HomeMy WebLinkAboutAgenda Packet - LB - 2018.08.21•
City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME
F
BURLINGAME, CA 94010
I
Meeting Agenda - Final
Library Board of Trustees
Tuesday, August 21, 2018
5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. FROM THE FLOOR (PUBLIC COMMENTS)
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Library Board of Trustee agenda may do so during this public comment period
The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees
from acting on any matter that is not on the agenda.
4. APPROVAL OF MINUTES
a. Library Board of Trustee Minutes for June 19, 2018
Attachments: Meeting Minutes
5. CORRESPONDENCE AND INFORMATION
a. June and July Statistics
Attachments: June
Jul V
6. REPORTS
a. City Librarian's Report
Attachments: Report
b. Foundation Report
7. UNFINISHED BUSINESS
a. Update on Speaker's Series
b. Strategic Plan Update
City of Burlingame Page 1 Printed on 811712018
Library Board of Trustees Meeting Agenda - Final August 21, 2018
C. Update on Digitization of Library Documents
d. Update on the Presentation of Anson Burlingame Bust
e. Appointment of Andv Blanco as President of the Board of Trustees and Mike Naaler as
Secretary
f. Air Conditioning at Easton
Attachments: Air Conditioning
8. NEW BUSINESS
a. Program Policy
b. Disruptive Patron
C. Seatember 2018 Meetina Date
d. Grease Trap
Attachments: Contract
e. Acoustic Panels for Teen Room
f. Racial Eauitv Committee
g. New Shades for the Reading Room
h. Professional Development Scholarship
9. ANNOUNCEMENTS
10. ACTION ITEMS
11. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees regarding
any item on this agenda will be made available for public inspection at the Reference Desk of
the Burlingame Public Library,
480 Primrose Road, Burlingame, California
City of Burlingame Page 2 Printed on 811712018
Burlingame Library
Board of Trustees Minutes June 19, 2018
Roll Call
Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray,
Lisa Rosenthal
Trustee Absent: Mike Nagler
Staff Present: Brad McCulley, City Librarian
Kathy Von Mayrhauser, Manager of
Children's Department
Patti Flynn, Library Assistant at Easton/Main
Sidney Poland, Administration Assistant Recorder
II. Library Board of Trustees Minutes
The Trustee unanimously approved the minutes for the May 15, 2018
Trustee Meeting noting that the heading in Item B Section VI Unfinished
Business, should be corrected from "Term Limits for Current Trustee
Positions" to "Terms for Current Trustee Positions." M/S/C
(Rosenthal/Altmann)
III. From the Floor (Public Comments)
There were not any representatives from the public who attended the
Trustee meeting.
IV. Statistics
The Trustees reviewed the May statistics. It was noted that Easton
Circulation is trending downward almost consistently. The decrease is
less dramatic than it appears due to the fact that the starting date for the
graph is May 2013 when Easton Circulation was unusually high.
V. Librarian's Report
A. Highlights
• Personnel - Jinelle Remo and Daniel Coretana are the two new
Library Aides.
• 3-D Printing Update - Library staff will assist e-Nable in printing
parts for children's prosthetics. This organization is comprised of
doctors, engineers, and volunteers for the purpose of providing
inexpensive prosthetics to children all over the world.
VI. Unfinished Business
A. Speaker's Series
Trustee Murray reported on the committee meeting held to
evaluate the event and plan for the next one. A different
ticketing platform will be used for the next event. A lottery
system for ticket purchases is under consideration.
B. Plaque for Jim Kaufman
The plaque for Jim Kaufman has been completed.
C. Update on Advance Star and Microfilm Digitization
• Brad has selected BMI Imaging Systems to digitize
approximately 200,000 pages of the Advance Star and 115
reels of 35mm microfilm.
• BMI is located in Sunnyvale and will pick up the Advance Star
volumes and the microfilm rolls.
• Digital Reel is the software that BMI uses. Grayscale
Enhancement is available to enhance poor quality documents
such as old newspaper articles. This is an important feature
as many of the articles and photos in the Advance Star
collection are faded.
• BMI has agreed to digitize the Advance Star Volumes and the
microfilm for a cost of $80,000.
• The Trustees were given a copy of the proposal which provides
the digitization process in detail.
• The contract is being reviewed by the City Manager and the
City Attorney.
D. Trustee Position
The City Council appointed Randy Murray to a 3-year term
on the Board of Trustees.
VII. New Business
A. Monthly Topic - Easton Branch - Kathy Von Mayrhauser
Patti Flynn
Kathy noted that the Easton Branch collection emphasizes
children's books, AV materials and Popular Materials, as well as
presenting a brief overview of the services available at Easton
provided by Kathy and her staff.
