HomeMy WebLinkAboutAgenda Packet - LB - 2018.12.18•
City of Burlingame BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME
F
BURLINGAME, CA 94010
I
Meeting Agenda - Final
Library Board of Trustees
Tuesday, December 18, 2018
5:30 PM Library Conference Room
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF MINUTES
a. Approval of the Library Board of Trustee Minutes for November 20, 2018
Attachments: Meeting Minutes
4. FROM THE FLOOR (PUBLIC COMMENTS)
Members of the public may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Library Board of Trustee agenda may do so during this public comment period
The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Library Board of Trustees
from acting on any matter that is not on the agenda.
5. CORRESPONDENCE AND INFORMATION
a. November 2018 Statistics
Attachments: November 2018
Trailing 12 months
6. REPORTS
a. City Librarian's Report
Attachments: Report
b. Foundation Report
C. Speaker's Series
d. Strategic Plan
Attachments: Strategic Plan Goal C
City of Burlingame Page 1 Printed on 1211412018
Library Board of Trustees Meeting Agenda - Final December 18, 2018
7. UNFINISHED BUSINESS
a. Edelweiss Analytics
Attachments: Staff Report
b. Staff Gift Cards from Fika Cafe
C. Flexibly Staffed Library Aide Classifications
Attachments: Proposal
d. Staff Recognition Event
8. NEW BUSINESS
a. Easton Air Conditioning
Attachments: Design Fee Estimate
b. Books Inc. Closing
9. ANNOUNCEMENTS
10. ACTION ITEMS
11. ADJOURNMENT
Any writings or documents provided to a majority of the Library Board of Trustees regarding
any item on this agenda will be made available for public inspection at the Reference Desk of
the Burlingame Public Library, 480 Primrose Road, Burlingame, California.
City of Burlingame Page 2 Printed on 1211412018
Burlingame Library
Board of Trustees Minutes November 20, 2018
Roll Call
Trustees Present: Kerbey Altmann, Andy Blanco, Randi Murray,
Mike Nagler, Lisa Rosenthal
Staff Present: Tommy McMahon, Adult Services Manager
Sidney Poland, Recorder
Staff Absent: Brad McCulley, City Librarian
II. Library Board of Trustees Minutes
The Trustees unanimously approved the minutes from the October 16,
2018 Board Meeting (Rosenthal /Altmann)
III. From the Floor (Public Comments)
There were not any representatives from the public who attended the
Trustee meeting.
IV. Statistics
The Trustees reviewed the new trailing 12-month chart which shows the
overall trend in Circulation, E-Media Circulation, Study Room Usage and
Technology Laboratory Usage. This chart will be included on a monthly
basis.
V. Reports
A. City Librarian's Report
• Personnel Update - Circulation is recruiting for Library Aides.
Adult Services and Children's Services are holding a combined
recruitment. Recruitment information is available on Calopps.org.
• Anson Burlingame Event - On November 16th, the library hosted
the dedication of the Anson Burlingame Bust created and donated
by the artist ZHOU Limin to the City of Burlingame. Dignitaries
from the Chinese Consulate, City Council members, members of
City Commissions and other interested parties attended the event.
The bust of Anson Burlingame will reside permanently at the
Burlingame Library.
• California Library Association Conference - Nov. 8th_11th
Elaine Tai, Adult Services Librarian, gave two presentations at
CLA. One was on marketing and the other on art in the library.
Elaine has been instrumental in organizing an art event the first
Friday of every month.
B. Foundation Report No Report
C. Speaker's Series No Update
D. Strategic Plan
• The Strategic Plan has 5 goals: A. Provide Engaging, Customized
Experiences, B. Build Inclusive Community Connections,
C. Foster a wide range of literacy and life skills, E. Enable our staff
members to thrive, grow and be deeply engaged in realizing our
vision and mission.
• Last year the staff worked on Goals B and E. Currently the staff is
working on goals C and D. Staff in each department will discuss
ways in which they are supporting the goals such as programs or
activities.
• Staff in all departments will meet to discuss the progress that is
being made in their efforts to support the specific goals.
E. Overdrive Advantage - Tommy gave the Trustees a brief overview
of the workings of Overdrive Advantage. The program allows the
library to supplement the Peninsula Library System's shared
e-book collection with additional items or additional copies of
popular items.
VI. Unfinished Business
A. Edelweiss Analytics
Edelweiss is a software program that simplifies the process of
retrieving information relating to collection development. Here are
some of examples of how Edelweiss can be useful to libraries.
• Help to weed the collection.
• Assist in providing information as to library materials that
could possibly be an addition to the collection.
