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Home My WebLink AboutAgenda Packet - CC - 2001.06.04BURLINGAME, CALIFORNIA June 4, 2001 A joint meeting of the Burlingame City Council and the Parks & Recreation Commission was called to order at 6:33 pm by Mayor Joe Galligan in Conference Room A. Council Members Present: Mike Coffey, Joe Galligan, Mary Janney, Rosalie O'Mahony, Mike Spinelli Commission Members Present: Jack Erickson, Kirkland Heathcote, Ed Larios, Carol Muller, Youth Commissioner Peter Martindale Staff Present: Larry Anderson, Jim Nantell, Randy Schwartz Guests: Dan Anderson, Dwana Bain TEEN RECREATIONAL FACILITIES COMMITTEE Discussion involved the progress of the Teen Recreational Facilities Committee, meeting discussions, current status and projected length of time necessary to complete their task. The Committee is expected to give a progress report to both Council and Commission during the week of June 18th. When the Committee is ready to present a final report, it will first be presented to the Commission. The public will have opportunities to comment on the project during a Committee meeting, Commission meeting and Council meeting. CAPITAL IMPROVEMENT PROJECTS Skate Parks - Proposals are anticipated to be received for skate parks in Millbrae, near Mills High School, and at Coyote Point. Both proposals involve forming financial partnerships with multiple agencies. If successful, these projects would allow Burlingame residents to have a skate park within a few blocks of the northern and southern borders of the City. Burlingame High School's Football Field - The San Mateo Union High School District has requested financial assistance from the City to install a synthetic grass field at Burlingame High School's football stadium. Council and commissioners discussed the proposal, the benefits to the City programs and the quality of the product. The meeting was adjourned at 6:56 pm. CLOSED SESSION Council met in closed session with Labor Negotiators Jim Nantell and Bob Bell regarding ongoing City Negotiations with American Federation of State and County and Municipal Employees, Local 2190 and 829; these two bargaining associations represent the public work force, city hall and mid - Burlingame City Council 1 June 4, 2001 level employees in the City. Also, negotiations with Burlingame Association of Mid -Managers (BAMM) are ongoing. The Council instructed the negotiators with regard to those units, particularly with regard to wage negotiations. 1. REGULAR MEETING CALLED TO ORDER A regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. The meeting was called to order at 7:09 p.m. by Mayor Joe Galligan. 2. PLEDGE OF ALLEGIENCE TO THE FLAG Previously said at the beginning of the Burlingame Financing Authority Meeting. 3. ROLL CALL Council Present: Coffey, Galligan, Janney, O'Mahony, Spinelli Council Absent: None 4. MINUTES Councilwoman O'Mahony corrected two errors in the minutes of the May 17, 2001 CIP meeting; "nitrifies " (not nitifies) and Alvarado (not Eldorado). Councilwoman made a motion to approve the minutes of the May 17, 2001 CIP meeting; seconded by Councilwoman Janney, approved by voice vote, 4-0-1, with Vice Mayor Spinelli abstaining due to his absence. Councilman Coffey made a motion to approve the minutes of the regular Council meeting held on May 21, 2001; seconded by Vice Mayor Spinelli, approved unanimously by voice vote, 5-0. 5. PUBLIC HEARINGS a. PUBLIC HEARING FOR BROADWAY AREA BUSINESS IMPROVEMENT DISTRICT — SETTING 2001/02 ASSESSMENT Director of Finance Becker noted this is an annual procedure required for the continuation of the assessment for the Broadway Area Business Improvement District; the assessment is included in the business license tax sent out each year to the members of the district and raises approximately $25,000 for use by the merchants on Broadway. There have been no protests submitted regarding the assessment. Noted there were no changes to the assessment from past years. Mayor Galligan opened the public hearing. There were no comments from the floor and the hearing was closed. Councilwoman O'Mahony made a motion to approve RESOLUTION #53-2001 setting the 2001/02 assessments for the Broadway Area Business District; seconded by Councilman Coffey, approved unanimously by voice vote, 5-0. June 4, 2001 2 Burlingame City Council b. RESOLUTION APROVING THE ISSUANCE BY THE BURLINGAME FINANCING AUTHORITY OF NOT TO EXCEED $15,000,000 AGGREGATE PRINCIPAL LEASE REVENUE BONDS TO FINANCE CORPORATION YARD PROJECT; AUTHORIZING ALL NECESSARY ACTIONS RELATING TO THE LEASE FINANCING WITH THE BURLINGAME FINANCING AUTHORITY AND APPROVING NECESSARY DOCUMENTS Due to an error by the San Mateo Times Legal Ad department, the public hearing notice was not published until the date of the meeting; therefore, it was required to continue the public hearing until June 18, 2001. 6. PUBLIC COMMENTS Mr. Jerry Deal, 1226 Paloma Avenue, expressed his appreciation to Councilwoman O'Mahony and Councilman Spinelli for their support and fairness over the years; he addressed comments made at the May 7 t Council meeting concerning the application process for a vacant seat on the Planning Commission. Dan Anderson, 728 Vernon Way, spoke regarding the large recreation facility that may be built in Washington Park; believes the Teen Center Committee is being directed to build the facility in Washington Park by the facilitators. Vince Quintana, Burlingame Public Works employee, spoke on behalf of many coworkers present at the meeting; he applauded the Council for their actions this year in hiring City Manager Jim Nantell and Human Resources Director Bob Bell, and for the approval to rebuild the corporation yard. 7. STAFF REPORTS AND COMMUNICATIONS a. E -VISION — DRAFT COMPACT FOR A SUSTAINABLE BAY AREA Mary Griffin made a presentation regarding "E -Vision"; "the overall goal of the Bay Area Alliance is to reach consensus region -wide among a "critical mass" of stakeholder organizations and civic leaders regarding a new shared vision rooted in common values about how the region can grow in a more sustainable manner. The overarching strategy is to achieve the region -wide consensus