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HomeMy WebLinkAboutAgenda Packet - LB - 2017.05.31• City of Burlingame BURLINGAME F I Meeting Agenda - Final Library Board of Trustees Wednesday, May 31, 2017 5:30 PM 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. Library Board of Turstee Minutes for April 18, 2017 Attachments: Meeting Minutes 4. CORRESPONDENCE AND INFORMATION a. Library Statistics April 2017 Attachments: BPL Main and Easton Circulation April 2017 with graph BPL Patrons 2016-2017 with graph BPL Main Circulation 2012 through 2017 graph Easton Circulation 2012 through 2017 graph Program Attendance 2015-2017 with graph Study Room Usage 2015-2017 with graph Tech Lab Usage 2015-2017 with graph b. Financial Reports 5. FROM THE FLOOR (PUBLIC COMMENTS) BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Library Conference Room Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Board of Trustees agenda may do so during this public comment period. The Ralph M. Brown Act (the State local angency open meeting law) prohibits the Board of Trustees from acting on any matter that is not on the agenda. 6. REPORTS a. City Librarian's Report - McCulley Attachments: City Librarian Report b. Foundation Report City of Burlingame Page 1 Printed on 512612017 Library Board of Trustees Meeting Agenda - Final May 31, 2017 7. UNFINISHED BUSINESS a. Program Strategy for Adult Services Attachments: Paoletti Consulting -Acoustical Consulting Program Ross McDonald Co., Inc. Quote - Wooden Furniture b. Project Proposal: The Library T-shirts with Mission Statement Attachments: 2017 T-shirt Protect Proposal 8. NEW BUSINESS a. Discipline of Two Teenaaers from the Library and the Creation of a Public Terrace Policy b. San Mateo Public Llbrary's Programming Idea for Young Adults (21 years and over) Attachments: Young Adult Programming 9. ANNOUNCEMENTS 10. ACTION ITEMS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the City Clerk's Office at City Hall located at 501 Primrose Road during normal business hours. City of Burlingame Page 2 Printed on 5/26/2017 Burlingame Library Board of Trustee Minutes April 18, 2017 I. Call to Order President Altmann called the meeting to order at 5:30 p.m. II. Roll Call Trustees Present: Kerbey Altmann, Mike Nagler, Andy Blanco, Randi Murray Trustees Absent: Lisa Rosenthal Staff Present: Brad McCulley, City Librarian III. Library Board of Trustees minutes A quorum was not available to approve the March 21, 2017 Board of Trustee minutes; they will be reviewed for approval at the May 16 meeting. IV. Correspondence and Information A. Library Statistics March 2017: The new format was reviewed by the Trustees. The City Librarian will make some additional modifications (including indexing data and having all circulation -related data on one graph) for the next meeting. V. From the Floor (public comments) No one from the public attended. VI. Reports A. City Librarian's Report: No additional information or discussion beyond the information in the Trustee packet. B. Foundation Report: The Book Sale is coming up this weekend. The Author Lunch is next week; there are still some tickets available. VII. Unfinished Business A. Strategic Plan: The staff met last week and are working on success indicators for each goal as well as action items. They are planning on devoting one of the weekly staff meetings each month for the strategic plan. B. Silicon Valley Community Fund: Trustee Murray will send a letter to the Silicon Valley Community Fund expressing concern about asset allocation and consequent fees. This issue will be reviewed again after year-end performance data is available, and the representatives of SVCF will meet with the full Board of Trustees. C. Teen Room Progressive Discipline Policy: The draft policy was reviewed and approved. M/S/C (Murray/Blanco). D. E-Books: The City Librarian is on the E-book committee at PLS. E- book usage is 4% of total circulation, but 15% of the total budget. The NYPL has a new platform that is much easier to use; it should be generally available in 6-12 months. Kanopy, Hoopla, etc are still being reviewed. VIII. New Business A. Program Strategy for Adult Services: A sub -committee has been formed (McCulley, McMahon, Murray, Nagler) to