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HomeMy WebLinkAboutMin - LB - 2019.02.191 Burlingame Library Approved Board of Trustees Minutes February 19, 2019 I.Roll Call Trustees Present: Andy Blanco, Randi Murray, Mike Nagler, Lisa Rosenthal Trustee Absent: Kerbey Altmann Staff Present: Sidney Poland, Recorder Brad McCulley, City Librarian Patti Flynn II.Library Board of Trustees Minutes The Trustees unanimously approved the minutes of the January 15, 2019 Trustee Board meeting. III.From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. IV.Statistics - Patti Flynn Patti explained to the Trustees that the graphs for the last six months were incorrect due to the under reporting of the auto renewal system. Auto renewals have not been included since April of 2018. In the past auto renewals occurred the day before the actual due date; currently auto renewals will be updated on the actual due date. Most books can be renewed 5 times unless the item has been put on hold. The Trustees were provided with new graphs for December 2018 and January 2019 Trailing 12 Months Chart for BPL Circulation and Study Room Usage which included updates for auto and app renewals. Program reporting for Adults and Children will be given in number format rather than a graph. V.Reports A.City Librarian’s Report The current Posting and Distribution of Materials Policy adopted in January 2001 will be updated this year. Due to recent security concerns, key card readers will be added to the Administration and Technical Services areas on the upper level. B.Foundation Report The budget request from the City Librarian was presented to the Foundation in the amount of $131,670 for approval. C.Speaker’s Series – No Update D.Trustee Account - Trustees reviewed the expenditures for the fiscal year 2018-2019. 2 VI.Unfinished Business A. Book Store Discussion – No Update B.Silicon Valley Foundation The Trustee are planning to set up a conference call for the March meeting with Bert Feuss, Senior Vice President of Investments, to discuss the Rodger and Jean Hunt Duncan and the Julia M. Farrell Memorial Fund. C. Staff Fika Café Coupon The Trustees are providing each staff member with 2 $5.00 coupons to be used at the Fika Café. VII.New Business A.New Building Security Issues Card readers at the doors to Administration and Technical Services will be installed in the next few weeks. Employee entrance door will not be answered after 6:00pm. Front entrance will have to be used. Employee entrance will only be propped open for book delivery or if absolutely necessary. Staff will monitor entrance if there is an early meeting for city departments. B.Draft Board of Trustee Budget Request 2019.2020 At the request of Trustee Murray, Brad gave the Trustees his tentative budget for the fiscal year 2019-2020 which included the following items: Wood blind replacement for all library windows Children’s Room – Computer and table upgrade Professional Development Services Lane Room Upgrade Project BMI Advanced Star Digitization Final costs for these items are yet to be determined. C.Lane Room Upgrade This project is in the beginning stages. Managers are discussing ideas for new technical equipment, lighting, flooring, and hearing-impaired equipment. VIII.Adjournment The Meeting was adjourned at 7:00pm. M/S/C) (Murray/Rosenthal) The next meeting of the Library Board of Trustees will be held on March 19, 2019 in the Upper Level Meeting Room at 5:30pm. Respectfully Submitted, /s/ Brad McCulley City Librarian City of Burlingame