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HomeMy WebLinkAboutAgenda Packet - LB - 2018.08.21• City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME F BURLINGAME, CA 94010 I Meeting Agenda - Final Library Board of Trustees Tuesday, August 21, 2018 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. FROM THE FLOOR (PUBLIC COMMENTS) Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustee agenda may do so during this public comment period The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not on the agenda. 4. APPROVAL OF MINUTES a. Library Board of Trustee Minutes for June 19, 2018 Attachments: Meeting Minutes 5. CORRESPONDENCE AND INFORMATION a. June and July Statistics Attachments: June Jul V 6. REPORTS a. City Librarian's Report Attachments: Report b. Foundation Report 7. UNFINISHED BUSINESS a. Update on Speaker's Series b. Strategic Plan Update City of Burlingame Page 1 Printed on 811712018 Library Board of Trustees Meeting Agenda - Final August 21, 2018 C. Update on Digitization of Library Documents d. Update on the Presentation of Anson Burlingame Bust e. Appointment of Andv Blanco as President of the Board of Trustees and Mike Naaler as Secretary f. Air Conditioning at Easton Attachments: Air Conditioning 8. NEW BUSINESS a. Program Policy b. Disruptive Patron C. Seatember 2018 Meetina Date d. Grease Trap Attachments: Contract e. Acoustic Panels for Teen Room f. Racial Eauitv Committee g. New Shades for the Reading Room h. Professional Development Scholarship 9. ANNOUNCEMENTS 10. ACTION ITEMS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California City of Burlingame Page 2 Printed on 811712018 Burlingame Library Board of Trustees Minutes June 19, 2018 Roll Call Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray, Lisa Rosenthal Trustee Absent: Mike Nagler Staff Present: Brad McCulley, City Librarian Kathy Von Mayrhauser, Manager of Children's Department Patti Flynn, Library Assistant at Easton/Main Sidney Poland, Administration Assistant Recorder II. Library Board of Trustees Minutes The Trustee unanimously approved the minutes for the May 15, 2018 Trustee Meeting noting that the heading in Item B Section VI Unfinished Business, should be corrected from "Term Limits for Current Trustee Positions" to "Terms for Current Trustee Positions." M/S/C (Rosenthal/Altmann) III. From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. IV. Statistics The Trustees reviewed the May statistics. It was noted that Easton Circulation is trending downward almost consistently. The decrease is less dramatic than it appears due to the fact that the starting date for the graph is May 2013 when Easton Circulation was unusually high. V. Librarian's Report A. Highlights • Personnel - Jinelle Remo and Daniel Coretana are the two new Library Aides. • 3-D Printing Update - Library staff will assist e-Nable in printing parts for children's prosthetics. This organization is comprised of doctors, engineers, and volunteers for the purpose of providing inexpensive prosthetics to children all over the world. VI. Unfinished Business A. Speaker's Series Trustee Murray reported on the committee meeting held to evaluate the event and plan for the next one. A different ticketing platform will be used for the next event. A lottery system for ticket purchases is under consideration. B. Plaque for Jim Kaufman The plaque for Jim Kaufman has been completed. C. Update on Advance Star and Microfilm Digitization • Brad has selected BMI Imaging Systems to digitize approximately 200,000 pages of the Advance Star and 115 reels of 35mm microfilm. • BMI is located in Sunnyvale and will pick up the Advance Star volumes and the microfilm rolls. • Digital Reel is the software that BMI uses. Grayscale Enhancement is available to enhance poor quality documents such as old newspaper articles. This is an important feature as many of the articles and photos in the Advance Star collection are faded. • BMI has agreed to digitize the Advance Star Volumes and the microfilm for a cost of $80,000. • The Trustees were given a copy of the proposal which provides the digitization process in detail. • The contract is being reviewed by the City Manager and the City Attorney. D. Trustee Position The City Council appointed Randy Murray to a 3-year term on the Board of Trustees. VII. New Business A. Monthly Topic - Easton Branch - Kathy Von Mayrhauser Patti Flynn Kathy noted that the Easton Branch collection emphasizes children's books, AV materials and Popular Materials, as well as presenting a brief overview of the services available at Easton provided by Kathy and her staff. • 6 class visits for Our Lady of Angels students each