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HomeMy WebLinkAboutAgenda Packet - LB - 2018.06.19• City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME F BURLINGAME, CA 94010 I� Meeting Agenda - Final Library Board of Trustees Tuesday, June 19, 2018 5:30 PM Easton Branch Library This meeting will be held at 1800 Easton Drive - Easton Branch Library 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. Library Board of Trustee Minutes for May 15, 2018 Attachments: Meeting Minutes 4. FROM THE FLOOR (PUBLIC COMMENTS) Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustees' agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not on the agenda. 5. CORRESPONDENCE AND INFORMATION a. May Statistics Attachments: Statistics 6. REPORTS a. City Librarian's Report Attachments: Staff Report b. Foundation Report 7. UNFINISHED BUSINESS a. Update on Speaker's Series City of Burlingame Page 1 Printed on 611512018 Library Board of Trustees Meeting Agenda - Final June 19, 2018 b. Update on Plaque for Jim Kaufman Attachments: Plaque C. Update on Advance Star Digitization d. Report on Interviews for Trustee Position 8. NEW BUSINESS a. Monthly Topic - Easton Branch Library b. Cancellation of Auaust Meetina due to Vacation Schedules C. City of Burlingame Commissioners Attachments: List d. Presentation of Anson Burlingame Bust October 12, 2018 9. ANNOUNCEMENTS 10. ACTION ITEMS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California City of Burlingame Page 2 Printed on 611512018 Burlingame Library Board of Trustees Minutes May 15, 2018 Roll Call Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray, Mike Nagler, Lisa Rosenthal Staff Present: Brad McCulley, City Librarian Sidney Poland, Administration Assistant/Recorder II. Library Board of Trustees Minutes The Trustee unanimously approved the minutes for the March 20, 2018 and April 18, 2018 Board of Trustees meeting. M/S/C (Altmann/Nagler) III. From the Floor (Public Comments) Public guests: Gloria McKay and Kris Kasianovitz IV. Statistics Trustee Murray noted that the new 12 month graph gives a full year worth of data and therefore provides a better sense of relative trends. V. Librarian's Report A. Highlights • Personnel - The Circulation Department is in the process of hiring 4 new aides. • Lighting Issue in Reading Room - Patrons continue to express concern that there is a glare from the windows where the Large Type shelving is located. A possible solution is to purchase new shades that can be raised and lowered by a remote control to alleviate the glare. B. Foundation Report • The Foundation Book Sale raised $6,000. • The Speaker's Series Committee is meeting on Monday May 21 st to discuss the next event. VI. Unfinished Business A. June Trustee Meeting at Easton The Trustees will hold their June 19th meeting at the Easton Library. The June agenda will be posted at both the main and Easton Libraries. B. Term Limits for Current Trustee Positions Trustee Murray is applying for a 3 year term. Trustee Blanco resigned his position as of June 30, 2018. The person selected for the vacant position will serve for 1 year and then can reapply for a 3 year term. Interviews for these positions will be held on June 1 lth. VII. New Business A. Website Update - Monthly topic - Megan Wong • Currently the committee is working with the Web Master, Karen Hager of the Recreation Department to work out bugs and make design changes if possible. • Library Website is using the same template as the Parks and Recreation Department for events and programming. Searching for events is not a feature of the Library Website. However, a link out to LibCal will be provided in order to search for programs and events. • The software being used for the Website is a proprietary software and in some instances it is not possible to make the design changes the Library would like. • The Website is not currently set up to categorize programs/events specifically for adults, children or teens but this will be fixed soon. However, as an alternative, the Library mobile app is up and running and has this feature. So information on event and programs can easily be located. • Wireless access points need to be re -mounted for optimum speed. The Library applied for a grant and received funding to get better and faster access points. The Facilities staff is working with us to mount the access points. Any funds left over from the grant will be used for cabling. • Video games are now available and are very popular. B. New Landscaping in Front of Library • The landscaping plan for the new lawn was to plant no mow grass. However, because of the shade created by the large tree in front of the Library, the landscape planners felt the no mow grass would not survive. Therefore, shade grass was planted • The flower beds will be planted with drought tolerant plants. VIII. Announcements Brad advised the Trustees that he is in the process of getting quotes from different vendors to digitize the Advance Star volumes. The current estimate is $80,000 but the cost could exceed this amount. IX. Adjournment The meeting was adjourned at 6:45PM. M/S/C (Rosenthal/Altmann) The next meeting of the Library Board of Trustees