HomeMy WebLinkAboutAgenda Packet - LB - 2017.09.19CITY O
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City of Burlingame
Meeting Agenda - Final
Library Board of Trustees
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Tuesday, September 19, 2017 5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
a. July 18, 2017 Meeting Minutes
Attachments: Meeting Minutes
4. FROM THE FLOOR (PUBLIC COMMENTS)
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Trustee agenda may do so during htis public comment period. The Ralph M.
Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on
any matter that is not the agenda.
5. CORRESPONDENCE AND INFORMATION
a. July and August 2017 Statistics
6. REPORTS
a. City Librarian's Report
Attachments: Report
b. Foundation Report
7. UNFINISHED BUSINESS
a. Update on the Speaker Series Program
Attachments: Accoustic Recommendations
b. Update on Library T-Shirts
C. San Mateo Public Library's Programming for Young Adults
City of Burlingame Page 1 Printed on 911512017
Library Board of Trustees Meeting Agenda - Final September 19, 2017
d. Advance Star
Attachments: Grant Request
8. NEW BUSINESS
a. Universal Card and Kan
b. Collection Development Poli
C. Monthly Topics
Attachments: Draft Topics
9. ANNOUNCEMENTS
10. ACTION ITEMS
11. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees regarding
any item on this agenda will be made available for public inspection at the front desk of the
Burlingame Main Library located at 480 Primrose Road during normal business hours.
City of Burlingame Page 2 Printed on 911512017
Burlingame Library
Board of Trustee Minutes
July 18, 2017
I. Call to Order
President Altmann called the meeting to order at 5:30 p.m.
II. Roll Call
Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray,
Mike Nagler, Lisa Rosenthal
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Recorder
III. Library Board of Trustees Minutes
The Trustees approved the Library Board Minutes for June 20,
2017. M/S/C (Nagler/Rosenthal)
IV. From the Floor (public comments)
No one from the public attended the Trustee meeting.
V. Statistics
Brad will meet with Trustee Murray before the September
meeting to discuss the new format for the statistic
reporting.
The October agenda will include an action item to review
adult programming. An Adult services librarian will be
asked to attend the meeting to provide information as to
how programs are selected and the type of programs that
draw the largest audience.
VI. Reports
A. City Librarian's Report - Highlights
• First Friday Art Event - Ruth Waters of the Peninsula
Museum has loaned one of her wood sculptures to the
library for a two year period.
• Passport Services - Andrea San Andreas of the Technical
Services Department is now a certified passport agent and
will oversee the Passport Program. Andrea will attend
training at the San Francisco Passport Agency.
• Strategic Plan - The Trustees were provided with an action
item update which identified the progress staff has made in
specific areas. Trustee Nagler has requested that an in
depth discussion of the Strategic Plan be scheduled for the
November meeting. Library managers will be invited to
attend.
B. Foundation Report
The Foundation will not hold their board meeting in July due
to vacation schedules. The next meeting will be August loth.
VII. Unfinished Business
A. Program Strategy for Adult Services (Speaker's Series)
• Two speaker events are being planned for 2018. Ira Glass
will be one of the participants.
• Brad will prepare a budget for this project after he has
researched cost of lighting, sound and ventilation for the
reading room.
• Johnson, our Facilities Supervisor, is looking in the
possibility of adjusting the electrical wiring for the tables in
the Reading Room in order that the tables can be moved
for the Speaker's Series.
B. Library T Shirts with Mission Statement
• T-shirts will not be sold to the public. T-shirts will be
available to staff, Trustees and Foundation members.
• Trustees noted that the font for the logo needs to be
changed as it is the same font as the Warrior's use.
• Trustees would like the logo on the front of the t-shirt to
say "Burlingame Library".
VIII. New Business
A. San Mateo Public Library's Programming for Young Adults
• Trustee Nagler noted that San Mateo Public has instituted a
policy that permits them to legally serve alcohol at specific
programs for young adults 21 years or older.
• San Mateo staff members have been trained by staff of the
San Mateo Police Department as to how to measure the
drink portions.
• Tickets have to be obtained for the event on-line and
alcoholic beverages are limited to two per person.
• The Trustees wanted to know if the San Mateo Library has
event insurance and how did the partnership between the
Police Department and the Library staff evolve.
• Brad will make arrangements with Ben Ocon, City Librarian
at San Mateo Public Library, to discuss how their program
operates.
