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HomeMy WebLinkAboutReso - CC - 003-2020RESOLUTION NO. 003-2020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH FREYER & LAURETA FOR DESIGN SERVICES RELATED TO THE NEIGHBORHOOD STORM DRAIN PROJECT #12 WHEREAS, on September 16, 2019, the City of Burlingame entered into a Professional Services Agreement with Freyer & Laureta for design services associated with the Neighborhood Storm Drain Project #12; and WHEREAS, the Neighborhood Storm Drain Project #12 is currently under design, and staff would like to expand the original project scope to include the study and design of improvements at the intersection of California Drive and Dufferin Avenue to address recent flooding that occurred in November 2019; and WHEREAS, staff has negotiated the additional scope of work with Freyer & Laureta in the amount of $31,150, bringing the total contract amount to $129,710; and WHEREAS, there are adequate funds available in the Storm Drainage Capital Improvement Project Fund to complete the project. NOW, THEREFORE, be it RESOLVED, and ORDERED, that the Professional Services Agreement with Freyer & Laureta be amended to increase the total amount by $31,150 to $129,710, and the City Manager is authorized to execute t�tract arryijidment./ I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 21 st day of January, 2020, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: BEACH, BROWNRIGG, COLSON, KEIGHRAN, ORTIZ NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE AMENDMENT TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES WITH FREYER & LAURETA, INC. FOR NEIGHBORHOOD STORM DRAIN PROJECT #12 CITY PROJECT NO. 85600 THIS AMENDMENT ("Amendment"), made in duplicate and entered into effective on the day of Janua , 2020, amends the agreement dated September 16, 2019 ("Agreement") by and between the CITY OF BURLINGAME ("CITY") and Frever & Laureta (Consultant). CITY and CONSULTANT are collectively referred to as the "Parties." RECITALS WHEREAS, on September 16, 2019, the Parties entered into an Agreement for professional design services for twenty (20) locations throughout the City to improve existing storm drain facilities, which is attached; and WHEREAS, it has been determined that it is in the CITY's best interest to make modifications and additions to the Agreement's scope of services to expand the scope of work to include the site at Dufferin and California Avenue as a result of a flooding event that occurred during the November 26, 2019 storm event; and WHEREAS, the Parties have negotiated and agreed to amendments to the Agreement as set forth in Exhibit A of this Amendment. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: The Agreement dated September 16, 2019, is amended to include additional design services for the project site at Dufferin and California Avenues and those revisions in services and compensation set forth in Exhibit A of this Amendment, 2. The CITY agrees compensation for all work associated with those services described in Exhibit A shall not exceed $31,150.00. With this Amendment, the total Agreement amount shall not exceed $129,710.00. 3. The services of the CONSULTANT are to commence upon the execution of this Amendment with completion of all work by February 29, 2020. Page 1 of 2 4. In all other respects, the provisions of the Agreement dated September 16, 2019, shall remain in full force and effect to the extent they are not in conflict with this Amendment. IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year first above written. CITY OF BURLINGAME A municipal corporation By Lisa K. Goldman City Manager Approved as to form: City Attorney — Kathleen Kane ATTEST: City Clerk - Meaghan Hassel -Shearer Page 2 of 2 CONSULTANT Freyer & Laureta, Inc. Richard J. Laureta, P.E. President FREYE T LAU R E r I I V C• CIVIL ENGINEERS • SURVEYORS • CONSTRUCTION MANAGERS January 7, 2020 Mr. Martin Quan, P.E. City of Burlingame Public Works Department 501 Primrose Road Burlingame, CA 94010 Re: ENGINEERING SERVICES PROPOSAL, CITY OF BURLINGAME NEIGHBORHOOD STORM DRAIN PROJECTS #12 ADD SERVICE #1 Dear Mr. Quan: Following up on the meeting held December 4, 2019, the City has requested F&L to expand our scope of services to include a study and proposed storm drain improvements for Dufferin Avenue between El Camino Real and California Avenue. The recent storm event on November 26, 2019 had caused flooding at 1108, 1104, and 1100 Dufferin Avenue. The culvert and 48-inch diameter pipeline adjacent to the rear of these specific homes overtopped and caused flooding potentially due to storm flows exceeding downstream conveyance capacity. Dufferin does not have a storm drain system within the street. F&L will study the existing hydrology in the immediate project area, confirm the carrying capacity of the exiting culvert and design a new storm drain system along Dufferin Ave. The proposed scope of work is detailed below. Scope of Services: Dufferin Avenue Project Site 21— Dufferin Avenue (No Project Site ID) • Perform topographic Survey of the projectarea to include the culvert along the northside of Dufferin Avenue. • Study the existing hydrology and recommend storm drain improvements either to the culvert or Dufferin or both. • Present proposed improvements to the City for approval prior to design. • Design a new storm drain system carry a Q10 storm event and help alleviate flooding potential. • Review the sidewalk/driveways grades with in the public right of way at 1108, 1104 and 1100 Dufferin Avenue to determine if raising the back of sidewalk can better contain overland flow. • Assess and potentially redesign the existing v-ditch at Dufferin Avenue and Westmore Road. • Redesign the existing curb ramp at 1100 Dufferin Avenue and raise the back of sidewalk to better contain overland flow. • And new catch basins at California Drive to intercept the existing 8-in SD lines from Killarney Ln, Clovelly Ln, and Hamilton Ln to resolve ponding at those locations. Proiect Site 22 — 220 Park Road • Add a small inlet (12"x12" or 16"x16") at the driveway of 220 Park Road (the former post office) and connect to the existing storm drain main. Utility Potholing An allowance for utility potholing is included with our proposed services. The potholing effort is not intended to pothole all utilities at each site but rather critical utilities where the topographic survey may not accurately capture horizontal or vertical alignment such as water, telecommunication, electrical, and other non -gravity utilities that would not have a manhole or other structure that would allow the survey to capture invert location. The pro- posed pothole locations will be determined during design and F&L will provide a proposed pothole plan to the City for review and approval. All work will be on a time and materials (T&M) basis, not exceed the following limits without City authorization (please review the Fee Breakdown matrix for breakdown of costs): Design Services $25,550 Utility Pothole (Allowance) $5,000 Reimbursable Expenses $600 Thank you again for the opportunity of submitting this proposal to you. We look forward to working with you on another successful project. If you have any questions, please feel free to call us. Sincerely, FREYER & LAURETA, INC. Richard J. Laureta, P.E. President Lorraine Htoo, P.E. Senior Project Manager FEE PROPOSAL: NEIGHBORHOOD STORM DRAIN PROJECT #12, BURLINGAME Add Service #1 Principal Project Project Survey Total Cost Manager Engineer Crew per Task Task (hours) (hours) (hours) (days) F Topographic Survey 3 4 $ 11,28,1 Study 2 4 16 $ 3,48C Design 2 12 40 $ 8,36C Project Site 21 Fee: 4 16 59 4 $ 23,12! PWJj- (NO Topographic Survey 1 0.5 $ 1,495 Design 1 2 2 $ 93C Project Site 22 Fee: 1 2 3 0.5 $ 2,425 DESIGN SERVICES FEE: 5 is 62 4.5 $ 26,660 Hourly/Daily Rate $ 250 $ 205 $ 135 $ 2,720 1/7/2020 1 of 1