will be held on June 19, 2018 at the Easton Branch Library. Respectfully Submitted Brad McCulley City Librarian City of Burlingame BPL Circulation and Study Room Usage -Main Circ -Easton Circ -E-media Circ -Study Room Usage -Tech Lab Usage 1.800 Study Rooms 587 1.600 E-media 4,030 1.400 1.200 Tech Lab 340 1.000 Main 46,348 0.800 Easton 6,726 0.600 May May May May May May 2013 2014 2015 2016 2017 2018 City Librarian Report to Board of Trustees June 19th, 2018 BURL I NOAMI Personnel Updates: o Please welcome Library Aide, Jinelle Remo. Jinelle comes to the BPL from the Redwood City Library where she was a Library Recreation Specialist. She is also the school librarian at Highlands Christian Schools in San Bruno. o Please welcome Library Aide Daniel Coretana. He comes to us with experience from the Foster City Library. General Updates: o Strategic Plan 2017 — Staff have been occupied with other duties, including myself, and Managers have been reminded that Strategic Plans are everyone's responsibility. o Passport Intake update — no update at this time o Training — • CPR training took place here June 1 Ith for Library and City staff. • Emergency shelter training: staff will be participating in this Red Cross led training preparing for any local catastrophe in July o Significant Programs — • Steam Fest Update- The next STEAM Fest will be February 9, 2019. Presenters who have committed so far include the Bay Area Discovery Museum who will be bringing their Try -it - Truck; Xtreme Science will be doing a laser light and science experiment show; Coder Bunnyz will be back to teach children coding; Music at Kohl Mansion will be returning. • Oct 12th 6pm the City/Library will be accepting/unveiling a bust of Anson Burlingame donated by an artist in China with Chinese Consulate/City Depts,/Trustees/Parks & Rec Foundation, etc. invited. It will be an event very much like the recent Donor Event • Summer Reading Kick-off took place Sat June 9th at the Main but was slightly subdued this year (300 attendees) because of the wind. It took place Monday 1 Ith at Easton. • 3D printing update: We will be assisting in printing parts for kids prosthetics for e-Nable, an organization of doctors, engineers, and volunteers that provide inexpensive prosthetics to children all over the world. The filament for these prints are paid for by the Library Foundation. Facilities update: o Parks Division is currently rehabilitating our landscaping. It will be drought tolerant "Mediterranean" plants will be colorful and over time water saving. Foundation report: o June 9th Pop Up Book Sale Sold slightly over $200 worth of books. Great exposure for the Foundation and book selling. Well worth the effort. o Foundation Donor Appreciation was a success. Donors were treated to a great video created by our Library staff, food and drink, and short speeches expounding the many resources our Library has to offer o Upcoming Book Sale Event October Book Sale 10/12, 13 and 14 — Co Chairs are Deb Donaldson (3ra time), Cindy Lazaretti and Jan Mann. Jim Kaufman Beloved Library Employee 1955-2018 Loved his family, America, old cars, and his library Cleaned these halls for over half a century Was ready with a smile and a joke in a moment's notice Created happiness from scraps of wood CITY OF BURLINGAME COMMISSIONERS BEAUTIFICATION COMMISSION Meets 1st Thursday, Recreation Center, 630 pm; Appointed 3-year term DATE APPOINTED TERM EXPIRES TERMS SERVED Qiva Dinuri Jun 2017 Oct 2019 Anne Hinckle Dec 2010 Oct 2019 2 Mary Hunt Feb 2009 Oct 2018 2 Mary Ellen Kearney Nov 2015 Oct 2018 Richard Kirchner LIBRARY BOARD Meets 3rd Tuesday, Library, 5:30 PmE A ointed 3-year term Feb 2012 DATE APPOINTED Oct 2018 TERM EXPIRES 1 TERMS SERVED Kerbey Altmann Aug 2014 Jun 2020 1 Andrew Blanco Jun 2016 Jun 2019 Randi Murray Aug 2015 Jun 2018 Mike Nagler Aug 2014 Jun 2020 1 Lisa Rosenthal Jul 2010 Jun 2019 2 PARKS & RECREATION COMMISSION Meets 3rd Thursday, Recreation Center, 7:00 PmE Appointed 3-year term DATE APPOINTED TERM EXPIRES TERMS SERVED Steven Baum Dec 2010 Oct 2019 2 Shari Lewis Dec 2014 Oct 2020 Emily Matthews Sept 2017 Oct 2020 Ian Milne March 2016 Oct 2019 Bob Palacio Oct 2016 Oct 2019 Claire Schissler Dec 2014 Oct 2018 Karen Malekos Smith Nov 2015 Oct 2018 PLANNING COMMISSION Meets 2nd and 4th Monday, City Hall 7:00 m; Appointed 4-year term DATE APPOINTED ` TERM EXPIRES TERMS SERVED Sandy Comaroto April 2017 April 2021 Michael Gaul April 2015 April 2019 Brenden Kelly April 2017 April 2021 William Loftis April 2014 April 2022 1 Richard Sargent May 2012 April 2020 1 Richard Terrones Jan 2006 April 2022 3 Audrey Tse May 2018 April 2022 TRAFFIC SAFETY PARKING rCOMMISSION Meets 2nd Thursday, City Hall 7:00 m; Appointed 3-year term DATE APPOINTED TERM EXPIRES TERMS SERVED Christopher Bush Nov 2015 Nov 2018 Lynn Israelit Jan 2018 Nov 2020 Jeffrey Londer Oct 2008 Nov 2020 3 John Martos Dec 2013 Nov 2019 1 Howard Wettan Dec 2012 Nov 2018 1 MEASURE] CITIZENS OVERSIGHT COMMITTEE - .. DATE;_ APPOINTED .TERMS EXPIRES SERVED . Joe Galligan Feb 2018 Feb 2021 Mary Hockridge Feb 2018 Feb 2021 Neal Kaufman Feb 2018 Feb 2021 Stephanie Lee Feb 2018 Feb 2020 Sandeep Shroff Feb 2018 Feb 2020