• Brad will arrange another meeting with Kathleen Kane, our
City Attorney, and advise her that the Trustees have had an
initial discussion regarding this option.
• The City Council would have to approve the serving of
alcohol to the public at a Library program.
B. Election of Officers
Trustee Murray was nominated and elected President of the
Board of Trustees and Andy Blanco was nominated and elected
Secretary to the Board for a one year term from August 2017 to
August 2018. M/S/C (Rosenthal/Altmann)
C. August Meeting
The Trustees approved the motion of Trustee Rosenthal to
cancel their August meeting due to vacation schedules.
M/S/C (Rosenthal/Blanco)
IX. Announcements - Presentation to Hillsborough City Council
September 11th
Brad and Ben Ocon, San Mateo City Librarian, will make a
presentation to the Hillsborough City Council informing them of
the services both libraries offer to the public.
X. Adjournments
The meeting was adjourned at 7:00 p.m. M/S/C
(Murray/Rosenthal). The next meeting of the Library Board of
Trustees will be held September 19th in the Library Conference
Room at 5:30 p.m.
Respectfully Submitted,
Bradley McCulley
City Librarian
Burlingame Public Library
City Librarian Report to Board of Trustees
Septemberl9th, 2017
BUKiNOAMI
Personnel Updates:
o We recently began a Library Mentoring Program (see attachment), this is a voluntary program for staff
to be a mentee or mentor. We currently have 3-4 staff members interested in being mentored and 6 to 7
staff members interested in being mentors. This project fulfills one action item for our Strategic Plan.
General Updates:
o Strategic Plan 2017 — (see Personnel Update) Presentation November 16th meeting
o Passport Intake update — Services have moved downstairs in Study room C. We are still waiting to see
if Congress will approve the fee increase from $25 to $35 to help recoup mailing fees. San Mateo has
recently hired a second agent and open 5 days a week for passport services.
o Training — Cultural Sensitivity Training is scheduled for Sep 25th at 8:30am in the Lane Room.
o Upcoming Significant Programs — 1. Sept 23rd "Cardnival" 1pm — 3pm (come throw some balls to
dunk the City Librarian) 2. Oct 21 st STEAM Fest 1 Oam — 3pm
o Thank you! - Trustee Murray, Trustee Altman and Trustee Blanco for attending the Hillsborough City
Council presentation. A fun time was had by all.
Facilities update:
o Library HVAC chiller was not quite up to the task during the record setting heat spell. Facilities Dept is
working to alleviate this situation but it may until 2019 before its completely resolved.
Patron Quote:
"I like this library because if you need to find a book staff find it right away." Gabriela Vasquez
Paoletti Consulting
dpaoletti880gmail.com 415-990-5229
15 August 2017
Bradley McCulley City Librarian
mcculleygplsinfo. org
650-558-7401
Burlingame Main Public Library
480 Primrose Rd.
Burlingame, CA 94010-4083
Subject: Acoustical Recommendations
Burlingame Public Library
Burlingame, CA
Dear Mr. McCulley,
This document will present our acoustical assessment and recommendations related to controling
excessive noise and improving acoustical conditions at the Burlingame Main Public Library.
PROJECT UNDERSTANDING
The Burlingame Main Public Library was built and opened in 1931 with a major reconstruction
in 1997 and a more recent interior renovation. There is presently concern for excessive noise
transmission across the library's main floor and vertically between the main and lower floors via
the openness of the interior space, especially when children and young adults are present i.e.
after school. We have been asked to visit the site to observe the building in use and to make
comments and recommendations that would help to reduce/minimize noise transmission in
certain spaces. Additionally, we have been asked to improve the acoustical environment of the
Lane Community Room for music performance. Specific areas of concern:
Main Level
Teen Area
Children's Area
Reading Room (loudspeaker locations)
Lower Level
Lane Community Room
The following recommendations are based on my observations and subjective assessment based
on my past experience with a number of similar projects and conditions.
RECOMMENDATIONS
MAIN LEVEL
Teen Area:
Objective:
Reduce the transfer of noise i.e. sound energy from the Teen Room to other areas of the library
utilizing solid barriers to stop sound transmission; and sound absorbing materials to attenuate
sound travel via absorbing sound energy and minimizing reverberation and loudness.
Comment/Assessment:
Large groups of teenagers get noisy, especially on weekday afternoons, after school. The open
design of the library and the majority of hard sound reflective wall and ceiling surfaces allows
sound to readily travel from the Teen Area to other areas of the library.
