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HomeMy WebLinkAboutAgenda Packet - LB - 2018.03.20CITY O p ipQRATED , City of Burlingame Meeting Agenda - Final Library Board of Trustees BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Tuesday, March 20, 2018 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. Library Board of Trustee Minutes for February 20, 2018 Attachments: Meeting Minutes 4. FROM THE FLOOR (PUBLIC COMMENTS) Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustees agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not on the agenda. 5. CORRESPONDENCE AND INFORMATION a. February Statistics (Unavailable) 6. REPORTS a. City Librarian's Report Attachments: Report b. Foundation Report 7. UNFINISHED BUSINESS a. Review of Speaker Series Program with Ira Glass b. Staff Development Day March 30th 8. NEW BUSINESS a. Form 700 - Financial Conflict of Interest City of Burlingame Page 1 Printed on 3/16/2018 Library Board of Trustees Meeting Agenda - Final March 20, 2018 b. Monthly Topic - 2018-2019 Budget C. Library Website d. California State Library Board and Pacific Library Partnership Attachments: Letter 9. ANNOUNCEMENTS 10. ACTION ITEMS a. Plaaue for Jim Kaufman 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California. City of Burlingame Page 2 Printed on 3/16/2018 Burlingame Library Board of Trustees Minutes February 20, 2018 I. Roll Call Trustees Present: Kerbey Altmann, Mike Nagler, Randi Murray, Lisa Rosenthal, Andy Blanco (By Phone), Staff Present: Brad McCulley, City Librarian Sidney Poland, Administration Assistant/Recorder II. Library Board of Trustees Minutes The Trustee unanimously approved the minutes for the January 16, 2018 Board of Trustees meeting. M/S/C (Rosenthal/Nagler) III. From the Floor (Public Comments No one from the public attended. IV. Statistics The Trustees reviewed the Statistics from November and December 2017 and January 2018. • It was noted that study rooms are in constant use. Patrons can now schedule study room themselves through a program called LibCal which can be found on the library website. This feature saves staff time. • Trustee Murray requested that a graph trailing 12 months of circulation and study room usage be added to the monthly statistics. V. Librarian's Report - Highlights A. D-Tech HS Interns - The 6 D-Tech Interns put together a plan to improve the way in which the lower level non-fiction collection is presented to the public by making it easier to browse and search for needed information. • Library staff is planning to implement their ideas on new signage which included labeling certain sections in the collection such as "World War I" and "Cooking." • The students devised a format to help patrons understand the Dewey Decimal System which will be made available to patrons. B. Lightning Concerns - Concerns have been raised from a few residents that at night after hours it appears that the library lights are still on. Actually, these are night lights for the purpose of emergency egress. There is a computer program that automatically turns off any lights that might have accidently been left on by staff or the janitors. VI. Unfinished Business A. Update on Speaker Series VIP and general admission tickets sold out in approximately 15 minutes. B. Update on Silicon Valley Foundation Trustees Blanco, Altmann, Murray, Nagler and Brad McCulley, City Librarian had a conference call with Bert Feuss, Senior Vice President of Investments at the Silicon Valley Foundation, to discuss the year end performance of the Roger and Jean Hunt Duncan Fund and the Julia M. Farrell Memorial Fund. Trustee Murray felt that having another conference call with Bert Feuss in February of 2019 is the most efficient way to obtain specific information regarding our fund's performance in the Endowment Pool. C. Staff Development Day March 30th • The all day event will be held at the Lion's Club on March 30tn. • The Library will be closed all day. 57 staff member are attending. • Joanne Bond, Certified Coach, will provide the staff with guidelines to help staff interact with each through team building activities. • Some of the end results of staff development day are to provide opportunities for continued dialogue among staff, make staff feel appreciated and create staff bonding. VII. New Business A. Budget Requests from City Librarian Brad discussed the following topics with the Trustees and requested that the Trustees approve funding for them. • Payment for Staff Development Day in the amount of $10,100. • Purchase of teak Table /Chairs for patron terrace in the amount of $1,758.49. (This amount includes an end of year 40% discount.) • Payment to PLS for the libraries portion of the grant from Libraries Illuminated in the amount of $2,548. This grant is made possible by the state of California to help public libraries update their software and hardware facilities so patrons can have easy access to high speed internet connections. B. Trustee Approval of Budget Requests The Trustees unanimously approved the 3 payments in the total amount of $14,406.49 as presented by the City Librarian with a request of the City of Burlingame that it share the cost of future Staff Development Days. M/S/C (Altmann/Rosenthal) C. Behavior Policy 1. The Trustees approved a motion to accept the revised Behavior Policy as presented. M/S/C (Rosenthal/Nagler). The Behavior Policy is visibly posted throughout the library. 