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HomeMy WebLinkAboutAgenda Packet - LB - 2017.09.19CITY O p ipQRATED , City of Burlingame Meeting Agenda - Final Library Board of Trustees BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Tuesday, September 19, 2017 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. July 18, 2017 Meeting Minutes Attachments: Meeting Minutes 4. FROM THE FLOOR (PUBLIC COMMENTS) Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Trustee agenda may do so during htis public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not the agenda. 5. CORRESPONDENCE AND INFORMATION a. July and August 2017 Statistics 6. REPORTS a. City Librarian's Report Attachments: Report b. Foundation Report 7. UNFINISHED BUSINESS a. Update on the Speaker Series Program Attachments: Accoustic Recommendations b. Update on Library T-Shirts C. San Mateo Public Library's Programming for Young Adults City of Burlingame Page 1 Printed on 911512017 Library Board of Trustees Meeting Agenda - Final September 19, 2017 d. Advance Star Attachments: Grant Request 8. NEW BUSINESS a. Universal Card and Kan b. Collection Development Poli C. Monthly Topics Attachments: Draft Topics 9. ANNOUNCEMENTS 10. ACTION ITEMS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the front desk of the Burlingame Main Library located at 480 Primrose Road during normal business hours. City of Burlingame Page 2 Printed on 911512017 Burlingame Library Board of Trustee Minutes July 18, 2017 I. Call to Order President Altmann called the meeting to order at 5:30 p.m. II. Roll Call Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray, Mike Nagler, Lisa Rosenthal Staff Present: Brad McCulley, City Librarian Sidney Poland, Recorder III. Library Board of Trustees Minutes The Trustees approved the Library Board Minutes for June 20, 2017. M/S/C (Nagler/Rosenthal) IV. From the Floor (public comments) No one from the public attended the Trustee meeting. V. Statistics Brad will meet with Trustee Murray before the September meeting to discuss the new format for the statistic reporting. The October agenda will include an action item to review adult programming. An Adult services librarian will be asked to attend the meeting to provide information as to how programs are selected and the type of programs that draw the largest audience. VI. Reports A. City Librarian's Report - Highlights • First Friday Art Event - Ruth Waters of the Peninsula Museum has loaned one of her wood sculptures to the library for a two year period. • Passport Services - Andrea San Andreas of the Technical Services Department is now a certified passport agent and will oversee the Passport Program. Andrea will attend training at the San Francisco Passport Agency. • Strategic Plan - The Trustees were provided with an action item update which identified the progress staff has made in specific areas. Trustee Nagler has requested that an in depth discussion of the Strategic Plan be scheduled for the November meeting. Library managers will be invited to attend. B. Foundation Report The Foundation will not hold their board meeting in July due to vacation schedules. The next meeting will be August loth. VII. Unfinished Business A. Program Strategy for Adult Services (Speaker's Series) • Two speaker events are being planned for 2018. Ira Glass will be one of the participants. • Brad will prepare a budget for this project after he has researched cost of lighting, sound and ventilation for the reading room. • Johnson, our Facilities Supervisor, is looking in the possibility of adjusting the electrical wiring for the tables in the Reading Room in order that the tables can be moved for the Speaker's Series. B. Library T Shirts with Mission Statement • T-shirts will not be sold to the public. T-shirts will be available to staff, Trustees and Foundation members. • Trustees noted that the font for the logo needs to be changed as it is the same font as the Warrior's use. • Trustees would like the logo on the front of the t-shirt to say "Burlingame Library". VIII. New Business A. San Mateo Public Library's Programming for Young Adults • Trustee Nagler noted that San Mateo Public has instituted a policy that permits them to legally serve alcohol at specific programs for young