HomeMy WebLinkAboutMin - LB - 2017.09.19Burlingame Library
Approved Board of Trustee Minutes
September 19, 2017
I. Call to Order
President Murray called the meeting to order at 5:30 p.m.
II. Roll Call
Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray,
Mike Nagler, Lisa Rosenthal
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
III. Library Board of Trustees Minutes
The Trustees approved the Library Board Minutes for
July 18, 2017. M/S/C (Rosenthal/Altmann)
IV. From the Floor (public comments)
No one from the public attended the Trustee meeting.
V. Statistics
The Trustees reviewed the one page statistical graph that Patti
Flynn created and agreed that this format should be used going
forward.
VI. Reports
A. City Librarian's Report - Highlights
• The Mentor program, which is one of the action items in the
Strategic Plan, is now in progress. A number of staff
members have expressed an interest in participating in this
program.
Congress has yet to approve the passport fee from $25.00
to $35.00. The increase for these services would help
negate mailing services.
Brad and Ben Ocon, San Mateo City Librarian, gave a
presentation to the Hillsborough City Council to inform
them of the services each library provides for its
community.
B. Foundation Report
• Christina Funk and Cindy Montgomery will serve as Co -
Presidents of the Foundation beginning in January 2018.
Patty Anixter, current President, will remain on the
Foundation Board of Directors.
• The October Book Sale will be open to the public on Friday,
October 13th 12:00-5:OOPM, Saturday October 14th,
10:00AM-4:OOPM and Sunday October 15th 12:00-4:OOPM.
VII. Unfinished Business
A. Update on Speaker Series Program
1. Account Recommendation - Brad will prepare a budget for
the Speaker's Series finances. He noted that a specific account
needs to be established for the Speaker's Series. The Trustees
unanimously approved a motion authorizing Jeannine Culligan
to create a Speaker's Series account from one of the Trustees
existing accounts. M/S/C Rosenthal/Blanco
2. Electrical Upgrades - The electrical work that was necessary
to make it possible to move the tables for the Speaker's Series
has been completed.
3. Reading Room Carousels- Brad met with Bob Schmidt to
discuss the dismantling of the reading room carousels for
Speaker Series' events. The project is scheduled to be
completed by Thanksgiving.
4. Sound Assessment - Paoletti Consulting submitted
recommendations to improve the acoustics/sound in The Teen,
Children's, Lane Community Room and Reading Room. Partial
suggestions are stated below.
• Teen Room (Future Project) - Install solid glass barrier
behind the columns at the main stairway and provide
gypsum board to absorb the sound.
• Children's Area (Future Project) - Install sliding glass
doors that can be shut during story times and special
programs which will keep the sound energy contained.
• Lane Community Room (Future Project) - Increase
sound diffusion within the room especially for musical
events by replacing carpet with oak flooring at front of
the room and adding sound reflecting wood panels.
• Reading Room (Speaker's Series) Depending on the
source of the sound, speakers should be placed
accordingly. For Example if sound emanates from the
font of the room loudspeakers should be angled toward
speaker. The alternative is to have loudspeakers placed
above the area where guests are seated if sound is
coming from different sources.
B. Library T Shirts with Mission Statement
The Staff appreciates the Trustees offer to fund the T Shirt
Project but have decided that they would like to purchase their
own T Shirts.
C. San Mateo Public Library's Programming for Young Adults
At the request of the Trustees, Brad met with our City
Attorney, to revisit the possibility of Burlingame Library
instituting the same policy that San Mateo Public has which
permits them to serve alcohol at specific programs for young
adults 21 years or older. Our City Attorney maintained that
this was not a policy that the City of Burlingame could support
due to liability issues.
D. Funding for Digitizing Advance Star
Patty Anixter, on behalf of the Library Foundation, has
requested a grant from the Smart Family Trust for the purpose
of digitizing all the volumes of the Advance Star from 1914 to
1970. The Foundation should be advised in October if their
request has been approved.
VIII. New Business
A. Universal Card / Kanopy
Brad is a participant of a PLS subcommittee that is
researching the possibility of a universal service that would
give all patrons access to any of the PLS data bases. Kanopy
is being considered as a new streaming video service.
B. Collection Development Policy
The Trustees reviewed the Collection Development Policy that
was revised by Tommy McMahon and passed a motion to
approve the policy in its entirety. M/S/C (Rosenthal/Altmann)
C. Monthly Topics - Ray De Lara - Blaine Tai
Ray and Elaine gave the Trustees an overview of how the
Library is being marketed. Some of the highlights follow.
• eNewsletters - City newsletter, Library Aware
• Shoutbomb is event notification through text
messaging. The library has provided bookmarks that
provide sign up procedures. Patrons can also sign up
through the website.
Cross -promotion and collaboration - Parks and Rec,
DBID, T Pumps, Books, Inc., Local Artists
Outreach - taking the bike to Burlingame Ave. Farmer's
Market, and First Friday Music
E-Books - Big Library Read - Overdrive global e-book.
Each month, a specific library selects a book that is
available to patrons of all libraries. Patron can
download app, enter their library card and get the book.
IX. ACTION ITEMS
Kathleen Kane, City Attorney, will attend a meeting in the
near future to discuss the Brown Act and how it relates to
the Board of Trustees.
Monthly Topic in November will be the Strategic Plan.
The December Meeting will be cancelled due to holiday
schedules.
X. Adjournments
The meeting was adjourned at 7:00 p.m. M/S/C
(Altmann/Blanco). The next meeting of the Library Board of
Trustees will be held October 17, in the Library Conference Room
at 5:30 p.m.
Respectfully Submitted,
/s/
Bradley McCulley
City Librarian Burlingame
Public Library