2. Service Animals in the Library - Brad noted that legally staff can only ask a patron if their pet is a service animal. If this is the case, the animal is permitted in the library. VIII. Action Items A. Plaque for Jim Kaufman The Trustees requested that the plaque for Jim Kaufman be placed on the March agenda. B. Program Planner Position Trustee Murray suggested that sometime in the future the library approach the idea of creating a new 20 hour position for the purpose of managing and implementing programs. IX Adjournment The meeting was adjourned at 7:OOPM. M/S/C (Rosenthal/Nagler) The next meeting of the Library Board of Trustees will be held on March 20, 2018 in the Library Conference Room at S:30PM. Respectfully Submitted Brad McCulley City Librarian City of Burlingame City Librarian Report to Board of Trustees March 20th, 2018 BURL I NOAMI Personnel Updates: o Lori Lisowski was promoted from a Library Aide to Library Assistant in Circulation Division. o Three new hourly Aide positions will need to be filled at the Main for Circulation Division o Easton Branch is in the process of hiring an hourly Library Assistant General Updates: o Strategic Plan 2017 — no update at this time o Passport Intake update — Passport is increasing service days to include Mondays. We will move operations up to the Conference Room beginning in April. o Training —staff will begin training as "Shelter staff' in case of large scale emergencies where the public needs to shelter in place in a City certified building. We are collaborating on this project to assist Recreation staff in their building for major catastrophes. o Significant Programs — • March 3' Book Talk Julie Lythcott-Haims "Real American" • March loth Silly Seuss Show 235 in attendance • March IOth Repair Cafe 30 items fixed. No bike or jewelry repair available this time • March 181h ...ummm... Ira Glass? • March 271h Land That Job for Teens (P&R/Library collaboration) Facilities update: o Will most likely need to give serious thought to adding three ceiling fans in Reading Room for future Speaker Series events in warmer months. Foundation report: o Foundation budget request was approved for the Library in the amount of $137, 737 for programs and eBooks. A new vacancy was filled by Greg Lucas State Librarian The California State Library P.O. Box 942837 Sacramento, CA 94237-0001 February 8, 2018 Dear Greg, At the CLA conference last November and in a subsequent meeting held in February 2018 the Chairs and Vice Chairs of the nine systems represented by the California Library Services Act met to discuss improving communications between one another and to develop some common goals. Since many Directors are new to their positions, we were also motivated to develop a better understanding of CLSA and LSTA and how these programs are administered to member systems. Our intent is to use our new understanding and common goals as a springboard for improving communication with the State Library and the California Library Services Board. We recognize that we should be playing a more active role, as well as having more of a presence at these important meetings. In our view, improvement is needed both in our communication with one another and with the State Library. We have taken steps to address our relationships with one another, and we feel it is important to have a similar conversation with the State Library. We look forward renewing the line of communication with the State Library and we welcome an opportunity to meet with you to discuss how we can assist in serving the people of California. We have asked John Alita, Community Services Director and head of the Stockton San -Joaquin County Public Library to serve as the liaison for any meeting arrangements. Please contact him at john.alita@stocktonca.gov or 209.937.8373. Sincerely, Sarah Bleyl Genesis Hansen Chair, Black Gold Chair, Santiago Suzy Daveluy Mary Leal Chair, 49-99 Chair, SJVLS Heidi Murphy Mel Lightbody Chair, Pacific Library Chair, NorthNet Partnership Donna Ohr Chair, Serra Joyce Ryan Chair, SCLC Abigail Schellberg Chair, Inland