adults 21 years or older. • San Mateo staff members have been trained by staff of the San Mateo Police Department as to how to measure the drink portions. • Tickets have to be obtained for the event on-line and alcoholic beverages are limited to two per person. • The Trustees wanted to know if the San Mateo Library has event insurance and how did the partnership between the Police Department and the Library staff evolve. • Brad will make arrangements with Ben Ocon, City Librarian at San Mateo Public Library, to discuss how their program operates. • Brad will arrange another meeting with Kathleen Kane, our City Attorney, and advise her that the Trustees have had an initial discussion regarding this option. • The City Council would have to approve the serving of alcohol to the public at a Library program. B. Election of Officers Trustee Murray was nominated and elected President of the Board of Trustees and Andy Blanco was nominated and elected Secretary to the Board for a one year term from August 2017 to August 2018. M/S/C (Rosenthal/Altmann) C. August Meeting The Trustees approved the motion of Trustee Rosenthal to cancel their August meeting due to vacation schedules. M/S/C (Rosenthal/Blanco) IX. Announcements - Presentation to Hillsborough City Council September 11th Brad and Ben Ocon, San Mateo City Librarian, will make a presentation to the Hillsborough City Council informing them of the services both libraries offer to the public. X. Adjournments The meeting was adjourned at 7:00 p.m. M/S/C (Murray/Rosenthal). The next meeting of the Library Board of Trustees will be held September 19th in the Library Conference Room at 5:30 p.m. Respectfully Submitted, Bradley McCulley City Librarian Burlingame Public Library City Librarian Report to Board of Trustees Septemberl9th, 2017 BUKiNOAMI Personnel Updates: o We recently began a Library Mentoring Program (see attachment), this is a voluntary program for staff to be a mentee or mentor. We currently have 3-4 staff members interested in being mentored and 6 to 7 staff members interested in being mentors. This project fulfills one action item for our Strategic Plan. General Updates: o Strategic Plan 2017 — (see Personnel Update) Presentation November 16th meeting o Passport Intake update — Services have moved downstairs in Study room C. We are still waiting to see if Congress will approve the fee increase from $25 to $35 to help recoup mailing fees. San Mateo has recently hired a second agent and open 5 days a week for passport services. o Training — Cultural Sensitivity Training is scheduled for Sep 25th at 8:30am in the Lane Room. o Upcoming Significant Programs — 1. Sept 23rd "Cardnival" 1pm — 3pm (come throw some balls to dunk the City Librarian) 2. Oct 21 st STEAM Fest 1 Oam — 3pm o Thank you! - Trustee Murray, Trustee Altman and Trustee Blanco for attending the Hillsborough City Council presentation. A fun time was had by all. Facilities update: o Library HVAC chiller was not quite up to the task during the record setting heat spell. Facilities Dept is working to alleviate this situation but it may until 2019 before its completely resolved. Patron Quote: "I like this library because if you need to find a book staff find it right away." Gabriela Vasquez Paoletti Consulting dpaoletti880gmail.com 415-990-5229 15 August 2017 Bradley McCulley City Librarian mcculleygplsinfo. org 650-558-7401 Burlingame Main Public Library 480 Primrose Rd. Burlingame, CA 94010-4083 Subject: Acoustical Recommendations Burlingame Public Library Burlingame, CA Dear Mr. McCulley, This document will present our acoustical assessment and recommendations related to controling excessive noise and improving acoustical conditions at the Burlingame Main Public Library. PROJECT UNDERSTANDING The Burlingame Main Public Library was built and opened in 1931 with a major reconstruction in 1997 and a more recent interior renovation. There is presently concern for excessive noise transmission across the library's main floor and vertically between the main and lower floors via the openness of the interior space, especially when children and young adults are present i.e. after school. We have been asked to visit the site to observe the building in use and to make comments and recommendations