HomeMy WebLinkAboutMin - LB - 2019.02.191
Burlingame Library
Approved Board of Trustees Minutes
February 19, 2019
I.Roll Call
Trustees Present: Andy Blanco, Randi Murray, Mike Nagler,
Lisa Rosenthal
Trustee Absent: Kerbey Altmann
Staff Present: Sidney Poland, Recorder
Brad McCulley, City Librarian
Patti Flynn
II.Library Board of Trustees Minutes
The Trustees unanimously approved the minutes of the January 15,
2019 Trustee Board meeting.
III.From the Floor (Public Comments)
There were not any representatives from the public who attended the
Trustee meeting.
IV.Statistics - Patti Flynn
Patti explained to the Trustees that the graphs for the last six months
were incorrect due to the under reporting of the auto renewal system.
Auto renewals have not been included since April of 2018.
In the past auto renewals occurred the day before the actual due
date; currently auto renewals will be updated on the actual due
date.
Most books can be renewed 5 times unless the item has been put
on hold.
The Trustees were provided with new graphs for December 2018
and January 2019 Trailing 12 Months Chart for BPL Circulation
and Study Room Usage which included updates for auto and app
renewals.
Program reporting for Adults and Children will be given in number
format rather than a graph.
V.Reports
A.City Librarian’s Report
The current Posting and Distribution of Materials Policy adopted
in January 2001 will be updated this year.
Due to recent security concerns, key card readers will be added to
the Administration and Technical Services areas on the upper
level.
B.Foundation Report
The budget request from the City Librarian was presented to the
Foundation in the amount of $131,670 for approval.
C.Speaker’s Series – No Update
D.Trustee Account - Trustees reviewed the expenditures for the fiscal
year 2018-2019.
2
VI.Unfinished Business
A. Book Store Discussion – No Update
B.Silicon Valley Foundation
The Trustee are planning to set up a conference call for the March
meeting with Bert Feuss, Senior Vice President of Investments, to
discuss the Rodger and Jean Hunt Duncan and the Julia M. Farrell
Memorial Fund.
C. Staff Fika Café Coupon
The Trustees are providing each staff member with 2 $5.00 coupons
to be used at the Fika Café.
VII.New Business
A.New Building Security Issues
Card readers at the doors to Administration and Technical
Services will be installed in the next few weeks.
Employee entrance door will not be answered after 6:00pm.
Front entrance will have to be used.
Employee entrance will only be propped open for book delivery
or if absolutely necessary. Staff will monitor entrance if there
is an early meeting for city departments.
B.Draft Board of Trustee Budget Request 2019.2020
At the request of Trustee Murray, Brad gave the Trustees his tentative
budget for the fiscal year 2019-2020 which included the following
items:
Wood blind replacement for all library windows
Children’s Room – Computer and table upgrade
Professional Development Services
Lane Room Upgrade Project
BMI Advanced Star Digitization
Final costs for these items are yet to be determined.
C.Lane Room Upgrade
This project is in the beginning stages. Managers are discussing
ideas for new technical equipment, lighting, flooring, and
hearing-impaired equipment.
VIII.Adjournment
The Meeting was adjourned at 7:00pm. M/S/C) (Murray/Rosenthal) The
next meeting of the Library Board of Trustees will be held on March 19,
2019 in the Upper Level Meeting Room at 5:30pm.
Respectfully Submitted,
/s/
Brad McCulley
City Librarian
City of Burlingame