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HomeMy WebLinkAboutAgenda Packet - CC - 2020.01.06City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 . gu . Meeting Agenda - Final City Council Monday, January 6, 2020 7:00 PM Council Chambers CLOSED SESSION - 6:15 p.m a. Approval of the Closed Session Agenda b. Closed Session Community Forum: Members of the Public May Address the Council on any Item on the Closed Session Agenda at this Time C. Adjournment into Closed Session d. Conference with Legal Counsel — Anticipated Litigation ( Cal. Govt. Code & 54956 9) one case: Police Officers' Association and Police Sargeants' Association Note: Public comment is permitted on all action items as noted on the agenda below and in the non -agenda public comment provided for in item 7. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although the provision of a name, address or other identifying information is optional. Speakers are limited to three minutes each; the Mayor may adjust the time limit in light of the number of anticipated speakers. All votes are unanimous unless separately noted for the record. 1. CALL TO ORDER - 7:00 p.m. - Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. REPORT OUT FROM CLOSED SESSION 5. UPCOMING EVENTS 6. PRESENTATIONS a. Measure I Oversight Committee Report City of Burlingame Page 1 Printed on 11212020 City Council Meeting Agenda - Final January 6, 2020 7. PUBLIC COMMENTS, NON -AGENDA Members of the public may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Council agenda may do so during this public comment period. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter that is not on the agenda. 8. APPROVAL OF CONSENT CALENDAR Consent calendar items are usually approved in a single motion, unless pulled for separate discussion. Any member of the public wishing to comment on an item listed here may do so by submitting a speaker slip for that item in advance of the Council's consideration of the consent calendar. a. Adoption of City Council Meeting Minutes for December 16, 2019 Attachments: Meeting Minutes b. Confirmation of the Mayor's Council Assignments for 2020 Attachments: Staff Report 2020 Council Assignments C. Adoption of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Urban Field Studio for Conceptual Design Options for a Public Plaza on City Parking Lot E and Coordination with the Development at 220 Park Road (Former Post Office Site) Attachments: Staff Report Resolution Professional Services Agreement Exhibit A - Urban Field Studio Scope of Work d. Open Nomination Period to Fill Two Vacancies on the Measure I Citizens' Oversight Committee Attachments: Staff Report e. Open Nomination Period to Fill One Vacancy on the Planning Commission Attachments: Staff Report f. Approval of Library Staff Out of State Travel Attachments: Staff Report 9. PUBLIC HEARINGS (Public Comment) city of Burlingame Page 2 Printed on 1/2/2020 City Council Meeting Agenda - Final January 6, 2020 a. Public Hearina to Introduce an Ordinance Amending Chapters 13.36.030. 13.36.040. and 13.40.010 of the Burlingame Municipal Code to Extend the Parking Time Limit from One Hour to Two Hours and Increase the Parking Meter Rate on Broadway from El Camino Real to California Drive Attachments: Staff Report Ordinance BMC Update Broadway BID's Letter b. Public Hearina to Introduce an Ordinance Amendinq Chapters 13.24.010 and 13.24.015 of the Burlingame Municipal Code to Reduce the Posted Speed Limit on California Drive between Oak Grove and Peninsula Avenues to 25 MPH Attachments: Staff Report Ordinance BMC Update 10. STAFF REPORTS AND COMMUNICATIONS (Public Comment) a. Consideration of an Enhanced Program to Address Illegal Dumping Attachments: Staff Report b. Adoption of a Resolution Authorizing Amendment of the City Manager's Employment Agreement to Provide a Salary Increase, and Approving the City of Burlingame Pay Rates and Ranges (Salary Schedule) Attachments: Staff Report Resolution Contract Amendment Salary Schedule 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Councilmembers report on committees and activities and make announcements. a. Mayor Beach's Committee Report Attachments: Committee Report 12. FUTURE AGENDA ITEMS 13. ACKNOWLEDGMENTS The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Safety & Parking Commission, Beautificaiton Commission, Parks & Recreation Commission, and Library Board of Trustees are available online at www.burlingame.org. City of Burlingame Page 3 Printed on 1/2/2020 City Council Meeting Agenda - Final January 6, 2020 14. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at (650)558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. NEXT CITY COUNCIL MEETING - Next regular City Council Meeting Tuesday, January 21, 2020 City Council Goal Setting Session - Saturday, January 25, 2020 at 9:00 a.m. in the Lane Room VIEW REGULAR COUNCIL MEETING ONLINE AT www.burlingame.org/video Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office counter at City Hall at 501 Primrose Road during normal business hours. City of Burlingame Page 4 Printed on 1/2/2020 Agenda Item 8a Meeting Date: BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting on December 16, 2019 1. CALL TO ORDER 1/06/2020 A duly noticed meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Vice Mayor Beach's family. 3. ROLL CALL MEMBERS PRESENT: Beach, Brownrigg, Colson, O'Brien Keighran, Ortiz MEMBERS ABSENT: None 4. REPORT OUT FROM CLOSED SESSION There was no closed session. 5. UPCOMING EVENTS Mayor Colson reviewed the upcoming events taking place in the city. 6. PRESENTATIONS a. RECOGNITION OF FIRE CHIEF KAMMEYER'S SERVICE Mayor Colson called Fire Chief Kammeyer up to the podium and introduced his family that were in attendance including his wife Jennifer, daughter Cora, two sisters-in-law Melissa and Monica, and father-in-law Tom and his wife Carol. Mayor Colson then presented Fire Chief Kammeyer with a proclamation honoring his 20 years of combined service with the Burlingame Fire Department and Central County Fire Department. The Council thanked Fire Chief Kammeyer for his service and wished him well on his retirement. Burlingame City Council December 16, 2019 Unapproved Minutes Agenda Item 8a Meeting Date: 1/06/2020 Fire Chief Kammeyer thanked the men and women of the Central County Fire Department, the Council, the community, his family, and the staff. Fire Chief Kammeyer recognized City Manager Goldman for all her support and guidance over the years. County Supervisor Dave Pine presented Fire Chief Kammeyer with a resolution on behalf of the County Board of Supervisors. Hillsborough Councilmember Marie Chuang said a few words about Fire Chief Kammeyer's service to the community. b. PROCALAMATION HONORING KERNS FINE JEWELRY ON ITS 75TH ANNIVERSARY Mayor Colson presented Kern's Fine Jewelry with a proclamation for their 75th anniversary. The Councilmembers thanked Kern's Fine Jewelry for their help and dedication to the community over the years. The representatives of Kern's Fine Jewelry thanked the Councilmembers and the community for their continued support. 7. PUBLIC COMMENT Mr. Salah Abu Bakr from the Muslim community on the Peninsula thanked the Councilmembers for their work in the community. 8. CONSENT CALENDAR Mayor Colson asked the Councilmembers and the public if they wished to remove any item from the Consent Calendar. No items were removed. Councilmember Brownrigg made a motion to approve the Consent Calendar; seconded by Councilmember Keighran. The motion passed unanimously by voice vote, 5-0. a. ADOPTION OF THE 2020 CITY COUNCIL CALENDAR City Clerk Hassel -Shearer requested Council adopt the 2020 City Council Calendar. b. ADOPTION OF A RESOLUTION DECLARING THE RESULTS OF THE MUNICIPAL ELECTION HELD ON NOVEMBER 5TH, 2019 City Clerk Hassel -Shearer requested Council adopt Resolution Number 153-2019. Burlingame City Council December 16, 2019 Unapproved Minutes Agenda Item 8a Meeting Date: 1/06/2020 c. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH MOBILE MODULAR MANAGEMENT CORPORATION FOR THE TEMPORARY RECREATION FACILITIES DURING THE CONSTRUCTION OF THE NEW COMMUNITY CENTER AT AN INSTALLATION COST OF $183,012.30, AND A MONTHLY COST OF $15,157.84, City Project No. 83240. Parks and Recreation Director Glomstad requested Council adopt Resolution Number 154-2019. d. ADOPTION OF A RESOLUTION ACCEPTING THE EASTON ADDITION SEWER REHABILITATION PROJECT WITH CITYWIDE NEIGHBORHOOD SEWER REHABILITATION, PHASE 4, City Project No. 84192 DPW requested Council adopt Resolution Number 155-2019. e. ACCEPTANCE OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2019 Finance Director Augustine requested the acceptance of the Comprehensive Annual Financial Report. 9. PUBLIC HEARINGS There were no public hearings. 10. STAFF REPORTS There were no staff reports. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS a. MAYOR COLSON'S COMMITTEE REPORT b. COUNCILMEMBER KEIGHRAN'S COMMITTEE REPORT c. COUNCILMEMBER ORTIVS COMMITTEE REPORT d. COUNCILMEMBER BROWNRIGG'S COMMITTEE REPORT 12. FUTURE AGENDA ITEMS No items were suggested. 13. ACKNOWLEDGEMENTS Burlingame City Council December 16, 2019 Unapproved Minutes Agenda Item 8a Meeting Date: 1/06/2020 The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Safety & Parking Commission, Beautification Commission, Parks and Recreation Commission, and Library Board of Trustees are available online at www.burlin ag me.org. 14. CEREMONIAL a. INSTALLATION AND ROTATION OF COUNCILMEMBERS Mayor Colson began by recognizing Supervisor Dave Pine and Hillsborough Councilmember Marie Chuang, former Supervisor John Ward, Executive Director of ReThink Waste Joe La Mariana, Burlingame School District Board of Trustees members Florence Wong and Elizabeth Kendall, former Mayors Jerry Deal, Terry Nagel, Frank Pagliaro, and Cathy Baylock, former Councilmembers John Root and Russ Cohen, former Fire Marshal Rocky Yballa, and the many current and former Burlingame Commissioners that were in attendance. Next, Mayor Colson and Vice Mayor Beach were sworn in to each serve five-year terms. Mayor Colson was sworn in by her husband Eric Colson. Vice Mayor Beach was sworn in by her husband Duff Beach. Mayor Colson said a few words of thanks to staff, the community, and her colleagues, who helped her through the year. Next, she reviewed the Council's past year, going over their work on sustainability, transportation, housing, and infrastructure. Then, she discussed the five working committees that were established at the Goal Setting Session in January to address: Broadway Grade Separation; Safety at City Hall; the Rollins Road Neighborhood; El Camino Real; and Sea Level Rise. Mayor Colson explained how the Council's rotation worked. She stated that in 1999, the Council adopted a formal rotation procedure to ensure that each councilmember will become mayor in a routine, pre -established order. She then introduced Emily Beach as the new Mayor and Ann O'Brien Keighran as the new Vice Mayor. Mayor Beach thanked Councilmember Colson for her hard work the last year as Mayor. Then, each Councilmember said a few words about Councilmember Colson's time as Mayor. Mayor Beach thanked everyone for being there. She discussed the year ahead, and highlighted three topics: the rehabilitation of El Camino Real, addressing the need for affordable housing, and the Bicycle and Pedestrian Master Plan. 15. ADJOURNMENT Mayor Beach adjourned the meeting at 8:28pm. Respectfully submitted, Meaghan Hassel -Shearer City Clerk Burlingame City Council December 16, 2019 Unapproved Minutes BURL AGENDA NO: 8b STAFF REPORT MEETING DATE: January 6, 2020 To: Honorable Mayor and City Council Date: January 6, 2020 From: Meaghan Hassel -Shearer, City Clerk — (650) 558-7203 Subject: Confirmation of the Mayor's Council Assignments for 2020 RECOMMENDATION Staff recommends the City Council review, make changes if necessary, and approve the Mayor's Council assignments for 2020. Exhibit: • 2020 Council Assignments 1 CITY OF BURLINGAME 2020 COUNCIL ASSIGNMENTS — Revised January 6, 2020 Committee Schedule Bold names are members, alternates in parentheses. 1 ABAG — City Delegate Annually Ortiz (Colson) 2 Advanced Life Services (Ambulance) Meets on the 3rd Wednesday Keighran (Ortiz) JPA of January, May, and September at 6:30 p.m. 3 Airport Land Use Commission Meets quarterly at Burlingame Ortiz (Brownrigg) (NB: C/CAG subcomm.) City Hall 4 Anson Burlingame Art Committee Meets as needed Beach & Brownrigg 5 Audit Committee Meets 2-3 times per year, Colson & Ortiz including once in December 6 Bay Area Water Supply and Meets 3rd Thursday of every O'Mahony Conservation Agency (BAWSCA) other month, starting January 7 Bicycle and Pedestrian Master Plan Meets as needed Beach & Colson Sub -Committee 8 Caltrain Modernization Policymaker Meets 4th Thursday of each Beach (Keighran) Group month, 5:30 — 7:30 p.m. 9 Central County Fire Board Meets 4 times a year, generally Brownrigg & Ortiz the second Wednesday of February, April, September, and December, at 4 p.m. (NOTE: Minimum 2-year terms. Brownrigg joined Dec. 2011, Ortiz appointed January 2018) 10 Chamber of Commerce Liaison Meets 2nd Tuesday of each Brownrigg & Colson month, noon-1:30 p.m. 11 City/County Association of Meets 2nd Thursday of each Ortiz (Beach) Governments (C/CAG) month, 6:30 p.m. 12 City/Schools Liaison Committee Meets 3 times a year, usually Colson & Ortiz midweek at 9 a.m. 13 Commute.org (formerly called Meets every other month on Beach (Keighran) Peninsula Congestion Relief Alliance) Thursday at 8 a.m. 14 Commute.org Strategic Plan Meets monthly Beach Committee 15 Community Center Advisory Meets as needed Colson & Ortiz Committee 16 Dog Park Advisory Group Meets as needed Colson & Keighran 17 Economic Development Meets 2nd Wednesday of the Keighran & Ortiz Subcommittee month, 8:15 a.m. 18 El Camino Real Task Force Meets as needed Beach & Brownrigg 19 Emergency Services Council Meets 3rd Thursday in January, Keighran (Beach) (quarterly) April, June and September, 5:30 p.m. at Hall of Justice in Redwood City 20 Enterprise Property Committee Brownrigg & Colson 21 Grand Boulevard Task Force Meeting Dates TBA Beach (Brownrigg) 22 Home For All Meets monthly Colson & Keighran 23 Housing Endowment and Regional Meets quarterly on Brownrigg (Ortiz) Trust (HEART) Wednesdays at 3 p.m. 24 Measure I Oversight Committee Meets 2-3 times a year Colson & Ortiz 25 Parks Master Plan Committee Meets as needed Colson & Ortiz 26 Peninsula Cities Consortium Meets quarterly, 8:15 a.m. Keighran (Beach) (location rotates among 6 cities) 27 Peninsula Clean Energy (PCE) Meets 4th Thursday of every Colson (Brownrigg) month , 7 p.m. at 400 Harbor Boulevard, Belmont 28 Post Office / Town Square Advisory Meets as needed Brownrigg & Colson Group 29 SFO Community Round Table Meets quarterly on 1st Ortiz (Brownrigg) Wednesday each month at 7 p.m. 30 South Bay Waste Management Meets quarterly, 2 p.m., Brownrigg (Keighran) Authority Thursdays 31 South Bay Waste Management Meets as needed Brownrigg Authority's Zero Waste Working Group 32 South Bay Waste Management Meets three times a year Brownrigg Authority's Finance Committee HIGH PRIORITY INFRASTRUCTURE PROJECTS IDENTIFIED DURING FISCAL YEAR 2019-2020 GOAL - SETTING SESSION/ APPOINTED BY MAYOR 33 Broadway Grade Separation Meets as needed Beach & Ortiz 34 City Hall Modernization and Safety Meets as needed Keighran & Ortiz Improvements 35 Specific Plan for Rollins Road Meets as needed Colson & Keighran 36 Sea Level Rise Shoreline Protection Meets as needed Brownrigg & Colson Improvements 37 Underground Power Lines on El Meets as needed Beach & Brownrigg Camino Real MEMBERS ELECTED/APPOINTED NOT BY THE MAYOR 38 C/CAG Bicycle Pedestrian Advisory Meets 6-7 times a year, Beach Committee (BPAC) Thursdays, 7-9 p.m. at San Mateo City Hall 39 C/CAG Congestion Management and Meets 4" Monday of every Beach Environmental Quality Committee month, 3-5 p.m. at San Mateo (CMEQ) City Hall 40 Council of Cities Domestic Violence Meets quarterly Keighran (alternate) Council 41 League of California Cities Peninsula Meets January 24, April 3, June Beach Division Environmental Quality 5, October 7, 2020 Policy Committee 42 League of California Cities Peninsula Meets monthly on Mondays Beach (Peninsula Division Executive Board Division State Board Member) 43 League of California Cities State Meets February 20-21 April 23, Beach (Peninsula Board of Directors June 21-22, October 7-9 and Division State Board December 2-4 Member) 44 Peninsula Clean Energy Executive Meets monthly Colson Committee 45 Peninsula Clean Energy Audit and Meets monthly Colson Finance Committee 46 Peninsula Health Care District Long Meets 6 times a year, generally Brownrigg & Ortiz Term Planning Committee Tuesday evenings 47 San Mateo County Express Lane Meets monthly on 2nd Fridays Beach Joint Powers Authority at SamTrans HQ in San Carlos, 9:00a.m. to 10:30a.m. 48 San Mateo County Express Lane Meets as needed Beach Joint Powers Authority Finance Committee 49 San Mateo County Flood and Sea Meets the 2nd Monday of the Colson (North County Level Rise Resiliency District month at 4:00 p.m. at San Representative) Mateo City Hall 50 San Mateo County Office of Meets February 5, April 2, June Beach Education Safe Routes to Schools 4 at 9:00 a.m. Community Advisory Committee 51 San Mateo County Housing and Meets as need, 4-6 times a Colson Development Committee year, 3 year term 2016-2019 52 San Mateo County Transportation Meets 1st Thursday of every Beach (cities at large) Authority Board of Directors month, 5 p.m. at SAMTRANS office in San Carlos 53 SFO Community Round Table Meets as needed Ortiz Subcommittee on Ground -Based Noise ALL COUNCILMEMBERS MAY ATTEND THE FOLLOWING MEETINGS 54 Council of Cities Meets usually 4th Friday of All month, rotating City 55 Peninsula Division League of Meets quarterly lunch on All California Cities Wednesdays, plus January reception for newly elected councilmembers BURL�E AGENDA NO: 8c STAFF REPORT MEETING DATE: January 6, 2020 To: Honorable Mayor and City Council Date: January 6, 2020 From: Kevin Gardiner, Community Development Director — (650) 558-7253 Subject: Adoption of a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Urban Field Studio for Conceptual Design Options for a Public Plaza on City Parking Lot E and Coordination with the Development at 220 Park Road (Former Post Office Site) RECOMMENDATION The City Council is asked to adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Urban Field Studio for conceptual design options for a public plaza on City Parking Lot E and coordination with the development at 220 Park Road (former Post Office Site) in Downtown Burlingame. BACKGROUND The City of Burlingame entered into an Exclusive Negotiating Agreement (ENA) with Burlingame Park Square LLC in 2015 for a development proposal that would encompass both the 220 Park Road property (aka Post Office site) and Parking Lot E. The previous development project included a public plaza within the portion of Lot E fronting on Park Road. The Community Development Department circulated a Request for