on a new shared vision through the development and adoption of a "compact" that can become the foundation for implementation actions by both the public and private sectors at the local, regional, state and national levels". The Alliance's project is to "achieve support among public officials, civil leaders, stakeholder organizations and interested members of the public for a preferred land use pattern that will inform how the Bay Area could grow over the next 20 years ... this support will be translated into maps revealing which areas could be available for different kinds of development and which environmentally important areas could be preserved or enhanced, thus producing a "regional livability footprint". A major component of this effort will be to look for infill development opportunities both on vacant and underutilized land....also to identify a set of implementation actions and incentives that local governments and regional agencies need and can use to implement desired land use changes, thus producing a "smart growth strategy" for the region." This item will be placed on the agenda for June 18, 2001 for Council action and direction once the Council has a chance to consider the presentation information. 8. CONSENT CALENDAR Burlingame City Council 3 June 4, 2001 a. RESOLUTION #54-2001 FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT Director of Human Resources Bell recommended Council approve RESOLUTION #54-2001 increasing the City's contribution towards medical premiums for employees and annuitants covered by the Memorandum of Understanding between the City of Burlingame and the International Association of Fire Fighters, Local 2400. The new monthly contribution will be $530 retroactive to January 1, 2001. b. APPROVE AGREEMENTS WITH ENVIRONMENTAL CONSULTING FIRMS TO PROVIDE ENVIRONMENTAL ANALYSIS SERVIES TO THE CITY OF BURLINGAME City Planner Monroe recommended Council approve agreement for retention of six environmental consulting firms to provide ongoing services to the City in preparation of environmental analysis and documentation for a period of three years. c. PARKS & RECREATION COMMISSION APPOINTMENT OF MARA KAHN Acting Director of Parks & Recreation Schwartz recommended Council approve the appointment of Mara Kahn to fill one of the two newly created seats on the Parks & Recreation Commission. d. UPDATE OF SIGN CODE — TITLE 22 City Attorney Anderson recommended continuing this item until the June 18, 2001 Council meeting. e. APPROVAL OF MODIFIED COUNCIL MEETING MINUTES OF MAY 7, 2001 City Clerk Musso recommended Council approve the modified Council meeting minutes of May 7, 2001 due to some changes regarding the Appeal of the Planning Commission's Denial of a Parking Variance for Conversion of a Storage Room to a Studio Apartment at 1209 Bellevue Avenue, Item 5a. Councilwoman Janney made a motion to approve the consent calendar; seconded by Councilwoman O'Mahony, approved unanimously by voice vote, 5-0. 9. COUNCIL COMMITTEE REPORTS Councilwoman O'Mahony read to the first and fourth graders at McKinley School, Shinnyo-en's Bridge of Friendship lunch, Lincoln School's 1960 concert and Washington School's Shakespeare performance. Councilman Coffey was out of town visiting his three new grandchildren. Councilwoman Janney taped a show with Bob Marks on "Community Connections" regarding the impacts that the end of the line BART station in Millbrae may have on Burlingame, Junior Fire Marshal luncheon at Station 34, participated in two committee meetings for the Burlingame School District Strategic Planning Committee, Burlingame Night at the Giant's game, Washington School's Shakespeare performance, Lions Golf tournament, and Mills Peninsula Foundation golf tournament. Vice Mayor Spinelli attended the Burlingame Night at the Giant's game, read to kindergarten and first June 4, 2001 4 Burlingame City Council grade classes at McKinley School, and attended the Shinnyo-en's Bridge of Friendship lunch. Mayor Galligan attended the Winner's Breakfast, his wife, Helen, attended the reading at McKinley School and Shinnyo-en's Bridge of Friendship lunch on the Mayor's behalf, Planning Commission meeting regarding Safeway, two teen center committee meetings, vigil and funeral for Bob Jones, OLA Night at the Races, Dave Nigel breakfast, Lincoln and BIS concerts, participated in the Special Olympics Torch Run, Burlingame Lions golf tournament, Washington School Shakespeare performance, and the Cancer Survivor Day in Washington Park. Mayor Galligan noted the budget study session scheduled for Tuesday, June 5`", would begin at 5:00 p.m. in Conference Room A. 10. OLD BUSINESS There was no old business. 11. NEW BUSINESS Councilman Coffey inquired on whether the first meeting in August would be cancelled. City Manager Nantell noted the request to cancel the August 6`h meeting would be listed on the next agenda for Council approval. An appeal hearing was scheduled for 1441 Bernal Avenue on June 18, 2001. 12. ACKNOWLEDGEMENTS a. Commission Minutes: Library, April 17, 2001; Planning, May 28, 2001; Parks & Recreation, May 17, 2001 b. Department Reports: Police, April 2001 Letter from Martin Cohen, PO Box 1491, regarding necessity of bike lanes d. Letter from Rena Ferrero, 618 Ansel, recommending Randy Schwartz for Director of Parks & Recreation position e. Letter from Fredric Genter, 1328 Columbus, regarding parking situation at 2217 Hillside Drive f. Letter from Allen Menicucci, 1529 Albemarle Way, regarding parking in his neighborhood g. Letter from Charles Bettencourt, 921 Azalea, regarding the proposed teen center h. Informational fliers from Erika Lewitt, Planning Department, regarding the Community Workshop for Housing Needs and 2"d Unit Amnesty Program Mayor Galligan adjourned the meeting at 7:56 p.m. Ann T. Musso City Clerk Burlingame City Council 5 June 4, 2001 0 BURLINGAME CITY COUNCIL AGENDA BURLIMGAME REGULAR MEETING - MONDAY, JUNE 4, 2001 PAGE 1 OF 2 '►'�' CLOSED SESSION Conference with Labor Negotiators pursuant to Government Code Section 54957.6; City Negotiators: Jim Nantell and Bob Bell, Labor Organizations: AFSCME Locals 2190 and 829; BAMM. •i� JOINT MEETING: Council / Parks & Recreation Commission 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. MINUTES - Special CIP Meeting of May 17, 2001; and Regular Meeting of May 21, 2001 5. PUBLIC HEARINGS The mayor may limit speakers to three minutes each a. Public Hearing for Broadway Area Business Improvement District - Setting 2001-02 Assessments b. RESOLUTION Approving the Issuance by the Burlingame Financing Authority of Not to Exceed $15,000,000 Aggregate Principal Lease Revenue Bonds to Finance Corporation Yard Project; Authorizing All Necessary Actions Relating to the Lease Financing with the Burlingame Financing Authority and Approving Necessary Documents 6. PUBLIC COMMENTS At this time persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M. Brown Act (the State local agency open meeting law) prohibits council from acting on any matter which is not on the agenda. It is the policy of council to refer such matters to staff for investigation and/or action. The Mayor may limit speakers to three minutes each. 7. STAFF REPORTS AND COMMUNICATIONS a. E -Vision - Draft Compact for a Sustainable Bay Area 8. CONSENT CALENDAR a. RESOLUTION Fixing the Employer's Contribution Under the Public Employees' Medical and Hospital Care Act b. RESOLUTIeN Approving Agreements with Environmental Consulting Firms to Provide Environmental Analysis Services to the City Parks & Recreation Commission Appointment of Mara Kahn City of Burlingame CITY HALL - 501 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010 (650)558-7200 SUGGESTED ACTION 6:00 p.m., Conf. Room A 6:30 p.m., Conf. Room A Council Chambers — following 7 p.m. Financing Authority Meeting Approval Public Hearing Public Hearing Discussion BURLINGAME CITY COUNCIL AGENDA BURLINGAME REGULAR MEETING - MONDAY, JUNE 4, 2001 PAGE 2 OF 2 d. Update of Sign Code - Title 22 e. Approval of Modified Council Meeting Minutes of May 7, 2001 9. COUNCIL COMMITTEE REPORTS 10. OLD BUSINESS 11. NEW BUSINESS a. Schedule appeal hearing for 1441 Bernal Avenue 12. ACKNOWLEDGMENTS a. Commission Minutes: Library, April 17, 2001; Planning, May 28, 2001; Parks & Recreation, May 17, 2001 b. Department Reports: Police, April 2001 c. Letter from Martin Cohen, PO Box 1491, regarding necessity of bike lanes d. Letter from Rena Ferrero, 618 Ansel, recommending Randy Schwartz for Director of Parks & Recreation position e. Letter from Fredric Genter, 1328 Columbus, regarding parking situation at 2217 Hillside Drive f. Letter from Allen Menicucci, 1529 Albemarle Way, regarding parking in his neighborhood g. Letter from Charles Bettencourt, 921 Azalea, regarding the proposed teen center h. Informational fliers from Erika Lewitt, Planning Department, regarding the Community Workshop for Housing Needs and 2nd Unit Amnesty Program 13. ADJOURNMENT NOTICE: Any attendees wishing accommodations for disabilities, please contact the City Clerk at (650) 558- 7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. visit the City's website at www. burl ingame. org. Agendas and minutes are available at this site. NEXT MEETING — June 5, 2001 City of Burlingame CITY HALL - 501 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010 (650)558-7200 Continue to June 18, 2001 Schedule hearing June 18, 2001 Joint meeting with the BURLINGAME CITY COUNCIL and the BURLINGAME PARKS & RECREATION COMMISSION 6:30 P.M., Monday, June 4, 2001 Conference Room A, City Hall, 501 Primrose Road, Burlingame AGENDA Teen Center Study Committee Report 2. Upcoming Capital Improvement Projects Other CITY G BURUNGAME �Rnrm sur[ 6 UNAPPROVED MINUTES BURLINGAME, CALIFORNIA May 17, 2001 1. SPECIAL MEETING CALLED TO ORDER A special meeting of the Burlingame City Council was held on the above date in Conference Room A. The meeting was called to order at 6:00 p.m. by Mayor Joe Galligan. 2. ROLL CALL Council Present: Coffey, Galligan, Janney, O'Mahony Council Absent: Spinelli 3. PUBLIC COMMENTS There were no public comments. 4. NEW BUSINESS a. REVIEW AND DISCUSSION OF FIVE YEAR CAPITAL IMPROVEMENT BUDGET FOR 2001/2006; PRESENTATION BY DIRECTOR OF PUBLIC WORKS DPW Bagdon made a presentation on the proposed 2001/02 Capital Improvement Project program, as well as identified the infrastructure needs beyond next year. The 2001/02 infrastructure program is the largest in the City's history at $22.5 million dollars; this figure represents only 10% of the infrastructure needs identified. "Infrastructure" has been divided into seven categories: streets, storm drains, sewer, water, facilities, parking and parks and trees. STREETS There are 150 lane miles of streets maintained each year in Burlingame. Besides paving, there are traffic signals, railroad improvements, streetscapes, flight paths, lighting and poles, curbs and gutters. The needs for 2001-02 are approximately $5.1 million, with long-term needs of $31 million. The City has been very fortunate in receiving grants for paving; requesting $500,000 in 2001/02 to be added to existing funds to conduct a $1.4 million paving project that includes portions of Bayshore Highway, Rollins Road (north of Broadway) and Skyline Blvd. Also, the City has met with the representatives of homeowners from Dwight Road to discuss a public/private partnership project to reduce speeds in that neighborhood; requesting $100,000 for this improvement. Would like to add $250,000 to the budget for pedestrian signals at Carmelita and California and Morrell and California. $700,000 is being added to complete both sides of the Broadway Streetscape between Laguna and El Camino Real for a total cost of $1.8 million. Rule 28 funds from PG&E scheduled to be used to S:\minutesannm.wpd Burlingame City Council Unapproved Minutes May l7, 2001 Special CIP Meeting underground the street lights in the Bayshore area have been frozen. In lieu of this, $500,000 is being requested from the general fund so this project can be completed in a timely manner. STORM DRAINS There are over 40 miles of storm drains that the City of Burlingame maintains and seven creeks that drain the upper areas of Burlingame. Capacity improvements include installing pipes where pipes are currently not laid; local improvements and fixing intersection work where there is ponding of water; pipeline replacement as the pipes are coming to the end of their useful life and have to start being replaced; pump stations as some areas in the City are low lying and water has to be pumped; and creek cleaning because the creeks silt up periodically and the water backs up and could flood areas in residential neighborhoods. 