepare and submit to the Department of Public Works — Engineering Division a sanitary sewer analysis that assesses the impact of this project to determine if the additional sewage flows can be accommodated by the existing sewer line. If the analysis results in a determination that the existing sewer line requires upgrading, the applicant shall perform the necessary upgrades as determined by the Engineering Division; 27. that a Protected Tree Removal Permit shall be required from the City of Burlingame Parks Division to remove any existing protected size trees on the subject property and that the project shall comply with the Tree Protection and Reforestation Ordinance adopted by the City of Burlingame and enforced by the Parks Department; complete landscape and irrigation plans shall be submitted at the time of building permit application and the street trees will be protected during construction as required by the City Arborist; 28. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 29. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; New 150-Unit Residential Apartment Development 1095 Rollins Road 30. that the applicant shall comply with Ordinance 1503, the City of Burlingame Storm Water Management and Discharge Control Ordinance; 31. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, as amended by the City of Burlingame; 32. that this project shall comply with Ordinance No. 1477, Exterior Illumination Ordinance; 33. that construction access routes shall be limited in order to prevent the tracking of dirt onto the public right-of-way, clean off -site paved areas and sidewalks using dry sweeping methods; The following five (5) conditions shall be met during the Building Inspection process prior to the inspections noted in each condition: 34. that prior to scheduling the foundation inspection a licensed surveyor shall locate the property corners, set the building envelope; 35. that prior to underfloor frame inspection the surveyor shall certify the first floor elevation (0'-5") of the new structure(s) and the various surveys shall be accepted by the Building Division; 36. that prior to scheduling the framing inspection, the project architect, engineer or other licensed professional shall provide architectural certification that the architectural details such as window locations and bays are built as shown on the approved plans; if there is no licensed professional involved in the project, the property owner or contractor shall provide the certification under penalty of perjury. Certifications shall be submitted to the Building Division; 37. that prior to final inspection, Planning Division staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans; 38. that the maximum elevation to the top roof shall not exceed elevation 82.6', as measured from the average elevation at the top of the curb along Rollins Road (8.36') for a maximum height not to exceed 74' to the top of the parapet; the top of each floor and final roof ridge shall be surveyed by a licensed surveyor who shall provide certification of that height to the Building Division; Should any framing exceed the stated elevation at any point it shall be removed or adjusted so that the final height of the structure with roof shall not exceed the maximum height shown on the approved plans; Mitigation Measures from Initial Study Aesthetics 39. The project developer shall install low -profile, low -intensity lighting directed downward to minimize light and glare. Exterior lighting shall be low mounted, downward casting, and shielded. In general, the light footprint shall not extend beyond the periphery the property. Implementation of exterior lighting fixtures on all buildings shall also comply with the standard California Building Code (Title 24, Building Energy Efficiency Standards) to reduce the lateral spreading of light to surrounding uses, consistent with City Municipal Code 18.16.030 that requires that all new exterior lighting for residential developments be designed and located so that the cone of light and/or glare from the light element is kept entirely on the property or below the top of any fence, edge or wall. In addition, lighting fixtures would not be located more than nine feet above adjacent grade or required landing; walls or portions of walls would not be floodlit; and only shielded light fixtures which focus light downward would be used, except for illuminated street numbers required by the fire department; 17 New 150-Unit Residential Apartment Development Air Quality 1095 Rollins Road 40. The project applicant shall require that all construction equipment, diesel trucks, and generators be equipped with Best Available Control Technology for emission reductions of diesel particulate matter. Project construction equipment shall be equipped with at least one of the following requirements: 1. Mobile diesel -powered off -road equipment larger than 25 horsepower and operating on the site for more than two days continuously (or 20 hours in total) shall meet, at a minimum, one of the following: • Engines meeting US Environmental Protection Agency particulate matter emissions standards for Tier 4 engines or equivalent; • Use of alternatively -fueled equipment (i.e., non -diesel) would meet this requirement; or • Other measures may include the use of added exhaust devices; or a combination of measures, provided that these measures are demonstrated to reduce community risk impacts to a less - than -significant level. 2. All diesel -powered off -road equipment larger than 25 horsepower must apply diesel particulate filters that reduce diesel particulate matter emissions by at least 95 percent, 41 a. Option A A location specific health risk assessment (HRA) shall be prepared by a qualified air quality specialist in accordance with the most recent Bay Area Air Quality Management District guidelines for modeling local risks and hazards. If the HRA indicates that the project would expose sensitive receptors to an unacceptable health risk from the project's proximity to U.S. 101 and Caltrain or if the cumulative health risk exceeds applicable thresholds, then mitigation (such as incorporating HVAC systems with high efficiency DPFs or MERV-13 filters into the ventilation design, weatherproofing windows and doors, installation of passive electrostatic filtering systems, and adoption of a maintenance plan for the HVAC and air filtration systems) that reduces health risk below standards recommended by the Bay Area Air Quality Management District shall be incorporated into the development prior to permit issuance; OR 41b. Option B The applicant shall submit to the City a ventilation proposal prepared by a licensed design professional for the residences that describes the ventilation design and how that design will (a) filter outside air entering the building through its HVAC system with an efficiency of at least 90 percent, and (b) ensure all dwelling units would be below the excess cancer risk level of 10 in 1 million established by the BAAQMD. The specific means by which these performance standards are achieved will be determined by the applicant; however, it is assumed that installation of Minimum Efficiency Reporting Value 13 filters with a Dust Spot Efficiency rating of 89 to 90 percent and an arrestance rate of over 98 percent will be required. Additional measures used to meet the aforementioned performance standards could include, but would not be limited to the following: For units that would use operable windows or other sources of infiltration of ambient air, the development should install a heating ventilation and cooling (HVAC) system that includes high efficiency particulate filters. 2. For units that would limit infiltration through non -operable windows, a suitable ventilation system should include filtration specifications equivalent to or better than the following: (1) American Society of Heating, Refrigerating and Air- Conditioning Engineers Minimum Efficiency Reporting Value 13 supply air filters, (2) greater than or equal to one air exchanges per hour of fresh outside filtered air, (3) greater than or equal to four air exchanges per hour recirculation, and (4) less than 18 New 150-Unit Residential Apartment Development 1095 Rollins Road or equal to 0.25 air exchanges per hour in unfiltered infiltration. These types of filtration methods are capable of removing approximately 90 percent of the DPM emissions from air introduced into the HVAC system. 3. Windows and doors should be fully weatherproofed with caulking and weather-stripping that is rated to last at least 20 years. Weatherproof should be maintained and replaced by the property owner, as necessary, to ensure functionality for the lifetime of the project. 4. Where appropriate, install passive (drop -in) electrostatic filtering systems, especially those with low air velocities (i.e., 1 mile per hour) 5. Ensure an ongoing maintenance plan for the HVAC and filtration systems. Manufacturers of these types of filters recommend that they be replaced after two to three months of use. The applicant should inform occupants regarding the proper use of any installed air filtration system, Biological Resources 42. If construction activities commence during the nesting/breeding season of native bird species potentially nesting near the site (typically February 1 through August 31 in the project region), a pre - construction survey for nesting birds shall be conducted by a qualified biologist within two weeks prior to the commencement of construction activities. If active nests are found in areas that could be directly affected by construction and would be subject to prolonged construction -related noise, a no -disturbance buffer zone shall be created around active nests during the breeding season or until a qualified biologist determines that all young have fledged. The avoidance buffer size shall be 300 feet for raptor species and 150 feet for all other bird species. The size of the buffer zones and types of construction activities restricted within buffers will be determined by a qualified biologist by taking into account factors such as the following: a. Noise and human disturbance levels at the construction site at the time of the survey and the noise and disturbance expected during the construction activity; b. Distance and amount of vegetation or other screening between the construction site and the nest; and C. Sensitivity of individual nesting species and behaviors of the nesting birds; Cultural Resources 43. Prior to demolition or other ground disturbance, a qualified archaeologist will conduct further archival and field study to identify archaeological resources that may show no indication on the surface, including a good faith effort to identify whether the shellmound indicated by the California Historical Resources Information System search is present on the project site. Field study may include, but is not limited to, hand auger sampling, shovel test units, or geoarchaeological analyses as well as other common methods used to identify the presence of buried archaeological resources. If an archaeological resource is identified, the archaeologist will provide site -specific recommendations. In the event archaeological resources are encountered during construction, work will be halted within 100 feet of the discovered materials and workers will avoid altering the materials and their context until a qualified professional archaeologist has evaluated the situation and provided appropriate recommendations; 19 New 150-Unit Residential Apartment Development 1095 Rollins Road 44. In the event that human remains are discovered during project construction, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent human remains. The county coroner shall be informed to evaluate the nature of the remains. If the remains are determined to be of Native American origin, the Lead Agency shall work with the Native American Heritage Commission and the applicant to develop an agreement for treating or disposing of the human remains; Geoglogy and Soils 45. Project design and construction shall adhere to Title 18, Chapter 18.28 of the City Municipal Code, and demonstrate compliance with all design standards applicable to the California Building Code Zone 4 would ensure maximum practicable protection available to users of the buildings and associated infrastructure; 46. A discovery of a paleontological specimen during any phase of the project shall result in a work stoppage in the vicinity of the find until it can be evaluated by a professional paleontologist. Should loss or damage be detected, additional protective measures or further action (e.g., resource removal), as determined by a professional paleontologist, shall be implemented to mitigate the impact, Hazards and Hazardous Materials 47. The contractor shall comply with Title 8, California Code of Regulations/Occupational Safety and Health Administration requirements that cover construction work where an employee may be exposed to lead. This includes the proper removal and disposal of peeling paint, and appropriate sampling of painted building surfaces for lead prior to disturbance of the paint and disposal of the paint or painted materials; 48. The applicant shall contract a Certified Asbestos Consultant to conduct an asbestos survey prior to disturbing potential asbestos containing building materials and shall follow the Consultant's recommendations for proper handling and disposal of asbestos containing materials; 49. The contractor shall ensure the appropriate handling, storing, and sampling of any soil to be removed from the subject property to eliminate potential health and safety risks to the public, including construction workers, 50. Workers handling demolition and renovation activities at the project site will be trained in the safe handling and disposal of any containments with which they are handling or disposing of on the project site; Noise 51. The following mufflers and sound enclosures shall be utilized during project construction to reduce noise levels from individual pieces of construction equipment; 20 New 150-Unit Residential Apartment Development 1095 Rollins Road Generators and air compressors shall be surrounded by acoustic shielding and/or sound enclosures capable of reducing noise by at least 6 decibels (dB) using the A -weighted sound pressure level (dBA); • An industrial grade muffler or muffler of similar capacity capable of reducing engine noise by at least 10 dBA shall be installed on excavators, dozers, tractors, loaders, backhoes, graders, and bore/drill rigs; and • An industrial grade muffler or muffler of similar capacity capable of reducing engine noise by at least 15 dBA shall be installed on concrete/industrial saws. Catherine Keylon Senior Planner c. The Hanover Company, applicant SA Properties Company, LP, property owner Attachments: Applicant's Updated Project Narrative and Plan Revisions Summary (responses to 1/28/19 PC mtg), dated January 7, 2020 January 28, 2019 Planning Commission Minutes Application to the Planning Commission Letter of Authorization from Property Owner Applicant's Project Description- Request for General Plan Amendment, Rezoning and Density Bonus with following requests, dated November 14, 2018 ■ By Right Parking Reduction ■ Concession for use of parking stackers • Waiver for lot coverage Conditional Use Permit Application -Height Environmental Information Form Tree Inventory Report, Hort Science -Barlett Consulting, November 21, 2018 Equity Residential, letter of supported, dated January 6, 2020 Staff Comments Proposed Rezoning - Parcel Map of Subject Properties Proposed Resolutions Notice of Public Hearing - Mailed January 3, 2020 Area Map Separate Attachments: Initial Study/Mitigated Negative Declaration, dated October 25, 2019 Exhibit B - Mitigation, Monitoring and Reporting Program (MMRP), dated January 2020 Exhibit C -1095 Rollins Road Apartments Errata Memorandum, dated January 3, 2020 ExhibitD---BesporiseAo-Comments_Memorandum,_dated _January-3,2020 21 COMMUNITY DEVELOPMENT DEPARTMENT • 501 PRIMROSE ROAD • BURLINGAM I:, CA 94010 p: 650.558.7250 • f: 650.696.3790 • www.burlingame.org APPLICATION TO THE PLANNING COMMISSION Type of application: 9 Design Review ❑ Variance Parcel #: J Conditional Use Permit 0 Special Permit Zoning/Other: General Plan Amend rnent 1 Rezone PROJECT ADCRESS: 1095 Rollins Road, Burlingame, CA 94010 APPLICANT ARCHITECT/DESIGNER Name: BDE Architects - Jonathan Ennis Address: 950 Howard Street City/State/Zip: San Francisco CA 94103 Phone: (415) 677-0966 E-mail: iennis a bdearch.com PROPERTY OWNER Name: SA Properties Company L.P. Address City/Sta Phone: E-mail: SEP 14 F,0i8 CITY OF BURLINGAME CDD-PL,,',INING DIV. Burlingame Business License #: Authorization to Reproduce Prolect 1 hereby grant the City of Burlingam uce upon request and/or post plans submitted with this application on the City's website as roval process and waive any claims against the City arising out of or related to such acti f Architect/Designer) PROJECT DESCRIPTION: The pro] of all existing onsite structures for the construction of a new 6- story multifamily residential building. a pr arA cons con over 1 levelor type I cons u ion, a over level subterranean qarage containing both s The project consists of 150 apartment units and a total of 192 street parking spaces. 10% of the apartments (15 total) will be designated for moderate income households. AFFIDAVIT/SIGNATURE: I best of my knowledge and bel Applicant's signature: I am aware of the proposed application and hereby Commission. :he Property owner's signature: h� I Date: 9/13/2018 Date submitted: /!f r�/ / 5:IHANDOUTS I PC Application. doc September 13, 2018 The City of Burlingame Community Development Department Planning Division Attn: Kevin Gardiner, Planning Manager 501 Primrose Road Burlingame, CA 94010 Re: 1095 Rollins Road — Property Owner Authorization for Entitlement Processing Dear Mr. Gardiner, The proposed apartment development by The Hanover Company at 1095 Rollins Road in Burlingame consists of two (2) parcels owned by SA Properties Company, L.P, a Limited Partnership, of which I am the managing partner. Please consider this letter as formal notification and authorization for Scott Youdall and his team, on behalf of The Hanover Company, to work with all City Staff departments (Planning, Building, Fire, etc.) to process entitlements for a proposed multifamily development on my property. We also ask for your confidentiality through this process. William Russell President, William Sherman Corp. General Partner for SA Properties Company, L.P. Adh Ow THE HANOVER COMPANY November 14th, 2018 The City of Burlingame Community Development Dept. Planning Division Attn: Kevin Gardiner 501 Primrose Road Burlingame, CA 94010 Re: 1095 Rollins Road — Summary Project Narrative Dear Mr. Gardiner, Please see below project summary for the proposed multifamily development project at 1095 Rollins Road in Burlingame: Project Applicant: Scott Youdall The Hanover Company Property Owner: William Sherman Russell SA Properties Company L.P. Property Information: 1095 Rollins Road Burlingame, CA 94010 1.075 Acres APNs: 026-231-250; 026-231-260 General Plan Designation: Commercial (Shopping & Service) Zoning: C-1 District -1- r; r NOV 2 0 2018 CITY OF BUBLINGAME CDD-PLANNING DIV. Project Description: 1095 Rollins Road (the "Property") is located between Cadillac Way to the west and Toyon Drive to the east. The Property fronts onto Rollins Road to the north, is surrounded by the Northpark Apartments to the south, a City utility station to the east, and is adjacent to a gas station to the west. The Property is currently improved with a single -story restaurant (Fattoria E Mare), a raised tennis court maintained by the neighboring Northpark Apartments via an easement over a portion of the Property, and a combination of surface and covered parking to service the restaurant. Applicant is proposing to demolish all existing onsite structures for the construction of a new 6-story, podium multifamily residential building (the "Project"). The Project will consist of 5 levels of type IIIA construction over 1 level of type I construction, all over a 1-level subterranean garage containing both surface and "stacked" parking. The Project consists of 150 apartment units, including stoop units that will help activate the streetscape along Rollins Road. A total of 192 off-street parking spaces will be included on -site, just over one space per bedroom. The unit mix will include 35 studios , 74 one -bedroom units , and 41 two -bedroom units. Resident amenities will include multiple roof decks with BBQs and fire pits; a programmed courtyard with a bocce ball court; a fitness center and clubhouse, which look out on the courtyard; bike parking; and on -site storage. The Project's proximity to the Broadway Caltrain Station — only a five-minute walk - and the nearby Broadway commercial corridor will be an amenity to residents, as well as a boon for local businesses in the area. Ten percent (10%) of the apartment units (15 total) will be designated affordable for moderate income households, providing much -needed workforce housing in Burlingame. Proposed Action: The current General Plan land use designation for the Property is Commercial (Shopping & Service) and the zoning is C-1 (Commercial). Applicant is seeking a General Plan Amendment and Rezone to change the land use to High Density Residential and the zoning to R-4 Multifamily Residential. Applicant is also seeking a Conditional Use Permit to allow the Project height to exceed 35 feet and comply with the 75- foot maximum height limit prescribed by Burlingame's Municipal Code. Applicant is proposing to merge the Property's two parcels via a Vesting Tentative Map (the "VTM"), which will include a public easement along the Property's Rollins Road frontage for the construction of a new public sidewalk right-of-way. The VTM will also set the front (9'), rear (5'), and side (20') setbacks for the project, as allowed by Chapter 25,29.075 of the Burlingame Municipal Code. The Project is NOT seeking any variances (contrary to what was identified — and paid - in the Applicant's Planning Submittal fee breakdown). Density Bonus' Per Section 25.63.020 of the Burlingame Municipal Code, the Project seeks to invoke the Burlingame Density Bonus Program by allocating ten percent (10%) of units (15 total) as moderate -income affordable units. In exchange for providing these Below Market Rate (BMR) units, Applicant seeks the following concessions for the Project, as allowed by Chapter 25.63 of the Burlingame Municipal Code, and CA Government Code 65915, Section 1: • By Right Parking Incentive: Allows the minimum required parking to be set at 1 space for studios and one -bedroom units, and 2 spaces for two -bedroom units. The Project's proposed parking exceeds this standard. -2- Development Concession: The Project will use its one (1) allowed development Concession for the Project's parking stacker system in the garage, which will allow residents to retrieve their automobiles on an individually -accessible basis via an application on their phone. The individual parking space dimensions of the parking stackers is 8'6" x 18' per car, which is smaller than prescribed by code, but included as part of Applicant's parking concession request. Waiver of Development Standards. The Project seeks the waiver of one (1) development standard that physically preclude the Project's ability to deliver the 15 affordable units on site: o A waiver to allow programmed roof deck areas that serve as open space to not count against the City's lot coverage requirement. Based on guidance from Planning staff, the Project originally proposed a courtyard on the second floor and roof decks over the 51h floor as areas that would not count against the City's 50% lot coverage requirement of 50%. Burlingame has explained that while courtyards over parking are allowed to be exempt from the lot coverage requirement, roof deck areas above units are not. If the roof deck areas had to be dropped down to the courtyard level, the Project would lose 28 units, which would prevent the Project from delivering the 15 BMR units and also render the Project infeasible -3- City of Burlingame Planning Department 501 Primrose Road P(650) 558-7250 F(650) 696-3790 www.burlin aQ me.orR CITY OF BURLINGAME CONDITIONAL USE PERMIT APPLICATION c 1VEid EP 14 7018 CITY OF BURLINGAME CDD-PLANNING DIV. The Planning Commission is required by law to make findings as defined by the City's Ordinance (Code Section 25.52.020). Your answers to the following questions can assist the Planning Commission in making the decision as to whether the findings can be made for your request. Please type or write neatly in ink. Refer to the back of this form for assistance with these questions. 1. Explain why the proposed use at the proposed location will not be detrimental or injurious to property or improvements in the vicinity or to public health, safety, general welfare or convenience. The current General Plan land use designation and zoning for the subject property are Commercial, but Burlingame's draft General Plan Update includes a high density residential overlay on this site. The neighboring Northpark Apartments is evidence residential can not only survive in the Rollins Road area, but also thrive and become an integral part of the neighborhood. Summerhill Apartments' under -construction "Anson" project, also on Rollins Road, is further evidence this area is in the midst of a transformation that will bring much -needed housing to Burlingame within walking distance to the Broadway Caltrain Station and the Broadway commercial corridor. The project does not present a threat to public health or public safety. On the contrary, the project will help stimulate local businesses, activate the streetscape with pedestrians, and promote Caltrain ridership, which helps take cars off the road. In addition, 10% of the units in the project (15 units) will be designated affordable for moderate income households, bringing much -needed affordable housing to Burlingame. 2. How will the proposed use be located and conducted in accordance with the Burlingame General Plan and Zoning Ordinance? Applicant is seeking a General Plan Amendment and rezoning of the subject property to High Density Residential and R-4 Multifamily Residential, respectively. The proposed use adheres to the proposed land use and zoning designation, and the land use change will align this parcel with the high density residential uses on the rest of the block. 3.. How will the proposed project be compatible with the aesthetics, mass, bulk and character of the existing and potential uses on adjoining properties in the general vicinity? The project will be compatible with the adjacent Northpark Apartments to its south and east side. Northpark is a a 510 unit multifamily community consisting of ten 4 story buildings. The proposed project will be located 30 feet from the closest Northpark building (which is not oriented towards the project site) and 88 feet away from the nearest Northpark building oreinted towards the project site. The proposed project is further compatible with the new SummerHill Anson project (290 units in a five story building) located down the street. The closest single family homes on Rollins are located 820 feet away on Toyon Drive. The remaining neighbor to the west is a gas station, and Highway 101 is to the north. The Project's proximity to the Broadway Caltrain Station lends itself to higher density, transit -oriented development, and the Project's location minimizes any imapcts that the project could have on the nearest single family home neighborhoods. CUP.FRM City of Burlingame Planning Department 501 Primrose Road P(650) 558-7250 F(650) 696-3790 www.burlineame.ora al - ENVIRONMENTAL INFORMATION FORM to b(to be completed by applicant when Negative Declaration or Environmental Impact Report is required) GENERAL INFORMATION Project Address: 1095 Rollins Road Applicant Name: The Hanover Company Address: 156 Diablo Rd., Ste. 220 City/State/Zip: Danville CA 94526 Phone: (925) 490-2990 Assessor's Parcel Number: 026-231-250; 026-231-260 Property Owner Name: William Sherman Russell / SA Properties Co. L.P. Address: 116A Main Street City/State/Zip: Tiburon, CA 94920 Phone: (415) 435-6200 Permit applications required for this project (special permit, variance, subdivision map, parcel map, condominium permit, building permit, etc.): General Plan Amendment; Rezone; Vesting Tentative Map / Parcel Map; Demolition permit; Grading permit; Building permit Related permits, applications and approvals required for this project by City, Regional, State and Federal Agencies: Dewatering Permit; Construction General Permit SITE INFORMATION Site size: 1.075 Acres and 43.827 Square Feet Existing Zoning:C-2 commercial Existing use(s) of property: single -story commercial building (restaurant); elevated tennis court Total Number of Existing Parking Spaces: 52 Number of Compact Spaces l: 0 Number of Existing Structures and Total Square Footage of Each: 2 structures; 12,100 square feet and _ 13,000 square feet (see below) Will any structures be demolished for this project? x Yes No Size and use of structures to be demolished: Restaurant (12.100 sauare,feet)Tennis Court (13,000 sauare feet) Number and size of existing trees on site: 2 Will any of the existing tress be removed? _XlYes No If Yes, list number, size and type of trees to be removed: One (1) olive tree (5" trunk): one (1) Tobira shrub Are there any natural or man-made water channels which run through or adjacent to the site? Yes X No If Yes, where? City of Burlingame minimum standard parking space size is 9'x20'. The minimum size for compact parking spaces is 8'x 17'. Refer to City of Burlingame Zoning Ordinance C.S. 25.70 for parking requirements for particular uses. 2 Refer to the City of Burlingame's Urban Reforestation and Tree Protection Ordinance (C.S. 11.06) for tree removal permit and tree planting requirements. ENVREV.FRM City of Burlingame Planning Department 501 Primrose Road P(650) 558-7250 F(650) 696-3790 www.burlin ate ne.org Describe in general the existing surrounding land uses to the: North Rollins Road and Hwy 101 South Northpark Apartment complex East City -owned utillty station West Gas/service station PROPOSED PROJECT Project Description: Project will include demolition of all existing onsite structures for the construction of anew 6-story, 150-unit, privately funded multifamily residential building The project contains 5 levels of type IIIA construction over 1 level of type I construction, allover a 1-level subterranean garage containing both surface and stacked parking. The project will include 192 off-street parking spaces. Ten percent of the 150 units (15 total) will be designated as affordable or moderate income households. Residential Projects: Number of Dwelling Units: 150 Size of Unit(s): Units will range from 500 square feet to 1,376 square feet with an average unit size of 833 square feet Household size (number of persons per unit) expected: Project Will be a mix of studio, 1-bedroom, and 2-bedroom units Commercial/Industrial Projects: N /h Type and square footage of each use: Estimated number of employees per shift: Will the project involve the use, disposal or emission of potentially hazardous materials (including petroleum products)? Yes No If Yes, please describe: Institutional Projects (public facilities, hospitals, schools): �J A Major function of facility: Estimated number of employees per shift: Estimated Occupancy: For all Projects: Flood Hazard: Is this site within a special flood hazard area? Yes x No Land Use: If the project involves a conditional use permit, variance or rezoning application, please explain why the applications are required3: Project requires a CUP to allow proposed building height to exceed 35'. Applicant Is seeking a rezone from C-2 Commercial to R-4 Multifamily Residential to accommodate the proposed residential use. Burlingame's General Plan Update includes a high -density residential overlay for this site. ' Please fill out and submit the appropriate application form 9variance special permit, etc.) ENVRE TRht City of Burlingame Planning Department 501 Primrose Road P(650) 558-7250 F(650) 696-3790 www.burlingame.org Building gross square footage: Existing: 25,100 Proposed: 195,000 Number of floors of construction: Existing: 1 Proposed: 6 Traffic/Circulation: Standard and compact off-street parking spaces provided: Existing: Standard Compact Total 52 Proposed: Standard 14 Compact 178 Total 192 Grading: Amount of dirt/fill material being moved (check one): 0-500 cubic yards 5,000-20,000 cubic yards 500-5,000 cubic yards X Over 20,000 cubic yards(indicate amotint) 23,823 Note: If fill is being placed over existing bay fill, provide engineering reports which show the effect of the new fill on the underlying bay mud. Storm water runoff: Indicate area of site to be covered with impervious surfaces (parking lot paving, etc.): 64. 87 square feet Is the area with impervious surfaces less than 200 feet away from a wetland, stream, lagoon or bay? Yes X No Noise: Describe noise sources and timing of activity generated by your project during construction: _, Standard construction noise shall take place during the permitted days and time periods, as stipulated by the City of Burlingame. Construction anticipated from November 2020 through September 2022. Noise sources generated during operation of facility: Projected to be commensurate with noise generated by the nelghbod g Northpark Apartment project and other multifamily residential projects. No permanent generators will be installed. Vibration: Will the proposal cause vibration that may affect adjacent properties? Describe any potential sources of vibration: Proposed project will require excavation and foundation work that may cause minor vibration felt by neighboring properties. Exterior Lighting: Please describe any proposed exterior lighting of the facility 4: street lighting along Rollins Road and exterior building lighting for visibility and safety. Water: Expected amount of water usage: Domestic 20,289 gal/day Peak use 113 gal/min Commercial 0 gaUday Peak use 0 gal/min Expected fire flow demand 2,832 gal/min As per the C.3 regulations set forth by the California Regional Water Quality Control Board, please respond to the following questions: I. Would the proposed project result in an increase in pollutant discharges to receiving waters? No 4 Refer to City of Burlingame Exterior Illumination Ordinance (No. 1477) regarding requirements which limit exterior illumination in both residential and commercial zones. ENVREV.FRM City of Burlingame Planning Department 501 Primrose Road P(650) 558-7250 F(650) 696.3790 www.burl in ag me.org 2. Would the proposed project result in significant alteration of receiving water quality during or following construction? No 3. Would the proposed project result in increased impervious surfaces and associated increased runoff? No 4. Would the proposed project create a significant adverse environmental impact to drainage patterns due to changes in runoff flow rates volumes? No 5. Would the proposed project result in increased erosion in its watershed? No 6. 1s the project tributary to an already impaired water body, as listed on the Clean Water Action Section 303(d) list? If so will it result in an increase in any pollutant for which the water body is already impaired? Yes, the San Francisco Bay is an impaired water body, but there would not be an increase in pollutants as a result of this project. 7. Would the proposed project have a potential significant environmental impact on surface water quality, to marine, fresh, or wetland waters? No 8. Would the proposed project have a potentially significant adverse impact on ground water quality? No 9. Will the proposed project cause or contribute to an exceedance of applicable surface or groundwater receiving water quality objectives or degradation of beneficial uses? No 10. Will the project impact aquatic, wetland, or riparian habitat? No Sewer: Expected daily sewer discharge 30,600 gallons per day Source ol'wastewater discharge on site (i.e. restrooms, restaurants, laboratory, material processing, etc.) Residential unit bathrooms, showers, sinks, laundry. ENVREV.FRM City of Burlingame Planning Department 501 Primrose Road P(650) 558-7250 F(650) 696-3790 www.burlingame.org General: Are the following items applicable to the project or its effects? Provide attachment to explain nature of all items checked `yes'. Change in existing features of any bays, tidelands, beaches, or hills, or x substantial alteration of ground contours. Yes No Change in scenic views or vistas from existing residential areas or public lands or roads. X Change in pattern, scale or character of general area of project. x Significant amounts of solid waste or litter. x Change in dust, ash, smoke fumes or odors in vicinity. x Change in bay, lagoon, stream, channel or groundwater quality or quantity, or alteration of existing drainage patterns. X Substantial change in existing noise or vibration levels in the vicinity (during x construction and/or during operation). Site on filled land or on slope of 10 % or more. x Use or disposal of potentially hazardous materials, such as toxic substances, flammable materials or explosives. X Substantial change in demand for municipal services (police, fire water, sewage) x Substantial increase in fossil fuel consumption (oil, natural gas, etc.). x Relationship to a larger project or series of projects. CERTIFICATION I hereby certify that the statements furnished above and in the attached exhibits present the data and information required for tl my ability, and that the facts, statements, and i correct to the best of my knowledge and belief. Date 1/a Signat x rNVREVYRM Environmental Information Form Addendum —1095 Rollins Road, Burlingame • Substantial change in existing noise or vibration levels in the vicinity (during construction and/or operation) The proposed project will involve standard construction noise, which shall take place during the permitted days and time periods, as stipulated by the City of Burlingame. The proposed project will require excavation and foundation work that may cause minor, periodic vibrations felt in the vicinity. Construction is anticipated to take place from November 2020 through September 2022. • Site on filled land or on slope of 10% or more The project Geotech report states that the subject site, along with much of this section of the Peninsula, is located within a former tidal marsh that was subsequently filled during development of the area. Tree Inventory Report 1095 Rollins Road Burlingame, CA PREPARED FOR: Hanover 156 Diablo Road, Suite 220 Danville, CA 94526 PREPARED BY: HortScience I Bartlett Consulting 325 Ray St. Pleasanton, CA 94566 November 21, 2018 H 0 R T SCIENCE BARTLETT CONSULTING Ern. c.N;4 -, Far>fu: a %'I -q-, Tree Inventory Report 1095 Rollins Road Burlingame, CA Table of Contents Page Introduction and Overview 1 Tree Assessment Methods 1 Description of Trees 2 Suitability for Preservation 3 Tree Preservation Guidelines 5 List of Tables Table 1. Condition ratings and frequency of occurrence of trees 2 Table 2. Tree suitability for preservation 4 Exhibits Tree Assessment Map Tree Assessment Tree Inventory Report 1095 Rollins Road Burlingame, CA Introduction and Overview Hanover is planning to redevelop the property located at 1095 Rollins Road in Burlingame, CA. Currently the project area consists of a series of commercial building with associated landscapes, parking lots and a tennis court. HortScience ( Bartlett Consulting was asked to prepare a Tree Inventory Report for the site as part of the application to the City of Burlingame. This report provides the following information: 1. Assessment of the health and structural condition of the trees within the proposed project area based on a visual inspection from the ground. 2. Guidelines for tree preservation during the design, construction and maintenance phases of development. Tree Assessment Methods Trees were assessed on October 31, 2018. The assessment included all trees 6" and greater, located within and adjacent to the project area. Off -site trees with canopies extending over the property line were included in the assessment. The assessment procedure consisted of the following steps: 1. Identifying the tree as to species. 2. Tagging each tree with an identifying number and recording its location on a map; off - site trees were not tagged. 3. Measuring the trunk diameter at a point 54" above grade; for off -site trees diameters were estimated. 4. Evaluating the health and structural condition using a scale of 0 — 5 based on a visual inspection from the ground: 5 - A healthy, vigorous tree, reasonably free of signs and symptom of disease, with good structure and form typical of the species. 4 - Tree with slight decline in vigor, small amount of twig dieback, minor structural defects that could be corrected. 3 - Tree with moderate vigor, moderate twig and small branch dieback, thinning of crown, poor leaf color, moderate structural defects that might be mitigated with regular care. 2 - Tree in decline, epicormic growth, extensive dieback of medium to large branches, significant structural defects that cannot be abated. 1 - Tree in severe decline, dieback of scaffold branches and/or trunk; most of foliage from epicormics; extensive structural defects that cannot be abated. 0 - Tree is dead. 5. Rating the suitability for preservation as "high", "moderate" or "low". Suitability for preservation considers the health, age and structural condition of the tree, and its potential to remain an asset to the site for years to come: High: Trees with good health and structural stability that have the potential for longevity at the site. Moderate: Trees with somewhat declining health and/or structural defects that can be abated with treatment. The tree will require more intense management and monitoring, and may have a shorter life span than those in the "high" category. Tree Inventory Report, 1095 Rollins Road HortScience I Bartlett Consulting November 21, 2018 Page 2 Low: Tree in poor health or with significant structural defects that cannot be mitigated. Tree is expected to continue to decline, regardless of treatment. The species or individual may have characteristics that are undesirable for landscapes and generally are unsuited for use areas. Description of Trees Ten (10) trees representing five species were evaluated (Table 1). For all species combined, trees were in fair condition (9 trees) with one tree in poor condition. Eight off -site trees were included in the assessment (#135, 136, 138-142 and 144). Descriptions of each tree are found in the Tree Assessment, and approximate locations are plotted on the Tree Assessment Map (see Exhibits). Table 1. Condition ratings and frequency of occurrence of trees 1095 Rollins Road, Burlingame, CA Common Name Scientific Name Condition Total Poor Fair Good (1-2) (3) (4-5) Monterey cypress Hesperocyparis macrocarpa 1 3 - 4 Olive Olea europaea - 1 - 1 Monterey pine Pinus radiata - 3 - 3 Tobira Pittosporum tobira - 1 - 1 Chinese elm Ulmus parvifolia - 1 - 1 Total 1 9 - 10 Two trees were growing on -site. • A small Pittosporum shrub/tree (#137) was in fair condition growing in the south eastern corner of the property (Photo 1). • A small olive (#143) in fair condition was covered in ivy along Rollings Road. Eight trees were growing off -site with canopy over -hanging the property. • Three Monterey pines (#135, 136 and 138) were growing in the southwestern corner of the property. They had trunk diameters of 22, 22 and 26" respectively and were in fair condition. • Four Monterey cypresses (#139-142) were growing along the southern boundary. They were mature in development with at least one trunk 18" or greater in diameter. They were in fair condition except for #140 which had a thinner crown than the others (Photo 2). • Chinese elm #144 was semi -mature and growing near the eastern property boundary. Photo 1 — Tobira #137 was a short shrub - like tree. Tree Inventory Report, 1095 Rollins Road HortScience I Bartlett Consulting November 21, 2018 Page 3 Burlingame protects all trees 15" and greater in diameter (Municipal Code Section 11.06). Based on this definition, seven trees included in the report are considered Protected. These trees cannot be removed without a permit. Photo 2 — Monterey cypresses #142-140 (left to right) were growing along the southern property boundary. Suitability for Preservation Before evaluating the impacts that will occur during development, it is important to consider the quality of the tree resource itself, and the potential for individual trees to function well over an extended length of time. Trees that are preserved on development sites must be carefully selected to make sure that they may survive development impacts, adapt to a new environment and perform well in the landscape. Our goal is to identify trees that have the potential for long-term health, structural stability and longevity. For trees growing in open fields, away from areas where people and property are present, structural defects and/or poor health present a low risk of damage or injury if they fail. However, we must be concerned about safety in use areas. Therefore, where development encroaches into existing plantings, we must consider their structural stability as well as their potential to grow and thrive in a new environment. Where development will not occur, the normal life cycles of decline, structural failure and death should be allowed to continue. Evaluation of suitability for preservation considers several factors: • Tree health Healthy, vigorous trees are better able to tolerate impacts such as root injury, demolition of existing structures, changes in soil grade and moisture, and soil compaction than are non -vigorous trees. • Structural integrity Trees with significant amounts of wood decay and other structural defects that cannot be corrected are likely to fail. Such trees should not be preserved in areas where damage to people or property is likely. Tree Inventory Report, 1095 Rollins Road November 21, 2018 HortScience I Bartlett Consulting Page 4 • Species response There is a wide variation in the response of individual species to construction impacts and changes in the environment. For instance, olives are more tolerant of root pruning than Monterey pines. • Tree age and longevity Mature trees, while having significant emotional and aesthetic appeal, have limited physiological capacity to adjust to an altered environment. Young trees are better able to generate new tissue and respond to change. • Species invasiveness Species that spread across a site and displace desired vegetation are not always appropriate for retention. This is particularly true when indigenous species are displaced. The California Invasive Plant Inventory Database http://www.cal-ipc.org/plants/inventory/ lists species identified as being invasive. Burlingame is part of the Central West Floristic Province. Olive are listed as limited invasiveness. Each tree was rated for suitability for preservation based upon its age, health, structural condition and ability to safely coexist within a development environment (see Tree Assessment in Exhibits, and Table 2). We consider trees with "high" suitability for preservation to be the best candidates for preservation. We do not recommend retention of trees with "low" suitability for preservation in areas where people or property will be present. Retention of trees with "moderate" suitability for preservation depends upon the intensity of proposed site changes. Table 2. Tree suitability for preservation 1095 Rollins Road, Burlingame, CA High These are trees with good health and structural stability that have the potential for longevity at the site. No trees had "high" suitability for preservation. Moderate Trees in this category have fair health and/or structural defects that may be abated with treatment. These trees require more intense management and monitoring, and may have shorter life -spans than those in the "high" category. Seven trees had "moderate" suitability for preservation. Low Trees in this category are in poor health or have significant defects in structure that cannot be abated with treatment. These trees can be expected to decline regardless of management. The species or individual tree may possess either characteristics that are undesirable in landscape settings or be unsuited for use areas. Three trees had "low" suitability for preservation. Tree Inventory Report, 1095 Rollins Road HortScience I Bartlett Consulting November 21, 2018 Page 5 Tree Preservation Guidelines The goal of tree preservation is not merely tree survival during development but maintenance of tree health and beauty for many years. Trees retained on sites that are either subject to extensive injury during construction or are inadequately maintained become a liability rather than an asset. The response of individual trees will depend on the amount of excavation and grading, the care with which demolition is undertaken, and the construction methods. Coordinating any construction activity inside the TREE PROTECTION ZONE can minimize these impacts. The following recommendations will help reduce impacts to trees from development and maintain and improve their health and vitality through the clearing, grading and construction phases. Specific recommendations for tree protection will be prepared when project plans are available. Design recommendations 1. Note trees that would be beneficial to the future landscape and plan construction to avoid these trees. 2. The plans affecting the trees should be reviewed by the Consulting Arborist with regard to tree impacts. These include, but are not limited to, site plans, improvement plans, utility and drainage plans, grading plans, landscape and irrigation plans, and demolition plans. 3. Plot accurate locations of all trees to be preserved on all project plans. Identify the TREE PROTECTION ZONE for each tree. Focus on preserving trees that have high suitability for preservation, especially street trees. 4. Plan for tree preservation by designing adequate space around trees to be preserved. This is the TREE PROTECTION ZONE. No grading, excavation, construction or storage of materials should occur within that zone. Route underground services including utilities, sub -drains, water or sewer around the TREE PROTECTION ZONE. For design purposes, the TREE PROTECTION ZONE Is the trees dripllne. 5. Consider the vertical clearance requirements near trees during design. Avoid designs that would require pruning more than 20% of a tree's canopy. 6. Irrigation systems must be designed so that no trenching severs roots larger than V in diameter will occur within the TREE PROTECTION ZONE. 7. Tree Preservation Guidelines prepared by the Consulting Arborist, which include specifications for tree protection during demolition and construction, should be included on all plans. 8. Any herbicides placed under paving materials must be safe for use around trees and labeled for that use. 9. Do not lime the subsoil within 50' of any tree. Lime is toxic to tree roots. 10. As trees withdraw water from the soil, expansive soils may shrink within the root area. Therefore, foundations, footings and pavements on expansive soils near trees should be designed to withstand differential displacement. 