Proposals (RFP) in February 2019 to five urban design and landscape design firms to peer review the proposed design concept for the public plaza that was going to be part of the development project that included Parking Lot E and the former Post Office site. The City received two proposals and, following interviews, selected Urban Field Studio for the study. The ENA expired in September, and the previous development proposal has become inactive. Since then, the property owner of the former Post Office has engaged developer Sares Regis on a new development proposal for adaptive reuse of the Post Office site. The revised development project will no longer include City Parking Lot E; however, it is the City's intent to create a public plaza on Lot E that would interface with the revised development of the Post Office property and serve as a focal point for Burlingame's downtown. DISCUSSION Given that Parking Lot E is no longer directly part of the Post Office development project, staff requested a revised proposal from Urban Field Studio (attached) that focuses on the development of conceptual design options for a public plaza on Parking Lot E. This work will include public Professional Services Agreement with Urban Field Studio January 6, 2020 participation and the development of design concepts for the public plaza that will become a community amenity. In addition to a public plaza, concepts for the northern portion of Parking Lot J along Park Road and a portion of Lot E will be considered for potential development as part of this study. The study will consider the relationship of the public plaza to the adjacent buildings facing (and backing onto) Lot E, as well as coordination with the proposed development of the Post Office site. The project is in the core of Burlingame's downtown and presents a rare opportunity to create a focal point for Downtown Burlingame. The plaza is intended to be "Burlingame's Living Room," providing a public gathering space in an inviting environment. The plaza could include areas for both active and passive enjoyment, with the goal to ensure that the space is properly suited for downtown events and gatherings. The development of a downtown square/plaza was envisioned as part of the Burlingame Downtown Specific Plan that was adopted in 2010. The former Post Office borders the new plaza on one side. The Post Office building has been determined to be eligible for listing on the National Register of Historic Places (NRHP) under Criteria A (events) and C (design/construction). A preservation covenant ensures that historic or character -defining elements of the property will be retained, including the lobby structure of the building (both interior and exterior), the primary building facade facing Park Road, and the exterior artwork including the bronze relief over the entrance doors. Any adaptive re -use of the building must retain and incorporate these elements, and they will represent a significant influence on the plaza design and layout. Due to the site's prominent location in the downtown, it is critical that the project provide an aesthetic that is both vibrant and interesting, but also integrates with the existing character of the historic elements of the Post Office building. In addition, there is interest in having the design of the plaza complement and possibly reference the recent streetscape improvements on Burlingame Avenue, but not necessarily be identical. The revised scope of work from Urban Field Studio reflects these goals and includes a team of professionals with expertise in urban design as well as landscape design, engineering, and economics. The proposal includes a comprehensive public participation and outreach component, which will help assist the community in articulating the types of uses and programming envisioned for the plaza as well as design concepts. This team will work collaboratively with Sares Regis to ensure that the development at the Post Office site complements and integrates with the development of Parking Lot E and the plaza. The attached Urban Field Studio proposal details these steps with a process that works with the community to develop conceptual design alternatives, and ultimately a preferred plan. FISCAL IMPACT The professional services agreement for the above detailed work will be directly with the City of Burlingame, as the property owner of Parking Lot E. Attached is a draft Agreement for Professional Services with Urban Field Studio to provide public outreach, conceptual design options for a public plaza on City Parking Lot E, and coordination with the proposed development at 220 Park Road (Post Office Site) in an amount not to exceed $298,800. As spending on this project will cross fiscal years, staff recommends that mid -year funding for the agreement be established in the capital projects fund. 2 Professional Services Agreement with Urban Field Studio January 6, 2020 In preliminary discussions with staff and members of the Post Office subcommittee, representatives of Sares Regis have indicated they would be agreeable to funding a pro -rated share of the plaza project should a development proposal for the Post Office site be approved in the future. Exhibits: • Resolution • Draft Agreement for Professional Services with Urban Field Studio • Scope of Work — Urban Field Studio Proposal for Burlingame Public Plaza & Context Design 3 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH URBAN FIELD STUDIO FOR CONCEPTUAL DESIGN OPTIONS FOR A PUBLIC PLAZA ON CITY PARKING LOT E AND COORDINATION WITH THE DEVELOPMENT AT 220 PARK ROAD (POST OFFICE SITE), BURLINGAME WHEREAS, the City circulated a Request for Proposals (RFP) to five urban design and landscape design firms to peer review the proposed design concept for a public plaza that was anticipated to be part of the development project that included Parking Lot E and the former Post Office site at 220 Park Road; and WHEREAS, the City received two proposals, and, following interviews, selected Urban Field Studio for the plaza work; and WHEREAS, while the previous proposal for the combined development of Lot E and 220 Park Road has become inactive, the City maintains the goal of creating a downtown square/public plaza as envisioned in the Downtown Specific Plan; and WHEREAS, while any adaptive reuse/development of the former Post Office at 220 Park Road will be proposed separately from the City's potential development of a public plaza on Parking Lot E, it is in the interest of both initiatives to coordinate the design development of the projects so that they may be complementary and beneficial to the Downtown district; and WHEREAS, the City requested a revised proposal from Urban Field Studio to provide public outreach, conceptual design options for a public plaza on City Parking Lot E, and coordination with the proposed development at 220 Park Road (Post Office Site), and an agreement has been prepared incorporating these tasks in the revised proposal prepared by Urban Field Studio in the amount of $298,800.00. NOW, THEREFORE, BE IT RESOLVED AND ORDERED: 1. The City Manager is authorized and directed to enter into a Professional Services Agreement with Urban Field Studio for conceptual design options for a public plaza on City Parking Lot E and coordination with the development at 220 Park Road (former Post Office Site). 2. An appropriation of $300,000 is hereby established within the City's Capital Project Fund to provide funding for the agreement and related activities. 3. The City Clerk is directed to attest to the signature of the City Manager upon execution of the Professional Services Agreement. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing resolution was introduced at a regular meeting of the City Council, held on the 6"' day of January, 2020, and was adopted thereafter by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: Meaghan Hassel -Shearer, City Clerk 2 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF BURLINGAME AND URBAN FIELD STUDIO THIS AGREEMENT is by and between Urban Field Studio ("Consultant") and the City of Burlingame, a public body of the State of California ("City"). Consultant and City agree: 1. Services. Consultant shall provide public outreach, conceptual design options for a public plaza on City Parking Lot E and coordination with the proposed development at 220 Park Road (Post Office Site), as further set forth in Exhibit A, attached hereto and incorporated herein. 2. Compensation. Notwithstanding the expenditure by Consultant of time and materials in excess of said Maximum compensation amount, Consultant agrees to perform all of the Scope of Services herein required of Consultant for $298,800.00, including all materials and other reimbursable amounts ("Maximum Compensation"), for development of conceptual design options for a public plaza and its context on City owned Parking Lot E and coordination with the proposed development at 220 Park Road (Post Office Site), Burlingame. Consultant shall submit invoices on a monthly basis. All bills submitted by Consultant shall contain sufficient information to determine whether the amount deemed due and payable is accurate. Bills shall include a brief description of services performed, the date services were performed, the number of hours spent and by whom, a brief description of any costs incurred and the Consultant's signature. 3. Term. This Agreement commences on full execution hereof and terminates on December 31, 2021, unless otherwise extended or terminated pursuant to the provisions hereof. Consultant agrees to diligently prosecute the services to be provided under this Agreement to completion and in accordance with any schedules specified herein. In the performance of this Agreement, time is of the essence. Time extensions for delays beyond the Consultant's control, other than delays caused by the City, shall be requested in writing to the City's Contract Administrator prior to the expiration of the specified completion date. 4. Assignment and Subcontracting. A substantial inducement to City for entering into this Agreement is the professional reputation and competence of Consultant. Neither this Agreement nor any interest herein may be assigned or subcontracted by Consultant without the prior written approval of City. It is expressly understood and agreed by both parties that Consultant is an independent contractor and not an employee of the City. 5. Insurance. Consultant, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof, acceptable to the City, the insurance coverages specified in Exhibit B, "City Insurance Requirements," attached hereto and incorporated herein by reference. Consultant shall demonstrate proof of required insurance coverage prior to the commencement of services required under this Agreement, by delivery of Certificates of Insurance to City. 6. Indemnification. Consultant shall indemnify, defend, and hold City, its directors, officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of, pertaining or relating to the negligence, recklessness or willful misconduct of Consultant, its employees, subcontractors, or agents, or on account of the performance or character of the Services, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, employees, agents, or volunteers. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code. Notwithstanding the foregoing, for any design professional services, the duty to defend and indemnify City shall be limited to that allowed pursuant to California Civil Code section 2782.8. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. 7. Termination and Abandonment. This Agreement may be cancelled at any time by City for its convenience upon written notice to Consultant. In the event of such termination, Consultant shall be entitled to pro -rated compensation for authorized Services performed prior to the effective date of termination provided however that City may condition payment of such compensation upon Consultant's delivery to City of any or all materials described herein. In the event the Consultant ceases performing services under this Agreement or otherwise abandons the project prior to completing all of the Services described in this Agreement, Consultant shall, without delay, deliver to City all materials and records prepared or obtained in the performance of this Agreement. Consultant shall be paid for the reasonable value of the authorized Services performed up to the time of Consultant's cessation or abandonment, less a deduction for any damages or additional expenses which City incurs as a result of such cessation or abandonment. 8. Ownership of Materials. All documents, materials, and records of a finished nature, including but not limited to final plans, specifications, video or audio tapes, photographs, computer data, software, reports, maps, electronic files and films, and any final revisions, prepared or obtained in the performance of this Agreement, shall be delivered to and become the property of City. All documents and materials of a preliminary nature, including but not limited to notes, sketches, preliminary plans, computations and other data, and any other material referenced in this Section, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to City at no additional charge and without restriction or limitation on their use. Upon City's request, Consultant shall execute appropriate documents to assign to the City the copyright or trademark to work created pursuant to this Agreement. Consultant shall return all City property in Consultant's control or possession immediately upon termination. 9. Compliance with Laws. In the performance of this Agreement, Consultant shall abide by and conform to any and all applicable laws of the United States and the State of California, and all ordinances, regulations, and policies of the City. Consultant warrants that all work done under this Agreement will be in compliance with all applicable safety rules, laws, statutes, and practices, including but not limited to Cal/OSHA regulations. If a license or registration of any kind is required of Consultant, its employees, agents, or subcontractors by law, Consultant warrants that such license has been obtained, is valid and in good standing, and Consultant shall keep it in effect at all times during the term of this Agreement, and that any applicable bond shall be posted in accordance with all applicable laws and regulations. 10. Conflict of Interest. Consultant warrants and covenants that Consultant presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code § 81000 et seq.) respecting this Agreement. 11. Whole Agreement and Amendments. This Agreement constitutes the entire understanding and Agreement of the parties and integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or any previous written or oral Agreements between the parties with respect to all or any part of the subject matter hereof. The parties intend not to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein. This Agreement may be amended only by a written document, executed by both Consultant and the City Manager, and approved as to form by the City Attorney. Such document shall expressly state that it is intended by the parties to amend certain terms and conditions of this Agreement. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. Multiple copies of this Agreement may be executed but the parties agree that the Agreement on file in the office of the City Clerk is the version of the Agreement that shall take precedence should any differences exist among counterparts of the document. This Agreement and all matters relating to it shall be governed by the laws of the State of California. 12. Capacity of Parties. Each signatory and party hereto warrants and represents to the other party that it has all legal authority and capacity and direction from its principal to enter into this Agreement and that all necessary actions have been taken so as to enable it to enter into this Agreement. 13. Severability. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give effect to the intentions of the parties. 14. Notice. Any notice required or desired to be given under this Agreement shall be in writing and shall be personally served or, in lieu of personal service, may be given by (i) depositing such notice in the United States mail, registered or certified, return receipt requested, postage prepaid, addressed to a party at its address set forth in Exhibit A; (ii) transmitting such notice by means of Federal Express or similar overnight commercial courier ("Courier"), postage paid and addressed to the other at its street address set forth below; (iii) transmitting the same by facsimile, in which case notice shall be deemed delivered upon confirmation of receipt by the sending facsimile machine's acknowledgment of such with date and time printout; or (iv) by personal delivery. Any notice given by Courier shall be deemed given on the date shown on the receipt for acceptance or rejection of the notice. Either party may, by written notice, change the address to which notices addressed to it shall thereafter be sent. 15. Miscellaneous. Except to the extent that it provides a part of the definition of the term used herein, the captions used in this Agreement are for convenience only and shall not be considered in the construction of interpretation of any provision hereof, nor taken as a correct or complete segregation of the several units of materials and labor. Capitalized terms refer to the definition provide with its first usage in the Agreement. When the context of this Agreement requires, the neuter gender includes the masculine, the feminine, a partnership or corporation, trust or joint venture, and the singular includes the plural. The terms "shall", "will", "must" and "agree" are mandatory. The term "may" is permissive. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. When a party is required to do something by this Agreement, it shall do so at its sole cost and expense without right to reimbursement from the other party unless specific provision is made otherwise. Where any party is obligated not to perform any act, such party is also obligated to restrain any others within its control from performing such act, including its agents, invitees, contractors, subcontractors and employees. IN WITNESS WHEREOF, Consultant and City execute this Agreement. CITY OF BURLINGAME 501 Primrose Road Burlingame, CA 94010 Date: Attest: Lisa K. Goldman City Manager Meaghan Hassel -Shearer City Clerk URBAN FIELD STUDIO 2169 Folsom Street, M 304 San Francisco, CA 94110 By: Heidi Sokolowsky Founding Partner Date: Federal Employer ID Number: License Number: Expiration Date: Approved as to form: Kathleen Kane City Attorney Attachments: Exhibit A Scope of Work Exhibit B City Insurance Provisions EXHIBIT A Urban Field Studio Scope of Work Mll1lil��i To: Mr. Kevin Gardiner Community Development Director 501 Primrose Road Burlingame, CA 92010 From: Frank Fuller, Partner, FAIA, Partner Heidi Sokolowsky, Partner Urban Field Studio December 30, 2019 - D R A F T Subject: Revised Proposal for Burlingame Public Plaza & Context Design Dear Kevin, Urban Field Studio (UFS) is pleased to present an updated proposal to you for the development of conceptual design options for a public plaza and its context, primarily on City owned Parking Lot E and a portion of Lot J. This revised proposal follows our scoping meeting with you, City staff, and the City Council Sub -Committee members on October 28, 2019. In addition, we are responding to comments in your December 2nd email from your meeting with the Sub -Committee in response to our revised proposal of November 15th. The scope of work includes concepts for a public plaza, as well as concepts for possible development of portions of Parking Lot E and the northern portion of Parking Lot J along Park Road. Also, the study will consider the relationships of the public plaza to the adjacent buildings that currently front onto Burlingame Avenue, Park Road and Lorton Avenue, as well as coordination with proposed development on the Post Office site. Community engagement and working with you, your staff, and the Council Sub -Committee are integrated in the scope throughout the duration of the project. Urban Field Studio is flexible concerning changes that might occur during the project, so that our scope could be refined further to address new conditions, timing and budget needs. Our team composition will remain the same as in our original proposal except for Page & Turnbull, who may directly advise the new development team of the Post Office parcel adjacent to Lot E. Page & Turnbull will advise the Sares-Regis Group with regards to historic preservation issues and thus is not anticipated to be included in our team. SWA, BKF and Keyser Marston Associates (KMA) are the sub - consultants to Urban Field Studio. We propose the following revised tasks, including estimated costs and duration (please see attached Urban Field Studio Rate Schedule and draft "Proposed Tentative Schedule"). The duration of each task is the amount of time for the Urban Field team to perform the tasks or to complete deliverable products and does not include time necessary for scheduling, arranging and reviewing. URBAN FIELD STUDIO 415.754.9304 Page 1. DRAFT 2169 Folsom Street, M 304 info@urbanfieldstudio.com December 30, 2019 San Francisco, CA 94110 www.urbanfieldstudio.com Revised Proposal Task 1: Project Initiation & Existing Conditions Urban Field Studio (Urban Field or UFS) and the sub -consultant team will start with an initial kick-off meeting and site tour with the City Staff. At the kick-off meeting, we will attempt to confirm all meeting dates and milestones in the schedule, so that as much as possible, the project will conform to the proposed schedule. We will prepare a request for available documents such as parcel maps, utility drawings, property ownership information, and other relevant information, which we will review and use to determine existing conditions and constraints as well as applicable regulations. Based on the information provided, we will document existing conditions including surrounding uses and building heights as well as any planned projects that are known to date. We will summarize the existing conditions in a memorandum. Task 1: Duration: A total of 6 weeks for the UFS I SWA team Deliverables: Existing Conditions Memorandum Context diagram, to -scale; site analysis plan diagram, to -scale; photos of existing conditions Team Members: UFS, SWA, BKF, KMA Estimated Cost: $26,120 + reimbursable expenses & administration Task 2: Public and Stakeholder Participation Introductory Meeting A Public Community Meeting #1 will be held after the project initiation of Task 1 to introduce the project and its relation to current development planning of Post Office site. A brief presentation of the project, the site, the surroundings and comparable projects will be made by Urban Field. Questions and clarifications will be made by the City and Urban Field. The City will make arrangements, conduct outreach, and book the venue for the meeting. Stakeholders Meetings Once the Urban Field team has developed up to three conceptual alternatives for the public plaza and surroundings, we will share them with key stakeholders in one-on-one meetings and ask about any stakeholders' plans for improvements or development, as well as issues they foresee. The City will compile a list of stakeholders and contact them ahead of time in order to coordinate the meetings. Stakeholders could include property owners, including the owners of the Post Office parcels as well as owners lining Parking Lots E and J. Urban Field has estimated that we will conduct a maximum of five individual stakeholder meetings, and that the meetings will be scheduled on one day in Burlingame. URBAN FIELD STUDIO 415.754.9304 Page 2. DRAFT 2169 Folsom Street, M 304 info@urbanfieldstudio.com December 30, 2019 San Francisco, CA 94110 www.urbanfieldstudio.com Revised Proposal Community Meetings Following the stakeholders meeting, we will conduct Public Community Meetings #2 and #3 to introduce up to three conceptual options. We will present the same concepts and presentation materials at the two meetings, giving the community two opportunities to attend a meeting at a different time and place to participate and comment on the conceptual options. We will prepare a presentation to inform about the planning intent and process, and explain how we arrived at the conceptual alternatives for the public plaza and surroundings. We will seek input from the community using break-out sessions that can be organized by alternatives or by themes. Up to three informal public outreach events will be held at the Farmers Market and as possible, at two other events, Music in the Park and Art on the Avenue, with a staffed stand and information boards. People will have the opportunity to comment on the options, fill out a survey, and provide additional ideas. The three conceptual options will be shown at each of the community events; the same concepts and presentation materials will be displayed for comments at all the events. The feedback received at these events, in addition to feedback from stakeholders, City Staff and the Council Sub -Committee, will inform the development of a preferred alternative concept. The documented feedback and the preferred alternative concept will be presented at a Public Community Meeting #4, which will be another opportunity for the community to provide comments. The fourth community meeting is intended to build consensus and to prioritize design and programmatic ideas for implementation. Task 2: Duration: Throughout the project (please see Proposed Tentative Schedule), including five (5) individual stakeholder meetings on one to two days, four (4) public community meetings, and three (3) community events Team Members: UFS, SWA & KMA Deliverables: Documentation of meetings, survey, presentation materials and informational boards, plaza graphic materials for boards Estimated Costs: $85,230 + reimbursable expenses & administration Task 3: Coordination with Developer Team In order to design and program a successful public plaza that serves the community and is spatially well integrated, it is essential to coordinate design efforts with the development team of the adjacent Post Office site. We propose to have a 3 to 4 hour charrette-style meeting with the developer team after the first conceptual ideas for the public plaza have been developed. This meeting should be followed by up to three additional meetings during the public plaza project to share the planning progress on both parcels and to provide the opportunity for continuous coordination. URBAN FIELD STUDIO 415.754.9304 Page 3. DRAFT 2169 Folsom Street, M 304 info@urbanfieldstudio.com December 30, 2019 San Francisco, CA 94110 www.urbanfieldstudio.com Revised Proposal Task 3: Duration: A total of 12 weeks for the UFS I SWA team; 1st meeting after initial conceptual plaza alternatives, timing of following meetings in coordination with both project's progress Deliverables: Sketches and notes during meetings Team Members: UFS and SWA Estimated Costs: $13,450 + reimbursable expenses & administration Task 4: Conceptual Design Alternatives for Public Plaza First Conceptual Ideas Immediately following Task 1, UFS and SWA will begin to work on up to five (5) diagrammatic alternatives for the Public Plaza that take into account possible connections, development opportunities, plaza edges and relationships, and options for spatial and programmatic organization of the plaza. After a meeting with City staff and the Council Sub -Committee, we will use the diagrammatic alternatives as a basis for a charrette-type meeting with the development team for the Post Office site. Conceptual Alternatives Based on the results of the charrette and input from City Staff and Council Sub -Committee, UFS and SWA will narrow the options to a maximum of three (3) conceptual alternatives. The alternatives will be illustrated in plans and basic digital three dimensional models that convey the main elements of the plaza, its proportions and relationship to its context. Keyser Marston will assist with high-level economic analysis, including providing estimates of vertical construction costs for revenue -generating development on Lot E and a portion of Lot J. Other considerations could include potential underground parking arrangements for the proposed development on the Post Office parcel. SWA will give high-level estimate of construction costs for the horizontal construction of the plaza. BKF will help determine potential impacts and solutions for the existing culvert and other utilities, as well as their high-level order of magnitude construction cost estimates. The UFS I SWA team will present up to three alternatives in a meeting with the Council Sub -Committee and City Staff and subsequently make one round of refinements. Preferred Alternative Concept The refined alternatives will be introduced at the Public Community Meetings #2 and #3, as well as more informally at public events, such as the Farmers Market (please also refer to Task 4, Public and Stakeholder Outreach and Participation). Based upon the input from the Council Sub -Committee, City Staff, stakeholders and community events, UFS and SWA will create a preferred alternative concepts that may combine components of one, two, or all the previous conceptual alternatives. The preferred URBAN FIELD STUDIO 415.754.9304 Page 4. DRAFT 2169 Folsom Street, M 304 info@urbanfieldstudio.com December 30, 2019 San Francisco, CA 94110 www.urbanfieldstudio.com Revised Proposal alternative will be illustrated in plan format and a conceptual digital three dimensional model; it will be presented with precedent examples that show envisioned elements, materials, and programming. BKF will provide input regarding requirements for utilities and disposition of the culvert in the preferred alternative as well as high-level order of magnitude construction cost estimates. SWA will give high- level estimate of construction costs for the plaza. Keyser Marston will prepare a high-level economic analysis of the preferred alternative that includes vertical costs for potential revenue -generating development and will suggest funding sources for implementation. The preferred alternative will be presented at the Public Community Meeting #4. The preferred alternative, as well as the input from the community and stakeholders, will be documented in a summary report. Project Summary Report Following the creation of the Preferred Concept Alternative and Public Meeting #4 for the Public Plaza and surrounding context, Urban Field and SWA will produce a draft report which briefly summarizes the products and process of the project. A meeting with the City Staff will meet with the team (meeting #8), review and make comments, which will be included in a final draft report to be presented to the third and final meetings of the Planning Commission and City Council. For the two phases of conceptual alternatives, for the preferred alternative concept, and for the summary report, the Urban Field I SWA team will make one round of modifications and refinements, if necessary. The modifications will be based upon a consolidated set of comments from the Council Sub - Committee and City Staff, which will be assembled by the City Staff and transmitted to the team. Task 4: Duration: Deliverables: URBAN FIELD STUDIO 2169 Folsom Street, M 304 San Francisco, CA 94110 Throughout the project (please see Proposed Tentative Schedule) First Ideas: UFS and SWA will produce sketches of up to five (5) overall concepts including connectivity, uses, and edges; hand drawn plan diagrams (up to 3) of the plaza context, plaza form, with 1-2 site sections and design reference images; Conceptual Alternatives: Digital plans and basic 3-D models for up to three (3) alternatives, including immediate context and massing of potential development; hand drawn plans (up to 3) and associated sections (one per alternative) for plaza context, plaza form, and plaza program and use scenarios; plus design reference images. Preferred Alternative Concept: Digital 3-D model with immediate context and massing of proposed development; digital site plan of plaza, Sketchup model of plaza for input into overall model, and plaza program and use scenarios; plus design reference images. Project Summary Report: A brief report will be created to summarize the process, the alternative concepts and the preferred alternative concept. A 415.754.9304 info@urbanfieldstudio.com www.urbanfieldstudio.com Page 5. DRAFT December 30, 2019 Revised Proposal digital version of the report in InDesign and pdf formats, as well as two (2) printed copies, will be submitted to the City. Team Members: UFS, SWA, BKF, KMA Deliverables: 2 Memoranda, presentation materials for conceptual alternatives for the Public Plaza and surroundings, summary report EstimateclCosts: $84,660 + reimbursable expenses & administration Task 5: Meetings with the City Meetings with City Staff We anticipate eight in -person, conference call or GoToMeeting type meetings with City staff including the project initiation meeting. Three of the eight meetings will be with the Council Sub -Committee and will be in person. The meetings will include: Meeting #1: Project initiation meeting, as described in Task 1. Meeting #2: A meeting with the Council Sub -Committee to evaluate Public Meeting #1, to discuss first diagrammatic plaza ideas, up to five, and to provide direction for the subsequent three conceptual alternatives. Meeting #3: A meeting to review progress on alternative concepts and to plan the continuation of the public engagement events, including stakeholder interviews. Meeting #4: A meeting to present three conceptual alternatives for input and refinement. This meeting occurs before the meetings with the Council Subcommittee, the stakeholders, and the community. This can be a joint meeting with Council Subcommittee. Meeting #S: A meeting to discuss input from stakeholder meetings and to plan public events and Public Meetings #2 and #3 to consider up to three alternatives. Meeting #6: A meeting to discuss input from stakeholder meetings, Public Meetings 42 and #3, and to plan Planning Commission and City Council work sessions to consider up to three alternatives and to help determine the direction for a preferred concept. Meeting #7: A meeting to review the preferred alternative and to plan for Public Meeting #4 about the preferred alternative concept. This can be a joint meeting with Council Subcommittee. Meeting #8: A meeting to review the preferred alternative concept and the draft report. Comments and preparations will be considered for meetings of the full Planning Commission and City Council concerning presentation of the final summary report. URBAN FIELD STUDIO 415.754.9304 Page 6. DRAFT 2169 Folsom Street, M 304 info@urbanfieldstudio.com December 30, 2019 San Francisco, CA 94110 www.urbanfieldstudio.com Revised Proposal Meetings with Council Sub -Committee We anticipate three in -person meetings with the City Council Sub -Committee. The meetings will occur at the following project stages: Meeting #1: A meeting to present up to five (5) diagrammatic conceptual ideas for the public plaza and surrounding context. The goal of the meeting would be to narrow the ideas to not more than three for discussion at events and meetings that follow. This can be a joint meeting with City staff (see City Staff Meeting #2 above). Meeting #2: A meeting to present up to three conceptual alternatives along with the first diagrammatic ideas for input on refinement. This can be a joint meeting with City staff (see City Staff Meeting #4 above). Meeting #3: A meeting to present the preferred alternative for input and refinement. This can be a joint meeting with city staff (see City Staff Meeting #7 above). It is assumed that SWA, KMA and BKF will attend the Initial project meeting. It is assumed that SWA will participate in the three meetings with the City Staff and Council Sub -Committee and that Keyser Marston and BKF will each participate in one Staff and one Council Sub -Committee meeting. Meetings with the Parks and Recreation Commission Urban Field and SWA will meet twice with the Parks and Recreation Commission. We propose that the first meeting follow Public Meetings #2 and #3 about the alternative concepts, using the presentation from those meetings, and before the Planning Commission and City Council meetings #2 and #3 (please see the Proposed Tentative Schedule). Information from the first Commission meeting would be used by the Urban Field I SWA team to inform the preparation of the preferred alternative concept. The second meeting of the Parks and Recreation Commission would be scheduled to review and comment upon the draft preferred alternative concept and the draft report for the project. We propose that the second meeting be scheduled before the Planning Commission and the City Council meetings #4 and #5. We have assumed that SWA will attend both meetings of the Parks and Recreation Commission and BKF will attend one meeting. Meetings with Planning Commission and City Council We will assist City Staff with providing materials for two Planning Commission meetings and two City Council meetings (meetings #2 through #5), one each after alternative concepts are developed and considered in Public Meetings #2 and #3, and one each at the end of the project to consider the draft report with the preferred alternative concept. In addition, Urban Field and SWA also will attend one joint Commission and Council meeting (meeting #1) to review City issues, a joint meeting which is held each Spring. It is assumed that Urban Field will attend all meetings of the full Commission and Council. URBAN FIELD STUDIO 415.754.9304 Page 7. DRAFT 2169 Folsom Street, M 304 info@urbanfieldstudio.com December 30, 2019 San Francisco, CA 94110 w .urbanfieldsmdio.com Revised Proposal The proposal assumes that SWA will attend two meetings with each of the Planning Commission and City Council and one joint meeting of the Commission and Council; Keyser Marston will attend one meeting. Task 5: Duration: Team Members Deliverables: Estimated Costs Optional Tasks Throughout the project (please see Proposed Tentative Schedule) UFS, SWA, BKF, KMA Preparation of meeting materials and participation in the meetings $56,730 + reimbursable expenses & administration We understand that goals and needs can change over the course of the project. We have considered the following tasks that may arise and that the team is prepared to provide as needed. The costs listed below are estimates (rounded to the nearest $1,000) and would need to be refined based on confirmation of a detailed scope. Optional Tasks would be billed in accordance with individual consultant's rate sheets. 