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HomeMy WebLinkAboutMin - LB - 2018.12.18Burlingame Library Approved Board of Trustees Minutes December 18, 2018 Roll Call Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray, Mike Nagler, Lisa Rosenthal Staff Present: Brad McCulley - City Librarian Sidney Poland - Recorder II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes from the November 20, 2018 Board Meeting with the correction of "Strategic Plan" Goal E. changed to goal D. (Murray /Nagler) III. Amendments to the December Agenda The Trustees approved the addition of Kanopy and Library Security to the December Agenda. M/S/C (Nagler/Murray) IV. From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. V. Statistics The Trustees reviewed the November trailing 12-month chart. Trustee Murray noted that the 12-month chart gives a better sense of trends over time. VI. Reports A. City Librarian's Report • PLS has updated their procedures regarding Law Enforcement Requests. Previously these requests were known as "Patriot Act Requests". The updated procedures have not been finalized. • Library Security Camera Policy is pending approval by the City Attorney. B. Foundation Report - No Report- Did not have December meeting. C. Speakers Series The potential exists for the Director of the National Portrait Gallery to be the speaker at the next event. The subject would be the Year of the Woman. D. Strategic Plan • Goal B. Build Inclusive Community Connections - Staff has reached out to the community by going out of the library to promote our services and programs. The library bike has been an effective tool to get the attention of children and adults on the avenue and other City events such as Music in the Park. The Outreach Program, overseen by Jan Eustis is another example of staff bringing our services to those who cannot visit the library themselves. Goal B Continued - Future plans to further implement Goal B are to hire a Volunteer and Outreach Coordinator in an effort to build a stronger volunteer program. Goal C - Foster a wide range of literacy and life skills. The Children's staff is off to a good start in promoting Goal C through their efforts to 1) educate and support parents and caregivers in their role in early literacy and school success and 2) provide early literacy workshops and tools. Goal E - Enable our staff members to thrive, grow and be deeply engaged in realizing our vision and mission. - Examples of how this goal is being implemented follow. • Staff Development Day - library closed - all staff participate • More of the library staff is interested in attending library conferences and workshops held outside the library. CLA held in November attracted many staff members. Staff prepared reports from workshops attended to present to the managers. Brad noted that Jenny Miner tied her report to the goals of the Strategic Plan. VII. Unfinished Business A. Edelweiss Analytics The Trustees unanimously passed a motion to fund the purchase of Edelweiss for a period of 1 year at a cost of $5,500.00 which includes the one time set up fee of $500.00. M/S/C (Murray/Altmann) B. Flexible Staffed Library Aide Human Resources has approved a $2.00 raise for each of the 5 steps in the Library Aide I Classification and also created a new Classification entitled Library Aide II. These salary additions and new classification will provide a flexibly staff situation for the Circulation Manager and the Aide supervisor with regard to the hiring process. C. Staff Recognition Event Maryam has completed the invitation which will be sent out the first week of January D. Library Security Trustee Nagler was concerned that many of the weekend staff did not attend the Active Shooter Training. Brad noted that Jason filmed the event and staff who could not attend the training would be advised that the video is available. The Active Shooter Training was a voluntary training. Leaving the back door open in the morning for the delivery man is a security issue that staff will monitor. VIII. New Business A. Easton Air Conditioning • The Trustees reviewed the estimate for the design phase in the amount of $47,360. • Brad noted that the estimate for the entire project would be approximately $200,000. • It was suggested that perhaps Easton could have different hours in the summer. • Due to cost factors for the design and installation, the Trustees agreed that the project should be tabled. • Brad will meet with Kathy von Mayerhauser to discuss at what degree the temperature inside Easton on a very hot day becomes a safety issue to staff and require that the library be closed. B. Books Inc. Trustee Murray and Nagler, and some members of the City Council have met with the owner of Books Inc. to try and find another venue for Books Inc. on or near Burlingame Avenue. C. Kanopy Streaming Video Service • Kanopy is an on -demand streaming video service for public libraries and educational institutions. • PLS Info Services has selected Kanopy as their streaming video service. • Cost of this service is between $3,000 and $5,000 depending on patron usage. • Due to cost factors some libraries will not be able to provide Kanopy until July 2019. • Burlingame Library will be able to finance this service as of January 2019. • Tommy McMahon will be the administrator for Kanopy. • The Trustees unanimously approved the motion to fund Kanopy in the minimum amount of $3,000 beginning in January of 2019. M/S/C (Murray/Blanco) IX. Action Item Trustee Murray would like a monthly report that defines the total amount of approved funding requests and grants that the Trustees are asked to finance throughout the year. X. Adjournment The Meeting was adjourned at 7:00pm. M/S/C (Altmann/Blanco) The next meeting of the Library Board of Trustees will be held on January 15, 2019 in the Upper Level Meeting Room at 5:30pm. Respectfully Submitted, /s/ Brad McCulley City Librarian City of Burlingame