11. Ensure adequate but not excessive water is supplied to trees; in most cases occasional irrigation will be required. Avoid directing runoff toward trees. Maintenance of impacted trees Our procedures included assessing trees for observable defects in structure. This is not to say that trees without significant defects will not fail. Failure of apparently defect -free trees does occur, especially during storm events. Wind forces, for example, can exceed the strength of defect -free wood causing branches and trunks to break. Wind forces coupled with rain can saturate soils, reducing their ability to hold roots, and blow over defect -free trees. Although we Tree Inventory Report, 1095 Rollins Road November 21, 2018 HortScience I Bartlett Consulting Paqe 6 cannot predict all failures, identifying those trees with observable defects is a critical component of enhancing public safety. Furthermore, trees change over time. Our inspections represent the condition of the tree at the time of inspection. As trees age, the likelihood of failure of branches or entire trees increases. Annual tree inspections are recommended to identify changes to tree health and structure. In addition, trees should be inspected after storms of unusual severity to evaluate damage and structural changes. Initiating these inspections is the responsibility of the client and/or tree owner. Preserved trees will experience a physical environment different from that pre -development. As a result, tree health and structural stability should be monitored. Occasional pruning, fertilization, mulch, pest management, replanting and irrigation may be required. In addition, provisions for monitoring both tree health and structural stability following construction must be made a priority. If you have any questions about my observations or recommendations, please contact me. HortScience ( Bartlett Consulting Ryan Gilpin, M.S. Certified Arborist #WE-10268A Exhibits Tree Assessment Map Tree Assessment ee Assessment Mar )95 Rollins Road urlingame, CA epared for: anover :)vember 2018 otes: Tree locations are approximate. Aerial image provided by ESRI. egend Trees 75 —----1 Feet u' l NOHT SCIENCE Bi R'IETT CONSULTING 5 Pay Street Phone (925) 484-021 easanton, CA94566 Fax (925) 484-0596 1095 Rollins Road �J Tree Assessment Burlingame, CA XORT SCIENCE November 2018 ananFrs coNsuln Ns Tree No. Species Trunk Protected Condition Suitability for Comments Diameter Tree? 1=poor Preservation (in.) 5=excellent 135 Monterey pine 22 Yes 3 Moderate Off -site; tagged on fence; codominant trunks arise from 3'; wide attachment; southern trunk turns vertical at 15 feet. 136 Monterey pine 22 Yes 3 Moderate Off -site; tagged on fence; heavily suppressed; thin. 137 Tobira 5,4,3 No 3 Moderate Multiple trunks arise from base; growing as a shrub. 138 Monterey pine 26 Yes 3 Low Off -site; tagged on fence; overhangs site by 20'; thin; straight upright trunk. 139 Monterey cypress 22,14 Yes 3 Moderate Off -site; codominant trunks arise from 1'; full crown. 140 Monterey cypress 21 Yes 2 Low Off -site; minimal overhang; topped at 20'; thin. 141 Monterey cypress 18,12 Yes 3 Low Off -site, minimal overhang; topped at 20% full crown 142 Monterey cypress 18.16 Yes 3 Moderate Off -site; minimal overhang; codominant trunks arise from 5'; topped at 20% full crown; roots lifting asphalt. 143 Olive 5,5 No 3 Moderate Codominant trunks arise from base; base, trunk and crown engulfed in ivy; healthy growth. 144 Chinese elm 14 No 3 Moderate Off -site; tagged on fence; minimal overhang; healthy crown; we Equity Residential January 6, 2020 VIA EMAIL (kgardiner@burlitngame.org) Kevin Gardiner, AICP Community Development Director City of Burlingame 501 Primrose Road Burlingame, CA 94010 RE: Letter of Support - 1095 Rollins Road, Burlingame, CA Dear Mr. Gardiner: Equity Residential 333 Third Street, Suite 210 San Francisco, CA 94107 415.767.7189 312,526.9342 FAX EquityResidential.com I represent EQR-Northpark Limited Partnership ("EQR"), the owner and operator of the Northpark Apartments ("Northpark"), located at 1080 Carolan Avenue in Burlingame. The Northpark community consists of 510 apartment residences and was originally built in 1972. On behalf of EQR, I would like to express our support for Hanover Company's ("Hanover") proposed project at 1095 Rollins Road (the "Project"). Hanover has been in frequent contact with EQR about the Project since its inception in order to coordinate easements and utility access, among other issues. EQR believes the Project will be a valuable addition to the neighborhood and its ongoing development. Future residents of the Project will undoubtedly bring increased vitality to the area, augment ridership at the Broadway Caltrain Station, and help the businesses along Broadway thrive. EQR understands that the Project will utilize the California State Density Bonus to waive the development standard that requires a 20 foot rear yard setback, and that the proposed project will sit 4 feet off of our shared property line. EQR finds this setback distance acceptable, since the Project will abut landscaping and one of Northpark's surface parking lots. Furthermore, Hanover has coordinated with EQR on its rear elevation, and we believe the southern facing side of the building has been designed tastefully. For these reasons, we encourage the Burlingame Planning Commission and City Council to approve the Project. Should you have any questions, please contact me at dsullins@egr.com. Thank you for your consideration. Sincerely, Drew Sullins cc: Catherine Keylon, Senior Planner Tiffmy Higgins, EQR CQNTIAL COUNTY PIRC DEPARTMC-NT Serving tine Cities of euriingame rand M %roe onJ tke Tows of 411skorougk Request for Alternate Materials or Methods of Construction Date Received: 11/15/18 Permit Number In accordance with section §2.02, Title 19 California Code of Regulations, the undersigned requests approval of alternate means of protection for: Project Name: 1095 Rollins Road Project Address: 1095 Rollins Road, Burlingame, CA Subject of alternative (separate forms must be completed for each different item. Fire apparatus access road proximity Code requirement (specify code edition and section): California Fire Code- Section 503.1.1 - "The fire apparatus access roads... shall extend to within 150 feet of all portions of the facility and all portions of the exterior walls of the first story of the building as measured by an approved route around the exterior of the building or facility" Alternate proposed: Building shall have two pressurized stairways extending to the roof with standpipes at intermediate landing level. Building shall have a firewall/horizontal exit from podium to the roof w/ automatically closing fire -rated doors. Justification (attach copies of any reference, test reports, expert opinions, etc.). See attached letter from BIDE Architecture, dated 11-16-2018. Requested by: Affiliation with Project: Contact Telephone No: VW tS Print Name staff use only Staff Flndings: ic��a Approval Recommended [ ] Fire Marshal: Signature Not Recommended [ ] i3 fi, oilir:.i rno • t1Lmhngome. r—i �O;t; �650' 55S--v G0 r o, : (650) 344 Go5o E3D:H A R C H f T E C T U R E 9SO HOWARDSTREET SAN FRANCISCO, CA 94103 PHONE,.141 SI677-0966 November 16, 2018 Central County Fire Department 1399 Rollins Road Burlingame, CA 94010 Re: 1095 Rollins Road, Burlingame BDE Job No. 1712 JONATHAN ENNIS, AIA, ARCHITECT Request for Alternate Materials or Methods of Construction - Justification For this project, the proposed alternate is to provide two fully pressurized stairwell enclosures, with both sets of stairs extending to the roof and with standpipes located on intermediate landings. This alternative exceeds the minimum in the 2016 California Building Code, which does not require stairs in non -high rise buildings to be pressurized. The exception to Section 1011.12 of the code also allows roof access for this type of project (with no occupied roof) to be by means of a ladder, a ship's ladder or an alternating tread device, so the extension of both stairs to the roof also exceeds the minimum requirements for a building of this type. These alternatives to the stair design will enhance the ability of fire fighters to respond to a fire emergency, by allowing quick access to the roof from either stair. Pressurization of the stairs, which are already fully sprinklered, will further lengthen the time available for rescue operations. The stair pressurization fans will be equipped with backup battery power, so the stairwells will remain tenable environments for occupants to egress and for fire fighters to enter the building for a far longer period of time than would normally be found in a similar building. In addition, although not required for Type III -A Construction, the project will have a Fire Wall extending from the Type I -A concrete podium at Floor 2 all the way to the roof. At each floor a horizontal exit will be provided through this non-combustible 3-hour rated Fire Wall, allowing residents on either side to flee to safety through 3-hour rated self -closing doors on hold -opens. This Fire Wall will further enhance the safety of the occupants by ensuring they will have a significant period of time available to use a pressurized stair for egress. r IGJIUCI Il BDE Architecture Inc. December 24, 2018 Jonathan Ellis, AIA BDE Architecture 950 Howard Street San Francisco, CA 94103 RE: ALTERNATE MEANS OF PROTECTION for 1095 ROLLINS ROAD Dear Mr. Ellis, I am in receipt of your request for an Alternate Means of Protection to mitigate where the fire apparatus access and hydrants are not compliant to current California Fire Code requirements. Your request is approved with some conditions. In lieu of meeting the specific requirements of the fire code, you will provide the items indicated in your 15 November 2018 Request with accompanying attached letter dated 16 November 2018 as well as the following: l . The fire sprinkler and fire standpipe system shall be interconnected. 2. Two positive pressurized stairways extending to the roof with standpipes located at intermediate landing levels and the roof. At least one stair shall be provided on either side of horizontal exits. Openings to the roof shall be in accordance with § 1011.12.2, T24 CBC. 3. Fire Wall/Horizontal Exits shall be provided from podium to the roof. Doors within the fire walnorizontal at the corridor shall be opposite swinging doors. 4. The parking garage which will utilize a stacking system shall be protected by a fire sprinkler system with a density designed for extra high hazard. The items indicated with this alternate are not intended to set a precedent and is specific to 1095 Rollins Road. The applicant recognizes with approval of this alternate, the applicant may not request any further alternate means of protection or method of construction. Please incorporate the Alternate and both attachment letters into your building plans. If you have any questions, do not hesitate to contact me. Sincerely, roce J. Y ally Division Chief/Fire Marshal cc: Catherine Keylon, Senior Planner 1399 0 ns RoadTBurlmg� amp 940io (650) 558-7600 1 www.cefdoWine.org 1 v @centralcountyfd CITYY O� 9nounrE Project Comments — Planning Application Project Address: 1095 Rollins Road, zoned C-1, APN: 026-231-250; 026-231-260 Description: Request for General Plan Amendment and Rezoning from commercial to high - density residential; Vesting Tentative and Final Map to merge two parcels; Design Review, Conditional Use Permit for building height, Parking Variance, and Density Bonus for a new six -story, 150- unit multifamily residential dwelling. From: Christine Reed Fire Dept. Please address the following comments at this time; provide a written response and revised plans with your resubmittal: Specific to the Alternate Means of Protection application approval, this approval was granted on December 24, 2018. All conditions of this approval must be incorporated into the building permit plan submittal, including scanned copies of all AMP approved documents. No further comments at this time. The following comments do not need to be addressed now, but you should be aware of them as they will need to be addressed at time of building permit submittal. Reviewed By: Christine Reed Date: 12/19/19 650-558-7617 Project Comments - Planning Application Project Address: 1095 Rollins Road, zoned C-1, APN: 026-231-250; 026-231-260 Description: Request for General Plan Amendment and Rezoning from commercial to high - density residential; Vesting Tentative and Final Map to merge two parcels; Design Review, Conditional Use Permit for building height, Parking Variance, and Density Bonus for a new six -story, 150- unit multifamily residential dwelling. From: Rocque J. Yballa Fire Please address the following comments at this time; provide a written response and revised plans with your resubmittal: 1. The plans still indicate the use of fire barriers as opposed to fire walls on pages A0.42-44. Update submittal to include fire walls as indicated in the Alternate Means of Approval date 12- 24-18 and show compliance with §705.5 and §705.6, T24 CBC The following comments do not need to be addressed now, but you should be aware of them as they will need to be addressed at time of building permit submittal. 1. Provide a fire sprinkler system throughout. 2. Provide a fire alarm system throughout 3. Provide a standpipe system within stairwells and provide outlets at the intermediate landings. 4. Provide an emergency radio repeater system including required 2-hour raceway/shaft. 5. Integrate the Alternate Means of Approval approved 12-24-18 to address fire apparatus access and escape window ladder access into the approved set of building construction drawings for permit. Reviewed By: Rocque J. Yballa Date: 8 Jan 2019 cITY 9no eD Project Comments - Planning Application Project Address: 1095 Rollins Road, zoned C-1, APN: 026-231-250; 026-231-260 Description: Request for General Plan Amendment and Rezoning from commercial to high -density residential; Vesting Tentative and Final Map to merge two parcels; Design Review, Conditional Use Permit for building height, Parking Variance, and Density Bonus for a new six -story, 150- unit multifamily residential dwelling. From: Rick Caro III Building Division Please address the following comments at this time; provide a written response and revised plans with your resubmittal: Note: It was not mentioned yet, however, at the time of your building permit submittal, be sure to provide an infrastructure to facilitate future installation and use of electric vehicle (EV) Chargers in accordance with the 2016 California Green Building Standards Code (CAL Green) Chapter 4, Division 4.1 2016 CBC §420.9. The following comments do not need to be addressed now, but you should be aware of them as they will need to be addressed at time of building permit submittal. 3) Provide two completed copies of the Mandatory Measures with the submittal of your plans for Building Code compliance plan check. In addition, replicate this completed document on the plans. Note: On the Checklist you must provide a reference that indicates the page of the plans on which each Measure can be found. BMC 18.30.040, 18.30.045 & 18.30.050. Note: The mandatory measures documents were cut and pasted on the drawings, however, they were not completed. 23) Specify on the plans the location of all required accessible signage. Include references to separate sheets on the plans which provide details and graphically illustrates the accessible signage requirements. Note: The locations were not provided on the drawings showing where the required accessible signage are supposed to be. Note: Provide two way communication complying with the 2016 CBC § 1009. Reviewed By: Rick Caro III Date: December 4, 2019 650 558-7270 CITY O� A Project Address Project Comments - Planning Application 1095 Rollins Road, zoned C-1, APN: 026-231-250; 026-231-260 Description: Request for General Plan Amendment and Rezoning from commercial to high - density residential; Vesting Tentative and Final Map to merge two parcels; Design Review, Conditional Use Permit for building height, Parking Variance, and Density Bonus for a new six -story, 150- unit multifamily residential dwelling. From: Jennifer Lee Stormwater Please address the following comments at this time; provide a written response and revised plans with your resubmittal: This project is required to comply with the Provision C.3 and C.6 of the San Francisco Bay Municipal Regional Stormwater NPDES Permit (MRP) since it will create and/or replace 10,000 square feet or more ,of impervious surface and will replace 50 percent or more of site impervious surface. Stormwater source control and treatment requirements shall apply to the entire project site. ............. FAN . FTE-17M ME _ M.M. 31raw ,_ JIM TRUMP Thank you for submitting the C.3/C.6 Development Review Checklist. 1. Plans show that the Contech media filter is located under a planting area. Please update landscape plans to reflect that the underground media filter and access doors will be present. 2. Across from the Contech media filter is a sidewalk planter strip. Please confirm that the planter strip will not create an accessibility issue for maintenance of the media filter. 3. Sheet C8.4, Linear 4 StormFilter Standard Detail is missing the sizing calculations in the StormFilter Data table. The treatment measure should be sized based on the water quality design flow specified in MRP Provision C.3.d. and the cartridge design operating rate for which the product received certification through the Washington State Technical Assistance Protocol - Ecology (TAPE) General Use Level Designation (GOLD) for Basic Treatment. When determining the design flow rate, refer to the Rational Method as described in the C.3 Technical Guidance, Chapter 5, page 5-7. TheJollQwing -c,Q-mnwnts-Aonot need-to_be-addresseslfo-w.—but_yQu_shouJA-be aware of themmas they will need to be addressed at time of building permit submittal. Post -construction treatment measures must be designed, installed, and hydraulically -sized to treat a specified amount of runoff. The project plan submittals shall identify the owner and maintenance party responsible for the ongoing inspection and maintenance of the post - construction stormwater treatment measures in perpetuity. A completed, notarized Stormwater Treatment Measure Maintenance Agreement must be submitted to the City prior to the issuance of a final construction inspection. • Dewatering projects discharging to any surface waters must apply for coverage under the NPDES Permit No. CAG912002 (VOC and Fuel General Permit). Please submit a copy of the completed Notice of Intent form. Reviewed By: Jennifer Lee Date: 9 27 O18 650-558-7381 11 /27/2018 Project Comments - Planning Application Project Address: 1095 Rollins Road, zoned C-1, APN: 026-231-250; 026-231-260 Description: Request for General Plan Amendment and Rezoning from commercial to high - density residential; Vesting Tentative and Final Map to merge two parcels; Design Review, Conditional Use Permit for building height, Parking Variance, and Density Bonus for a new six -story, 150- unit multifamily residential dwelling. From: Bob Disco Parks Division Please address the following comments at this time; provide a written response and revised plans with your resubmittal: No further comments at this time. The following comments do not need to be addressed now, but you should be aware of them as they will need to be addressed at time of building permit submittal. Reviewed By: BD bdisco@burlingame.org Irrigation plan will be provided during building permit review Date: 11.30.18 GITrY e Project Comments - Planning Application Project Address: 1095 Rollins Road, zoned C-1, APN: 026-231-250; 026-231-260 Description: Request for General Plan Amendment and Rezoning from commercial to high - density residential; Vesting Tentative and Final Map to merge two parcels; Design Review, Conditional Use Permit for building height, Parking Variance, and Density Bonus for a new six -story, 150- unit multifamily residential dwelling. From: Martin Quan Public Works Engineering Please address the following comments at this time; provide a written response and revised plans with your resubmittal: benefiting--part'}-w+lobe- quired--prior-ta-P wing-Appreval--f�athe--pro*t-, 3. All publiG right ef way improvements, SUGh as sidewalk, shail be to City Standard (ie. NO d native paving). 4—Please veFify StFeet tFee speGies with Gity Llrboris . 5. FeF the site plan, please overlay and show the street markings. 6. Please show additional street lighting fer the fFOntage ef the pFapeAy-. for the perceotag ° , —0 -1-1 ED app14satien: 9. Overhead utilities en Rallins Road must be undergFOURded as part of this PFE)jeGt- 10. No further comments at this time. The following comments do not need to be addressed now, but you should be aware of them as they will need to be addressed at time of building permit submittal. 11. Comments will be defeFred afteF above GOrnments have been addressed. 12. Sewer, storm, water study will be required for the proposed project. 13. Line of sight distance for all driveways must be analyzed. 14. Please provide parking lift manufacture information. 15. Please submit an erosion control plan. This plan shall include, but not limited to, delineation of area of work, show primary and secondary erosion control measures, protection of creek or storm drain inlets, perimeter controls, protections for construction access points, and sediment control measures. 16. For the construction of the basement, please provide information on groundwater levels during wet and dry seasons. A geotech report to back up assumptions for design criteria for foundation and shoring structural calculations is required. Design of backup generator for the groundwater pumps is required, Waterproofing of the basement will be required t_o_all_ow for the water table to rise as no continuous groundwater pumping will be allowed. 17. The construction of the basement is extension. If groundwater is encountered during the construction of the basement, it must be filtered (by an approved method) before being discharged to the City's storm drain system. If construction occurs during the raining season as defined as from October 15`h to April 15th, the excavation area of the basement shall be tarped to prevent rainwater from entering the site. Please state these construction notes on the plans. 18. The back of the driveway/sidewalk approach shall be at least 12" above the flow line of the frontage curb in the street to prevent overflow of stormwater from the street into private property. 19. Please be aware that retrieval of the trash/recycling from Recology must be from the property. Bins are not allowed to be placed in the public right-of-way. Please provide a letter from Recology with their acknowledgement and acceptance to service these bins on private property. 20. A stormwater maintenance agreement shall be recorded with the County for all c3 treatment measures. This agreement must be recorded prior to building permit signoff. 21. A survey by a licensed surveyor or engineer is required. The survey shall show how the property lines were determined and that the property corners were set with surveyors license numbers on durable monuments. This survey shall be attached to the construction plans. All corners need to be maintained or reinstalled before the building final. All property corners shall be maintained during construction or reestablished at the end of the project. Reviewed By: Martin Quan Date: 12/5118 650-558-7245 Legend FMProject Site C2 - Commercial - Service Trades Zoning Designations R1 - Single -Family Dwellings C1 -Commercial -Retail Trade R3 - Multi -Family Residential R4 - High Density Multi -Family Residential RR - Rollins Road District SL - Shoreline District Unclassified City of Burlingame Planning Division 113URLINGAME Ft 0 125 250 500 RESIDENTIAL USES INSTITUTIONS INDUSTRIAL USES LOW DENSITY w ro e °wae' 7L v ELEMENTARY 8040CL INDUSTRIAL S OFFICE USE MEDIUM DENSITY ..e w ww .. ` fai XWOR HIGH SCHOOL ® SEWAGE DISPOSAL MED. ,YOH DENSITY III. ee aV.. a H.H SCHOOL ® WATER STORAGE HIGH DENSITY ea Mu. — 'ewmq p () PRIVATE SCHOOL i.ua ow aaa COMMERCIAL USES O POLICE DEFT O FIRE DEFT CIRCULATION !MOPPING 6 CE CRY HALL O LISRARY pePoeeC -loft RAWCE S SPE•CIALSERW SALES ® CHURCH o FREEWAY OFFICE USE OTHER MAJOR ARTERIAL WATERFRONT COMMERCIAL ARTERIAL ' COMMERCIAL RECREATION PARKS ---- COLLECTOR l FWY RAMP r:`'•; HOTELS I MOTELS •xIH�O Q NEKkNBORHOOO PW—d 4 v u GRADE SEPARATION'-'• RESTAIHANT4 CO--TY RO RAILAD COMMERCIAL RESIDENTIAL PRESERVE .......w RAR D TRANSIT SAN FRANCISCO RAY Inler°flen9e i HTLL8B0R0UGH CITY OF BURLINGAME GENERAL PLAN APPROVED OCT 20. 1969 REYIE�EDSEP LT, 1984 MAPIT9 r¢e, lea. me Equity Residential January 6, 2020 VIA EMAIL (kgardiner@burlingame.org) Kevin Gardiner, AICP Community Development Director City of Burlingame 501 Primrose Road Burlingame, CA 94010 RE: Letter of Support - 1095 Rollins Road, Burlingame, CA Dear Mr. Gardiner: Equity Residential 333 Third Street, Suite 210 San Francisco, CA 94107 415.767.7189 312,526.9342 FAX EquityResidentiai.com I represent EQR-Northpark Limited Partnership ("EQR" ), the owner and operator of the Northpark Apartments ("Northparle ), located at 1080 Carolan Avenue in Burlingame. The Northpark community consists of 510 apartment residences and was originally built in 1972. On behalf of EQR, I would like to express our support for Hanover Company's ("Hanover") proposed project at 1095 Rollins Road (the "Project"). Hanover has been in frequent contact with EQR about the Project since its inception in order to coordinate easements and utility access, among other issues. EQR believes the Project will be a valuable addition to the neighborhood and its ongoing development. Future residents of the Project will undoubtedly bring increased vitality to the area, augment ridership at the Broadway Caltrain Station, and help the businesses along Broadway thrive. EQR understands that the Project will utilize the California State Density Bonus to waive the development standard that requires a 20 foot rear yard setback, and that the proposed project will sit 4 feet off of our shared property line. EQR finds this setback distance acceptable, since the Project will abut landscaping and one of Northpark's surface parking lots. Furthermore, Hanover has coordinated with EQR on its rear elevation, and we believe the southern facing side of the building has been designed tastefully. For these reasons, we encourage the Burlingame Planning Commission and City Council to approve the Project. Should you have any questions, please contact me at dsullins@egr.com. Thank you for your consideration. Sincerely, Drew Sullins cc: Catherine Keylon, Senior Planner Tiffmy Higgins, EQR CD/PLG-Catherine Keylon Subject: FW: Apartments at Fattoria a Mare -----Original Message ----- From: Marty Bye [mailto:�@yahoo.comj Sent: Friday, January 17, 2020 6:25 PM To: Burlingame Planning Dept <planningdept@burlingame.org> Subject: Apartments at Fattoria a Mare Hello, I would like to express my opposition to the placement of apartments at Fattoria a Mare as described in the 1/16 Daily Journal. The plan has too many apartments, too little parking and with the condos already going in on Rollins Road will create a massive traffic issue in the area. One council member states the location facing the freeway is the 'right' place. Do you plan to fill the entire Rollins Road area with high density housing? Is it fair to have one area of Burlingame bear all the load of increased housing? How about areas adjacent to 280?. I would ask that any approval of the development be held until the condos are finished and occupied & their impact on the area be assessed- I feel there is inadequate parking for the condo development as well. Then there is the issue of the Broadway grade separation that may drive additional cars onto local streets. This could be a nightmare. Please think seriously before these apartments are approved as currently designed. I feel it is massively unfair to residents in the area & wonder if this is a push over those less able to influence the city council. Sincerely, Marty Bye 0 Park Avenue Sent from my Whone Legend LE- ' I Project Site C2 - Commercial - Service Trades RR - Rollins Road District Zoning Designations R1 - Single -Family Dwellings SL - Shoreline District C1 - Commercial - Retail Trade R3 - Multi -Family Residential Urclassified R4 - High Density Multi -Family Residential City of Burlingame Planning Division OBURWLINGA`�_'E Ft 0 125 250 500 � ala n i la i� u r m II U� ■■ JOIN Alit 1 LL 0 alp. r " Ali! i i n 11 vi RENDERINGS E3: I THE COMPANY BkF _ 1095 ROLLIN3 ROAD izioaiis na3.a CA D wM x[swrxrru ors[•wr cot \ LOT SITE • 1.OT5 ACRES (43,62T SF) PROJECT SUMMARY PROJECT DESCRIPTION 1095 ROLLING ROAD IS LOCATED BETVaEEN CADIUAC WAY TOTHE WEST AD TOYON DRIVE TO THE EAST. THE PROJECT WXL INCLUDE DEMOLITKXN OF ALL EXISTING ONSRE STRUCTURES FOR THE CONSTRUCTION OF A NEW &STORY. PRIVATELY FUNDED, MULTIFAMILY RESIDENTIAL BUIUNW. THE PROJECT CONTAINS 5 LEVELS a TYPE IIIA CONSTRUCTON OVER 1 LEVEL OFTYM I CONSTRUCTON, ALL OVER A 1 LEVEL SUBTERRANEAN GARAGE CONTAINING BOTH SURFACE AND STACKED PARKING. THE PROJECT CONSISTS OF 15C APARTMENT UNITS AND A TOTAL OF 195OFF-STREET PARKING SPACES 1014OF THE APARTMENTS U5) WILL BE DESIGNATED AFFORDABLE FOR MODERATE INCOME HOUSEICIDS. THE CURRENT GENERAL PLAN WND USE MSDNATION FM THE SUBJER PROPERTY S COMMERCAL (SHOPPING S SERVICE) AND THE ZONING IS C-2 (COMMERCIAL(. THE PROJECT APPLICANT IS SEEKING A WINE LPLANAMENDMENTANDRUZ ETOCHANOETHELANDUSETOHWDENSITYRESIDENTIALAND THE ZONING TO R< MULTIFAMILY RESICEWML APPLICANT IS ALSO SEEKING A CONDRIOUL USE PERMIT, TO ALLOW THE BUILDING HEIGHT TO EXCEED 35 FEET. THE PROJECT WILL PARTICIAPINECRY DITUSRORAMBYWSDNATWGIMTEARARTMEWS(15)TOBRDOMCDERATER-1 HOUSEHOLDS, ANDWIAUSEUSDEVELOPMENTCONCESSIONTOU lI EPARKING STACKERS IN THE GARAGE. THE PROJECT SEEKS TO CONCURRENTLY COMBINE THE 2 SUBJECT PARCEL$ VIA A VESTII IG TENTATIVE MAP UNDER A SEPARATE AP IUCATION APPLICABLE CODES 201E CAUFORIIIA BUILDING CODE a AMENDMENTS (CDC) 201E CALIFORNIA MECHANICAL LODE 6 AMENDMENTS (CMC) Wl6 CALIFORNIA PLUMBING CODE S AMENDMENTS(CFC) ME CALIFORNIA ELECTRICAL CODE 6 AMENDMENTS (CEC) 2016 OS CAtIFORNIA ENERGY CO 201E CALIFORNIA FIRE CODE 8 AMENDMENTS (CFC) 2016 CALIFORNIA GREEN BJLLDING STANDARDS CODE Z013 NFPA 13 2C13 WPA 14 =3 NFPAT2 201E CNJFORNM BJKDING CODE CHAPTER 11A 201E CAUFORNIA WLOFIGCOOECHAPTER 11B FAIR HOUSING ACT BURLINGAME BUSINESS LICENSE JONATHAN ENNIS 632B87 PARKING PARKING REOUIREP ACCESSIBLE PINKING SPACES (2%OFTOTAL•4) ET=D 1 SPACE PER I W / STUDIO- IN 2 SPACES PER 2W- 76 GROUND LEVEL 1 BASEMENT LEVEL 2 23PACE3 PER 3B0• 6 VAN GROUND LEVEL 1 TCTNPARKMXRE0 191 BASMEW LEVEL 0 TOTAL PARKING PROVIDED• 195 EV PARKING SPACES (3%OF TOTAL 6) ACCESSIBLE EV GROUND LEVEL 0 BASEMENT LEVEL 1 ACCESSIBLEVAN EV GROUND LEVEL 0 BASEMENTLEVEL 1 STANDARD EV GROUND LEVEL 0 BASEMENTLEVEL 4 STANDARD I9X 18') SURFACE PARKING (4) GROUND LEVEL 3 BASEMENTLENEL 1 TANDEM (9' X 1V) SURFACE PARKING (6) GROUND LEVEL 0 BASEMENT LEVEL 6 STACKER PARING (175) MEDIUM (S-2Xfa16-S) (51) MEDIUM LONG (S-23IPA1T-3H') (�) LARGE IS-63rC A1T-3/4') (44) ,HARGE (V-101/Z'x17-31f) (14) -25.63.040 Dwxopmwm tors:«awm arq inc -" B."-..""a Cade PROJECT TEAM APpIIGIMf: JOINT TRENCH: THE HANOVER COMPANY 156 DIABLO ROAD.. SUITE 2M GIACALONE DESIGN SERVICES, INC. S M STONERIDGE MALL ROAD. SUITE US DANOLLE. CA 9452E 1: 925.490.2890 PLEASANTON. CA 9456E P: 925.48T.11. CONTACT. SCOTTYWDALL CONTACT. ARNOLD SAENZ, JR MCHUECT: LANDSCAPE WEARCHUECTURE ING GWH LANDSCAPE ARCHUECTS NO HOWARD SSANFRADIOCA910 SAN FELI E,SUITE ]�D STONTXTTOT P4BP.NSR CONTACT: JONATHAN ENNIS, AU P: T13.26T.1100 CONTACT: MATT SHEARER CNIL ENGINEER BNF ENGINEERS 150 CALIFORNIA ST. ,STE SD3 SAN FRANSICO. CA Mill P. 415.930.7900 CONTACT MIKE OCONNELL UNIT MIX UNIT MIX CDUNT AM MRBF sTUD10In 3%) S1 T 505 S2 10 SSS S3 S4 12 2 5" 554 ES 1 Bn SS ST 2 1 s33 491 1 DORM M9.3%) Al A2 20 S 761 728 A3 >a 754 Al AS 5 3 747 917 N 1 691 AT AS 1 1 lolo 6 D 2 BORM (2S.3%) Bt W 5 5 OU 1,163 B3 0 1.14C B4 BS 9 4 1.182 1,351 B6 4 152 BT 3 DORM (2%) C1 1 3 1,455 1.499 TOTAL 150 AVG. UNIT SIZE'. B40 TOTAL NRSF'. in- B_DG GROSS SF: 193,823 GENERALNOTES o A, NOtlan coMRbm that reWxa work to b Dedormad bI-6w acoq atM Sutld, q-1 bawdlw Ewa. PMns mry - i-, CAy apgovals-1-review try IM Panrkrl9 Cwrvn - a 100%x wh abY M edagade per CW M16 CM1age1 11A 0 N common w«s aM1al b accessidM qr CW 201E Cbgw 11A o N pudic xax sMl M aD4«side qr CW 201E CMgw 118 o AUtM1e time d Buidrp Permit apgbxan, D%m aM anpgadng wil b sudnaetl Icr sMdrp « wGxad W 201E CW, CMgx 31 reprdrq 9re Pdectiq a aQacM propM/ antl «raRMrad W OSH4 OntM OIwN, ind xa tlw 6w Itlbvtiry wJ M addas«d a. TM weh d UM pogaetl MsamM sMl b Pogd/shred prior to wrs6ucl'wn acWiU. TYka ev4avatian ma/ road lam ANY',. A<omgnnt contractor aM1atlbcanau8etl for r«ommembliom and Mspn olsbrirp acMmafw iM axcavat'rort mmWW.designtygof OSH 11M approvedtry tM eft( alrwortloraxM erpgerpMrbwage. d N ,1q- xe 9uidxin« Di OSHA abp b inoryoratetl bto 6w sbdrg desvgn M IM camnctar. WMq agca Darm'as. amgrary construction slogs mry b ulilzed in lieu IN rMrirp Maximum xlowade vertkx cN br iM au6Nc1 Drolacl wNY b five (51 last Brywx Mat Iwri No M - d5Tex vaM wlM itt, I4T Alp 1a W atollM«peed1 b11MrbomINAwNCL). In same areas dw to NgM1 montue contain I water fade, Astlw sbgs wtll b reRJirk wTCM1 wNl M rwonmanwd W iM awh argvww iniM field c.Esntolis r%I-I N on nor gem tMkcecsed tl«pn Pd«siwwl Wt Mssab r«pomidkMbw0 wx MN. adS- sN.wirp, Mxlrq, brmwork. xc. « 19u11d for 6x paect'wrr d AM aM Property dump c4mlmHq x tlw wAdvq. a SM1Ninp and axing aM1atl remain in qxa umJ (bon, roof, aM svaY aMxM1ing Mva Men Amex/ combuctH a. S1 ing Plain=MwpK.KK 1arN IQ Eytlw.11A th r-of-r«ordarx subn4led to 11 cNbrnww prior to gmbuc8art 1 apgic - I01M aucbrq bads (ram ayacam strudurez IMI era xMNn fire zam d ialwnpe (45 deg« wwtlpa up Ito Nog M1am I. HAW tiM rMaiNnp wM) aMI ordmwe/surcM1age bads. e OSHA pwrrvt vA M odaimd qr CAL I OSHA r . S-dlys o "Coneruction HCui': W«kMy,'. 8.00amT:00wn. SAMdeye:9.0Damb OOam', SuMays 8 Holidays'. No Work Nbwud SHEETINDEX ARCHITECTURE DIMS AP0.0 COVER SHEET AP40 TYPICAL UNIT PLANS C1.01 TRUE SHEET AP0.1 PROJECT IWO ARLt TYPICAL UNIT INNS moo EXISTING SITE APC,2 SUE CONTENT W42 TYPICAL UNIT PUNS C2.02 DEMOLITION APT3A AREA DIAGRAMS C20S PARMUZATICH A M ALLOWABLE OPENINGS APSO RENDERINGS MCI SUE FLW AP0.40 EGRESSOAGRAMS APSt RENDERINGS C3.02 FIRE ACCESS AP0.41 EGRESS DIAGRAMS API RENDERINGS C401 GRADING PLAN AP0.42 EGRESS DIAGRAMS MCI UTILITY PLAN AP0.43 EGRESS DIAGRAMS APS,O DETAILS C8.01 STCRMWATER AFC. M EGRESS DIAGRAMS C7.O1 EROSION C AW.50 ACCESSI9ILR N-IAICEOIAGRAMSIIA CT.02 CONSTRUCTION AFp.51 ACCESSIBILITY COMPLIANCE DIAGRAMS ILA a.01 STANDARD DET AP0.S2 ACCESSIBILITY COMPLIANCE DIAGRAMS ILA CL02 STANDARD DET APo.53 ACCESSIBILITY COMPLIANCE DIAGRAMS 118 M. DETAILS APo.34 ACCESSIBILRYCOMPLIANCEDIAGRAMS LIB MU STORM MAIN AP0.55 ACCESSIBILITY COMPLIANCE DIAGRAMS 118 ST." DETAIL APC.80 SIGNAGE DETAILS AP(C I SIGNAGE DETAILS AP162 SIGNAGE DETAILS WIPE AP0.70 FIRE DEPARTMENT LETTER OF APPROVAL AP1.0 SUE PLAN L1.0 FLOOR 1 RAN L1.1 FLOOR 2 PLAN AP20 BASEMENT PLAN L1.2 FLOOR 6 PLAN AP21 FLOOR 1 PUN L1.3 PLANING IMA AP12 FLOOR 2PLAN LIA HARDSCAPE IMA AP23 FLOOR 3.4 PUN L1.5 LANDSCAPE DET AP24 FLOOR 5 RAN Ll.e IRRIWT04 CN.0 AP2.5 FLOOR 6 PLAN LID PLANTING LEGE AP26 ROOF PLAN LZI FLOOR( AP3.0 BUILDING ELEVATION L2'2 FLOOR 2 RANT( AP3.1 BUILDING ELEVATION L23 FLOOR 6 AP3.2 BUILDIIJG ELEVATION l24 FRONT SETBACK M3,3 BUIUDONG SECTIONS U.S TOTAL SUE AP3.4 LOT COVERAGE NT SUIT EY P NON P All CONTROL PUN O PO PLAN $MPS AILS AILS PUMP GE1 Y GMY IL AILG S. W PLANRNG RAN GPI -AN PANTING RAN SCAP"40 PE IAND.9LARNG THE I m RF ��� HANOVER 1095 ROLLING ROAD I 17/na/19 I APU.1 COMPANY v . i h ryPOW LAW AL _ � e , ' \ O G r r a ' t \� ,< r • Central County Fire Department =�l4" December 24, 2018 Jonathan Ellis, AIA EDE Architecture 950 Howard Street San Francisco, CA 94103 RE: ALTERNATE MEANS OF PROTECTION for 1095 ROLLINS ROAD Dear Mr. Ellis, I am in receipt of your request for an Alternate Means of Protechon to mitigate where the fire apparatus access and hydrants are not compliant to current Califomia fire Code requvrernents. Your request is approved with some COndlbons. In lieu of meeting the specific requirements of the fire code, you will provide the items indicated in your 15 November 2018 Request with accompanying attached letter dated 16 November 2018 as well as the following: I. The line epNnklcr anJ fin: standplpo syeron shall be itnm ri—d. _. 1'wa pirwwe p—urind midways bate .g lu Re roof with —Apipa Incas W u imorn .d.to landing levels and the tn+T. At I.asl uR� stair .rhWt he pan-ideJ un either vide of hohzohtal asita, Oporliegs la 01e mof shall 6e in acrordance wtih § 1011.12,2. 12a CBC :. hire Wa1VHeni m161 f:aila shell be provided f m pmlimn m the ronl. Darts w'ilhin the fire wallAmriumtal Iv 4w• corridor shall he rryposile sw'iagiug drxns. 4. fhb. parking garage which will o liy..• a w ki% system shell W reotcrlal M a lire ,pNnkmr system with a density deeigmd lirr eetm high h :vd. The items indicated with this alternate are not Intended to set a precedent and is specific to 1095 Rollins Road. The applicant recognizes with approval of this alternate, the applicant may not request any further alternate meads of protection o method of construction. Please Incorporate the Alternate and both attachment letters into your building plans. If you have any questions, do not hesitate to contact me. Sir"", �IIYtlS a Division Chief/Fire Marshal cc' Cathenne Keylon, Senior Planner rwy adlrm Maud I lludlriprme, ('A9nro ,awl ssa�,ehrr, w.,...,m..,wr..m: r wmuwwmyla :B::)= THE OVER of BKf HAN COMPANY �..„ „.w,.,.:,.„ E3== November 16.. 2016 Coned' unt Coy rice Department 1 N"o"Road Bmngame, CA W10 ne 1W5 Rdkns Head. fL,--... 8DE.iob rA,. i) t R"usat for Allerneta ManellM. or Method. o1 C...Irrrcllon-Juelllrcalmn For this woad, the proposed alternate 6 m I-wie two miry preasnzed stauwen encloewea, with WIP ,,ele of slabs a% 4,rg m ft of and wM Atnndpoeh; ladled on.1,W—dues t—thµ This aflie,, thve eac'eede Me minimum M the 2016 Cedeorda Siodding Code, worth does not not— Mf$ dronon -high nse Wimegs W be preaeohZW.. The eecapeon m 9eYwn 1011.12 of tow code din nliom ol aaxss br ma type of ohnW le th W occupied moll no ere by rrieune of a ladder. a . tip'a kdd& a n eumnaang peatl device, n the ealenemn of barn etei/a m me —f Ww eaceede the mmknum raqueemaea I., a boddeg al thud type These almma— m the stew design will ortharne the, -10 of hie Igl'eere t0 r.%— To a hie mergency. W almweg quick xcass Io ore —t land eifhbf — PIP.SeurV.aern d Me elaire, ~1 are ehaady Iully Winkle—, w:I11u,Tt t Ir orf— the Ilene —labia far r— W-0one the 4... weswnzaMur tens vhe he equipped win badrup baeery power. so Me--lls wdl,email Ie bW anwmnmanls car a:wpnle no agree! enrl car fire righters 10 bola+ mo b "Wog la a tar brye: penW ht hmu man would ry hnny he band rn a..it., building n a thin Type co not tequkwd car Type 2 Gwweuclrorr, e1e wohs<.f wA Mve n Fne Woe eate,Wuig Iron dre Type v, ewv)rele podium tl f-bor 2 ep dre waY m Me root. At each Moor a nauonlal earl will hx wovWeq 1Mough Mrs rwo-comWaede &lour nlatl fire WeN. eilowmg redeems an either side m tied n ealaty dvougn 3Jgw noted fWhdosirg doors on Iqm-opane. llria Tio Wall wed lurmer uManeu the ealety of in, occupents by eneurnti Meg win have a sigatnam mrwd of fi— availeNe oreasunzad alai, car egress. f4 ai'rd rumen hods. nIA, I.. AP { reeWenl HDE 4,r1•ilufrurry Ir:c TENNIS LQ $DEAV.C,N.Gonn CENTRAL JNTY GIBE DEPARTMENT Request for Alternate Matenals or Methods of Construction Date R—ocr: _���Permit Number .___..... _.__ In accordance with section §2,02, Titlede 19 California Cade of Regulations, the undersigned requests approval a alternate means of protettion for: Project Name: re95 redhn Hzrl .... Project Address'. 10to oneeee Poen inerinpsro. CA Subject W altemative (aq rye AemcmuYpr m+pde(edkv esm aMMerrAe rr) ine ewer— mn wv,on,uy coder.quit—n nt(*,.Fynaredabrrnds O-,'. grewwe Rrsoa. aaun sash-•Reere ypaalnan¢ees rprH. YMp ederA m vMNh 1901M Prrl ponbrlipllMlnpwY brio ea pprlmM 011tre 0lelgr wills hl Ide dirt ray Mttr bae01n0 rw me�eae aY�irrwovee tame rewn tne,h oradr 6r+1se9aIedWy' AhernaM proposed: fLMdng rrr drewtwa Pre�lrin0 revwwwur.Wwlg tooiM caw won rendlwrr _ .gym«a Paunwwl.aww,Quua n..eaar.wyvlro,�aona.ku room aoakrmmdw roww,.mwcr.uaw aowwMemed aowt ]ustlficatbn (afbr» Myles Nar4'rNareneq AeSt rrotoyfs, r per, goYwm. en.l .___._. see,d>IW knw burn bpF AaNI«wre.aew ntsmle. Requested by: Affiliation with tom: J«�,s - PYlrerAWrre SykaMNrr Contact Tdelitmrc Na A Addled ney Approval Recommended I I NotRecommended Fire MarshaC_•,.__._.__.___._..._.__.._..._._._�... 1095 ROLLINS ROAD I 12/03/19 IAPO.70 SITE PLAN E3D=�A �io, rHL )%IJt _.gkF 1095 ROLLING ROAD is/oa/iv AP1.0 EB:D= THE BKF u. HANOVER COMPANY 10 1t 12 13 14 18 18 Q , , 1 BASEMENT PLAN 1 095 ROLLING ROAD I 12/03/19 I AP2.0 m O IN is _' --- - -- -- Ali0—MA op I ■■;, a i IINO� _xi c FLOOR 1 PLAN H3 D= THE BkF HANOVER ® 1095 ROLLING ROAD 2/03/19 AP2.1 COMPANY o�. 11 12 13 14 18 10 O i T FLOOR 2 PLAN ��= I THE BKf -�: F'{ANOVER 1 095 ROLLIN9 ROAD 12/03/19 AP2.a COMPANY F as a. i A- F zih ----------------- --- - --- �mmmmw THE HANOVER COMPANY I FEW I FLOOR 3-4 PLAN 1 095 ROLLIr49 ROAD I 12/03/19 1 AP2.3 -- --v� EE --- --u� cc _ ^ik FLOOR 5PLAN THE ,ossn"^�."°n�°�| .=""." |~`. N0�M�u^m»vc«|�� mwn«n | ��=' � " ~^ °`M=~.._~~�^_. F 13 (3 U 0 A 8, FLOOR 6 PLAN =� E3 Z)-*. FH HANOVER 1 095 ROLLINS ROAD AP..5 COMPANY I ROOF MIMMOW I $N a HEIQW I ALLOWABLE % - 5% MR =E 25.am PROPMED % - ax 11 FOR ENCLOSED ELEVATORS. (.l III 1, IMI PE $El MO OTHER EMIR 4 10 1 A� ID ROOFMEA --- -- ------- - R ROOF PLAN � * I rHE H3D=- HANOVER 1 095 ROLLINS ROAD COMPANY � � . . 1. . ■■ ■■ ■��Mrim ate■ �■i ■�■ ■� ■� ■■ ■■!i� f7 1�■ /■ ■■■ ■■ 1�1 1■ 1 CaM I■ M top�■� I11 1■� '1�11■�1�1 - AN firl son 1119� ■ �:� �s ; On , 11 EAST ELEVATN)N THE NOMPANY DE CMP.�NY WESTELEVAMN 1Q Stucco Op Fllwr Cermnl O M.M ,.— OI 91one 1.— l'J vinyl—d— ©i1-1 -c 1, O GMss Railing O Metel Awning 9O St—f.1 1p FIEei Cement GenN Woad $Idlllp Siding EAST/ WEST ELEVATION 1 09 5 ROLLINS ROAD I 1-1-.119 I A-..1 E3DMTHE j*HANOVER I COMPANY - — - — - - — - - - III III 111 0 11 0 1 lo� ON 0101111111 a -MR we - My 0 am so III 111 11 1 11 ON 111 1■ =a man am! 011■ 05 man III In fills IN III OWN =am 10,11,11111 we - — - - — - — - — - — --- --------------- ------------ - To L G) Stucco O3 Fiber Cement OMaMacturetl OS�one Vareer.I':,-o;.. ©Metal Paili�g OGbss .ailing OB Metal Axni�g 9O Slorelronl 10 Fiber CemaM Parel YIooE Siring Siring 0, SOUTH ELEVATION 1095 ROLLINS ROAD I l2ioaite I I ------------T- ! i ----- ---- I I i --�-- --- i i - ----------------«t„�,- Ii --t---�- --------------�- --T--- i - -------------- L- -;---r----t- II I III -II II li tt11 II I-1 I I� I I=1 I I=1 I I=1 11=1I 1=I I L=I I I� I I=I I IJ I1= --�- S�T� I1=1 I1=1 I1=III I I� I lUlgMOfEC 3 nEE 1 DD) CC BB O n I I ' I I -- �- ------ ---- -----� i I I �11=U!-UI - - � 11=111=1 I III=11 I _ - I I� I I=1 I T -11----- I=1 I I� I I -I 11= sulDmo SEOl10M 2 Y j7 -- I -------�-- --- ------------ --- - - - - - - - - - - - I - - - - - - --I I I I - I ---I--�- low �-ll1�Ll-LIB II 1=L=1 1=L-11j-11 I�ll%111�L(-1J�1--�11J�ll-- 1-=ll�1�11--ll--1�1-1---lli�l--J11i- I I�11� I- I I -I I - - I I� 1-= - -�=l I l i l= BUILDING SEl=CPON 1 BUILDING SECTION THE HANOVER ` ® 7 095 ROLLINS ROAD 12/03/19 AP3.3 COMPANY GROUNOLEVELORENAREA'. 1G.809SF TOTAL SITE AREA. A8,5?T $F LOT COVERMiE Ati.rnnwM1un ecen sr tagov+R�oena A,Wsi f iOi COrFRA4F• IAOY Y,exxl LOT COVERAGE �D- .rHE - BKf � w. HANOVER ® 1 095 ROLLING ROAD 12/03/19 AP3.4 COMPANY �V 1 4-6. 5'-C" LOIDIN 10'-0" Front Setback �� •� LOBBY/LEASING `•,"'+ _ TRASH L1 GROUND FLOOR LEGEND } 1 Q Concrete Sidewalk�� Decorative Pawn B ` O Decorative Paving A t1 \`} \ �L....._.��_. Parkway Planter Q Planting at Building � Street Tree Q Ornamental Tree - Le Decorative Pot LI2 ,.Q Screening Hedge io Unit Paver Entry Drive Q Entry Stoop MAIL ROOM iO'. Mod Fence cr-0" Ht.) us Stone Stepping Pads - ' 1 ---�� i-090 vronerty L— seat wall L.2 Q Gravel Outdoor Furniture Q T-0" Hit. Metal Fence t Gate O Street Light O Onsite Tree �.. Concrete walkway ®i Activity Laura w/ Sod ® Firelane w/ crass Pave System I Sod SEE L2 SERIES FOR PLANTING PLAN I # THE I B k F I TRUEk PR.IEU 1096 ROLLINS ROAD, BURLINGAME I 11/22/19 HANOVER 1`' NORTH NORTH FLOOR 1 PLAN L1.0 COMPANY �- v 0' 15' 30' 60' 3 " -A rtt�'r i tl1 1 n L2 COURTYARD O Ornamental Tree Q shade Tree t Q Bocce Ball Court + O 5eating Area —- — — — — QNOtUsed �------ — O Decorative Paving A I _ Q Decorative Paving B brill Area -� � LT L14 L9 u Fire Place 0 Not Used Q Raised Planter J Tree in large Pot �a Evergreen Small Tree 42• Ht. Parapet Rail SEE L2 SERIES FOR PLANTING PLAN THE TRUE PROJECT �.� HANOVER I u� B k F ( NORTH�NORTH FLOOR 2 PLAN COMPANY w....� ��•� o` 1s so' so` 1095 ROLLINS ROAD, BURLINGAME I 11/22/19 I 1-1.1 t - L4 �d u, ROOF Dec" a 1.-• - a Q Tree in Large Pot t, 1 O 5eating Area 1 O Not used O Decorative Paving A O Decorative Paving B t 7 O Grill Area QOutdoor Game Table ,-+--� — — ----�:------=-s------ �o TV Seating Area 0 Synthetic Turf Gravel Type 1 I _ O Gravel Type 2 Q Illuminated Orb O Decorative Pots Q string Lights i I L5 L,4 t2 n La Q Fire Pit O Perimeter Railing at 5eating Area SEE 12 SERIES FOR PLANTING PLAN Alah THE I I raue�aaoTecr 7096 ROLLINS ROAD, BURLINGAME I 11/22119 I L1.2 �� HANOVER „ B k F Noam NORrH FLOOR 6 PLAN u' COMPANY ���•• �-��•� ���� a' 15' ao' so' TREES .r,., w =; I4. ACER PaLMFTUM SANGU KAKU' BETULA NIGRA JUNIPERUS CHINENSIS SPARTAN' PLATANUS ACERFOUA'COLUMBIA' PODOCARPUS ELONGATUS MONMAV PODOCARPUS HENKLEII PODOCARPUS MACROPHYLLUS CORAL BARK MAPLE RIVER BIRCH SPARTAN JUNIPER COLUMBIA LONDON PLANE TREE ICEE BLUE YELLOW WOOD LONG LEAF YELLOW WOOD YEW PODOCARPUS `+ DIETES IRIDOIDES ERIOBOTRYA JAPONICA'COPPERTOI IE' MAHONIAEURYBRACTEATASOFTCARESS NANDINA DOMESTICA An STREAM' PHORMIUM'MAORI QUEEIJ SARCOCOCCA RUSCIFOLIA VIBURNUM AWABUKI'CHINDO' AFRICAN IRIS COPPERTONE LOOUAT MAHONIA SOFT CARESS GULF STREAM NANDINA MFORI QUEEI J FLA < FRAGRANT SWEET BOX AWABUKI VIBURNUM GROUNDCOVER LAWN is .f. URIOPE MUSCARI SIG BLUE' BIG BLUE URIOPE OPHIOPOGON JAPONICUS NANUS' DWARF MONDO ROSMARINUS OFFICINAUS'HUNTINGTON' HUNTINGTON CARPET 'ROSEMARY' SEDUM CONFUSUM SEDUM TRACHELOSPERMUM JASMINOIDES STAR JASMINE FESTUCA ARUNDINACEA TALL FESCUE *THE HANOVER I !,� 6 k f I PLANTING IMAGERY 1095 ROLLINS ROAD, BURLINGAME 11/22/19 I 1-1.3 COMPANY E--- —Ru+YS TV SEATING AREA \�� g TREES IN LARGE POTS 40, FIREPLACE -OUTDOOR SEATING OUTDOOR SEATING AMPING DECORATIVE PADS "` ILLUMINATED ORBSr t PAVING A y III' WOOD FENCE OUTDOOR POOL TABLE BOCCE 1"x4" Cedar Fascia Board Cedar Cap to 59an 2 Panels 112' Length) 1"xb" Cedar Pioket MW Cedar Fascia Board 2"x6" Cedar Cap NOTE: 1. AJI Treated Wood Shall be .40 CCA Or 6reater. 2. Fence to be Stained. S. Face Posts to Adjacent q rcilo Property, Face Panels to m Hanover Property. Q m1° e - - F 2"x4" Treated Pine Rails Beyond 4"x4" Treated— 2"x4" ) `4"x4" Tre Pine Post Treated Pine • Pine Post pails Beyond i� h SECTION/ELEVATION Face of Building Property Line CMU or Concrete S24'-O" Overall 2" 6ap 9" GapIn In 3" Gap I2'-2' n I U I } f 4 r I e I i L (5) Heady Duty Bolt on .Hinges_=_ I I` Triple-S Steel Item •HI9T00 1 1'. I L.I _ I Lockable Gate Drop Latch to J" be Hinged for Clearance when both 6ates are Open Key for Lock Kept in Knox Box ELEVATION Knox box w/ Key to the Drop Latch 1/4" X 4" AJum. Louver Panels Rotated et i2 Degree5 I!I I„i b' Set Post 56" Min Into own Concrete Footing as Shown Panic Hardware on Dog Run Side of Gate GATE AT DOG RUN 1/4" = V_0" Post b'-D" O.G. (Typ.) 4" O.G. (Typ.) 2" Sq T.S. Horizontal 2" 5q. T.5. pall (Typ.) Post (Typ.) iv 4 m in, "Sold Sq. Pickets I II I II II 2" Sq. T.S. Horizontal. n Rail (Typ.) 7' HT. PERIMETER WOOD FENCE Z ELEVATION — 2" Thk. Stone Cap (Parapet) PARAPET RAIL AT LEVEL 2 SCALE: 1/4'' = 1'-0" SCALE: 1/2" = 1'-0" �THE LANDSCAPE DETAILS 1096 ROLLINS ROAD, BURLINGAME 11/22/19 Lt.5 � I HANOVER NO COMPANY E�•,�"• PLANTING LEGEND - COMPREHENSIVE PLANTING LEGEND - COMPREHENSIVE TREES SHRUBS QUANTITY SYMBOL BOTANICAL NAME COMMON NAME SIZE NOTES LABEL QUANTITY SYMBOL BOTANICAL NAME COMMON NAME SIZE NOTES S-10 49 Mshonia surybradeata Mahonia Soft Caress 5 gallon Full Container 1 18 O Acer pelmatum 'SenBo Coral Bark Japanese Maple 24' Box Standard soft Caress' kaku' S-11 94 ($ Nandine domestics Gulf Stream' 5 gallon Full Container rLABIL Gu8 Stream Nandina 2 g O+ Betula nigre River Birch 24' Box Multi -trunk 5-12 28 Ph—urh 'Maori Maori Queen N.Z. Flax 5 gallon Full Container Queen T-3 5 0 Juniperus chinensis Spartan Juniper 24" Box Full to Ground S-13 71 O Cfto Luykan �rasus Otto Luyken Laurel 5 gallon Full Container 'Spartan' 5-14 57 O Raphioleps/s umbellate Dwarf Ydda edda Hawthorne 5 gallon Full Container Minor' T-4 3 Olea europeea'Swan Hill' Swan Hill Olive 24' Box Multi -trunk 5-15 33 � Sercncocca n..wdia Fragrant Sweet Box 5 galon Full Container T-5 12 Plat nu- acen-ia 'Columbia' Cdumbia London Plane 36' Box Standard 5-16 23 Temstroam. gymnanthere S ttan' Bigfoot Clay— 5 gallon Full Container S-17 40 (D V'bumum a—b— Chindo' Awabuki Viburnum 5 gallon Full Container T-6 7 Q Podocarpus elongetus Ice. Blue Yellow Wood 15 G Full to Ground Monmal' GROUNDCOVER &VINES GC-1 120 sf n/a Seasonal Color 6" Pd 910.0. T-7 8 (D Podocarpus h.nkleii Long Leaf Yellow Wood 15 G Full to Ground QC-2 490 Liriops muscan Big Blue' Big Blue Liriope 1 G 12" O.C. T-8 13 O+ Podocarpus macrophyllus Yew Podocarpus 15 G Full to Ground e•O�sf Rosmannus oftidnelis GC-3 112 'e'e'Oe }o Huntington Carpet' Huntington Carpet Rosemary 1. 12' O.C. e SHRUBS GC-4 1,175 Tiechelospermum asiet/cum Asian Jeamine 1Q 12'0.0. S-1 9 O° AeorNum haworthli Pinwheel A6onium 5 gallon Full Container GC-5 40 Ophiopogon jaPonicus ?Van—, Dwarf Mondo 4' Pot 610.0. S-2 143 Agape thus africanus Whit. Lily of the Nile 5 gallon Full Container GC-6 1,180 sf rVe Mexican Beach Pebble Black 3'-5' Pieces n/a ,Q i9lbus' S-3 7 # Agave sh—, California Native Agaves 15 gallon Full Container GC-7 415 sf O 00 n/e Mexican Beach Pebble Bone 3'-5' Piece. n/a S-4 3 Agave weber Webers Agave 24' Box Full Container n/a Washed Drain Rock 3/4' Pieces n/a GC-8 2,175 at FV S-5 138 ® Dietes indoides African Ads (Blue w/ White) 5 gallon Full Container V-1 8 Trechalospermum jasminoldes Star Jeamine; Staked Vine 15 G Per Plan S-6 31 ® Enobdrya japonica Coppertone Loquet 5 gallon Full Container LAWN & SYNTHETIC TURF 1oppertone S-7 72 Gardenia Issminddes Dwarf Gardenia 5 gallon Full Container L-t 1,910 at ,. Feet eruntlineoea Tall Fescue Sod Veitchil S-8 25 Hakonerhlos macra All Gold Japanese Forest Grass 5 gallon Full Container L-2 2.000 sf n/a Select VR by Foreved awn Synthetic Turf All Gdd rS9 85 a Ilex cornuta Carl— Holly 5 gallon Full Container Larissa' THE B k f I PLANTING LEGEND 1096 ROLLINS ROAD, BURLINGAME I 11/22/19 I L2,0 �� HANOVER ev COMPANY L-2 THE I B k F I N RTH�NORTHCT FLOOR 1 PLANTING PLAN 1096 ROLLINS ROAD, BURLINGAME 11/22/19 I L2.1 ��� HANOVER �� COMPANY « �.--- o' 1s so' so' ?i[]i?� •�[II■ 1,:_'; I1■III oil- :. � \1 �� _ III■ � \\ \11\�\ '���i�;� • kt. .• `� IIWJ�air r ail y� I I► �_ uu _" • \� �11' � ;. � . •« �. ;, .�►� 1�� � � �Q � 1 ��� .,; �:�'�Grr� ■II' �, � ' IFS \1 .:�:... • �:-',�.� � Vic.. ,"45�— , • � . x ,ate �'''' ,�-,^ , ' � ."'Y. �• � ��1 �\� �, � � E. � y� . —.: � � il■ I il■ �` • k f � as 1� �_ �■ ,i � `; _ � t \ r. , �\�"�� \� ` , ,� i ,` �aa'a4ra+ha.Y�.. .arts � \�:i� L�� �■ • ���II � :• r....4.. � 11� ��� �. � mr— ills B k F TRUE � PROJECT FLOOR 2 PLANTING PLAN 1095 ROLLINS ROAD, BURLINGAME I 11/22/19 I L2.2 �*THE HANOVER I u� NORTM RORT. COMPANY --- -­ P,,. 