1. Task 6.1 Allowance for 2 plaza renderings from eye -level viewpoints Estimate of Costs: $10,000 2. Task 6.2 Participation and attendance of Urban Field and SWA team members at additional public meetings (not including preparation of presentation materials); meetings are assumed to be in Burlingame: Estimate of Costs: $7,000 per meeting 3. Task 6.3 Schematic Design drawings of Plaza (SWA would be prime consultant and under a separate contract) Estimate of Costs: $75,330 4. Task 6.4 Civil Engineering and Site Survey (BKF would be under a separate contract) Estimate of Costs: $45,180 5. Task 6.5 Preparation of detailed economic analysis or project proforma of development in surrounding properties Estimate of Costs: $7,180 6. Task 6.6 Peer review of a proposed development, which would be in addition to the Post Office site, including one meeting in Burlingame Estimate of Costs: $8,630 URBAN FIELD STUDIO 2169 Folsom Street, M 304 San Francisco, CA 94110 415.754.9304 info@urbanfieldstudio.com www.urbanfieldstudio.com Page 8. DRAFT December 30, 2019 Revised Proposal 7. Task 6.7 Products, management, and participation in meetings for environmental impacts and review (EIR process) of the Public Plaza and development surrounding the Plaza, including proposed development on the Post Office site. It is assumed that environmental review documentation will be for a combination of the proposed development on the Post Office site and the Preferred Alternative Concept for the Public Plaza. Estimate of Costs: (Allowance) $20,000 8. Task 6.8 Replacement parking, which could be displaced from City parking lots, to be studied by a parking consultant to determine how many spaces, types of spaces, and parking replacement facilities. Estimate of Costs: (Allowance) $20,000 Proposed Tentative Schedule The overall time allowed to complete the project for a preferred public plaza concept, including coordination with proposed development on the Post Office site and a public engagement process is estimated to be forty-five (45) weeks. During the process there will be periods of time when the City will be the primary player performing tasks, reviewing, and arranging events and meetings. In other time periods the Urban Field team will be the primary player, leading public engagement, coordinating with proposed development, and producing concepts for the public plaza and surrounding context. If the project were to begin with the initial meeting during the week of January 6th, then the project would be concluded by the end of November, 2020. Should the project extend for a duration of over a year into 2021, then the Urban Field Studio I SWA team would need to revisit the fees for the project with the City of Burlingame. Summary of Project Tasks and Estimated Costs (not including optional tasks): The hours are the total time that the UFS I SWA team members are estimated to spend to perform the tasks and to produce deliverable products. The costs represent the total number of hours times the billing rates of the assigned individuals of the team; the costs do not include time necessary for scheduling, arranging and reviewing. Task Team Members Hours Costs Task 1: Project Initiation 126 $26,120.00 Task 1.1 - Initial (Kick-off) meeting and site visit UFS, SWA, KMA, BKF 42 $9,240.00 Task 1.2 - Review of existing documents and maps UFS, SWA, KMA, BKF 32 $6,750.00 URBAN FIELD STUDIO 415.754.9304 Page 9. DRAFT 2169 Folsom Street, M 304 info@urbanfieldstudio.com December 30, 2019 San Francisco, CA 94110 www.urbanfieldstudio.com Revised Proposal Task 1.3 -Existing conditions and site analysis UFS, SWA, KMA, BKF 52 $10,130.00 Task 2: Public and Stakeholder Participation 432 $85,230.00 Task 2.1 - Public Outreach Strategy UFS, SWA, KMA 14 $2,870.00 Task 2.2 - Survey and website materials UFS, SWA 20 $3,640.00 Task 2.3 - Meetings with Five Stakeholders UFS, SWA 70 $14,550.00 Task 2.4 - Seven community meetings (4 public community meetings and 3 community events) UFS, SWA, KMA 288 $57,020.00 Task 2.5 - Summary of community input UFS, SWA, KMA 40 $7,150.00 Task 3: Coordination with Developer Team 62 $13,450.00 Task 3.1 - Initial meeting with Development Team UFS, SWA 20 4,360.00 Task 3.2 - Progress meetings with Development Team (3 meetings) UFS, SWA 42 $9,090.00 Task 4: Conceptual Design Alternatives for Public Plaza 386 $84,660.00 Task 4.1- Develop up to five diagrammatic alternatives UFS, SWA 90 $19,550.00 Task 4.2 - Develop three conceptual alternatives including economic analysis UFS, SWA, KMA, BKF 128 $27,720.00 Task 4.3 - Preferred Alternative including programming and economic analysis UFS, SWA, KMA, BKF 128 $28,560.00 Task 4.4 - Draft memo and preferred plaza concept UFS, SWA, KMA, BKF 40 $8,830.00 Task 5: Meetings 276 $56,930.00 Task 5.1 - 8 Meetings with City Staff (4 plus 3 with Sub -Comm & 1 Initial meeting) UFS, SWA, KMA, BKF 60 $12,590.00 Task 5.2 - Meetings with Council Subcommittee UFS, SWA, KMA, BKF 70 $14,100.00 URBAN FIELD STUDIO 415.754.9304 Page 10. DRAFT 2169 Folsom Street, M 304 info@urbanfieldstudio.com December 30, 2019 San Francisco, CA 94110 www.urbanfieldstudio.com Revised Proposal (3 meetings combined with City Staff) Task 5.3 — Meetings with the Parks and Recreation UFS, SWA, BKF 52 $10,650.00 Commission (2 Meetings) Task 5.4 - Meetings with Planning Commission and UFS, SWA, KMA, BKF 94 $19,590.00 City Council (5 meetings: 1 Joint & 4 separate) Total Labor Cost 1282 $266,390.00 Reimbursable Expenses & Administrative Costs Reimbursable Expenses at 8% of hourly total $21,310.00 Consultant Administration at 10% of sub -consultants' charges $11,100.00 Total Reimbursable Expenses & Administrative Costs $32,410.00 Total Estimated Project Cost $298,800.00 Notes: 1. All amounts are rounded to the next $10. 2. Task 2: City to provide website, distribute survey, perform outreach, and to schedule & organize meeting venues, food & beverage 3. Task 2.4: Costs for reproduction and materials for the three rounds of Plaza design used at Community meetings are included in the 8% of labor costs for reimbursable expenses 4. Task 4: Includes concepts for development on portions of Parking Lots E and J 5. Task 5: Meetings include preparation time by Urban Field Studio I SWA team 6. Urban Field Studio is scheduled to attend all the meetings on the Tentative Schedule with the City 7. Task 5: SWA is budgeted to attend four meetings with City staff and Council Sub -Committee, and five meetings with the Planning Commission and City Council 8. Task 5.1 & 5.2: KMA and BKF are each budgeted to attend two meetings with a combined City staff and Council Sub -Committee 9. Tasks 5.3 & 5.4: KMA is budgeted to attend one Community Meeting and one meeting with the Planning Commission or City Council 10. Page & Turnbull are assumed not to be on the team, since the firm is working with the development team on the adjacent Post Office site 11. Optional Tasks: Additional meetings are assumed to be in Burlingame URBAN FIELD STUDIO 415.754.9304 Page 11. DRAFT 2169 Folsom Street, M 304 info@urbanfieldstudio.com December 30, 2019 San Francisco, CA 94110 www.urbanfieldstudio.com Revised Proposal 12. Schedule: A schedule of approximately forty-five (45) weeks is assumed, or approximately eleven months, which includes some time for reviews, arrangements and scheduling. If the schedule changes and extends to more than fifty-two (52) weeks, or more than a year, then the projected fees could change as well. Kevin, please feel free to call us after you have reviewed this revised proposal to discuss any questions or any adjustments you would like to make to the scope, schedule, or budget. Sincerely, Heidi Sokolowsky, Founding Partner Frank Fuller, FAIA, Partner Urban Field Studio Attachments: Urban Field Studio Rate Schedule to 12/31/2020 Proposed Tentative Schedule - 12/18/2019 - Draft CC: Catherine Keylon, City of Burlingame Jane Lin, Urban Field Studio Marco Esposito, SWA Kevin Feeney, KMA Daniel Schaefer, BKF URBAN FIELD STUDIO 415.754.9304 Page 12. DRAFT 2169 Folsom Street, M 304 info@urbanfieldstudio.com December 30, 2019 San Francisco, CA 94110 www.urbanfieldstudio.com Revised Proposal Burlingame Public Plaza & Context Design - Proposed Tentative Schedule - 12/30/2019 DRAFT Urban Field Studio/ SWA Team Anticipated project start early January 2020 MONTH I TASK 1: PROJECT INITIATION & EXISTING CONDITIONS ' TASK2: PUBLIC AND STAKEHOLDER Memo I" ' PARTICIPATION Public; I Commuoity Skakehol er Public 'Public ; Puplic Mtg #1' 1 Events Meetings Mtg #2 Mtg #3 Mt #4 TASK 3: COORDINATION WITH POST OFFICE DEVELOPER TEAM Clarrette p1 M7ng Meeting #3 Meeting #4 TASK 4: CONCEPTUAL DESIGN ALTERNATIVES First:ldeas Alterrtatives ,Draft Preferred Preferred glternati iel Final Alternative ; ; Draft Report Report Fist Ideas , Alternatives , , Input on Alternatives i Draft; Preferredi , AltRrnative , , Input Final Preferred , Alternative , TASK 5: MEETINGS 0J IQ a Initial Mtg/ Mtq W/ Mtg W/ Mtq W/ Mtg W/ Mtg W/' mtg W/ Mtg W/ Site Visit #1 City Staff #2 City staff #3; City Staff #4 City S aff #5 ; City City Staff #7 City Staff #8 staff #6 : Subcommittee 'Subcommittee 'Subcor}tmittee Meting # Mtg #1 Mtg #2 , ' Parks PC CC ' ; ; P rks P� CC' PC/CC' & R' c Mt Mt ' & ec Mtg Mtg Mtg #1 Mtg,#1 #2 #3 Mt #2 #4 #5' Notice of ; ENVIRONMENTAL REVIEW Preparation (not in scope) URBAN FIELD RATE SCHEDULE (Rates effective through 12/31/2020) Charges for Services: Charges for basic and additional services shall be based on the following rates and are subject to revision annually: Principal -In -Charge: Consulting Principal/Project Manager: Senior Designer: Designer: Graphic Designer/ GIS: Project Administrator: Consultant's Time: Automobile Travel: Reimbursable Expenses/ Reproduction Costs: All other costs: $235.00 per hour $185.00 per hour $150.00 per hour $125.00 per hour $105.00 per hour $ 75.00 per hour 1.10 times consultant's charges Prevailing IRS allowance 1.10 times charge Direct reimbursement Reimbursable Expenses: Reimbursable Expenses are in addition to the compensation for basic and additional services and include actual expenditures made by Urban Field Studio or its professional consultants in the interest of the Project for the expenses listed in the following subparagraphs: 1. Expense of transportation, including rental car insurance (loss damage waiver/ collision damage waiver and liability coverage), and living when traveling in connection with the Project; conference call services, and fees paid for securing approval of authorities having jurisdiction over the project. 2. Expense of reproductions including computer plotting, postage, overnight priority mail and handling of Drawings and Specifications. 3. If authorized in advance by the Owner, expense of overtime work requiring higher than regular rates and expense of renderings or models for the Owner's use. URBAN FIELD STUDIO 415.754.9304 2169 Folsom Street, M 304 info@urbanfieldstudio.com San Francisco, CA 94110 www.urbanfieldstudio.com BURL AGENDA NO: 8d STAFF REPORT MEETING DATE: January 6, 2020 To: Honorable Mayor and City Council Date: January 6, 2020 From: Ana Maria Silva, Executive Assistant — (650) 558-7204 Subject: Open Nomination Period to Fill Two Vacancies on the Measure I Citizens' Oversight Committee RECOMMENDATION Staff recommends that the City Council call for applications to fill two vacancies on the Measure I Citizens' Oversight Committee. The pending vacancies are due to the expiring terms of Committee members Stephanie Lee and Sandeep Shroff. The recommended deadline is Friday, February 7, 2020. BACKGROUND The City's current commissioner (and committee member) appointment procedure calls for any Commissioner desiring reappointment to apply in the same manner as all other candidates. All past applicants on the two-year waitlist will be informed of the vacancy. 1 BURLINGAME AGENDA NO: 8e STAFF REPORT MEETING DATE: January 6, 2020 To: Honorable Mayor and City Council Date: January 6, 2020 From: Ana Maria Silva, Executive Assistant — (650) 558-7204 Subject: Open Nomination Period to Fill One Vacancy on the Planning Commission RECOMMENDATION Staff recommends that the City Council call for applications to fill one vacancy on the Planning Commission. The pending vacancy is due to the vacated seat of Commissioner Brenden Kelly. The recommended deadline is Friday, January 31, 2020. This will allow applicants two opportunities to attend a Planning Commission meeting (January 13 and January 27, 2020). BACKGROUND All past applicants on the two-year waitlist will be informed of the vacancy. 1 BURL AGENDA NO: 8f STAFF REPORT MEETING DATE: January 6, 2020 To: Honorable Mayor and City Council Date: January 6, 2020 From: Bradley McCulley, City Librarian — (650) 558-7404 Subject: Approval of Library Staff Out of State Travel RECOMMENDATION Staff recommends that City Council approve the out-of-state travel request of Librarian Elaine Tai. BACKGROUND The Public Library Association's (PLA) annual conference will be held in Nashville, TN. Adult Services Librarian Elaine Tai is a full-time employee with PLA membership and has requested to attend this conference for professional development. As part of the Library's Strategic Plan, employees are encouraged to take advantage of the opportunities these conferences provide for staff professional growth and overall job satisfaction. DISCUSSION The early bird registration fee for the conference is $305, the room rate will be $239/night for four nights, and air travel will be approximately $383. FISCAL IMPACT Sufficient funds have been budgeted in the Library's travel, conference, and meetings account for attendance at this conference. 1 ez R W E h BURLINGAME AGENDA NO: 9a STAFF REPORT A MEETING DATE: January6, 2020 To: Honorable Mayor and City Council Date: January 6, 2020 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Kathleen Kane, City Attorney — (650) 558-7263 Andrew Wong, Senior Civil Engineer — (650) 558-7237 Subject: Public Hearing to Introduce an Ordinance Amending Chapters 13.36.030, 13.36.040, and 13.40.010 of the Burlingame Municipal Code to Consider Extending the Parking Time Limit from One Hour to Two Hours, and Increase the Parking Meter Rate on Broadway from El Camino Real to California Drive RECOMMENDATION Staff recommends that the City Council hold a Public Hearing to introduce the attached ordinance amending Chapters 13.36.030, 13.36.040, and 13.40.010 of the Burlingame Municipal Code (BMC) to consider changing the parking time limit from one hour to two hours on Broadway from El Camino Real to California Drive, and increase the parking meter rate from $0.50/hour to $1.00/hour. In order to do so, staff recommends the following actions: 1. Requesting the City Clerk to read the title of the attached ordinance; 2. By motion, waiving further reading and introducing the proposed ordinance; 3. Conducting a public hearing on the proposed ordinance; 4. Discussing the proposed ordinance and determining whether to bring it back for a second reading and adoption; and 5. Directing the City Clerk to publish a summary of the ordinance at least five days before the proposed adoption. BACKGROUND The City of Burlingame has two main commercial districts, Burlingame Avenue Downtown and Broadway. Parking in both areas consists of on -street parking and public parking lots, with either individual parking meters or pay kiosks. Durations and rates for each of these parking facilities vary. In September 2018, the TSPC reviewed a request from the Broadway Business Improvement District (BID) to increase the parking duration along Broadway between El Camino Real to California Drive from one hour to two hours. Their proposal was based on input from their customers, who commented that the one -hour meters did not provide sufficient time to patronize the businesses on Broadway. The Broadway BID circulated and submitted a support petition from local businesses. Staff also received numerous emails from business owners, some of whom 1 Ordinance Amending Chapters 13.36.030, 13.36.040, and 13.40.010 of the BMC January 6, 2020 supported the proposal, and some of whom opposed it. The TSPC recommended that the City Council create a six-month pilot program in which meters on the 1100 and 1400 blocks of Broadway would be converted to two-hour meters, while those on the other blocks would remain one -hour meters. The pilot program would be accompanied studies to determine the efficacy of the proposal before taking next steps. At the October 15, 2018 City Council meeting, the Council discussed the matter and expressed concerns regarding the potential reduction in turnover of parking spaces as a result of making them two-hour spaces, which may be more problematic in meeting the parking demand, and recommended exploring other options. The Council recommended increasing the wayfinding parking signage and other improvements to assist individuals in finding the two-hour parking lots. Additionally, the Council determined that the City should revisit the matter after the signage improvements were complete. Subsequently, staff implemented wayfinding signage to increase awareness of the two-hour parking on the side streets. On November 13, 2019, the Economic Development Subcommittee held its annual meeting with Broadway BID representatives. The BID members present advocated for changing the meters on Broadway to two hours and noted that their businesses were suffering with the current one -hour meters. The Subcommittee and staff asked the BID representatives to discuss the matter with their Board and send a formal request to the City, asking for the change to the meters. That request, which is attached, supported: • Changing all current one -hour parking spaces on Broadway to two-hour spaces • Maintaining all 24-minute meters in place and adding an additional meter on the 1400 block of Broadway • Changing the parking meters rates from $0.50 per hour to $1.00 per hour DISCUSSION Staff reviewed the BID's proposal, and after analysis believed that the parking time limit can be increased from one hour to two hours, which would be consistent with Burlingame Avenue. In addition, increasing the parking meter rate from $0.50 per hour to $1.00 per hour would address the issue of turn -over of parking spaces. The Broadway BID's proposal was presented to the TSPC at their December 12, 2019 meeting. After an extensive discussion, the TSPC did not agree with the proposal as presented, and