HomeMy WebLinkAboutAgenda Packet - LB - 2018.05.15CITY O
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City of Burlingame
Meeting Agenda - Final
Library Board of Trustees
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Tuesday, May 15, 2018 5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
a. Library Board of Trustee Minutes for March 20, 2018
Attachments: Meeting Minutes
b. Library Board of Trustee Minutes for April 18. 2018
Attachments: Meeting Minutes
4. FROM THE FLOOR (PUBLIC COMMENTS)
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Library Board of Trustee agenda may do so during this public comment period.
The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees
from acting on any matter that is not on the agenda.
5. CORRESPONDENCE AND INFORMATION
a. April Statistics
Attachments: Statistics
6. REPORTS
a. City Librarian's Report
Attachments: Report
b. Foundation Report
7. UNFINISHED BUSINESS
a. Website Update
b. Update on Speaker's Series
City of Burlingame Page 1 Printed on 511112018
Library Board of Trustees Meeting Agenda - Final May 15, 2018
C. June Trustee Meeting at Easton
d. Update on the Plaaue for Jim Kaufman
e. Term Limits for Andrew Blanco's Position
8. NEW BUSINESS
a. Monthly Topic - Technical Services
b. New Landscaping in Front of Library
9. ANNOUNCEMENTS
10. ACTION ITEMS
11. ADJOURNMENT
Any writings or documents provided to a mjaority of the Library Board of Trustees regarding
any item on this agenda will be made available for public inspection at the Reference Desk of
the Burlingame Public Library, 480 Primrose Road, Burlingame, California.
City of Burlingame Page 2 Printed on 511112018
Burlingame Library
Board of Trustees Minutes March 20, 2018
I. Roll Call
Trustees Present: Kerbey Altmann, Mike Nagler, Randi Murray,
Lisa Rosenthal (By Phone
Trustee Absent: Andy Blanco
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Administration Assistant/Recorder
II. Library Board of Trustees Minutes
The Trustee unanimously approved the minutes for February 16, 2018 Board
of Trustees meeting. M/S/C (Altmann/Nagler)
III. From the Floor (Public Comments
No one from the public attended.
IV. Statistics
Brad advised that the graph trailing 12 months of circulation and study room
usage will be added to the board packet in April.
V. Librarian's Report
A. Highlights
• Lori Lisowski a member of the Circulation Department received a
promotion from Library Aide to Library Assistant.
• Circulation will be hiring 3 more aides in the near future.
• Passport Services has added Monday to its schedule.
B. Foundation Report
• New Member - Peggy McLaughlin is the newest member of the
Foundation Board.
• April book sale is open to the public Friday April 20th to Sunday April
22nd. Banner will be hung over Broadway on April 101h. Any staff
members who want to help during the sale should contact Brad.
C. Technology Services
• Trustee Nagler inquired as to the training staff receives to remain
current with the electronic services the library is offering to patrons.
• Department managers are responsible for overseeing the skill sets of
their staff and to make certain that they are able to assist patrons who
are having issues with any of our electronic services.
• Brad noted that on -call staff may have some difficulty in keeping up
with the latest technology services as these individuals only work
once or twice a month. Department managers are providing on -call
staff with additional training.
• Brad emphasized that all adult services staff must be able to instruct
patrons in how to use the new application "Libby", which is a more
user friendly version of "Over Drive", to download e-books.
VI. Unfinished Business
A. Update on Speaker Series
The first speaker series featuring Ira Glass was well received by those
who attended. The committee is now beginning to formulate plans for
the next speaker series.
B. Staff Development Day March 30th- Cynthia Rider provided the
Trustees with a brief overview of the event.
• The all day event will be held at the Lion's Club.
• The Library will be closed all day. 60 plus staff member are attending.
• The committee for this event are planning group activities that will
keep the staff engaged with each other during breaks in Joanne Bond's
presentation.
• Joanne Bond, Certified Coach, will initiate her own team building
activities that coincide with her presentation.
• Mayor Michael Brownrigg will address the staff after the last group
activity.