2001/02 budget proposes $2 million with long term needs of $25 million. A phased program is being implemented on the Easton Creek Watershed to remedy the flooding on California Drive and Grove Avenue. $1.1 million is being requested to enlarge the crossing underneath the railroad. The result will be a "30 year storm system"; unfortunately, the rest of the City has only a two to five year capacity. The City has been working with a contract engineer on this project; in the 2001/02 budget, there is a proposal to make the contract engineer a permanent position, which will save approximately $40,000 per year. SEWER DPW Bagdon noted there are 85 miles of sewers in Burlingame that need to be maintained as well as numerous manholes. Pump stations are very important as pipes are underground on the west side of the freeway and sewage has to be pumped across El Camino to the treatment plant. The sewer need for 2001/02 is $1.1 million; long-term needs are between $25 and $50 million. The sewer system is aging and pipes need to be replaced. Noted that the Sewage Treatment Plant needs $500,000 to complete the design of $6-7 million of infrastructure improvements. The plant itself uses 50% of the power consumption of all City buildings; with this project, up to $100,000 can be saved in power costs. $400,000 of pipes are being replaced this coming year, which is still not enough. Very important that a financial plan be developed next year. Based upon the rate of deterioration of our pipes, the City should be replacing $1 million worth of pipes each year, which is currently not being done. WATER DPW Bagdon noted the water system is the weakest link of all the Capital Improvement Projects. • Multi -Agency Project — This is a joint project with other agencies to provide for more storage and water transmission; the City has been working for the past year on a $30 million project that will provide storage and additional water from the Harry Tracy Treatment Plant for Burlingame, Millbrae, San Francisco Airport. The Airport recently stated their revenues expected from the Airport were much less than predicted and can't participate in the project for at least two years. • Transmission Pipelines — These are the large pipes that connect the neighborhoods; need pipeline rehabilitation of the smaller pipes that actually feed into the homes along the streets. Will be installing $325,000 of new pipes but should be installing at least $1 million of new pipes per year. In order for the system to run adequately, need to request an additional position May 17, 2001 Burlingame City Council Special CIP Meeting 2 Unapproved Minutes in the water shop for a maintenance worker; this will allow for two teams to be on duty at the same time that can respond to complaints of leaks. • Pump Stations — Large amount of water is pumped up the hill to the reservoirs and then gravity fed down to all the Hillside customers. • Water Quality Improvements — This is an issue that will be coming up in the next few years. In the year 2003, San Francisco will be delivering a different type of water to Burlingame; it will disinfect the water that is delivered not by chlorine but by chloramines. The problem wit chloramines is that it acts very differently with stagnant water. If there are dead -e pipes, it , nitifies, smells and the taste starts changing. Requesting $100,000 to determine where the stagnant water areas are. When those areas are determined, funds will be budgeted for to make some improvements to move that water and accommodate the new type of water the City will be getting from San Francisco. Public Works will need to do more monitoring and sampling and testing of the water and will be proposing a new position in the water shop for a water quality technician to provide that service. The water needs are great but the budget is small. $550,000 is proposed requiring a 10% water rate increase. Long-term needs are between $23 and $50 million. There is at least $8 million worth of work to be done between Adeline, Easton, and Vancouver area. San Francisco water has a $3 billion improvement plan fort he etch Hetchy System, which eventually the City will be paying apart of. Again, a financial plan needs to be done next year. FACILITIES "-V There are 20 significant facilities that public works maintains in Burlingame. Major improvements include a new Public Works corporation yard, replacing a facility, or a major remodel of a facility. Minor upgrades would be anew phone and computer system. Proposing approximately $11 million in the 2001/02 budget; in need of at least $30 million, but do not have a good estimate at this time. Will be going out to bid on the Public Works Corporation Yard shortly. The cost of the project is up to $10 million for construction. Taking a phased approach on the City-wide master plan; the first phase will be to conduct an assessment of the condition of our existing facilities such as the police department and fire station #35 on Hillside, Park corporation yard, as well as City Hall. A plan needs to be put together to figure out how to prioritize what should be started first. Facility Services will be centralized under the public works department as a separate division; will be proposing an addition of three positions for that purpose. Facility Services will also be conducting an energy audit and what can be done to make the buildings more efficient. Budgeting $200,000 to get started on the teen center; will request more money when the scope of the project is determined. PARKING The City maintains over 2,000 parking spaces and 26 parking lots in Burlingame. Parking improvements include building a garage on some public lots as well as changing meters to electronic models. Proposing $1.4 million in the 2001/02 budget; long term needs are $12 million. This figure represents one new parking garage