voted against it 0-3-0. Though the TSPC voted down the proposal, they indicated support for a more comprehensive plan and studies to be done prior to implementing the two-hour time limit change. At the conclusion, the TSPC recommended the following items be analyzed as part of a comprehensive approach to address parking on Broadway: • Review existing loading zones and red -curbing areas to determine if additional spaces could be freed up. • Add more 24-minute spaces for service -related businesses. • Provide an update on the electronic wayfinding signage project by Streetline. • Shift or extend the parking enforcement time beyond 6:00 p.m. Ordinance Amending Chapters 13.36.030, 13.36.040, and 13.40.010 of the BMC January 6, 2020 Staff reviewed the TSPC's recommendations and found that there is only one location where an additional parking space can be gained from reducing the loading zones or red -curbing lengths. Staff will implement this recommendation. Per input from the Broadway BID, adding parking tees to the loading zones would better identify the spaces within the loading zones and allow for more efficient parking. Adding more 24-minute spaces can be done in coordination with both the Broadway BID and the affected business owners on a case -by -case basis. With regards to the Streetline electronic wayfinding signage project, the vendor will start the project at the beginning of the year. Lastly, with regards to extending the parking enforcement time beyond 6:00 p.m., staff believes this will create a staffing/scheduling issue for the parking enforcement division, and will also create an inequality between the Burlingame Avenue and Broadway commercial areas. Currently, parking enforcement ends at 6:00 p.m., and public parking is free after this time in both commercial districts. Additionally, while reviewing the Burlingame Municipal Code, staff discovered that Burlingame Avenue from El Camino Real to California Drive is still listed as having a one -hour parking restriction. The parking restriction was changed to two hours during the Burlingame Avenue Streetscape Project. Chapter 13.40.010 Parking Meter Zones was previously updated, but not Chapters 13.36.030 (One -Hour Parking) or 13.36.040 (Two -Hour Parking). Staff recommends updating the code to reflect the current parking time limit. FISCAL IMPACT The costs associated with preparing and installing signage for these meter changes are minimal and will be absorbed within the Public Works Department operating budget. Exhibit: • Ordinance BMC Update • Broadway BID Letter 3 ORDINANCE NO. AN ORDINANCE OF THE CITY OF BURLINGAME AMENDING CHAPTERS 13.36.030, 13.36.040, AND 13.40.010 OF THE BURLINGAME MUNICIPAL CODE TO EXTEND THE PARKING TIME LIMIT FROM ONE HOUR TO TWO HOURS AND INCREASE THE PARKING METER RATE ON BROADWAY FROM EL CAMINO REAL TO CALIFORNIA DRIVE The CITY COUNCIL of the CITY OF BURLINGAME ordains as follows: Section 1. Factual Background and Findings. WHEREAS, at its November 21, 2019 meeting, the Broadway Business Improvement District (BID) unanimously supported increasing the parking time limit from one hour to two hours on Broadway, adding an additional 24-minute meter at the 1400 block, and increasing meter rates from $0.50 per hour to $1.00 per hour; and WHEREAS, staff has reviewed and supports the above proposal; and WHEREAS, at its December 12, 2019 TSPC meeting, the Traffic, Safety, and Parking Commission (TSPC) did not support the proposal, and instead sought a more comprehensive approach to address parking along Broadway; and WHEREAS, while the TSPC did not support the proposal as presented, they indicated support for a more comprehensive plan and studies to be done prior to implementing the two-hour time limit change; and WHEREAS, staff has reviewed the recommendations made by the TSPC and will implement them separately; and WHEREAS, staff recommends revising Chapters 13.40.010 Parking Meter Zones, Chapters 13.36.030 (One -Hour Parking), and 13.36.040 (Two -Hour Parking) of the Burlingame Municipal Code to increase the parking duration and parking meter rates along Broadway; and WHEREAS, while reviewing the Burlingame Municipal Code, staff discovered that the parking restriction along Burlingame Avenue from El Camino Real to California Drive was shown as one hour, and staff recommends that the City Council update the Code to include this section of Burlingame Avenue as a two-hour restriction, consistent with the plans developed as part of the Burlingame Avenue improvement project. NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF BURLINGAME, HEREBY ORDAINS AS FOLLOWS: DIVISION 1: Section 2. The City Council amends Chapter 13.36.030 One Hour Parking of the Burlingame Municipal Code to remove the following: "(a) Broadway from El Camino Real to California Drive" "(b) Burlingame Avenue from California Drive to El Camino Real" Section 3. The City Council amends Chapter 13.36.040 Two Hour Parking of the Burlingame Municipal Code with the following edits: Add "Broadway from El Camino Real to California Drive" Revise "Burlingame Avenue, from Myrtle to Carolan Avenue; south side from Occidental to El Camino Real" to also include El Camino Real to California Drive Section 4. The City Council amends Chapter 13.40.010 Parking Meter Zones of the Burlingame Municipal Code to remove the following: "(2) 1 Hour Parking Limit On the following street: Broadway: 50 cents for one hour' "All other areas: 5 cents for each 30 minutes" Section 5. The City Council amends Chapter 13.40.010 Parking Meter Zones of the Burlingame Municipal Code to add the following under (3) 2-Hour Parking Limit, $2.00 for two hours: "Broadway from El Camino Real to California Drive" DIVISION 2: If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The Council declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. DIVISION 3: This Ordinance shall be published in a newspaper of general circulation in accordance with California Government Code Section 36933, published, and circulated in the City of Burlingame, and shall be in full force and effect thirty (30) days after its final passage. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing ordinance was introduced at a public hearing at a regular meeting of the City Council held on the 6t" day of January, 2020, and adopted thereafter on the _ day of , 2020, by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: Meaghan Hassel -Shearer, City Clerk 13.36.030 One -hour parking. Except where prohibited or otherwise designated for shorter term time periods, it is unlawful for any person to park a vehicle for a period longer than one hour between the hours of 8:00 a.m. and 6:00 p.m. on any day, excepting Sundays and holidays, upon any part of the following streets or portions of streets: ! . . . . �4/�a..a..i.-t•fii.�����1 i...�rM.Maii2R.f...aJ.. r.s (c) California Drive, west side, from Douglas to Bellevue Avenue and from Carmelita Avenue to Broadway; (d) Ingold Road, north side, forty-eight (48) feet west from the curb return of Rollins Road to one hundred twenty-eight (128) feet west from that same curb return; (e) Magnolia Avenue, east side, from the intersection of Magnolia Avenue to three hundred (300) feet north of the center line of Trousdale Drive; (f) Primrose Road, from Bellevue Avenue to Floribunda Avenue. 13.36.040 Two-hour parking. It is unlawful for the driver of any vehicle to park such vehicle, unless elsewhere in this title otherwise provided, for a longer period than two (2) hours between the hours designated any day, excepting Sundays and holidays, upon any part of the following streets, or portions of streets: (a) 8:00 a.m. to 6:00 p.m.: (1) Adrian Road, west side, one hundred fifty-five (155) feet southerly from the southeast end of the curb return of David Road; (2) Anita Road, west side, from Peninsula Avenue one hundred forty-five (145) feet north toward Bayswater Avenue; (3) Bayswater Avenue from El Camino Real to Park Road; south side, from California Drive to the Southern Pacific Railroad right-of-way; (4) Bellevue Avenue, except the south side from Primrose Road to Almer Road; (5) Broadway, from El Camino Real to California Drive (6) Burlingame Avenue, from Myrtle to Carolan Avenue; south side from Occidental to El Camino Real; El Camino Real to California Drive (7) California Drive, west side, from Carmelita Avenue to Palm Drive; from Burlingame Avenue to Peninsula Avenue; from Oak Grove Avenue four hundred (400) feet northwards to 755 California Drive, except areas designated for thirty (30) minute parking; (7) Capuchino Avenue from four hundred (400) feet southerly of the centerline of Broadway to Lincoln Avenue; (8) Carmelita Avenue, south side, from El Camino Real to Chula Vista Avenue; (9) Carolan Avenue, east side, from one hundred (100) feet northerly of Toyon Drive to four hundred sixty (460) feet northerly of Toyon Drive; and east side, from Cadillac Way to Broadway; (10) Chapin Avenue, from Chapin Lane to El Camino Real; (11) Chula Vista Avenue from the centerline of Broadway to four hundred ten feet (410) southerly of the centerline of Broadway; (12) Douglas Avenue; (13) East Lane, east side, from Burlingame Avenue to Howard Avenue; (14) El Camino Real service road between Dufferin Avenue and Murchison Drive; (15) Howard Avenue, south side, from Crescent Avenue to El Camino Real and from California Drive to the Southern Pacific Railroad right-of-way; (16) Laguna Avenue from two hundred eighty feet (280) southerly to five hundred ten (510) feet northerly of the centerline of Broadway; (17) Lorton Avenue, west side, from Bayswater Avenue to Howard Avenue; east side, from Howard Avenue one hundred twenty (120) feet south toward Bayswater and forty (40) feet north toward Burlingame Avenue; (18) Magnolia, west side, from Trousdale Drive to Plaza Lane; (19) North Carolan Avenue with three (3) parking spaces along the lot front of 1361 North Carolan Avenue; (20) Occidental Avenue, from El Camino Real to Ralston Avenue; (21) Paloma Avenue from three hundred ten (310) feet southerly of the centerline of Broadway to Lincoln Avenue; (22) Park Road, except the west side, from Howard Avenue to Bayswater Avenue; (23) Primrose Road, west side, from Howard Avenue to El Camino Real; (24) Ralston Avenue, from Occidental Avenue to El Camino Real; (25) Rollins Road from ninety (90) feet northerly of Toyon Drive to four hundred sixty (460) feet northerly of Toyon Drive; (26) South Lane, both sides; (27) Trousdale Drive, north side, from the curb return of Trousdale Drive and California Drive to ninety (90) feet west of said curb return; (28) Trousdale Drive, south side, from the curb return of Marco Polo Way to forty (40) feet east of said curb return; (29) Marco Polo Way, east side, from the curb return of Trousdale Drive to forty (40) feet south of said curb return; (30) Crescent Avenue, both sides, from the curb return of Ralston Avenue to the curb return of Howard Avenue; (31) 1600 block of Howard Avenue, both sides, from the curb return of Crescent Avenue to the curb return of Occidental Avenue; (32) Newlands Avenue, both sides; (33) Cypress Avenue, both sides, from El Camino Real to twenty (20) feet southerly of the centerline of Central Avenue (between the addresses of 1500 and 5141); (34) Carol Avenue, both sides, from El Camino Real to Barroilhet Avenue; and (35) East Carol Avenue, both sides, from Carol Avenue to Barroilhet Avenue. (b) 9:00 a.m. and 4:00 p.m.: (1) Carmelita Avenue, north side, between Chula Vista Avenue and El Camino Real; (2) Magnolia Avenue, east side, from three hundred (300) feet north of the center line of Trousdale Drive to Murchison Drive. (c) 2:00 p.m. to 6:00 p.m.: (1) Carolan Avenue, from Oak Grove Avenue to North Lane 13.40.010 Parking meter zones. (a) The streets hereinafter described are defined and established as parking meter zones. The parking of vehicles along such portions of these streets, and at such times as may be designated by the city council, shall be controlled, regulated, and inspected with the aid of parking meters: (1) Broadway from El Camino Real to California Drive; (2) Burlingame Avenue from El Camino Real to California Drive; (3) California Drive, west side, from Broadway to Carmelita Avenue and Bellevue Avenue to Howard Avenue; and east side from North Lane to two hundred seventy (270) feet south of Howard Avenue; (4) Capuchino Avenue from one hundred forty (140) feet north of the centerline of Broadway to two hundred thirty-three (233) feet south of the centerline of Broadway; (5) Carolan Avenue from South Lane to North Lane; (6) Chapin Avenue, from Primrose Road to El Camino Real; (7) Chula Vista Avenue from Broadway to two hundred eighty-two (282) feet south of the centerline of Broadway; (8) City Hall Lane from Primrose Road to Park Road; (9) Donnelly Avenue from Primrose Road to Lorton Avenue; (10) East Lane from Burlingame Avenue to North Lane; (11) Highland Avenue from Howard Avenue to California Drive and one parking space on the southwest corner of Highland at Howard; (12) Howard Avenue from El Camino Real to Highland Avenue; (13) Laguna Avenue from Broadway to one hundred thirty-six (136) feet south of the centerline of Broadway; (14) Lorton Avenue from Bellevue Avenue to Howard Avenue, and the east side of Lorton Avenue from Howard Avenue to Bayswater Avenue; (15) North Lane from Carolan Avenue to East Lane; (16) Paloma Avenue from one hundred (100) feet north of the centerline of Broadway to one hundred twenty (120) feet south of the centerline of Broadway; (17) Park Road, from Burlingame Avenue to Howard Avenue, and the west side of Park Road from Howard Avenue to Bayswater Avenue; (18) Primrose Road from Bellevue Avenue to Howard Avenue; and the east side of Primrose Road from Howard Avenue to Bayswater Avenue; and the west side of Primrose Road from Howard Avenue to two hundred (200) feet south of the centerline of Howard Avenue; (19) South Lane from Carolan Avenue/East Lane to California Drive; and (20) West Lane from South Lane to two hundred (200) feet south of South Lane. (b) The following parking meter rates are established in the city: (1) 24-Minute Parking Limit On the following streets: Broadway from El Camino Real to Rollins Road; Capuchin Avenue from Broadway to Carmelita Avenue; and Chula Vista Avenue from Broadway to Carmelita Avenue: 20 cents for 24 minutes On the following streets: - California Drive from Bellevue Avenue to Howard Avenue; Chapin Avenue from Primrose Road to El Camino Real; Highland Avenue from California Drive to Howard Avenue; Howard Avenue from El Camino Real to Highland Drive; Lorton Avenue from Bellevue Avenue to Bayswater Avenue; Park Road from Burlingame Avenue to Howard Avenue; and Primrose Road from Bellevue Avenue to Bayswater Avenue: All other areas: 40 cents for 24 minutes 5 cents for each 12 minutes (3) 2-Hour Parking Limit On the following street: Burlingame Avenue from El Camino Real to California Drive: $1.00 the first hour; $2.00 the second hour On the following streets: Broadway from El Camino Real to California Drive; California Drive from Bellevue Avenue to Bayswater Avenue; Chapin Avenue from Primrose Road to El Camino Real; Donnelly Avenue from Primrose Road to Lorton Avenue; Highland Avenue from California Drive to Bayswater Avenue; Howard Avenue from Primrose Road to Highland Avenue; Lorton Avenue from Bellevue Avenue to Howard Avenue; Park Road from Burlingame Avenue to Howard Avenue; Primrose Road from Bellevue Avenue to Howard Avenue: $2.00 for two hours On the following streets: Capuchino Avenue from Lincoln Avenue to Carmelita Avenue; Chula Vista Avenue from Broadway to Carmelita Avenue; Laguna Avenue from Lincoln Avenue to Carmelita Avenue; and Paloma Avenue from Lincoln Avenue to Carmelita Avenue: $1.00 for two hours All other areas: 75 cents for each hour (4) 4-Hour Parking Limit On the following street: Howard Avenue from Primrose Road to Highland Avenue: $1.00 for each hour (5) 10-Hour Parking Limit On the following streets: California Drive from Howard Avenue to Bellevue Avenue; Chapin Avenue from Primrose Road to El Camino Real; City Hall Lane from Primrose Road to Park Road; Donnelly Avenue from Primrose Road to Lorton Avenue; Highland Avenue from Howard Avenue to California Drive; and Howard Avenue from El Camino Real to California Drive: $3.00 for 10 hours On the following streets: Lorton Avenue from Bayswater Avenue to Howard Avenue; Park Road from Bayswater Avenue to Howard Avenue; Primrose Road from Bayswater Avenue to Howard Avenue; South Lane from Carolan Avenue/East Lane to California Drive; and West Lane from South Lane to two hundred (200) feet south of South Lane: All other areas: $3.00 for 10 hours 25 cents for each 2-1/2 hours November 21, 2019 oj RROAD%AY V(LLACI SHOas Lisa Goldman, Burlingame City Manager 501 Primrose Road Burlingame, CA 94010 , Burlingame parking request J of directors met today at 8:30 am . In attendance was President John Kevranian, director Treasure Chris Diez, Secreatary Ross Bruce, Director Linda Bullis, Mechant Frank Wang of iurant, Merchant Orhan Kurt of Rocca, Merchant Irene Preston of Prestons, City Economic Joseph Sanfilipo, and Merchant Isabelle dePaz of all that Glitters. The Board approved a parking recommendation for the City's consideration. The Broadway areby request the city to: ;hange all current 1 hour parking spaces on Broadway to 2 hour spaces. :eep all current 24 minute zones in place and add one additional 24 minute zone where peter 1401 is located at the North West end of the 1100 Block of Broadway. hange the cost of all new 2 hour meters from 50 cents/hour to $1.00/hour. hn Kevranian, BID President Gera d Weisl, BID Director 'adway Business Improvement District 0 1399 Broadway, Burlingame, California 94010 BURLINGAME STAFF REPORT AGENDA NO: 9b MEETING DATE: January 6, 2020 To: Honorable Mayor and City Council Date: January 6, 2020 From: Syed Murtuza, Director of Public Works — (650) 558-7230 Kathleen Kane, City Attorney — (650) 558-7263 Andrew Wong, Senior Civil Engineer — (650) 558-7237 Subject: Public Hearing to Introduce an Ordinance Amending Chapters 13.24.010 and 13.24.015 of the Burlingame Municipal Code to Reduce the Posted Speed Limit on California Drive between Oak Grove Avenue and Peninsula Avenue to 25 MPH RECOMMENDATION Staff recommends that the City Council hold a Public Hearing to introduce the attached ordinance amending Chapters 13.24.010 and 13.24.015 of the Burlingame Municipal Code to reduce the posted speed limit on California Drive between Oak Grove Avenue and Peninsula Avenue to 25 MPH. In order to do so, staff recommends the following actions: 1. Requesting the City Clerk to read the title of the attached ordinance; 2. By motion, waiving further reading and introducing the proposed ordinance; 3. Conducting a public hearing on the proposed ordinance; 4. Discussing the proposed ordinance and determining whether to bring it back for a second reading and adoption; and 5. Directing the City Clerk to publish a summary of the ordinance at least five days before the proposed adoption. BACKGROUND The California Drive