develop a Trustee Speaker Series. B. Marketing: Staff has been using Shoutbomb to text patrons regarding upcoming events. There are also new marketing efforts at PLS for e-books. IX. Announcements There were no announcements X. Action Items There were no additional action items. XI. Adjournments Meeting was adjourned at 7:00 p.m. M/S/C (Murray/Nagler). The next meeting of the Library Board of Trustees will be held May 16, 2017 in the Library Conference Room at 5:30 p.m. Respectfully Submitted, Bradley McCulley City Librarian Burlingame Public Library 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 BPL Main and Easton Circulation (April) April April April April April April 2012 2013 2014 2015 2016 2017 Main Easton BPL Main and Easton Circulation April April April April April April 2012 2013 2014 2015 2016 2017 Main 52,795 58,008 54,304 46,858 50,973 49,464 Easton 6,267 7,354 7,357 7,515 7,607 6,724 Burlingame Library Patrons 2016-2017 27,500 27,000 26,500 26,000 - 25,500 - 25,000 - 24,500 - 24,000 - 23,500 - 23,000 - 22,500 - 22,000 ti(0 ti10 ti10 ti10 'N N ly ti� ti� ti� ti� ti� Sao fee mac p�� 40 ;§, >;\ Q��O le O�� °, peg Sao �e� lac pit BPL Patrons 2016-2017 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 23,854 23,995 24,154 24,297 24,422 24,805 25,057 25,323 25,610 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 25,975 26,058 26,139 26,342 26,526 26,702 26,850 70,000 60,000 50,000 40,000 30,000 20,000 10,000 BPL Main Circulation (April) 2012 2013 2014 2015 2016 2017 April 70,000 60,000 50,000 40,000 30,000 20,000 10,000 BPL Main Circulation 2014 through 2017 a�A a�J cr c� aJ z �a may- apt �Qt gyp, sec �e� `ems ■ 2014 ■ 2015 2016 ■ 2017 2011 2012 2013 2014 2015 2016 2017 January 53,578 54,422 58,626 56,518 40,290 52,594 50,754 February 47,949 51,364 53,011 52,583 22,689 47,542 46,261 March 55,686 56,250 58,729 57,073 38,614 53,843 52,201 April 50,361 52,795 58,008 54,304 46,858 50,973 49,464 May 51,089 52,909 55,769 51,813 48,744 51,225 June 56,496 57,616 61,017 57,467 54,509 53,482 July 57,298 60,871 65,507 59,223 55,974 53,960 August 55,836 57,238 61,225 51,489 55,749 52,560 September 50,620 53,246 53,828 49,507 50,255 48,613 October 49,541 54,088 54,170 43,529 49,550 50,121 November 51,201 53,741 53,650 42,270 46,876 48,291 December 49,752 49,448 50,042 43,429 46,355 45,296 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 Easton Circulation (April) 2012 2013 2014 2015 2016 2017 April 12,000 10,000 8,000 6,000 4,000 2,000 Easton Circulation 2014 through 2017 Je���aKJ �a�r P��\ �aJ ,��e ,��a ���y- e��p"o`�o�Qt J���pc oe��& ■ 2014 ■ 2015 2016 ■ 2017 2011 2012 2013 2014 2015 2016 2017 January 6,185 6,912 8,091 7,061 7,885 8,126 6,959 February 5,596 6,747 7,210 6,205 9,941 7,116 6,369 March 7,124 7,264 7,466 6,886 8,773 8,341 7,809 April 6,211 6,267 7,354 7,357 7,515 7,607 6,724 May 6,399 6,966 8,250 7,261 7,020 7,533 June 7,468 6,956 7,519 7,273 7,754 7,818 July 6,434 7,433 7,530 7,345 6,977 7,163 August 7,039 6,795 7,013 7,184 6,666 7,084 September 7,178 7,331 7,449 7,503 7,401 6,846 October 7,084 6,964 7,794 7,419 7,572 7,200 November 6,915 6,981 6,954 6,365 7,234 7,079 December 5,766 6,609 6,731 6,695 7,357 6,551 Program Attendance (Children and Adults) 6,000 5,000 4,000 3,000 2,000 1,000 1-010' — 0 T Ln Ln Ln kD �O �.D LO W W W kc LD tD ko LD r` O o (U m °�' Q M � _ M n O O 0 m i i Q z g a z Children Adults Program Attendance Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Children 1,015 1,813 2,052 2,658 2,315 2,056 2,204 4,342 Adults 136 144 57 122 175 201 229 255 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 5,047 3,923 445 2,315 3,012 2,320 2,379 2,969 2,615 475 343 647 294 702 227 160 240 324 Mar-17 Apr-17 3,668 947 556 343 450 400 350 300 250 200 150 100 50 0 Study Room Usage 2015-2017 (Number of Sessions) M Q cn 0 z° ini Q 2 Q cn O z o �Q Study Room Usage (Sessions) Jun-15 Jul-15 Aug-15 156 196 229 Sep-15 Oct-15 Nov-15 265 338 279 Dec-15 Jan-16 271 269 Feb-16 289 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 352 343 347 347 212 293 283 313 277 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 335 307 331 407 334 Tech Lab Usage 2015-2017 (Number of Patrons) 450 400 350 300 250 200 150 100 50 0 C M Cu U Cu w Q V) O