that would help to reduce/minimize noise transmission in certain spaces. Additionally, we have been asked to improve the acoustical environment of the Lane Community Room for music performance. Specific areas of concern: Main Level Teen Area Children's Area Reading Room (loudspeaker locations) Lower Level Lane Community Room The following recommendations are based on my observations and subjective assessment based on my past experience with a number of similar projects and conditions. RECOMMENDATIONS MAIN LEVEL Teen Area: Objective: Reduce the transfer of noise i.e. sound energy from the Teen Room to other areas of the library utilizing solid barriers to stop sound transmission; and sound absorbing materials to attenuate sound travel via absorbing sound energy and minimizing reverberation and loudness. Comment/Assessment: Large groups of teenagers get noisy, especially on weekday afternoons, after school. The open design of the library and the majority of hard sound reflective wall and ceiling surfaces allows sound to readily travel from the Teen Area to other areas of the library. Recommendations: Provide a solid glass barrier behind the columns at the main stairway to the lower level. Provide sound absorbing material on the large gypsum board soffits of the Teen Area. This can take the form of 2" thick fabric wrapped panels adhered directly to the existing gypsum board soffits. A less satisfactory alternative acoustically, which would be more visually intrusive, would be for a series of 12" vertical banners (e.g. 2" thick fabric wrapped fiber) approximately 24" o.c. in the areas noted above. The color of the fabric could easily match the color of the existing painted ceilings. Provide a 2" thick fabric wrapped, tackable, sound absorbing wall treatment above counter height at the bulletin board wall to the right of the entrance into the Teen Area. See Figures AC - 1, 2, 3, TR gl, TR Children's Area: Objective: Reduce the noise from the Children's Area from traveling to other areas of the library. Comment/Assessment Provide means to block and/or absorb sound energy Recommendations: Provide a series of sliding glass doors at the main entrance into the Children's Area. This will allow the Children's Area to be closed off from the rest of the library when there is a noisy activity occurring or a lot of children within the space and sound isolation to other areas of the library is desired. At other (more quieter) times the sliding glass doors can be in the open position and there would be no change from the way the library looks and functions normally (i.e. now). 2 In the main hallway/general circulation area alongside and immediately outside the Children's Area, provide sound absorbing material on the large gypsum board ceiling surfaces between the wood beams. This can take the form of 2" thick fabric wrapped panels adhered directly to the existing gypsum board. A less satisfactory alternative acoustically, which would be more visually intrusive would be for a series of 12" vertical banners (e.g. 2" thick fabric wrapped fiber) approximately 24" o.c. in the areas noted above. See Figures AC — 4, CH Loudspeaker Locations in the Main Reading Room: Objective: Provide conceptual recommendations for optimum room sound quality and loudspeaker options. Comment/Assessment: Sound system designers each have their own specific preferences for the design approach, and loudspeaker equipment, based on their knowledge, training, and experience. Recommendations: Basically, there are a few different approaches for loudspeaker location based on good acoustic principles: • If there is a definite "front" to the room, where the origin of sound e.g. a lecturer will emanate from, then loudspeakers above them, angled downward toward the occupantsare preferable. This preserves "directional realism" i.e. the amplified sound will seem natural as if it were coming from the person speaking. • For generic multiuse, where the origin of sound might/can emanate from anywhere in the room, a distributed series of loudspeakers located in a plane above the occupied area aimed straight down, is an option. This would be similar to the lighting system in the room. Each loudspeaker (similar to a light bulb/fixture) has a defined coverage pattern. A designer will locate the loudspeakers to ensure uniform sound coverage. Being able to direct the sound downward only on the occupants keeps sound energy from reflecting off wall surfaces, especially the glazed areas. This system might be able to be integrated with the suspended light fixtures in the room. The loudspeaker directly above the person speaking should be able to be shut off so as not to create feedback. In either case, loudspeaker sound energy should not be directed toward hard sound reflective surfaces, such as glass. 