• Provides information on library materials that other libraries
are adding to their collection.
• Shows what is trending in different libraries throughout the
United States that use it as a collection development resource.
B. Staff Gift Cards for Library Cafe
The Trustees approved the motion of Trustee Murray to give each
employee a $10.00 gift certificate to the Fika Cafe for the total
amount of $750. M/S/C (Murray/Altmann)
C. Update on Employee Pay Comparisons with Other Libraries
Currently there are 5 different pay increases for the Library Aide
position. Each step is approximately a 5% increase. Management
staff is in the process of conducting a survey with other libraries in
the PLS system to determine what their salary schedule is for the
Library Aide position.
D. 3D Printing
Tommy showed the Trustees a sample of a hand prosthesis that
Jason created with the 3-D printer. There is a kit that provides
screws and Velcro. The hope is that by using the 3-D printer as a
tool to create prostheses the cost will be less expensive.
VII. New Business
A. Cancellation of December Meeting
The Trustees decided to meet in December to discuss and approve
funding for the Edelweiss Analytics software.
B. Staff Recognition Event
Trustee Nagler will contact Francesca at Sixtos Cantina to discuss
plans for this event. Sunday, January 27th is the requested date.
C. Library Security
Trustee Nagler expressed his concern that weekend staff be trained
on security measures. Panic buttons have been installed at the
public desks. Also, a police radio has been placed in the Circulation
workroom. This device connects directly with the police department.
Emergency Trainings are as follows:
• Emergency Action Plan - December 1 lth
• Active Shooter Training - December 13th
• Both of these trainings will be filmed for staff that could not
attend.
D. Holiday Schedule
The Trustees approved the Holiday Library Schedule for 2019.
M/S/C (Rosenthal/Randi)
VIII. Adjournment
The Meeting was adjourned at 6:20pm. M/S/C (Rosenthal/Altmann)
The next meeting of the Library Board of Trustees will be held on
December 18, 2018 in the Upper Level Meeting Room at 5:30pm.
Respectfully Submitted
Brad McCulley
City Librarian
City of Burlingame
BPL Circulation and Study Room Usage
-Main Circ -Easton Circ -E-media Circ -Study Room Usage -Tech Lab Usage
2.200
2.000
E-media
4,877
1.800
1.600
1.400 Study Rooms
386
1.200
Tech Lab
311
1.000
Easton
5,756
0.800 Main
44,079
0.600
Nov Nov Nov Nov Nov Nov
2013 2014 2015 2016 2017 2018
BPL Circulation and Study Room
Usage - Trailing 12 Months Chart
-Main Circ Easton Circ -E-media Circ -Study Room Usage -Tech Lab Usage
1.300
E-media
1.200
Study
Rooms
1.100
Tech Lab
1.000
Main
Easton
0.900
Nov
Dec Jan Feb Mar Apr
May Jun Jul Aug Sep Oct
Nov
2017
2017 2018 2018 2018 2018
2018 2018 2018 2018 2018 2018
2018
City Librarian Report to Board of Trustees
December 18, 2018
BURL I NOAMI
Personnel Updates:
Comings and Goings
o Welcome new Library Aides Sharon Campbell, Dianne Wu, Jonathan Steimnitz to Circ Dept.
o Eric Wollman Police Chief — retiring Dec 28. Captain Mike Matteucci replacing.
o Children's Library Asst. II Jan Eustis — retiring Dec 28. Jan will be missed for her vivaciousness and outsized
personality.
Recruitments
o Circulation has an applicant waiting for a background check and will have a complete roster after this
hire.
o Library Admin will be recruiting for 25-hour Volunteer Coordinator in Jan/Feb 2019
o Adult Services and Children Services continue to host a combined recruitment available on Calopps.org
General Updates:
o Strategic Plan 2017 — see attachment in packet
o Passport Intake update — N/A
o Policy —
• Library Security Camera policy pending City Attorney approval
• PLS has recently updated its Law Enforcement Information Request (previously known as
Patriot Act Requests) procedures.
o Training —
• Staff attended Emergency Action Plan training December 12
• Staff attended Active Shooter training Dec 13
• Professional Development Day is scheduled for Friday, March 29 and the Library will be closed.
o Significant Events:
• Dec 6 Santa Visit — 300 attendees
• Dec 13 Concert and Cider
• Dec 21 Winter Solstice Yoga Story Time
• Dec 28 Non Year Eve Party
o Facilities update:
• Light bulbs will be replaced throughout library soon using LED bulbs as a cheaper more
1
sustainable alternative
• Easton air conditioning: see attached with discussion
Foundation report:
• N/A
Goal C: Foster a wide range of literacy and life skills
Strategy 1. Educate and support parents and caregivers in their role in early literacy and school
success.