• 6 class visits for Our Lady of Angels students each month.
• Class visits are made to Lincoln, Roosevelt, and Hoover as they
are the closest schools to Easton upon request and for special
programs such as Summer Reading.
• Story Times once a week for toddlers plus a bedtime story time
every Wednesday night.
• Special programs held yearly include an author event, fall event,
winter program usually a sing -a -long or puppet
show, Summer Reading Kick Off, one Family Fun Night and
National Library Week.
History of Easton Library - Patti gave the Trustees a brief overview
of how the Easton Branch Became a library.
• In April of 1923 the lot now known as Easton was purchased
by the North Burlingame Community Club. Club house was
completed in 1927 and the name was changed to Burlingame
Woman's Club in 1931.
• Burlingame Library Board of Trustees and the Burlingame
Woman's Club signed a lease option to buy. (1942) Name
changed to Easton Library
• 1947 Purchase Option to Buy was executed by the Board of
Trustees.
• 2001 Easton renovation approved. Monies from the Marshall
Trust provided the funds for the renovation.
• 2003 - Easton closed for remodel; reopened in 2004.
• May 2009-December 2010 Easton closed on Fridays due to
budget cuts
• April 2010 Easton "neighborhood campaign" commenced and
successfully raised $70,000 to keep Easton open for a year.
Challenges at Easton
• Kathy expressed to the Trustees that the lack of air conditioning is
one of the challenges that concerns her.
• Trustee Murray requested that Brad obtain an estimate for solar
panels and also look into the possibility of installing a ceiling fan
to help cool the building during heat spells.
• Brad and Johnson Woo of Facilities will meet on Thursday June
28th at which time Brad will inquire about possible solutions to
the lack of air conditioning at Easton.
B. Cancellation of August Meeting due to Vacation Schedules
The Trustees agreed to cancel the July meeting instead of the August
meeting as this time frame was more convenient.
C. Election of Officers for Term of One year.
This item will be placed on the August Agenda. Based on a rotation
procedure, Trustee Blanco will serve a one term as President of the
Board of Trustees and Mike Nagler will serve as Secretary from
August 2018 to August 2019.
D. Presentation of Anson Burlingame Bust October 12, 2018
On October 12th the Library and the City will be the recipients of a
bust of Anson Burlingame donated by the artist and the Chinese
Consulate. City Council, Trustees, Foundation members and staff
from City Departments will be invited to the presentation.
VIII. Adjournment
The Meeting was adjourned at 7:OOPM. M/S/C (Rosenthal/Blanco)
Respectfully Submitted
Brad McCulley
City Librarian
City of Burlingame
BPL Circulation and
Study Room
Usage
—Main Circ —Easton Circ E-media Circ
—Study Room Usage —Tech Lab Usage
1.600
E-media
1.400
4,383
X.00
Study Rooms
440
1.200
1.000
Tech Lab
206
Easton
6,584
0.800
Main
47,970
0.600
June June June
June
June
June
2013 2014 2015
2016
2017
2018
BPL Circulation and
Study Room
Usage
—Main Circ —Easton Circ E-media Circ
—Study Room Usage —Tech Lab Usage
2.000
Study Rooms
440
1.800
1.600
E-media
1.400
4,615
1.200
1.000
Easton
6,318
0.800
Tech Lab
206
Main
49,735
0.600
July July July
July
July
July
2013 2014 2015
2016
2017
2018
City Librarian Report to Board of Trustees
June 19th, 2018
Personnel Updates:
o Please welcome Library Aide, Jinelle Remo. Jinelle comes to the BPL from the Redwood City Library
where she was a Library Recreation Specialist. She is also the school librarian at Highlands Christian
Schools in San Bruno.
o Please welcome Library Aide Daniel Coretana. He comes to us with experience from the Foster City
Library.
General Updates:
o Strategic Plan 2017 — Staff have been occupied with other duties, including myself, and Managers have
been reminded that Strategic Plans are everyone's responsibility.
o Passport Intake update — no update at this time
o Training —
• CPR training took place here June 1 Ith for Library and City staff.
• Emergency shelter training: staff will be participating in this Red Cross led training preparing for
any local catastrophe in July
o Significant Programs —
• Steam Fest Update- The next STEAM Fest will be February 9, 2019. Presenters who have
committed so far include the Bay Area Discovery Museum who will be bringing their Try -it -
Truck; Xtreme Science will be doing a laser light and science experiment show; Coder Bunnyz
will be back to teach children coding; Music at Kohl Mansion will be returning.