Roundabout Project was completed this past spring. The project has significantly improved pedestrian access and safety along California Drive near the intersections of Bellevue Avenue and Lorton Avenue, while reducing potential conflicts for all modes of transportation. Staff continues to monitor the intersection and make small changes to further enhance the safety, including enhancing the pedestrian Rectangular Rapid Flashing Beacons (RRFB), installing driver feedback signs, deploying changeable message signs, and implementing a pilot program with a 25 MPH speed limit on the California Drive approaches to the roundabout. The roundabout was designed with a 15 MPH advisory speed limit. This advisory speed limit was in place to prepare vehicles approaching the roundabout to yield to pedestrians near the crosswalks 1 Ordinance Amending Chapters 13.24.010 and 13.24.015 of the BMC January 6, 2020 and vehicles already in the roundabout. Staff observed that not all vehicles were entering the roundabout at the posted advisory 15 MPH speed limit, which contributed to some vehicles already in the roundabout stopping to avoid a potential collision. Per the City's Municipal Code (BMC), the portion of California Drive from Oak Grove Avenue to Burlingame Avenue has a posted speed limit of 35 MPH, while the posted speed limit from Burlingame Avenue to Peninsula Avenue is 30 MPH. Part of the reason for some vehicles not complying with the 15 MPH advisory speed can be attributed to the rapid deceleration from 35 MPH to 15 MPH in a relatively short distance. Although the City deployed changeable message signs to warn drivers to reduce their speed, the 25 MPH signs were installed on a pilot basis to improve the deceleration transition. DISCUSSION The requirements for posting speed limits are found in the California Vehicle Code (CVC) Division 11, "Rules of the Road." For this specific situation, the requirements can be found in CVC Section 22352, for the 25 MPH limit, where the conditions necessary to qualify for these 'default' speed limits are described. The 25 MPH speed limit applies to streets located within 1) business districts, 2) residential districts, 3) near schools, or 4) near senior centers. The 25 MPH speed limits are commonly signed in residential districts for the benefit of the residents, and occasionally in downtown business areas. California Drive between Oak Grove Avenue and Bellevue Avenue -Lorton Avenue meets one of the four conditions for the prima facie 25 MPH speed limit, the 'business district' condition. The definition of business district is provided in CVC Division 1, Words and Phrases Defined, Sections 235 and 240, as follows: 235. A "business district" is that portion of a highway and the property contiguous thereto (a) upon one side of which highway, for a distance of 600 feet, 50 percent or more of the contiguous property fronting thereon is occupied by buildings in use for business, or (b) upon both sides of which highway, collectively, for a distance of 300 feet, 50 percent or more of the contiguous property fronting thereon is so occupied. A business district may be longer than the distances specified in this section if the above ratio of buildings in use for business to the length of the highway exists. 240. In determining whether a highway is within a business or residence district, the following limitations shall apply and shall qualify the definitions in Sections 235 and 515: (a) No building shall be regarded unless its entrance faces the highway and the front of the building is within 75 feet of the roadway. (b) Where a highway is physically divided into two or more roadways only those buildings facing each roadway separately shall be regarded for the purpose of determining whether the roadway is within a district. (c) All churches, apartments, hotels, multiple dwelling houses, clubs, and public buildings, other than schools, shall be deemed to be business structures. (d) A highway or portion of a highway shall not be deemed to be within a district regardless of the number of buildings upon the contiguous property if there is no right of access to the highway by vehicles from the contiguous property. Ordinance Amending Chapters 13.24.010 and 13.24.015 of the BMC January 6, 2020 Being within the business district, California Drive from Oak Grove Avenue to Peninsula Avenue meets one of the criteria for a 25 MPH default speed limit, so it qualifies to post and radar enforce this speed accordingly. However, California Drive between Oak Grove Avenue and Peninsula Avenue appears as a minor arterial on the California Road System (CRS) map, so under the statutes of CVC Section 40802, it would constitute a speed trap if this 25 MPH speed limit were to be enforced with radar equipment. However, as permitted by the CVC, the City can enforce the 25 MPH speed limit on this segment by using alternative approved methods. Staff presented this proposal to the Traffic Safety and Parking Commission at their November 14, 2019 meeting. After reviewing the matter the TPSC supported reducing the posted speed limit to 25 MPH with a vote of 4-1-0. FISCAL IMPACT The costs associated with changing the posted speed limit signs are minimal and will be absorbed within the Public Works Department operating budget. Exhibits: • Ordinance BMC Update 3 ORDINANCE NO. AN ORDINANCE OF THE CITY OF BURLINGAME AMENDING CHAPTERS 13.24.010 AND 13.24.015 OF THE BURLINGAME MUNICIPAL CODE TO REDUCE THE POSTED SPEED LIMIT ON CALIFORNIA DRIVE BETWEEN OAK GROVE AVENUE AND PENINSULA AVENUE The CITY COUNCIL of the CITY OF BURLINGAME ordains as follows: Section 1. Factual Background and Findings. WHEREAS, the California Drive Roundabout Project was designed with a 15 MPH advisory speed limit. This advisory speed limit was in place to prepare vehicles approaching the roundabout to yield to pedestrians near the crosswalks and vehicles already in the roundabout; and WHEREAS, City staff observed that not all vehicles were entering the roundabout at the posted advisory 15 MPH speed limit, which contributed to some vehicles already in the roundabout stopping to avoid a potential collision; and WHEREAS, per the City's Municipal Code, the portion of California Drive from Oak Grove Avenue to Burlingame Avenue has a posted speed limit of 35 MPH, while the posted speed limit from Burlingame Avenue to Peninsula Avenue is 30 MPH; and WHEREAS, part of the reason for some vehicles not complying with the 15 MPH advisory speed can be attributed to the rapid deceleration from 35 MPH to 15 MPH in a relatively short distance; and WHEREAS, being within a business district, California Drive from Oak Grove Avenue to Peninsula Avenue meets one of the criteria for a 25 MPH default speed limit as identified in the California Vehicle Code. NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF BURLINGAME HEREBY ORDAINS TO REDUCE THE SPEED LIMIT ON CALIFORNIA DRIVE FROM OAK GROVE AVENUE TO PENINSULA AVENUE TO 25 MPH BY TAKING THE FOLLOWING ACTIONS: DIVISION 1: Section 2. The City Council hereby amends Section 4 of Chapter 13.24.010 thirty five miles per hour of the Burlingame Municipal Code to read as follows: "(4) California Drive between Oak Grove Avenue and Murchison Drive" Section 3. The City Council hereby amends Section 1 of Chapter 13.24.015 thirty miles per hour of the Burlingame Municipal Code to remove the following: "(1) California Drive between Peninsula Avenue and Burlingame Avenue" DIVISION 2: If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The Council declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. DIVISION 3: This Ordinance shall be published in a newspaper of general circulation in accordance with California Government Code Section 36933, published, and circulated in the City of Burlingame, and shall be in full force and effect thirty (30) days after its final passage. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing ordinance was introduced at a public hearing at a regular meeting of the City Council held on the 6'" day of Janua , 2020, by the following vote, and adopted thereafter at a regular meeting of the City Council held on the day of 2020, by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: Meaghan Hassel -Shearer, City Clerk 13.24.010 Thirty-five miles per hour. (a) No person shall drive a vehicle upon any of the following designated streets at a speed greater than thirty-five (35) miles per hour; it is determined that the speed limitation hereby established is most appropriate to facilitate the orderly movement of traffic and is reasonable and safe: (1) Airport Boulevard between Old Bayshore Highway and Lang Road; (2) Adrian Road between Millbrae city limits and David Road; (3) Old Bayshore Highway; (4) California Drive between Oak Grove Avenue and Murchison Drive; (5) Carolan Avenue between Broadway and Oak Grove Avenue; (6) Peninsula Avenue between California Drive and Humboldt Road; (7) Rollins Road between southern city limits to northern city limits; (8) Skyline Boulevard from six hundred (600) feet north of Rivera Drive south to the city limits; and 13.24.015 Thirty miles per hour. (a) No person shall drive a vehicle upon any of the following designated streets at a speed greater than thirty (30) miles per hour; it is determined that the speed limitation hereby established is most appropriate to facilitate the orderly movement of traffic and is reasonable and safe: (2) Peninsula Avenue between El Camino Real and California Drive; and (3) Hillside Drive between Alvarado Avenue and El Camino Real. AGENDA NO: 10a STAFF REPORT BURLINGAME 2ME IF MEETING DATE: January 6, 2020 To: Honorable Mayor and City Council Date: January 6, 2020 From: Kathleen Kane, City Attorney — (650) 558-7204 Syed Murtuza, Director of Public Works — (650) 558-7230 Rob Mallick, Deputy Dir. of Public Works, Operations — (650) 558-7670 Subject: Consideration of an Enhanced Program to Address Illegal Dumping RECOMMENDATION Staff recommends that the City Council receive a report on illegal dumping in the city and consider whether to authorize enhanced funding to address the issue either at the mid -year budget or in the next fiscal year. BACKGROUND Illegal dumping occurs throughout the Peninsula. In Burlingame, the dumping pattern that is most noticeable to residents occurs when tenants move out of multi -family units and leave large items such as furniture and televisions at the curbside. It appears as though people from out of town may also dump their items in certain hot spots, and individual businesses have been cited for patterns of illegal dumping as well. The City is a member of the South Bayside Waste Management Authority (SBWMA), which has a franchise agreement with Recology San Mateo County. Under the agreement, there are two avenues available to assist residents with proper disposal of potential trash: • 5.05 Residential On -Call Bulky Item Collection Service (Curbside) • 5.09 Abandoned Waste Cleanup Collection Service Although the 'Abandoned Waste Cleanup Collection Service' provides a maximum of 30 abandoned pick-ups per service day, this number encompasses all 12 public agencies in the SBWMA service area. There is no existing program at Recology for the allocation of these pick- ups. SBWMA staff has been working on a recommended franchise agreement amendment that will enhance this service in the future; that recommendation is to be considered by the SBWMA Board in the spring. But currently, abandoned pick-ups are assigned on an as -available basis, with certain larger jurisdictions securing the majority of the available services. Reports of illegal dumping are frequent: the Public Works Department, on average, has 21 unique abandoned pickups per month, accumulating over 100 cubic yards of debris. During the past two quarters, the department has spent more than 140 hours collecting items that were illegally dumped 1 Illegal Dumping Informational Report January 6, 2020 in the City right-of-way. These hours do not account for the hours related to Code Enforcement responding to the locations to gatrer photos, write letters to the property owners, and proceed with follow up until the trash/debris is removed. The Public Works Department does not have staff dedicated to full-time trash removal. When these calls come in, crews are diverted from their primary duties in order to respond. DISCUSSION Dumping trash in unauthorized locations is not only a health issue, it is also unsightly and negatively impacts the natural environment. Therefore, the City Attorney's Office and the Public Works Department have put together a preliminary plan to address the issues related to illegal dumping. The plan includes additional public outreach, a contract with a trash hauler for on -call trash removal when Recology is not available, leasing security cameras for hot spots, placing additional information on illegal dumping on the City's website, and developing a Report It Reward program. The preliminary plan will require funding, which has not yet been appropriated, and additional time for planning and execution. Staff asks the Council to review, prioritize, and approve the funding based on the order of priority. A. Public outreach • Water bill insert regarding large item trash pickup services from Recology: $1,200 • Direct mail to all postal customers in Burlingame: $4,500 • Additional outreach via the City's eNews and social media accounts (NextDoor, Facebook, Twitter, etc.): staff time required; costs can be absorbed in existing budgets B. Annual service contract • Contract with a trash hauler for on -call trash removal when Recology is unavailable: estimated cost of $25,000450,000 annually. C. Leasing of four security cameras to monitor dumping "hot spots" • Price includes all equipment to operate for 12 months and signage for the security cameras: $76,000. • Identified hot spots based on call history: Rollins/Larkspur, 399 Rollins, Ansel/Almer, and El Camino Real (portable unit) D. Enhanced information on illegal dumping on the City's website • Staff time required; costs can be absorbed in existing budgets E. Report It! Reward! Program • SeeClickFix already serves as a portal for reporting illegal dumping, and the City generally gets calls immediately after large -item trash is dumped on El Camino Real and Rollins Road. However, the Council may wish to direct staff to develop a more robust reporting/incentive program. • Costs for that program cannot be estimated at this time, but if Council so directs, staff can report back with a proposal and associated costs. V Illegal Dumping Informational Report January 6, 2020 FISCAL IMPACT Funding for an illegal dumping program will need to be appropriated either during the mid -year budget review in March or as part of the FY 2020/21 budget. Budget impacts for the suggested changes range from staff time only to a total of approximately $130,000 in additional costs per year. 3 BUR- uNGgME AGENDA NO: 10b STAFF REPORT a MEETING DATE: January 6, 2020 To: Honorable Mayor and City Council Date: January 6, 2020 From: Sonya M. Morrison, Human Resources Director— (650) 558-7209 Subject: Adoption of a Resolution Authorizing Amendment of the City Manager's Employment Agreement to Provide a Salary Increase of 3%, and Approving the City of Burlingame Pay Rates and Ranges (Salary Schedule) RECOMMENDATION Staff recommends that the City Council adopt the attached resolution authorizing the Mayor to execute an amendment to City Manager Lisa Goldman's employment agreement to increase her salary by 3% effective the first pay period of January 2020, and authorizing the City of Burlingame pay rates and ranges for employees (salary schedule). BACKGROUND City Manager Lisa Goldman began her service with the City of Burlingame on December 27, 2012. On December 4, 2019, the City Council met with Ms. Goldman in closed session to review her performance after her seventh year in office. Per Paragraph 7, Employment Benefits, of the Employment Agreement, Ms. Goldman receives the same benefits provided to City Department Heads. DISCUSSION Following their evaluation of her performance, Ms. Goldman left the closed session, and the Council thereafter discussed her compensation. In recognition of Ms. Goldman's positive performance evaluation, the City Council discussed at the December 4 closed session a proposal to increase the City Manager's salary by 3%. This is the same increase provided to the City Department Heads and Unrepresented unit. In order to increase her salary, Section 5 of the employment agreement must be amended to increase the monthly salary from $20,721.55 per month to $21,343.20 per month effective the first pay period of January, 2020. The proposed increase for the City Manager requires the City Council to authorize a new salary schedule that, once approved, will be made available to the public via the City of Burlingame website. 1 Amendment to the City Manager's Employment Agreement and Salary Schedule Update January 6, 2020 FISCAL IMPACT The financial impact of this increase is approximately $9,000 per year. The City Manager's Office budget can absorb the increase using existing funds for the remainder of the current fiscal year. Exhibits: • Resolution • Sixth Amendment to City Manager's Employment Agreement • Salary Schedule 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING AMENDMENT OF THE CITY MANAGER'S EMPLOYMENT AGREEMENT TO PROVIDE A COST OF LIVING SALARY INCREASE OF 3%, AND REVISION TO THE CITY OF BURLINGAME SALARY SCHEDULE WHEREAS, City Manager Lisa K. Goldman began her service with the City on December 27, 2012; and WHEREAS, the City Council has conducted performance evaluations for Ms. Goldman upon completion of each year with the City, all of which have been positive; and WHEREAS, the City Council determined, following its evaluation on December 4, 2019, that a salary increase of 3% was warranted in recognition of Ms. Goldman's successful performance, effective at the beginning of the first pay period of January 2020; and WHEREAS, this is the same salary increase provided to the City Department Head and Unrepresented unit; and WHEREAS, all other terms and conditions of Ms. Goldman's employment are to remain as provided in her original employment agreement; and WHEREAS, the City of Burlingame Salary Schedule has been revised in accordance with these actions. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Burlingame authorizes the Mayor to execute the attached Sixth Amendment to Ms. Goldman's City Manager Employment Agreement, to increase Ms. Goldman's gross salary by 3%, effective the first pay period of January 2020, and leaving all other terms and conditions of employment as provided in the City Manager Employment Agreement, and authorizes and adopts the revised City of Burlingame Salary Schedule. Emily Beach, Mayor I, Meaghan Hassel -Shearer, City Clerk of the City of Burlingame, certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 6th day of January, 2020, and was adopted thereafter by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers Meaghan Hassel -Shearer, City Clerk SIXTH AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF BURLINGAME AND LISA K. GOLDMAN FOR EMPLOYMENT AS CITY MANAGER OF THE CITY OF BURLINGAME This amendment is entered into this day of January, 2020, by and between the City of Burlingame, a Municipal Corporation existing under the laws of the State of California, herein called the "City," and Lisa K. Goldman ("Ms. Goldman"), as follows: RECITALS A. Ms. Goldman is currently serving as City Manager for the City of Burlingame pursuant to that contract denominated "Agreement Between the City of Burlingame and Lisa K. Goldman for Employment as City Manager of the City of Burlingame" ("Employment Agreement"), entered into on November 19, 2012, and amended on January 6, 2014, January 5, 2015, January 3, 2017, January 16, 2018, and January 7, 2019. B. Ms. Goldman has successfully completed her seventh year with the City. Subsequent to a performance evaluation, the City Council determined that her salary should be increased by 3% effective the first pay period of January 2020. C. Both parties are amenable to these changes and desire that all other terms and conditions of the existing Employment Agreement remain in full force and effect. AMENDMENT TO EMPLOYMENT AGREEMENT NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Paragraph 5, Monthly Compensation, of the Employment Agreement shall be amended to provide that the City shall pay Ms. Goldman a salary of $21,343.20 per month. 2. All other terms and conditions of the Employment Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the City and Ms. Goldman have executed this Amendment as of the date indicated above. CITY OF BURLINGAME Emily Beach, Mayor ATTEST: LISA K. GOLDMAN APPROVED AS TO FORM: Meaghan Hassel -Shearer, City Clerk Kathleen Kane, City Attorney City of Burlingame Salary Schedule Amended 1/6/2020 Class Title Step A Step B Step C Step D Step E A109 ACCOUNTANT I MONTHLY 6,737.08 7,073.24 7,418.67 7,794.24 8,183.72 BIWEEKLY 3,109.42 3,264.57 3,424.00 3,597.34 3,777.10 HRLY.RATE 38.87 40.81 42.80 44.97 47.21 A104 ACCOUNTING ASSISTANT I MONTHLY 4,604.21 4,838.36 5,079.47 5,322.89 5,577.91 BIWEEKLY 2,125.02 2,233.09 2,344.37 2,456.72 2,574.42 HRLY.RATE 26.56 27.91 29.30 30.71 32.18 A160 ACCOUNTING ASSISTANT II MONTHLY 5,079.47 5,322.89 5,577.91 5,835.25 6,122.72 BIWEEKLY 2,344.37 2,456.72 2,574.42 2,693.19 2,825.87 HRLY.RATE 29.30 30.71 32.18 33.66 35.32 A102 ACCOUNTING ASSISTANT III MONTHLY 5,835.25 6,122.72 6,424.10 6,746.35 7,084.83 BIWEEKLY 2,693.19 2,825.87 2,964.97 3,113.70 3,269.92 HRLY.RATE 33.66 35.32 37.06 38.92 40.87 A103 ACCOUNTING TECHNICIAN MONTHLY 6,438.01 6,760.26 7,096.42 7,448.81 7,822.06 BIWEEKLY 2,971.39 3,120.12 3,275.27 3,437.91 3,610.18 HRLY.RATE 37.14 39.00 40.94 42.97 45.13 D202 ACTING POLICE CHIEF MONTHLY 16580.49 17406.32 BIWEEKLY 7652.53 8033.69 HRLY.RATE 95.66 100.42 A105 ADMINISTRATIVE ASSISTANT I MONTHLY BIWEEKLY HRLY.RATE A100 ADMINISTRATIVE ASSISTANT II MONTHLY BIWEEKLY HRLY.RATE D502 ASSISTANT CITY ATTORNEY MONTHLY BIWEEKLY HRLY.RATE 5,564.00 5,853.79 6,148.22 6,449.60 6,760.26 2,568.00 2,701.75 2,837.64 2,976.74 3,120.12 32.10 33.77 35.47 37.21 39.00 6,122.72 6,424.10 6,741.71 7,059.33 7,397.80 2,825.87 2,964.97 3,111.56 3,258.15 3,414.37 35.32 37.06 38.89 40.73 42.68 12333.09 12949.75 13597.23 14277.08 14990.92 5692.2 5976.81 6275.65 6589.42 6918.89 71.15 74.71 78.45 82.37 86.49 ASSISTANT CITY MANAGER/ D106 ADMIN. SVCS. DIRECTOR MONTHLY 13335.33 13986.39 14688.1 15415.18 16195.41 BIWEEKLY 6154.77 6455.26 6779.12 7114.7 7474.81 HRLY.RATE 76.93 80.69 84.74 88.93 93.44 A605 ASSISTANT ENGINEER MONTHLY 7,896.24 8,281.09 8,672.89 9,129.60 9,590.95 BIWEEKLY 3,644.42 3,822.04 4,002.87 4,213.66 4,426.59 HRLY.RATE 45.56 47.78 50.04 52.67 55.33 ASSISTANT PARKS B421 SUPERVISOR MONTHLY 7681.75 8065.85 8469.13 8892.59 9337.25 BIWEEKLY 3545.42 3722.7 3908.83 4104.27 4309.5 HRLY.RATE 44.32 46.53 48.86 51.3 53.87 Alll ASSISTANT PLANNER MONTHLY 6,734.76 7,073.24 7,420.99 7,791.92 8,183.72 BIWEEKLY 3,108.35 3,264.57 3,425.07 3,596.27 3,777.10 HRLY.RATE 38.85 40.81 42.81 44.95 47.21 A608 ASSOCIATE ENGINEER MONTHLY 8,682.16 9,108.73 9,542.26 10,047.66 10,553.05 BIWEEKLY 4,007.15 4,204.03 4,404.12 4,637.38 4,870.64 HRLY.RATE 50.09 52.55 55.05 57.97 60.88 A112 ASSOCIATE PLANNER MONTHLY 7,520.67 7,896.24 8,292.68 8,712.30 9,148.14 BIWEEKLY 3,471.08 3,644.42 3,827.39 4,021.06 4,222.22 HRLY.RATE 43.39 45.56 47.84 50.26 52.78 ASST. DIRECTOR OF PUBLIC B600 WORKS MONTHLY 13051.73 13709.3 14369.45 15105.26 15861.97 BIWEEKLY 6023.88 6327.37 6632.05 6971.66 7320.91 HRLY.RATE 75.3 79.09 82.9 87.15 91.51 5607 AUTOMOTIVE MECHANIC MONTHLY $6,200.67 $6,502.97 $6,828.71 $7,170.84 $7,538.76 BIWEEKLY $2,861.85 $3,001.38 $3,151.71 $3,309.62 $3,479.43 HRLY.RATE $35.77 $37.52 $39.40 $41.37 $43.49 A705 BUILDING ATTENDANT MONTHLY 3,711.65 3,892.48 4,094.18 4,300.51 4,506.84 BIWEEKLY 1,713.07 1,796.53 1,889.62 1,984.85 2,080.08 HRLY.RATE 21.41 22.46 23.62 24.81 26.00 A706 BUILDING ATTENDANT -CS MONTHLY 4,884.73 BIWEEKLY 2,254.49 HRLY.RATE 28.18 A603 BUILDING INSPECTOR MONTHLY 7,467.35 7,822.06 8,230.08 8,619.56 9,034.55 BIWEEKLY 3,446.47 3,610.18 3,798.50 3,978.26 4,169.79 HRLY.RATE 43.08 45.13 47.48 49.73 52.12 BUILDING MAINTENANCE A101 WORKER MONTHLY 5,666.01 5,967.39 6,208.50 6,535.38 6,855.31 BIWEEKLY 2,615.08 2,754.18 2,865.46 3,016.33 3,163.99 HRLY.RATE 32.69 34.43 35.82 37.70 39.55 5603 CCTV LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 B604 CHIEF BUILDING OFFICIAL MONTHLY 11186.1 11741.87 12321.15 12926.49 13568.39 BIWEEKLY 5162.81 5419.33 5686.69 5966.07 6262.34 HRLY.RATE 64.54 67.74 71.08 74.58 78.28 D102 CITY ATTORNEY MONTHLY $19,376.88 BIWEEKLY $8,943.17 HRLY.RATE $111.79 D109 CITY CLERK MONTHLY 9153.45 9552.65 10022.36 10505.06 11021.7 BIWEEKLY 4224.67 4408.91 4625.71 4848.49 5086.94 HRLY.RATE 52.81 55.11 57.82 60.61 63.59 B602 CITY ENGINEER MONTHLY 12041.19 12652.03 13262.79 13944.45 14639.79 BIWEEKLY 5557.47 5839.4 6121.29 6435.9 6756.83 HRLY.RATE 69.47 72.99 76.52 80.45 84.46 D801 CITY LIBRARIAN MONTHLY 13790.19 14520.79 15253.98 16018.55 16798.69 BIWEEKLY 6364.7 6701.9 7040.3 7393.18 7753.24 HRLY.RATE 79.56 83.77 88 92.41 96.92 D200 CITY MANAGER MONTHLY $21,343.20 BIWEEKLY $9,850.70 HRLY.RATE $123.13 B103 CODE COMPLIANCE OFFICER MONTHLY 7558.46 7934.8 8332.86 8747.33 9186.33 BIWEEKLY 3488.52 3662.21 3845.93 4037.23 4239.84 HRLY.RATE 43.61 45.78 48.07 50.47 53 CODE COMPLIANCE OFFICER D110 AND SENIOR RISK ANALYST MONTHLY 8003.28 8369.74 8790.33 9225.67 9688.06 0.9 FTE (36 hours/week) BIWEEKLY 3693.82 3862.96 4057.08 4258 4471.41 HRLY.RATE 46.17 48.29 50.71 53.23 55.89 COMMUNICATION T900 DISPATCHER I MONTHLY 6205.74 6485.24 6794.55 7112.04 7462.11 BIWEEKLY 2864.19 2993.19 3135.95 3282.48 3444.05 HRLY.RATE 35.8 37.41 39.2 41.03 43.05 COMMUNICATION T901 DISPATCHER II MONTHLY 6512.36 6797.28 7133.74 7462.11 7844.66 BIWEEKLY 3005.7 3137.21 3292.5 3444.05 3620.61 HRLY.RATE 37.57 39.22 41.16 43.05 45.26 COMMUNITY DEVELOPMENT D108 DIRECTOR MONTHLY 13904.99 14596.44 15329.65 16096.79 16897.87 BIWEEKLY 6417.69 6736.82 7075.23 7429.29 7799.02 HRLY.RATE 80.22 84.21 88.44 92.87 97.49 D100 COUNCIL MEMBER MONTHLY $590.04 BIWEEKLY $272.33 HRLY.RATE $3.40 A106 CUSTODIAN MONTHLY 4,645.94 4,859.23 5,100.33 5,369.26 5,645.14 BIWEEKLY 2,144.28 2,242.72 2,354.00 2,478.12 2,605.45 HRLY.RATE 26.80 28.03 29.43 30.98 32.57 DEPUTY DIRECTOR OF PUBLIC B603 WORKSOPERATIONS MONTHLY 11948.13 12548.16 13172.86 13835.86 14520.79 BIWEEKLY 5514.52 5791.46 6079.78 6385.78 6701.9 HRLY.RATE 68.93 72.39 76 79.82 83.77 B107 DEPUTY FINANCE DIRECTOR MONTHLY BIWEEKLY HRLY.RATE D501 DEPUTY CITY ATTORNEY MONTHLY BIWEEKLY HRLY.RATE 10630.3 11162.61 11721.01 12302.86 12921.3 4906.29 5151.98 5409.7 5678.24 5963.68 61.33 64.4 67.62 70.98 74.55 8842.75 9284.9 9749.15 10236.58 10748.42 4081.27 4285.34 4499.61 4724.57 4960.81 51.02 53.57 56.25 59.06 62.01 D600 DIRECTOR OF PUBLIC WORKS MONTHLY 14703.45 15436.65 16211.6 17020.51 17873.77 BIWEEKLY 6786.21 7124.61 7482.27 7855.62 8249.43 HRLY.RATE 84.83 89.06 93.53 98.2 103.12 ECONOMIC DEVELOPMENT A451 SPECIALIST MONTHLY 8,211.54 8,624.20 9,055.41 9,507.49 9,982.74 BIWEEKLY 3,789.94 3,980.40 4,179.42 4,388.07 4,607.42 HRLY.RATE 47.37 49.76 52.24 54.85 57.59 B605 ELECTRICAL SUPERVISOR MONTHLY 8529.22 8916.38 9369.03 9829.85 10323.38 BIWEEKLY 3936.56 4115.25 4324.17 4536.85 4764.64 HRLY.RATE 49.21 51.44 54.05 56.71 59.56 EMERGENCY PREPAREDNESS/FIRE A301 EDUCATION SPECIALIST MONTHLY BIWEEKLY HRLY.RATE 6,356.87 6,660.57 6,994.41 7,353.75 7,706.14 2,933.94 3,074.11 3,228.19 3,394.04 3,556.68 36.67 38.43 40.35 42.43 44.46 A604 ENGINEERING TECHNICIAN II MONTHLY 6,333.69 6,653.62 6,994.41 7,337.53 7,699.19 BIWEEKLY 2,923.24 3,070.90 3,228.19 3,386.55 3,553.47 HRLY.RATE 36.54 38.39 40.35 42.33 44.42 ENVIRONMENTAL REGULATORY COMPLIANCE A625 MANAGER MONTHLY 7850.87 8239.94 8658.33 9087.4 9540.43 BIWEEKLY 3623.48 3803.05 3996.15 4194.19 4403.27 HRLY.RATE 45.29 47.54 49.95 52.43 55.04 D105 EXECUTIVE ASSISTANT MONTHLY 6695.49 7000.74 7360.85 7728.77 8117.53 BIWEEKLY 3090.22 3231.11 3397.31 3567.12 3746.55 HRLY.RATE 38.63 40.39 42.47 44.59 46.83 FACILITIES DIVISION B900 MANAGER MONTHLY 9085.46 9540.8 10017.98 10519.69 11043.24 BIWEEKLY 4193.29 4403.45 4623.68 4855.24 5096.88 HRLY.RATE 52.42 55.04 57.8 60.69 63.71 5704 FACILITIES LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 FACILITIES MAINTENANCE 5703 WORKER MONTHLY $5,664.03 $5,961.64 $6,217.07 $6,538.13 $6,854.48 BIWEEKLY $2,614.17 $2,751.53 $2,869.42 $3,017.59 $3,163.61 HRLY.RATE $32.68 $34.39 $35.86 $37.72 $39.54 D103 FINANCE DIRECTOR MONTHLY 14570.35 15298.36 16057.66 16866.55 17706.76 BIWEEKLY 6724.78 7060.78 7411.23 7784.56 8172.35 HRLY.RATE 84.06 88.26 92.64 97.31 102.15 B606 FLEET MANAGER MONTHLY 8880.93 9330.85 9794.38 10282.46 10795.06 BIWEEKLY 4098.89 4306.55 4520.48 4745.75 4982.34 HRLY.RATE 51.24 53.83 56.51 59.32 62.28 A805 GRAPHICARTIST MONTHLY 5,619.64 5,900.16 6,194.59 6,505.24 6,829.81 BIWEEKLY 2,593.68 2,723.15 2,859.04 3,002.42 3,152.22 HRLY.RATE 32.42 34.04 35.74 37.53 39.40 HUMAN RESOURCES ANALYST D107 II MONTHLY 7840.95 8234.98 8628.98 9069.95 9526.59 BIWEEKLY 3618.9 3800.76 3982.6 4186.13 4396.89 HRLY.RATE 45.24 47.51 49.78 52.33 54.96 HUMAN RESOURCES D805 DIRECTOR MONTHLY 13717.09 14445.09 15170.48 15929.78 16712.59 BIWEEKLY 6330.97 6666.97 7001.76 7352.21 7713.5 HRLY.RATE 79.14 83.34 87.52 91.9 96.42 HUMAN RESOURCES D400 TECHNICIAN MONTHLY 5965.93 6247.14 6553.67 6880.44 7240.18 BIWEEKLY 2753.51 2883.3 3024.77 3175.59 3341.62 HRLY.RATE 34.42 36.04 37.81 39.69 41.77 INSTRUMENTATION 5610 MAINTENANCE TECHNICIAN MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 IRRIGATION REPAIR 5404 SPECIALIST MONTHLY $5,640.60 $5,905.40 $6,200.67 $6,502.97 $6,828.71 BIWEEKLY $2,603.36 $2,725.57 $2,861.85 $3,001.38 $3,151.71 HRLY.RATE $32.54 $34.07 $35.77 $37.52 $39.40 A606 JUNIOR ENGINEER MONTHLY 7,170.61 7,511.40 7,896.24 8,281.09 8,672.89 BIWEEKLY 3,309.51 3,466.80 3,644.42 3,822.04 4,002.87 HRLY.RATE 41.37 43.34 45.56 47.78 50.04 5605 LABORER MONTHLY $5,066.46 $5,321.89 $5,617.16 $5,879.62 $6,163.18 BIWEEKLY $2,338.37 $2,456.26 $2,592.54 $2,713.68 $2,844.54 HRLY.RATE $29.23 $30.70 $32.41 $33.92 $35.56 A801 LIBRARIAN 1 MONTHLY 5,893.20 6,178.36 6,463.51 6,795.04 7,117.28 BIWEEKLY 2,719.94 2,851.55 2,983.16 3,136.17 3,284.90 HRLY.RATE 34.00 35.64 37.29 39.20 41.06 A800 LIBRARIAN II MONTHLY 6,489.02 6,813.58 7,140.47 7,488.22 7,880.02 BIWEEKLY 2,994.93 3,144.73 3,295.60 3,456.10 3,636.93 HRLY.RATE 37.44 39.31 41.20 43.20 45.46 B801 LIBRARIAN III MONTHLY 8185.59 8594.64 9009.09 9475.38 9938.9 BIWEEKLY 3777.97 3966.76 4158.04 4373.25 4587.19 HRLY.RATE 47.22 49.58 51.98 54.67 57.34 A804 LIBRARY ASSISTANT MONTHLY 4,513.80 4,747.95 4,982.10 5,211.61 5,485.18 BIWEEKLY 2,083.29 2,191.36 2,299.43 2,405.36 2,531.62 HRLY.RATE 26.04 27.39 28.74 30.07 31.65 A803 LIBRARY ASSISTANT II MONTHLY 5,037.74 5,260.30 5,543.14 5,793.52 6,076.35 BIWEEKLY 2,325.11 2,427.83 2,SS8.37 2,673.93 2,804.47 HRLY.RATE 29.06 30.35 31.98 33.42 35.06 A802 LIBRARY ASSISTANT III MONTHLY 5,621.96 5,879.29 6,185.31 6,493.65 6,799.67 BIWEEKLY 2,S94.75 2,713.52 2,854.76 2,997.07 3,138.31 HRLY.RATE 32.43 33.92 35.68 37.46 39.23 LIBRARY CIRCULATION B803 SUPERVISOR MONTHLY 6456.88 6762.28 7081.28 7452.12 7795.67 BIWEEKLY 2980.1 3121.OS 3268.28 3439.44 3598 HRLY.RATE 37.25 39.01 40.85 42.99 44.98 B805 LIBRARY SERVICES MANAGER MONTHLY 9543.54 10031.59 10527.85 11056.87 11629.46 BIWEEKLY 4404.71 4629.96 4859.01 5103.17 5367.44 HRLY.RATE 55.06 57.87 60.74 63.79 67.09 S606 MAINTENANCE ELECTRICIAN MONTHLY $6,948.22 $7,295.04 $7,667.65 $8,047.28 $8,457.37 BIWEEKLY $3,206.88 $3,366.95 $3,538.91 $3,714.13 $3,903.41 HRLY.RATE $40.09 $42.08 $44.23 $46.43 $48.79 B610 MANAGEMENT ANALYST MONTHLY 8275.57 8653.5 9089.81 9539.99 10017.96 BIWEEKLY 3819.49 3993.92 4195.3 4403.07 4623.67 HRLY.RATE 47.74 49.92 52.44 55.04 57.8 A120 MANAGEMENT ASSISTANT MONTHLY 6,713.89 7,050.05 7,397.80 7,771.05 8,158.22 BIWEEKLY 3,098.72 3,253.87 3,414.37 3,586.64 3,765.33 HRLY.RATE 38.73 40.67 42.68 44.83 47.07 A107 OFFICE ASSISTANT I MONTHLY 4,421.06 4,645.94 4,877.77 5,109.61 5,387.81 BIWEEKLY 2,040.49 2,144.28 2,251.28 2,358.28 2,486.68 HRLY.RATE 25.51 26.80 28.14 29.48 31.08 A670 OFFICE ASSISTANT II MONTHLY 4,843.00 5,063.24 5,318.26 5,582.55 5,837.56 BIWEEKLY 2,235.23 2,336.88 2,454.58 2,S76.56 2,694.26 HRLY.RATE 27.94 29.21 30.68 32.21 33.68 PARK MAINTENANCE S401 LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.54 $39.60 $41.64 $43.72 PARK MAINTENANCE WORKER 5407 I MONTHLY $5,085.21 $5,321.89 $5,617.16 $5,879.62 $6,163.18 BIWEEKLY $2,347.02 $2,456.26 $2,592.54 $2,713.68 $2,844.54 HRLY.RATE $29.33 $30.70 $32.41 $33.92 $35.56 PARK MAINTENANCE WORKER 5406 II MONTHLY $5,321.89 $5,617.16 $5,879.62 $6,163.18 $6,467.82 BIWEEKLY $2,456.26 $2,592.54 $2,713.68 $2,844.54 $2,985.15 HRLY.RATE $30.70 $32.41 $33.92 $35.56 $37.32 PARKING ENFORCEMENT A201 OFFICER MONTHLY 4,942.69 5,176.84 5,431.86 5,707.74 5,992.89 BIWEEKLY 2,281.24 2,389.31 2,507.01 2,634.34 2,765.95 HRLY.RATE 28.52 29.87 31.34 32.93 34.57 A200 PARKING SYSTEM TECHNICIAN MONTHLY 5,369.26 5,645.14 5,904.80 6,192.27 6,502.93 BIWEEKLY 2,478.12 2,605.45 2,725.29 2,857.97 3,001.35 HRLY.RATE 30.98 32.57 34.07 35.72 37.52 PARKS & RECREATION D705 DIRECTOR MONTHLY 13790.19 14520.79 15253.98 16018.55 16798.69 BIWEEKLY 6364.7 6701.9 7040.3 7393.18 7753.24 HRLY.RATE 79.56 83.77 88 92.41 96.92 PARKS SUPERINTENDENT/CITY B410 ARBORIST MONTHLY 9873.62 10385.02 10891.25 11441.81 12034.12 BIWEEKLY 4557.06 4793.09 5026.73 5280.84 5554.21 HRLY.RATE 56.96 59.91 62.83 66.01 69.43 B420 PARKS SUPERVISOR MONTHLY 8199.25 8616.43 9049.99 9505.38 10091.61 BIWEEKLY 3784.27 3976.82 4176.92 4387.1 4657.67 HRLY.RATE 47.3 49.71 52.21 54.84 58.22 PARKS SUPERVISOR/CITY B430 ARBORIST MONTHLY 8398.32 8831.88 9268.14 9728.96 10328.82 BIWEEKLY 3876.15 4076.25 4277.6 4490.29 4767.15 HRLY.RATE 48.45 50.95 53.47 56.13 59.59 A114 PAYROLL ADMINISTRATOR MONTHLY 6,737.08 7,073.24 7,418.67 7,794.24 8,183.72 BIWEEKLY 3,109.42 3,264.57 3,424.00 3,597.34 3,777.10 HRLY.RATE 38.87 40.81 42.80 44.97 47.21 PERMIT TECH/GREEN A614 BUILDING SPECIALIST MONTHLY 6,505.24 6,829.81 7,177.56 7,529.95 7,907.84 BIWEEKLY 3,002.42 3,152.22 3,312.72 3,475.36 3,649.77 HRLY.RATE 37.53 39.40 41.41 43.44 45.62 A609 PERMIT TECHNICIAN MONTHLY 5,914.07 6,206.18 6,526.11 6,843.72 7,184.52 BIWEEKLY 2,729.57 2,864.39 3,012.05 3,158.64 3,315.93 HRLY.RATE 34.12 35.80 37.65 39.48 41.45 A108 PLANNER MONTHLY 7,520.67 7,893.93 8,297.32 8,682.16 9,129.60 BIWEEKLY 3,471.08 3,643.35 3,829.53 4,007.15 4,213.66 HRLY.RATE 43.39 45.54 47.87 50.09 52.67 D104 PLANNING DIRECTOR MONTHLY 13646.68 14319.88 15045.24 15593.2 16574.32 BIWEEKLY 6298.47 6609.18 6943.96 7196.86 7649.69 HRLY.RATE 78.73 82.61 86.8 89.96 95.62 B111 PLANNING MANAGER MONTHLY 10812.96 11353.09 11916.67 12514.22 13143.05 BIWEEKLY 4990.6 5239.89 5500 5775.8 6066.02 HRLY.RATE 62.38 65.5 68.75 72.2 75.83 POLICE ADMINISTRATIVE A205 SERVICES COORDINATOR MONTHLY 5,770.33 6,057.81 6,354.55 6,655.94 6,975.87 BIWEEKLY 2,663.23 2,795.91 2,932.87 3,071.97 3,219.63 HRLY.RATE 33.29 34.95 36.66 38.40 40.25 M200 POLICE CAPTAIN MONTHLY 13145.75 13784.25 14386.52 15095.2 15828.79 BIWEEKLY 6067.27 6361.96 6639.93 6967.02 7305.6 HRLY.RATE 75.84 79.52 83 87.09 91.32 D201 POLICE CHIEF MONTHLY 15887.33 16679.44 17511.43 18377.92 19302.96 BIWEEKLY 7332.62 7698.2 8082.2 8482.12 8909.06 HRLY.RATE 91.66 96.23 101.03 106.03 111.36 A202 POLICE CLERK I MONTHLY 4,604.21 4,838.36 5,079.47 5,322.89 5,577.91 BIWEEKLY 2,125.02 2,233.09 2,344.37 2,456.72 2,574.42 HRLY.RATE 26.56 27.91 29.30 30.71 32.18 A203 POLICE CLERK II MONTHLY 5,079.47 5,322.89 5,577.91 5,835.25 6,122.72 BIWEEKLY 2,344.37 2,456.72 2,574.42 2,693.19 2,825.87 HRLY.RATE 29.30 30.71 32.18 33.66 35.32 A204 POLICE CLERK III MONTHLY 7,050.05 BIWEEKLY 3,253.87 HRLY.RATE 40.67 M202 POLICE LIEUTENANT MONTHLY 11248.62 11808.33 12401.11 13019.87 13671.69 BIWEEKLY 5191.67 5450 5723.59 6009.17 6310.01 HRLY.RATE 64.9 68.13 71.54 75.11 78.88 P200 POLICE OFFICER MONTHLY BIWEEKLY HRLY.RATE P201 POLICE OFFICER TRAINEE MONTHLY BIWEEKLY HRLY.RATE 7774.61 8202.07 8572.85 9023.93 9453.75 3588.28 3785.57 3956.7 4164.89 4363.27 44.85 47.32 49.46 52.06 54.54 7481.26 3452.89 43.16 M201 POLICE SERGEANT MONTHLY 9444.31 9890.66 10381.89 10910.9 11465.89 BIWEEKLY 4358.91 4564.92 4791.64 5035.8 5291.95 HRLY.RATE 54.49 57.06 59.9 62.95 66.15 B201 POLICE SERVICES MANAGER MONTHLY 9480.82 9954.88 10452.62 10975.25 11524.02 BIWEEKLY 4375.77 4594.56 4824.29 5065.5 5318.78 HRLY.RATE 54.7 57.43 60.3 63.32 66.48 A711 PROGRAM COORDINATOR MONTHLY 4,024.63 4,221.69 4,430.34 4,650.58 4,884.73 BIWEEKLY 1,857.S2 1,948.47 2,044.77 2,146.42 2,254.49 HRLY.RATE 23.22 24.36 25.56 26.83 28.18 A612 PROGRAM MANAGER MONTHLY 9,674.41 10,161.26 10,662.02 11,199.87 11,758.59 BIWEEKLY 4,465.11 4,689.81 4,920.93 5,169.17 5,427.04 HRLY.RATE 55.81 58.62 61.51 64.61 67.84 PROJECT MANAGER/GIS A610 COORDINATOR MONTHLY BIWEEKLY HRLY.RATE 11,081.63 5,114.60 63.93 A611 PUBLIC WORKS INSPECTOR MONTHLY 7,446.49 7,812.78 8,206.90 8,617.25 9,053.09 BIWEEKLY 3,436.84 3,605.90 3,787.80 3,977.19 4,178.35 HRLY.RATE 42.96 45.07 47.35 49.71 52.23 A701 RECREATION COORDINATOR MONTHLY 5,805.11 6,083.31 6,370.78 6,688.39 7,019.91 BIWEEKLY 2,679.28 2,807.68 2,940.36 3,086.95 3,239.96 HRLY.RATE 33.49 35.10 36.75 38.59 40.50 RECREATION B710 SUPERINTENDENT MONTHLY 9543.54 10034.33 10527.85 11062.32 11632.19 BIWEEKLY 4404.71 4631.23 4859.01 5105.69 5368.7 HRLY.RATE 55.06 57.89 60.74 63.82 67.11 B700 RECREATION SUPERVISOR MONTHLY 8035.64 8452.83 8842.77 9306.3 9769.85 BIWEEKLY 3708.76 3901.31 4081.28 4295.22 4509.16 HRLY.RATE 46.36 48.77 51.02 53.69 56.36 B106 SENIOR ACCOUNTANT MONTHLY BIWEEKLY HRLY.RATE A602 SENIOR BUILDING INSPECTOR MONTHLY BIWEEKLY HRLY.RATE B601 SENIOR CIVIL ENGINEER MONTHLY BIWEEKLY HRLY.RATE A113 SENIOR PLANNER MONTHLY BIWEEKLY HRLY.RATE 7539.2 7933.8 8356.18 8792.46 9256.57 3479.63 3661.75 3856.7 4058.06 4272.26 43.5 45.77 48.21 50.73 53.4 8,378.46 8,791.12 9,208.42 9,695.27 10,184.44 3,866.98 4,057.44 4,250.04 4,474.74 4,700.51 48.34 50.72 53.13 55.93 58.76 11465.85 12038.48 12643.8 13 273.66 13941.71 5291.93 5556.22 5835.6 6126.31 6434.64 66.15 69.45 72.95 76.58 80.43 9,129.60 