in the Burlingame business district; another garage will possibly be needed in the near future. A parking study was conducted in 2000 and since that time, there has been two community meetings and one Traffic, Safety, and Parking Commission meeting regarding the scope of this project. Requesting $1 million to start the design of the new parking lot; this project will involve at least $10 million to construct. Staff will make a presentation to council on the project in the next month. S:\minutesannm.wpd Burlingame City Council May 17, 2001 Unapproved Minutes 3 Special CIP Meeting PARKS AND TREES There is one more project to complete on the landfill. The City maintains over 11,000 trees in Burlingame and have at least 17 parks that need to be maintained, requesting $1.35 million for 2001/02 with $6 million for long term needs. This number may go up after a complete assessment of the parks is completed. Landfill slope and bike path is a project that involves slope improvements along Airport Blvd. with a bike path and slope improvements and better entrance treatments to the golf center on the Anza side, requesting $450,000 to be added to the existing $450,000 funding. The Parks Department will be receiving a state grant next year and want to delay the work on Cuernavaca Park so they can combine a number of phases into one project. In summary, DPW Bagdon noted Public Works is proposing 63 projects worth 22.5 million for 2001/02. The weakest part of the CIP system is the sewer, water and facilities; need to look at a financial plan to determine how this can be handled in the future. The total long term need is over $200,000,000 with 223 projects. Comments: City Manager noted he doesn't want to minimize the need for capital improvements; Council concerned about maintaining an adequate about of fund balance in case of emergency. The City has been putting as much into infrastructure maintenance as was into maintaining the sidewalks. Public Works is already planning the techniques they will use to evaluate the system and where the priorities are. Water and sewer fees should be raised to the same level as other cities. 5. ADJOURNMENT Mayor Galligan adjourned the meeting at 7:02 p.m. Sincerely, Ann T. Musso City Clerk May 17, 2001 Burlingame City Council Special CIP Meeting 4 Unapproved Minutes PMENG-Mortensen oriE� s� From: CLK-Musso, Ann Sent: Tuesday, May 29, 2001 11:55 AM To: PW/ENG-Mortensen, Doris Subject: Minutes Doris, Can you give a copy of these minutes to George for his review asap? They are from the CIP meeting. Let him know if he wants to edit anything. Thanks! 5-17-01CIP.doc Ann CITY G BURLINGAME *F o° a .wno qua °. UNAPPROVED MINUTES BURLINGAME, CALIFORNIA May 17, 2001 1. SPECIAL MEETING CALLED TO ORDER A special meeting of the Burlingame City Council was held on the above date in Conference Room A. The meeting was called to order at 6:00 p.m. by Mayor Joe Galligan. 2. ROLL CALL Council Present: Coffey, Galligan, Janney, O'Mahony Council Absent: Spinelli 3. PUBLIC COMMENTS There were no public comments. 4. NEW BUSINESS a. REVIEW AND DISCUSSION OF FIVE YEAR CAPITAL IMPROVEMENT BUDGET FOR 2001/2006• PRESENTATION BY DIRECTOR OF PUBLIC WORKS DPW Bagdon made a presentation on the proposed 2001/02 Capital Improvement Project program, as well as identified the infrastructure needs beyond next year. The 2001/02 infrastructure program is the largest in the City's history at $22.5 million dollars; this figure represents only 10% of the infrastructure needs identified. "Infrastructure" has been divided into seven categories: streets, storm drains, sewer, water, facilities, parking and parks and trees. STREETS There are 150 lane miles of streets maintained each year in Burlingame. Besides paving, there are traffic signals, railroad improvements, streetscapes, flight paths, lighting and poles, curbs and gutters. The needs for 2001-02 are approximately $5.1 million, with long-term needs of $31 million. The City has been very fortunate in receiving grants for paving; requesting $500,000 in 2001/02 to be added to existing funds to conduct a $1.4 million paving project that includes portions of Bayshore Highway, Rollins Road (north of Broadway) and Skyline Blvd. Also, the City has met with the—, �e representatives of homeowners from Dwight Road to discuss a public/private partnership�� with4w**ty to reduce speeds in that neighborhood; requesting $100,000 for this improvement. Would like to add $250,000 to the budge pedestrian signals at Carmelita and California and Morrell and California. $700,000 is being dded to t*WiN&o complete both sides of the Broadway Streetscape between Laguna and El amino Reals $1.8 millior�4Rule 28 funds from Burlingame City Council N May 17, 2001 Unapproved Minutes �y, �/ , Special CIP Meeting j,/-,� 2 V-40y�. PG&E scheduled to be used to underground the street lights in the Bayshore area as r e frozen. In lieu of this, $500,000 is being requested, so this project can be done in a timely manner. STORM DRAINS. There are over 40 miles of storm drains'that the City of Burlingame maintains r6kh seven creeks tha�- drain the upper areas of Burlingame. Capacity improvements include installing pipes where pipes are currently not laid; local improvements and fixing intersection work where there is ponding of water; pipeline replacement as the pipes are coming to the end of their useful life and e r 'tTt; pump stations as some areas in the City are low lying and water has to be pumped 4w low"; and creek cleaning because the creeks silt up periodically d the water backs up and could demmige areas in residential neighborhoods. 