month. • Class visits are made to Lincoln, Roosevelt, and Hoover as they are the closest schools to Easton upon request and for special programs such as Summer Reading. • Story Times once a week for toddlers plus a bedtime story time every Wednesday night. • Special programs held yearly include an author event, fall event, winter program usually a sing -a -long or puppet show, Summer Reading Kick Off, one Family Fun Night and National Library Week. History of Easton Library - Patti gave the Trustees a brief overview of how the Easton Branch Became a library. • In April of 1923 the lot now known as Easton was purchased by the North Burlingame Community Club. Club house was completed in 1927 and the name was changed to Burlingame Woman's Club in 1931. • Burlingame Library Board of Trustees and the Burlingame Woman's Club signed a lease option to buy. (1942) Name changed to Easton Library • 1947 Purchase Option to Buy was executed by the Board of Trustees. • 2001 Easton renovation approved. Monies from the Marshall Trust provided the funds for the renovation. • 2003 - Easton closed for remodel; reopened in 2004. • May 2009-December 2010 Easton closed on Fridays due to budget cuts • April 2010 Easton "neighborhood campaign" commenced and successfully raised $70,000 to keep Easton open for a year. Challenges at Easton • Kathy expressed to the Trustees that the lack of air conditioning is one of the challenges that concerns her. • Trustee Murray requested that Brad obtain an estimate for solar panels and also look into the possibility of installing a ceiling fan to help cool the building during heat spells. • Brad and Johnson Woo of Facilities will meet on Thursday June 28th at which time Brad will inquire about possible solutions to the lack of air conditioning at Easton. B. Cancellation of August Meeting due to Vacation Schedules The Trustees agreed to cancel the July meeting instead of the August meeting as this time frame was more convenient. C. Election of Officers for Term of One year. This item will be placed on the August Agenda. Based on a rotation procedure, Trustee Blanco will serve a one term as President of the Board of Trustees and Mike Nagler will serve as Secretary from August 2018 to August 2019. D. Presentation of Anson Burlingame Bust October 12, 2018 On October 12th the Library and the City will be the recipients of a bust of Anson Burlingame donated by the artist and the Chinese Consulate. City Council, Trustees, Foundation members and staff from City Departments will be invited to the presentation. VIII. Adjournment The Meeting was adjourned at 7:OOPM. M/S/C (Rosenthal/Blanco) Respectfully Submitted Brad McCulley City Librarian City of Burlingame BPL Circulation and Study Room Usage —Main Circ —Easton Circ E-media Circ —Study Room Usage —Tech Lab Usage 1.600 E-media 1.400 4,383 X.00 Study Rooms 440 1.200 1.000 Tech Lab 206 Easton 6,584 0.800 Main 47,970 0.600 June June June June June June 2013 2014 2015 2016 2017 2018 BPL Circulation and Study Room Usage —Main Circ —Easton Circ E-media Circ —Study Room Usage —Tech Lab Usage 2.000 Study Rooms 440 1.800 1.600 E-media 1.400 4,615 1.200 1.000 Easton 6,318 0.800 Tech Lab 206 Main 49,735 0.600 July July July July July July 2013 2014 2015 2016 2017 2018 City Librarian Report to Board of Trustees June 19th, 2018 Personnel Updates: o Please welcome Library Aide, Jinelle Remo. Jinelle comes to the BPL from the Redwood City Library where she was a Library Recreation Specialist. She is also the school librarian at Highlands Christian Schools in San Bruno. o Please welcome Library Aide Daniel Coretana. He comes to us with experience from the Foster City Library. General Updates: o Strategic Plan 2017 — Staff have been occupied with other duties, including myself, and Managers have been reminded that Strategic Plans are everyone's responsibility. o Passport Intake update — no update at this time o Training — • CPR training took place here June 1 Ith for Library and City staff. • Emergency shelter training: staff will be participating in this Red Cross led training preparing for any local catastrophe in July o Significant Programs — • Steam Fest Update- The next STEAM Fest will be February 9, 2019. Presenters who have committed so far include the Bay Area Discovery Museum who will be bringing their Try -it - Truck; Xtreme Science will be doing a laser light and science experiment show; Coder Bunnyz will be back to teach children coding; Music at Kohl Mansion will be returning. • Oct 12th 6pm the City/Library will be accepting/unveiling a bust of Anson Burlingame donated by an artist in China with Chinese Consulate/City Depts,/Trustees/Parks & Rec