• Oct 12th 6pm the City/Library will be accepting/unveiling a bust of Anson Burlingame donated
by an artist in China with Chinese Consulate/City Depts,/Trustees/Parks & Rec Foundation, etc.
invited. It will be an event very much like the recent Donor Event
• Summer Reading Kick-off took place Sat June 9tn at the Main but was slightly subdued this year
(300 attendees) because of the wind. It took place Monday 1 lth at Easton.
• 3D printing update: We will be assisting in printing parts for kids prosthetics for e-Nable, an
organization of doctors, engineers, and volunteers that provide inexpensive prosthetics to
children all over the world. The filament for these prints are paid for by the Library Foundation.
Facilities update:
o Parks Division is currently rehabilitating our landscaping. It will be drought tolerant "Mediterranean"
plants will be colorful and over time water saving.
Foundation report:
o June 9th Pop Up Book Sale Sold slightly over $200 worth of books. Great exposure for the
Foundation and book selling. Well worth the effort.
o Foundation Donor Appreciation was a success. Donors were treated to a great video created by our
Library staff, food and drink, and short speeches expounding the many resources our Library has to
offer
o Upcoming Book Sale Event October Book Sale 10/12, 13 and 14 — Co Chairs are Deb Donaldson (3ra
time), Cindy Lazaretti and Jan Mann.
JJ UNITED
Comfort Solutions, Inc.
SM CL4 876569
142 N. Milpitas Blvd., #308 Milpitas, CA. 95035
(408) 272-9888 Phone, (408) 404-4403 Fax le'"Vi'e &P'?'t'er
July 25, 2008
City of Burlingame
Attn: Johnson Woo
1361 North Carolan Ave
Burlingame, CA. 94010
Phone (650) 558-7692
jwoo .burlingame.org
Subject: Easton Library Add new air conditioning unit
Dear Mr. Woo
Per your request, we are submitting our quotation for your requirements as follows:
Provide 5 TON unit due to power limitation (208VAC Single Phase), design recommendation would be a
7.5 TON unit (208VAC Three Phase)
a. Provide and install new 5 TON condensing unit
b. Provide and install roof support for new condensing unit
c. Provide and install Evaporator coil in existing Supply Ducting
d. Provide and install new duct transition to coil and existing ducting
e. Provide and install a new non -programmable thermostat
f. Start, test per manufacture instruction
Provide recommend 7.5 TON condensing unit and coil
Our total net price for above scope is 7 948.00; this price includes applicable taxes. Add $3,357.00 to upgrade
system to a 7.5 TON unit
Exclusion: Electrical, Building Permit, Structural Engineering and Overtime
Thank you for the opportunity to assist you on this project.
Proposal Acceptance: If this proposal meets with your approval, please sign, date and return this proposal
with your authorization/purchase order number for the work at your earliest convenience.
Signature:
Date:
This estimate is good for 30 days from the date of the estimate. Projects of longer than 30 days duration
will be progress billed monthly.
Terms: 25% down with order balance due on completion of job; or Net 30 with approved credit application
on file. A service charge of 1'/z% will be charged on all Past Due Accounts. Any collection costs, including
attorneys fees and court costs required for nonpayment will be borne by purchaser. Any alteration to or
deviation from the above scope must be conveyed in written form, and any resultant extra cost will be added
to the original estimate as a change order. All agreements are contingent upon strikes, accidents, or delays
beyond our control.
Limited Warranty: Our warranty is limited to labor and manufacture warranty. Unless specifically included in
our agreement; we do not perform design, and do not warrant that the product or service will serve the
ultimate purpose intended by the client. Any consequential damages and/or costs that may occur due to a
defect in our work are excluded.
PO#:
Respectfully,
Kahing Sit
Control Engineer
Phone (408) 914-8204
ROTO-
N
PLUMBERS
220DDmelDr St
B1tRetoAlho.Ca 5909
(650 )255-?650
July 30, 2018
Burlingame Public Library
Attn: Bradley McCulley
480 Primrose Road
Burlingame, CA 94010
Re: pump out 1 grease trap
WE ARE HAPPY TO SUBMIT THE FOLLOWING PROPOSAL:
We shall pump out one 10 gallon grease trap and dispose of the waste that is removed. The cost to
perform this work would be $275.00
All work would be done in a neat and professional manner with no inconvenience to you or your
homeowners. Should we find any problems within the piping, we would notify you immediately, along with any
recommendations we may have. Should you have any questions, please do not hesitate to call me at (650) 300-
5053 ext.24322. If e mail would be more convenient, I can be reached at jackie.torres@rrsc.com
Sincerely,
Jackie Torres
If you would like to have this work performed, please sign and return to me.
Customer Signature Date