2001/02 budget propo� $2 million with long term needs of $25 million. A phased program is being implemented on the Easton Creek Watershed to remedy the flooding on California and Grove. $1.1 million is being requested to enlarge the crossing underneath the railroad. The result will be a "30 year storm system"; unfortunately, the rest of the City has only a two to five year capacity. The City has been working with a contract engineer on this project; in the 2001/02 budget, there is a proposal to make the contract engineer a permanent position, which will save approximately $40,000 per year. SEWER DPW Bag don noted there are 85 miles of sewers in Burlingame that need to be maintain as well as manholes. Pump stations are very important as pipes are underground on the west side of the freeway and sewage has to be pumped across El Camino to the treatment plant. The sewer need for 2001/02 is $1.1 million; long-term needs are between $25 and $50 million. The sewer system is aging and pipes need to be replaced. Noted that the Sewage Treatment Plant needs $500,000 to complete the design of $6-7 million of infrastructure improvements. The plant itself uses 50% of * the power consumption of all City buildings; with this project, a mijark up to $100,000 can be saved in power costs. $400,000 vmAh of pipes are being replaced this coming year, which is still not enough. Very important that a financial pl disemsed. Based upon the rate of deterioration of our pipes, the City should be replacing $1 million orth of pipes each year, which is currently not being done. WATER .+ - -- DPW Bagdon noted th water system is the weakest link of all the Capital Improvement Projects. q, • Multi -Agency P ject — This is e g joint project' with other agencies to provide for more storage and ransmission, g:,,, ;to&. fr^m annther sQLzae; the City has been working with ra Ran Uranni.,a.AiQxoAfor the past year on a $30 million project that will provide storag for Millbrae, San Francisco Airport, t -A- The Airport recently stated their revenues expected from the Airport were much 1 ss than predicted and can't participate in the project for at least two years. Tsai`' ��t a is May 17, 2001 2 Burlingame City Council C� Special CIP Meeting Unapproved Minutes J �a. Burlingame. Major improvements include a new Public Works corporation yard, replacing a facility, or a major remodel of a facility. Minor upgrades would be a new phone and computer system. Proposing approximately $11 million in the 2001/02 budget; in need of at least $30 million, but do not have a good estimate at this time. Will be going out to bid on the Public Works Corporation Yard shortly. The cost of the project is o —$10 million for construction. Taking a phased approach on the City-wide master plan; the first phase wi e o con uc assessment of the condition of our existing facilities such as the police department and fire station #35 on Hillside, Park corporation yard, as well as City Hall. A plan needs to be put 06 together to figure out how to prioritize what should be started first. Facility Services will be centralized under the public works department as a separate division; will be proposing an addition of three positions for that purpose. Facility Services will also be conducting an energy audit and what can be done to make the buildings more efficient. Budgeting $200,000 to get started on the teen center; will request more money when the scope of the project is ' • Transmission Pipelines — These are the large pipes that connect the neighborhoods; need pipeline rehabilitation of the smaller pipes that actually feed into the homes along the streets. Will be installing $325,000 of new pipes but should be installing at least $1 million of new pipes per year. In order for the system to run adequately, need to request an additional position in the water shop for a maintenance worker; this will allow two teams on duty at the same time that can respond to complaints of leaks. • Pump Stations — Large amount of water is pumped up the hill to the reservoirs and then gravity fed down to all the Hillside customers. • Water Quality Improvements — This is an issue that will be coming up in the next few years. In the year 2003, San Francisco will be delivering a different type of water to Burlingame. It will disinfect the water that is delivered not by chlorine but by chloramines. The problem with chloramines is that it acts very differently with stagnant water. If there are dead-end pipes, it nitifies, smells and the taste starts changing. Requesting $100,000 to determine where the stagnant water areas are. When those areas are determined, funds will be budgeted for to make some improvements to move that water and accommodate the new type of water the City will be getting from San Francisco. Public Works will need to do more monitoring and sampling and testing of the water and will be proposing a new position in the water shop for a water quality technician to provide that service. The water needs are great but the budget is small. $550,000 is requited-af>a 10% water *w*m=w rate increase. Long-term needs are between $23 and $50 'Ilion. There is at least $8 million worth of work to be done between Adeline, Easton, Eldor do and Vancouver area. San Francisco water has a $3 billion improvement plan for the H tch Hetchy System, which eventually the City will be paying a part of. Again, a financial plan needs to be done PARKING .to� fa4sow�) 0 - The City maintains over 2,000 parking spaces and 26 parking lots in Burlingame. Parking improvements include building a garage on some public lots as well as changing meters to electronic models. Proposing $1.4 million in the 2001/02 budget; long term needs are $12 million. This figure represents one new parking garage in the Burlingame business district; another garage will possibly be needed in the near future. A parking study was conducted in 2000 and since that time, there has been two community meetings and one Traffic, Safety, and Parking Commission meeting regarding the scope of this project. Requesting $1 million to start the design of the new parking lot; thisproject will involve at least $10 million to construct��.qq�__� /� /, _e ��j 4tn Y Burlingame City CounciY�l�3, / 20 ,� } Unapproved Minutes )-�_ - Spe ial CIP Meeting tW' PARKS AND TREES There is one more project to complete on the landfill. The City maintains over 11,000 trees in Burlingame and have at least 17 parks that need to be maintained., Requesting $1.35 million for 2001/02 with $6 million for long term needs. This number may go up after a complete assessment of the parks is completed. Landfill slope and bike path is a project that involves slope improvements along Airport Blvd. with a bikeath and slope improvements and better