VII. New Business
A. Budget Update 2017-2018
Lisa Goldman, City Manager, approved the library budget. The budget
will be presented to the City Council in June for approval.
B. Library Website
• The Trustees expressed their displeasure and disappointment to Brad
regarding the Library Website. It is their observation that it is difficult
to manage and almost impossible to navigate to specific sites of
information.
• The Trustees feel that the website should elevate the profile of the
library.
• Megan Wong and Tommy McMahon are the library's representatives
to the website committee. Both Megan and Tommy have experience
in creating websites. They are currently trying to work within the
limited options of the design to make it more user friendly.
C. California State Library Board and Pacific Library Partnership
• Brad is an executive board member to the Pacific Library Partnership.
Brad will be required to attend two meetings with the California State
Library Board in Sacramento.
• The first meeting is April 17th and therefore the Library Trustee
meeting will need to be rescheduled.
VIII. Action Items
Plaque for Jim Kaufman
The trustees discussed various places for the plaque but no decisions were
made.
IX Adjournment
The meeting was adjourned at 7:OOPM. M/S/C (Altmann/Nagler)
The next meeting of the Library Board of Trustees will be determined at a
later date and will be posted on the library bulletin board and at City Hall.
Respectfully Submitted
Brad McCulley
City Librarian
City of Burlingame
Burlingame Library
Board of Trustees Minutes April 18, 2018
Roll Call
Trustees Present: Kerbey Altmann, Mike Nagler, Randi Murray,
Lisa Rosenthal
Trustee Absent: Andy Blanco
Staff Present: Brad McCulley, City Librarian
Sidney Poland, Administration Assistant/Recorder
II. Library Board of Trustees Minutes
The Trustee unanimously approved the minutes for March 20, 2018
Board of Trustees meeting. M/S/C (Nagler/Altmann)
III. From the Floor (Public Comments)
Public guests: Robin Montoya and Sara Simson
IV. Statistics
March statistics included the new graph created by Patti Flynn to show a
12 month comparison of circulation and study room usage.
V. Librarian's Report
A. Highlights
• Personnel- Vince Lubrano has received a promotion to Library
Assistant and will transfer to the Easton Branch. Interviews for
Library aide positions will begin in the latter part of April and first
weeks of May.
• Facilities Staff - Legs on the long study tables in the Media and
Reading Rooms are being reinforced. Moving the tables for special
events in these two rooms will now be easier.
• First Friday - Attendance at the First Friday Art Show continues
to increase. Trustee Altmann suggested handing out application
for library cards at the event.
B. Foundation Report
• Book Sale April 20th - April 22na.
• Donor Appreciation Event in Media Room on June 8th.
• Foundation and Lions Club are partnering to donate books to the
African Library Project.
VI. Unfinished Business
A. Wrap Up of Staff Development Day
Brad prepared a survey for staff to give their comments and
suggestions, .
• The overall event category received the following ratings: 55.58%,
29.63% very good, 14.81% good. There were zero ratings in the
Fair and Poor Categories.
• Overall staff had a positive feeling regarding the structure of the
day's activities and want to make it an annual event. Team work
was the theme chosen by the committee. Some specific comments
made by staff were as follows: "Continued follow-up to keep
conversations/action steps going, "Team work was great", "the day
was a great balance of activity, fun and learning".
• Joanne Bond was the organizational coach for the event. She
created a high level of interest and energy amongst the staff.
Joanne introduced "the Cycle of Renewal" and through team
activities was able to help staff explore different ideas of how to
better communicate with co-workers and in one's personal life.
• There will be a follow up meeting with Joanne Bond to ascertain
how well we are keeping the momentum of "Staff Development
Day" in play. Communication will be the focus of the meeting.
B. Website Update
On April 23rd, the Website Committee will meet to discuss the
library's website and work towards finding a path to make the
website more user friendly.
C. California State Library Board and Pacific Library Partnership
• Brad attended the California State Library meeting in
Sacramento on April 17th as an executive board member of the
Pacific Library Partnership.
• The focus of the meeting was to update the regulatory language
of the Library Services Act to meet current and future needs of
our libraries.
