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Home My WebLink AboutAgenda Packet - LB - 2018.11.20CITY O p ipQRATED , City of Burlingame Meeting Agenda - Final Library Board of Trustees BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Tuesday, November 20, 2018 5:30 PM Library Conference Room 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES a. Library Board of Trustee Minutes for October 16, 2018 Attachments: Meeting Minutes 4. FROM THE FLOOR (PUBLIC COMMENTS) Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Library Board of Trustee agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees from acting on any matter that is not on the agenda. 5. CORRESPONDENCE AND INFORMATION a. October 2018 Statistics Attachments: Statistics 6. REPORTS a. City Librarian's Report Attachments: Lilbrarian Report b. Foundation Report C. Speaker's Series d. Strategic Plan 7. UNFINISHED BUSINESS a. Edelweiss Analytics Attachments: Reviews City of Burlingame Page 1 Printed on 1111612018 Library Board of Trustees Meeting Agenda - Final November 20, 2018 b. Staff Gift Cards from Fika Cafe C. Update on Employee Pay Comparisons with Other Libraries Attachments: CA State Minimum Wage d. 3D Printing 8. NEW BUSINESS a. Cancellation of December Meetina due to Holidav Schedules b. Staff Recognition Event C. Library Security Update d. 2019 Library Holiday Schedule Attachments: 2019 Schedule 9. ANNOUNCEMENTS 10. ACTION ITEMS 11. ADJOURNMENT Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California. City of Burlingame Page 2 Printed on 1111612018 Burlingame Library Board of Trustees Minutes October 16, 2018 Roll Call Trustees Present: Andy Blanco, Randi Murray, Mike Nagler, Lisa Rosenthal Trustee Absent: Kerbey Altmann Staff Present: Cynthia Rider, Adult Services Manager Sidney Poland, Recorder Staff Absent: Brad McCulley, City Librarian II. Library Board of Trustees Minutes The Trustees unanimously approved the minutes from the September 26, 2018 Board Meeting (Murray/Nagler) III. From the Floor (Public Comments) There were not any representatives from the public who attended the Trustee meeting. IV. Statistics The Trustees reviewed the September statistics noting that circulation of e-media is climbing and that study room usage decreased slightly. V. Reports A. City Librarian's Report Personnel Update • Loma O'Neill will join the Circulation Department as a Library Assistant. • Library staff attended the annual PLP Future of Libraries event at the SFPL main library on Oct. 3rd. Cynthia noted some of the topics presented to attendees were "Do we need to get away from tech in early literacy education and are VR and AR really the future for libraries?". B. Foundation Report The Foundation raised approximately $6,000 at their October book sale. Increased publicity and constant re -stocking of items helped sales. VI. Monthly Report - Cynthia Rider - Adult Services Cynthia gave the Trustees an overview of how adult programming functions. Staff decided to adopt a theme for their programs every 6 months. The current theme is "Get Healthy at the Library". One of the ideas is to have fewer programs with a wider variety of subject matter and hopefully increase attendance. For example, both the Drag Queen and pickling programs were attended by an entirely new audience. The First Friday art shows, overseen by Elaine Tai, have been very successful with attendance at most shows in the 100 people range. It has been decided to discontinue the art shows in the winter partially due to the possibility of inclement weather. The program theme for January is "Connecting with Your Community". Cynthia emphasized that one of her program goals is to support new authors at the library and give them the opportunity to promote their books by giving book talks. VII. Unfinished Business Speaker's Series Trustee Murray reported that the event held on Saturday, October 6tn featuring Patricia Arquette, Academy Award Winning Actor and Activist, and Congresswoman Jackie Speier was thoroughly enjoyed by all who attended. Randi noted that Jackie Speier has written a new book entitled "Undaunted" that will be