3 LOWER LEVEL Lane Community Room: Objective: Optimize the existing interior space to support live music events. Comment/Assessment: The basic shape of the room is good for music i.e. long and narrow; with splayed front side walls. The room is relatively "live" acoustically, but sound diffusion is lacking. There is excessive background noise from the air delivery system. Recommendations: Currently there is a rattling sound in the rearmost return air grille. The HVAC maintenance/service company should investigate the cause of the rattle (by getting inside of the duct) and replace or remedy the offending element. Excessive air noise in the room is probably caused by excessive air turbulence at the face of the supply air diffusers, since the air noise seems to be consistent at all diffusers. This might be caused by Opposed Blade Dampers (OBD) at the face of or integral with the diffuser, or some form of dampering device in the ductwork close to the diffuser. Crimped or bent ductwork causing air turbulence near the diffusers and/or high air velocity caould also be cause for excessive noise. The HVAC maintenance/service company should investigate this condition (by getting behind the diffuser(s) and inside of the duct as required. The OBDs should be eliminated. Some adjustment might also need to be made relative to slowing down the air velocity. To increase the sound diffusion within the room for music events: • Replace carpet with oak flooring at the front of the room. • Relocate the horizontal trim from about 3 ft. AFF to approx. 11 ft. AFF; splay front walls with min. 5/8" thick, well -braced wood from 3 ft. to 11 ft. • Splay upper rear wall, with wood full width • Upper side walls can also be splayed, with wood full width (optional) Wood type, color, trim, framing, details etc., to be determined by others. See Figures AC — 5, 6, LCR The acoustical recommendations described above should be considered conceptual in nature. Dimensioned, detailed drawings of all of the areas of concern were not readily available for this study. In order to implement many of the recommendations noted herein, you might need to draw on the expertise of your interior designer/architect and/or a general or specialty contractor, or the manufacturer noted herein. 4 The fabric wrapped sound absorbing materials noted herein are available from a number are sources including: Acousthetics LLC Tyler Adams tadamskacousthetics.com 228 Liberty Street, San Francisco, CA 94114 Tel: 415-753-1301 * Fax: 415-753-1304 The glass barrier in the Teen Room and the wood sound reflecting panels in the Lane Community Room are custom and need to be provided by a general contractor. This concludes our recommendations. Do not hesitate to call if you have any questions. Sincerely yours, Dennis Paoletti Principal FASA FAIA Figures AC — 1, 2, 3, TR gl, TR, 4, CH, 5, 6, LCR 5 APPENDIX ACOUSTICAL PARAMETERS Sound Isolation This work includes establishing appropriate criteria for acoustical privacy and sound isolation based on industry standards and client expectations. It involves determining categories of wall, and floor/ceiling constructions, ceiling systems and surrounding detail conditions to maintain the integrity of the recommended constructions. Room Acoustics This work includes evaluating the interior quality of sound for each space of concern, especially unusually shaped rooms, and rooms where speech clarity and communication is important (e.g. community/meeting rooms, executive spaces, conference and audio/video teleconferencing rooms, TelePresence rooms, etc.). Recommendations include room finishes types, amounts and locations. Mechanical Systems Noise and Vibration Control This work includes review and evaluation of the mechanical equipment and ductwork distribution systems to all occupied spaces of concern to control excessive noise and vibration, consistent with the previously established criteria. This work is coordinated with the project mechanical engineer and/or design build contractor, as well as the architect. 