Recommendations:
Provide a solid glass barrier behind the columns at the main stairway to the lower level.
Provide sound absorbing material on the large gypsum board soffits of the Teen Area. This can
take the form of 2" thick fabric wrapped panels adhered directly to the existing gypsum board
soffits. A less satisfactory alternative acoustically, which would be more visually intrusive,
would be for a series of 12" vertical banners (e.g. 2" thick fabric wrapped fiber) approximately
24" o.c. in the areas noted above. The color of the fabric could easily match the color of the
existing painted ceilings.
Provide a 2" thick fabric wrapped, tackable, sound absorbing wall treatment above counter
height at the bulletin board wall to the right of the entrance into the Teen Area.
See Figures AC - 1, 2, 3, TR gl, TR
Children's Area:
Objective:
Reduce the noise from the Children's Area from traveling to other areas of the library.
Comment/Assessment
Provide means to block and/or absorb sound energy
Recommendations:
Provide a series of sliding glass doors at the main entrance into the Children's Area. This will
allow the Children's Area to be closed off from the rest of the library when there is a noisy
activity occurring or a lot of children within the space and sound isolation to other areas of the
library is desired. At other (more quieter) times the sliding glass doors can be in the open
position and there would be no change from the way the library looks and functions normally
(i.e. now).
2
In the main hallway/general circulation area alongside and immediately outside the Children's
Area, provide sound absorbing material on the large gypsum board ceiling surfaces between the
wood beams. This can take the form of 2" thick fabric wrapped panels adhered directly to the
existing gypsum board. A less satisfactory alternative acoustically, which would be more
visually intrusive would be for a series of 12" vertical banners (e.g. 2" thick fabric wrapped
fiber) approximately 24" o.c. in the areas noted above.
See Figures AC — 4, CH
Loudspeaker Locations in the Main Reading Room:
Objective:
Provide conceptual recommendations for optimum room sound quality and loudspeaker options.
Comment/Assessment:
Sound system designers each have their own specific preferences for the design approach, and
loudspeaker equipment, based on their knowledge, training, and experience.
Recommendations:
Basically, there are a few different approaches for loudspeaker location based on good acoustic
principles:
• If there is a definite "front" to the room, where the origin of sound e.g. a lecturer will
emanate from, then loudspeakers above them, angled downward toward the occupantsare
preferable. This preserves "directional realism" i.e. the amplified sound will seem natural
as if it were coming from the person speaking.
• For generic multiuse, where the origin of sound might/can emanate from anywhere in the
room, a distributed series of loudspeakers located in a plane above the occupied area
aimed straight down, is an option. This would be similar to the lighting system in the
room. Each loudspeaker (similar to a light bulb/fixture) has a defined coverage pattern. A
designer will locate the loudspeakers to ensure uniform sound coverage. Being able to
direct the sound downward only on the occupants keeps sound energy from reflecting off
wall surfaces, especially the glazed areas. This system might be able to be integrated with
the suspended light fixtures in the room. The loudspeaker directly above the person
speaking should be able to be shut off so as not to create feedback.
In either case, loudspeaker sound energy should not be directed toward hard sound reflective
surfaces, such as glass.
3
LOWER LEVEL
Lane Community Room:
Objective:
Optimize the existing interior space to support live music events.
Comment/Assessment:
The basic shape of the room is good for music i.e. long and narrow; with splayed front side
walls. The room is relatively "live" acoustically, but sound diffusion is lacking. There is
excessive background noise from the air delivery system.
Recommendations:
Currently there is a rattling sound in the rearmost return air grille. The HVAC
maintenance/service company should investigate the cause of the rattle (by getting inside of the
duct) and replace or remedy the offending element.
Excessive air noise in the room is probably caused by excessive air turbulence at the face of the
supply air diffusers, since the air noise seems to be consistent at all diffusers. This might be
caused by Opposed Blade Dampers (OBD) at the face of or integral with the diffuser, or some
form of dampering device in the ductwork close to the diffuser. Crimped or bent ductwork
causing air turbulence near the diffusers and/or high air velocity caould also be cause for
excessive noise. The HVAC maintenance/service company should investigate this condition (by
getting behind the diffuser(s) and inside of the duct as required. The OBDs should be eliminated.
Some adjustment might also need to be made relative to slowing down the air velocity.
To increase the sound diffusion within the room for music events:
• Replace carpet with oak flooring at the front of the room.