available to the public in the near future. The date for the next speaker's series has not been determined. VIII. New Business A. Staff Gift Cards for Library Cafe Trustee Nagler suggested giving $5.00 gift cards for the Fika Cafe to staff for anniversary recognition or other special occasions. Funding would come from one of the Trustee funds. This item will be on the November agenda. B. Gavin Jones/Duvateen Sound Invoice The Trustees unanimously passed a motion to fund the sound system used for the Speaker's Series provided by Gavin Jones/Duvateen Sound in the amount of $1,700. M/S/C (Rosenthal/Nagler) IX. ANNOUNCEMENTS Cancellation of December Meeting will be placed on the November agenda. Staff Recognition event will be placed on the November agenda X. Adjournment The Meeting was adjourned at 6:20pm. M/S/C (Rosenthal/Nagler) The next meeting of the Library Board of Trustees will be held on November 20, 2018 in the Upper Level Meeting Room at 5:30pm. Respectfully Submitted Brad McCulley City Librarian City of Burlingame BPL Circulation and Study Room Usage —Main Circ —Easton Circ E-media Circ —Study Room Usage —Tech Lab Usage 2.200 E-media 2.000 4,698 1.800 1.600 1.400 Study Rooms 441 Tech Lab 1.200 411 1.000 Easton 6,829 0.800 Main 43,582 0.600 Oct Oct Oct Oct Oct Oct 2013 2014 2015 2016 2017 2018 City Librarian Report to Board of Trustees November 20, 2018 BURL I NOAMI Personnel Updates: Comings and Goings o City Librarian Menlo Park — retired and recruitment pending. Nick Szegda acting City Librarian. o City Librarian San Mateo Public — retired and recruitment pending. James Moore acting City Librarian. o Drew Flinders Deputy Fire Chief — retiring Dec 28 o Eric Wollman Police Chief — retiring Dec 28. Captain Mike Matteucci replacing. o Children's Library Asst. II Jan Eustis — retiring Dec 28 Recruitments o Circulation has a recruitment for Library Aides. o Library Admin will be recruiting for 25-hour Volunteer Coordinator in Jan/Feb 2019 o Adult Services and Children Services continue to host a combined recruitment available on Calopps.org General Updates: o Strategic Plan 2017 — oral report o Passport Intake update — N/A o Policy — Library Security Camera policy pending City Attorney approval o Training — • Staff and City Librarian attended the yearly California Library Association Nov 9-11 in Santa Clara. Staff will present on their experiences and perceptions at Managers Meeting in December. • Professional Development Day is scheduled for Friday, March 29 and the Library will be closed. o Significant Events: • Anson Burlingame Bust unveiling Nov 16 approximately 140 attended including o Facilities update: • Blinds in Reading room have been installed. New blinds for other library spaces will be budgeted when possible until all public window blinds have been replaced. o Foundation report: • N/A EDELWEISS REVIEWS Des Moines Public Library, IA Kathy Leonard Collection Development Manager LENGTH OF USAGE: 1.5-2 years USES • Weeding lists TS uses it most, weeding used most • CDV: category performance comparison, genres collections checking out well at different branches, where understocked, more room for good performers • Collection analysis, branch reports for top titles, multiple copies to 1 copy when to do this • ISBN for print runs, marketing/publicity planned for titles will help w/ ordering, e.g. 75k copies and publicity plans for them then by more for an unknown • Subject searching • Publicity plans, covers before vendors • Daily data dumb USED COLLECTION HQ BEFORE Edelweiss is cheaper than Collection HQ. CHQ didn't have the great marketing plans or print runs that you can get from edelweiss. Collection dev in Edelweiss is much better BENEFITS • Great customer service, very good about resolutions and follow-up • Training is good, help pages DRAWBACKS • In general really happy, few little glitches, really good when something isn't working. Support is terrific. Training is good. Glitches, how our system works w/ our system. They use Horizon. "Last Activity" our system doesn't record it the way they define it. They fixed it. Moreno Valley Public Library, CA Ivorie