• The meeting concluded without updating the regulatory
language of the Library Services Act.
• The State Finance Department did not support the suggested
changes.
D. Update on Speaker's Series
• The Committee met and discussed the pros and cons of the
event. It was noted that the process for selling tickets should
be reviewed.
• The featured speaker and date for the next event have not
been finalized.
• The date for the next Speaker's Series has not been
determined.
VII. New Business
A. Monthly Topic - Technical Services
This item was tabled until the May meeting.
B. June Trustee Meeting at Easton
Brad will let Kathy know that the Trustees would like to have the
June Meeting at Easton.
VIII. Action Items
A. Plaque for Jim Kaufman
The Trustees passed a motion to approve purchase of a plaque in
memory of Jim Kaufman in the amount of $300.00 M/S/C
(Rosenthal/Nagler)
• Brad will check with his contact at Alpine Awards to find out if
it is possible to get a mockup of the plaque after it has been
completed.
• Maryam will be asked if she can design a library emblem.
Members of staff may be asked to contribute to the
inscription. Final draft will be presented to the Trustees.
IX. Announcements
A. Trustee Vacancy
Trustee Blanco has advised the Library Board of Trustees that he will
be resigning his position at the end of June. Brad will check with
Administration at City Hall to determine the term limits for the
remainder of Trustee Blanco's position on the Board of Trustees.
B. April 18, 2018 Minutes
Trustee Altmann noted after the minutes had been approved, that
the
City Manager was given an incorrect title in Section A of New
Business. The March minutes will be put on the agenda for approval
at the May Trustee meeting.
X. Adjournment
The meeting was adjourned at 6:45PM. M/S/C (Altmann/Nagler)
The next meeting of the Library Board of Trustees will be held on June
19, 2018 at the Easton Branch Library.
Respectfully Submitted
Brad McCulley
City Librarian
City of Burlingame
BPL Circulation and
Study Room
Usage
-Main Circ -Easton Circ -E-media Circ
-Study Room Usage -Tech Lab Usage
1.800
1.600
E-media
3,937
1.400
Tech Lab
1.200
401
Study Rooms
400
1.000
Easton
6,755
0.800
Main
46,535
0.600
Apr Apr Apr
Apr
Apr
Apr
2013 2014 2015
2016
2017
2018
City Librarian Report to Board of Trustees
May 15th, 2018
BURL I NOAMI
Personnel Updates:
o Four new hourly Aide positions are needed at the Main for Circulation Division. Interviews have
started
o Coming up on last day of fiscal year June 30th so hourly staff who have worked more than 18 hours
per week may have to scale back schedules as they cannot work over 960 hours per year, this
sometimes causes interruptions in work progress
General Updates:
o Strategic Plan 2017 — no update at this time
o Passport Intake update — because the natural light form doors into the Conference Room is inhibiting
proper passport photos the Library is ordering new black -out shades to be installed
o Training —
• CPR training will commence June 1 lth for 10 Library staff.
• Follow up meeting with Joanne Bond is scheduled for May 15th. Communication is the main
topic managers are focusing on and will be beta -testing Outlook SharePoint as a new way of
clearer communication for all staff
o Significant Programs —
• April 20th, 21 st, 22" d Foundation Book Sale — success!
• April 24th Earth Day Crafts — Easton Branch — great!
• April 27th Super Hero Dance Party O - well attended
• April 28th Jazz Ensemble for Kids — much appreciated
Facilities update:
o Long study tables in Reading room and Media Room are being reinforced. Fred G from Facilities hand -
welded corner brackets that are VERY strong and blend nicely
o Scout Vikas Bobba (son of Foundation member Geetika Bobba) will be executing his Eagle Scout
project here building a public bench to be located outside of the Childrens Room along Primrose.
o We will be revisiting the issue of not enough of light for Reading Room (Large Type room) a possible
solution of purchasing automatic blinds that can raised and lowered throughout day will be considered.
Foundation report:
o Spring Book Sale grossed over $6,000
o June 8th is Foundation Donor Appreciation Event in Media room