• Relocate the horizontal trim from about 3 ft. AFF to approx. 11 ft. AFF; splay front walls
with min. 5/8" thick, well -braced wood from 3 ft. to 11 ft.
• Splay upper rear wall, with wood full width
• Upper side walls can also be splayed, with wood full width (optional)
Wood type, color, trim, framing, details etc., to be determined by others.
See Figures AC — 5, 6, LCR
The acoustical recommendations described above should be considered conceptual in nature.
Dimensioned, detailed drawings of all of the areas of concern were not readily available for this
study.
In order to implement many of the recommendations noted herein, you might need to draw on
the expertise of your interior designer/architect and/or a general or specialty contractor, or the
manufacturer noted herein.
4
The fabric wrapped sound absorbing materials noted herein are available from a number are
sources including:
Acousthetics LLC
Tyler Adams tadamskacousthetics.com
228 Liberty Street, San Francisco, CA 94114
Tel: 415-753-1301 * Fax: 415-753-1304
The glass barrier in the Teen Room and the wood sound reflecting panels in the Lane
Community Room are custom and need to be provided by a general contractor.
This concludes our recommendations. Do not hesitate to call if you have any questions.
Sincerely yours,
Dennis Paoletti Principal FASA FAIA
Figures AC — 1, 2, 3, TR gl, TR, 4, CH, 5, 6, LCR
5
APPENDIX
ACOUSTICAL PARAMETERS
Sound Isolation
This work includes establishing appropriate criteria for acoustical privacy and sound isolation
based on industry standards and client expectations. It involves determining categories of wall,
and floor/ceiling constructions, ceiling systems and surrounding detail conditions to maintain the
integrity of the recommended constructions.
Room Acoustics
This work includes evaluating the interior quality of sound for each space of concern, especially
unusually shaped rooms, and rooms where speech clarity and communication is important (e.g.
community/meeting rooms, executive spaces, conference and audio/video teleconferencing
rooms, TelePresence rooms, etc.). Recommendations include room finishes types, amounts and
locations.
Mechanical Systems Noise and Vibration Control
This work includes review and evaluation of the mechanical equipment and ductwork
distribution systems to all occupied spaces of concern to control excessive noise and vibration,
consistent with the previously established criteria. This work is coordinated with the project
mechanical engineer and/or design build contractor, as well as the architect.
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dpaoletti88@gmail.com 415-990-5229
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(Can be used vertically or horizontally; comes in many colors and shapes)
McMillan
ELECTRIC
Electrical Contractor - Data Communications
Preventative Maintenance — Audio Visual
Energy Efficiency Solutions - Security
Lic #268179-C10
August 11, 2017
Mr. Johnson Woo
CITY OF BURLINGAME LIBRARY
480 Primrose Road
Burlingame, CA 94010
Regarding: Install Receptacles, SOO Tails,
& Nema 5-20
480 Primrose Road
Burlingame, CA
Estimate #JD17-852
Dear Johnson,
We are pleased to offer our proposal for the electrical work at the above referenced project. The work is based upon
information received during the job walk conducted.
We will perform this work for........................................................................................................................... $2,810.00
Labor: $2,625/ Material: $185.00
Scope of work to include the following:
1. Furnish and install (6) duplex receptacles inside floor box.
2. Furnish and install (6) #12 gauge 3 conductor SOO tails 6' long.
3. Furnish and install (6) Nema 5-20 plugs
4. All work is to be performed during normal business hours (Monday -Friday).
Our proposal excludes permit, engineering, Title 24, cutting, patching and painting, debris removal, overtime,
data/AV/security cabling, correction of any existing code violations, performance and payment bond, asbestos work and
any unforeseen conditions. Labor rates are in effect until May 31, 2018.
Alternate/Additional Job Costs:
1. Obtain OTC electrical permit and schedule (1) inspection. ADD-$900.00
We thank you for considering McMillan Electric for this project. If you should have any questions, please do not hesitate to
contact me at any time.
Sincerely,
Joe Damico
Division Manager -Service Department
Upon approval, please sign, date and email to idamico@mcmillanco.com or fax to (415) 826-5887
Name: Date: Purchase Order #:
1950 Cesar Chavez Street, San Francisco CA 94124 TA15.826.5100 F:415.826.0142
Ross McDonald Co., Inc.