0' 15' W 60' o�d Property Line THE TRUE�PR-ECT FLOOR 6 PLANTING PLAN 1096 ROLLINS ROAD, BURLINGAME 11/22/19 I L2.3 �VWBK( HANOVERTH COMPANYo 1s 3o sa Total Site Landscaping: Level 01 - 6,055 s1 Level 02 - 2,365 s1 Level 06 -140 s1 Total - 8,560 sf 140 5f 2,5&5 of LEVEL 01 �_ � THE B k F I TRUE�PROJECT TOTAL SITE LANDSCAPING 1096 ROLLINS ROAD, BURLINGAME I 11/22/19 I L2,5 � HANOVER �` NORTH NORTN COMPANY • 0' 25' 50, 100 1095 ROLLINS ROAD APARTMENTS PROJECT INITIAL STUDY / MITIGATED NEGATIVE DECLARATION Prepared for City of Burlingame January 2020 Prepared by Circlepoint Page left intentionally blank City of Burlingame 1095 Rollins Road Apartments Project Mitigated Negative Declaration (MND) City File No: ND-604-P Prepared for: City of Burlingame Community Development Department 501 Primrose Road Burlingame, CA 94010 (650)-558-7256 Prepared by: Circlepoint 46 South First Street San Jose, CA 95113 January 2020 This page intentionally left blank. 1095 Rollins Road Apartments Project MITIGATED NEGATIVE DECLARATION (MND) Pursuant to the California Environmental Quality Act (CEQA) Division 13, Public Resources Code City of Burlingame 501 Primrose Road Burlingame, CA 94010 (650)-558-7256 1. Project Description The project site encompasses two parcels with the address of 1095 Rollins Road (APN 026-231- 250 and 026-231-260) in the central area of Burlingame (City). The project site is north of downtown and within walking distance of the Broadway Caltrain Station, and is located between Cadillac Way to the west and Toyon Drive to the east. The 1.08-acre project site is predominantly flat with existing development present. The site has frontage on Rollins Road to the north, and the western, southern, and eastern property lines are adjacent to surrounding development. Surrounding development includes a gas station to the west, Northpark Apartments to the south, and a City utility station to the east The project site is outside of the boundaries of both the North Burlingame/Rollins Road Specific Plan and the Bayfront Specific Plan. The North Burlingame/Rollins Road Specific Plan area terminates on the northwest side of Broadway, and the Bayfront Specific Plan only includes areas on the bayside of US-101. The City's General Plan land use designation for the project site is Commercial (Shopping & Service), and the site is zoned C-1(Commercial). The current land use designation and zoning do not permit residential development. Land use and zoning for the project site and vicinity include areas zoned for Multifamily residential (114) and Commercial (Cl). Stepping Stone Preschool is the nearest school to the project site, approximately 0.5 mile southeast. The project site is developed with a restaurant, Fattoria a Mare, and elevated tennis courts that are used by the adjacent Northpark Apartments. Surface parking is located under the elevated tennis courts. Aside from some minimal landscaping and the structures described above, the project site is paved and contains two trees are present on the project site: a small Australian laurel (Pittosporum tobira) tree in the southeast corner of the site, and an olive tree (Olea europaea) along Rollins Road. Eight trees are located offsite but their canopies partially overhang the project site. These include Monterey pines, Monterey cypresses, and Chinese elm. The project would include demolition of the existing structures onsite and construction of a new six -story, approximately 75-foot-tall multifamily residential building containing 150 dwelling units. The building would total 195,000 gross square feet. The building would include a mix of studio, one -bedroom, two -bedroom, and three -bedroom apartments. Ten percent of the apartment units would be designated as affordable housing for moderate income households. The project would reduce the pervious surfaces at the site from 40,380 square feet to 39,697 square feet. The project plans are included as Appendix A of this initial study (IS)/ mitigated negative declaration (MND). 2. Determination An MND, City File No. ND-604-P, is proposed by the City of Burlingame for the project. An IS and supporting documents have been prepared to determine if the project would result in potentially significant or significant impacts to the environment (Exhibit A, Initial Study). A Mitigation Monitoring and Reporting Program (MMRP) is included as Exhibit B. Revisions to the IS made to clarify mitigation measures and address public comments are reflected in Exhibit A, and summarized in Exhibit C, Errata Memorandum. Throughout the IS, bold, underlined text represents language that has been added to the IS/MND; text viith str6k though represents text that has been deleted from the IS/ MND. The public review period occurred from October 28, 2019 to November 25, 2019 and one comment letter was received. Responses to these comments were prepared and included as part of the administrative record and attached as Exhibit D. On the basis of the IS and the whole record, it has been determined that the proposed action, with the incorporation of the mitigation measures described below, will not have a significant impact on the environment. Public comments did not change the conclusions of the IS nor the determination of a MND. The 13 mitigation measures that have been identified are listed in Table 1 below. The supporting technical reports that constitute the record of proceedings upon which a determination is made are available for public review at the City of Burlingame Planning Division at 501 Primrose Road, Burlingame, CA 94010, between 8:00 a.m. and 5:00 p.m., Monday through Friday. Table 1 Summary of Mitigation Measures Environmental Mitigation Measures Level of Environmental Factor Impact Aesthetics Mitigation Measure AES-1: The project developer Less than Significant shall install low -profile, low -intensity lighting with Mitigation directed downward to minimize light and glare. Incorporated Exterior lighting shall be low mounted, downward casting, and shielded. In general, the light footprint shall not extend beyond the periphery the property. Implementation of exterior lighting fixtures on all buildings shall also comply with the standard California Building Code (Title 24, Building Energy Efficiency Standards) to reduce the lateral spreading of light to surrounding uses, consistent with City Municipal Code 18.16.030 that requires that all new exterior lighting for residential developments be designed and located so that the cone of light and/or glare from the light element is kept entirely on the property or below the top of any fence, edge or wall. In addition, lighting fixtures would not be located more than nine feet above adjacent grade or required landing; walls or portions of walls would Table 1 Summary of Mitigation Measures Environmental Mitigation Measures Level of Environmental Factor Impact not be floodlit; and only shielded light fixtures which focus light downward would be used, except for illuminated street numbers required by the fire department. Air Quality Mitigation Measure AQ-1: The project applicant Less than Significant shall require that all construction equipment, diesel with Mitigation trucks, and generators be equipped with Best Incorporated Available Control Technology for emission reductions of diesel particulate matter. Project construction equipment shall be equipped with at least one of the following requirements: 1. Mobile diesel -powered off -road equipment larger than 25 horsepower and operating on the site for more than two days continuously (or 20 hours in total) shall meet, at a minimum, one of the following: ■ Engines meeting US Environmental Protection Agency particulate matter emissions standards for Tier 4 engines or equivalent; ■ Use of alternatively -fueled equipment (i.e., non -diesel) would meet this requirement; or ■ Other measures may include -the use of added exhaust devices; or a combination of measures, provided that these measures are demonstrated to reduce community risk impacts to a less -than -significant level. 2. All diesel -powered off -road equipment larger than 25 horsepower must apply diesel particulate filters that reduce diesel particulate matter emissions by at least 95 percent. Air Quality Mitigation Measure AQ-2 (Option A): A location- Less than Significant specific health risk assessment (HRA) shall be with Mitigation prepared by a qualified air quality specialist in Incorporated accordance with the most recent Bay Area Air Quality Management District guidelines for modeling Table 1 Summary of Mitigation Measures Environmental Mitigation Measures Level of Environmental Factor Impact local risks and hazards. If the HRA indicates that the project would expose sensitive receptors to an unacceptable health risk from the project's proximity to U.S. 101 and Caltrain or if the cumulative health risk exceeds applicable thresholds, then mitigation (such as incorporating HVAC systems with high efficiency DPFs or MERV-13 filters into the ventilation design, weatherproofing windows and doors, installation of passive electrostatic filtering systems, and adoption of a maintenance plan for the HVAC and air filtration systems) that reduces health risk below standards recommended by the Bay Area Air Quality Management District shall be incorporated into the development prior to permit issuance. Mitigation Measure AQ-2 (Option B): The applicant shall submit to the City a ventilation proposal prepared by a licensed design professional for the residences that describes the ventilation design and how that design will (a) filter outside air entering the building through its HVAC system with an efficiency of at least 90 percent, and (b) ensure all dwelling units would be below the excess cancer risk level of 10 in 1 million established by the BAAQMD. The specific means by which these performance standards are achieved will be determined by the applicant; however, it is assumed that installation of Minimum Efficiency Reporting Value 13 filters with a Dust Spot Efficiency rating of 89 to 90 percent and an arrestance rate of over 98 percent will be required. Additional measures used to meet the aforementioned performance standards could include, but would not be limited to the following: 1. For units that would use operable windows or other sources of infiltration of ambient air, the development should install a heating ventilation and cooling (HVAC) system that includes high efficiency particulate filters. 2. For units that would limit infiltration through non -operable windows, a suitable ventilation system should include filtration Table 1 Summary of Mitigation Measures Environmental Mitigation Measures Level of Environmental Factor Impact specifications equivalent to or better than the following: (1) American Society of Heating, Refrigerating and Air- Conditioning Engineers Minimum Efficiency Reporting Value 13 supply air filters, (2) greater than or equal to one air exchanges per hour of fresh outside filtered air, (3) greater than or equal to four air exchanges per hour recirculation, and (4) less than or equal to 0.25 air exchanges per hour in unfiltered infiltration. These types of filtration methods are capable of removing approximately 90 percent of the diesel particulate matter emissions from air introduced into the HVAC system. 3. Windows and doors should be fully weatherproofed with caulking and weather- stripping that is rated to last at least 20 years. Weatherproof should be maintained and replaced by the property owner, as necessary, to ensure functionality for the lifetime of the project. 4. Where appropriate, install passive (drop -in) electrostatic filtering systems, especially those with low air velocities (i.e., 1 mile per hour) 5. Ensure an ongoing maintenance plan for the HVAC and filtration systems. Manufacturers of these types of filters recommend that they be replaced after two to three months of use. The applicant should inform occupants regarding the proper use of any installed air filtration system Biological Resources Mitigation Measure 13I0-1: If construction activities Less than Significant commence during the nesting/breeding season of with Mitigation native bird species potentially nesting near the site Incorporated (typically February 1 through August 31 in the project region), a pre -construction survey for nesting birds shall be conducted by a qualified biologist Table 1 Summary of Mitigation Measures Environmental Mitigation Measures Level of Environmental Factor Impact within two weeks prior to the commencement of construction activities. If active nests are found in areas that could be directly affected by construction and would be subject to prolonged construction -related noise, a no -disturbance buffer zone shall be created around active nests during the breeding season or until a qualified biologist determines that all young have fledged. The avoidance buffer size shall be 300 feet for raptor species and 150 feet for all other bird species. The size of the buffer zones and types of construction activities restricted within buffers will be determined by a qualified biologist by taking into account factors such as the following: ■ Noise and human disturbance levels at the construction site at the time of the survey and the noise and disturbance expected during the construction activity; ■ Distance and amount of vegetation or other screening between the construction site and the nest; and ■ Sensitivity of individual nesting species and behaviors of the nesting birds. Cultural Resources Mitigation Measure CUL-1: Prior to demolition or Less than Significant other ground disturbance, a qualified archaeologist with Mitigation will conduct further archival and field study to Incorporated identify archaeological resources that may show no indication on the surface, including a good faith effort to identify whether the shellmound indicated by the California Historical Resources Information System search is present on the project site. Field study may include, but is not limited to, hand auger sampling, shovel test units, or geoarchaeological analyses as well as other common methods used to identify the presence of buried archaeological resources. If an archaeological resource is identified, the archaeologist will provide site -specific recommendations. In the event archaeological resources are encountered during construction, work will be Table 1 Summary of Mitigation Measures Environmental Mitigation Measures Level of Environmental Factor Impact halted within 100 feet of the discovered materials and workers will avoid altering the materials and their context until a qualified professional archaeologist has evaluated the situation and provided appropriate recommendations. Cultural Resources Mitigation Measure CUL-2: In the event that human Less than Significant remains are discovered during project construction, with Mitigation there shall be no further excavation or disturbance Incorporated of the site or any nearby area reasonably suspected to overlie adjacent human remains. The county coroner shall be informed to evaluate the nature of the remains. If the remains are determined to be of Native American origin, the Lead Agency shall work with the Native American Heritage Commission and the applicant to develop an agreement for treating or disposing of the human remains. Geology and Soils Mitigation Measure GEO-1: Project design and Less than Significant construction shall adhere to Title 18, Chapter 18.28 with Mitigation of the City Municipal Code, and demonstrate Incorporated compliance with all design standards applicable to the California Building Code Zone 4 would ensure maximum practicable protection available to users of the buildings and associated infrastructure. Geology and Soils Mitigation Measure GEO-2: A discovery of a Less than Significant paleontological specimen during any phase of the with Mitigation project shall result in a work stoppage in the vicinity Incorporated of the find until it can be evaluated by a professional paleontologist. Should loss or damage be detected, additional protective measures or further action (e.g., resource removal), as determined by a professional paleontologist, shall be implemented to mitigate the impact. Hazards and Mitigation Measure HAZ-1: The contractor shall Less than Significant Hazardous Materials comply with Title 8, California Code of with Mitigation Regulations/Occupational Safety and Health Incorporated Administration requirements that cover construction work where an employee may be exposed to lead. This includes the Table 1 Summary of Mitigation Measures Environmental Mitigation Measures Level of Environmental Factor Impact proper removal and disposal of peeling paint, and appropriate sampling of painted building surfaces for lead prior to disturbance of the paint and disposal of the paint or painted materials. Hazards and Mitigation Measure HAZ-2: The applicant shall Less than Significant Hazardous Materials contract a Certified Asbestos Consultant to conduct with Mitigation an asbestos survey prior to disturbing potential Incorporated asbestos containing building materials and shall follow the Consultant's recommendations for proper handling and disposal of asbestos containing materials. Hazards and Mitigation Measure HAZ-3: The contractor shall Less than Significant Hazardous Materials ensure the appropriate handling, storing, and with Mitigation sampling of any soil to be removed from the subject Incorporated property to eliminate potential health and safety risks to the public, including construction workers. Hazards and Mitigation Measure HAZ-4: Workers handling Less than Significant Hazardous Materials demolition and renovation activities at the project with Mitigation site will be trained in the safe handling and disposal Incorporated of any containments with which they are handling or disposing of on the project site. Noise Mitigation Measure NOI-1: The following mufflers Less than Significant and sound enclosures shall be utilized during project with Mitigation construction to reduce noise levels from individual Incorporated pieces of construction equipment: ■ Generators and air compressors shall be surrounded by acoustic shielding and/or sound enclosures capable of reducing noise by at least 6 decibels (dB) using the A - weighted sound pressure level (dBA); ■ An industrial grade muffler or muffler of similar capacity capable of reducing engine noise by at least 10 dBA shall be installed on excavators, dozers, tractors, loaders, backhoes, graders, and bore/drill rigs; and ■ An industrial grade muffler or muffler of similar capacity capable of reducing engine Table 1 Summary of Mitigation Measures Environmental Mitigation Measures Level of Environmental Factor Impact noise by at least 15 dBA shall be installed on concrete/industrial saws. Tribal Cultural See Mitigation Measure CUL-1 and CUL-3. Less than Significant Resources with Mitigation Incorporated Kevin Gardiner, City of Burlingame Date Community Development Director This page intentionally left blank. EXHIBIT A City of Burlingame 1095 ROLLINS ROAD APARTMENTS PROJECT Initial Study Prepared for: City of Burlingame Community Development Department 501 Primrose Road Burlingame, CA 94010 Prepared by: Circlepoint 46 S First Street San Jose, CA 95113 October 2019 Page left intentionally blank Initial Study 1095 Rollins Road Apartments TABLE OF CONTENTS Initial Study and Environmental Checklist Form............................................................................. 1 Environmental Factors Potentially Affected................................................................................... 2 Determination................................................................................................................................. 3 ProjectDescription.......................................................................................................................... 4 Environmental Impact Checklist.................................................................................................... 15 1 Aesthetics.......................................................................................................................... 15 2 Agriculture and Forestry Resources.................................................................................. 23 3 Air Quality.......................................................................................................................... 25 4 Biological Resources.......................................................................................................... 41 5 Cultural Resources............................................................................................................. 45 6 Energy................................................................................................................................48 7 Geology and Soils.............................................................................................................. 53 8 Greenhouse Gas Emissions................................................................................................ 58 9 Hazards and Hazardous Materials..................................................................................... 68 10 Hydrology and Water Quality........................................................................................ 74 11 Land Use and Planning.................................................................................................. 80 12 Mineral Resources......................................................................................................... 82 13 Noise..............................................................................................................................84 14 Population and Housing................................................................................................ 95 15 Public Services...............................................................................................................97 16 Recreation................................................................................................................... 101 17 Transportation.............................................................................................................103 18 Tribal Cultural Resources............................................................................................. 111 19 Utilities and Service Systems....................................................................................... 113 20 Wildfire........................................................................................................................117 21 Mandatory Findings of Significance............................................................................ 119 References................................................................................................................................... 121 Initial Study 1095 Rollins Road Apartments LIST OF TABLES Table 1 Air Quality Thresholds of Significance........................................................................... 27 Table 2 Maximum Daily Production Construction Emissions .................................................... 29 Table 3 Project Operational Daily Emissions.............................................................................. 30 Table 4 Project Operational Maximum Annual emissions......................................................... 30 Table 5 Health Risks Associated with Construction Activity...................................................... 32 Table 6 Cumulative Health Risks Associated with Construction Activity at the MEI ................. 33 Table 7 Health Risks Associated with Construction Activity After Mitigation ........................... 36 Table 8 Individual and Cumulative Cancer Risk and Particulate Matter Concentration............ 37 Table 9 Health Risks Associated with Construction Activity After Mitigation ........................... 39 Table 10 Estimated Fuel Consumption During Construction................................................... 49 Table 11 Estimated Project Annual Transportation Energy Consumption .............................. 50 Table 12 SB 32 Locally -Appropriate Project -Specific Threshold .............................................. 64 Table 13 Estimated Construction GHG Emissions.................................................................... 64 Table 14 Combined Annual Emissions of GHGs....................................................................... 65 Table 15 Outdoor Noise Level Planning Criteria...................................................................... 86 Table 16 Maximum Allowable Noise Levels from Construction Equipment ............................ 87 Table 17 Project Noise Monitoring Results.............................................................................. 89 Table 18 Maximum Noise Levels from Project Construction................................................... 90 Table 19 Vibration Levels Measured during Construction Activities ....................................... 93 Table 20 Vibration Levels at Nearest Building......................................................................... 94 Table 21 Nearby Elementary School Capacity......................................................................... 99 Table 22 Trip Generation Summary....................................................................................... 106 Table 23 Trip Distribution Assumptions................................................................................. 106 Table24 Levels of Service...................................................................................................... 107 Initial Study 1095 Rollins Road Apartments LIST OF FIGURES Figure1 Project Location........................................................................................................... 6 Figure2 Project Site................................................................................................................... 7 Figure3 Land Use...................................................................................................................... 8 Figure4 Zoning.......................................................................................................................... 9 Figure5 Site Plan..................................................................................................................... 10 Figure6 North Elevation.......................................................................................................... 11 Figure 7 Rendering: View from Rollins Road........................................................................... 12 Figure 8 Rendering: View from Rollins Road........................................................................... 13 Figure 9 Existing Visual Setting from Rollins Road Facing South ............................................. 17 Figure 10 Visual Rendering from Rollins Road Facing South ..................................................... 18 Figure 11 Existing Visual from Rollins Road Facing North......................................................... 19 Figure 12 Visual Simulation from Rollins Road Facing North .................................................... 20 Figure 13 Noise Measurement Locations.................................................................................. 88 LIST OF APPENDICES A B C D E F G H I J K L M Project Plans Air Quality Technical Report Biological Resources Technical Memorandum Tree Inventory Report CHRIS Records Search Energy Study Geotechnical Exploration Report Greenhouse Gas Report Phase I Site Assessment Phase II Site Assessment Noise Report Transportation Impact Analysis NAHC Sacred Lands File Search Initial Study This page intentionally left blank 1095 Rollins Road Apartments Initial Study 1095 Rollins Road Apartments INITIAL STUDY AND ENVIRONMENTAL CHECKLIST FORM CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) 1. Project Title 2. Lead Agency 3. Contact Person and Phone Number 4. Project Location 5. San Mateo County Parcel Number 6. Project Sponsor's Name and Address 7. General Plan Designation 8. Zoning 9. Description of Project 10. Surrounding Land Uses and Setting 1 1095 Rollins Road Apartments City of Burlingame 501 Primrose Road Burlingame, CA 94010 Catherine Keylon, Senior Planner Telephone: (650) 558-7252 E-Mail: ckevlon@burlinaame.ore 1095 Rollins Road, Burlingame, CA 94010 APN 026-231-250 APN 026-231-260 The Hanover Company 156 Diablo Road, Suite 220 Danville, CA 94526 General Plan Shopping and Commercial C-1 (Commercial) See Project Description on page 4 Gas Station/City pump station/Multifamily Residential Initial Study 1095 Rollins Road Apartments ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "potentially significant impact" as indicated by the checklist on the following pages. ® Aesthetics ® Air Quality ® Cultural Resources ® Geology and Soils ® Hazards and Hazardous Materials ❑ Land Use and Planning ® Noise ❑ Public Services ❑ Transportation ® Utilities and Service Systems ❑ Mandatory Findings of Significance 2 ❑ Agriculture and Forestry Resources ® Biological Resources ® Energy ® Greenhouse Gas Emissions ❑ Hydrology and Water Quality ❑ Mineral Resources ❑ Population and Housing ❑ Recreation ® Tribal Cultural Resources ❑ Wildfire Initial Study DETERMINATION On the basis of this initial study: 1095 Rollins Road Apartments ❑ I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. X I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. ❑ I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. ❑ I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. ❑ I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. Kevin Gardiner Community Development Director Date Initial Study 1095 Rollins Road Apartments PROJECT DESCRIPTION The City of Burlingame (City) has received an application for construction of a new, six -story multifamily residential building at 1095 Rollins Road. The City is the lead agency under the California Environmental Quality Act (CEQA), and questions on the project should be directed to Catherine Keylon, Senior Planner, 650-558-7252. The project applicant is The Hanover Company, 156 Diablo Road, Suite 220, Danville, CA 94526. Project Location and Setting The project site encompasses two parcels with the address of 1095 Rollins Road (APN 026-231- 250 and 026-231-260). 1095 Rollins Road is in the central part of the City, San Mateo County, California (Figure 1). The project site is north of downtown and within walking distance of the Broadway Caltrain Station, and is located between Cadillac Way to the west and Toyon Drive to the east. The 1.08-acre project site is predominantly flat with existing development present. The site has frontage on Rollins Road to the north, and the western, southern, and eastern property lines are adjacent to surrounding development. Surrounding development includes a gas station to the west, Northpark Apartments to the south, and a City utility station to the east (Figure 2). United States (US) Route 101(US-101) is directly opposite the project site, across Rollins Road. General Plan and Zoning The City's General Plan land use designation for the project site is Commercial (Shopping & Service), and the site is zoned C-1(Commercial). The current land use designation and zoning do not permit residential development. Land use and zoning for the project site and vicinity are shown on Figure 3 and Figure 4. The City recently completed the process of updating its General Plan. The Final Environmental Impact Report (EIR) for the General Plan update was certified in October 2018, and the updated General Plan was adopted by the City Council in January 2019. However, the project application was received by the City, deemed complete, and determined to be subject to CEQA prior to the General Plan update. Therefore, pursuant to CEQA Guidelines Section 15060, which provides direction to CEQA lead agencies on when formal CEQA review shall begin, this analysis evaluates the project against the prior General Plan land use map. The project site is outside of the boundaries of both the North Burlingame/Rollins Road Specific Plan and the Bayfront Specific Plan. The North Burlingame/Rollins Road Specific Plan area terminates on the northwest side of Broadway, and the Bayfront Specific Plan only includes areas on the bayside of US-101. Site Conditions The project site is developed with a restaurant, Fattoria a Mare, and elevated tennis courts that are used by the adjacent Northpark Apartments. Surface parking is located under the elevated tennis courts. Aside from some minimal landscaping and the structures described above, the project site is paved. Initial Study 1095 Rollins Road Apartments Two trees are present on the project site: a small Australian laurel (Pittosporum tobira) tree in the southeast corner of the site, and an olive tree (Olea europaea) along Rollins Road. These trees do not meet the City's criteria for tree protection and can be removed without a tree removal permit. Eight trees are located offsite but their canopies partially overhang the project site. These include Monterey pines, Monterey cypresses, and Chinese elm. Project Characteristics The project would include demolition of the existing structures onsite and construction of a new six -story, approximately 75-foot-tall multifamily residential building containing 150 dwelling units. The building would total 195,000 gross square feet. The building would include a mix of studio, one -bedroom, two -bedroom and three -bedroom apartments. Ten percent of the apartment units would be designated as affordable housing for moderate income households. The proposed site plan and elevations are shown on Figure 5, Figure 6, Figure 7, and Figure 8. The project would require combining the two existing parcels into one parcel. The building frontage along Rollins Road would have a setback of 9 to 10 feet from the property line. The building's massing would be broken into several components through depth articulation along the fagade, and a mix of building materials would present a varied fagade to the street (Figure 6). New hardscaping installed at the ground level along Rollins Road would be predominantly impervious concrete pavement. Proposed landscape areas would be pervious, and are proposed along the western, southern, and eastern sides of the site. Up to 60 percent of the front setback along Rollins Road would consist of pervious landscaped areas. The project would include a podium courtyard of up to 6,899 square feet and three roof decks totaling 2,245 square feet of occupiable space. These open spaces would be available to all residents. Based on the project type, this would meet the-City's requirements for open space as outlined in the City's municipal code (BMC) (26.30.070), which does not require private open space for apartment projects. Transportation and Parking The project site is accessible by multiple forms of transportation. The project site is 0.3 miles from the Broadway Caltrain Station, and is also accessible from SamTrans lines 46 along Carolan Avenue and the 292 line along California Drive (with service to the Caltrain station). The City's Broadway Millbrae Shuttle stops at the intersection of Broadway and California Drive, adjacent to the Caltrain Station. Bicycle routes along Carolan Avenue and Broadway allow for easy access from the project site to Downtown areas and the rest of the City. The project would include 192 parking spaces for residents, with 178 stacked parking spaces, 9 regular parking spaces, and 5 Americans with Disabilities Act (ADA) accessible parking spaces. Parking would be in a basement level and ground floor parking garage. Auto access to the parking garage would be provided via a garage door along Rollins Road. The 192 parking spaces would provide a parking ratio of just over 1 space per studio and one -bedroom unit and 2 spaces per two and three -bedroom unit. — 14 q N- 4% Oak' N *1141 ON "OMMI apf I�Ifw, �\Om . . . . . . . . . ......... J. Oq 41P ,6"DI 4(k It 4k Rollins Rd 4f Ilk OProject Site Project Location n y J w . �rv .� A iB$ .� t r,��� ys� k �,..� - �- a J .wel w, - a � p ■1 � we. a r - H � *w a„ Figure 1095 Rollins Road Legend Not to scale Project Site Land Use Source: City of Burlingame, 2019 8 T Fig«re 4 0 1095 Rollins Road 0 Source: BDE Architecture, 2019 10 Site Plan Not to scale 911 ERR Z Q 1 0 1 5 , 9 F 0 03Ll .4 N 90 99 E 421 IV I I 1 46 oil 9 n CIR Rn INS; SWIM an an" .5 a; La 98P 2 WZ flea 1, see GO lama 1255 to OEM f, fz EBB n Rum In L N.— it 111 fit its ism' I aim' REV fill 121 gig I I I to Ila gig MISS of Sac me '122 man tan ion so INS IBM is on not am too a ON a a .9-wi In" a DUE NIB visa OUR was 5 1% all is i , Im I I (go III � 'm all all all 10 1 4 R � " , , ", U is 1*121 BOB In 11 1 11 1, 111 ` 1 111 111 all a III 10 SUP ON a ONO an ING No goo 12 NINO pea RMIN ISMI is C INC a 1W & kin log adz ONO a Go, INWIR GO Mtge I a visa GO" So .0 ERB 5 1111-6 004 1. 9111-1 SIG -`,` 411 Its 1 41 no 11111 INS, • go 01 of III ;sill III lit SIG :;J1 Igo oil I I I a a A n gig I R age visa a 20 r. so's Inn 1195 0 a Sao (19 NNW IN. 101 v BAR Ell 19 Bill 121 130 son ,®as in ®eaid mod Figure 1095 Rollins Road Rendering: View from Rollins Road Source: BDE Architecture, 2019 12 Not to scole a� V `14 �.. r fill 04 e: e ---� I\Y y 7 t t � $a\� z sr„ � <� 6„�'a �.�1 �x�i� kiaS c:x � 1� �+ ®Ir �� : ° '. � _ � i• .. � e P'Y P d 1„�SRSw .�. °'°•#h.,. °mom k .»., �l�✓ v v �, waaeam,ex.m .. a v ✓ rt s a e, Figure n Initial Study 1095 Rollins Road Apartments Trees and Landscaping The project would require removal of the two trees onsite, which would be replaced with 17 new trees along Rollins Road, 14 trees along the side setbacks of the proposed building, 13 new trees on the roof deck, and 31 trees in the outdoor courtyard. Tree species are anticipated to include coral bark maple (Acer palmatum), river birch (Betula nigra), Spartan juniper (luniperus chinensis), Columbia London plane (Plotanus acerfolia "Columbia'J, and others. In addition to trees, the project would include ground level landscaping, courtyard landscaping, and roof deck landscaping. Landscaping plans indicate a mix of shrubs and groundcover. Construction Project construction would begin in the summer of 2020 and conclude in the spring of 2022 for a total duration of 20 months. Construction would be completed in one phase, and would include typical activities such as demolition, site grading, excavation for building foundations, concrete work, framing, and interior and exterior architectural coatings. Typical construction equipment such as backhoes, heavy duty trucks, and excavators would be used at the project site. No pile driving is anticipated. Construction would require the demolition and removal of approximately 24,537 square feet of existing improvements on the site, and removal of approximately 23,500 cubic yards of excavated soil (cut) from the site. Imported fill material would not be required. The project would require lateral connections to sanitary sewer which exists in the public right- of-way along Rollins Road, along with new connections to water and gas lines. The project site will continue to access electricity via a sub -surface PG&E transformer located on the Northpark Apartments property south of the subject property, via an easement. Approvals The project requires the following approvals from the City • General Plan amendment to change land use to High Density Residential • Rezoning to R-4 Multifamily Residential • Design Review • Conditional Use Permit to exceed 35-foot building height • Lot merger to combine two existing parcels into one parcel • Density Bonus • BMC, Chapter 25.63.040(a): By -right parking incentive (allows for reduced parking requirement) • BMC, Chapter 25.63.040(c): Development Concession — use of parking stackers • BMC, Chapter 25.63.050: Waiver/Modification of Development Standard— Lot Coverage 14 Initial Study 1095 Rollins Road Apartments ENVIRONMENTAL IMPACT CHECKLIST 1 Aesthetics Less Than Significant or Significant Issues Potentially Impact with Except as provided in Public Resources Code Section Significant Mitigation Less than 21099, would the project: Impact Incorporated Significant No Impact a) Have a substantial adverse effect on a scenic ❑ E® ❑ vista? b) Substantially damage scenic resources, El ❑ ❑ including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? c) In non -urbanized areas, substantially degrade ® ❑ the existing visual character or quality of public views of the site and its surroundings? (Public views are those that are experienced from publicly accessible vantage point). If the project is in an urbanized area, would the project conflict with applicable zoning and other regulations governing scenic quality? d) Create a new source of substantial light or glare ® ❑ El which would adversely affect day or nighttime views in the area? Setting The City is located within San Mateo County, east of the Santa Cruz Mountains and west of the San Francisco Bay (bay). The City is surrounded by the City of Millbrae to the northwest, the bay to the east, the City of San Mateo to the southeast, and the Town of Hillsborough to the southwest. Most of the City is located on gently sloping valley floor and is a highly developed, urban and suburban area. The western portions of the City are located on foothills rising to the Santa Cruz Mountains that offer scenic views of the Santa Cruz Mountains, the bay, and the East Bay Hills. As noted in the Project Description, the City's General Plan land use designation for the project site is Commercial (Shopping & Service), and the site is zoned C-1 (Commercial). The project site is located in an urban area adjacent to major roadways and residential and commercial development. The existing structures at the project site include a restaurant and elevated tennis/basketball courts with surface parking located underneath. US 101, a gas station, and residential and commercial buildings are visible to the surrounding residential and commercial uses and to motorists, pedestrians, and bicyclists traveling along 1095 Rollins Road. The project includes removing all existing structures on the site and redeveloping the site with a six -story apartment building. 15 Initial Study 1095 Rollins Road Apartments Discussion a) Have a substantial adverse effect on a scenic vista? (Less than Significant) According to the City's General Plan, important vistas include the hillside leading to the Skyline Ridge as seen from the bay plain, and the bay as seen from the hillside. As shown in Figure 9 through Figure 12, which compare existing views to visual simulations of the project, the project would not significantly impact either scenic resource. Public views of the foothills rising to the Santa Cruz Mountains are already obscured by existing development in the project vicinity and the bay is not visible from the project site. The new development would be six stories at its highest point (75 feet in height). The applicant is seeking a general plan amendment and a rezone to change the land use at the project site to high density residential and the zoning to R-4 multifamily residential. A conditional use permit would also be obtained to allow the building height to exceed 35 feet. Given the above, this impact would be less than significant. b) Substantially damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (No Impact) The area surrounding the project is fully developed. No rock outcroppings, historic buildings, or other scenic resources are visible from the project site. Views of trees located on adjacent properties may be obstructed with implementation of the project. However, 75 new trees would be planted with implementation of the project, improving views of the project site over current conditions. The intent of the California Scenic Highway Program is to protect and enhance California's natural beauty and to protect the social and economic values provided by the state's scenic resources. State scenic highways are officially designated by Scenic Highways Advisory Committee. According the General Plan Scenic Roads and Highways Element, the project is not located near a state scenic highway. Therefore, no impact would occur. 16 1095 Rollins Road Existing Visual Setting From Rollins Road Facing South • Source: Square One, 2019 17 1095 Rollins Road Source: Square One, 2019 28 1095 Rollins Road Existing Visual From Rollins Road Facing North Source: Square One, 2019 19 1095 Rollins Road Visual Simulation From Rollins Road Facing North Source: Square One, 2019 20 Initial Study 1095 Rollins Road Apartments In non -urbanized areas, substantially degrade the existing visual character or quality of public views of the site and its surroundings? (Public views are those that are experienced rom publicly accessible vantage point). If the project is in an urbanized area, would the project conflict with applicable zoning and other regulations governing scenic quality? (Less than Significant) The project is located in an urbanized area. The project seeks a zone change to allow the use, density, and the building height of the project. However, the existing zoning does not govern any visual regulations or prescribe any particular scenic quality standards or regulations. According to the General Plan, important vistas include the hillside leading to the Skyline Ridge as seen from the bay plain, and the bay as seen from the hillside. The project would not impact either scenic resource. Therefore, with a zone change, the project would not conflict with applicable zoning or other regulations governing scenic quality. Construction Construction of the project would involve demolition, earthmoving operations, and grading activities. Temporary fencing, construction equipment, construction vehicles, staging areas, and associated construction debris would be visible on the project site for the duration of construction (approximately 20 months). The visual character and quality of the site would change temporarily, depending on the work and equipment used. However, the visual effects of construction activities would be typical of other construction projects within the area and would be temporary in nature. Operation The project would change the existing character of the project site by removing all existing structures (none of which exceed two stories in height) and redeveloping the site with a six - story apartment building. At a maximum height of approximately 75 feet, the project would be taller than the buildings surrounding the site. The new apartment building would require an application to the Planning Commission for Residential Design Review. The project would be reviewed for compliance with the Residential Design Guidebook, which offers guidance on appropriate design based on the character of the surrounding neighborhood. The project's appearance would include wood siding in brown tones, fiber cement siding in gray tones, black metal awnings, and stucco and stone veneer in off-white tones. The design's off-white and gray tones would be consistent with the tones and of the surrounding residential builds. As such, the project would not substantially degrade the existing visual character or quality of the site and the impact would be less than significant. d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Less than Significant with Mitigation) The project site is currently developed and urbanized. Streetlights, exterior commercial lighting, and vehicular lights exist in the surrounding area and along adjacent corridors. The new buildin f would contribute additional sources of light; however, exterior lighting shall be designed and installed to comply with existing regulations to reduce light pollution. Glass surfaces on the Initial Study 1095 Rollins Road Apartments proposed structure would also result in increased sunlight reflection, ambient light, and glare beyond existing conditions. This is considered a potentially significant impact. However, the following mitigation measure would reduce this impact to a less -than -significant level. Mitigation Measure AES-1: The project developer shall install low -profile, low -intensity lighting directed downward to minimize light and glare. Exterior lighting shall be low mounted, downward casting, and shielded. In general, the light footprint shall not extend beyond the periphery the property. Implementation of exterior lighting fixtures on all buildings shall also comply with the standard California Building Code (CBC) (Title 24, Building Energy Efficiency Standards) to reduce the lateral spreading of light to surrounding uses, consistent with BMC 18.16.030 that requires that all new exterior lighting for residential developments be designed and located so that the cone of light and/or glare from the light element is kept entirely on the property or below the top of any fence, edge or wall. In addition, lighting fixtures would not be located more than nine feet above adjacent grade or required landing; walls or portions of walls would not be floodlit; and only shielded light fixtures which focus light downward would be used, except for illuminated street numbers required by the fire department. 22 2 Initial Study 1095 Rollins Road Apartments Agriculture and Forestry Resources Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project: Impact Incorporated Significant No Impact a) Convert Prime Farmland, Unique Farmland, or ❑ ❑ Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? c) Conflict with existing zoning for, or cause ❑ ❑ ❑ rezoning of, forest land (as defined in Public Resources Code section 12220(g)), timberland (as defined by Public Resources Code section 4526), or timberland zoned Timberland Production (as defined by Government Code section 51104(g))? d) Result in the loss of forest land of conversion of forest land to non -forest use? e) Involve other changes in the existing ❑ environment which, due to their location or nature, could result in conversion of Farmland, to non-agricultural use or conversion of forest land to non -forest use? Setting The two parcels that make up the project site are fully developed with a restaurant and elevated tennis/basketball courts with surface parking underneath. The California Department of Conservation, Natural Resources Agency 2016 Important Farmland Finder Map identifies the City as Urban and Built Up Land. There are no agricultural or forest resources located on or near the project site.' 'California Department of Conservation, Natural Resources Agency, 2016. California Important Farmland Finder. Available at: https://maps.conservation.ca.gov/DLRP/CIFF/. Accessed: May 1, 2019. 23 Initial Study 1095 Rollins Road Apartments Discussion a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use? (No Impact) and b) Conflict with existing zoning for agricultural use, or a Williamson Act contract (No Impact) and c) Conflict with existing zoning for, or cause rezoning of, forest land (as defined in Public Resources Code section 12220(g)), timberland (as defined by Public Resources Code section 4526), or timberland zoned Timberland Production (as defined by Government Code section 51104(g))? (No Impact) and d) Result in the loss of forest land of conversion of forest land to non -forest use? (No Impact) and e) Involve other changes in the existing environment which, due to their location or nature, could result in conversion of Farmland, to non-agricultural use or conversion of forest land to non -forest use? (No Impact) The Farmland Monitoring and Mapping Program identifies the project site as Urban and Built-up Land. Surrounding land uses include apartment complexes, a gas station, and highway 101. There are no active agricultural lands, lands under a Williamson Act contract, forest lands, or timberlands on or adjacent to the project site. Furthermore, the project site is not designated for agricultural or forest uses by the City's General Plan. Therefore, the project would not conflict with existing zoning for agricultural or forest uses, nor would it result in farmland or forest land conversion. Therefore, no impact would occur. 