HomeMy WebLinkAboutAgenda Packet - LB - 2018.04.18•
City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME
F
BURLINGAME, CA 94010
I
Meeting Agenda - Final
Library Board of Trustees
Wednesday, April 18, 2018
5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
a. Library Board of Trustee Minutes for March 20, 2018
Attachments: Meeting Minutes
4. FROM THE FLOOR (PUBLIC COMMENT)
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Library Board of Trustees agenda may do so during this public comment
period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of
Trustees from acting on any matter that is not on the agenda.
5. CORRESPONDENCE AND INFORMATION
a. March Statistics
Attachments: Report
6. REPORTS
a. City Librarian Report
Attachments: Report
b. Foundation Report
7. UNFINISHED BUSINESS
a. Wrap up of Staff Development Day
Attachments: Report
b. Website Update
C. Report from State Library Meeting in Sacramento (Brad)
City of Burlingame Page 1 Printed on 411412018
Library Board of Trustees Meeting Agenda - Final April 18, 2018
d. Update on Speaker Series
8. NEW BUSINESS
a. Monthly Topic - Technical Services
b. Mav Trustee Meetina at Easton Branch
9. ANNOUNCEMENTS
10. ACTION ITEMS
a. Plaque for Jim Kaufman
11. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
City of Burlingame Page 2 Printed on 411412018
Burlingame Library
Board of Trustees Minutes March 20, 2018
I. Roll Call
Trustees Present: Kerbey Altmann, Mike Nagler, Randi Murray,
Lisa Rosenthal (By Phone
Trustee Absent: Andy Blanco
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Administration Assistant/Recorder
II. Library Board of Trustees Minutes
The Trustee unanimously approved the minutes for February 16, 2018 Board
of Trustees meeting. M/S/C (Altmann/Nagler)
III. From the Floor (Public Comments
No one from the public attended.
IV. Statistics
Brad advised that the graph trailing 12 months of circulation and study room
usage will be added to the board packet in April.
V. Librarian's Report
A. Highlights
• Lori Lisowski a member of the Circulation Department received a
promotion from Library Aide to Library Assistant.
• Circulation will be hiring 3 more aides in the near future.
• Passport Services has added Monday to its schedule.
B. Foundation Report
• New Member - Peggy McLaughlin is the newest member of the
Foundation Board.
• April book sale is open to the public Friday April 20th to Sunday April
22nd. Banner will be hung over Broadway on April 101h. Any staff
members who want to help during the sale should contact Brad.
C. Technology Services
• Trustee Nagler inquired as to the training staff receives to remain
current with the electronic services the library is offering to patrons.
• Department managers are responsible for overseeing the skill sets of
their staff and to make certain that they are able to assist patrons who
are having issues with any of our electronic services.
• Brad noted that on -call staff may have some difficulty in keeping up
with the latest technology services as these individuals only work
once or twice a month. Department managers are providing on -call
staff with additional training.
• Brad emphasized that all adult services staff must be able to instruct
patrons in how to use the new application "Libby", which is a more
user friendly version of "Over Drive", to download e-books.
VI. Unfinished Business
A. Update on Speaker Series
The first speaker series featuring Ira Glass was well received by those
who attended. The committee is now beginning to formulate plans for
the next speaker series.
B. Staff Development Day March 30th- Cynthia Rider provided the
Trustees with a brief overview of the event.
• The all day event will be held at the Lion's Club.
• The Library will be closed all day. 60 plus staff member are attending.
• The committee for this event are planning group activities that will
keep the staff engaged with each other during breaks in Joanne Bond's
presentation.
• Joanne Bond, Certified Coach, will initiate her own team building
activities that coincide with her presentation.
• Mayor Michael Brownrigg will address the staff after the last group
activity.
VII. New Business
A. Budget Update 2017-2018
Lisa Goldman, City Librarian, approved the library budget. The
budget will be presented to the City Council in June for approval.
B. Library Website
• The Trustees expressed their displeasure and disappointment to Brad
regarding the Library Website. It is their observation that it is difficult
to manage and almost impossible to navigate to specific sites of
information.
• The Trustees feel that the website should elevate the profile of the
library.
• Megan Wong and Tommy McMahon are the library's representatives
to the website committee. Both Megan and Tommy have experience
in creating websites. They are currently trying to work within the
limited options of the design to make it more user friendly.