Action Item
Owner
Requirements
Deadline
Status
1a
Security/Privacy Series
TS & Ref
1b
Provide early literacy
workshops and tools
Children's
ongoing
1c
1d
1e
1b. Present early literacy Raising a Reader workshop for parents.
-- Incorporate a literacy tip into storytimes & provide selected tips on our website as well as in a
bookmark to further educate parents/caregivers.
Strategy 2. Provide life skills programs for young people transitioning to adulthood.
Action Item
Owner
Requirements
Deadline
Status
2a
Career Seminar for Teens
Children's/Teen
Dec. 2019
2b
Teen Home life skills
Children's/Teen
ongoing
2c
2d
2e
2a. Children's/Teen will offer a career seminar for teens spotlighting unusual jobs (possible
partnership with Parks & Rec)
2b. Teen Home Life skills workshops for teens planned for 2019.
Strategy 3. Promote digital and information literacy.
Action Item
Owner
Requirements
Deadline
Status
3a
Offer a series on digital
Adult Services
Will run
literacy
4/19-11/19
3b
Share the results of PLP's
News Literacy Resource
Adult
Services/Tai
5/18
Toolkit/Pop-up exhibits
3c
Offer a series of coding
workshops for children and
Children's/Teen
ongoing
teens
3d
3e
3a. Adult services will offer 3 formal classes (Scam/Fraud prevention, Internet Privacy/Security,
and Google Drive), 3 pop-up info tables (Overdrive eBooks, Mango Languages, AtoZ Databases),
and a page will be created on the library's website to house helpful links and info on this topic.
Surveys will be used before and after for the formal classes to measure outcomes.
3b. Adult Services Librarian Elaine Tai was part of the Pacific Library Partnership's News Literacy
Work Group and helped develop PLP's News Literacy Toolkit. Elaine will work to create a short
version of the toolkit that we can host on our website. She will also develop interactive library
exhibits that will get patrons to think about and question how information is presented to them
There will be a minimum of 3 exhibits.
Strategy 4. Teach financial literacy for different phases of life.
Action Item
Owner
Requirements
Deadline
Status
4a
Establish a connection with
local, vetted financial group
to teach a series of financial
Adult Services
June 2019
literacy courses
4b
Provide personal finance for
Children's/Teen
May 2019
teens
4c
4d
4e
4a. City Council has expressed concerns about the library presenting financial talks. The library
will find a not for profit group or individual that City Council approves of. The proposed topics
are Retirement, Loan Forgiveness, and Investing.
4b. Partner with San Mateo Credit Union to present a personal finance workshop for teens.
Strategy 5. Develop health literacy programs and resources for all ages.
Action Item
Owner
Requirements
Deadline
Status
5a
Healthy Living at the Library
Adult
Jan. 2019
o
90/
series
Services
5b
Register as a liaison library with
Adult
the National Network of
Jan 2019
50%
Services
Libraries of Medicine
Sc
Provide health programs for
preschool and toddler storytime
Children's
Dec. 2019
groups
5d
Se
5a. Based on the strategic plan, the Adult Services department created their first program plan
based on a theme, Healthy Living at the Library. The majority of the plan ran from July -Sept
2018, but the theme extends through the end of 2018. Programs included mindfulness,
happiness through yoga, nutrition, body positivity, and self-defense. Future programs include a
series on mindfulness and a program on mindful travel.
5b. The Library is registered as a liaison library with the NNLM. They will provide us with
information and training opportunities so that we can better serve patrons on health issues. The
mission of the National Network of Libraries of Medicine (NNLM) is to advance the progress of medicine
and improve the public health by providing all U.S. health professionals with equal access to biomedical
information and improving the public's access to information to enable them to make informed
decisions about their health.
5c. Kelly is checking with San Mateo County Health about health programs that can be presented to
educate children/parents.
--A Dental Care puppet show will be offered for young children in February 2019.
TRUSTEE
STAFF REPORT
To: Library Board of Trustees
Date: December 18, 2018
From: Megan Wong, Tech Services Manager
Subject: Request for Funding for Edelweiss Analytics
RECOMMENDATION
Staff recommends funding for Edelweiss Analytics (EA) as a beta purchase for one year.