0 Paoletti Consulting dpaoletti88@gmail.com 415-990-5229 NO .................. ....................... . Project 1�r11�iy1���Oi Title A CC,CJ R+ C S Dwg. AC 1 Date 6,115.17 Paoletti Consulting dpaoletti88@gmail.com 415-990-52A- i 11lan, fCr Project (7 Z, Title 5' 1 G Dwg. AC ' 2 Date & 1 5 -- 7 r �� rtc� ca�saa- �cn�r i I Paoletti Consulting dpaoletti88@gmail.com 415-990-5229 Project zr1ln cyom e Ij ira, Title ous ! C. Dwg. A C - ? Date 6.16 l� cat aro sari c / ���i i` x7,01 . .. _ ......... '�_�j W��e_/.S �achec ir-ec_ I,v fO /0Q( �t 5ecttor_� F %e. cc, /uW,-� Iiren -z,�\rec, " AIM h� legal n� v ck"le �wrd ".sork trea amen-' Teen Room U.Ad aksorh t n9 ►(t 5j Ar - T F� Paoletti Consultin dpaoletti88@gmail.com 415-990-5229 4 i E �o r� Cc s J Project if mn am r L. f Title - crjv "- I•C Dwg. A c. 4 Date 6' �2,1` &21��,,kfivbric mlr-wed 3/ s5 P r/o ,�x k1 G/s j I Y Main hallway rc.n d c�.d sorbr n� ' 1i n� fYe atrvl e r► � IFIgAc-C-�j Paoletti Consulting dpaoletti88@gmail.com 415-990-5229 r_ k. Project 1fn' cwe L Title coos 5 es Dwg. Date'' s0.V. +'e leCf) wo�G �ccr� s t Carpet J m Paoletti Consulting dpaoletti88@gmail.com 415-990-522g t �C.c rv-1 rn Project GCd/yt we Lit-rv� Title 4 0065tiG Dwg. AC, (,n Date ,1 Front view Rear view Lane Community Room eLt�? Gt t�flccnq Wood ram" ff to s Paoletti 1� g Consulting d aoletti88@ mail.com 415-990-5229 A� 11 f plam @�r®A t Project P 0 n Mp-t rary Title Dwg. AC.CP Date A, (L ! 7 Valnu— c Urfa-1r7 lcoustfc Suspended Acoustical Baffles (Can be used vertically or horizontally; comes in many colors and shapes) McMillan ELECTRIC Electrical Contractor - Data Communications Preventative Maintenance — Audio Visual Energy Efficiency Solutions - Security Lic #268179-C10 August 11, 2017 Mr. Johnson Woo CITY OF BURLINGAME LIBRARY 480 Primrose Road Burlingame, CA 94010 Regarding: Install Receptacles, SOO Tails, & Nema 5-20 480 Primrose Road Burlingame, CA Estimate #JD17-852 Dear Johnson, We are pleased to offer our proposal for the electrical work at the above referenced project. The work is based upon information received during the job walk conducted. We will perform this work for........................................................................................................................... $2,810.00 Labor: $2,625/ Material: $185.00 Scope of work to include the following: 1. Furnish and install (6) duplex receptacles inside floor box. 2. Furnish and install (6) #12 gauge 3 conductor SOO tails 6' long. 3. Furnish and install (6) Nema 5-20 plugs 4. All work is to be performed during normal business hours (Monday -Friday). Our proposal excludes permit, engineering, Title 24, cutting, patching and painting, debris removal, overtime, data/AV/security cabling, correction of any existing code violations, performance and payment bond, asbestos work and any unforeseen conditions. Labor rates are in effect until May 31, 2018. Alternate/Additional Job Costs: 1. Obtain OTC electrical permit and schedule (1) inspection. ADD-$900.00 We thank you for considering McMillan Electric for this project. If you should have any questions, please do not hesitate to contact me at any time. Sincerely, Joe Damico Division Manager -Service Department Upon approval, please sign, date and email to idamico@mcmillanco.com or fax to (415) 826-5887 Name: Date: Purchase Order #: 1950 Cesar Chavez Street, San Francisco CA 94124 TA15.826.5100 F:415.826.0142 Ross McDonald Co., Inc. LIBRARY FURNITURE & SHELVING SOLUTIONS 1154 Stealth Street _T= Livermore, CA 94551 ph. 925,455.1635 1 fax 925.373.1227 www.rossmcdonaid.com Brad McCulley City of Burlingame Library 480 Primrose Road Burlingame, CA 94010 QUOTATION Project No.: B17069 Quote No.: 2 Date: 7/27/2017 Phone No.: Fax No.: mcculley(cDplsinfo.orp Worden Library Furniture Quantity Description Unit Price Total 16 Pin -Fast shelving end uprights 24" x 54" - Red Oak stained to 280.00 4,480.00 match. 