Z � i 2 Q 2 Q N O Tech Lab Usage 2015-2017 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 171 201 240 287 326 272 297 254 267 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 307 334 314 206 200 311 356 365 298 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 350 286 309 384 324 City Librarian Report to Board of Trustees May 31st, 2017 BURL I NOAMI Personnel Updates: Welcome new hires! Vanessa Quan I Sarah Tinkham General Updates: Carmen Olmedo o Strategic Plan 2017 — Div Managers met and agreed that we would meet the second Tues of each month to work on SP matters and updates o Passport Intake update — Our Passport Intake is gaining momentum. We will be moving the intake room downstairs to a LL study room soon to be able to use built-in cabinets. The service is booked out 2 months at present. We are looking into the possibility of adding 4 slots for City employees. o Training — staff attended Blood Bourne Pathogen with the Parks Department, a yearly update to keep informed of how to deal with bodily fluids in public spaces o Programs — Summer Reading programs begin with June 3rd kick-off here at the Library. Please stop by to see how festive it becomes and to visit the Foundation Book sale. Staff will be occupied until mid - August with a wide variety of programs and events. Facilities update: o Because of the recent incidents on the public terrace with the help of Yevgenny Zauber, our gardening volunteer, and help from our brethren in Parks Department, we have built a "green wall" to keep people from accessing the roof area Patron Quotes: o "Say, I'm 81 years old and while I still can I just want to let you know how vibrant the library is and how much I appreciate everything you and your staff do." Anonymous - told to City Librarian Paoletti Consulting dpaoletti88@gmail.com 415-990-5229 23 May 2017 Bradley McCulley City Librarian mcculleygplsinfo. org 650-558-7401 Burlingame Main Public Library 480 Primrose Rd. Burlingame, CA 94010-4083 Subject: Acoustical Consulting Proposal Burlingame Public Library Burlingame, CA Dear Mr. McCulley, This document will present our proposal for acoustical consulting services related to excessive noise conditions at the Burlingame Main Public Library. PROJECT UNDERSTANDING We understand the Burlingame Main Public Library was built and opened in 1931 with a major reconstruction in 1997 and a more recent interior renovation. There is concern for excessive noise transmission vertically between floors via the openness of the interior space, especially when children and young adults are present i.e. after school. We have been asked to visit the site to observe the building in use and to make comments and recommendations that would help to reduce/minimize noise transmission in certain spaces. SCOPE OF WORK Based on our current understanding, we outline below the scope of work we anticipate for this project: Visit the site to look at the building structure and meet to discuss the issues (done); Observe and experience the noise issues that have been identified; Assess the cause and severity of the problems and provide potential solutions to meet owner/occupant expectations. Our work product will take the form of sketches and notes to indicate the noise problems and recommendations with supporting narrative where necessary to explain our recommendations. We would request as built drawings of the library, assuming they are available. The specific areas of concern (in order of priority) include: • Main Level Teen Area: Reduce the noise level in the Teen area and from the noise traveling to other areas of library • Lower Level Lane Community Room: Optimize the existing interior space to support live music events. This includes reducing excessive noise from the HVAC and air distribution system. • Main Level Library Reading Room: Provide conceptual recommendations for optimum room sound quality and loudspeaker options. • Main Level Children's Area: Reduce the noise level from the Children's Area from traveling to other other areas of the library If requested, we can follow-up with additional detailed or new recommendations. We can also be available to perform additional consulting work on the project during and after construction as