entrance treatments to the golf center on the Anza side. p p p )Requesting $450,000 to be added to the existing $450,000 fund: The Parks Department will be receiving a state grant next year and want to delay the work on Cuernavaca Park so they can combine a number of phases into one project. In summary, DPW Bagdon noted Public Works is proposing 63 projects worth 22.5 million for 2001/02. The weakest part of the CIP system is the sewer, water and facilities; need tp look at a financial p an to dete me ho this can be handled in the futu . Comments: City Manager noted he doesn't want to minimize the need for capi al improvements; Council concerned about maintaining an adequate about of fund balance in case of emergency. The City has been putting as much into infrastructure maintenance as was into maintaining the sidewalks. Public Works is already planning the techniques they will use to evaluate the system and where the priorities are. Water and sewer fees should be raised to the same level as other cities. 5. ADJOURNMENT Mayor Galligan adjourned the meeting at 7:02 p.m. Sincerely, Ann T. Musso City Clerk May 17, 2001 4 Burlingame City Council Special CIP Meeting Unapproved Minutes �6 CITY BURLJNGAME Dnnm .Iu..e e. UNAPPROVED MINUTES BURLINGAME, CALIFORNIA May 21, 2001 1. REGULAR MEETING CALLED TO ORDER A regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. The meeting was called to order at 7:12 p.m. by Vice Mayor Mike Spinelli. 2. PLEDGE OF ALLIENCE TO THE FLAG The pledge was previously said during the Financing Authority Special Meeting. 3. ROLL CALL Council Present: Coffey, Janney, O'Mahony, Spinelli Council Absent: Galligan 4. MINUTES Vice Mayor Spinelli noted on page 3 "Mayor Galligan opened the public hearing" should read "Mayor Galligan closed the public hearing." Also wanted to reflect in the last paragraph of item 5a) "Vice Mayor Spinelli requested if other conditions were not met, the unit will revert to a laundry room or storage usage." 5. CEREMONIAL MATTERS Vice Mayor Spinelli presented Rachel Coaquira with a Proclamation on behalf of the City Council commemorating her being crowned Miss California Teen 2001. Vice Mayor Spinelli called a short break so everyone could congratulate Rachel and enjoy the cake her family brought. 6. PUBLIC HEARINGS a. SECOND READING AND ADOPTION OF ORDINANCE #1656 INCREASING THE MONETARY LIMITS OF PUBLIC PROJECTS THAT CAN BE AWARDED BY INFORMAL BIDDING PROCEDURES UNDER CERTAIN CIRCUMSTANCES Assistant Public Works Director Erbacher noted in 1993, Council adopted Ordinance #1656 establishing uniform public construction cost accounting procedures in accordance with State Code. The procedures authorized informal bidding for contracts of $75,000 or less. Since 1993, construction and building costs have increased significantly. As a result, the State Burlingame City Council May 21, 2001 Unapproved Minutes 1 Controller approved a recommendation from the Commission on Uniform Cost Accounting Standards increasing the limits from $75,000 to $100,000 for all local government agencies who adopted the uniform public construction accounting procedures. A number of local agencies, including the Cities of San Carlos and San Mateo, as well as San Mateo County, have or are now considering adopting this new limit. DPW Bagdon emphasized by going through the informal bidding process, the City is not sacrificing fairness or competitiveness in the process. It makes two changes between formal and informal bidding, the first being advertising. In informal bidding, the City will maintain a list of contractors and consultants who are interested in doing work in the City and send notices to those companies. Also, a contract is not awarded by Council but would be approved by the City Manager or his designate for contracts between $75,000 to $100,000. The State Controller approved the increase due to inflation over the years; it will make the process for Burlingame more expeditious to get the work done. Vice Mayor Spinelli opened the public hearing. There were no comments from the floor and the hearing was closed. Councilwoman O'Mahony made a motion to adopt the proposed ordinance to increase the monetary limits of public projects that can be awarded by information bidding procedures under certain circumstances; seconded by Councilman Coffey, approved by voice vote, 4-0-1, with Mayor Galligan absent. Vice Mayor Spinelli requested City Clerk Musso to publish a summary of the proposed Ordinance within 15 days of adoption. b. WEEDS AND RUBBISH ABATEMENT PROGRAM, CP 80280, RESOLUTION ORDERING THE DESTRUCTION OF WEEDS AND REMOVAL OF RUBBISH IN THE CITY Assistant Public Works Director Erbacher noted each year the City establishes the weed and rubbish abatement program; as a part of this program, at the April 2 meeting, Council declared weeds and rubbish a nuisance. Staff has now surveyed the City and posted property that requires abatement. Copies of a listing of all the properties that require abatement. After Council approves the Resolution, staff will notify the affected property owners by certified mail as to the deadline for weed and rubbish removal. All unabated nuisances will be addressed by a City contractor and a lien will be placed on the property to recover removal costs. Vice Mayor Spinelli opened the public hearing. There were no comments from the floor and the hearing was closed. Councilman Coffey made a motion to approve the Resolution ordering the destruction of weeds and removal of rubbish in the City; seconded by Councilwoman Janney, approved by voice vote, 4-0-1, with Mayor Galligan absent. c. ORDINANCE AMENDING TITLE 22, CITY SIGN CODE City Attorney Anderson noted this item will be returned on June 4, 2001 with a redraft of the proposed Ordinance. May 21, 2001 Burlingame City Council 2 Unapproved Minutes d. ORDINANCE #1655 DISESTABLISHING THE SENIOR COMMISSION AND ADDING TWO SEATS TO THE PARKS & RECREATION COMMISSION City Manager Nantell recommended Council proceed by repealing Chapter 3.34 to discontinue the Senior Commission, transferring the responsibilities of advocating for the needs of the senior population to the Parks & Recreation Commission; amending the