HomeMy WebLinkAboutMin - LB - 2019.03.191
Burlingame Library
Approved Board of Trustees Minutes
March 19, 2019
I.Roll Call
Trustees Present: Kerbey Altmann, Randi Murray, Mike Nagler,
Lisa Rosenthal
Trustee Absent: Andy Blanco
Staff Present: Sidney Poland, Recorder
Brad McCulley, City Librarian
II.Conference Call – Silicon Valley Community Foundation
The Trustees spoke with Andy Perkins - Director of Donor Engagement,
Falah Madadha - Senior Investments Officer and Manuel J. Santamaria.
They reviewed the historical performance of the Endowment Account
since inception, and focused on 2018. Overall, the account has slightly
underperformed the benchmark indices. Portfolio turnover of managers
has remained low. The strategy including hedge funds and private equity
is intended to reduce overall portfolio volatility. We agreed to have the
same format – conference call for annual review in 2020.
III.Amendment to the March Agenda
The Trustees approved the motion to amend the agenda to add Trustee
Appointments under New Business as a discussion item. M/S/C
(Rosenthal/Murray)
IV.Library Board of Trustees Minutes
The Trustees unanimously approved the minutes of the February 19,
2019 Trustee Board meeting. M/S/C (Rosenthal/Murray)
V.From the Floor (Public Comments)
There were not any representatives from the public who attended the
Trustee meeting.
VI.Statistics
The Trustees noted that since auto renewals have been included
in the circulation count beginning in January, circulation
statistics have shown an increase.
Items used in the library but not checked out are now being
included in the circulation statistics.
VII.Reports
A.City Librarian’s Report
Processing of passports has increased partially due to the addition
of extra hours that have been made available to the public.
Edelweiss Training will begin as soon as all of our data is sorted
and approved by the vendor.
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Book to Action – Elaine Tai received a Book to Action grant in the
amount of $1,200. The book selected for the library’s community
Book to Action program is March by John Lewis and Andrew
Aydin. The purpose of the program is for the attendees to read,
discuss and participate in civic activities in their community.
B. Foundation Report
The Foundation approved the budget request of the City Librarian in
the amount of $136,670.
C. Speaker’s Series
The committee is considering the possibility of having a series of jazz
concerts and is currently in negotiations with a local organization.
D. Trustee Account - Trustees reviewed the expenditures for the fiscal
year 2018-2019.
E. Draft Trustee Budget Request - 2019-2020
The Shade Store has provided an estimate of $28,000. Brad asked
the Trustees to consider if the project should be completed at one
time or in phases.
VIII. Unfinished Business
A. Fika Café – The Trustees approved the request of the City Librarian
to allocate an additional $100.00 for the coupons that they are giving
to the library staff to use at the café.
B. Trustee Use of City E-Mail
Trustees have received instructions on accessing their City E-Mail.
IX. New Business
A. New Building Security Issues
Card readers have been installed for access to the Administrative,
Children’s and Reference areas, as well as Technical Services.
Doorbells are going to be installed for use by delivery service
personnel.
B. Lane Room Upgrade
Three interns from Design Tech High School in Redwood City will
spend two weeks at the library developing and designing a plan for
upgrading the Lane Room.
C. Trustee Appointments
Trustees Rosenthal and Blanco terms will be completed at the end of
June 2019. Therefore, there will be two positions available for the
Board of Trustees. Notices for the positions on the Library
Board will be sent out on May 7th.
X. Announcements
Trustee Murray will not be able to attend the April meeting.
Trustee Nagler will not be able to attend the June meeting.
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XI.Adjournment
The Meeting was adjourned at 7:00pm. M/S/C) (Kerbey/Murray). The
next meeting of the Library Board of Trustees will be held on April 19,
2019 in the Upper Level Meeting Room at 5:30pm.
Respectfully Submitted,
/s/
Brad McCulley
City Librarian
City of Burlingame