BACKGROUND
Circulation numbers have slowly plummeted in Public Libraries throughout the United States. Staff
are exploring new ways of recapturing some of these circulation statistics such as counting
materials used in-house only as a circulation. EA will allow us to run broad "state of the collection"
reports and very targeted reports for individual collections. More importantly Libraries are notorious
for "silo mentality" where one or two staff members hold the keys to certain functions. Every librarian
will be able to review their collection for needs, weeding, and any improvements.
DISCUSSION / REVIEWS
EA will provide staff with an assessment of the Library strengths and weaknesses of its book
collection to assist Librarians in collection development, increasing patron satisfaction and by;
1. matching the collection genres to industry -wide peer and bookstore holdings,
2. evaluating collection genre on four metrics; freshness, relevance, hit rate, turnover
3. Making analyses actionable.
FISCAL IMPACT
Funding is requested in the amount of $5,000 subscription plus $500 one-time set up fee, totaling
$5,500. This is a yearly subscription fee. Monthly updates will be included in Trustee Reports and
an assessment before January 2020 to review funding.
Exhibits:
• List of reviews from Libraries currently using EA
• Sample report?
1
11
BUFUNOAME
To: Brad McCulley, City Librarian, City of Burlingame
Date: November 21st, 2018
Subject: Readjustment of Library Aide Pay Scale/Creation of Library Aide 11 Classification
Recommendation
We recommend the creation of a Library Aide II classification in order to stay competitive
among other libraries and to retain exemplary employees who replenish higher level library -
staff positions when they become vacant.
Background
There has been high turnover within the position of Library Aide. Employees leave the
position due to various reasons including the high cost of living in the Bay Area, finding better
opportunities in other libraries, and getting promoted from within our organization. Our
current opening of Library Aide on Calopps.org has been open since April 2018. Two of four
new hires within this recruitment have left the Library to pursue opportunities elsewhere. In
May, one potential new hire rejected the position stating that, "...the hourly rate doesn't
justify the time commitment I would have to make." These trends suggest that our current
pay scale does not reflect the impact of the rising costs of living in our area.
Discussion
The position of Library Aide is ideal for those pursing a start to their career in libraries. As
such, the Library needs to stay competitive with neighboring libraries to attract potential
employees to its workforce. The City of San Mateo will soon enact a $15.00 minimum wage.
The SMCL organization just recently raised their pay scales for the position of Library Aide.
Below is a table comparing current Library Aide pay scales to those of neighboring libraries.
Library Aide Pair Scales - Burlingame, San Mateo County, City of an Mateo, and
San Francisco
STEP
BPL
SMCO
SMPL
SFPL
A
$
12.57
$
16.00
$
15.00
$
21.71
B
$
13.17
$
16.92
$
15.68
$
22.77
C
$
13.83
$
17.89
$
16.39
$
23.92
D
$
14.55
$
18.92
$
17.13
$
25.12
E
$
15.25
$
20.01
$
17.91
$
26.36
11
BURLINOAME
Below is an estimated pay scale for the position of Library Aide I I followed by the pay scale
for the classification after Library Aide, Library Assistant 1/11.
Library Aide II Estimated Pay Scale
Step A
Step B
Step C
Step D
Step E
Library Aide 1
14.57
15•17
15.83
16.55
17.25
Library Aide II
16.03
16.73
17.46
18.23
19.04
Library Assistant 1/11 Pay Scale
Step A
Step B
Step C
Step D
Step E
Step F
Library Assistant 1
21.51
22.64
23.75
24.84
26.15
26.81
Library Assistant II
24.00
25.09
26.43
27.6o
28.96
Conclusion
While the proposal aims to create a classification of Library Aide II with a higher pay rate, it
also aims to steady employee turnover leading to less recruitment efforts by hiring managers,
administrative assistants, and oversight from the HR department. More importantly, it would
assist these employees with the rising costs of living in the Bay Area while also providing them
additional opportunities for step increases after reaching Library Aide Step E.
City of Purlingame - HVAC Upgrade for Easton Library
#
Task
Budget
Hours
1
Estimate AC loads through modeling of existing building
16
2
Review as available Structural plans for the building and electrical plans
8
3
Review building adjacencies to confirm no show stoppers for placemet of AC condensers immedialtly next
to building.
8
3
Develop schematic plans for cooling additon, while minimizing addition of any new weight on roof for
structural reasons
80
4
Upon approval of schematic plans, produce construction documents and specs. For plan check
80
5
Coordinate with City and PG&E for addional power feed to the building if needed
16
61
Review and update plans based on plan check comments
40
7
Assist City during bid walk and job advertisement
8
TOTAL
256
Average Billing
Rate ME-EE and SE disciplines
$185
Proposed Fee Through Design Phase
$47,360