Foundation, etc. invited. It will be an event very much like the recent Donor Event • Summer Reading Kick-off took place Sat June 9tn at the Main but was slightly subdued this year (300 attendees) because of the wind. It took place Monday 1 lth at Easton. • 3D printing update: We will be assisting in printing parts for kids prosthetics for e-Nable, an organization of doctors, engineers, and volunteers that provide inexpensive prosthetics to children all over the world. The filament for these prints are paid for by the Library Foundation. Facilities update: o Parks Division is currently rehabilitating our landscaping. It will be drought tolerant "Mediterranean" plants will be colorful and over time water saving. Foundation report: o June 9th Pop Up Book Sale Sold slightly over $200 worth of books. Great exposure for the Foundation and book selling. Well worth the effort. o Foundation Donor Appreciation was a success. Donors were treated to a great video created by our Library staff, food and drink, and short speeches expounding the many resources our Library has to offer o Upcoming Book Sale Event October Book Sale 10/12, 13 and 14 — Co Chairs are Deb Donaldson (3ra time), Cindy Lazaretti and Jan Mann. JJ UNITED Comfort Solutions, Inc. SM CL4 876569 142 N. Milpitas Blvd., #308 Milpitas, CA. 95035 (408) 272-9888 Phone, (408) 404-4403 Fax le'"Vi'e &P'?'t'er July 25, 2008 City of Burlingame Attn: Johnson Woo 1361 North Carolan Ave Burlingame, CA. 94010 Phone (650) 558-7692 jwoo .burlingame.org Subject: Easton Library Add new air conditioning unit Dear Mr. Woo Per your request, we are submitting our quotation for your requirements as follows: Provide 5 TON unit due to power limitation (208VAC Single Phase), design recommendation would be a 7.5 TON unit (208VAC Three Phase) a. Provide and install new 5 TON condensing unit b. Provide and install roof support for new condensing unit c. Provide and install Evaporator coil in existing Supply Ducting d. Provide and install new duct transition to coil and existing ducting e. Provide and install a new non -programmable thermostat f. Start, test per manufacture instruction Provide recommend 7.5 TON condensing unit and coil Our total net price for above scope is 7 948.00; this price includes applicable taxes. Add $3,357.00 to upgrade system to a 7.5 TON unit Exclusion: Electrical, Building Permit, Structural Engineering and Overtime Thank you for the opportunity to assist you on this project. Proposal Acceptance: If this proposal meets with your approval, please sign, date and return this proposal with your authorization/purchase order number for the work at your earliest convenience. Signature: Date: This estimate is good for 30 days from the date of the estimate. Projects of longer than 30 days duration will be progress billed monthly. Terms: 25% down with order balance due on completion of job; or Net 30 with approved credit application on file. A service charge of 1'/z% will be charged on all Past Due Accounts. Any collection costs, including attorneys fees and court costs required for nonpayment will be borne by purchaser. Any alteration to or deviation from the above scope must be conveyed in written form, and any resultant extra cost will be added to the original estimate as a change order. All agreements are contingent upon strikes, accidents, or delays beyond our control. Limited Warranty: Our warranty is limited to labor and manufacture warranty. Unless specifically included in our agreement; we do not perform design, and do not warrant that the product or service will serve the ultimate purpose intended by the client. Any consequential damages and/or costs that may occur due to a defect in our work are excluded. PO#: Respectfully, Kahing Sit Control Engineer Phone (408) 914-8204 ROTO- N PLUMBERS 220DDmelDr St B1tRetoAlho.Ca 5909 (650 )255-?650 July 30, 2018 Burlingame Public Library Attn: Bradley McCulley 480 Primrose Road Burlingame, CA 94010 Re: pump out 1 grease trap WE ARE HAPPY TO SUBMIT THE FOLLOWING PROPOSAL: We shall pump out one 10 gallon grease trap and dispose of the waste that is removed. The cost to perform this work would be $275.00 All work would be done in a neat and professional manner with no inconvenience to you or your homeowners. Should we find any problems within the piping, we would notify you immediately, along with any recommendations we may have. Should you have any questions, please do not hesitate to call me at (650) 300- 5053 ext.24322. If e mail would be more convenient, I can be reached at jackie.torres@rrsc.com Sincerely, Jackie Torres If you would like to have this work performed, please sign and return to me. Customer Signature Date