LIBRARY FURNITURE & SHELVING SOLUTIONS
1154 Stealth Street
_T= Livermore, CA 94551
ph. 925,455.1635 1 fax 925.373.1227
www.rossmcdonaid.com
Brad McCulley
City of Burlingame Library
480 Primrose Road
Burlingame, CA 94010
QUOTATION
Project No.: B17069
Quote No.: 2
Date: 7/27/2017
Phone No.:
Fax No.:
mcculley(cDplsinfo.orp
Worden Library Furniture
Quantity
Description
Unit Price
Total
16
Pin -Fast shelving end uprights 24" x 54" - Red Oak stained to
280.00
4,480.00
match.
12
Casters for pin -fast shelving units Double wheel similar to casters
180.00
2,160.00
on the CD tables.
6
Double Face Carrel flat end panels 47 3/8" high x 60 1/4" wide
680.00
4,080.00
Total Material Net:
10,720.00
Sales Tax:
8.75%
938.00
Freight and Installation:
Quotation Total:
3,332.00
Terms
$14,990.00
Net 30
Bob Schmidt
E-mail: rschmidt(cDrossmcdonald.com
---—--—-- — -- — -- --—--—--—--—--—--—--—--—--—--—--—--—------
Quotation Accepted* Date
*signed quotation will allow Ross McDonald Co. to proceed with order.
B17069 Burlingame Rolling Shelving Units Page 1 of 1 Quote Furniture
Burlingame Library Foundation, founded 1995
Mission: The Burlingame Library Foundation preserves and enriches the Burlingame Public Library's vital role within the community
through advocacy and raising funds to supplement City library support.
Grant Request:
The Burlingame Public Library has requested the complete digitization of its entire collection of Burlingame historical newspapers (1905
—1973) with a searchable, keyword index. The City of Burlingame does not have the funds for this project in its budget. After digitization,
the Library plans to host the information online via Online Archive of California http://www.oac.cdlib.org/ to easily share it with those who
want to do research. The cost for the complete digitization project ranges from $75,000 - $90,000. (if $75,000 grant request is funded, the
Library can add it to another project with beneficial pricing. Otherwise, the current market price for digitization is $90,000.)
Burlingame Newspaper Digitization Historical Background:
In 1905, 'The Advance' was the local weekly newspaper in Burlingame, California. 'The Advance' was purchased in 1909 by Sam Merk, a not-
ed California journalist of the time. He began publishing the paper twice a week. In 1923, a competitive newspaper, The Burlingame Star,
began printing. In 1925 Merk, also purchased that paper, merged them and created "The Burlingame -Advance Star." The City of Burlingame
was not incorporated until 1908. In the early 20th Century, most towns of more than 1,000 population sponsored one or more weekly news-
papers. Politics was of major interest, with the editor -owner typically deeply involved in the community. However, the paper also contained
local news, and presented literary columns and book excerpts that catered to an emerging middle class literate audience. It drove conversa-
tion, served as a public record and connected people to Burlingame and the greater Northern California.
Today, The Burlingame Public Library owns most issues of these newspapers ranging from June 1910 to May 1973 in two different formats;
microfiche and a large bound newspaper "book." These newspapers have been a source of research for many years. Genealogists use it to
find ancestors. Many people use them to research historical topics and family obituaries. They are also an endless source of curiosity and
amazement to browse newspapers from the 20's, 30's, and ads, the fashions of the day, or the recipes and gardening tips. The community
of Burlingame is in danger of losing this historical resource as these newspapers were created with is the cheapest pulp available for
printing. Many of our older volumes tear at the slightest touch. In addition, over the years some unscrupulous patrons have cut out pictures
and articles rather than photocopy or copy by hand. The loss of these newspapers would be devastating for historical and educational re-
search.
For twenty years, covering the terms of three library directors, our goal has been to preserve these documents of Burlingame history. How-
ever, the technology has not been reliable and the cost was prohibitive.
Library Historical Community Newspaper Digitization
Total Number of print volumes: 161 bound volumes (151 Large volumes and 10 Small volumes)
Estimated print scans
Estimated rolls of microfiche
149,770
144 rolls
Monthly Focus Topics (draft)
September Web/Social Media/Marketing
October Adult Dept — Circulation, Programming, Collection Dev
November Strategic Plan
December Children/Teen Dept - Circulation, Programming, Collection Dev
January SVCF Investment Update
February Strategic Plan
March Operating Budget
April Technical Services
May Strategic Plan
June Web/Social Media/Marketing
July Circulation
August Strategic Plan