requested, based on our initial findings and follow up discussions. At this time, no acoustical measurements of before or after conditions of acoustical environments are being proposed. CONSULTING FEE Our estimated technical consulting fee for the initial site visit, assessment, and recommendations described above is $ 2,500. There are no additional reimbursable expenses. We have allotted up to 10 hours of consulting work associated with the scope of work described above. All other additional consulting work, if required, can be discussed after our initial level of effort is completed. TERMS OF AGREEMENT Fees contained in this proposal are valid for thirty (30) days from the date of the proposal. Invoicing: Fees are invoiced monthly on the basis of the percentage of completion or level of effort for the given scope of work. Invoices are due and payable within 30 days of invoice date. Architectural Drawings and Documentation: Fees contained in this proposal are based on the assumption that project drawings and documentation as required will be provided in a timely fashion in order to complete our work. Additional Services: The scope of services for this project shall be limited to those expressly set forth herein, and shall have no other obligations or responsibilities except as agreed to in writing or as provided in this agreement. 2 If additional services or scope of work is required, including request for changes in previously approved work, additional compensation will be invoiced at the following standard hourly rates: Principal $250 Support staff as required $115-$200 Reimbursable Expenses: Reimbursable expenses, if approved, will be invoiced at cost, for project -related direct expenses including, but not limited to travel and lodging, printing, express mail delivery, etc. Automobile usage outside of the San Francisco Bay Area will be invoiced at the rate of $.55/mile. A nominal equipment use charge will be invoiced for measurement equipment and other materials required during the course of the testing process. Contract Termination: Should the project be suspended for more than three (3) months or abandoned or should our services be terminated prior to our completion of the approved scope of work, we shall be compensated for all services performed and reimbursable expenses expended up to the date of receipt of written termination notice. If the project is resumed after being suspended for more than three (3) months, our compensation shall be equitably adjusted. Extent of Agreement: This agreement will constitute the entire agreement of the parties concerning the project and supersedes all prior negotiations. This agreement may be modified only in writing, if agreed to by both parties. If you find this proposal agreeable, kindly signify your acceptance in the space provided below, and return a copy for our files. We are available to begin work on this project when formal authorization is received. Sincerely yours, Dennis Paoletti Principal FASA FAIA On behalf of the Burlingame Public Library System: Signature Date 3 Ross McDonald Co., Inc. LIBRARY FURNITURE & SHELVING SOLUTIONS 1154 Stealth Street _T= Livermore, CA 94551 ph. 925,455.1635 1 fax 925.373.1227 www.rossmcdonaid.com Brad McCulley City of Burlingame Library 480 Primrose Road Burlingame, CA 94010 QUOTATION Project No.: B17069 Quote No.: 1 Date: 5/10/2017 Phone No.: Fax No.: mcculley(cDplsinfo.orp Worden Library Furniture Quantity Description Unit Price Total 16 Pin -Fast shelving end uprights 24" x 54" - Red Oak stained to 280.00 4,480.00 match. 12 Concealed casters for pin -fast shelving units - W-48-MSB 180.00 2,160.00 Total Material Net: 6,640.00 Sales Tax: 8.75% 581.00 Freight and Installation: Quotation Total: 2,062.00 Terms L$9,283.00 Net 30 Bob Schmidt E-mail: rschmidt(a)rossmcdonaId. com ---—--—--—--—--—--—--—--—--—--—--—--—--—--—--—--—--—------ Quotation Accepted* Date *signed quotation will allow Ross McDonald Co. to proceed with order. B17069 Burlingame Rolling Shelving Units Page 1 of 1 Quote Furniture Burlingame Public Library May 3111, 2017 Project Proposal: Burlingame "The Library" t-shirts with mission statement Background Last summer the Library Board of Trustees provided the funding for "the Library' t-shirts