24 3 Initial Study 1095 Rollins Road Apartments Air Quality Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project: Impact Incorporated Significant No Impact a) Conflict with or obstruct implementation of the El ❑ El 0 applicable air quality plan? b) Result in a cumulatively considerable net ❑ ❑ increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard. c) Expose sensitive receptors to substantial M El pollutant concentrations? d) Result in other emissions (such as those leading ® ❑ to odors adversely affecting a substantial number of people? The information in this section is based on the Air Quality Technical Report prepared in August 2019 (Appendix B). Setting The project site is located in the San Francisco Bay Area Air Basin (SFBAAB), which is under the jurisdiction of the Bay Area Air Quality Management District (BAAQMD). As the local air quality management agency, the BAAQMD is required to monitor air pollutant levels for conformance with state and federal air quality standards and, if they are not met, to develop strategies to meet the standards. Air quality studies generally focus on four pollutants, referred to as criteria pollutants, which are most commonly measured and regulated: carbon monoxide (CO), ground level ozone (03), nitrogen dioxide (NO2), and suspended particulate matter (PMloand PM2.5)• Depending on whether the standards are met or exceeded, the SFBAAB is classified as being in "attainment" or "nonattainment." Under state law, air districts are required to prepare a plan for air quality improvement for pollutants for which the district is in non-compliance. The BAAQMD is in non -attainment for the federal and state ozone standards, the federal and state PM2.5 (particulate matter up to 2.5 microns in size) standards, and the state PMlo (particulate matter up to 10 microns in size) standards. Additionally, the BAAQMD is required to prepare a plan for improvement for these pollutants in nonattainment. 25 Initial Study 1095 Rollins Road Apartments Regulatory Setting Air Quality Management The BAAQMD is responsible primarily for assuring that national and state ambient air quality standards are attained and maintained in the Bay Area. It is also responsible for adopting and enforcing rules and regulations concerning air pollutant sources, issuing permits for stationary sources of air pollutants, inspecting stationary sources of air pollutants, responding to citizen complaints, monitoring ambient air quality and meteorological conditions, awarding grants to reduce motor vehicle emissions, conducting public education campaigns, and many other functions. The BAAQMD has jurisdiction over much of the nine -county Bay Area including San Mateo County. The BAAQMD adopted the 2017 Clean Air Plan (2017 Plan) as an update to the 2010 Clean Air Plan. The 2017 Plan provides a regional strategy to protect public health and protect the climate. Consistent with the greenhouse gas (GHG) reduction targets adopted by the state, the 2017 Plan lays the groundwork for a long-term effort to reduce Bay Area GHG emissions to 40 percent below 1990 levels by 2030 and 80 percent below 1990 levels by 2050. To fulfill State 03 planning requirements, the 2017 control strategy includes all feasible measures to reduce emissions of 03 precursors —reactive organic gases (ROG) and nitrogen oxides (NOx)—and reduce transport of 03 and its precursors to neighboring air basins. The 2017 Plan builds upon and enhances the BAAQMD's efforts to reduce emissions of fine particulate matter and toxic air contaminants (TAC). Toxic Air Contaminants The Air Toxic "Hot Spots' Information and Assessment Act of 1987 (Assembly Bill [AB] 2588) seeks to identify and evaluate risk from air toxics sources but does not directly regulate air toxics emissions. Under AB 2588, TAC emissions from individual facilities are quantified and prioritized. "High priority" facilities are required to perform a health risk assessment and, if specific thresholds are violated, are required to communicate the results to the public in the form of notices and public meetings. Although TACs and PM2.s tend to be localized and are found in relatively low concentrations in ambient air, exposure to low concentrations over long periods can result in increased risk of cancer and/or adverse health effects in local communities. Because several communities within the Bay Area experience relatively high exposure to TACs compared with other communities, the BAAQMD established the Community Air Risk Evaluation program in 2004 to identify impacted communities. Currently the City is not considered an impacted community based on the Bay Area TAC inventory developed in 2005. However, BAAQMD's CEQA Air Quality Guidelines include risk and hazard thresholds that are intended to apply to projects that would site new permitted or non -permitted sources in proximity to receptors and for projects that would site new sensitive receptors in proximity to permitted or non -permitted sources of TACs or PM2.5 emissions. Initial Study 1095 Rollins Road Apartments Regional Air Emission Thresholds The BAAQMD CEQA Air Quality Guidelines quantify project -level air quality thresholds with defined numeric values and evaluation criteria for pollutant emissions. These project -level thresholds, shown in Table 1, represent the levels at which a project's individual emissions of criteria air pollutants or precursors would result in a cumulatively considerable contribution to the SFBAAB's existing air quality conditions. The project would result in a significant impact if construction or operational emissions would exceed any of the thresholds shown in Table 1. Table 1 Air Quality Thresholds of Significance Construction elated Operational Related Thresholds Thresholds . Pollutant/Precursor Average Daily Maximum Annual Average Daily'!; . Emissions (pounds per ' Emissions (tons per: , Emissions (pounds per day) -,:, ; ;:. " ,year)' day) ROG 54 10 54 N Ox 54 10 54 PM10 82 (exhaust) 15 82 PM2.5 54 (exhaust) 10 54 Source: Rincon 2019c Notes: NOX = oxides of nitrogen; PM2.5 = fine particulate matter with an aerodynamic resistance diameter of IS micrometers or less; PM10 = respirable particulate matter with an aerodynamic resistance diameter of 10 micrometers or less; ROG = reactive organic gases Toxic Air Contaminant Thresholds According to BAAQMD, for any proposed project that includes the siting of new receptors, an analysis of risk should be conducted following guidance developed by BAAQMD described in Recommended Methodology for Screening and Modeling Local Risks and Hazards version 3.0. BAAQMD has established the following Thresholds of Significance for local community risks and hazards associated with TACs and PM2.5 for assessing individual source impacts at a local level: ■ Not to exceed an increased cancer risk of greater than 10 in 1 Million ■ Not to exceed increased non -cancer (i.e., Chronic or Acute) risk of greater than 1.0 Hazard Index ■ Not to exceed ambient PM2.s concentration increase greater than 0.3 micrograms per cubic meters (µg/m3) annual average A project would be considered to have a cumulatively considerable impact if the aggregate total of current and proposed TAC sources within a 1,000-foot radius of the project fence line in addition to the proposed project would exceed the following Thresholds of Significance: ■ Not to exceed an increased cancer risk of greater than 100 in 1 million ■ Not to exceed increased non -cancer (i.e., Chronic or Acute) risk of greater than 10 Hazard Index ■ Not to exceed ambient PM2.5 concentration increase greater than 0.8 µg/m3 annual average 27 Initial Study 1095 Rollins Road Apartments Excess cancer risks are defined as those occurring in excess of or above and beyond those risks that would normally be associated with a location or activity if toxic pollutants were not present. Non -carcinogenic health effects are expressed as a hazard index, which is the ratio of expected exposure levels to an acceptable reference exposure level. BAAQMD defines sensitive receptors as facilities or land uses that include members of the population that are particularly sensitive to the effects of air pollutants, such as children, the elderly, and the chronically ill. These facilities include residences, school playgrounds, child-care centers, retirement homes, and convalescent homes. The nearest sensitive receptors are the multifamily residential units (Northpark Apartments) located immediately southeast of the project site. Additionally, as a residential land use, the proposed project would include the siting of new receptors. Discussion a) Conflict with or obstruct implementation of the applicable air quality plan? (No Impact) To be consistent with an air quality management plan, a project must conform to the local General Plan and must not result in or contribute to an exceedance of the local jurisdiction's forecasted growth assumptions in terms of future population, employment, or growth in Vehicle Miles Traveled (VMT). A project may be inconsistent with the air quality management plan if it would generate population, housing, or employment growth exceeding the forecasts used in the development of the air quality management plan. Population growth would lead to increased vehicle use, energy consumption, and associated air pollutant emissions. The most recent and applicable adopted air quality plan for the SFBAAB is the 2017 Plan. The project would include 150 apartment units. Based on CalEEMod defaults for the project's land use type this would result in 429 residents, which is 1.4 percent of the City's 2019 population. This is a conservative estimate because the California Department of Finance (DOF) estimates average household size in the City to be 2.4 persons in 2019, which would result in approximately 360 residents (2.4 persons per household multiplied by 150 units) (DOF 2019). As such, the population increase from the project would be nominal and not exceed the City's projected population growth. The County's Traffic Impact Study Requirements establish a significance threshold which considers a project's impact to traffic significant if its implementation increases daily trips by 500 or more. According to the Transportation Analysis (Appendix L) prepared for the project, no increase in traffic is anticipated due to the higher trip generation rates associated with the existing land use (i.e. restaurant) compared with the future residential land use. On average the 28 Initial Study 1095 Rollins Road Apartments project is expected to generate 198 fewer daily trips than the existing onsite use resulting in less VMT. Counts were not taken at the existing restaurant site but, as discussed in Section 17, Transportation, existing trip generation was based on standard ITE rates for "Quality Restaurant," in order to reflect the total number of trips to which the existing land use is entitled. Consequently, project development would not conflict with population and VMT projections used to develop the 2017 Plan planning projections. No impact would occur. b) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (Less than Significant) Construction Emissions Project construction would generate temporary air pollutant emissions. Table 2 summarizes the estimated maximum daily emissions of pollutants during project construction. Maximum daily emissions do not account for compliance with BAAQMD Basic Construction Mitigation Measures and therefore the presented analysis is conservative. As shown in Table 2, the maximum daily project emissions would not exceed BAAQMD daily thresholds for any criteria pollutant. Table 2 Maximum Daily Production Construction Emissions Estimated Emissions,(pounds/day), Year ROG NOx co PM10 PM2.s sox (exhaust) (exhaust) 2020 Maximum 12 24.8 15.1 0.4 0.4 0.1 Daily Emissions 2021 Maximum 8.4 12.3 14.0 0.6 0.6 <0.1 Daily Emissions 2022 Maximum 8.3 11.4 13.9 0.5 0.5 <0.1 Daily Emissions BAAQMD Thresholds (average 54 54 N/A 82 54 N/A daily emissions) Threshold No No N/A No No N/A Exceeded? Source: Rincon 2019c N/A = not applicable; no BAAQMD threshold for CO or SOX As shown in Table 2, construction emission would not exceed BAAQMD criteria pollutant thresholds. Therefore, this impact would be less than significant. 29 Initial Study Operational Emissions 1095 Rollins Road Apartments Long-term emissions associated with project operation, as shown in Table 3 and Table 4 would include emissions from vehicle trips (mobile sources), landscape maintenance equipment, consumer projects, and architectural coating associated with onsite development (area sources). New energy and water reduction requirements including the 2016 Title 24 Building Energy Efficiency Standards were not included in CaIEEMod, nor were the ten electric vehicle spaces planned for the project. Therefore, energy, water, and transportation emissions are a conservative estimate. As shown in Table 3 and Table 4, emissions would not exceed BAAQMD daily or annual thresholds for any criteria pollutant. Therefore, operational impacts would be less than significant. Table 3 Project Operational Daily Emissions Average Daily Emissions (pounds/day) Sources ROG NOx CO PM10 PM2.5 Sox (exhaust) (exhaust) Area 4.3 0.3 12.4 <0.1 <0.1 <0.1 Energy I <0.1 0.3 0.1 <0.1 <0.1 <0.1 Mobile 0.7 1.8 6.4 1.5 0.4 <0.1 Total Project 5.1 2.4 18.9 1.6 0.5 <0.1 Emissions BAAQMD 54 54 N/A 82 54 N/A Threshold Threshold No No N/A No No N/A Exceeded? Source: Rincon 2019c Notes: NOX = oxides of nitrogen; PMz.s = fine particulate matter with an aerodynamic resistance diameter of 2.5 micrometers or less; PM10 = respirable particulate matter with an aerodynamic resistance diameter of 10 micrometers or less; ROG = reactive organic gases; N/A = not applicable; no BAAQMD threshold for CO or SOX Table 4 Project Operational Maximum Annual emissions Maximum Annual Emission (tons/year) Sources ROG NOx CO PM10 PMzs) sox Area 0.8 <0.1 1.1 <0.1 <0.1 <0.1 Energy <0.1 0.1 <0.1 <0.1 <0.1 <0.1 Mobile 0.1 0.3 1.1 0.3 0.1 <0.1 Total Project 0.9 0.4 2.2 0.3 0.1 <0.1 Emissions BAAQMD 10 10 N/A 15 10 N/A Threshold Threshold No No N/A No No N/A Exceeded? Source: Rincon 2019c Notes: NOX = oxides of nitrogen; PM2.5 = fine particulate matter with an aerodynamic resistance diameter of 2.5 micrometers or less; PM10 = respirable particulate matter with an aerodynamic resistance diameter of 10 micrometers or less; ROG = reactive organic gases; N/A = not applicable; no BAAQMD threshold for CO or SOX T Initial Study 1095 Rollins Road Apartments Expose sensitive receptors to substantial pollutant concentrations? (Less than Significant with Mitigation Incorporated) Carbon Monoxide Hotspots A project's indirect CO emissions would be significant if they contribute to a violation of the State standards for CO (9.0 parts per million [ppm] averaged over 8 hours and 20 ppm over 1 hour). BAAQMD provides a preliminary screening methodology to conservatively determine whether a proposed project would exceed CO thresholds. If the following criteria are met, a project would not have a significant impact related to local CO concentrations: 1. Project is consistent with an applicable congestion management program established by the county congestion management agency for designated roads or highways, regional transportation plan, and local congestion management agency plans. 2. The project traffic would not increase traffic volumes at affected intersections to more than 44,000 vehicles per hour. 3. The project traffic would not increase traffic volumes at affected intersections to more than 24,000 vehicles per hour where vertical and/or horizontal mixing is substantially limited (e.g., tunnel, parking garage, bridge underpass, natural or urban street canyon, below -grade roadway). Based on the Transportation Impact Analysis prepared by W-Trans (Appendix L) in August 2019, the project would generate 198 fewer daily trips on average than the existing uses of the project site. Therefore, the project would have no impact on affected intersections and would be consistent with the County Congestion Management Program. As a result, the project would not result in individually or cumulatively significant impacts from CO emissions and would have a less than significant impact on local CO concentrations. Toxic Air Contaminants The following construction health risk assessment (HRA) evaluates the potential health risk to offsite receptors due to construction of the proposed project, while the results of the operational screening analyses evaluate potential health risk to future residents of the proposed project due to existing sources of TACs and PM2.5• Results of each analysis compare estimated cancer risk, PM2.s, and hazard values as single sources and cumulatively to applicable BAAQMD thresholds. Health Impacts of TACs from Construction Activity Project construction is anticipated to begin summer 2020 and be completed around spring 2022, lasting approximately 21 months. Activities for each construction phase would be periodic and short-term and project -related TAC emissions would cease with the completion of construction activities. The results of the construction HRA are provided in Table S. 31 Initial Study 1095 Rollins Road Apartments Table 5 Health Risks Associated with Construction Activity Scenario Excess Cancer Risk (per Chronic Health Risk' pM2.5 µg/m3 million) annual average Maximum Exposed 137 0.09 0.49 Individual BAAQMD Significance >10 >1 >0.3 Threshold Threshold Exceeded? Yes No Yes Source: Rincon 2019c Notes:1 Noncancer health impacts are assessed are determined by dividing the airborne concentration at the receptor by the appropriate Reference Exposure Level (REL) for that substance. A REL is defined as the concentration at which no adverse noncancer health effects are anticipated. Because noncancer health impacts are assessed as the ratio of airborne concentration versus the REL, the resulting hazard index is unitless. See Appendix B for calculations and HRA data. PM2.5 = fine particulate matter with an aerodynamic resistance diameter of 2.5 micrometers or less The NorthPark Apartments are the nearest sensitive receptor, located approximately 35 feet east and 70 feet south of the project site. The air dispersion and risk analysis identified the maximum exposed individual (MEI) to be located at the NorthPark Apartment building closest to the project site, approximately 35 feet east. As shown in Table 5, at the MEI, the chronic hazard index is less than 1, however PM2.5 ground level concentrations exceed 0.3 µg/m3 and the excess cancer risk due to diesel particulate matter (DPM) exposure during the 21 months of construction at the MEI exceeds the 10 in one million cancer risk. Therefore, the health risk to nearby residents due to project construction would be potentially significant. In addition to the Basic Construction Mitigation Measures that BAAQMD requires for all construction activities, Mitigation Measure AQ-1, would be required to reduce health risks to nearby sensitive receptors associated with DPM exposure. Combined Sources The cumulative impact of the mitigated project was further assessed by evaluating all current and proposed substantial sources of TACs within 1,000 feet of the identified construction MEI. Existing sources within 1,000 feet of the construction MEI includes US-101, Rollins Road, Broadway road, the Caltrans Rail line, and seven permitted stationary sources including two gas stations, a generator, and several permitted facilities. Additionally, a multifamily apartment complex (SummerHill Apartments) is currently under construction approximately 445 feet southeast of the construction MEI. Cumulative risk impacts on the construction MEI from these sources was estimated as described below following BAAQMD's CEQA Guidelines. Cumulative impacts from mitigated construction of the project are reported in Table 6. 32 Initial Study 1095 Rollins Road Apartments Table 6 Cumulative Health Risks Associated with Construction Activity at the MEI Source Excess Cancer Risk (per Chronic Health Risk' PM2.s µg/m3 million) annual average Unmitigated project 137 0.09 0.49 construction Mitigated project construction at 1008- 1028 Carolan Avenue 1.4 <0.01 0.02 and 1007-1025 Rollins Rd. City Generators at 1079 Rollins Road at -525 0.04 <0.01 0.0 feet Plant G8335, Gus' Unocal Service Station 0.90 <0.01 n/a at - 570 feet Plant G2778, Chevron at 1095 Carolan Ave at 0.17 <0.01 n/a -540 feet US-101 at - 220 feet 34.4 n/a 0.68 Broadway Road at -850 0.10 n/a <0.01 feet Source: Rincon 2019c Notes:1 Noncancer health impacts are assessed are determined by dividing the airborne concentration at the receptor by the appropriate Reference Exposure Level (REL) for that substance. A REL is defined as the concentration at which no adverse noncancer health effects are anticipated. Because noncancer health impacts are assessed as the ratio of airborne concentration versus the REL, the resulting hazard index is unitless. See Appendix B for calculations and HRA data. PM2.5 = fine particulate matter with an aerodynamic resistance diameter of 2.5 micrometers or less Highway TAC Impacts Cumulative risk, hazard, and PM2.5 impacts associated with the mobile TAC emissions from US- 101 were provided by BAAQMD. BAAQMD used the US Environmental Protection Agency air dispersion model (AERMOD) to model TACs associated with the highway in 20 by 20-meter grids and are based on the California Air Resources Board (CARB) Emissions Factors (EMFAC) 2014 average daily traffic count and fleet mix. The nearest segment of US-101 was approximately 220 feet north of the construction MEI. The modeled health and PM2.5 risks at the construction MEI are provide in Table 6. 33 Initial Study 1095 Rollins Road Apartments Roadway TAC Impacts Only roadways with greater than 10,000 annual average daily traffic (AADT) were considered a significant source of mobile TACs. AADT volumes for the roadways within 1,000 feet of the construction MEI were estimated based on the peak -hour traffic counts at the surrounding intersections provided by the transportation analysis. Rollins Road, immediately adjacent to the construction MEI, was estimated to have an AADT of approximately 10,500, while Broadway, approximately 850 feet west of the construction MEI, was estimated to have an AADT of 40,200. BAAQMD modeled cancer risk and PM2.5 for all roadways in the Bay Area with greater than 30,000 AADT in 20 by 20-meter grids. BAAQMD's modeled health risk and PM2.5 values at the construction MEI from major roadways are provided in Table 6. Railroad TAC Impacts Caltrain rail lines serving diesel fueled passenger and freight locomotives are approximately 570 feet southwest of the construction MEI. Although Caltrain is in the process of converting the fleet from diesel powered to a mixed fuel, the BAAQMD provided health risk and PM2.5 values based on 2014 data and an all diesel fleet, a conservative analysis given the upcoming conversion. Caltrain is currently diesel fueled; however, development is currently underway to replace 75 percent of the Caltrain fleet with electric multiple unit trains, leaving only 25 percent of the fleet as diesel powered. When this transition is completed local TAC emissions from the locomotives using the rail lines will be significantly reduced, thereby reducing the associated health risk due to DPM exposure from the railroad for future residents at the proposed project. The transition to 75 percent electric locomotives is anticipated to be completed by 2023 when the project would be operational). BAAQMD's modeled health risk and PM2.5 values at the construction MEI from the railroad are provided in Table 6. Stationary Source TAC Impacts The BAAQMD's Stationary Source Inquiry Form and request process was used to obtain the most updated health risk and PM2.5 values associated with facilities permitted stationary sources within 1,000 feet of the construction MEI. BAAQMD's Stationary Source Risk & Hazard Analysis Tool was used to obtain health risk estimates associated with gasoline dispensing stations most recently modeled in 2014. Stationary sources that had reported screening levels less than 0.1 in one in a million at 50 feet from the source were excluded from this estimate. Therefore, only three of the identified seven permitted stationary source were considered to have a substantial risk. This included the City's generators at 1079 Rollins Road approximately 525 feet northwest of the construction MEI, and gasoline dispensing facilities that were approximately 570 feet southwest and 540 feet south, respectively, of the construction MEI. Planned and Pending Projects In addition to the proposed project, the SummerHill Apartments complex at 1008-1028 Carolan Avenue/1007-1025 Rollins Road is currently under construction approximately 425 feet southeast of the proposed project and is anticipated to be completed in 2020. To provide a conservative analysis it is assumed that construction of the SummerHill Apartments may overlap with construction of the proposed project and is considered a source in the cumulative risk 34 Initial Study 1095 Rollins Road Apartments assessment. Because the SummerHill Apartment project MEI is not at the same location as the proposed project MEI the health risk at the proposed project's construction MEI would be lower. Therefore, use of the SummerHill project MEI in the cumulative analysis for health risk associated with construction of the proposed project is conservative. As shown in Table 6, cumulative sources of TACs would result in an exceedance of cancer health risk and annual PM2.5 concentrations above the cumulative significance thresholds. However, cumulative sources of TACs would not exceed the cumulative chronic health risk threshold of 10 at the MEI. Cumulative impacts would be potentially significant. Because project construction presents a potential excess cancer risk due to DPM exposure and an exceedance of annual PM2.5 concentrations, the following mitigation measure focuses on reduction of DPM and PM2.5 emissions for construction. Mitigation Measure AQ-1 would reduce the excess cancer risk at the nearest sensitive receptor to a less -than -significant level. Mitigation Measure AQ-1: The project applicant shall require that all construction equipment, diesel trucks, and generators be equipped with Best Available Control Technology for emission reductions of diesel particulate matter. Project construction equipment shall be equipped with at least one of the following requirements: 1. Mobile diesel -powered off -road equipment larger than 25 horsepower and operating on the site for more than two days continuously (or 20 hours in total) shall meet, at a minimum, one of the following: • Engines meeting US Environmental Protection Agency particulate matter emissions standards for Tier 4 engines or equivalent; • Use of alternatively -fueled equipment (i.e., non -diesel) would meet this requirement; or • Other measures may include the use of added exhaust devices; or a combination of measures, provided that these measures are demonstrated to reduce community risk impacts to a less -than -significant level. 2. All diesel -powered off -road equipment larger than 25 horsepower must apply diesel particulate filters (DPFs) that reduce DPM emissions by at least 95 percent. In addition, the project applicant shall prepare a construction operations plan that includes specifications of the equipment to be used during construction including the type and number of equipment, engine tier rating, and emission standards certification. The plan shall also identify which equipment will apply DPF, the DPF level and DPF operation specifications. The purpose of the plan is to allow for a qualified air specialist to verify that one of the above stated requirements has been met prior to construction. The plan shall be submitted to the Planning and Public Works -Engineering Divisions prior to the issuance of a grading permit. The plan shall be accompanied by a letter signed by a qualified air quality specialist, verifying that equipment included in the plan meets the standards set forth in this mitigation measure. 35 Initial Study 1095 Rollins Road Apartments As shown in Table 7, implementation of Mitigation Measures AQ-1 would reduce emissions so that PM2.5 concentration and excess cancer risk would not exceed the single source thresholds. Therefore, incorporation of Mitigation Measure AQ-1 would reduce impacts to a -less than - significant level. Table 7 Health Risks Associated with Construction Activity After Mitigation Excess Cancer Risk (per PM2.5 µg/m3 Source Chronic Health Riski million] annual average Maximum Exposed 6.1 0.004 0.03 Resident BAAQMD Significance >10 >1 >0.3 Threshold Threshold Exceeded? I No I No No Source: Rincon 2019c Notes:' Noncancer health impacts are assessed are determined by dividing the airborne concentration at the receptor by the appropriate Reference Exposure Level (REL) for that substance. A REL is defined as the concentration at which no adverse noncancer health effects are anticipated. Because noncancer health impacts are assessed as the ratio of airborne concentration versus the REL, the resulting hazard index is unitless. See Appendix B for calculations and HRA data. PM2.5 = fine particulate matter with an aerodynamic resistance diameter of 2.5 micrometers or less Project Operation Risk and Hazard Screening There are ten permitted emission sources identified within 1,000 feet of the project's fence line using BAAQMD's Stationary Source Screening Analysis Tool. However, six of the sources had reported screening levels of 0.0 or less than 0.01 risk at over 100 feet away from the project's fence line. Therefore, only four of the identified ten permitted stationary source were considered to have a substantial risk and included in the analysis. There is also a facility with two generators located approximately 156 feet northwest of the project's fence line. Other sources within 1,000 feet of the project fence line include US-101, a major roadway with greater than 30,000 AADT, and the Caltrain Railroad. US-101 is located approximately 70 feet northeast of the project's northern fence line. Broadway is the only major roadway within 1,000 feet of the project site and is located approximately 505 feet northwest. In addition, the southwestern boundary of the project site is approximately 565 feet from the Caltrain rail lines which service passenger and freight trains. As mentioned above under Railroad TAC Impacts, TAC impacts from Caltrain vehicles will be greatly reduced in the future, as Caltrain is planning to transition 75 percent of its locomotives to electric power by 2023. However, the following analysis conservatively assumes that 100 percent of the Caltrain fleet is diesel fueled. For screening purposes BAAQMD uses AERMOD to model cancer risk and PM2.5 concentrations associated with highways, major roadways with greater than 30,000 AADT, and railroads in the Bay Area in 20 by 20-meter grids. For this analysis cancer risk and PM2.5 concentrations associated with the above -mentioned sources at five discreet receptors located at each corner of the project's fence line were reviewed. To provide a conservative analysis, only the greatest cancer risk and PM2.5 concentrations are provided in the Table 8. 36 Initial Study 1095 Rollins Road Apartments As shown in Table 8, TAC emissions from US-101 and Caltrain would each individually expose future residents to PM2.5 concentrations in excess of BAAQMD thresholds and a cancer risk greater than 10 in 1 million. All other sources would not exceed the cancer risk, PM2.5, or non - cancer risk at the project site. Therefore, impacts to future residents from individual sources including US-101 and Caltrain would be potentially significant. Table 8 also presents the sum of the screening data for all emission sources within 1,000 feet of the project's fence line and represents the potential cumulative impact on future residents. In addition to US-101 and Caltrain exceedance of individual thresholds for cancer risk and PM2.5, the cumulative threshold for cancer risk and PM2.5 concentrations would be exceeded. Therefore, cumulative impacts would be potentially significant. Table 8 Individual and Cumulative Cancer Risk and Particulate Matter Concentration Increased Distance to Cancer Risk (in PM2.5 Non -Cancer Source ID1 Description Project Site 1 million) Concentration Risk (Chronic (feet) (µg/m3) Hazard Index) N/A US-101 70 76.6 1.5 N/A N/A Major 505 0.1 <0.01 N/A Roadways 13079 Generator 156 0.2 <0.01 <0.01 G8335 Gasoline 537 1.0 N/A <0.01 Station G2778 Gasoline 546 0.2 N/A <0.01 Station G6947 Gasoline 753 0.4 N/A <0.01 Station Railroad Caltrain 565 28.3 0.06 N/A BAAQMD Individual Source Screening Threshold 10 0.3 1 Individual Source Threshold Exceeded? Yes Yes No Combined Total 106.8 1.60 <0.01 BAAQMD Cumulative Screening Threshold 100 0.8 10 Cumulative Threshold Exceeded? Yes Yes No 'Source IDs presented here are those used in the Stationary Source Screening Analysis Tool. See Appendix B for screening HRA data. PM2.5 = fine particulate matter with an aerodynamic resistance diameter of 2.5 micrometers or less Because the screening analysis for the operation of the proposed project would potentially expose future residents to excess cancer risk and PM2.5 concentrations that exceed the single source and cumulative health risk thresholds. Mitigation Measure AQ-2 would be required to reduce impacts to a less -than -significant level. 37 Initial Study 1095 Rollins Road Apartments Mitigation Measure AQ-2 (Option A): A location -specific health risk assessment (HRA) shall be prepared by a qualified air quality specialist in accordance with the most recent Bay Area Air Quality Management District guidelines for modeling local risks and hazards. If the HRA indicates that the project would expose sensitive receptors to an unacceptable health risk from the project's proximity to U.S. 101 and Caltrain or if the cumulative health risk exceeds applicable thresholds, then mitigation (such as incorporating HVAC systems with high efficiency DPFs or MERV-13 filters into the ventilation design, weatherproofing windows and doors, installation of passive electrostatic filtering systems, and adoption of a maintenance plan for the HVAC and air filtration systems) that reduces health risk below standards recommended by the Bay Area Air Quality Management District shall be incorporated into the development prior to permit issuance. Mitigation Measure AQ-2 (Option 8): The applicant shall submit to the City a ventilation proposal prepared by a licensed design professional for the residences that describes the ventilation design and how that design will filter outside air entering the building through its HVAC system with an efficiency of at least 90 percent viit , an ,.ss:,.:..........c at least 90 peFGen and (b) ensure all dwelling units would be below the excess cancer risk level of 10 in 1 million established by the BAAQMD. The specific means by which these performance standards are achieved will be determined by the applicant; however, it is assumed that installation of Minimum Efficiency Reporting Value 13 filters with a Dust Spot Efficiency rating of 89 to 90 percent and an arrestance rate of over 98 percent will be required. Additional measures used to meet the aforementioned performance standards could include, but would not be limited to the following: For units that 1f the PFGpesed "mild"-- would use operable windows or other sources of infiltration of ambient air, the development should install a heating ventilation and cooling (HVAC) system that includes high efficiency particulate filters. if the e^ve op,ent For units that would limits infiltration through non - operable windows, a suitable ventilation system should include filtration specifications equivalent to or better than the following: (1) American Society of Heating, Refrigerating and Air- Conditioning Engineers Minimum Efficiency Reporting Value 13 supply air filters, (2) greater than or equal to one air exchanges per hour of fresh outside filtered air, (3) greater than or equal to four air exchanges per hour recirculation, and (4) less than or equal to 0.25 air exchanges per hour in unfiltered infiltration. These types of filtration methods are capable of removing approximately 90 percent of the DPM emissions from air introduced into the HVAC system. Windows and doors should be fully weatherproofed with caulking and weather- stripping that is rated to last at least 20 years. Weatherproof should be maintained and replaced by the property owner, as necessary, to ensure functionality for the lifetime of the project. Where appropriate, install passive (drop -in) electrostatic filtering systems, especially those with low air velocities (i.e., 1 mile per hour) 38 Initial Study 1095 Rollins Road Apartments 5. Ensure an ongoing maintenance plan for the HVAC and filtration systems. Manufacturers of these types of filters recommend that they be replaced after two to three months of use. 6. The applicant should inform occupants regarding the proper use of any installed air filtration system Preparation of an HRA under Mitigation Measure AQ-2 Option A would first involve refined modeling specific to the project to determine the level of health risk. Because BAAQMD's screening tools represent a reasonable worst -case assumption it is possible that the results of a site -specific HRA would not exceed the applicable thresholds and the additional ventilation mitigation measures discussed above would not be necessary. However, if the HRA determines that the project would expose sensitive receptors to an unacceptable health risk resulting from the project's proximity to US-101 and Caltrain then Mitigation Measure AQ-2 Option A would require the incorporation of mitigation that reduces residence exposure to DPM from indoor air into the development of the project such that health risk would be reduced to an acceptable level. Mitigation Measure AQ-2 Option B similarly requires the incorporation of ventilation mitigation measures however does not include conducting an HRA first. To evaluate the level of significance after the incorporation of Mitigation Measure AQ-2, it is assumed that additional ventilation mitigation (such as installation of MERV-13 filters) would be required to be incorporated into the development whether or not the refined HRA was conducted first. With implementation of ventilation design features specified in Mitigation Measure AQ-2, indoor air is assumed to be filtered with an efficiency of 90 percent. The recommended MERV- 13 filters have a Dust Spot Efficiency rating of 89 to 90 percent and an arrestance rate of over 98 percent. As shown in Table 9, implementation of air filters and improved HVAC systems under Mitigation Measure AQ-2 would reduce health risk to below BAAQMD individual and cumulative thresholds and would therefore ensure the project does not expose sensitive receptors to substantial pollutant concentrations, and impacts would be less than significant. Table 9 Health Risks Associated with Construction Activity After Mitigation Source Cancer Risk (in 1 million)Z PM2.5 Concentration (µg/m3) US-101 Source 7.1 0.15 Caltrain Railroad Source 2.8 <0.01 BAAQMD Individual Source Screening Threshold 10 0.3 Individual Source Threshold Exceeded? No No Combined Total of All Sources' 9.9 0.15 BAAQMD Cumulative Screening Threshold 100 0.8 Cumulative Threshold Exceeded? No No Source: Rincon 2019c Notes: 'A reduction efficiency of 90 percent is assumed 2Only cancer risk and PM2.5 concentrations from US-101 and Caltrain Railroad have been included in the reduction estimation as the risk associated with the stationary sources would become so low that they would be negligible. PM2.5 = fine particulate matter with an aerodynamic resistance diameter of 2.5 micrometers or less 39 Initial Study 1095 Rollins Road Apartments With implementation of Mitigation Measure AQ-2 and Mitigation Measure AQ-3, this impact would be less than significant. d) Result in other emissions (such as those leading to odors adversely affecting a substantial number of people)? (Less than Significant) During construction activities, only short-term, temporary odors from vehicle exhaust and construction equipment engines would occur. Construction -related odors would disperse and dissipate and would not cause substantial odors at the closest sensitive receptors (adjacent residences). In addition, construction -related odors would be short-term and would cease upon completion of construction. The project would involve construction of a multifamily residential apartment building and would not include uses that generate substantial objectionable odors. Therefore, the operational impact would be less than significant. 40 H Initial Study 1095 Rollins Road Apartments Biological Resources Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project: Impact Incorporated Significant No Impact a) Have a substantial adverse effect, either ® ❑ ❑ directly or through habitat modifications, on any species identified as a candidate, sensitive, or special -status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or US Fish and Wildlife Service? b) Have a substantial adverse effect on any ❑ ❑ ❑ riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? c) Have a substantial adverse effect on state or ❑ ❑ federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? d) Interfere substantially with the movement of ❑ ❑ ❑ any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? e) Conflict with any local policies or ordinances ❑ ❑ protecting biological resources, such as a tree preservation policy or ordinance? f) Conflict with the provisions of an adopted ❑ Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? The information in this section is based on the Biological Resources Technical Memorandum prepared in August 2019 (Appendix C) and Tree Inventory Report prepared in November 2018 (Appendix D). Setting The project site contains two structures, a restaurant and an elevated tennis court with parking underneath. The remainder of the site is a paved parking lot. Walls or fences surround the site on all sides except for the north side, along Rollins Road. The site is landscaped with ornamental vegetation, including a lawn with ornamental plants at the front entrance of the restaurant. 41 Initial Study 1095 Rollins Road Apartments Ornamental trees and shrubs planted within the site include Japanese privet (Ligustrum japonicum), Japanese pittosporum (Pittosporum tobira), feijoa (Acco sellowiana), olive (Oleo europaea), fig (Ficus corico), and heavenly bamboo (Nandina domestica). Most of the ornamental shrubs and a lone coyote bush (Bacchoris pilularis) are overgrown with ivy (Hedera helix). One cypress (Cupressus spp.) and two to three pine (Pinus spp.) trees are planted immediately adjacent along the property fence line just south of the site, with canopies that extend into the site. Three additional cypress are planted along the property line to the south of the restaurant building. Methodology A Rincon biologist conducted a site reconnaissance survey of the project site on Friday, August 16, 2019. Observed site conditions were recorded and documented in a field notebook and photographs of the site were taken. The reconnaissance survey was conducted to document existing conditions relating to the potential for special status plant and animal species to occur and to determine if protected trees, as defined by the City, are present and would be impacted by the proposed development. Discussion Would the project have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special -status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or US Fish and Wildlife Service? (Less than Significant with Mitigation Incorporated) Special Status Plants A review of agency databases for known special status plant occurrences within the nine US Geological Survey quadrangles containing and surrounding the project site identified 78 special status plant species. The developed nature of the site and absence of natural vegetation communities, appropriate soils and other suitable habitat features preclude the potential for rare plants to occur on the site. Therefore, special status plant species are not expected to occur within or adjacent to the project site. Special Status Wildlife The review of the resource agency databases for known special status animal occurrences within the nine US Geologic Survey quadrangles containing and surrounding the project site identified 68 special status animal species. However, the project site is fully developed and has no natural or native vegetation communities that would support special status animal species. For those select few special status species that can occur in disturbed or ruderal areas, the site is sufficiently isolated from existing natural areas and surrounded with urban residential, and commercial development, such that access to the site is significantly restricted. The site is not considered viable to support federal or state listed species or other special status wildlife. 42 Initial Study 1095 Rollins Road Apartments Although vegetation communities observed in the project site are primarily non-native, the site could be used by numerous species of migratory birds that utilize trees, shrubs or man-made structures as nesting habitat. Native bird nests are protected by California Fish and Game Code Section 3503. The nesting season generally extends from February 1 through August 31 in California but can vary based upon annual climatic conditions. Thus, construction activities could result in the mortality or injury of birds or their nests during vegetation removal, or disturbance - related nest abandonment. This would constitute a significant impact. Impacts to most non - listed bird species through nest destruction or abandonment would not be considered a significant impact under CEQA; however, this would be a violation of California Fish and Game Code. Impacts to special status birds may be considered significant under CEQA if those impacts would jeopardize the viability of a local or regional population. Mitigation Measure BIO-1 would be required to reduce this impact to less -than -significant levels. Mitigation Measure BIO-1: If construction activities commence during the nesting/breeding season of native bird species potentially nesting near the site (typically February 1 through August 31 in the project region), a pre -construction survey for nesting birds shall be conducted by a qualified biologist within two weeks prior to the commencement of construction activities. If active nests are found in areas that could be directly affected by construction and would be subject to prolonged construction -related noise, a no -disturbance buffer zone shall be created around active nests during the breeding season or until a qualified biologist determines that all young have fledged. The avoidance buffer size shall be 300 feet for raptor species and 150 feet for all other bird species. The size of the buffer zones and types of construction activities restricted within buffers will be determined by a qualified biologist by taking into account factors such as the following: • Noise and human disturbance levels at the construction site at the time of the survey and the noise and disturbance expected during the construction activity; • Distance and amount of vegetation or other screening between the construction site and the nest; and • Sensitivity of individual nesting species and behaviors of the nesting birds. With implementation of Mitigation Measure BIO-1, this impact would be less than significant. b) Would the project have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (No Impact) The review of the resource agency databases for sensitive natural communities within the nine US Geologic Survey quadrangles containing and surrounding the project site identified five sensitive natural communities: northern coastal salt marsh, northern maritime chaparral, serpentine bunchgrass, valley needlegrass grassland, and valley oak woodland. However, the project site is fully developed and none of these sensitive natural communities are present. Therefore, no impact would occur. 43 Initial Study 1095 Rollins Road Apartments c) Would the project have a substantial adverse effect on federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) or state -protected wetlands, through direct removal, filling, hydrological interruption, or other means? (No Impact) Based on a review of information on biological resources within the project region and data collected during the reconnaissance site visit, no vegetated wetlands or potentially jurisdictional features occur within the project site. Therefore, no impact would occur. d) Would the project interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? (No Impact) The project area consists of developed and disturbed areas with primarily ornamental vegetation. Land use in the vicinity is primarily residential or commercial with no connectivity to natural habitats and is therefore not expected to support wildlife movement. Therefore, no impact would occur. e) Would the project conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance? (No Impact) Two trees are present on the project site: a small Australian laurel (Pittosporum tobiro) tree in the southeast corner of the site, and an olive tree (Olea europoea) along Rollins Road. These trees do not meet the City's criteria for tree protection and can be removed without a tree removal permit. Eight trees are located offsite but their canopies partially overhang the project site. These include Monterey pines, Monterey cypresses, and Chinese elm spread across the south side of the project site. With the exception of a Monterey pine that overhangs the project site by 20 feet at the south east corner of the project site, the offsite trees overhang the project site minimally and would be unlikely to require pruning or trimming. As none of these offsite trees have a diameter of greater than 48 inches at breast height, none are considered protected trees and a permit would not be required to disturb their root zones. It is unlikely that substantial trimming will be required, however if more than 1/3 of a tree's mass would be trimmed, a tree removal permit would be sought to ensure compliance with the City's protected tree ordinance. The project would require removal of the two trees onsite, which would be replaced with 17 new trees along Rollins Road, 14 trees along the side setbacks of the proposed building, 13 new trees on the roof deck, and 31 trees in the outdoor courtyard. The removal of trees at the project site would not conflict with a tree preservation policy or ordinance. Therefore, no impact would occur. f) Would the project conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? (No Impact) There are no habitat conservation plans, natural community conservation plans, or other similar plans that govern activities on the project site. Therefore, the proposed project would not conflict with a habitat conservation plan. No impact would occur. 