Franks Library Director How long have you had Edelweiss? Moreno Valley Public Library has used Edelweiss for 2 years. What do you use it for? Moreno Valley Public Library staff uses Edelweiss for reviewing large collections with low circulation and reviewing small collections with high circulation. Who on your staff uses it? Moreno Valley Public Library Leadership Team members utilize Edelweiss. Key staff members that utilize Edelweiss include the Adult Services Librarian, Circulation Supervisor, Library Director, Mall Branch Supervisor, and Youth Services Librarian. Can you list a couple of pros and cons? Pros for Edelweiss is a nonjudgmental way for staff to objectively weed collections, purchase new materials for library collections, and review collections of local libraries in comparison to your library system. Cons for Edelweiss are not being able to factor collection development budgets and the frequency of purchasing new materials in usage results. Jackson County Library Wendy Glimpse Collection Development Librarian How long have you had Edelweiss? Since June 2018 What do you use it for? • Withdrawing • Titles that need to buy that other libraries are, selection • Stale titles for big weeding Who on your staff uses it? • Just Wendy, CDV librarian Can you list a couple of pros and cons? • Pros: Interface is easy to use • Cons: Duplicated titles, e.g. some teen titles appear in both "YA SciFi" and "YA Misc" — but this could be a training issue or a cataloging issue. Also withdrawn items don't get removed right away. Anything else? It has amazing tools, but I don't understand all of it — possibly because I was never properly trained. Duplicates are an issue. One item is represented in multiple places. Withdrawn items don't get removed right away. Would be helpful if didn't have that issue. CA State Minimum Wage https://www.dir.ca.gov/dlse/SB3 FAQ.htm New Minimum Wage Phase in Requirement 2017-2023 SB 3 Frequently Asked Questions The following Frequently Asked Questions guidance is meant to address specific questions relating to SB 3 (Leno, Chapter 4, Statutes of 2016) and how the phase -in of minimum wage rates will apply. For additional information about general questions regarding the Minimum Wage please see the Labor Commissioner's Minimum Wage Frequently Asked Questions page. What is the schedule for the new state minimum wage increases created by SB 3 (Lena, Chapter4, Statutes of 2016)? How will I know what minimum wage rate applies to my workplace? Date Minimum Wage for Employers with 25 Employees or Less Minimum Wage for Employers with 26 Employees or More January 1, 2017 S10.00/hour S10.50/hour January 1, 2018 S10.501hour S11_00/hour January 1, 2019 S11.00/hour S12.00/hour January 1, 2020 S12.00/hour S13.00/hour January 1, 2021 S13-00/hour S14.00/hour January 1, 2022 S14.00/hour S15.00/hour January 1, 2023 S15.00/hour Library Holiday Schedule 2019 Date Holiday Tuesday, January 1 New Year's Day 2019 Sunday, January 20 Library Closed - Observance - Martin Luther King, Jr. Day Monday January 21 Martin Luther King, Jr. Day Sunday, February 17 Library closed - Observance of President's Day Monday, February 18 President's Day Friday, March 29 Library Closed - Professional Development Day Sunday, April 21 Library Closed - Spring Holiday Sunday, May 26 Library Closed - Observance of Memorial Day Monday, May 27 Memorial Da Thursday, July 4 Independence Day Sunday, September 1 Library Closed - Observance - Labor Day Monday, September 2 Labor Day Sunday, October 13 Library Closed - Observance - Columbus Day Monday, October 14 Columbus Day Thursday, October 31 Library Closes at S:OOpm for Halloween Sunday, November 10 Library Closed - Observance of Veterans Day Monday, November 11 Veterans Day Wednesday, November 27 Library Closes at 5:OOpm for Thanksgiving Thursday, November 28 Thanksgiving Day Thursday, November 29 Library Closed - Post -Thanksgiving Day Tuesday, December 24 Library Closed (1/2 day) for Christmas Eve Day Wednesday, December 25 Christmas Day Tuesday, December 31 Library Closed (1 / 2) Day for New Year's Eve Wednesday, January 1 New Year's Day 2020