12 Casters for pin -fast shelving units Double wheel similar to casters 180.00 2,160.00 on the CD tables. 6 Double Face Carrel flat end panels 47 3/8" high x 60 1/4" wide 680.00 4,080.00 Total Material Net: 10,720.00 Sales Tax: 8.75% 938.00 Freight and Installation: Quotation Total: 3,332.00 Terms $14,990.00 Net 30 Bob Schmidt E-mail: rschmidt(cDrossmcdonald.com ---—--—-- — -- — -- --—--—--—--—--—--—--—--—--—--—--—--—------ Quotation Accepted* Date *signed quotation will allow Ross McDonald Co. to proceed with order. B17069 Burlingame Rolling Shelving Units Page 1 of 1 Quote Furniture Burlingame Library Foundation, founded 1995 Mission: The Burlingame Library Foundation preserves and enriches the Burlingame Public Library's vital role within the community through advocacy and raising funds to supplement City library support. Grant Request: The Burlingame Public Library has requested the complete digitization of its entire collection of Burlingame historical newspapers (1905 —1973) with a searchable, keyword index. The City of Burlingame does not have the funds for this project in its budget. After digitization, the Library plans to host the information online via Online Archive of California http://www.oac.cdlib.org/ to easily share it with those who want to do research. The cost for the complete digitization project ranges from $75,000 - $90,000. (if $75,000 grant request is funded, the Library can add it to another project with beneficial pricing. Otherwise, the current market price for digitization is $90,000.) Burlingame Newspaper Digitization Historical Background: In 1905, 'The Advance' was the local weekly newspaper in Burlingame, California. 'The Advance' was purchased in 1909 by Sam Merk, a not- ed California journalist of the time. He began publishing the paper twice a week. In 1923, a competitive newspaper, The Burlingame Star, began printing. In 1925 Merk, also purchased that paper, merged them and created "The Burlingame -Advance Star." The City of Burlingame was not incorporated until 1908. In the early 20th Century, most towns of more than 1,000 population sponsored one or more weekly news- papers. Politics was of major interest, with the editor -owner typically deeply involved in the community. However, the paper also contained local news, and presented literary columns and book excerpts that catered to an emerging middle class literate audience. It drove conversa- tion, served as a public record and connected people to Burlingame and the greater Northern California. Today, The Burlingame Public Library owns most issues of these newspapers ranging from June 1910 to May 1973 in two different formats; microfiche and a large bound newspaper "book." These newspapers have been a source of research for many years. Genealogists use it to find ancestors. Many people use them to research historical topics and family obituaries. They are also an endless source of curiosity and amazement to browse newspapers from the 20's, 30's, and ads, the fashions of the day, or the recipes and gardening tips. The community of Burlingame is in danger of losing this historical resource as these newspapers were created with is the cheapest pulp available for printing. Many of our older volumes tear at the slightest touch. In addition, over the years some unscrupulous patrons have cut out pictures and articles rather than photocopy or copy by hand. The loss of these newspapers would be devastating for historical and educational re- search. For twenty years, covering the terms of three library directors, our goal has been to preserve these documents of Burlingame history. How- ever, the technology has not been reliable and the cost was prohibitive. Library Historical Community Newspaper Digitization Total Number of print volumes: 161 bound volumes (151 Large volumes and 10 Small volumes) Estimated print scans Estimated rolls of microfiche 149,770 144 rolls Monthly Focus Topics (draft) September Web/Social Media/Marketing October Adult Dept — Circulation, Programming, Collection Dev November Strategic Plan December Children/Teen Dept - Circulation, Programming, Collection Dev January SVCF Investment Update February Strategic Plan March Operating Budget April Technical Services May Strategic Plan June Web/Social Media/Marketing July Circulation August Strategic Plan