44 rJ Initial Study 1095 Rollins Road Apartments Cultural Resources Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Lessthan Would the project., Impact Incorporated Significant No Impact a) Cause a substantial adverse change in the ❑ ❑ significance of a historical resource pursuant to §15064.5? b) Cause a substantial adverse change in the ❑ ® ❑ ❑ significance of an archaeological resource pursuant to § 15064.5? c) Disturb any human remains, including those ❑ ® ❑ interred outside of formal cemeteries? Setting A cultural records search for the project site was conducted through the California Historical Resources Information System (CHRIS) at the Northwest Information Center (NWIC) in September of 2019 (Appendix E). The CHRIS results consider prehistoric resources to be those created prior to the arrival of non -indigenous peoples to California. Historic resources are considered to be those created after this arrival.' The results of this records search are discussed below. Discussion a) Cause a substantial adverse change in the significance of a historical resource pursuant to §15064.5? (No Impact) The existing structures on the project site that are proposed for development were developed between 1974 and 1978. According to the CHRIS records search, no recorded buildings or structures are located on or adjacent to the project site, including structures listings in the State Office of Historic Preservation History Property Director. Therefore, no impact would occur. b) Cause a substantial adverse change in the significance of an archaeological resource pursuant to § 15064.5? (Less than Significant with Mitigation Incorporated) As described above, the project site is fully developed with a restaurant, surface parking lot, and elevated tennis courts. The project site is located along the margins of the historic bayshore within an area of artificial fill. According to the CHRIS results, Native American resources have been found in this'part of San Mateo County along the general margin of the bay and its associated wetlands, near sources of water (including perennial and intermittent springs and 'California Historical Resources Information System, 2016. Information Center Rules of Operations Manual. Available: httP:Hohp.parks.ca.gov/pages/1068/files/CHRIS_IC_Ruies_of_Operation_Manual.pdf. Accessed: October 3, 2019. 45 Initial Study 1095 Rollins Road Apartments streams), and near the interface between low-lying terrain and higher elevation foothills. Given these environmental factors and the ethnographic sensitivity of the area, there is a high potential for unrecorded Native American resources in the proposed 1095 Rollins Road project area. Additionally, the CHRIS results show that the project site may contain one recorded archaeological resource: a shellmound.; Shellmounds are a form of prehistoric midden consisting of human -made mounds of earth and organic matter built up by Native Americans over thousands of years. These middens include domestic waste that generally includes numerous mounds of oyster, mussel, or snail shells. However, shellmounds may also contain burial sites or artifacts, including ceramics and tools. Although there is a high probability for unrecorded prehistoric cultural resources to occur at the project site, review of historical literature and maps gave no indication of the possibility of historic -period activity within the project site. Therefore, there is a low potential for unrecorded historic -period archaeological resources on the project site. Given the potential presence of both recorded and unrecorded archaeological resources on the project site, Mitigation Measure CUL-1 would be required to reduce this impact to a less -than - significant level. Mitigation Measure CUL-1: Prior to demolition or other ground disturbance, a qualified archaeologist will conduct further archival and field study to identify archaeological resources that may show no indication on the surface, including a good faith effort to identify whether the shellmound indicated by the CHRIS search is present on the project site. Field study may include, but is not limited to, hand auger sampling, shovel test units, or geoarchaeological analyses as well as other common methods used to identify the presence of buried archaeological resources. If an archaeological resource is identified, the archaeologist will provide site -specific recommendations. In the event archaeological resources are encountered during construction, work will be halted within 100 feet of the discovered materials and workers will avoid altering the materials and their context until a qualified professional archaeologist has evaluated the situation and provided appropriate recommendations. If an archaeological site is encountered in any stage of development, a qualified archaeologist will be consulted to determine whether the resource qualifies as an historical resource or a unique archaeological resource. In the event that it does qualify, the archaeologist will prepare a research design and archaeological data recovery plan to be implemented prior to or during site construction. The archaeologist shall also prepare a written report of the finding, file it with the appropriate agency, and arrange for curation of recovered materials. With implementation of Mitigation Measure CUL-1, this impact would be less than significant. 3 While the CHRIS results indicate that a shellmound is located on the project site, a subsequent phone call with Bryan Much of the NWIC revealed that the presence of the resource is less than certain. The resource was recorded in a 1909 survey, which indicated a broad area in which the shellmound may be located. A portion of the project site falls within this area (NWIC, 2019). 46 Initial Study 1095 Rollins Road Apartments c) Disturb any human remains, including those interred outside of formal cemeteries? (Less than Significant with Mitigation Incorporated) As described above, the CHRIS search did not reveal evidence of human habitation in the historical period. However, given the potential presence of the nearby recorded archaeological resource and the project site's location along the historic bay shore, the CHRIS search concluded there is a high probability of unrecorded prehistoric Native American sites, specifically shellmounds, occurring at the project site. As noted in Question " r above, these Native American shellmound sites could contain burials. If human remains are uncovered, the project applicant would comply with the California Health and Safety Code Section 7050.5 regarding human remains, and the California Public Resources Code Section 5097.98 regarding the treatment of Native American human remains. Implementation of Mitigation Measure CUL-2 would further reduce any potential impacts. Mitigation Measure CUL-2: In the event that human remains are discovered during project construction, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent human remains. The county coroner shall be informed to evaluate the nature of the remains. If the remains are determined to be of Native American origin, the Lead Agency shall work with the Native American Heritage Commission (NAHC) and the applicant to develop an agreement for treating or disposing of the human remains. With implementation of Mitigation Measure CUL-2 this impact would be less than significant. 47 Initial Study 1095 Rollins Road Apartments 6 Energy Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project. Impact Incorporated Significant No Impact a) Result in potentially significant environmental ❑ ❑ ® ❑ impact due to wasteful, inefficient, or unnecessary consumption of energy resources, during project construction or operation? b) Conflict with or obstruct a state or local plan ❑ ❑ ® ❑ for renewable energy or energy efficiency? The information in this section is based on the Energy Study prepared in August 2019 (Appendix F). Setting Electricity and Natural Gas In 2018, California used 285,488 gigawatt-hours (GWh) of electricity, of which 31 percent were from renewable resources. California also consumed approximately 12,638 million US therms (MMthm) of natural gas in 2018. Electricity and natural gas for the project site would be provided by Pacific Gas and Electric (PG&E). Petroleum In 2018, approximately 28 percent of the state's energy consumption was used for transportation activities. Californians presently consume over 19 billion gallons of motor vehicle fuels per year. Though California's population and economy are expected to grow, gasoline demand is projected to decline from roughly 15.8 billion gallons in 2017 to between 12.3 billion and 12.7 billion gallons in 2030, a 20 to 22 percent reduction. This forecast decline is due to both increasing use of electric vehicles and improved fuel economy for new gasoline vehicles. Discussion Methodology The project's construction and operational energy usage were estimated using CalEEMod. Consumption factors were drawn from CaIEEMod for project natural gas and electricity consumption. Energy demand for off -road construction equipment is based on anticipated equipment, usage hours, horsepower, load factors, and construction phase duration provided by the CalEEMod output, as well as estimates of emissions from nonroad engines. M. Initial Study 1095 Rollins Road Apartments Operational energy is currently required for the existing restaurant and tennis court on the project site. These existing uses were modelled using CalEEMod to consider the existing energy demand in the form of electricity and natural gas consumption to compare with future project consumption. Based on these models, estimated electricity consumed by existing uses is 0.4 GWh per year and natural gas consumed by the existing uses is 0.02 MMthms. Operational energy demand considers transportation -based fuel consumption as well as electricity and natural gas consumption associated with the project. Transportation fuel demand for operation of the project was estimated based on the annual VMT generated after project buildout. Electricity and natural gas consumption were also based on CaIEEMod outputs and compared to existing consumption in the PG&E service areas. a) Result in potentially significant environmental impact due to wasteful, inefficient, or unnecessary consumption of energy resources, during project construction or operation? (Less than Significant) Construction Energy Demand Construction activity would use energy in the form of petroleum -based fuels used to power off - road construction vehicles and equipment on the project site, construction worker travel to and from the project site, and vehicles used to deliver materials to the site. The project would require demolition of existing structures; site preparation and grading, including hauling material offsite; pavement and asphalt installation; building construction; architectural coating; and landscaping and hardscaping. Table 10 summarizes the estimated construction energy consumption for the project. Diesel fuel consumption, including construction equipment operation, hauling trips, and vendor trips, would consume an estimated 91,965 gallons of fuel over the project construction period. Worker trips would consume an estimated 10,175 gallons of petroleum fuel during project construction. Refer to Table 10 for the overall estimated fuel consumption during construction. Table 10 Estimated Fuel Consumption During Construction Fuel Type Gallons of Fuel MMBtul Diesel Fuel (Construction Equipment) 23,644 3,014 Diesel Fuel (Hauling & Vendor Trips) 68,321 8,708 Other Petroleum Fuel (Worker Trips) 10,175 1,117 Total 102,140 12,839 Source: Rincon 2019a Notes: 1MMBtu = Million British Thermal Units The construction energy estimates represent a conservative estimate as the construction equipment used in each phase of construction was assumed to be operating every day of construction. Construction equipment would be maintained to all applicable standards as required, and construction activity and associated fuel consumption and energy use would be temporary and typical for construction sites. It is also reasonable to assume contractors would avoid wasteful, inefficient, and unnecessary fuel consumption during construction to reduce me Initial Study 1095 Rollins Road Apartments construction costs. Therefore, the proposed project would not involve the inefficient, wasteful, and unnecessary use of energy during construction, and the construction -phase impact related to energy consumption would be less than significant. Operational Energy Demand Operation of the project would require energy use in the form of electricity, natural gas, and gasoline consumption. Natural gas and electricity would be used for heating and cooling systems, lighting, appliances, water use, and the overall operation of the project. Gasoline consumption would be attributed to vehicular travel from residents and guests traveling to and from the project site. The project's estimated number of average daily trips from CaIEEMod is used to determine the energy consumption associated with fuel use from project operation. According to the CaIEEMod calculations, the project would result in 690,152 annual VMT. Table 11 shows the estimated total annual fuel consumption of the project using the estimated VMT with the assumed vehicle fleet mix. Table 11 Estimated Project Annual Transportation Energy Consumption Average Fuel Total Annual Total Fuel Vehicle Type Percent of Annual VMT Economy Fuel Consumption Vehicle Trips (miles/gallon) Consumption (MMBtu) (Gallons) Passenger Cars 47.1 324,803 24.0 13,533 1,486 Light/Medium 45.7 315,145 17.4 18,112 1,988 Trucks Heavy Trucks/Other 6.4 43,883 7.4 5,930 756 Motorcycles 0.9 6,321 1 43.9 144 16 Total 100.0 690,152 1 - 37,719 4,246 Source: Rincon 2019a As shown in Table 11, the project would consume an estimated 37,719 gallons of fuel, or 4,246 MMBtu, each year for transportation uses from the operation. The project's electricity demand would be served by PG&E, which provided 79,776 GWh of electricity in 2018. Operation of the project would consume approximately 0.8 GWh of electricity per year, which would be less than 0.01 percent of PG&E's current electricity demand. The project would include the use of 12 mechanical parking garage stackers that would require additional electrical energy. Each stacker would require 0.96 kilowatts of energy and would operate for 30 seconds to lift cars in the proposed parking structure. According to the traffic study prepared for the project, approximately 816 trips would occur to and from the parking garage each day that would require stacking in the parking garage. In comparison to the overall operation of the project, the electricity use required to run the stackers would be minimal, and would not result in wasteful, inefficient, or unnecessary consumption of energy use. The project's natural gas demand would be met by PG&E, which provided approximately 4,795 MMthm per year in 2018. Estimated natural gas consumption for the project would be approximately 0.01 MMthm per year, which would be less than 0.01 percent of PG&E's current 50 Initial Study 1095 Rollins Road Apartments natural gas demand. Therefore, PG&E would have sufficient electricity and natural gas supplies for the project. It is important to note that calculated energy consumption estimates did not deduct existing energy use from the restaurant and tennis court currently on the project site and therefore represent a highly conservative estimate. The project would be required to comply with all standards set in CBC Title 24, which would minimize the wasteful, inefficient, or unnecessary consumption of energy resources during operation. California's Green Building Standards Code (CALGreen; California Code of Regulations, Title 24, Part 11) requires implementation of energy efficient light fixtures and building materials into the design of new construction projects. The project would continue to reduce its use of nonrenewable energy resources as the electricity generated by renewable resources provided by PG&E continues to increase to comply with state requirements through Senate Bill (SB) 100, which requires electricity providers to increase procurement from eligible renewable energy resources to 33 percent of total retail sales by 2020, 60 percent by 2030, and 100 percent by 2045.Operational impacts related to energy consumption would be less than significant. In conclusion, energy demand associated with project construction would be temporary and typical of similar projects, and would not result in the wasteful, inefficient, or unnecessary consumption of energy. While project operation would involve the consumption of fuel, natural gas, and electricity, the project's energy usage would comply with the CALGreen Building Standards Code and the Building Energy Efficiency Standards. In addition, PG&E has sufficient supplies to serve the project, and 15 percent of the rooftop would be designated for potential future installation of photovoltaic panels that could further offset energy consumption. Therefore, this impact would be less than significant. Conflict with or obstruct a state or local plan or renewable energy or energy efficiency? (Less than Significant) As mentioned above, SB 100 mandates 100 percent clean electricity for California by 2045. Because the project would be powered by the existing electricity grid, the project would eventually be powered by renewable energy mandated by SB 100 and would not conflict with this statewide plan. Additionally, the project would be subject to energy efficiency standards pursuant to California Code of Regulations Title 24 requirements. The City's Climate Action Plan (CAP) contains emissions -reduction measures the City may implement, several of which are energy -related. The CAP was adopted by the City in June of 2009, and an updated 2030 Climate Action Plan and amendment to the City's General Plan has been completed and was adopted by City Council on September 3. The 2030 CAP Update is intended to build on and replace the City's previous CAP. It also contains the City's new GHG emissions reduction strategy, addresses the community's potential vulnerability to climate change impacts, and provides clear implementation and monitoring programs to direct climate action in the City. The City s existing CAP includes five major strategies to reduce emissions for the City, one of which specifically identifies energy efficiency and green building as a strategy to meet emissions targets in the City. The project would be consistent with measures and actions from the CAP and Initial Study 1095 Rollins Road Apartments General Plan. Those policies specifically pertaining to energy include General Plan Policy CC-1.9: Green Building Practices and Standards, Policy HP-2.7: Residential Solar Power, and Policy HP- 2.8: Energy Efficiency. Policy CC-1.9, states that the City shall encourage new residential development to comply with the State's Tier 1 and Tier 2 voluntary energy efficiency provisions. The project would incorporate several green building features including installation of energy efficient LED light fixtures with daylight dimming, use occupancy, and automatic shut-off requirements, use of Energy Star -rated appliances in the proposed clubhouse and all apartment units, and designation of 15 percent of the roof area for the potential future installation of photovoltaic solar panels. The project would not interfere with the CAP or General Plan's energy performance and efficiency strategies and would not conflict with or obstruct the state plan for renewable energy. This impact would be less than significant. 52 Initial Study 7 Geology and Soils 1095 Rollins Road Apartments Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project: Impact Incorporated Significant No Impact a) Directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist- Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. ii) Strong seismic ground shaking? iii) Seismic -related ground failure, including liquefaction? iv) Landslides? b) Result in substantial soil erosion or the loss of topsoil? c) Be located on geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or offsite landslide, lateral spreading, subsidence, liquefaction, or collapse? d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial direct or indirect risks to life or property? e) Have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal systems where sewers are not available for the disposal of wastewater? f) Directly or indirectly destroy a unique paleontological resource or site or unique geologic feature? 53 ❑ ❑ ❑ ❑ ® ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® ❑ ❑ ❑ ® ❑ ❑ ❑ ❑ ❑ ® ❑ ❑ Initial Study 1095 Rollins Road Apartments Setting The City is in the Coast Ranges geomorphic province, in eastern San Mateo County, adjacent to the San Francisco Bay. Based on the Geotechnical Exploration report that was prepared by ENGEO Incorporated for the project in July 2018, it was determined that the project site is suitable for multi -story residential development with incorporation of structural recommendations outlined in the report (see Appendix G). The Bay Area is a seismically active area and is subject to the effects of future earthquakes. Most of the City is essentially flat (less than 1 percent slope) and is underlain by geologic materials consisting mostly of dense clay and clayey sand alluvial fan deposits dating 1.6 million to 10,000 years. These soils tend toward general stability and have a low infiltration rate (less than 0.2 inches per hour). Surface conditions at the project site are relatively flat and are currently occupied by a restaurant building, minor landscaping, and elevated tennis/basketball courts. No bedrock outcrops were encountered, as expected for the mapped geological unit dominating the site. According to the Geotechnical Exploration report, the project site contains undocumented fill between 5 and 15 feet underneath the site. Discussion Directly or indirectly cause potential substantial adverse effects, including the risk of loss, injury, or death involving: Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. (No Impact) Three historically active faults are located within 15.5 miles of the project site: • San Andreas Fault (approximately 2.3 miles west) • San Gregorio Fault (approximately 8.9 miles south west) • Monte Vista -Shannon Fault (approximately 12 miles southeast) The Alquist-Priolo Earthquake Fault Zoning Act (1972) and the Seismic Hazards Mapping Act (1990) direct the State Geologist to delineate regulatory zones to assist cities and counties in preventing the construction of buildings used for human occupancy on the surface trace of active faults. According to the California Department of Conservation, the project site is not located within an Alquist-Priolo Earthquake Fault Zone, nor is the City affected by Alquist-Priolo Earthquake Fault Zones.4 Additionally, no known surface expression of fault traces crosses the site. The Geotechnical Exploration report further confirmed that there are no indications of active faults at the project site. Therefore, no impact would occur. °California Department of Conservation 2018. Earthquake Zones of Required Investigation. Available: https://maps.conservation.ca.gov/cgs/EQ7App/app/. Accessed: March 8, 2019 54 Initial Study 1095 Rollins Road Apartments ii) Strong seismic ground shaking? (Less than Significant with Mitigation Incorporated) The City is relatively close to historically active faults; as such, the project site would potentially be subject to strong seismic ground shaking. The intensity of earthquake ground motions would depend on the characteristics of the generating fault, distance to the fault and rupture zone, earthquake magnitude, earthquake duration, and site -specific geologic conditions. The San Andreas Fault is the closest active fault to the project site and lies approximately 2.3 miles to the southwest. Numerous active and potentially active Bay Area faults are capable of producing moderate to major earthquakes that could cause severe ground shaking at the site in the future. As stated in the City's General Plan, the City's soils are reasonably stable under seismic conditions. Given this, implementation of the project would expose people and structures to strong seismic ground shaking if an earthquake were to occur in the area. Adherence to Mitigation Measure GEO-1 would reduce the potential impact to a less -than -significant level. Mitigation Measure GEO-1: Project design and construction shall adhere to Title 18, Chapter 18.28 of the BMC, and demonstrate compliance with all design standards applicable to the CBC Zone 4 would ensure maximum practicable protection available to users of the buildings and associated infrastructure. III) Seismic -related ground failure, including liquefaction? (Less than Significant) Some potential for seismic -related ground failure exists given that the project site is located in a seismically active region. The project site is flat and is underlain predominantly by undocumented fill consisting of clay, sand, and gravel. While the uppermost layers of the project site are not susceptible to liquefaction, some minor subsurface layers are susceptible, which could manifest in the form of sand boils or fissures (ENGEO 2018). However, given that much of the undocumented fill would be removed during construction and that other improvements, including retaining walls and secondary slabs, would reduce the chance of liquefaction -induced settlement there is little chance of seismic -related ground failure. Additionally, only the minor subsurface layers are potentially susceptible to liquefaction. Therefore, the impact would be less than significant. iv) landslides? (No Impact) Based on review of existing topographic maps, the area is relatively flat, without steep or unstable slopes, and does not have an irregular surfaces As such, natural slope instability does not affect the project site. Landslides are not considered a hazard in the area. Therefore, no impact would occur. b) Result in substantial soil erosion or the loss of topsoil? (Less than Significant) The project site is currently developed with a restaurant and elevated tennis/basketball courts. The site is covered by 40,380 square feet of impervious surfaces, which includes roof areas and pavement, along with 6,449 square feet of pervious surfaces, including landscaping. All existing sUS Geologic Survey, 2018. San Mateo Quadrangle. California — San Mateo 7.5 Minute Series. 55 Initial Study 1095 Rollins Road Apartments structures on the site would be demolished and removed as part of the project. Construction activities would be required to comply with the provisions in Appendix 1 of the 2007 CBC regarding grading, excavating, and earthwork construction. Soil erosion after construction would be controlled by implementation of approved landscape and irrigation plans, as needed. After construction, the site would be covered with 39,687 square feet of impervious surfaces and 7,142 square feet of pervious surface resulting from landscaping, a 693 square foot increase in pervious surface on the site from the existing condition. Conformance to the City grading standards and the required County Stormwater Management Plan would prevent substantial erosion through the implementation of practices including, but not limited to the following: • All excavation and grading work will be scheduled in dry weather months or construction sites will be weatherized. • Stockpiles and excavated soils will be covered with secured tarps or plastic sheeting. • Ditches would be installed, if necessary, to divert runoff around excavations and graded areas. These practices would minimize erosion and topsoil loss. Therefore, the impact would be less than significant. c) Be located on geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or offsite landslide, lateral spreading, subsidence, liquefaction, or collapse? (Less than Significant) As previously discussed, the project site is relatively flat and is not located in an area with high susceptibility to landslide effects or liquefaction. Groundwater depth is estimated to be 5 feet below ground surface. For these reasons, the potential for lateral spreading is determined to be low. Because the undocumented fill at the site could result in unpredictable settlement under the project, this soil layer will be removed during construction. Constructing retaining walls, secondary slabs on grade, or flatwork would further reduce the risk of subsidence. With the improvements and removal of fill outlined above, the impact would be less than significant. d) Be located on expansive soil, as defined in Table 18 1 B of the Uniform Building Code (1994), creating substantial direct or indirect risks to life or property? (No Impact) Based on the Geotechnical Exploration report, the project is not located on expansive soil. Therefore, no impact would occur.' e) Have soils incapable of adequately supporting the use of septic tanks or alternative wastewater disposal systems where sewers are not available for the disposal of wastewater? (No Impact) The project site would dispose of wastewater using existing wastewater infrastructure operated by the City. No aspect of the project would entail any new use of septic tanks or alternative wastewater disposal systems. Therefore, no related impact would occur. 6ENGEO, 2018b. 1095 Rollins Road, Burlingame Geotechnical Exploration. 56 Initial Study 1095 Rollins Road Apartments f) Directly or indirectly destroy a unique paleontological resource or site or unique geologic feature? (Less than Significant with Mitigation Incorporated) No known paleontological resources have been recorded at the project site or within the vicinity. Further, the site is fully developed with a restaurant, surface parking, and elevated tennis and basketball courts. Given this, the probability of encountering paleontological resources is low. However, construction activities could potentially destroy unknown paleontological resources, which would be a potentially significant impact. In the event that paleontological resources are discovered during site development, implementation of Mitigation Measure GEO-2 would mitigate this potentially significant impact to a less -than - significant level. Mitigation Measure GEO-2: A discovery of a paleontological specimen during any phase of the project shall result in a work stoppage in the vicinity of the find until it can be evaluated by a professional paleontologist. Should loss or damage be detected, additional protective measures or further action (e.g., resource removal), as determined by a professional paleontologist, shall be implemented to mitigate the impact. 57 Initial Study 1095 Rollins Road Apartments 8 Greenhouse Gas Emissions Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Lessthan Would the project., Impact Incorporated Significant No Impact a) Generate greenhouse gas emissions, either ❑ ❑ ® ❑ directly or indirectly, that may have a significant impact on the environment? b) Conflict with an applicable plan, policy or ❑ ❑ ® ❑ regulation adopted forthe purpose of reducing the emissions of greenhouse gases? The information in this section is based on the Greenhouse Gas Report prepared in August 2019 (Appendix H). Setting Climate Change and Greenhouse Gases Gases that absorb and re -emit infrared radiation in the atmosphere are called GHGs. The gases that are widely seen as the principal contributors to human -induced climate change include carbon dioxide (CO2), methane (CHa), nitrous oxides (N2O), fluorinated gases such as hydrofluorocarbons (HFCs) and perfluorocarbons (PFCs), and sulfur hexafluoride (SF6)• Water vapor is excluded from the list of GHGs because it is short-lived in the atmosphere, and its atmospheric concentrations are largely determined by natural processes, such as oceanic evaporation. GHGs are emitted by both natural processes and human activities. Of these gases, CO2 and CH, are emitted in the greatest quantities from human activities. Emissions of CO2 are largely by- products of fossil fuel combustion, whereas CHa results from offgassing associated with agricultural practices and landfills. Man-made GHGs, many of which have greater heat -absorption potential than CO2, include fluorinated gases and SFe. Different types of GHGs have varying global warming potentials (GWPs). The GWP of a GHG is the potential of a gas or aerosol to trap heat in the atmosphere over a specified timescale (generally, 100 years). Because GHGs absorb different amounts of heat, a common reference gas (CO2) is used to relate the amount of heat absorbed to the amount of the gas emissions, referred to as "carbon dioxide equivalent' (CO2e), and is the amount of a GHG emitted multiplied by its GWP. Carbon dioxide has a 100-year GWP of one. In contrast, CH, has a GWP of 25, meaning its global warming effect is 25 times greater than CO2. 58 Initial Study Regulatory Setting Assembly Bill 32 1095 Rollins Road Apartments California's major initiative for reducing GHG emissions is outlined in AB 32, the "California Global Warming Solutions Act of 2006," which was signed into law in 2006. AB 32 codifies the statewide goal of reducing GHG emissions to 1990 levels by 2020 and requires the CARB to prepare a Scoping Plan that outlines the main strategies for reducing GHGs to meet the 2020 deadline. In addition, AB 32 requires CARB to adopt regulations to require reporting and verification of statewide GHG emissions. Based on this guidance, CARB approved a 1990 statewide GHG level and 2020 limit of 427 million metric tons of carbon dioxide -equivalent (MMT CO2e). The Scoping Plan was approved in 2008 and included measures to address GHG emission reduction strategies related to energy efficiency, water, recycling and solid waste. CARB has approved two updates to the Scoping Plan in 2014 and 2017. These set the groundwork to reach post-2020 statewide goals. Senate Bill 32 On September 8, 2016, the governor signed SB 32 into law, extending AB 32 by requiring the State to further reduce GHGs to 40 percent below 1990 levels by 2030 (the other provisions of AB 32 remain unchanged). On December 14, 2017, CARB adopted the 2017 Scoping Plan, which provides a framework for achieving the 2030 target. The 2017 Scoping Plan relies on the continuation and expansion of existing policies and regulations, such as the Cap -and -Trade Program, as well as implementation of recently adopted policies and policies, such as SB 1383 for solid waste reduction. As with the 2013 Scoping Plan Update, the 2017 Scoping Plan does not provide project -level thresholds for land use development. Instead, it recommends that local governments adopt policies and locally -appropriate quantitative thresholds consistent with statewide per capita goals of 6 MT CO2e by 2030 and 2 MT CO2e by 2050. As stated in the 2017 Scoping Plan, these goals may be appropriate for plan -level analyses (city, county, subregional, or regional level), but not for specific individual projects because they include all emissions sectors in the state. Senate Bill 100 Adopted on September 10, 2018, SB 100 supports the reduction of GHG emissions from the electricity sector by accelerating the state's Renewables Portfolio Standard Program, which was last updated by SB 350 in 2015. SB 100 requires electricity providers to increase procurement from eligible renewable energy resources to 33 percent of total retail sales by 2020, 60 percent by 2030, and 100 percent by 2045. Executive Order B-55-18 On September 10, 2018, the governor issued Executive Order (EO) B-55-18, which established a new statewide goal of achieving carbon neutrality by 2045 and maintaining net negative emissions thereafter. This goal is in addition to the existing statewide GHG reduction targets established by SB 375, SB 32, SB 1383, and SB 100. 59 Initial Study 1095 Rollins Road Apartments Methodology Calculations of COz, CH4, and N20 emissions are provided to identify the magnitude and nature of the project's potential GHG emissions and environmental effects. The analysis focuses on COz, CH4, and N20, because these make up 98.9 percent of all GHG emissions by volume and are the GHG emissions that the project would emit in the largest quantities. Fluorinated gases, such as HFCs, PFCs, and SF6, were also considered for the analysis. However, since fluorinated gases are primarily associated with industrial processes, and the proposed project involves a residential use, the quantity of fluorinated gases would not be significant. Small amounts of other GHGs (such as chlorofluorocarbons) would also be emitted; however, these other GHG emissions would not substantially add to the total GHG emissions. Emissions of all GHGs are converted into their equivalent GWP in MT of COze. GHG emissions associated with the project were calculated using the CaIEEMod. Construction Emissions Construction activities emit GHGs primarily though combustion of fuels (mostly diesel) in the engines of off -road construction equipment and through combustion of diesel and gasoline in on -road construction vehicles and in the commute vehicles of construction workers. Smaller amounts of GHGs are also emitted indirectly through the energy use embodied in any water use for fugitive dust control and lighting for construction activity. Every phase of the construction process, including demolition, grading, paving, and building, emits GHG emissions in volumes proportional to the quantity and type of construction equipment used. Heavier equipment typically emits more GHGs per hour of use than lighter equipment due to greater fuel consumption and engine design. Construction -related emissions are quantified and amortized (i.e., evenly distributed) over the lifetime of a project. The amortized construction emissions are added to the operational emissions to calculate the total annual emissions. If the annual emissions are below quantitative thresholds, construction -related GHG emissions would be less than significant. Neither the City nor BAAQMD have an adopted threshold of significance for construction - related GHG emissions, although the BAAQMD recommends quantifying emissions and disclosing GHG construction emissions. Therefore, construction -related GHG emissions were amortized over a 30-year period as recommended by the Bay Area Air Quality Management District to determine the annual construction -related GHG emissions over the life of the project. Operational Emissions CaIEEMod calculates operational emissions of COz, CH4, and N20 associated with energy use, area sources, waste generation, water use and conveyance. CalEEMod also calculates emissions Of COz and CH4 generated by project -generated vehicle trips. However, CaIEEMod does not calculate N20 emissions from mobile sources; therefore, N20 emissions were quantified separately using guidance from CARB. m Initial Study 1095 Rollins Road Apartments Energy Use Emissions Project design features such as use of energy efficient appliances, high efficiency lighting, smart irrigation systems and low flow fixtures have been incorporated into CalEEMod in conformance with the 2016 CALGreen Building Standards. New energy and water reduction requirements were not incorporated in CalEEMod, including residential energy efficiency improvements and indoor water use efficiency improvements per the 2016 Title 24 Building Energy Efficiency Standards. Similarly, ten electric vehicle spaces planned for the project parking area are not incorporated in CalEEMod. Therefore, energy, water, and transportation emissions are a conservative estimate. The project would be served by PG&E. Therefore, PG&E's specific energy intensity factors (i.e., the amount of CO2, CH4, and N20 per kilowatt-hour) are used in the calculations of GHG emissions. PG&E had renewable energy procurement of 14.1 percent in 2009. Per SB 100, the statewide Renewable Portfolio Standard Program requires electricity providers to increase procurement from eligible renewable energy sources to 33 percent by 2020, 44 percent by 2024 and 60 percent by 2030. However, the default energy intensity factors included in CalEEMod are based on data from 2009. Therefore, the 2009 PG&E intensity factor of 641 pounds per megawatt hour (MWh) for CO2e was used to calculate energy intensity in 2030 in compliance with the Renewable Portfolio Standard Program. This 2030 energy factor was included in CaIEEMod for the proposed project scenario. Mobile Source Emissions N20 emissions were quantified using guidance from CARE. CalEEMod does not list the percentage breakdown of gasoline and diesel vehicles used in the model's fleet mixes. To determine this percentage, the CARB EMFAC 2014 Emissions Inventory obtained in a spreadsheet output for the San Mateo County region for the operational year, using EMFAC 2011 categories. The vehicle population totals for gasoline and for diesel vehicles were separately summed, and the total for each was divided by the overall total vehicles to determine their percentage. The percentage of gasoline vehicles was multiplied by the NOx emissions output from CalEEMod. This result was then multiplied by 4.16 percent and converted to MT to result in MT of N20 per year from gasoline vehicles. For diesel vehicles, miles per gallon were converted to MT of N20 per year for diesel vehicles by multiplying 0.3316 grams of N20 per gallon and the yearly VMT (multiplied by the percentage of diesel vehicles compared to total vehicles). Finally, the MT of N20 per year for gasoline and diesel vehicles were added together and converted into CO2e by using the global warming potential of N20 of 298, and then added to the mobile source emissions for CO2 and CH4 outputted in CalEEMod. Service Population The project's service population is estimated at 429 residents based on CalEEMod defaults for the project's land use types. This is a conservatively high estimate because the California DOF estimates average household size in the City to be 2.4 persons in 2019, which would result in approximately 360 residents (2.4 persons per household multiplied by 150 units) (DOF 2019). The project's service population includes only residents and no employees, as the project would not contain commercial land use types. 61 Initial Study 1095 Rollins Road Apartments Thresholds The vast majority of individual projects do not generate sufficient GHG emissions to directly influence climate change. However, physical changes caused by a project can contribute incrementally to cumulative effects that are significant, even if individual changes resulting from a project are limited. The issue of climate change typically involves an analysis of whether a project's contribution towards an impact would be cumulatively considerable. "Cumulatively considerable" means that the incremental effects of an individual project are significant when viewed in connection with the effects of past projects, other current projects, and probable future projects. To determine whether a project would have a significant GHG impact, Appendix G to the CEQA Guidelines requires consideration of the above thresholds. In addition, CEQA Guidelines Section 15064.4(b) states that a lead agency should consider the following factors, among others, when assessing the significance of impacts from GHG emissions on the environment: ■ The extent to which the project may increase or reduce GHG emissions as compared to the existing environmental setting; ■ Whether the project emissions exceed a threshold of significance that the lead agency determines applies to the project; and ■ The extent to which the project complies with regulations or requirements adopted to implement a statewide, regional, or local plan for the reduction or mitigation of GHG emissions. Such requirements must be adopted by the relevant public agency through a public review process and must reduce or mitigate the project's incremental contribution of GHG emissions. Regional Reduction Plan Threshold According to the CEQA Guidelines and guidance provided in the California Air Pollution Control Officers Association (CAPCOA) white paper CEQA & Climate Change, the significance of GHG emissions may be evaluated based on locally adopted quantitative thresholds or consistency with a regional GHG reduction plan (such as a Climate Action Plan). The City adopted the CAP in June 2009 with the goal of reducing the City's GHG emissions in line with AB 32 targets for 2020. However, the CAP is not a qualified Climate Action Plan under CEQA because it does not reflect state regulations beyond 2020. Similarly, the BAAQMD is currently updating its GHG thresholds to reflect new GHG legislation and case law. On September 3, 2019, the City Council adopted a 2030 CAP Update alongside the General Plan Update. The 2030 CAP is designed to conform with recent state emissions reduction legislation including EO 5-03-05, establishing a GHG reduction target of 80 percent below 1990 levels by 2050, EO B-30-15 and SB 32, establishing an interim statewide GHG emission reduction target of 40 percent below 1990 GHG levels by 2030. 62 Initial Study 1095 Rollins Road Apartments Project -Specific Efficiency Threshold Efficiency thresholds are quantitative thresholds based on a measurement of GHG efficiency for a given project, regardless of the amount of mass emissions. Efficiency thresholds identify the emission level below which new development would not interfere with attainment of statewide GHG reduction targets. A project that attains such an efficiency target, with or without mitigation, would result in less than significant GHG emissions. A locally -appropriate 2030 project -specific threshold is derived from the CARB recommendations in the 2017 Plan Update, as discussed below. California has codified a target of reducing emissions to 40 percent below 1990 emissions levels by 2030 (SB 32) and has developed the 2017 Climate Change Scoping Plan Update to demonstrate how California will achieve the 2030 target and make substantial progress toward the 2050 goal of an 80 percent reduction in 1990 GHG emission levels set by EO 5-3-05. In the recently signed EO B-55-18, which identifies a new goal of carbon neutrality by 2045 and supersedes the goal established by EO 5-3-05, CARB has been tasked with including a pathway toward the EO B-55-18 carbon neutrality goal in the next Scoping Plan update. With the release of the 2017 Climate Change Scoping Plan Update, CARB recognized the need to balance population growth with emissions reductions and in doing so, provided a new local plan level methodology for target setting that provides consistency with state GHG reduction goals using per capita efficiency thresholds. A project -specific efficiency threshold can be calculated by dividing statewide GHG emissions by the sum of statewide jobs and residents. However, not all statewide emission sources would be impacted by the proposed land use (e.g., agriculture and industrial). In 2018, the 2030 statewide inventory target was modified with substantial evidence provided to establish a locally -appropriate, evidence -based, commercial project - specific threshold consistent with the SB 32 target. To develop the project -specific efficiency threshold, land use areas in the City's General Plan were first evaluated to determine emissions sectors that are present and would be directly affected by potential land -use changes. Agricultural, Industrial, and Cap and Trade emissions were excluded from the locally appropriate target, the remaining emissions sectors with sources within the City planning area were then summed to create a locally -appropriate emissions total for a residential project in the City. This locally -appropriate emissions total was divided by the statewide 2030 service person population to determine a locally -appropriate, project -level threshold of 3.2 MT of CO2e per service population that is consistent with SB 32 targets, as shown in Table 12. 63 Initial Study 1095 Rollins Road Apartments Table 12 SB 32 Locally -Appropriate Project -Specific Threshold Threshold Source Threshold Determination Variable California 2030 Population 43,939,333 (persons) California 2017 Climate Change California 2030 Employment Scoping Plan Projection (persons) 23,459,500 Service Population (persons) 67,398,833 2030 Locally -Appropriate 213,000,0003 Emissions Sectors (MT of CO2e) 2030 California Service 67,398,833 Locally -Appropriate Project Threshold Population (persons) 2030 Service Person Target (MT 3.24 of CO2e per Service Person) Source: Rincon 2019a Discussion a) Generate greenhouse gas emissions, either directly or indirectly, that may have a significant impact on the environment? (Less than Significant) Construction Emissions Project -related construction emissions are confined to a relatively short period in relation to the overall life of the project. As noted in Methodology above, construction -related GHG emissions were amortized over a 30-year period to determine the annual construction -related GHG emissions over the life of the project. Table 13 shows the project construction would result in an average of approximately 16.2 MT of CO2e per year. GHG emissions associated with construction were computed to be 486 MT of CO2e for the total construction period. Table 13 Estimated Construction GHG Emissions Construction Year Project Emissions Mt/yr Construction Year' 2020 179.1 2021 256.1 2022 50.4 Total 485.6 Total Amortized over 30 Years 16.2 Source: Rincon 2019a Notes: 'Construction emissions are a conservative estimate as they do not reflect air quality Mitigation Measure AQ-1 noted in the project's Air Quality Technical Report (Appendix B). These include extension of the construction hauling phase and using Best Available Control Technology on diesel equipment 64 Initial Study Operational Emissions 1095 Rollins Road Apartments Operational emissions include area sources (consumer products, landscape maintenance equipment, and painting), energy use (electricity and natural gas), solid waste, electricity to deliver water, and transportation emissions. Project operational emissions are shown in Table 14. Table 14 Combined Annual Emissions of GHGs Emission Source Annual Emissions (MT CO2e) Construction 16.2 Operational Area 2.6 Energy 177.1 Solid Waste 34.7 Water 19.2 Mobile CO2 and CH4 258.8 N20 3.5 Total 495.9 Service Population' 429 Emissions per Service Population (MT CO2e/S P/year) 1.2 Project -Specific Efficiency Threshold (MT CO2e/SP/year) 3.2 Exceed Project -Specific Threshold? No Source: Rincon 2019a Notes: 1 Service population based on CalEEMod estimate of 429 residents As shown in Table 14, total emissions associated with the project are estimated to be approximately 496 MT of CO2e per year. Given an estimated 429 building residents, GHG emissions would be approximately 1.2 MT CO2e per service person per year. This is a conservative estimate, as it does not account for emissions from the current site use that would be replaced by the project to reflect net change in emissions. This per service person emissions level would not exceed the locally -appropriate, project -specific threshold of 3.2 MT of CO2e per service person per year described under Thresholds above. Therefore, net new GHG emissions associated with the project would not conflict with SB 32's emission reduction target or the State 2017 Scoping Plan and the impact would be less than significant. 