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HomeMy WebLinkAboutMin - LB - 2018.06.19Burlingame Library Approved Board of Trustee Minutes June 19, 2018 Roll Call Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray, Lisa Rosenthal Trustee Absent: Mike Nagler Staff Present: Brad McCulley, City Librarian Kathy Von Mayrhauser, Manager of Children's Department Patti Flynn, Library Assistant at Easton/Main Sidney Poland, Administration Assistant Recorder II. Library Board of Trustees Minutes The Trustee unanimously approved the minutes for the May 15, 2018 Trustee Meeting noting that the heading in Item B Section VI Unfinished Business, should be corrected from "Term Limits for Current Trustee Positions" to "Terms for Current Trustee Positions." M/S/C (Rosenthal/Altmann) III. From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. IV. Statistics The Trustees reviewed the May statistics. It was noted that Easton Circulation is trending downward almost consistently. The decrease is less dramatic than it appears due to the fact that the starting date for the graph is May 2013 when Easton Circulation was unusually high. V. Librarian's Report A. Highlights • Personnel - Jinelle Remo and Daniel Coretana are the two new Library Aides. • 3-D Printing Update - Library staff will assist e-Nable in printing parts for children's prosthetics. This organization is comprised of doctors, engineers, and volunteers for the purpose of providing inexpensive prosthetics to children all over the world. VI. Unfinished Business A. Speaker's Series Trustee Murray reported on the committee meeting held to evaluate the event and plan for the next one. A different ticketing platform will be used for the next event. A lottery system for ticket purchases is under consideration. B. Plaque for Jim Kaufman The plaque for Jim Kaufman has been completed. C. Update on Advance Star and Microfilm Digitization • Brad has selected BMI Imaging Systems to digitize approximately 200,000 pages of the Advance Star and 115 reels of 35mm microfilm. • BMI is located in Sunnyvale and will pick up the Advance Star volumes and the microfilm rolls. • Digital Reel is the software that BMI uses. Grayscale Enhancement is available to enhance poor quality documents such as old newspaper articles. This is an important feature as many of the articles and photos in the Advance Star collection are faded. • BMI has agreed to digitize the Advance Star Volumes and the microfilm for a cost of $80,000. • The Trustees were given a copy of the proposal which provides the digitization process in detail. • The contract is being reviewed by the City Manager and the City Attorney. D. Trustee Position The City Council appointed Randy Murray to a 3-year term on the Board of Trustees. VII. New Business A. Monthly Topic - Easton Branch - Kathy Von Mayrhauser Patti Flynn Kathy noted that the Easton Branch collection emphasizes children's books, AV materials and Popular Materials, as well as presenting a brief overview of the services available at Easton provided by Kathy and her staff. • 6 class visits for Our Lady of Angels students each month. • Class visits are made to Lincoln, Roosevelt, and Hoover as they are the closest schools to Easton upon request and for special programs such as Summer Reading. • Story Times once a week for toddlers plus a bedtime story time every Wednesday night. • Special programs held yearly include an author event, fall event, winter program usually a sing -a -long or puppet show, Summer Reading Kick Off, one Family Fun Night and National Library Week. History of Easton Library - Patti gave the Trustees a brief overview of how the Easton Branch Became a library. • In April of 1923 the lot now known as Easton was purchased by the North Burlingame Community Club. Club house was completed in 1927 and the name was changed to Burlingame Woman's Club in 1931. • Burlingame Library Board of Trustees and the Burlingame Woman's Club signed a lease option to buy. (1942) Name changed to Easton Library • 1947 Purchase Option to Buy was executed by the Board of Trustees. • 2001 Easton renovation approved. Monies from the Marshall Trust provided the funds for the renovation. • 2003 - Easton closed for remodel; reopened in 2004. • May 2009-December 2010 Easton closed on Fridays due to budget cuts • April 2010 Easton "neighborhood campaign" commenced and successfully raised $70,000 to keep Easton open for a year. Challenges at Easton • Kathy expressed to the Trustees that the lack of air conditioning is one of the challenges that concerns her. • Trustee Murray requested that Brad obtain an estimate for solar panels and also look into the possibility of installing a ceiling fan to help cool the building during heat spells. • Brad and Johnson Woo of Facilities will meet on Thursday June 28th at which time Brad will inquire about possible solutions to the lack of air conditioning at Easton. B. Cancellation of August Meeting due to Vacation Schedules The Trustees agreed to cancel the July meeting instead of the August meeting as this time frame was more convenient. C. Election of Officers for Term of One year. This item will be placed on the August Agenda. Based on a rotation procedure, Trustee Blanco will serve a one term as President of the Board of Trustees and Mike Nagler will serve as Secretary from August 2018 to August 2019. D. Presentation of Anson Burlingame Bust October 12, 2018 On October 12th the Library and the City will be the recipients of a bust of Anson Burlingame donated by the artist and the Chinese Consulate. City Council, Trustees, Foundation members and staff from City Departments will be invited to the presentation. VIII. Adjournment The Meeting was adjourned at 7:OOPM. M/S/C (Rosenthal/Blanco) Respectfully Submitted, /s/ Brad McCulley City Librarian City of Burlingame