9,581.67 10,059.25 10,562.33 11,095.54 4,213.66 4,422.31 4,642.73 4,874.92 5,121.02 52.67 55.28 58.03 60.94 64.01 SENIOR PUBLIC WORKS A607 INSPECTOR MONTHLY 8,269.50 8,682.16 9,108.73 9,542.26 10,047.66 BIWEEKLY 3,816.69 4,007.15 4,204.03 4,404.12 4,637.38 HRLY.RATE 47.71 50.09 52.55 55.05 57.97 B608 STREET & SEWER SUPERVISOR MONTHLY $7,803.57 $8,194.91 $8,607.35 $9,036.20 $9,486.13 BIWEEKLY $3,601.64 $3,782.27 $3,972.63 $4,170.55 $4,378.22 HRLY.RATE $45.02 $47.28 $49.66 $52.14 $54.73 STREET, SEWER & DOWNTOWN MAINTENANCE 5604 WORKER MONTHLY $5,321.89 $5,617.16 $5,879.62 $6,163.18 $6,467.82 BIWEEKLY $2,456.26 $2,592.54 $2,713.68 $2,844.54 $2,985.15 HRLY.RATE $30.70 $32.41 $33.92 $35.56 $37.32 STREET, SEWER AND 5601 DOWNTOWN LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 STREETS, STORM DRAINS, AND B607 SEWER DIVISIONS MANAGER MONTHLY 9085.46 9540.8 10017.98 10519.69 11043.24 BIWEEKLY 4193.29 4403.45 4623.68 4855.24 5096.88 HRLY.RATE 52.42 55.04 57.8 60.69 63.71 TRAFFIC SIGN & PAINT S602 LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 A601 TRAFFIC -CIVIL ENGINEER MONTHLY 8,281.09 8,672.89 9,129.60 9,590.95 10,073.16 BIWEEKLY 3,822.04 4,002.87 4,213.66 4,426.59 4,649.15 HRLY.RATE 47.78 50.04 52.67 55.33 58.11 A600 TRANSPORTATION ENGINEER MONTHLY 9,546.90 10,029.11 10,529.87 11,053.81 11,614.85 BIWEEKLY 4,406.26 4,628.82 4,859.94 5,101.76 5,360.70 HRLY.RATE 55.08 57.86 60.75 63.77 67.01 S405 TREE LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 5409 TREE MAINTENANCE WORKER MONTHLY $5,453.12 $5,764.79 $6,027.26 $6,320.18 $6,629.51 BIWEEKLY $2,516.83 $2,660.67 $2,781.81 $2,917.01 $3,059.78 HRLY.RATE $31.46 $33.26 $34.78 $36.46 $38.25 S411 TREE WORKER MONTHLY $5,628.88 $5,893.69 $6,191.30 $6,495.94 $6,824.02 BIWEEKLY $2,597.94 $2,720.17 $2,857.52 $2,998.13 $3,149.55 HRLY.RATE $32.48 $34.00 $35.72 $37.47 $39.37 UTILITIES S400 INSPECTOR/LOCATOR MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 B500 WATER DIVISION MANAGER MONTHLY 9085.46 9540.8 10017.98 10519.69 11043.24 BIWEEKLY 4193.29 4403.45 4623.68 4855.24 5096.88 HRLY.RATE 52.42 55.04 57.8 60.69 63.71 WATER MAINTENANCE 5501 LEADWORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 WATER MAINTENANCE 5503 WORKER MONTHLY $5,321.89 $5,617.16 $5,879.62 $6,163.18 $6,467.82 BIWEEKLY $2,456.26 $2,592.54 $2,713.68 $2,844.54 $2,985.15 HRLY.RATE $30.70 $32.41 $33.92 $35.56 $37.32 5502 WATER METER REPAIRER MONTHLY $5,373.44 $5,631.22 $5,900.72 $6,195.98 $6,502.97 BIWEEKLY $2,480.06 $2,599.03 $2,723.41 $2,859.68 $3,001.38 HRLY.RATE $31.01 $32.49 $34.05 $35.75 $37.52 B501 WATER OPERATIONS SUPERVIS MONTHLY $7,803.57 $8,194.91 $8,607.35 $9,036.20 $9,486.13 BIWEEKLY $3,601.64 $3,782.27 $3,972.63 $4,170.55 $4,378.22 HRLY.RATE $45.02 $47.28 $49.66 $52.14 $54.73 WATER QUALITY AND METER S508 LEAD WORKER MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 WATER QUALITY AND METER 5507 TECHNICIAN MONTHLY BIWEEKLY HRLY.RATE $5,617.16 $5,898.37 $6,193.64 $6,502.97 $6,828.71 $2,592.54 $2,722.33 $2,858.61 $3,001.38 $3,151.71 $32.41 $34.03 $35.73 $37.52 $39.40 B503 WATER QUALITY SUPERVISOR MONTHLY $7,803.57 $8,194.91 $8,607.35 $9,036.20 $9,486.13 BIWEEKLY $3,601.64 $3,782.27 $3,972.63 $4,170.55 $4,378.22 HRLY.RATE $45.02 $47.28 $49.66 $52.14 $54.73 WATER SERVICE & S505 OPERATIONS TECHNICIAN MONTHLY $6,224.10 $6,538.13 $6,863.85 $7,217.71 $7,578.60 BIWEEKLY $2,872.66 $3,017.59 $3,167.94 $3,331.25 $3,497.81 HRLY.RATE $35.91 $37.72 $39.60 $41.64 $43.72 A110 ZONING TECHNICIAN MONTHLY 6,419.47 6,727.80 7,061.64 7,420.99 7,782.65 BIWEEKLY 2,962.83 3,105.14 3,259.22 3,425.07 3,591.99 HRLY.RATE 37.04 38.81 40.74 42.81 44.90 NOTES All positions are 40-hour week, unless otherwise noted Effective 6/26/2017 612612017 3% salary increase for all AFSCME bargaining unit positions, per applicable MOUs Amended 7110117 FY2017-18 budget classification and compensation revisions Amended 8121117 classification and compensation revisions Amended 9118117 classification and compensation revisions Amended 121251173% salary increase Department Head and Unrepresented Unit, Teamsters, AFSCME BAMM, 2% salary increase POA, Police Sergeants, Police Sergaeants, Police Administrators Units, per applicable MOUs 3% salary increase City Manager, per employment agreement Amended 612512018 3% salary increase for AFSCMEAdmin and Maint bargaining unit per applicable MOUs 3% salary increase City Attorney, per employment agreement Amended 9117118 classification and compensation revisions Amended 121241187 3% salary increase Department Head and Unrepresented Unit AFSCME BAMM, 5% salary increase POA, Police Sergeants, Police Sergeants, Police Administrators Units, per applicable MOUs 4% salary increase City Manager, per employment agreement Amended 1121119 4.5%salary increase Teamsters Unit effective 1212412018 Amended 3113119 classification and compensation revisions Amended 6117119 adding Environmental Regulatory Compliance Manager Amended 6117119 4.5%salary increase AFSCME Admin Unit effective 6124119 per applicable MOU Amended 8119119 4.5%salary increase AFSCME Maintenance Unit, effective 8119119 per applicable MOU Amended 12123119 3% salary increase Department Head and Unrepresented Unit 2.5% Teamsters, per applicable MOU 4% salary increase POA, Police Sergeants, Police Administrators, per applicable MOUs 4.5% AFSCME BAM, per applicable MOU Amended 11612020 3%salary increase City Manager � CITY Memorandum icQ .PORMTRD To: City Council Date: January 6, 2020 From: Mayor Emily Beach Subject: Committee Report 1. Caltrain Modernization Local Policy Makers Group (LPMG) Representatives along the Caltrain corridor from Morgan Hill to San Francisco meet monthly at SamTrans Headquarters to receive updates from Caltrain and High Speed Rail Authority (CHSRA) staff. Chaired by Caltrain Joint Powers Board of Directors Member. I've served as Vice Chair since 2016. Caltrain update Infrastructure like foundations, poles, and wires for Caltrain's electric fleet (coming 2022) has been installed here in Burlingame in 2019 and throughout the 51-mile corridor. Sometimes It's noisy at night, but the construction goes in phases and community members can sign up for Caltrain alerts to better anticipate when the work will take place. From a policy perspective, the LPMG's focal point this year has been Caltrain's 2040 business plan. This committee is an important stakeholder in Caltrain's business plan development. Significant rail investments ($2.3+ billion) are already underway in the corridor to improve rail service and reduce greenhouse gas emissions and traffic on our roadways. Looking ahead over the next 20 years, billions ($25- 30) more will be needed to realize the full potential of electrification, support anticipated 40% population growth along Caltrain corridor, and to capture billions in new economic output for the region. Caltrain does not have a dedicated funding source to make these infrastructure and program investments a reality, so new revenue streams will be needed. Technical studies for the business plan are still underway that address ridership, governance, equity, and funding strategies among other topics. Caltrain expects the business plan to be completed mid-2020. High Speed Rail update High Speed Rail selected their "preferred alternative" through the SF/SJ corridor in September, which paves the way for the release of draft environmental documents for this section as early as February 2020, but no later than Spring 2020. Notable highlights for this section include the construction of a new light maintenance facility located in East Brisbane, and zero passing tracks in Redwood City. (Additional passing tracks along the corridor may be required for Caltrain's 2040 service vision, but not for HSR.) Once the HSRA releases the Draft EIR, a 45-day public comment period will follow and include a series of open houses, public hearings, and outreach activities. What many Burlingame residents may not realize is that HSR is well under construction in the central valley. By the end of 2020, as many as 350 miles may be underway. They anticipate the 1 Beach Committee Report January 6, 2020 entire Phase 1 (San Francisco to Los Angeles and Anaheim) will be environmentally cleared by 2022 and ready to move toward construction. Key challenge for HSR is the engineering design and funding plan to connect the train through the Pacheco pass. We've been told the segments in the Central Valley and between SF-SJ are already funded by the original citizen -approved bond measure. CHSRA currently projects HSR service will be operational and open to the public from SF to Bakersfield by 2029, SF to LA by 2033. The segment between SF and SJ is HSR's next top priority, and will include significant station improvements at Millbrae, SF, and SJ — plus the Brisbane maintenance facility. Construction in other cities like Burlingame include quad gates, fencing, and safety improvements at -grade crossings. In fact, all the physical infrastructure required to implement quiet zones will be constructed (and paid for) by HSR. HSR's plan does not include funding for grade separations, however, HSR has demonstrated willingness ness to contribute to San Mateo's 251h Avenue Grade Separation — so this should also be considered for Broadway's funding strategy. Major concerns for LPMG include grade separations, both for safety -- and to reduce traffic/gridlock with extended gate downtime. Also making sure HSR coordinates with Caltrain's 2040 service vision in terms of rail schedules on the "blended system" (traveling on the existing tracks from SF to SJ.) Significant environmental work, public process, and schedule coordination lies ahead for rail planners in our corridor. Spring of 2020 will be an important moment for public engagement here on the Peninsula. 2) San Mateo County Transportation Authority Busy year. We developed and adopted SMCTA's 5-year strategic plan, which provides the policy framework for allocating both Measure A and new Measure W funds, which together generate approximately $150m annually for County transportation projects. We allocated millions of dollars for various transportation infrastructure including $18 million for the next phase of Burlingame's Broadway Grade Separation, broke ground on 92/101 interchange improvements, began construction on the southern segment of US 101 express lanes, and celebrated the opening US 101 Willow Interchange — big win for East Palo Alto and Menlo Park. However, the most significant and time intensive policy work for elected members of SMCTA was the establishment of the San Mateo County Express Lane Joint Powers Authority (SMCEL JPA) -- see below. 3) San Mateo County Express Lanes Joint Powers Authority (SMCEL JPA) The first six months of 2019 were filled with intense meetings between SMCTA and C/CAG to determine whether San Mateo County or MTC would retain ownership over US 101 San Mateo County Express Lanes. This was a high -stakes (and highly contested) debate within and beyond San Mateo County. Effective express lane toll policies will improve traffic congestion on highways and local roads, plus generate substantial revenues that can be reinvested locally. I helped lead the effort to establish the San Mateo County Express Lanes Joint Powers Authority, which maintains local policy and financial control over over the express lanes, rather than abdicating this authority to MTC — which MTC strongly wanted. Currently, I serve as a Board Member on this new JPA, and also as the SMCTA representative to our JPA's finance committee. SMCTA must loan the JPA $100 million to build the project, and will also serve as financial backstop for all express lane operations until the toll lanes generate their own revenue starting late 2021 and 2022. The finance committee has been a significant additional duty. 4) Commute.org Board of Directors The reliability of our County's free commuter shuttle system dramatically improved in 2019 2 Beach Committee Report January 6, 2020 compared to one year ago, when our shuttle vendor struggled from a severe labor shortage resulting in routine cancellations. Lots of hard work and negotiations by Commute.org staff and shuttle vendor to stabilize the program. I'm currently serving on a sub -committee that meets monthly to develop a 5-year visionary strategic plan for this organization. This is an exciting opportunity because transportation technology and public policy is changing so rapidly. 5) League of California Cities a) League of California Cities - Peninsula Division Board Attended monthly meetings to discuss legislation/advocacy for division and local cities, plan division quarterly luncheons, and fundraise for League advocacy efforts. In March 2019, I chaired a quarterly round -table luncheon where approximately 70 representatives from jurisdictions throughout the division (including representatives from offices of our Sacramento legislators) met to consider their positions on principles behind new housing legislation. The format was later used by League staff as a model for our State Board of Directors housing policy discussion. b) League of Cities Environmental Quality Policy Committee Committee met four times in Sacramento and Long Beach, and recommended positions on legislation related to organics/recycling regulations and funding for new facilities, storm water, and Community Choice Aggregation (CCA's). Less active legislative year compared to 2018, since primary focus of the Governor, Assembly, and Senate was housing. c League of California Cities State -Wide Board of Directors This was my first year as the Peninsula Division's Representative on the League's State-wide Board of Directors (a 50-member body.) The Peninsula Division includes the cities of San Jose, San Francisco, and all cities in between — although occasionally SF, SJ, and other big cities send their own representatives to the Board Meetings. The Board represents all 480 member cities throughout California, has fiduciary responsibility, oversees staff, establishes policy goals, and advises the League's lobbying staff as legislation evolves throughout the year. I attended my first annual strategic priority setting meeting on 12/6/19 for the upcoming 2020 legislative year. Final priorities (following one day of roundable debates and 3+ hours of Board final discussion) can be found here: htlps://www.cacities.org/Top/News/Press- Releases/2019/League-of-California-Cities-Board-of-Directors-Ado One of the most interesting highlights from our Board discussion followed a heated debate about whether to include the words "climate change" in the League's resiliency goal. Many rural, conservative cities strongly opposed the language. Remarkably, inclusion of the "climate change" triumphed, which felt like an important sea change for the organization. It may seem small, but it was an important step forward, particularly as a member of the League's Environmental Quality Policy Committee. 6) San Mateo/Santa Clara Grand Boulevard Initiative Task Force(GBI) I served on the GBI Task Force Long -Term Vision Subcommittee to re-evaluate mission and vision of the Grand Boulevard Initiative after 13 years. GBI reached a crossroads in its evolution and the group will refocus its efforts on mobility along the corridor. Moving forward, the Task Force will convene annually on specific topics that are trending and/or of interest to the members and may include corridor tours of El Camino Real. In order to continue to share best practices along the corridor and explore ways to improve the mobility and transportation options, staff s 3 Beach Committee Report January 6, 2020 GBI Working Committee, comprised of transportation planners and engineers from San Mateo County and Santa Clara County, will meet quarterly. 7) Burlingame's Economic Development Subcommittee All meeting minutes are posted on the City's website. Many productive conversations this year with property owners about downtown zoning improvements that could help increase vibrancy and fill vacant properties. We learned a lot from our April community convening `Burlingame Talks Shop." Staff is working to synthesize input from the public, business leaders, property owners and Council in preparation for our upcoming zoning update. We monitored our committee's efforts to work collaboratively with property owners to improve the aesthetics of vacant shops, and it was successful. Hoteliers shared their input regarding short-term rentals, and look forward to beautification and safety improvements on our Bayfront roadways/public spaces. They would like the City to address poor upkeep of vacant spaces/lots particularly on the Bayfront. We completed Broadway facade grant improvement program and look forward to allocating funds hopefully this spring. 8) C/CAG's (City/County Association of Governments) Bicycle and Pedestrian Advisory Committee (BPAC) The most important highlight from our committee in 2020: we carefully evaluated and scored (via site visits, presentations, and application review) 14 grant applications from 13 jurisdictions for bicycle and pedestrian infrastructure improvements throughout San Mateo County. Many great projects proposed, yet not enough funding for demand. (Nearly $4.35 million requested for only $1.95m of available funding.) Unfortunately, Burlingame's mixed use pathway along Highway Road recommended by staff, BPAC, and TSPC did not make the cut. In 2020,1 am optimistic that two converging forces will benefit Burlingame's competitiveness for new BPAC funds: the completion of our Bike/Ped master plan which will help us systematically prioritize our most compelling projects, plus the arrival of Measure W funds overseen by SMCTA — which will more than double the amount of local funding for bike/ped improvements starting in 2020. 9) County Office of Education Safe Routes to Schools Committee This committee is information -sharing, rather than governance. During my first year on the committee, I learned a lot about how SRS works closely with schools, and how effective cities participate in walking audits, infrastructure improvements, and education forums around school zones to make walking and biking to school safer and more accessible. 10) Burlingame's El Camino Real Task Force Significant momentum this year in preparation for Caltrans' public engagement regarding roadway and sidewalk rehabilitation on our section of El Camino Real. City Manager, Director of Public Works, Brownrigg, and Beach met with Caltrans' new District 4 Director and his staff at their HQ in Oakland early in 2019. This re -invigorated Caltrans commitment to our Burlingame El Camino Real Task Force's vision and recommendations. Multiple follow-up meetings followed, including two large-scale Caltrans staff site visits to Burlingame, each with 15-20 Caltrans staffers. Progress on this project is a high priority for all of us. Caltrans is engaged with the City and our El Camino Real Task Force in preparation for its upcoming public education meeting in January. Next steps will include a thorough environmental study and public engagement for their proposal to rehabilitate Burlingame's ECR roadway and sidewalks. 0