65 Initial Study 109S Rollins Road Apartments b) Conflict with an applicable plan, policy or regulation adopted for the purpose of reducing the emissions of greenhouse gases? (Less than Significant) The project would be subject to the most recent requirements under rule making developed at the State and local levels regarding GHG emissions. Local thresholds include the BAAQMD May 2017 CEQA Air Quality Guidelines for GHG emissions and the 2009 CAP. These regulations identify emissions levels for which the project would not be expected to substantially conflict with existing California legislation adopted to reduce statewide GHG emissions. The project would comply with the BAAQMD's updated CEQA Air Quality Guidelines. BAAQMD has not adopted a threshold of significance for construction -related GHG emissions; however, construction emissions were calculated for transparency, as preferred under the guidelines, and estimated over the lifetime of the project. The current guidelines include evaluating project - level GHG impact significance by using one of three thresholds, including that of 4.6 MT CO2e per service person per year. As noted above, project emissions are expected to be in conformance with this threshold. However, BAAQMD notes that thresholds do not reflect newer legislation and should be used for informational purposes. Adjusting the 2017 Scoping Plan efficiency threshold based on land uses local to the project area is intended to provide a more appropriate project -level efficiency threshold in line with state GHG reduction goals. Further, by utilizing the more stringent project -level efficiency threshold, the project would not conflict with thresholds included in the current guidelines. As mentioned in the thresholds listed in Section 8, Greenhouse Gas Emissions, Regional Reduction Plan Threshold, the City's 2009 CAP included a 2020 GHG reduction target in conformance with AB 32 of 15 percent below the 2005 emissions level in 2020. As the project - level GHG efficiency threshold is based on the longer term and more stringent Scoping Plan GHG target for 2030, the project would comply with the 2009 City CAP if it demonstrates conformance with the Scoping Plan -based project -level efficiency threshold. The project's per service person emissions are expected to be below the Scoping Plan project -level efficiency threshold; therefore, the project would not conflict with the emissions reduction plan of the City's 2009 CAP. The City's 2030 CAP Update was adopted on September 3, 2019 and the General Plan was adopted in January 2019. Nonetheless, as the project application was completed before the adoption of the 2030 CAP Update, only the 2009 CAP would apply to the project. The project would be in compliance with the 2030 CAP Update as described below. Emissions targets identified in the CAP Update are reflective of SB 32 and Scoping Plan emissions targets and supportive of the state's reach newer long-term emission goals. Therefore, by applying a Scoping Plan -based project -level efficiency threshold, the project is expected to conform with the 2030 CAP Update emissions target. 66 Initial Study 1095 Rollins Road Apartments In addition, there are twenty identified GHG reduction measures in the 2030 CAP and the project design would meet several of these measures including: green building practices and standards, energy efficiency, preparation for residential solar power, water conservation, electric vehicle infrastructure and construction BMPs. The project is intended to comply with 2016 CALGreen Building Standards; use energy efficient LED controls, low -flow water fixtures, drought -tolerant landscape plants, low-water irrigation and Energy Star -rated appliances; prepare at least 15 percent of roof area with electric conduit for future photovoltaic installation; include ten electric vehicle charging spaces, 75 bicycle spaces and a bicycle maintenance and repair space; and recycle or salvage at least 65 percent or construction and demolition waste. Similarly, the project incorporates several features supporting the Climate Policy Portfolio of actions outlined in the State Scoping Plan Update. Portfolio actions include doubling building efficiency, incorporating 50 percent renewable power, using zero- or low -emission vehicles and creating walkable and bikeable communities with transit. As noted, the project is intended to comply with CALGreen Building Standards, utilize various energy and water efficiency controls and fixtures, designate 15 percent of the rooftop for potential future photovoltaic panel installation, support the local electric vehicle network with ten charging stations and the local bicycling network with 75 spaces and a maintenance space. Given the project's conformance with local and state GHG thresholds and emission reduction measures, project implementation would not conflict with an applicable plan, policy, or regulation adopted for the purpose of reducing the emissions of GHGs, and any impacts would be less than significant. 67 Initial Study 1095 Rollins Road Apartments 9 Hazards and Hazardous Materials Issues Would the project: Significant or Potentially Significant Impact Less Than Significant Impact with Mitigation Incorporated Less than Significant No Impact a) Create a significant hazard to the public or the ❑ ❑ ® ❑ environment through the routine transport, use, or disposal of hazardous materials? b) Create a significant hazard to the public or the ❑ ® ❑ environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? c) Emit hazardous emissions or handle hazardous El® ❑ ❑ or acutely hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? d) Be located on a site which is included on a list ❑ ❑ ❑ of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? e) For a project located within an airport land use ❑ plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard or excessive noise for people residing or working in the project area? f) Impair implementation of or physically ❑ interfere with an adopted emergency response plan or emergency evacuation plan? g) Expose people or structures, either directly or ❑ ❑ indirectly, to a significant risk of loss, injury or death involving wildland fires? Setting The project site is currently developed with a restaurant and elevated tennis/basketball courts with a parking garage. The site contains 40,380 square feet of impervious surfaces and 6,449 square feet of pervious landscaping. Phase I and Phase II Environmental Site Assessments (ESA) were conducted by ENGEO, Inc. in July 2017 and June 2018 respectively. These reports identify and evaluate any potential hazards to human health in the vicinity of the project site (see Appendix I and 1). Initial Study 1095 Rollins Road Apartments The existing structures on the project site proposed for demolition include the elevated tennis/basketball courts and associate parking garage and the restaurant. Both are located at 1095 Rollins Road and were developed between 1974 and 1998.The 2017 Phase I ESA found no recognized environmental conditions (RECs) in connection with the above property. However, the Phase I ESA did encounter a gas fireplace, stoves, and cooking appliances that could potentially contain hazardous substances and petroleum products. No drums, storage tanks, odors, or other evidence of hazardous materials were observed at the site. A Phase II ESA subsurface investigation was subsequently conducted in June 2018. An onsite environmental impact to groundwater, including cobalt, and diesel at a concentration in excess of the environmental screening level (ESL), was observed on the property. The volatile organic compound, methyl tertiary butyl ether was observed on the property, but did not have a concentration in excess of the ESL. A groundwater plume exists at the adjacent gasoline station site west of the property. There is the potential for hydrocarbon vapor intrusion within 1/10 mile of the property, and volatile organic compounds vapor intrusion within 1/3 mile of the property. Furthermore, the existing building was constructed before the 1976 Toxic Substances and Control Act, and therefore has the potential to contain asbestos and lead -based paint. Health hazards associated with asbestos include increased risks of cancer and respiratory -related illnesses and diseases, while lead may cause a range of health effects, including behavioral problems, learning disabilities, seizures, and death. Exposure to groundwater contamination, asbestos, and lead -based paint during construction and demolition activities could result in a potentially significant hazard to human health unless properly mitigated. Discussion Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Less than Significant) The project would include the construction of a new 195,000-gross-square-foot residential building including two levels of subterranean parking. The demolition of the restaurant and tennis/basketball courts would not involve substantial use, transport, and disposal of hazardous materials. During construction of the project, paint, building material finishing products, and automotive oil would be used as well. However, such materials would be used temporarily and typically do not generate hazardous air pollutant emissions or pose a long-term threat to human health or the environment. Improper disposal could increase risk of exposure for nearby residents through direct contact or by adversely affecting soil, groundwater, or other surface waters. However, any hazardous materials transportation, use, and disposal as part of the project would be subject to federal and state hazardous materials laws and regulations. Primary federal laws pertaining to hazardous materials and wastes include the Resource Conservation and Recovery Act of 1976 (RCRA) and the Comprehensive Environmental Responsibility, Compensation, and Liability Act of 1980 (CERCLA). RCRA includes procedures and requirements for managing hazardous materials and for cleanup of hazardous materials releases. CERCLA delineates the 69 Initial Study 1095 Rollins Road Apartments liability for contamination between current property owners and others. The Hazardous Materials Transportation Act regulates the transport of hazardous materials. The federal government delegates enforcement authority to the states. With adherence to such regulations regarding the transport, use, and disposal of hazardous materials, the project would not create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials, and any impacts would be less than significant. b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? (Less than Significant with Mitigation Incorporated) According to the Phase I ESA, the project site has no documented hazardous material use and storage associated with the past property uses.' Groundwater samples collected as part of the Phase II ESA revealed cobalt and diesel in concentrations in excess of their respective ESLs. Methyl tertiary butyl ether was detected in several samples below the corresponding ESL. Chromium was also detected in soil samples at a concentration below chromium's soluble threshold limit concentration. The Phase II ESA recommended that sampling data be provided to the permitting agency for review when planning for future construction dewatering activities.$ Construction The project would require demolition of structures that could potentially expose construction workers, or others, to asbestos and lead -based paint products, if present. Implementation of Mitigation Measures HAZ-1 through HAZ-4 would reduce impacts associated with demolition and construction to a less -than -significant level. As stated above, hazardous chemicals might be found in the groundwater at the site. Groundwater is present at an estimated depth of 5 to 13 feet below ground surface, while the project would involve mass excavation. Excavation would extend beyond 13 feet to construct the basement parking area. Therefore, construction workers would be likely to encounter groundwater or soil contamination, and there would be a risk of exposure to contaminants during construction. Also, Additional soil testing will need to be performed for characterization prior to offsite disposal or reuse of excess soil resulting from site grading and/or excavation. Mitigation Measures HAZ-3 and HAZ-4 would reduce impacts associated with contaminated groundwater and soils at the site. Mitigation Measure HAZ-1: The contractor shall comply with Title 8, California Code of Regulations/Occupational Safety and Health Administration (OSHA) requirements that cover construction work where an employee may be exposed to lead. This includes the 7ENEGO, 2017. 1095 Rollins Road, Burlingame Phase I Environmental Assessment. 8ENEGO, 2018a,10951tollins Road, Burlingame Phase- LEnvironmental Assessment 70 Initial Study 1095 Rollins Road Apartments proper removal and disposal of peeling paint, and appropriate sampling of painted building surfaces for lead prior to disturbance of the paint and disposal of the paint or painted materials. Mitigation Measure HAZ-2: The applicant shall contract a Certified Asbestos Consultant to conduct an asbestos survey priorto disturbing potential asbestos containing building materials and shall follow the Consultant's recommendations for proper handling and disposal of asbestos containing materials. Mitigation Measure HAZ-3: The contractor shall ensure the appropriate handling, storing, and sampling of any soil to be removed from the subject property to eliminate potential health and safety risks to the public, including construction workers. Mitigation Measure HAZ-4: Workers handling demolition and renovation activities at the project site will be trained in the safe handling and disposal of any containments with which they are handling or disposing of on the project site. With implementation of the above -mentioned mitigation measures, impacts associated with reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment during construction would be reduced to a less -than -significant level. Operation The project would connect to the existing municipal services, which would not use the extraction of groundwater for supply. Therefore, residents of the project site would not encounter contaminated groundwater during project operation. Additionally, no substantial quantities of hazardous materials would be stored onsite during operation, save for small amounts of common cleaning and landscaping products that are typically found in most residences, commercial buildings, and institutional facilities. Given the above, potential impacts from foreseeable upset and accident conditions involving the release of hazardous materials would be less than significant. Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Less than Significant with Mitigation Incorporated) The project site is not located within one -quarter mile of an existing school. Furthermore, there are no newly proposed schools currently in the City.' Stepping Stone Preschool is the nearest school to the project site, approximately 0.5 mile southeast. Demolition of the existing building would potentially involve the handling and disposal of hazardous waste products, including asbestos, lead, motor and transmission oils, etc. Most of these substances are typically found within commercial sites. Additionally, the excavation and grading associated with construction activities at the project site could result in encountering potentially contaminated soils, soil vapors, and groundwater. Handling of such substances would be regulated by federal and state 'City of Burlingame, 2018. Major Projects. Available: httpiJAntdingame.org/departmejits/planningl,major_projects-php2p3ge-zIZZLAccessed;-May-24,2019 71 Initial Study 1095 Rollins Road Apartments hazardous materials laws that would minimize the risk of exposure to nearby land uses, including schools. Additionally, implementation of Mitigation Measures HAZ-1 and HAZ-2 would further reduce potential risk of exposure to nearby land uses. Therefore, this impact would be less than significant. d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (No Impact) According to a review of all applicable federal, state, and local databases related to hazardous material and/or cleanup listings completed as part of the Phase I ESA, the property at 1095 Rollins Road is not included on the Cortese list compiled pursuant to Government Code Section 65962.5. + •d +•f d 9R the Calif a Depai- line.,+ of Tewie c44hr+anrnr rnn+r^l (f1TC('1 LJ ri waste T Cvrtom /L.I\A/TC1 nr en the f1T_C (' Cnvir�r+ter n-4+•+h• r,P g Therefore, there would be no impact. e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard or excessive noise for people residing or working in the project area? (No Impact) San Francisco International Airport (SFO) is approximately 1.5 miles northwest of the project site; however, the project site does not fall within any of the airport's "safety compatibility zones" and is, therefore, not within an area of potential danger involving the operation of SFO.lo Therefore, no impact would occur. f) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Less than Significant) The project would build a new structure on previously developed commercial and residential land. Access points to the site would be constructed to ensure proper access for emergency vehicles. The City does not have an established evacuation plan. However, the proposed project would adhere to the guidelines established within the Safety Element of the General Plan. Additionally, the Safety Operations Plan between the City and the City of Hillsborough would be implemented in the case of an emergency, and the project would comply with procedures determined by the Safety Operations Plan, if such an event arose." Furthermore, the project plans would be subject to review and approval by the City and the Fire Department prior to issuance of a building permit. Therefore, the project would not conflict with and adopted emergency response or evacuation plan and the impact would be less than significant. 1OCity/County Association of Governments of San Mateo County, 2012. Comprehensive Airport Land Use Compatibility Plan for the Environs of San Francisco International Airport. Available at: http://ccag.ca.gov/wp- content/uploads/2014/10/Consolidated_ CCAG_ALUCP_November-20121.pdf. Accessed: November 2012. 11City of Hillsborough, 2007. Emergency Operations Plan. Available at: http://www.hillsborough.net/DocumentCenter/fie v/591,_AccessedLMay_24, 2019 72 Initial Study 1095 Rollins Road Apartments g) Expose people or structures, either directly or indirectly, to a significant risk of loss, injury or death involving wildland fires? (No Impact) The project site and surrounding vicinity are entirely developed. The area does not contain, nor is it adjacent to, wildlands. Accordingly, implementation of the project would not result in the exposure of people or structures to significant loss, injury, or death involving wildland fires and no impact would occur. 73 Initial Study 1095 Rollins Road Apartments 10 Hydrology and Water Quality Issues Would the project: Significant or Potentially Significant Impact Less Than Significant Impact with Mitigation Incorporated Less than Significant No Impact a) Violate any water quality standards or waste ❑ ❑ ® ❑ discharge requirements? or otherwise substantially degrade surface or groundwater quality? b) Substantially decrease groundwater supplies or ❑ ❑ ® ❑ interfere substantially with groundwater recharge such that the project may impede sustainable groundwater management of the basin? c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or through the addition of impervious surfaces, in manner which would: i) result in substantial erosion or siltation on- or El El® ❑ offsite; ii) substantially increase the rate or amount of El ❑ ® ❑ surface runoff in a manner which would result in flooding on- or offsite; iii) Create or contribute runoff water which would ❑ ® ❑ exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? or iv) Impede or redirect flood flows? ® ❑ d) In flood hazard, tsunami, or seiche zones, risk ® ❑ release of pollutants due to project inundation? e) Conflict with or obstruct implementation of a ® ❑ water quality control plan or sustainable groundwater management plan? Setting San Mateo County is within the San Francisco Bay portion of the Coast Range Geologic Province. Annual average precipitation in San Mateo County is reported at approximately 19.6 inches. The State Water Resources Control Board (SWRCB) and the Regional Water Quality Control Board (RWQCB) monitor water quality in the Bay Area. These agencies oversee the implementation of the National Pollutant Discharge Elimination System (NPDES) stormwater discharge permits. The 74 Initial Study 1095 Rollins Road Apartments City participates in the San Mateo Countywide Pollution Prevention Program (SMCWPPP) and is required to implement Low Impact Development (LID) BMPs under Municipal Regional Stormwater Permit (MRP) (Provision C.3.b.). LID practices include source control BMPs, site design BMPs, and stormwater treatment BMPs onsite or at a joint stormwater treatment facility. Burlingame Water Division of the Public Works Department, which purchases treated water from the San Francisco Public Utilities Commission," provides potable water to the project site. Approximately 85 percent of the water supply comes from the Hetch Hetchy watershed in the Sierra Nevada Mountains and approximately 15 percent comes from local watersheds. 13 The project area does not contain any natural surface drainage. A catch basin at the project site connects to a gravity main that drains to the northwest.14 The project site does not include any surface waters; the nearest body of surface water to the subject property is Sanchez Creek, located approximately 258 feet north of the project site. Groundwater is present at an estimated depth of 5 to 13 feet below ground surface. According to the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map (Panel No. 06081C0153F), the project site is located within Zone X which is an area subject to inundation by a 0.2 percent annual chance flood event and a 0.1 percent annual chance of flooding of less than one foot." Discussion a) Violate any water quality standards or waste discharge requirements? or otherwise substantially degrade surface or groundwater quality? (Less than Significant) Construction of the new building would involve ground disturbing activities such as trenching, grading, demolition, and vegetation removal. The maximum depth of these activities could be approximately up to 20 feet below ground surface. Groundwater depth is estimated at 5 feet below ground surface. Fluctuations in the level of groundwater may occur due to variations in rainfall, irrigation practice, and other factors not evident at the time measurements were made. Furthermore, watering conditions of nearby properties can produce varying groundwater conditions. Perched groundwater and seeps from the adjacent properties may be encountered during excavations during construction activities. Dewatering would occur during excavation and shoring activities. The Phase II Hazardous Materials Report indicated that there may be contaminated groundwater onsite. However, dewatering would be conducted in accordance with the SMCWPPP (County of San Mateo, 2016). Furthermore, compliance with the requirements of the NPDES General Construction Permit would ensure that the project would 12 City of Burlingame, 2018c. Water. Available: https://www.burlingame.org/departments/public—works/water.php. Accessed: May 28, 2019. 13 Bay Area Water Supply and Conservation Agency, n.d. Water Supply & System. Available: http://bawsca.org/water/supply. Accessed: May 28, 2019. 14 City of Burlingame, 2019. Municipal Separate Storm Sewer System. Available: http://bgmaps.maps.arcgis.com/apps/webappviewer/index.html?id=8f4f7accd3O54ba5a4fde951fc45b601. Accessed: June 5, 2019 15 Federal Emergency Management Agency (FEMA), 2019. Fema Flood Map Service Center. Panel No. 06081C0153F. Available: https://msc.fema.gov/portal/sea rch?AddressQuery=1095%2ORolli ns%20road% 2C%2OBurlingame%2C%20CA#searchr esults_anchor Accessed:_May 28, 2019. 75 Initial Study 1095 Rollins Road Apartments not release any contaminated groundwater during construction. Therefore, construction dewatering activities would not violate any water quality standards or waste discharge requirements. Construction activities also have the potential to result in runoff that contains sediment and other pollutants that could degrade water quality if not properly controlled. Sources of pollution associated with construction include chemical substances from construction materials and hazardous or toxic materials, such as fuels. Because the project would disturb over one acre of soil during construction, the project would be subject to a State NPDES General Construction Permit. The finished condition of the project would result in approximately 39,687 square feet of impervious area and 7,142 square feet of pervious area throughout the project site. Under existing conditions, there is approximately 40,380 square feet of impervious surfaces and 6,449 square feet of pervious on the project site. Construction and operation of the project would not substantially interfere with groundwater recharge due to the small amount of pervious area and the level of clay in the soils at the site which are generally not very permeable. Therefore, this impact would be less than significant. b) Substantially decrease groundwater supplies or interfere substantially with groundwater recharge such that the project may impede sustainable groundwater management of the basin? (Less than Significant) The project site is largely paved and developed and does not directly contribute to groundwater recharge. The groundwater basin in the existing project site is not currently utilized for potable water. Additionally, the project does not include plans to use groundwater resources for future uses. The project would not substantially deplete groundwater, as there is no plan to create water wells on the site and the site would continue to receive municipal water from the City of Burlingame Water Division of Public Works. Dewatering activities would occur during excavation for the subterraneous parking garage. Such activities would be conducted in accordance with the SMCWPPP (San Mateo County, 2016) and the NPDES General Construction Permit. BMPs to ensure safe dewatering would include the following: ■ Discharges of groundwater or captured runoff from dewatering operations would be properly managed and disposed of. When possible, dewatering discharge would be set to a landscaped area or sanitary sewer. ■ Run-on water from offsite would be diverted away from all disturbed areas. ■ The relevant local municipality (i.e., the City) would be notified and approval would be obtained before discharging water to a street gutter or storm drain. If required, discharged water would be filtered or diverted through a basin, tank, or sediment trap. ■ In areas of known or suspected contamination, local agencies would be contacted to determine whether the groundwater must be tested. If necessary, pumped groundwater would be collected and hauled offsite for treatment and proper disposal. 76 Initial Study 109S Rollins Road Apartments With implementation ofthese BMPs, impacts from dewatering activities would be less than significant. c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or through the addition of impervious surfaces, in manner which would: and Result in substantial erosion or siltation on- or offsite; (Less than Significant) substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or offsite; (Less than Significant) There are no natural drainage features at the project site. The existing drainage pattern entails stormwater pipes that connect to the City's stormwater system. Project construction would involve ground -disturbing activities. Because the project size is above the 1-acre threshold (1.08 acres in total), project construction would be subject to the NPDES General Construction Permit that imposes strict requirements and control on construction and post -construction activities. Implementation of the project would include the construction of a new onsite stormwater drainage system to collect and convey stormwater runoff. The existing stormwater system would be redesigned to accommodate the new building and comply with the City's stormwater requirements. The construction of new drainage is included in the overall construction footprint and construction equipment assumptions for the project. As described under question "a" above, the project would increase the amount of pervious surface on the project site by approximately 693 square feet. With the construction of new drainage and stormwater infrastructure, the project would help offset the amount of stormwater runoff by lessening the stormwater volume entering the City's storm drains and larger stormwater conveyance system. No new water -intensive activities are proposed that would contribute substantial additional runoff that could exceed the capacity of stormwater drainage systems in the area. Additionally, with compliance to state and local regulations and the implementation of BMPs, impacts to drainage patterns and surface runoff, resulting in erosion or siltation would be minimized. As such, the project would not contribute substantial amounts of sediment to storm drain systems or alter existing drainage patterns to the extent that would result in flooding on -or offsite. The impact would be less than significant. Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? (Less than Significant) As described in 9b, dewatering activities would be conducted in accordance with the San Mateo Countywide SWPPP and would not contribute to degradation of water quality. As stated above in 9c and 9d, the proposed project would not alter the existing impervious surface to a point at which the drainage, and surface runoff, in the area would be increased. Additionally, the project is subject to the requirements of Provision C.3 of the Municipal Regional Stormwater NPDES 77 Initial Study 1095 Rollins Road Apartments Permit, which requires the inclusion of appropriate source control, site design, and stormwater t,reatment measures in new development and redevelopment projects to address both soluble and insoluble stormwater runoff pollutant discharges and prevent increases in runoff flows from new development and redevelopment projects. Sanchez Creek lies within roughly 330 feet of the project site. However, this creek is almost entirely paved over. Onsite stormwater treatment would be incorporated into project design prior to draining into the local stormwater drainage system. Therefore, no new significant sources of polluted runoff would be created. Compliance with relevant NPDES regulations would ensure that any potential impacts would be less than significant. iv) Impede or redirect flood flows? (Less than Significant) and d) In flood hazard, tsunami, or seiche zones, risk release of pollutants due to project inundation? (Less than Significant) As discussed in the project setting, the project site is in a Flood Zone X, which is used to designate area of low to moderate flood hazard. Because the project site is not within a high -risk area for flooding, the potential to impede or redirect flood flows would be low. Tsunamis are large ocean waves generated by earthquakes and can be damaging to lowland coastal areas. The project site is approximately 10 miles away from the Pacific coast, and the risk of damage due to a tsunami is low. The City is not located within a tsunami inundation zone.16 Large earthquakes can also generate oscillating waves in enclosed bodies of water (seiche), such as bays, lakes, and reservoirs. The project site is located approximately 1 mile west of the San Francisco Bay, and 3 miles northeast of the Crystal Springs Reservoir. Since the project site is not located in the immediate vicinity of any bays, lakes, or reservoirs, the probability of a seiche from either the San Francisco Bay or the Crystal Springs Reservoir having enough momentum to affect the property site is low. Furthermore, as no steep slopes are in close proximity to the project site, the possibility of inundation by landslides or mudflows would be remote. Because the project site is not located in a high -risk area for flooding and the possibility of inundation at the project site is remote, the project would be unlikely to impede or redirect flood flows. Therefore, impacts would be less than significant. 16California Emergency Management Agency, California Geologic Survey, and University of Southern California, 2009. Tsunami Inundation Map for Emergency Planning San Mateo Quadrangle. Available: Available: https://www.conservation.ca.gov/cgs/Documents/Tsunami/Maps/Tsuna mi_I nundation_SanMateo_Quad_San Mateo. pdf. Accessed: August 19, 2019, W. Initial Study 1095 Rollins Road Apartments e) Conflict with or obstruct implementation of a water quality control plan or sustainable groundwater management plan? (Less than Significant) As described in 10a, the project would comply with the SMCWPPP and RWQCB NPDES requirements. All the groundwater basins within San Mateo County are designated as very low priority basins and thus, a sustainable groundwater management plan is not required for these basins." Therefore, the project would not conflict with a sustainable groundwater management plan and impacts would be less than significant. 17County of San Mateo Office of Sustainability, 2019. Groundwater. Available: https://www.smcsustainability.org/energy-water/groundwater/Accessed: August 79 Initial Study 1095 Rollins Road Apartments 11 Land Use and Planning Issues Would the project: a) Physically divide an established community? b) Cause a significant environmental impact due to a conflict with any land use plan, policy, or regulation adopted for the purpose of avoiding or mitigating an environmental effect? Setting Less Than Significant or Significant Potentially Impact with Significant Mitigation Less than Impact Incorporated Significant No Impact ❑ ❑ ❑ ❑ ❑ ® ❑ The City's General Plan land use designation for the project site is Commercial (Shopping & Service), and the site is zoned C-1(Commercial).18 The current land use designation and zoning do not permit residential development. Land use and zoning for the project site and vicinity are shown on Figure 3 and Figure 4. The project proposes to change the land use designation to a high -density residential designation. Discussion a) Physically divide an established community? (No Impact) As previously discussed, the project would replace an existing restaurant building and elevated tennis courts/surfacing parking. The project proposes to alter the existing land use on the site and rezone the site from C-1 (Commercial) to R-4 High Density Residential. However, the project would consist of infill of an already developed site and would not propose any structures that would interfere with nearby roadways or sidewalks. In addition, there does not appear to a commercial (or other) community that would be physically divided by the presence of new residential uses on the project site due to mix of restaurant and recreational uses on the site. Given this, the project would not result in physical division of an established community; therefore, no impact would occur. 11 As noted in the Project Description, the City recently completed the process of updating its General Plan. The Final EIR for the General Plan update was certified in October 2018, and the updated General Plan was adopted by the City Council in January 2019. However, the project application was received by the City, deemed complete, and determined to be subject to CEQA prior to the General Plan update. Therefore, pursuant to CEQA Guidelines Section 15060, which provides direction to CEQA lead agencies on when formal CEQA review shall begin, this analysis evaluates the project against the prior General Plan land use map. m Initial Study 1095 Rollins Road Apartments b) Cause a significant environmental impact due to a conflict with any land use plan, policy, or regulation adopted for the purpose of avoiding or mitigating an environmental effect? (Less than Significant) The project proposes a High -Density Residential use at a location currently designated by the General Plan for Commercial uses. To address this conflict with the General Plan, the project applicant is requesting that the City rezone the project site and is seeking a General Plan amendment to change the land use. The proposed project would have 150 units, with a density of 140 dwelling units per acre proposed, where the General Plan designates high -density residential as 50+ units per acre. As detailed above, the project was submitted and deemed complete prior to the adoption of the City's new General Plan in 2019 therefore this request was made and is being evaluated under the old General Plan regulations. With fulfilment of both the rezoning request and the General Plan amendment, the project would not conflict with any land use plan, policy or regulation. Therefore, the impact would be less than significant. 81 Initial Study 12 Mineral Resources 1095 Rollins Road Apartments Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project: Impact Incorporated Significant No Impact a) Result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? b) Result in the loss of availability of a locally El important mineral resource recovery site delineated on a local general plan, specific plan, or other land use plan? Setting The California Geological Survey (CGS) is responsible under the Surface Mining Control and Reclamation Act (SMARA) for classifying land into Mineral Resource Zones (MRZs) based on the known or inferred mineral resource potential of that land. Based upon available data, the project site and area surrounding the project limits have been classified as MRZ-1, which is defined as "areas where geologic information indicates no significant mineral deposits are present."19 This finding is reflected in the City's General Plan Draft Environmental Impact Report (DEIR), which states that there are no areas within the planning area where mineral resources of value to the state or region are found.20 The geology of the project site supports these findings, as there are no notable mineral resources types based on the findings in the Geotechnical Exploration report. Discussion a) Result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? (No Impact) and b) Result in the loss of availability of a locally important mineral resource recovery site delineated on a local general plan, specific plan, or other land use plan? (No Impact) The project site is currently developed and not used for mineral recovery activities. Additionally, no known mineral resources exist within the project site or surrounding area, as indicated by The Mineral Resource Zones and Resource Sectors San Francisco and San Mateo Counties Maps 19California Department of Conservation, n.d. Guidelines for Classification and Designation of Mineral Lands. Available: http://www.conservation.ca.gov/smgb/guidelines/documents/classdesig.pdf. Accessed: October 17, 2019. 20City of Burlingame, 2018b. Draft Environmental Impact Report. Available: https://www.envisionburlingame.org/app_pages/view/17 Accessed: May 24, 2019 82 Initial Study 1095 Rollins Road Apartments and the San Mateo County General Plan DEIR.21 Implementation of the project would not result in the loss of availability of a known mineral resource of value to the region and residents of the state, nor of a locally important mineral resource recovery site. Therefore, no impact would occur. 21 California Geological Survey, 1982. Mineral Land Classification Map Aggregate Resources Only. Special Report 146, Plate 2.43, San Francisco and San Mateo Counties. 83 Initial Study 13 Noise 1095 Rollins Road Apartments Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project result in: Impact Incorporated Significant No Impact a) Generation of a substantial temporary or ® ❑ permanent increase in ambient noise levels in the vicinity of the project in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? b) Generation of excessive groundborne vibration El El N ❑ or groundborne noise levels? c) For a project located within the vicinity of a ❑ ❑ ❑ N private airstrip or an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? Setting Noise is defined as unwanted sound that disturbs human activity. Environmental noise levels typically fluctuate over time, and different types of noise descriptors are used to account for this variability. Noise level measurements include intensity, frequency, and duration, as well as time of occurrence. Noise level (or volume) is generally measured in decibels (dB) using the A - weighted sound pressure level (dBA). The A -weighting scale is an adjustment to the actual sound power levels to be consistent with that of human hearing response, which is most sensitive to frequencies around 4,000 Hertz (about the highest note on a piano) and less sensitive to low frequencies (below 100 Hertz). Because of the logarithmic scale of the decibel unit, sound levels cannot be added or subtracted arithmetically. If a sound's physical intensity is doubled, the sound level increases by 3 dBA, regardless of the initial sound level. For example, 60 dBA plus 60 dBA equals 63 dBA. Where ambient noise levels are high in comparison to a new noise source, the change in noise level would be less than 3 dBA. For example, when 70 dBA ambient noise levels are combined with a 60-dBA noise source, the resulting noise level equals 70.4 dBA. The time period in which noise occurs is important since noise that occurs at night tends to be more disturbing than that which occurs during the day. Community noise is usually measured using Day -Night Average Level (Ldn), which is the 24-hour average noise level with a 10-dBA penalty for noise occurring during nighttime (10:00 p.m. to 7:00 a.m.) hours, or Community 84 Initial Study 1095 Rollins Road Apartments Noise Equivalent Level (CNEL), which is the 24-hour average noise level with a 5-dBA penalty for noise occurring from 7:00 p.m. to 10:00 p.m. and a 10-dBA penalty for noise occurring from 10:00 p.m. to 7:00 a.m. Noise levels described by Ldn and CNEL typically do not differ by more than 1 dBA. In practice, CNEL and Ldn are often used interchangeably. Noise that is experienced at any receptor can be attenuated by distance or the presence of noise barriers or intervening terrain. Sound from a single source (i.e., a point source) radiates uniformly outward as it travels away from the source in a spherical pattern. The sound level attenuates (or drops off) at a rate of 6 dBA for each doubling of distance. A large object or barrier in the path between a noise source and a receiver can substantially attenuate noise levels at the receiver. The amount of attenuation provided by this shielding depends on the size of the object, proximity to the noise source and receiver, surface weight, solidity, and the frequency content of the noise source. Natural terrain features (such as hills and dense woods) and human -made features (such as buildings and walls) can significantly reduce noise levels. Walls are often constructed between a source and a receiver specifically to reduce noise. A barrier that breaks the line of sight between a source and a receiver will typically result in at least 5 dBA of noise reduction. The manner in which buildings in California are constructed generally provides a reduction of exterior -to -interior noise levels of approximately 25 dBA with closed windows (Federal Transit Administration [FTA) 2006). Regulatory Setting The City's General Plan Noise Element includes goals and policies related to noise to guide development and to protect citizens from the harmful and irritating effects of excessive noise. The element establishes land use compatibility categories of new uses within the onsite noise environment, as shown in Table 15. For residential uses the City considers noise levels less than 60 dBA CNEL acceptable. 85 Initial Study 1095 Rollins Road Apartments Table 15 Outdoor Noise Level Planning Criteria Maximum Outdoor Noise Levels (dBA) Land Use Categories CNEL Public, Quasi -Public and Residential: Schools, Hospitals, Libraries, Auditoriums, Intensively Used Parks and Playgrounds, Public 60 Buildings, Single -Family Homes, Multifamily Apartments and Condominiums, Mobile Home Parks Passively Used Open Space: Wilderness -Type Parks, Nature or Contemplation 45 Areas of Public Parks Commercial: Shopping Centers, Self -Generative Business, 65 Commercial Districts, Offices, Banks, Clinics, Hotels and Motels Industrial: Non Manufacturing Industry, Transportation, 75 Communications, Utilities, Manufacturing Source: Rincon 2019b Note: These criteria may be invoked for the following purposes: 1. To determine the suitability of development on lands considered as receptors to which the standards apply 2. To determine the suitability of building types and proposed construction materials to be applied to the site The City's General Plan Noise Element also provides allowable limits for construction equipment, as shown in Table 16. The General Plan also states that no construction noise may be emitted past the property line so as to result in a noise level increase of a more than 5 dBA maximum sound level (Lmax) above ambient Lmaz noise levels. The General Plan also provides guidelines for determining whether significant acoustical impacts from a project would occur. 86 Initial Study 1095 Rollins Road Apartments Table 16 Maximum Allowable Noise Levels from Construction Equipment Equipment Peak Noise Level (dBA) at So feet Earthmoving Front loaders 75 Backhoes 75 Dozers 75 Tractors 75 Scrapers 80 Graders 75 Trucks 75 Pavers 80 Materials Handling Concrete mixers 75 Concrete pumps 75 Cranes 75 Derricks 1 75 Stationary Pumps 75 Generators 75 Compressors 75 Impact Pile drivers 95 Jackhammers 75 Rock drills 80 Pneumatic tools 1 80 Other Saws 75 Vibrators 75 Source: Rincon 2019b BMC Chapter 18.07.110 states that the allowable hours of construction in the City are between 8:00 a.m. and 7:00 p.m. on weekdays and 9:00 a.m. and 6:00 p.m. on Saturdays. Construction is not allowed on Sundays and holidays. Project Site Noise Environment To characterize ambient sound levels, two short-term measurements were conducted at the project site on August 14, 2019. Table 17 summarizes the result of the short-term noise measurements. Detailed sound level measurement data are included in Appendix K. Figure 13 shows the locations at which noise measurements were taken. 87 ifrh'Imim AN ` Figure 13 Initial Study Table 17 Project Noise Monitoring Results 1095 Rollins Road Apartments Measurement ;Number Measurement Location Sample Times Approximate Distance to Primary Noise eSource o Leq (dBA) L,„,.(dBA) 25 feet to the centerline of Northern boundary of 10:35 — Rollins Road, 135 1 project site along 10:50 a.m. feet to the 68 86 Rollins Road centerline of Highway 101 Cadillac Way near 15 feet from the 2 adjacent apartment 11:02 — centerline of 62 81 complex south of the 11:17 a.m. Cadillac Way project site Source: Rincon 2019b The City's General Plan Noise Element establishes the most restrictive noise standards for wilderness -type parks, nature or contemplation areas of public parks, schools, hospitals, libraries, auditoriums, intensively used parks and playgrounds, public buildings, single family homes, multifamily apartments and condominiums, and mobile home parks. Therefore, this analysis considers these categories to be noise -sensitive land uses. The nearest noise -sensitive receivers to the project site are multifamily residences located adjacent to the project site's southern and eastern boundaries. Discussion a) Would the project result in the Generation of a substantial temporary or permanent increase in ambient noise levels in the vicinity of the project in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (Less than Significant with Mitigation) Construction Noise Maximum noise levels were estimated for each piece of construction equipment at a distance of 50 feet and for each phase of construction at a distance of 75 feet (the approximate distance from the center of the project site to the property line) in accordance with the City's construction noise thresholds. Maximum construction noise levels from individual pieces of equipment and from each phase of construction are shown in Table 18. 89 Initial Study 1095 Rollins Road Apartments Table 18 Maximum Noise Levels from Project Construction Noise Source Noise Level Threshold Threshold Exceeded? Demolition Concrete/Industrial Saws 90 dBA Lmax 75 dBA Lmax Yes Excavators 81 dBA Lmax 75 dBA Lmax Yes Dozers 82 dBA Lmax 75 dBA Lmax Yes 75 dBA Lmax 78 dBA Lmax 75 dBA Lmax Yes Highest Lmax at Property Line 86 dBA Lmox 86 dBA Lmax No Site Preparation Graders 85 dBA Lmax 75 dBA Lmax Yes Dozers 82 dBA Lmax 75 dBA Lmax Yes Tractors/Loaders/Backhoe 78 dBA Lmax 75 dBA Lmax Yes Highest Lmox at Property Line 82 dBA Lmax 86 dBA Lmax No Grading/Excavation Excavators 81 dBA Lmax 75 dBA Lmax Yes Bore/Drill Rig 84 dBA Lmax 80 dBA Lmax Yes Tractors/Loaders/Backhoes 78 dBA Lmax 75 dBA Lmax Yes Generator 81 dBA Lmax 75 dBA Lmax Yes Highest Lmax at Property Line 81 dBA Lmax 86 dBA Lmax No Building Construction Forklift 75 dBA Lmax n/a n/a Welders 74 dBA Lmax n/a n/a Highest Lmox at Property Line 71 dBA Lmax 86 dBA Lmax No .E Initial Study 1095 Rollins Road Apartments Noise Source Noise Level Threshold Threshold Exceeded?' Architectural Coating Air Compressors 78 dBA Lmax 75 dBA Lmax Yes Aerial Lifts 75 dBA Lmax n/a n/a Highest Lmax at Property Line 74 dBA Lmax 86 dBA Lmox NO Paving Paver 77 dBA Lmax 80 dBA Lmax No Roller 80 dBA Lmax 80 dBA Lmax n/a Tractor/Loader/Backhoe 78 dBA Lmax 75 dBA Lmax Yes Highest Lmox at Property Line 77 dBA Lmax 86 dBA Lmax No Source: Rincon 2019b As shown in Table 18, average maximum noise levels during each phase of construction at the property line would not exceed the threshold of 86 dBA Lmax (i.e., 5 dBA Lmax above the ambient Lmax). However, average maximum noise levels generated by several pieces of equipment (including saws, excavators, dozers, backhoes, generators, and air compressors) would exceed the City's maximum allowable noise levels for construction equipment at 50 feet. Therefore, construction noise impacts would be potentially significant. Implementation of Mitigation Measure NOI-1 would be required to reduce construction noise impacts to a less than significant level. Mitigation Measure NOI-1: The following mufflers and sound enclosures shall be utilized during project construction to reduce noise levels from individual pieces of construction equipment: Generators and air compressors shall be surrounded by acoustic shielding and/or sound enclosures capable of reducing noise by at least 6 dBA; An industrial grade muffler or muffler of similar capacity capable of reducing engine noise by at least 10 dBA shall be installed on excavators, dozers, tractors, loaders, backhoes, graders, and bore/drill rigs; and An industrial grade muffler or muffler of similar capacity capable of reducing engine noise by at least 15 dBA shall be installed on concrete/industrial saws. Initial Study 1095 Rollins Road Apartments Operational Noise Project operation would generate noise from trash hauling services, residents' use of common space areas, landscaping activities, and HVAC equipment. Each of these noise sources is discussed separately below. Periodic trash hauling services would not be a significant new source of noise because trash trucks already frequent the project site to remove solid waste generated by the existing onsite restaurant. Furthermore, the project site is located in an urban area and is surrounded by existing residential and commercial uses that require similar trash hauling services. Therefore, because trash trucks are already a common occurrence in the project vicinity, trash hauling services would not result in a substantial permanent increase in ambient noise levels above levels existing without the project. The project would include an outdoor courtyard with a bocce ball court and multiple roof decks with barbeques, fire pits, and outdoor seating along with associated landscaping. Operational noise associated with outdoor use areas would include conversations, laughter, music, other sound -generating equipment, and landscape equipment. Noise from conversation would be an intermittent and temporary noise source, which would typically be limited to the daytime, outside of noise -sensitive hours of sleep. In addition, residents and property owners would be subject to BMC Section 10.40.035, which prohibits the creation of nuisance noise; BMC Section 10.40.020, which governs noise generated by sound -amplifying devices; and BMC Sections 10.40.037 and 10.40.038, which contain restrictions on noise generated by landscaping equipment. Furthermore, these noise -generating activities would be similar to those ofthe existing multifamily residential complex located immediately adjacent to the south and east and would result in a negligible change to existing noise levels. The project would include rooftop HVAC equipment. HVAC equipment is a continuous noise source, and noise levels can reach up to 70 dBA Leq at a distance of 15 feet from the source. Rooftop equipment would be located as close as 72 feet from the project site's southern property line. Assuming approximately one ton of HVAC systems would be required for every 600 square feet of residential floor space, the project would require approximately 210 tons of HVAC systems, or approximately 42 HVAC units. To accommodate these on the roof, approximately one HVAC unit would be placed every 557 square feet, or approximately every 24 linear feet on the rooftop. Therefore, the southernmost portion of the proposed building, which is the closest part of the building to the adjacent property line, would accommodate three HVAC units. Assuming worst -case exposure of noise from up to three HVAC units at any point on the adjacent property, noise levels generated by HVAC equipment would be approximately 61 dBA at 72 feet. As a result, HVAC equipment noise would increase the existing ambient noise level of 62 dBA Leqon the adjacent property to approximately 64 dBA Leq, which would be an increase of approximately 3 dBA above ambient noise levels. Therefore, given that the project would not increase ambient noise levels by more than 3 dBA, impacts related to HVAC equipment noise would be less than significant. 