for BPL staff. Library staff have worn the t-shirts throughout the year at various library events and programs. Many of our patrons have commented on the t-shirt design and have requested to purchase one for themselves. Objectives • Offer newer library staff, Library Board of Trustees and Library Foundation members a free t-shirt • Let staff who received a t-shirt last year purchase additional t-shirt(s) with new mission statement design • Sell the new style t-shirts to the general public at the Main Level Information Desk T-shirt design now with new mission statement on back side Scope • An ongoing project of selling these t-shirts to the public until demand subsides. • Sell the t-shirts for approx. $15 each or more • Money collected from selling t-shirts could go toward library programming and/or re -stocking t-shirt supply Timeframe Description of Work Start and End Dates Phase One Submit Design and Printing t-shirts to Customink Early June 2017 Phase Two Distribute t-shirts to staff Mid June 2017 Phase Three Start selling t-shirts to the public at Main Level desk Late June 2017 Project Budget Description Anticipated Costs One Purchase t-shirts for new staff & foundation $ 300 volunteers. Ladies sizes available— 25 Two Purchase t-shirts to be sold to public at $15 each. $ 700 Sell only standard adult t-shirt sizes: Small, Medium, Large & XL - 60 Total $ 1000 Burlingame Public Library May 3151, 2017 Project Proposal: Burlingame "The Library" t-shirts with mission statement Ladies' Size Chart Men's Size Chart 5 b" nor unm up acids n �.❑.r f 4 \ekl _ 36." r s l s M L XL height Ana 52" Ka 5'S" she 5'1m" EI¢abeth 55" weight aressxire: 11o6s 2 1306s 8 15oDa 'la 1806s 14 M L XL cheat 34" 36" 40.5" 43" waist 2T 29" 355" 38' ... .. garment measonvnenta limcnes) 5 M L 1R length 25 25 2T 28 wiJlh 17 19 21 23 ZKL 2 5 25 name: U&I height 5'7.5" weight 1301. chest: 32.5" waist: 27' Mal[ Ben Mari; SYg.S" 155 L. 1856s 22D L. 36.5" Cr 44' 32" 32" 36" 1 len9iM1 (sM1ou erseam a[ml6rbhIXmm em) wiMha M1 [9de m saes 1' het�.ru�:lei) garment mess —ents inches) Customink Name: Email: T-Shirt Size lee, �.. •' '! i �. • • i, Mateoan Public Library Description of Programming Concept As new and emerging trends occur in the library profession, it is important for the San Mateo Public Library to consider integrating such trends in order to increase usage and engage different demographics, specifically library patrons in their 20s and 30s. One such trend is the inclusion of alcoholic beverages as part of the complement of refreshments at library programs. Non-alcoholic beverages such as iced tea and coffee would also be available. Though alcohol would be available at these programs, it would not be the focus nor would it be explicitly advertised on the flyer. The library would strive to keep the focus on the topic at hand and while the subject matter may be alcohol -related, the purpose of the program is educational and serves the Library's goal of engaging community members that fall into the millennial generation. Controlled Registration Library patrons would rsvp to the event either online using the website Smoothbook (an online appointment site) or Eventbrite. Using this method will allow the Library to target those who range in age from 21 to 35. Publicity will explicitly delineate that the program is for those who are 21 and older. Registration of Attendees Attendees would need to check -in when they arrive to confirm they are on the registration list. No Sale of Alcoholic Beverages The event is free and open to those who are 21 and over. There would not be any sales of alcoholic beverages. Funding for this program would be provided by the Library Foundation. Servers of Alcohol Beverages Alcohol would only be served and poured by Library staff. Beer and wine will only be served in plastic cups. To control consumption, each attendee will receive 2 tickets that they can redeem for 2 alcoholic beverages. Each program would be staffed by 2-3 library staff who would monitor exits and control usage. LEAD/Alcohol Beverage Control (ABC) Training Library staff would complete the LEAD/Alcohol Beverage Control (ABC) training. Public Safety All requisites proposed by the City and City Police would be followed.