C. California State Library Board and Pacific Library Partnership
• Brad is an executive board member to the Pacific Library Partnership.
Brad will be required to attend two meetings with the California State
Library Board in Sacramento.
• The first meeting is April 17th and therefore the Library Trustee
meeting will need to be rescheduled.
VIII. Action Items
Plaque for Jim Kaufman
The trustees discussed various places for the plaque but no decisions were
made.
IX Adjournment
The meeting was adjourned at 7:OOPM. M/S/C (Altmann/Nagler)
The next meeting of the Library Board of Trustees will be determined at a
later date and will be posted on the library bulletin board and at City Hall.
Respectfully Submitted
Brad McCulley
City Librarian
City of Burlingame
BPL Circulation and
Study Room
Usage
-Main Circ -Easton Circ -E-media Circ
-Study Room Usage -Tech Lab Usage
1.800
E-media
4,276
1.600
1.400
Study Rooms
444
1.200
Tech Lab
347
Easton
8,773
_
1.000
(renovation)
Easton
7,190
Main
Main
0.800
38,614
49,403
(renovation)
0.600
—
Mar Mar Mar
Mar
Mar
Mar
2013 2014 2015
2016
2017
2018
City Librarian Report to Board of Trustees
April 18th, 2018
BUK I NOAMI
Personnel Updates:
o Vince Lubrano has been promoted from a Library Aide to Library Assistant at the Easton Branch.
o Four new hourly Aide positions are needed at the Main for Circulation Division
General Updates:
o Strategic Plan 2017 — no update at this time
o Passport Intake update — Passport service has moved operations up to the Conference Room with
additional hours on Mondays 11 am-3pm. There was concern with possible disruptions from children
waiting with parents in this quiet zone but no issues have arisen so far.
o Training — Our first annual Staff Development Day took place March 30th 8am-5pm at the Lions Club.
By all evidence, it was a complete success. Very little did not go as planned thanks to the hard work of
the Planning Committee, Cynthia Rider, Jenny Miner, Manny Caneri, Patrick Gin, Karen Kott, and
Sidney Poland. Staff were engaged with Joanne Bond, the organizational coach hired to work with us
that day. Our overarching theme was Teamwork and Joanne's coaching revolved around "the Cycle of
Renewal" for staff and as an organization. Mayor Brownrigg made an appearance and gave a great
assessment of the health of the City.
o Significant Programs —
• April 2nd Its All Write Teen Poetry and Creative Writing Contest began, deadline April 27th
• April 3rd Spirit of the Rainforest — many animals ... many many parents and kids!! This was part
of the Library's STEAM theme for Burlingame schools Spring Break
• April 01' First Friday Art Series Nanay Tendjoukian — 75 people atended
• April 20t1i, 21 St, 22nd Foundation Book Sale
• April 24th Earth Day Crafts — Easton Branch
• April 27th Super Hero Dance Party O
Facilities update:
o Staff are working to reinforce long study tables in Reading room and Media Room
o Jeannine has recently finished researching copiers and signed a contract with. New copier delivery
should be beginning of May.
Foundation report:
o April Book Sale ready. VolunteerMatch has netted Hyatt volunteers. Everything a go.
o June 8th is Foundation Donor Appreciation Event in Media room
o Foundation is partnering with Lions Club to donate books to African Library Project. Two thumbs up
PROFESSIONAL a��MY
DEVELOPMENT
DAY
I M] IN I NXIII&I a k1l 3111 RIVIN W.''k i
8:00-8:30 AM • Registration and Light Breakfast
8:30 AM . Opening Greetings to Staff (Brad)
• Group Activity
9:00 AM • Introduction of Joanne Bond "Shared History Timeline"
10:00 AM • Group Activity
10:10 AM • Short Break
10:15 AM • "Individual & Team Renewal Cycles" (Joanne)
11:45 PM • Group Activity
12:00 AM • Lunch will be served
1:05 PM • "Team" (cont'd) by Joanne
2:00 PM • Afternoon Snacks
2:15 PM • Group Activity
3:30 PM • Mayor Michael Brownrigg
3:45 PM • Activities indoor/Outdoor
(bring mat/towel for yoga if you wish to participate)
4:15 PM • Staff Development Day Wrap Up with Staff input
4:30 PM • Adjournment and Clean Up