92 Initial Study 1095 Rollins Road Apartments Offsite Traffic Noise Existing traffic on local roadways and highways near the project site generates noise. The project would contribute to traffic noise levels if the project would increase daily traffic volumes on these roadways. However, according to the project traffic study, the project would generate approximately 816 daily vehicle trips, which would be 198 fewer trips as compared to the daily traffic volume generated by the existing restaurant onsite, using ITE trip generation rates for restaurants. Therefore, the project would result in a decrease in traffic noise levels on local roadways and highways because the project would decrease daily traffic volumes as compared to existing conditions. Furthermore, under cumulative plus project conditions, the project would result in a decrease in cumulative traffic noise levels because the project would result in lower daily traffic volumes than if the existing use continued operating. Therefore, no traffic noise impact would occur. b) Would the project result in excessive groundborne vibration or groundborne noise levels? (Less than Significant) Construction -Related Vibration Certain types of construction equipment can generate high levels of groundborne vibration. The equipment utilized during project construction that would generate the highest levels of vibration would include rollers, loaded trucks, and bulldozers. This analysis conservatively assumes that construction equipment may operate at the southeastern corner of the project site at a distance of approximately 20 feet from the nearest building located at the gas station immediately west of the project site. Table 19 shows typical vibration levels for various pieces of construction equipment used in the assessment of construction vibration. These pieces of construction equipment are anticipated to be used during project construction and would generate the highest levels of vibration as compared to construction equipment not included in this analysis. Table 19 Vibration Levels Measured during Construction Activities Equipment Peak Particle Velocity (PPV) at 25 feet (in/sec) Approximate L vibration decibels (VdB) at 25 feet Vibratory Roller 0.210 94 Large Bulldozer 0.089 87 Loaded Trucks 0.076 83 Source: Rincon 2019b As shown in Table 19, vibration levels from individual pieces of construction equipment at a distance of 20 feet would not exceed 100 VdB, the threshold at which damage can occur to fragile buildings. Construction vibration levels at all other buildings in the immediate vicinity, 93 Initial Study 1095 Rollins Road Apartments including multifamily residences to the south and east, would be less than the levels shown in Table 20 because vibration levels would attenuate with distance. Furthermore, in accordance with BMC Section 18.07.110, project construction would be required to occur during daytime hours and would not disturb residences to the south and east during sensitive hours of sleep; therefore, project construction would not exceed the threshold of 72 VdB for residential uses during nighttime hours. Construction vibration impacts would be less than significant. Table 20 Vibration Levels at Nearest Building Equipment Approximate 6 VdB at 25 feet Vibratory Roller 94 Large Bulldozer 87 Loaded Trucks 83 Source: Rincon 2019b Operational Vibration The project includes residential land uses and would not generate significant stationary sources of vibration, such as manufacturing or heavy equipment operations. Therefore, no operational vibration impacts would occur. c) For a project located within the vicinity of a privateairstrip or an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (No Impact) The project site is located 1.5 miles southwest of San Francisco International Airport. However, the project site is located outside the 65-dBA contour for airport operations. The project site is not in close proximity to a private airport. Therefore, the project would not expose people residing or working in the project area to excessive noise levels from airport operations. No impact would occur. 94 Initial Study 1095 Rollins Road Apartments 14 Population and Housing Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project: Impact Incorporated Significant No Impact a) Induce substantial unplanned population ❑ ❑ ® ❑ growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? b) Displace substantial numbers of existing people ❑ ❑ ❑ or housing, necessitating the construction of replacement housing elsewhere? Setting According to the DOF the population of the City in 2019 was 30,317.22 The City General Plan Housing Element predicts that the City's population will grow by 10,000 between 2010 and 2040 for a total of 40,317 people by 2040. Jobs in the city are expected to increase by 27.9 percent between 2010 and 2040.23 Overall, the community is becoming increasingly built -out due to the lack of undeveloped land within the city boundary. Discussion a) Induce substantial unplanned population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (Less than Significant) The California DOF estimates that the 2019 population of the City is 30,317 with 13,120 housing units and an average of 2.40 persons per household (DOF 2019). There are currently no existing residences on the site. The project would add approximately 360 residents (150 units x 2.40 persons per household). The project applicant is seeking a General Plan amendment and rezone to change the land use to high density residential and the zoning to R-4 multifamily residential. With this amendment in place, the population growth caused by the project would be accounted for in the General Plan. Therefore, this impact would less than significant. 22California Department of Finance, 2019. E-5 Population and Housing Elements for Cities Counties, and the Sate, 2011-2019 with 2010 Census Benchmark. Available: http://www.dof.ca.gov/Forecasting/Demographics/Estimates/E- 5/. Accessed: May 24,2019 24City of Burlingame, 2015a. City of Burlingame 2015-2023 Housing Element. Available: https://www.burlingame.org/document center/Planning/1-Burlingame_2015-2023- HE—Adopted-01.05.15—Final-01.29.pdf Accessed: May 24, 2019 95 Initial Study 1095 Rollins Road Apartments b) Displace substantial numbers of existing people or housing, necessitating the construction of replacement housing elsewhere? (No Impact) The project site currently contains no residences and would not displace any existing people or housing. Therefore, no impact would occur. 21 Initial Study 1095 Rollins Road Apartments 15 Public Services Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project: Impact Incorporated Significant No Impact a) Result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times, or other performance objectives for any of the public services: i) Fire protection? ❑ ❑ ® ❑ ii) Police protection? El❑ ® ❑ iii) Schools? ❑ ❑ ® ❑ iv) Parks? ❑ ❑ ® ❑ v) Other public facilities? ❑ ❑ ® ❑ Setting The Central County Fire Department (CCFD) provides fire protection services within the City, Millbrae, and Hillsborough. Currently, the department operates six Engine Companies and one Truck Company out of six fire stations, with two stations in each city. CCFD's daily staffing consists of six engine companies, a ladder truck and a battalion chief on duty to provide fire, emergency medical services (EMS), and rescue services to approximately 70,000 residents and visitors to the area.24 CCFD's stations can house a total of 26 staff including two battalion chiefs. The closest fire station is located one mile southeast of the project site at 799 California Drive. This station houses a fire engine, fire truck, and a battalion chief with a total of 7 employees. The average response time across all CCFD stations was less than 7 minutes as of May 2019.CCFD's general standard for emergency response times is seven minutes; however, a realistic average response time for the project site would be significantly less due to the proximity of fire stations (Reed 2019). The Burlingame Police Department (BPD) provides emergency services to the City. BPD has one police station located at 1111 Trousdale Drive, an approximately five -mile drive from the project site. The BPD employs 70 total employees, including 40 sworn officers. The average emergency response time as of May 2019 was 8 minutes and 35 seconds (Kiely 2019). 24 Central County Fire Department, 2019. CCFD Overview. Available: https://www.conservation.ca.gov/smgb/guidelines/documents/classdesig.pdf. Accessed: June 4, 2019. Initial Study 1095 Rollins Road Apartments The City contains five neighborhood schools that serve Kindergarten through grade 5 (K-5), one middle school for grades 6 through 8, and one high school. Of these, Washington Elementary School, McKinley elementary School, Roosevelt Elementary School, Lincoln Elementary School and Burlingame High School, in the San Mateo Union High School District, would serve the project. Discussion a) Result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times, or other performance objectives for any of the public services: Fire protection? (Less than significant) and ii) Police protection? (Less than significant) The project would replace the existing restaurant and tennis/basketball court uses with residential uses, thereby intensifying the use of the site and generating additional residents in the area. This would incrementally increase the demand for fire and police protection services compared to existing conditions. The project site is located within the existing service area of both the CCFD and BPD, so development of the project would not expand the service area of either agency or substantially affect the response time of CCFD or BPD to the site. Furthermore, the City would require the payment of Development Impact Fees as part of the entitlement process. Such fees would include a Public Facilities Impact Fee, which would help to support any required improvements to fire or police facilities. Therefore, impacts to fire and police protection services would be less than significant. iii) Schools? (Less than Significant) Introduction of 150 new housing units would contribute to increased enrollment at nearby schools. Burlingame School District uses a generation rate of 0.15 new students per multifamily housing unit for elementary schools. Therefore, the project would be expected to generate approximately 23 new students (Hellier 2019). Current enrollment and capacity are listed below in Table 21. Of the schools near the project site, only Washington Elementary School is over capacity with 379 students for a capacity of 358. F Initial Study Table 21 Nearby Elementary School Capacity Source: Hellier 2019 1095 Rollins Road Apartments San Mateo Unified High School District (SMUHSD) serves the City's High School, which has approximately 1,475 students and is currently impacted. SMUHSD uses a generation rate of 0.8 students per unit, resulting in 120 new students added to Burlingame High School (McManus, 2019). Under Section 65996 of the State Government Code, payment of the required school impact fees established by SB 50 is deemed to constitute full and complete mitigation for school impacts from development. Developers of new housing units under the General Plan would be required to pay these school impact fees ($3.17per square foot for developments of 500 square feet or more) at the time of building permit issuance. The project applicant would pay $618,150 for its 195,000 gross square feet. Fulfillment of this requirement would mitigate the development of residential uses' impacts to schools to a less -than -significant level. iv) Parks? (Less than Significant) and v) other public facilities? (Less than Significant) The City's Parks and Recreation Department manages 22 facilities: ■ Alpine Playground ■ Pershing Park ■ Bayside Fields Ray Park ■ Bayside Dog Exercise Park ■ Shorebird Sanctuary Natural Marsh ■ Community Garden at Bayside Fields ■ Trenton Playground ■ Cuernavaca Park ■ Victoria Park ■ Heritage Park Village Park ■ "J" Lot Playground ■ Washington Park ■ Laguna Park ■ Bocce Ball Courts ■ Mills Canyon Wildlife Area Burlingame Golf Center ■ Murray Field ■ Burlingame Aquatic Center ■ Paloma Playground ■ Tennis Courts 10 Initial Study 1095 Rollins Road Apartments The project does not include new park space, but it is located approximately 570 feet from Bayside Fields. The City has 106.6 acres of parks.25 Thus, with its current population of 30,467, the City has 1 acre of parks for every 286 residents.26 The project would therefore only increase this rate to 289 residents for every 1 acre of parks. The General Plan does not currently have a park acreage -to -resident ratio standard. Increased tax revenue from the residents at the project site would contribute to the improvement of local recreational facilities. Additionally, with a General Plan amendment secured, the increase in residents and use of parks due to the project would be consistent with the General Plan. Furthermore, Public Facilities Impact Fees, at a rate of $350 per unit to a total of $52,500, would be collected to support improvements at parks and recreation facilities. Therefore, this impact would be less than significant. 26City of Burlingame, 2015b. Existing Conditions Report. Available: https://www.envisionburiingame.org/files/managed/Document/121/Ch%207%2OBurlingame%20ECR%20Fina1%2ODr aft%20PARKS.pdf. Accessed: August 19, 2019. 26US Census, 2018. QuickFacts Burlingame City, California Available: https://www.census.gov/quickfacts/burlingamecitycalifornia. Accessed: August 16, 2019. 100 Initial Study 16 Recreation 1095 Rollins Road Apartments Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project: Impact Incorporated Significant No Impact a) Would the project increase the use of existing ❑ ❑ ® ❑ neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? b) Does the project include recreational facilities El 1171 or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? Setting The City has approximately 22 recreation sites that consist of 17 parks and open space, 12 playgrounds, a community garden, bocce ball courts, a recreation center, and an aquatic center.27 The 30-acre Bayside Fields Park is located approximately 570 feet to the north of the project site. Discussion a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Less than Significant) and b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Less than Significant) The project would create 150 new housing units and may result in approximately 360 net new residents. While this increase in population will affect existing neighborhood parks and recreational facilities, it is consistent with population growth anticipated in the City of Burlingame General Plan Housing Element. As discussed in Section 15, Public Services, the City also will collect Development Impact Fees as part of the entitlement process. A portion of these 2713urlingame Parks & Recreation Foundation, 2019. Facilities. Available at: https://www.burlingame.org/parksandrec/facilities/index.php. Accessed: June 4, 2019. 101 Initial Study 1095 Rollins Road Apartments fees will be dedicated directly to the Parks and Recreation Department, allowing Burlingame to implement public improvement, public services, and community amenities at the City parks; therefore, the impact would be less than significant. 102 Initial Study 1095 Rollins Road Apartments 17 Transportation Issues Would the project: Significant or Potentially Significant Impact Less Than Significant Impact with Mitigation Incorporated Less than Significant No Impact a) Conflict with a program, plan, ordinance or ❑ ❑ ® ❑ policy addressing the circulation system, including transit, roadway, bicycle and pedestrian facilities? b) Would the project conflict or be inconsistent ❑ ❑ ® ❑ with CEQA Guidelines section 15064.3, subdivision (b)? c) Substantially increase hazards due to a ❑ ❑ ® ❑ geometric design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? d) Result in inadequate emergency access? ❑ ❑ ® ❑ Setting W-Trans prepared a Transportation Impact Analysis (TIA) for the project in August 2019 (see Appendix Q. The TIA estimates the expected trip generation potential for the project and analyzes the project's potential impacts at proposed access points and on alternative modes of transportation. The study area for transportation/traffic includes the following intersections: ■ US 101 Northbound Ramps/Bayshore Highway ■ Broadway -Airport Boulevard/Bayshore Highway ■ US 101 Southbound Ramps/Broadway ■ Rollins Road/Broadway ■ Rollins Road/Cadillac Way ■ Rollins Road/Toyon Drive ■ Carolan Avenue/Broadway ■ Carolan Avenue/Cadillac Way ■ California Drive/Broadway ■ California Drive/Carmelita Avenue ■ Chula Vista Avenue/Broadway ■ Carolan Avenue/Oak Grove Avenue ■ California Drive/Oak Grove Avenue Rollins Road runs on a diagonal in the Northwest -Southeast direction and has two travel lanes (one in each direction) with on -street parallel parking provided on the west side of the street. Rollins Road generally runs parallel to US 101. The posted speed limit is 35 miles per hour. 103 Initial Study 1095 Rollins Road Apartments The project site is located south of US 101, a major traffic corridor providing access to and from the City. Transit facilities serving the project site include public transit and pedestrian and bicycle facilities. San Mateo Transit provides fixed route bus service through San Mateo County. SamTrans Route 292 runs between San Mateo and Downtown San Francisco and stops approximately 0.4 miles from the project site near the Caltrain Broadway Station. Route 292 operates Monday through Friday at approximately one-half hour intervals between 4:00 a.m. and 1:00 a.m. Weekend service operates at approximately one -hour intervals between 4:30 a.m. and 1:00 a.m. The project site is in the vicinity of two major Congestion Management Program corridors: on El Camino Real between Trousdale Drive and East Third Avenue, and US 101 between Broadway Avenue and Peninsula Avenue. Both corridors are located less than one mile from the project site. Although the existing restaurant is known to be underutilized, this analysis uses standard "Quality Restaurant" ITE trip generation rates to establish a baseline. This standard practice is appropriate, given that the restaurant could return to full utilization at any time. Existing trip generation estimates, therefore, represent the number of trips to which the existing land use is entitled. Following this methodology, the existing restaurant land use is considered to generate an estimated 1,014 daily trips-8 during a.m. peak hours and 94 during p.m. peak hours. The proposed land use is estimated to reduce daily trips by 19.5 percent to 816 daily trips-54 during the a.m. peak hour and 66 during the p.m. peak hour. The existing site is accessible by two driveways along Rollins Road, while onsite parking would be accessible through a driveway to a subterranean parking garage. Discussion Conflict with an applicable plan, ordinance or policy establishing measures of effectiveness for the performance of the circulation system, taking into account all modes of transportation including mass transit and non -motorized travel and relevant components of the circulation system, including but not limited to intersections, streets, highways and freeways, pedestrian and bicycle paths, and mass transit? (Less than Significant) The proposed project would result in the removal of one commercial building and a basketball court with surface parking below and the construction of a multistory apartment complex. As proposed, the project would result in less than 50 net new additional trips during the a.m. peak hour and a reduction in trips during the p.m. peak hour. Therefore, roadway impacts would be less than significant, and no mitigation measures are required. Pedestrian Facilities The proposed project includes interior walkways to provide pedestrian circulation between Rollins Road and the courtyard, along with the rest of the site and connecting to continuous sidewalks along the street frontage. Therefore, pedestrian impacts would be less than significant, and no mitigation measures are required. 104 Initial Study Bicycle Facilities 1095 Rollins Road Apartments There are currently no bike lanes on Rollins Road along the project frontage. therefore, there would be no bicycle impacts and no mitigation measures are required. Transit SamTrans provides fixed route bus service through San Mateo County. SamTrans Route 292 runs between San Mateo and Downtown San Francisco and stops approximately 0.4 miles from the project site near the Caltrain Broadway Station. Route 292 operates Monday through Friday at approximately one-half hour intervals between 4:00 a.m. and 1:00 a.m. Weekend service operates with approximately one -hour headways between 4:30 a.m. and 1:00 a.m. Two bicycles can be carried on most SamTrans buses. Bike rack space is on a first -come, first - served basis. Additional bicycles are allowed on SamTrans buses at the discretion of the driver. Dial -a -ride, also known as paratransit, or door-to-door service, is available for those who are unable to independently use the transit system due to a physical or mental disability. Redi- Wheels Paratransit is designed to serve the needs of individuals with disabilities within the City and the greater area of the City. Caltrain is the commuter rail line serving the San Francisco Peninsula. It connects the City with San Francisco to the north and San Jose and Gilroy to the south. The Broadway Station is less than one-half mile from the project site; however, the stop is only used on weekends. On weekends there are ten to twelve trains that stop at the station daily. On weekdays there are 30 trains servicing the Burlingame Station in the northbound and southbound directions which is approximately 1.2 miles from the project location. There are four trains during the 7:00 to 9:00 a.m. and 4:00 to -6:00 p.m. peak periods in the northbound direction, and four to five trains during each of the a.m. and p.m. peak periods in the southbound direction. Bicycle racks are available on a first -come -first -served basis, while lockers must be reserved. Paid vehicle parking is available at both the Broadway and Burlington stations for riders. Therefore, transit impacts would be less than significant, and no mitigation measures are required. b) Conflict or be inconsistent with CEQA Guidelines §15064.3, subdivision (b)? (Less than Significant) CEQA Guidelines §15064.3, subdivision (b) specifies the use of VMT as a metric for determining transportation impacts. VMT analysis will become mandatory in July 2020. Because the City has not specifically adopted VMT methodology, conventional traffic analysis (delay -based — level of service) is used for the purposes of CEOA analysis. However, a VMT analysis is also included for informational purposes. Expected trip generation potential forthe project is summarized in Table 22 with deductions taken for trips made to and from the restaurant at the site, which would cease with the construction of the project. The proposed project is expected to generate an average of 816 trips per day, including 54 trips during the a.m. peak hour and 66 during the p.m. peak hour. After deductions are taken into account, the project would be expected to generate 198 fewer 105 Initial Study 1095 Rollins Road Apartments trips on a daily basis, though with 46 new trips during the morning peak hour but 28 fewer trips during the evening peak hour; these new trips represent the increase in traffic associated with the project compared to existing volumes. The impact of the project on nearby roadways are summarized in Table 23. Table 22 Trip Generation Summary PM Peak our., Existing Quality 12.1 83.84 1,014 .73 8 4 -4 7.80 94 63 31 Restaurant ksf Proposed Multifamily 150 5.44 816 0.36 54 10 40 0.44 66 40 26 housing (Mid- du Rise) Total Net New -198 46 10 36 -28 -23 -5 Trips Source: W-Trans, 2019 adu = dwelling unit b ksf = 1,000 square feet Table 23 Trip Distribution Assumptions y �- Rout Percent Daily Trips AM Trips PM Trips To/from north on California Drive 2 -4 1 -0 To/from north on Rollins Road 3 -6 1 1 To/from north on US 101 30 -59 14 S To/from north on Old Bayshore 4 -7 2 1 Highway To/from south on Broadway 10 -20 5 -3 To/from east on Airport Boulevard 3 -6 1 -1 106 Initial Study 1095 Rollins Road Apartments It Route u Percent Daily Trips AM Trips PM Trips To/from south on US 101 20 -40 9 -6 To/from south on Rollins Road 3 -6 1 -1 To/from south on Carolan Avenue 2 -4 1 -0 To/from south on California Drive 10 -20 5 -3 To/from west on Oak Grove Avenue 10 -20 5 -3 To/from east on Oak Grove Avenue 3 -6 1 -1 Total 100 -198 46 -28 Source: W-Trans, 2019 According to the County of San Mateo Traffic Impact Study Requirements, 2013, a project would have a significant impact if the project would cause an intersection to operate at a level of service that violates that standard overall LOS of C with no individual movement operation at worse than D. With project -related traffic added to baseline volumes, the study intersections are expected to operate at the same LOS as without the proposed project as demonstrated in Table 24. Because the project's expected trip generation preserve the existing LOS of all study intersections, operational impacts to traffic and level -of -service (LOS) standards would be less than significant. Table 24 Levels of Service Baseline Conditions Baseline Plus Project Study Intersection Approach AM Peak PM Peak AM Peak PM Peak Delay 1 LOS Delay LOS Delay LOS Delay LOS US 101 Northbound 30.4 C 26.2 C 30.5 C 26.2 C Ramps/Bayshore Highway Broadway -Airport 12.4 B 15.3 B 12.3 B 15.4 B Boulevard/Bayshore Highway US 101 Southbound 21.0 C 14.7 B 20.8 C 14.7 B Ramps/Broadway 107 Initial Study 1095 Rollins Road Apartments Baseline Conditions Baseline Plus Project Study Intersection Approach AM Peak PM Peak AM Peak PM Peak Delay LOS Delay LOS Delay LOS Delay LOS Rollins 25.7 C 20.5 C 26.7 C 20.4 C Road/Broadway i Rollins Road/Cadillac 7.4 A 6.8 A 7.4 j A 6.8 A Way Rollins Road/Toyon 10.6 B 29.4 D 10.6 B 29.4 D Drive Carolan 21.7 C 25.9 C 21.7 C 25.9 C Avenue/Broadway Carolan 4.5 A 7.2 A 4.5 A 7.2 A Avenue/Cadillac Way Westbound 28.5 D 24.8 C 28.5 D 24.8 C approach California 32.3 C 40.0 D 32.2 C 40.0 D Drive/Broadway California 15.6 B 12.0 B 15.6 B 12.0 B Drive/Carmelita Avenue Chula Vista 1.4 A 3.2 A 1.4 A 3.2 A Avenue/Broadway California Drive/Oak 30.0 C 24.0 C 30.4 C 24.0 C Grove Avenue Source: W-Trans, 2019. Informational VMT Analysis An evaluation of VMT is not a requirement contained in either the City or the County of San Mateo guidelines but is provided for informational purposes as lead agencies work to adopt revised transportation significance criteria in alignment with the Final Adopted Text for Revisions to the CEQA Guidelines, December 2019. Specifically, Section 15064.3, Determining the Significance of Transportation Impacts, which states that for land use projects where the "VMT exceeding an applicable threshold of significance may indicate a significant impact. Generally, projects within one-half mile of either an existing major transit stop or a stop along 108 Initial Study 1095 Rollins Road Apartments an existing high -quality transit corridor should be presumed to cause a less than significant transportation impact. Projects that decrease VMT in the project area compared to existing conditions should be presumed to have a less than significant transportation impact." The proposed project is located within approximately one -quarter of a mile of the Broadway Millbrae Shuttle, and based on the Final Adopted Text would be presumed to have a less than significant impact upon adoption of updated significance criteria. An informational VMT analysis has been prepared; and as noted above, the project would be presumed to have a less than significant impact based on transit access. Since the City has not yet adopted an applicable threshold of significance regarding VMT analysis, the recommended threshold of significance from the California Office of Planning and Research (OPR) Technical Advisory on Evaluating Transportation Impact in CEQA, November 2017 for residential projects has been applied to this study. The recommended threshold generally states that a proposed project that fails to decrease per capita VMT (from baseline existing conditions) by at least 15 percent may indicate a significant transportation impact. Existing VMT per capita may be measured as regional VMT per capita or as city VMT per capita. To develop an estimate of the VMT per capita generated by the proposed project three pieces of data are required; the total number of daily vehicle trips anticipated to be generated by the project, the average length of those trips, and the total number of residents for the proposed project. The daily trip generation estimate was developed as part of this study. The average daily trip length data was collected from Table 4.3 Trip Type Information from Appendix A of the City General Plan DEIR. An estimate for the number of residents was developed using the total number of proposed apartments and the estimated total number of residents living in apartments at buildout of the General Plan, from Appendix A of the DEIR. The following data was used to develop the estimate of VMT per capita: • Daily Trip Generation: 816 trips • Average trip length: 5.26 miles The estimated VMT per capita for the projected project, without taking into consideration travel demand management strategies, is 10.01 VMT per capita. The existing VMT per capita for the City was published in Appendix D of the DEIR for the City's General Plan TIA Hexagon Supporting Analysis and Data, Hexagon Transportation Consultants, Inc. This study estimated the existing VMT per capita at 8.18 miles. The proposed project exceeds a level of 15 percent below the existing VMT per capita. However, as noted above, the proximity to high -quality transit service along a transit corridor would be presumed to result in a less than significant impact. c) Substantially increase hazards due to a geometric design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Less than Significant) The project would relocate an existing driveway by a few feet but would not otherwise involve changes to vehicle infrastructure. To achieve adequate sight distance, parking would be prohibited for a distance of 20 feet on either side of the driveway through the addition of red curbing. Parking would also be prohibited in two on -street spaces approximately 165 feet south of the driveway and a loading zone would be adjacent to the southern red curb. These measures 109 Initial Study 1095 Rollins Road Apartments would improve the sight distance of automobiles and bicyclists approaching and exiting the project site. Furthermore, any site improvements would need to conform to current design standards. Therefore, there would be a less than significant impact caused by the project related to an increase in hazards due to design features or incompatible uses. d) Result in inadequate emergency access? (Less than Significant) Emergency access would be provided via Rollins Road. The project would not impact emergency access on nearby streets. Because the project site would have adequate emergency access, the impact would be less than significant. WC Initial Study 18 Tribal Cultural Resources Issues Would the project: a) Cause a substantial adverse change in the significance of a tribal cultural resource, defined in Public Resources Code Section 21074 as either a site, feature, place, cultural landscape that is geographically defined in terms of the size and scope of the landscape, sacred place, or object with cultural value to a California Native American tribe, and that is: i) Listed or eligible for listing in the California Register of Historical Resources, or in a local register of historical resources as defined in Public Resources Code Section 5020.1(k)? ii) A resource determined by the lead agency, in its discretion and supported by substantial evidence, to be significant pursuant to criteria set forth in subdivision (c) of Public Resources Code Section 5024.1. In applying the criteria set forth in subdivision (c) of Public Resources Code Section 5024.1, the lead agency shall consider the significance of the resource to a California Native American tribe. Setting 1095 Rollins Road Apartments Less Than Significant or Significant Potentially Impact with Significant Mitigation Less than Impact Incorporated Significant No Impact ❑ ❑ ❑ El® ❑ ❑ Information in this section was incorporated from a Sacred Lands File search completed for the project site in August 2019 (Appendix M) and a CHRIS records search (Appendix E) conducted in September 2019. Discussion i) Cause a substantial adverse change in the significance of a tribal cultural resource listed or eligible for listing in the California Register of Historical Resources, or in a local register of historical resources as defined in Public Resources Code Section 5020.1(k)? (No Impact) As stated above in Section 5, Cultural Resources, according to a CHRIS records search completed in September 2019, The State Office of Historic Preservation Historic Property Directory (OHP HPD) (which includes listings of the California Register of Historical Resources, California State Historical Landmarks, California State Points of Historical Interest, and the 111 Initial Study 1095 Rollins Road Apartments National Register of Historic Places) lists no recorded buildings or structures within or adjacent to the project site. In addition to these inventories, the NWIC base maps show no recorded buildings or structures within the proposed project area. Therefore, no impact would occur. ii) Cause a substantial adverse change in the significance of a tribal cultural resource determined by the lead agency, in its discretion and supported by substantial evidence, to be significant pursuant to criteria set forth in subdivision (c) of Public Resources Code Section 5024.1. In applying the criteria set forth in subdivision (c) of Public Resources Code Section 5024.1, the lead agency shall consider the significance of the resource to a California Native American tribe. (Less than Significant with Mitigation Incorporated) As discussed in Section 5, Cultural Resources a recorded shellmound may be located on the project site. Given the potential presence of this resource on the project site, Mitigation Measure CUL-1 would require a pre -construction survey and review of the site by a qualified archaeologist, as well as a halt to construction if archaeological resources are encountered during construction. A Sacred Lands File search was requested on August 9, 2019 (Appendix M). The Sacred Lands File, operated by the NAHC, is a confidential set of records containing places of religious or social significance to Native Americans. A response from the NAHC was received on August 16, 2019. This response indicated that no Native American cultural sites had previously been identified on the project site. The NAHC recommended that the City to consult with five tribes associated with the region. In accordance with Section 21080.3.1 of the California Public Resources Code and AB 52, the City of Burlingame has provided a Notice of Opportunity to Native American tribes to request consultation for project within the city. On August 20, 2019, letters were sent to the following five Native American tribes: Costanoan Rumsen Carmel Tribe, Amah Mutsun Tribal Band of Mission San Juan Bautista, Muwekma Ohlone Indian Tribe of the San Francisco Bay Area, Ohlone Indian Tribe, and Indian Canyon Mutsun Band of Coastanoan. The letters contained information about the project; an inquiry for any unrecorded Native American cultural resources or other areas of concern within or adjacent to the project site; and a solicitation of comments, questions, or concerns regarding the project. To date, one response from the Ohlone Indian Tribe has been received, requesting the results of the CHRIS search. The City shared the CHRIS results and no further correspondence was received. The tribes that were identified and contacted by the City will be given a copy of the draft IS/MND to ensure that they have the opportunity to comment on the project during the public circulation period. In addition to tribal consultation, implementation of Mitigation Measure CUL-1 and CUL-2 would ensure any previously unidentified Native American archeological resources or remains encountered during construction are handled appropriately, as the CHRIS search suggest that there is a high potential for Native American sites to occur at the project site. With implementation of these mitigation measures, impacts to tribal cultural resources would be less than significant. 112 Initial Study 1095 Rollins Road Apartments 19 Utilities and Service Systems Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project: Impact Incorporated Significant No Impact a) Require or result in the relocation or ❑ ❑ ® ❑ construction of new or expanded water, wastewater or storm water drainage, electric power, natural gas, or telecommunications facilities the construction or relocation of which could cause significant environmental effects? b) Have sufficient water supplies available to ❑ ❑ ® ❑ serve the project and reasonably foreseeable future development during normal, dry and multiple dry years? c) Result in a determination by the wastewater ❑ ❑ ® ❑ treatment provider which serves or may serve the project that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? d) Generate solid waste in excess of State or local El❑ ® ❑ standards, or in excess of the capacity of local infrastructure, or otherwise impair the attainment of solid waste reduction goals? e) Comply with federal, state, and local ❑ ❑ ❑ management and reduction statutes and regulations related to solid waste? Setting The Burlingame Public Works Department administers the City's water system. According to the General Plan, the City receives its water supply from the San Francisco Public Utilities Commission which obtains 85 percent of its water supply from Hetch Hetchy Reservoir and 15 percent from local watersheds. According to the General Plan, the City's average water demand is 4.8 million gallons per day (mgd), or 91 percent of the City's 5.24 mgd allotted supply. The City also uses .3 mgd of recycled water and operates one groundwater well for irrigation purposes. 113 Initial Study 1095 Rollins Road Apartments Generally, 41 percent of water consumption is from single-family residential uses, 17 percent by multifamily residential uses, 12 percent by industrial uses, 13 percent from commercial uses, 5 percent from irrigation uses, and 5 percent from institutional uses.28 The City's Public Works Department services the project site's water and wastewater system. Wastewater flows are carried to the Waste Water Treatment Plant (WWTP) at 1103 Airport Boulevard, which serves the entire City as well as approximately one-half of the Town of Hillsborough. The average daily flow through the WWTP ranges between 3.0 and 3.5 mgd, or 55 to 64 percent of the facility's 5.5 mgd capacity. The City's stormwater system consists of a series of storm drains, catch basins, manholes, inlets, storm drain pipes and other features located through the city. The City's stormwater system is entirely separate from the sanitary sewer system and feeds water directly into natural water features (City of Burlingame, 2018d). A catch basin at the project site connects to a gravity main that drains to the northwest. Recology San Mateo (Recology) provides solid waste, recycling, and organic materials collection, transportation, and disposal services to the City. Recology hauls recyclables and organic solid waste to the Shoreway Environmental Center in San Carlos for sorting. The solid waste and recyclables are processed and sent to the appropriate facility. Solid waste is sent to the Ox Mountain Landfill in Half Moon Bay. This facility has a maximum throughput of 3,598 tons per day and is estimated to close in 2039. 29 The Burlingame Public Works Department provides water and wastewater service to the project site. The project site is connected to the City's utility infrastructure which includes an existing 14-inch domestic water service line, 51-inch sanitary sewer line. A fire service line between 6 and 8 inches will be created to connect to the existing domestic water service line. The new building would also connect to existing natural gas and electricity lines. Stormwater at the site will drain into an existing catch basin on Rollins Road that connects to a 12-inch stormwater line. line and the new building would tie-in to this existing line to convey stormwater infrastructure. The project would comply with the 2016 CBC, 2016 California Mechanical Code, 2016 California Electrical Code, 2016 California Plumbing Code, 2016 California Energy Code, 2016 California Fire Code, and 2016 California Green Building Standards Code. 28City of Burlingame, 2016.2015 Urban Water Management Plan. Available: https://www.burl ingame.org/document_center/Water/2015%2OU rban%2OWater%2OManagement%20PIan.pdf. Accessed: May 29, 2019. 30Devincenzi, Monica; Municipal Relationships Manager; Personal Communication September 17, 2019. 114 Initial Study 1095 Rollins Road Apartments Discussion a) Require or result in the relocation or construction of new or expanded water, wastewater or storm water drainage, electric power, natural gas, or telecommunications facilities the construction or relocation of which could cause significant environmental effects? (Less than Significant) and b) Have sufficient water supplies available to serve the project and reasonably foreseeable future development during normal, dry and multiple dry years? (Less than Significant) The project site is largely paved and developed with a restaurant and elevated tennis/basketball courts. Wastewater generated on the project site would originate from the new residential building and no industrial wastewater would be generated by the project. As a result, no specific changes to the wastewater treatment plan would be required to treat these flows. The project would increase water demand and wastewater generation because the project would introduce 150 housing units. Although the proposed project would increase contributions to existing wastewater volumes, the City's wastewater infrastructure is currently operating below capacity; the City has the capacity to treat 5.5 million gallons of water per day, but currently only treats between 3.0 and 3.5 mgd.30 As stated in the General Plan, the City currently uses less than its allocated amount of water from the San Francisco Public Utilities Commission and is not expected to exceed its water allocations through 2030. The City's Urban Water Management Plan identifies the City's Individual Supply Guarantee as 1,909 million gallons of water and the City used 1,283 million gallons in 2015. Based on the City's average residential water use of 75 gallons of water per day, the project would require 9.9 million gallons annually-" Therefore, the project would require the use of less than 2 percent of the City's remaining Individual Supply Guarantee. As such, the project would have sufficient water supply during normal, dry and multiple dry years. The project site is connected to the City's utility infrastructure and includes 14-inch water lines and 51-inch sanitary sewer lines that would adequately supply the project's needs. Therefore, this impact would be less than significant. 30City of Burlingame, 2016. 2015 Urban Water Management Plan. Available: https://www.burlingame.org/document center/Water/2015%2OU rban%2OWater°/a2OManagement%20PIan. pdf. Accessed: May 29, 2019. 31City of Burlingame, 2016. 2015 Urban Water Management Plan. Available: https://www.burlinga me.org/document_center/Water/2015%2OU rban%2OWater%2OManagement%20P[an.pdf. Accessed: May 29, 2019. 115 Initial Study 1095 Rollins Road Apartments c) Result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments (Less than Significant) The project site is developed with urban uses including a restaurant and elevated tennis/basketball courts. The project would reduce the pervious surfaces at the site from 40,380 square feet to 39,697 square feet. State regulations require that projects involving the removal or replacement of over 10,000 square feet of impervious surfaces must implement measures to cleanse stormwater runoff prior to leaving the site. As part of the developer's Stormwater Management Plan, the project would include stormwater treatment onsite. Because stormwater would be treated onsite, no new or expanded stormwater drainage facilities would be required, and the impact would be less than significant. d) Generate solid waste in excess of State or local standards, or in excess of the capacity of local infrastructure, or otherwise impair the attainment of solid waste reduction goals? (Less than Significant) Construction activities such as utility trenching and foundation excavation would generate construction debris and excavated materials onsite. The project would be subject to City and state requirements to recycle up to 60 percent of its construction and demolition wastes. Additionally, a minimum of 25 percent of structural material must be recycled.32 Material that cannot feasibly be used onsite or recycled would be off -hauled by trucks to the Ox Mountain Landfill. Californians create an average of 6.2 pounds of waste per day.33 At this rate, project operation would create 2,232 pounds of waste per day, less than 1 percent of the Ox Mountain Landfill's remaining daily capacity. Therefore, this impact would be less than significant. e) Comply with federal, state, and local statutes and regulations related to solid waste? (No Impact) The project proposes to increase residential development and change the land use to residential, and therefore would not result in the generation of unique types of solid waste that would conflict with existing regulations applicable to waste disposal. The project would be required to comply with the City's solid waste disposal requirements, including recycling programs established under AB 939. As a result, the project would comply with federal, state, and local statutes and regulations related to solid waste and there would be no impact. 32City of Burlingame, n.d. Construction and Demolition Recycling Requirements. Available: https://www.burlingame.org/document_center/Building/l704%20New%20Recycl ing%20Ha ndout%208-1-08.pdf. Accessed: August 19, 2019. 33CalRecycle, 2019. California's 2017 Per Capita Disposal Rate Estimate. Available: https://www.calrecycle.ca.gov/lgcentral/goalmeasure/disposalrate/mostrecent. Accessed: August 19, 2019. 116 Initial Study 1095 Rollins Road Apartments 20 Wildfire If located in or near state responsibility areas or lands classified as very high fire hazard severity zones, Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Would the project: Impact Incorporated Significant No Impact a) Substantially impair an adopted emergency ❑ ❑ ® ❑ response plan or emergency evacuation plan? b) Due to slope, prevailing winds, and other ❑ ❑ ® 0 factors, exacerbate wildfire risks, and thereby expose project occupants to, pollutant concentrations from a wildfire or the uncontrolled spread of a wildfire? c) Require the installation or maintenance of ❑ ❑ ® ❑ associated infrastructure (such as roads, fuel breaks, emergency water sources, power lines or other utilities) that may exacerbate fire risk or that may result in temporary or ongoing impacts to the environment? d) Expose people or structures to significant risks, ❑ including downslope or downstream flooding or landslides, as a result of runoff, post -fire slope instability, or drainage changes? Setting The California Department of Forestry and Fire Protection (CAL FIRE) Fire Hazard Severity Zones (FHSZ) Maps includes proposed Fire Hazard Severity Zone Maps for State Responsibility Area lands and separate draft Very High Fire Hazard Severity Zone Maps for Local Responsibility Area lands. CAL FIRE allows those reviewing local responsibility area hazard zone maps to verify any adopted ordinances that may affect communities' hazard mapping and building code requirements. The project site is not located within a Fire Hazard Severity Zone " 34 California Department of Fire and Forestry Protection, 2008. California Fire Hazard Severity Zone Map Update Project. Available at http://www.fire.ca.gov/fire_prevention/fhsz_maps_sanmateo. Accessed May 5, 2019. 117 Initial Study 1095 Rollins Road Apartments Discussion a) Substantially impair an adopted emergency response plan or emergency evacuation plan? (Less Than Significant) and b) Due to slope, prevailing winds, and other factors, exacerbate wildfire risks, and thereby expose project occupants to, pollutant concentrations from a wildfire or the uncontrolled spread of a wildfire? (Less Than Significant) and c) Require the installation or maintenance of associated infrastructure (such as roads, fuel breaks, emergency water sources, power lines or other utilities) that may exacerbate fire risk or that may result in temporary or ongoing impacts to the environment? (Less Than Significant) and d) Expose people or structures to significant risks, including downslope or downstream flooding or landslides, as a result of runoff, post -fire slope instability, or drainage changes? (Less Than Significant) Less than Significant. As mentioned above in Section 9, Hazards and Hazardous Materials, the project would build a new structure on previously developed commercial and residential land. Access points to the site would be constructed to ensure proper access for emergency vehicles. The City does not have an established evacuation plan. The existing land uses local to the project preclude factors such as slopes or strong winds from exacerbating wildlife risk. The topography of the surrounding area is generally flat and dense development on all sides of the project apart from the north prevents strong winds from other directions. The north side of the project could potentially face strong winds coming from the north, but these winds would be halted by surrounding development. Similarly, post -fire impacts such as drainage changes and landslides would not occur as the project site and its surroundings are highly urbanized and flat and do not have any steep slopes or hillsides that would be susceptible to landslides or flooding. The project would not require the installation or maintenance of infrastructure that may exacerbate fire risk. Further, the project site is not located within a FHSZ. This impact would be less than significant. 118 Initial Study 1095 Rollins Road Apartments 21 Mandatory Findings of Significance Less Than Significant or Significant Potentially Impact with Issues Significant Mitigation Less than Impact Incorporated Significant No Impact a) Does the project have the potential to ❑ ® ❑ ❑ substantially degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, substantially reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have impacts that are El❑ ® ❑ individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? c) Does the project have environmental effects ❑ ® ❑ ❑ which will cause substantial adverse effects on human beings, either directly or indirectly? Discussion a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? (Less than Significant with Mitigation Incorporated) The project site is located in a densely developed area and contains no valuable or sensitive habitats. While trees located on and near the site may provide habitat for nesting birds, Mitigation Measure BIO-1 described in Section 4, Biological Resources would ensure that impacts to biological resources would be less than significant. There is a possibility of encountering buried cultural resources during construction; however, Mitigation Measure CUL- 1 and CUL-2 would ensure that any impacts would be less than significant. 119 Initial Study 1095 Rollins Road Apartments b) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? (Less than Significant) The existing project site is currently developed for restaurant, parking, and recreation -related uses, which would be replaced with new residential uses with implementation of the project. The project would have potential impacts to aesthetics, air quality, biological resources, cultural resources, geology and soils, hazards and hazardous materials, hydrology and water quality, noise, tribal cultural resources, and utilities and service systems. Incorporation of mitigation measures discussed within this initial study would reduce these impacts to a less -than - significant level. Furthermore, the project site is governed by the City's General Plan and the BMC, Title 25- Zoning. The project would require a General Plan amendment to change the land use to High Density Residential and a rezoning to R-4 Multifamily Residential. With approval of these amendments, this impact would be less than significant. c) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? (Less than Significant with Mitigation Incorporated) The implementation of the mitigation measures identified herein would reduce all potential impacts to a less -than -significant level. Therefore, the project would not result in impacts that would cause substantial adverse effects on human beings, either directly or indirectly. 120 Initial Study REFERENCES 1095 Rollins Road Apartments Bay Area Water Supply and Conservation Agency, n.d. Water Supply & System. Available: http://bawsca.orp/water/supply. Accessed: May 28, 2019. Burlingame Parks & Recreation Foundation, 2019. Facilities. Available at: https://www.burlingame.org/parksandrec/facilities/index.php. Accessed: June 4, 2019 California Department of Conservation, n.d. Guidelines for Classification and Designation of Mineral Lands. Available: http://www.conservation.ca.gov/smgb/guidelines/documents/classdesig.pdf. Accessed: October 17, 2019. California Department of Conservation, Natural Resources Agency, Farmland Mapping and Monitoring Program, 2016. San Mateo County Important Farmland 2016. Available at: https://www.conservation.ca.govjdlrp/fmmp/Pages/SanMateo.aspx. Accessed: May 1, 2019 California Department of Conservation, 2018. Earthquake Zones of Required Investigation. Available: https://maps.conservation.ca.gov/cgs/EQZAPP/app . Accessed: March 8, 2019. California Department of Conservation, Natural Resources Agency, 2016. California Important Farmland Finder. Available at: httos://maps.conservation.ca.gov/DLRP/CIFF/. Accessed: May 1, 2019. California Department of Finance, 2019. E-5 Population and Housing Elements for Cities Counties, and the Sate, 2011-2019 with 2010 Census Benchmark. Available: http://www.dof.ca.gov/Forecasting/Demographics/Estimates/E-5/. Accessed: May 24,2019 California Department of Fire and Forestry Protection, 2008. California Fire Hazard Severity Zone Map Update Project. Available at http://www.fire.ca.gov/f'ire prevention/fhsz maps sanmateo. Accessed May 5, 2019. California Emergency Management Agency, California Geologic Survey, and University of Southern California, 2009. Tsunami Inundation Map for Emergency Planning San Mateo Quadrangle. Available: httr)s•//www conservation ca gov/cgs/Documents/Tsunami/Maps/Tsunami Inundation San Mateo Quad SanMateo.pdf. Accessed: August 19, 2019. California Geological Survey, 1982. Mineral Land Classification Map Aggregate Resources Only. Special Report 146, Plate 2.43, San Francisco and San Mateo Counties. California Historical Resources Information System, 2016, Information Center Rules of Operations Manual. Available: http://oho.parks.ca.gov/pages/1068/­files/CHRIS IC Rules of Operation Manual.pdf. Accessed: October 3, 2019. CalRecycle, 2019. California's 2017 Per Capita Disposal Rate Estimate. Available: https•//www calrecycle ca.gov/lgcentral/goalmeasure/disposairate/mostrecent. Accessed: August 19, 2019. 121 Initial Study 1095 Rollins Road Apartments Central County Fire Department, 2019. CCFD Overview. Available: https://www.conservation.ca.gov/smgb/guidelines/documents/classdesig.pdf. Accessed: June 4, 2019. City/County Association of Governments of San Mateo County, 2012. Comprehensive Airport Land Use Compatibility Plan for the Environs of San Francisco International Airport. Available at: http://ccag,ca.goy/wp- content/uploads/2014/10/Consolidated CCAG ALUCP November-20121.pdf. Accessed: November 2012. City of Burlingame, n.d. Construction and Demolition Recycling Requirements. Available: htti)s://www.burlingame.org/document center/Building/1704%20New%20Recvcling%20Ha ndout%208-1-08.pdf. Accessed: August 19, 2019. City of Burlingame, 1975. General Plan. Available: https://www.burlingame.org/departments/planning/general and specific plans php. Accessed: May 2019. City of Burlingame, 2015a.City of Burlingame 2015-2023 Housing Element. Available: https://www.burlingame.org/document center/Planning/1-Burlingame 2015-2023- HE Adopted 01.05.15 Final 01.29.pdf. Accessed: May 24, 2019. City of Burlingame, 2015b. Existing Conditions Report. Available: https•//www envisionburlingame org/files/managed/Document/l21/Ch%207%20Burlingam e%20ECR%20Final%20Draft%20PARKS.pdf. Accessed: August 19, 2019. City of Burlingame, 2016.2015 Urban Water Management Plan. Available: https://www.burlingame.org/document center/Water/2015%20Urban%20Water%20Mana Bement%20PIan.pdf. Accessed: May 29, 2019. City of Burlingame, 2018a. Major Projects. Available: httos://burlingame.org/departments/planning/mamor projects Php?page=1727 Accessed: May 24, 2019. City of Burlingame, 2018b. Draft Environmental Impact Report. Available: https://www.envisionburlingame.org/app pages/view/17 Accessed: May 24, 2019 City of Burlingame, 2018c. Water. Available: https://www.burlingame.org/departments/public works/water.php. Accessed: May 28, 2019. City of Burlingame, 2018d. Stormwater Management. Available: https:/Iwww.burlingame.org/departments/public works/stormwater management/index. php. Accessed: June 5, 2019 City of Burlingame, 2019. Municipal Separate Storm Sewer System. Available: http•//bgmaps maps arcgis com/apps/webappyiewer/index html?id=8f4f7accd3054ba5a4fd e951fc45b601. Accessed: June 5, 2019 City of Hillsborough, 2007. Emergency Operations Plan. Available: http://www.hillsborough.net/DocumentCenter/View/591. Accessed: May 24, 2019. 122 Initial Study 1095 Rollins Road Apartments County of San Mateo, 2016. C.3 Stormwater Technical Guidance, Version 5.0. Available: http://www.flowstobay.org/sites/default/files/C3TG5/SMCWPPP C3TG%20V.5.0.pdf. Accessed: April 16, 2018 County of San Mateo Office of Sustainability, 2019. Groundwater. Available: https://www.smcsustainability.org/energy-water/groundwater/. Accessed: August 21, 2019. Devincenzi, Monica; Municipal Relationships Manager; Personal Communication. September 17, 2019. ENGEO, 2017. 1095 Rollins Road, Burlingame Phase / Environmental Assessment. ENGEO, 2018a. 1095 Rollins Road, Burlingame Phase // Environmental Assessment. ENGEO, 2018b. 1095 Rollins Road, Burlingame Geotechnical Exploration. Federal Emergency Management Agency (FEMA), 2019. FEMA Flood Map Service Center. Panel No. 06081C0153F .Available: https://msc.fema.gov/portal/search?AddressQuerv=1095%20Rollins%20road%2C%20Burlin game%2C%20CA#searchresultsanchor. Accessed: May 28, 2019. Hellier, Gaby 2018. Hellier, Gaby; Assistant Superintendent/CBO; Burlingame School District; Personal Communication May 29, 2019. Kiely, Jay, 2019. Jay Kiely, Police Lieutenant; Burlingame Police Department. Personal Communication. June 4, 2019. Northwest Information Center (NWIC), 2019. Bryan Much, Coordinator. Personal Communication. October 4, 2019. Reed, Christine, 2019. Christine Reed, Deputy Fire Marshal; Central County Fire Department; Personal Communication; June 3, 2019. US Census, 2018. QuickFacts Burlingame City, California Available: https://www.census.gov/quickfacts/burlingamecitycalifornia. Accessed: August 16, 2019. US Geologic Survey, 2018. Sant Mateo Quadrangle. California — San Mateo 7.5 Minute Series. 123 Initial Study Page left intentionally blank 124 1095 Rollins Road Apartments EXHIBIT B City of Burlingame 1095 Rollins Road Apartments Project Mitigation, Monitoring and Reporting Program (MMRP) City File No: ND-604-P Prepared for: City of Burlingame Community Development Department 501 Primrose Road Burlingame, CA 94010 (650)-558-7256 Prepared by: Circlepoint 46 South First Street San Jose, CA 95113 January 2020 This page intentionally left blank. MMRP Mitigation, Monitoring, and Reporting Program 1095 Rollins Road Apartments Environmental Factor Mitigation Measures Level of Environmental Impact Responsible Party Timing Aesthetics Mitigation Measure AES-1: The project developer Less than Significant Project Applicant Project design shall install low -profile, low -intensity lighting with Mitigation and construction directed downward to minimize light and glare. Incorporated Exterior lighting shall be low mounted, downward casting, and shielded. In general, the light footprint shall not extend beyond the periphery the property. Implementation of exterior lighting fixtures on all buildings shall also comply with the standard California Building Code (Title 24, Building Energy Efficiency Standards) to reduce the lateral spreading of light to surrounding uses, consistent with City Municipal Code 18.16.030 that requires that all new exterior lighting for residential developments be designed and located so that the cone of light and/or glare from the light element is kept entirely on the property or below the top of any fence, edge or wall. In addition, lighting fixtures would not be located more than nine feet above adjacent grade or required landing; walls or portions of walls would not be floodlit; and only shielded light fixtures which focus light downward would be used, except for illuminated street numbers required by the fire department. Air Quality Mitigation Measure AQ-1: The project applicant Less than Significant Project Applicant Project design shall require that all construction equipment, diesel with Mitigation and construction trucks, and generators be equipped with Best Incorporated Available Control Technology for emission MMRP 1095 Rollins Road Apartments Environmental Factor Mitigation Measures Level of Environmental Impact Responsible Party Timing reductions of diesel particulate matter. Project construction equipment shall be equipped with at least one of the following requirements: 1. Mobile diesel -powered off -road equipment larger than 25 horsepower and operating on the site for more than two days continuously (or 20 hours in total) shall meet, at a minimum, one of the following: ■ Engines meeting US Environmental Protection Agency particulate matter emissions standards for Tier 4 engines or equivalent; ■ Use of alternatively -fueled equipment (i.e., non -diesel) would meet this requirement; or ■ Other measures may include the use of added exhaust devices; or a combination of measures, provided that these measures are demonstrated to reduce community risk impacts to a less -than -significant level. 2. All diesel -powered off -road equipment larger than 25 horsepower must apply diesel particulate filters that reduce diesel particulate matter emissions by at least 95 percent. MMRP 1095 Rollins Road Apartments Environmental Factor Mitigation Measures Level of Environmental Impact Responsible Party Timing Air Quality Mitigation Measure AQ-2 (Option A): A location- Less than Significant Project Applicant Project design specific health risk assessment (HRA) shall be with Mitigation and operation prepared by a qualified air quality specialist in Incorporated accordance with the most recent Bay Area Air Quality Management District guidelines for modeling local risks and hazards. If the HRA indicates that the project would expose sensitive receptors to an unacceptable health risk from the project's proximity to U.S. 101 and Caltrain or if the cumulative health risk exceeds applicable thresholds, then mitigation (such as incorporating HVAC systems with high efficiency DPFs or MERV-13 filters into the ventilation design, weatherproofing windows and doors, installation of passive electrostatic filtering systems, and adoption of a maintenance plan for the HVAC and air filtration systems) that reduces health risk below standards recommended by the Bay Area Air Quality Management District shall be incorporated into the development prior to permit issuance. Mitigation Measure AQ-2 (Option 13): The applicant shall submit to the City a ventilation proposal prepared by a licensed design professional for the residences that describes the ventilation design and how that design will (a) filter outside air entering the building through its HVAC system with an efficiency of at least 90 percent, and (b) ensure all dwelling units would be below the excess cancer risk level of 10 in 1 million established by the BAAQMD. The MMRP 1095 Rollins Road Apartments Environmental Factor Mitigation Measures Level of Environmental Impact Responsible Party Timing specific means by which these performance standards are achieved will be determined by the applicant; however, it is assumed that installation of Minimum Efficiency Reporting Value 13 filters with a Dust Spot Efficiency rating of 89 to 90 percent and an arrestance rate of over 98 percent will be required. Additional measures used to meet the aforementioned performance standards could include, but would not be limited to the following: 1. For units that would use operable windows or other sources of infiltration of ambient air, the development should install a heating ventilation and cooling (HVAC) system that includes high efficiency particulate filters. 2. For units that would limit infiltration through non -operable windows, a suitable ventilation system should include filtration specifications equivalent to or better than the following: (1) American Society of Heating, Refrigerating and Air- Conditioning Engineers Minimum Efficiency Reporting Value 13 supply air filters, (2) greater than or equal to one air exchanges per hour of fresh outside filtered air, (3) greater than or equal to four air exchanges per hour recirculation, and (4) less than or equal to 0.25 air exchanges per hour in unfiltered infiltration. These types of filtration 1095 Rollins Road Apartments Environmental Factor Mitigation Measures Level of Environmental Impact Responsible Party ,, Timing methods are capable of removing approximately 90 percent of the diesel particulate matter emissions from air introduced into the HVAC system. 3. Windows and doors should be fully weatherproofed with caulking and weather- stripping that is rated to last at least 20 years. Weatherproof should be maintained and replaced by the property owner, as necessary, to ensure functionality for the lifetime of the project. 4. Where appropriate, install passive (drop -in) electrostatic filtering systems, especially those with low air velocities (i.e., 1 mile per hour) 5. Ensure an ongoing maintenance plan for the HVAC and filtration systems. Manufacturers of these types of filters recommend that they be replaced after two to three months of use. The applicant should inform occupants regarding the proper use of any installed air filtration system Biological Resources Mitigation Measure 131O-1: If construction activities Less than Significant Project Applicant Project design commence during the nesting/breeding season of with Mitigation and construction native bird species potentially nesting near the site Incorporated (typically February 1 through August 31 in the project region), a pre -construction survey for nesting MMRP 1095 Rollins Road Apartments Environmental Factor Mitigation Measures Level of Environmental Impact Responsible Party Timing birds shall be conducted by a qualified biologist within two weeks prior to the commencement of construction activities. If active nests are found in areas that could be directly affected by construction and would be subject to prolonged construction -related noise, a no -disturbance buffer zone shall be created around active nests during the breeding season or until a qualified biologist determines that all young have fledged. The avoidance buffer size shall be 300 feet for raptor species and 150 feet for all other bird species. The size of the buffer zones and types of construction activities restricted within buffers will be determined by a qualified biologist by taking into account factors such as the following: ■ Noise and human disturbance levels at the construction site at the time of the survey and the noise and disturbance expected during the construction activity; ■ Distance and amount of vegetation or other screening between the construction site and the nest; and ■ Sensitivity of individual nesting species and behaviors of the nesting birds. Cultural Resources Mitigation Measure CUL-1: Prior to demolition or Less than Significant Project applicant/ Qualified During other ground disturbance, a qualified archaeologist with Mitigation Archaeologist/City construction will conduct further archival and field study to Incorporated MMRP 1095 Rollins Road Apartments Environmental Factor Mitigation Measures Level of Environmental Impact Responsible Party Timing identify archaeological resources that may show no indication on the surface, including a good faith effort to identify whether the shellmound indicated by the California Historical Resources Information System search is present on the project site. Field study may include, but is not limited to, hand auger sampling, shovel test units, or geoarchaeological analyses as well as other common methods used to identify the presence of buried archaeological resources. If an archaeological resource is identified, the archaeologist will provide site -specific recommendations. In the event archaeological resources are encountered during construction, work will be halted within 100 feet of the discovered materials and workers will avoid altering the materials and their context until a qualified professional archaeologist has evaluated the situation and provided appropriate recommendations. MMRP 1095 Rollins Road Apartments Environmental `' Factor Mitigation Measures Level of Environmental Impact Responsible, Party Timing Cultural Resources Mitigation Measure CUL-2: In the event that human Less than Significant Project Applicant/City During remains are discovered during project construction, with Mitigation construction there shall be no further excavation or disturbance Incorporated of the site or any nearby area reasonably suspected to overlie adjacent human remains. The county coroner shall be informed to evaluate the nature of the remains. If the remains are determined to be of Native American origin, the Lead Agency shall work with the Native American Heritage Commission and the applicant to develop an agreement for treating or disposing of the human remains. Geology and Soils Mitigation Measure GEO-1: Project design and Less than Significant Project Applicant Project design, construction shall adhere to Title 18, Chapter 18.28 with Mitigation prior to issuance of the City Municipal Code, and demonstrate Incorporated of building permit compliance with all design standards applicable to the California Building Code Zone 4 would ensure maximum practicable protection available to users of the buildings and associated infrastructure. MMRP 1095 Rollins Road Apartments Environmental Mitigation Measures Level of Environmental Responsible Party Timing Factor Impact Geology and Soils Mitigation Measure GEO-2: A discovery of a Less than Significant Project Applicant / Qualified During paleontological specimen during any phase of the with Mitigation Paleontologist/City construction project shall result in a work stoppage in the vicinity Incorporated of the find until it can be evaluated by a professional paleontologist. Should loss or damage be detected, additional protective measures or further action (e.g., resource removal), as determined by a professional paleontologist, shall be implemented to mitigate the impact. Hazards and Mitigation Measure HAZ-1: The contractor shall Less than Significant Project Applicant/Contractor During Hazardous Materials comply with Title 8, California Code of with Mitigation Construction Regulations/Occupational Safety and Health Incorporated Administration requirements that cover construction work where an employee may be exposed to lead. This includes the proper removal and disposal of peeling paint, and appropriate sampling of painted building surfaces for lead prior to disturbance of the paint and disposal of the paint or painted materials. Hazards and Mitigation Measure HAZ-2: The applicant shall Less than Significant Project Applicant Project design, Hazardous Materials contract a Certified Asbestos Consultant to conduct with Mitigation prior to issuance an asbestos survey prior to disturbing potential Incorporated of a building permit asbestos containing building materials and shall follow the Consultant's recommendations for proper handling and disposal of asbestos containing materials. MMRP 1095 Rollins Road Apartments Environmental Mitigation Measures Level of Environmental Responsible Party Timing Factor impact Hazards and Mitigation Measure HAZ-3: The contractor shall Less than Significant Project Applicant/Contractor During Hazardous Materials ensure the appropriate handling, storing, and with Mitigation Construction sampling of any soil to be removed from the subject Incorporated property to eliminate potential health and safety risks to the public, including construction workers. Hazards and Mitigation Measure HAZ-4: Workers handling Less than Significant Project Applicant/Contractor During Hazardous Materials demolition and renovation activities at the project with Mitigation Construction site will be trained in the safe handling and disposal Incorporated of any containments with which they are handling or disposing of on the project site. Noise Mitigation Measure NOI-1: The following mufflers Less than Significant Project Applicant/Contractor During and sound enclosures shall be utilized during project with Mitigation Construction construction to reduce noise levels from individual Incorporated pieces of construction equipment: ■ Generators and air compressors shall be surrounded by acoustic shielding and/or sound enclosures capable of reducing noise by at least 6 decibels (dB) using the A - weighted sound pressure level (dBA); ■ An industrial grade muffler or muffler of similar capacity capable of reducing engine noise by at least 10 dBA shall be installed on excavators, dozers, tractors, loaders, backhoes, graders, and bore/drill rigs; and ■ An industrial grade muffler or muffler of similar capacity capable of reducing engine 10 MMRP 1095 Rollins Road Apartments Environmental Factor Mitigation Measures Level of Environmental Impact Responsible Party Timing noise by at least 15 dBA shall be installed on concrete/industrial saws. Tribal Cultural See Mitigation Measure CUL-1 and CUL-3. Less than Significant See Mitigation Measure CUL- See Mitigation Resources with Mitigation 1 and CUL-3. Measure CUL-1 Incorporated and CUL-3. 11 MMRP This page intentionally left blank. 12 1095 Rollins Road Apartments �v L To: Catherine Keylon, City of Burlingame 501 Primrose Road Burlingame, CA 94010 (650) 558-7252 From: Andrew Metzger 46 South First Street San Jose, CA 95113 (408) 715-1502 Subject: 1095 Rollins Road Apartments Project Errata Memorandum Date: January 3, 2020 Dear Ms. Keylon, EXHIBIT C Revisions to the 1095 Rollins Road Apartments Project Initial Study/Mitigated Negative Declaration (IS/ MND) were deemed necessary to clarify the intent behind mitigation measures subsequent to public circulation of the environmental document. Throughout this memo, bold, underlined text represents language that has been added to the IS/ MND; text with StFikethFeugh represents text that has been deleted from the IS/ MND. Pursuant to CEQA Guideline 15073.5 (b), recirculation of an Initial Study/Mitigated Negative Declaration would be required from a "substantial revision" to the project. CEQA Guideline 15073.5 (b) defines a "substantial revision" as follows: A new, avoidable significant effect that requires new mitigation measures to be added to reduce the effects to less than significant The lead agency determines that the mitigation measures or project revisions will not reduce potential effects to less than significance and new measures or revisions are required. Changes to the project have not resulted in new avoidable or unavoidable significant environmental effect or new mitigation measures. As demonstrated below, the text changes have not altered the overall conclusions in the IS/MND, nor have they substantially changed the mitigation measures. Rather, changes were made to clarify the original intent behind mitigation measures and impact conclusions. Therefore, pursuant to CEQA Guideline 15073.5, recirculation of the IS/MND is not required. 3 Air Quality The following text changes were made to Mitigation Measure AQ-2 (Option B), in Section 3, Air Quality (page 38-39) and applied to Table 1 of the Proposed Mitigated Negative Declaration: Mitigation Measure AQ-2 (Option B): The applicant shall submit to the City a ventilation proposal prepared by a licensed design professional for the residences that describes the ventilation design and how that design will (a) fist ^^'^^• air with ;;A effir--MeRGY f at least on peFeent filter outside air entering the building through its HVAC system with an efficiency of at least 90 percent, and (b) ensure all dwelling units would be below the excess cancer risk level of 10 in 1 million established by the BAAQMD. The specific means by which these performance standards are achieved will be determined by the applicant; however, it is assumed that installation of Minimum Efficiency Reporting Value 13 filters with a Dust Spot Efficiency rating of 89 to 90 percent and an arrestance rate of over 98 percent will be required. Additional measures used to meet the aforementioned performance standards could include, but would not be limited to the following: 1. if the PFOpesed buildiag For units that would use operable windows or other sources of infiltration of ambient air, the development should install a heating ventilation and cooling (HVAC) system that includes high efficiency particulate filters. 2. If the de elopme:n For units that would limits infiltration through non -operable windows, a suitable ventilation system should include filtration specifications equivalent to or better than the following: (1) American Society of Heating, Refrigerating and Air- Conditioning Engineers Minimum Efficiency Reporting Value 13 supply air filters, (2) greater than or equal to one air exchanges per hour of fresh outside filtered air, (3) greater than or equal to four air exchanges per hour recirculation, and (4) less than or equal to 0.25 air exchanges per hour in unfiltered infiltration. These types of filtration methods are capable of removing approximately 90 percent of the DPM emissions from air introduced into the HVAC system. 3. Windows and doors should be fully weatherproofed with caulking and weather- stripping that is rated to last at least 20 years. Weatherproof should be maintained and replaced by the property owner, as necessary, to ensure functionality for the lifetime of the project. 4. Where appropriate, install passive (drop -in) electrostatic filtering systems, especially those with low air velocities (i.e., 1 mile per hour) 5. Ensure an ongoing maintenance plan for the HVAC and filtration systems. Manufacturers of these types of filters recommend that they be replaced after two to three months of use. 6. The applicant should inform occupants regarding the proper use of any installed air filtration system 9 Hazards and Hazardous Materials The following text changes were made to in Section 9, Hazards and Hazardous Materials: Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (No Impact) According to a review of all applicable federal state and local databases related to hazardous material and/or cleanup listings completed as part of the Phase I ESA, the property at 1095 Rollins Road is not included on the Cortese list compiled pursuant to Government Code Section 65962.5. T-FaE'EiAg System (I OWT-S) eF an the PTSC � F ^ _ba Therefore, there would be no impact. Conclusion The changes above are minor revisions that do not present new information or change the analysis or findings of this IS/MND. The changes identified above would not result in any new significant environmental impacts or a substantial increase in the severity of previously identified significant effects. Rather, the changes were implemented to clarify the original intent of the mitigation measures and impact conclusions. Therefore, recirculation is not required. In conformance with Section 15074 of the CEQA Guidelines, the MND, technical appendices and reports, together with the Errata and the information contained in this document are intended to serve as documents that will inform the decision -makers and the public of environmental effects of this project. 3 Page left intentionally blank ((a) circlepoint To: Catherine Keylon City of Burlingame Planning Division 501 Primrose Road Burlingame, CA 94010 From: Andrew Metzger Circlepoint 46 South First Street San Jose, CA 95112 (408) 715-1502 EXHIBIT D Subject: 1095 Rollins Road Apartments Project Response to Comments Memorandum Date: January 3, 2020 Dear Ms. Keylon, The intent of this memorandum is to provide responses to comments received on the 1095 Rollins Road Project Initial Study/ Mitigated Negative Declaration (IS/MND), which was circulated for public review from October 28, 2019 to November 25, 2019. One comment letter was received. All responses are provided below by commenter and an assigned commenter number. As required pursuant to California Environmental Quality Act (CEQA) Statue and Guidelines, Section 15204, responses to comments that question the adequacy of the environmental analysis in the IS/MND are required. Based on the comment received, Section 9, Hazards and Hazardous Materials was revised as shown in the Errata Memorandum (Exhibit Q. As demonstrated by the following discussion, public comments on the draft IS/MND did not identify new environmental impacts or a substantial increase in the severity of an identified impact. 1 Letter 1: Isabella Roman From: Roman, Isabella@DTSC[maiIto: Isabel la.Roman(@dtsc.Ca.aovj Sent: Monday, November 25, 2019 3:40 PM To: CD/PLG-Catherine Keylon <ckeylon(@burlingam or > Subject: 1095 Rollins Road Apartments Project IS/ND Comment Hello, I represent a responsible agency reviewing the Initial Study/Proposed Negative Declaration for the 1095 Rollins Road Apartments Project. It appears that soil gas samples haven't been collected. I concur with the recommendation given in the Phase I, recommending for soil gas samples to be collected. I would suggest for soil gas samples to be collected for the Site, to eliminate any concerns about vapor intrusion. Additionally, the discussion under#9d doesn't adequately address all aspects of the question. The discussion for #9d should include a discussion of hazardous materials sites compiled pursuant to Government Code Section 65962.5 (commonly referred to as the Cortese List). Please refer to the following link for a list of Cortese List requirements that should be reviewed as part of the CEQA process (https://calepa.ca.gov/SiteCleanup/Co rtes e List/). For DTSC, Cortese List sites are sites where DTSC has issued an orderfor cleanup. But this just the DTSC component of the Cortese List. In addition to conducting the full Cortese List search as noted above, Discussion #9d would also be a good place to discuss other contaminated sites nearby. The Geotracker and Envirostor databases should be searched for contaminated sites nearby the Project Site. A discussion should be provided that explains whether a nearby site has an impact on the Project Site. For example, a brief discussion is given on page 89 regarding a groundwater plume at an adjacent gas station. In discussion #9d, more information should be given regarding this gas station and any other nearby sites listed on Envirostor and/or Geotracker, and how they affect the Project Site. Please feel free to reach out if you have any questions or concerns. Sincerely, Isabella Roman Environmental Scientist Site Mitigation and Restoration Program Department of Toxic Substances Control 700 Heinz Avenue Suite 200 Berkeley, CA 94710 (510)-540-3879 Response to Comment Letter 1, Isabella Roman, Department of Toxic Substances Control Response to Comment 1.1: The comment regarding soil gas sampling is noted. Although such sampling was recommended by ENGEO in the Phase I Environmental Assessment (ESA)(Appendix 1), ENGEO ultimately decided not to conduct soil gas sampling because the Phase II ESA (Appendix J)soil and groundwater sampling results did not indicate any potential unacceptable vapor intrusion risk on the project site. Furthermore, the project would include a large podium underground parking structure encompassing the entire building footprint. This parking garage would be ventilated in accordance with best design practices and local building requirements. Even assuming a potential unacceptable vapor risk did exist at the project site, such risk would be avoided through construction of the building -wide ventilated parking garage. Therefore, soil gas samples would not provide further relevant information and were not collected. Response to Comment 1.2: The concern regarding the adequacy of the discussion under 9d is noted. A review of all applicable federal, state, and local databases related to hazardous material and/or cleanup listings for the project site and nearby properties was conducted as part of the Phase I ESA. As shown in the Environmental Data Resources (EDR) report included as part of the Phase I ESA, the Project site is not included on the Cortese list compiled pursuant to Government Code Section 65962.5. The discussion under 9d has been updated to clarify this point. Please refer to the Errata Memorandum (Exhibit C) for the full text of these revisions. Response to Comment 1.3. The suggestion regarding the discussion under 9d is noted. As the commenter points out, potential off -site sources of contamination are discussed in the Setting section (page 68-69). However, the Discussion section is focused on contamination at the project site itself. The discussion under 9d is intended to address the following Appendix G threshold question: Would the project be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? As stated in Response to Comment 1.2 above, the discussion under 9d has been revised to clarify that the project site is not included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5. No further discussion of neighboring properties is required under 9d. The discussion under 9b addresses contamination detected during Phase II soil and groundwater sampling. Based on the Phase II testing results, neither the adjacent gas station property nor any other regulated site in the area appears to have significantly impacted the property. Therefore, a detailed discussion of nearby sites was not provided. This page intentionally left blank. 61 a� C I7 Y.. =�5STAFF REPORT Avowat To: Honorable Mayor and City Council Date: February 3, 2020 From: Kathleen Kane, City Attorney — (650) 558-7204 AGENDA NO: 10a MEETING DATE: February 3, 2020 Subject: Consideration of a Council Policy Governing Use of Electronic Devices During Public Meetings RECOMMENDATION Staff recommends that the City Council consider adoption of a Council policy governing the use of electronic devices by Councilmembers and Commissioners during public meetings. BACKGROUND and DISCUSSION Personal electronic devices, such as smartphones and tablets, have become ubiquitous. They are used for both professional and personal purposes and can provide instant access to key information. They also can remove the need to produce or carry large amounts of printed material. A Commissioner recently asked staff if they could access the agenda packet through their iPad rather than having a printed copy. The Council does not currently have a formal policy on use of electronic devices by decisionmakers during public meetings. The purpose of this item is to provide guidance on the appropriate use of such devices. While convenience and conservation of paper are valid concerns, transparency of decision -making in public meetings must be maintained. Any use of personal electronic devices should not be allowed to create the actual or perceived possibility that decisionmakers are accessing information that is influencing their votes but that is not shared with the public. In order to deal with this issue, some cities with adequate budget have issued city -owned tablets to Councilmembers and Commissioners. They are monitored by the City and have only the packet materials on them at the time of the meeting. The budget impact of that can be significant, however. In Burlingame's case, it would mean purchasing approximately 30 tablets. Alternatively, the Council could consider the policy in the attached resolution. The policy states that use of personal electronic devices is allowed, but only to access the public agenda packet during the meeting. If other information relevant to the agenda is accessed during the meeting, it must be disclosed and entered into the public record. Decisionmakers should not receive any third - party communications or text each other about agenda items. If a communication is received, it must be made part of the public record as well. Finally, decisionmakers should understand that by using their personal devices during a meeting, any communications or information accessed may become subject to discovery and Public Records Act requests. By using such devices in a meeting, decisionmakers agree to allow the City to access those devices to the degree necessary to protect 1 Council Policy on Electronic Devices February 3, 2020 the City from liability or penalty. While we avoid wherever possible accessing a private device directly, a decisionmaker's personal decision to use such a device should not be allowed to impose costs on the City's taxpayers generally if the decisionmaker then refuses to cooperate in the City's defense. FISCAL IMPACT There is no impact on the City General Fund associated with this decision. Exhibit: Resolution 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ADOPTING A COUNCIL POLICY GOVERNING USE OF PERSONAL ELECTRONIC DEVICES BY COUNCILMEMBERS AND COMMISSIONERS DURING PUBLIC MEETINGS WHEREAS, personal electronic devices such as smartphones and tablets have become an integral part of how many conduct their personal and professional lives; and WHEREAS, Councilmembers and Commissioners may wish to conserve paper by accessing agenda materials electronically; and WHEREAS, decisions made in public meetings should be transparent, and Councilmembers and Commissioners should not be accessing information or receiving communications that are not shared with the public; and WHEREAS, Councilmembers and Commissioners who choose to use personal electronic devices during public meetings should understand they have an obligation to cooperate with the City in any responses to discovery or Public Records Act requests. NOW, THEREFORE, BE IT RESOLVED, that: The Council adopts the following policy governing the use of personal electronic devices by Councilmembers and Commissioners during public meetings: Councilmembers and Commissioners may use personal electronic devices during a public meeting to review agenda materials and any notes or related information assembled prior to the meeting. Councilmembers and Commissioners shall not send or receive any communication regarding agenda items during the meeting, and if any such communication is received despite this requirement, it must be disclosed on the record. Any information that is not already part of the public record that is accessed during the meeting that is relevant to the agenda item should similarly be disclosed and entered into the record for the item in question. Councilmembers and Commissioners understand and agree that by using their personal electronic devices during a public meeting, the information on those devices may become subject to discovery, Public Records Act, or other requests, and they agree to cooperate with the City in responding to such requests including through direct access to their devices as necessary in order to allow the City to comply with law or court orders or to defend itself in any action. Emily Beach, Mayor I, MEAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 3rd day of February, 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Meaghan Hassel -Shearer, City Clerk To: City Council Date: February 3rd, 2020 From: Councilmember Donna Colson Subject: Committee Report City Council Meeting Notes Tuesday January 21, 2020 Home For All Funding Task Force by City • Update on cities and their housing development work • AB 1763 - 100% affordable housing then you can get three more stories of housing and one of your four concessions is no density cap and then there is parking only .5 per unit. Affordable Housing Acquisition Strategy - Ca1CHA model • Review of the Ca1CHA model and the work done in Burlingame • Idea is to work with HEART to try to develop a model that will facilitate the ability of cities to preserve and then acquire existing and potentially new housing. • Armando Sanchez will lead this research and try to develop a team that can do this for possibly a pooled grouping of assets throughout the county and gain economies of scale. Thursday January 23, 2020 Home For All Housing and Climate Readiness Task Force • Urban Land Institute presented report on Extreme Heat - https://americas.uli.org/research/centers-initiatives/urban-resilience-pro gram/extreme-heat/ • Focus on urban heat islands and development that causes extreme heat and considers land use change (hardscape and radiation), waste heat that increases temperatures, air pollution, and then urban geometry - the way it is laid out including ventilation corridors. • Two big conclusion - buildings contribute and mitigate effects (create heat and shade), can cancel out the UHI impacts • Impacts - public health (fatalities, and decrease in quality of life), economy, infrastructure and environmental are all impacted o Economic and help explain trends - consumer preference is a daily stress and may increase chance of lawsuits (no evidence, but extreme heat becomes a concern and the professional standards could shift) 1 Colson Committee Report February 3rd, 2020 o Strategy - Key is that no single strategy fits all and tradeoffs occur. Examples - trees can mitigate, but they require a lot of water. Other strategies include parks, better planning etc. o NYC - Cool neighborhoods - temperature mitigation and adaption strategies in three areas: built environment, data collection, public education. Richmond, VA is looking at service calls etc. o Green building code cool roof requirements and cool paving pilot projects (we need to think about this in our planning of the city square). o New heat aware developments - SkySong Scottsdale, AZ - Motivation 0 talent attraction and year round use - strategies - functional shade stare gives etc. o ULI - there are case studies on policy that we can use to have resiliency as a central component. o https://developingresilience.uli.oris the website. Climate Ready presentation • Looking at the increase in high heat days and look at the days that require air-conditioning • SMC - by 2030 we have 1.4 to 2.0 degrees average and by 2070 a 5 degree increase • High heat days - now about 13 days a year, in 2030 we think 21 days and by 2070 we may have a max of 35 high heat days. SMC office of sustainability - Extreme Heat Task Force Goals - better understand, identify gaps and opportunities for an action plan, center and operationalize equity in action plan and promote cross pollination of knowledge and resources. Office of education is looking at school sites, housing - missing parks, housing, retrofit contractors, youth senior and disabilities. Noticing indoor temps are higher than outside homes - so we need to understand how we retrofit and develop future housing Public health - disease increases and we see more illness Actions - promote preparedness and plans that are culturally relevant, ID hot spots, compile best practices, tensions (like we need more trees but they shade solar panels. El Concilio of SMC - Ortensia Lopez ED • works on energy efficiency and making sure all communities have access • Non-profit committed to empower disenfranchised to achieve self-sufficiency and job training for our communities. • Income verification creates problems with other state and federal due to our high cost of living • Healthy Home Connect - Health and Energy efficiency and funders include: o Facebook, Community Service Department, SMC, and PCE o Green Program Manager - outreach to vulnerable homes in area, survey and then make suggestions as to how the homes can be improved o CPUC regulates and they are now in a five year review and open for public comments and they local groups are pushing for changes to AMI and other qualifications so we can address the climate impact and risks. 2 Colson Committee Report February 3rd, 2020 Thursday January 23, 2020 Peninsula Clean Energy Meeting • CAC has 5 members up for renewal or replacements so have small sub -committee • Update on Strategic Planning and the feedback has been excellent so far • Wright Solar went operational on January 3 (this is in Merced County) • Exciting renewables for 2-8 year term • Long erm PPA for Solar plus Storage • Reach Codes - going to invest some additional funding • EV - 167 vehicles with 3 more pending and did exceed last year results. Going to have a community impact report • EV Drive Forward for used EV is 30 vehicles and 13 pending and this is a year round program for those that are interested • Merced - City of Los Banos asked for help on staff report to City Council to work on forming a CCA • This year PCIA had an applications rehearing and the decision was not to consider • PGE Bankruptcy - bond holders have now joined the the other bankruptcy plan to have a single reference. Gov filed objection at the bankruptcy court about plan not being compliant with AB 1054 and that means the public option is still in play. • Dates for lunch in Burlingame - Feb 3,6,12,13,17,18,21,24 • Grid -shift Hack -a -Thom is upcoming • Feb 10 Executive and Finance and Audit meetings at 8 AM CAC Report - • Received a PGE update and restructuring from Jan • Comments from CAC committee to go even further on the Reach Codes • SMUD has some good opportunities for people to switch out appliances • PGE high level is to accept the large hydro, but not the nuclear • From PCIA - PGE has GHG free from large hydro and nuclear from Diablo Canyon • These are required to be put on the content label and PGE does do this • This is being allocated be it is paid for by the PCIA - the volume will depend on the generation of each • There is no payment for these resources be we are already paying through the PCIA • This is new due to the PCIA proceedings and so this year they are willing to work with us. • Assume $8 per Mega -Watt Hour which is sort of the worst case scenario - total spending is over $200 million for energy procurement o Scenario A - take no allocations - that would be no savings and cost us $8 mm to procure o Scenario B - Take no nuclear then effective savings for PCE we save $2.4 million o Scenario C - We save $8 million Robust discussion about this and working to determine an answer - it is a very split conversation and the motion carried to accept the power with the idea that it saves PCE between $4-8 mm in not having to purchase additional energy and that funding could be used in our portfolio for program enhancements. 3 Colson Committee Report February 3rd, 2020 Resiliency Strategy - • Three areas - o Create programs so that we can address the needs of our most medically threatened people before next fire season. o Response centers like fire Municipal CRCs o Then reaching to community assets and critical infrastructure • How will it impact three different areas - muni, residential, commercial • Programs - Medically fragile - solar plus storage working with hospitals, distributed RA and micro -grids, critical infrastructure, customer education and future programs • Measurements - obtain information on items such as how many people can walk to the centers, number of patients that will be impacted Reach Codes - Extend reach code assistance and consumer awareness program - inform municipal agencies, developers, and other such parties Amount - Up to $650,000 three-year customer awareness and extension of current reach code assistance through 2021 Motion carried to continue to invest and move these programs forward January 28, 2020 Peninsula Interchange Meeting Director Murtuza provided the background information for the topic City of San Mateo is the project sponsor - TA is functioning as funding authority and also as consultant for technical work. Project began in 2015 and the work has been completed. Looking forward to Burlingame City staff submitting information that would be helpful for local residents to mitigate the impact. 4