section in the Parks & Recreation Commission Ordinance to represent the seniors and consider appointing Senior Commissioner Mara Kahn to fill one of the new seats on the Parks & Recreation Commission. Vice Mayor Spinelli opened the public hearing. There were no comments from the floor and the hearing was closed. Councilwoman Janney made a motion to adopt Ordinance #1655 disestablishing the Senior Commission and adding two seats to the Parks & Recreation Commission; seconded by Councilman Coffey, approved by voice vote, 4-0-1, with Mayor Galligan absent. Councilwoman Janney made a motion to transfer the responsibilities of advocating for the needs of the senior population to the Parks & Recreation Commission; seconded by Councilman Coffey, approved by voice vote, 4-0-1, with Mayor Galligan absent. Councilwoman Janney made a motion to amend Section 3.32.010 to add two new seats to the Parks & Recreation Commission to represent our seniors' concerns; seconded by Councilman Coffey, approved by voice vote, 4-0-1, with Mayor Galligan absent. 7. PUBLIC COMMENTS Dan Anderson, 728 Vernon Way, and Lauren Whiteside Kucera, 724 Vernon Way, spoke regarding the proposed teen center. 8. STAFF REPORTS AND COMMUNICATIONS a. TRANSMIT PROPOSED BUDGET City Manager Nantell presented the proposed budget for fiscal year 2001/02. The total budget being submitted for proposal is $68 million; $31 million is general fund programs and activities; $13.3 million for water, sewer and waste enterprise funds; $1.3 for financing authority and shuttle grants; $22.5 in capital improvements. A study meeting will be held on Tuesday, June 5, regarding the budget and brought back to the Council on June 18 for action. b. COMMISSION VACANCIES: TRAFFIC SAEFTY AND PARKING, LIBRARY BOARD, CIVIL SERVICE City Manager Nantell noted there is a vacancy on the Traffic, Safety, Parking Commission due to Tim Auran's appointment to the Planning Commission. The Library Board has two vacancies, and Civil Service Commission has one vacancy. During the time applications are taken for commission openings, those that apply are given the opportunity to indicate if they have interest in sitting on any other commissions. Mayor Galligan met with Russ Cohen about his interest in being considered for the vacancy on the TSP Commission. He relayed that because of Russ' positive energy, willingness to Burlingame City Council May 21, 2001 Unapproved Minutes 3 represent the neighborhoods, and continued involvement in community affairs and meetings, he would like to consider Russ Cohen for the Commission. Councilwoman Janney made a motion to appoint Russ Cohen to the Traffic, Safety and Parking Commission; seconded by Councilwoman O'Mahony, approved by voice vote, 4-0-1, with Mayor Galligan absent. City Manager Nantell noted that Katie McCormick, a Senior Commissioner, was interested in serving on the Library Board. Councilwoman O'Mahony made a motion to appoint Cecile Coar to the Library Board; seconded by Councilwoman Janney, approved by voice vote, 4-0-1, with Mayor Galligan absent. Councilman Coffey made a motion to appoint Katie McCormick to the second vacancy on the Library Board; seconded by Councilwoman Janney, approved by voice vote, 4-0-1, with Mayor Galligan absent. Councilwoman O'Mahony made a motion to appoint Doug Schwartz to the Civil Service Commission; seconded by Councilman Coffey, approved by voice vote, 4-0-1, with Mayor Galligan absent. City Attorney Anderson noted that Keith Kutner has not yet resigned from the Civil Service Commission. Mr. Kutner's job transfer is expected to take place in June, and he would like to continue his service on the Commission until that time. c. OPTIONS FOR RECOGNIZING VIC MANGINI City Manager Nantell noted it has been a desire of Council to determine a way to honor Vic Mangini for all he's done for the community; stated a number of different interests and options that have been suggested. Mayor Galligan noted in a memo to direct staff to consider naming the driveway in front of Burlingame High School "Mangini Way." This would be very visible and would recognize how he served the high school community. Would need to talk to the school district and post office about the details. After much discussion, Council agreed the most honorable and appropriate way to recognize Vic Mangini would be to name the circular driveway in front of Burlingame High School "Mangini Way." At this time, City Manager Nantell introduced Lynn Mutto, Parks & Recreation, who explained the "SeniorSurfer" program to Council. Stewart Taylor, founder of "SeniorSurfer's," explained the company is dedicated to providing services to senior citizens. Skills such as how to operate a computer and mouse, send and receive email, explore the internet, word processing, financial programs, creating your own website and more are offered through this program. He thanked the Council for the opportunity to bring the program to Burlingame. 9. CONSENT CALENDAR a. RESOLUTION #49-2001 APPROVING BUS ROUTE REPAIR/MAINTENANCE PROGRAM AGREEMENT Director of Public Works Bagdon recommended that Council approve RESOLUTION #49-2001 May 21, 2001 Burlingame City Council 4 Unapproved Minutes authorizing staff to enter into an agreement between the City and City/County Association of Governments for the Bus Route Repair/Maintenance Program. b. APPOINT ADVISORY BOARD FOR SAN MATEO COUNTY TOURISM BUSINESS IMPROVEMENT DISTRICT City Attorney Anderson recommended Council appoint an Advisory Board for the San Mateo County Tourism BID. c. RESOLUTION #50-2001 ADOPTING EXPEDITED JUDICIAL REVIEW OF PERMIT PROCEEDINGS AFFECTING EXPRESSIVE CONDUCT City Attorney recommended Council adopt RESOLUTION #50-2001 expediting judicial review of permit proceedings affecting expressive conduct pursuant to Code of Civil Procedure section 1094.8. d. APPROVE AGREEMENT WITH SENIORSURFERS Acting Parks & Recreation Director Randy Schwartz recommended Council welcome the representatives from the Senior Surfers program to Burlingame. e. RESOLUTION OF INTENTION #51-2001: BROADWAY AREA BUSINESS IMPROVEMENT DISTRICT — SETTING 2001-02 ASSESSMENTS Assistant City Manager Becker recommended Council adopt RESOLUTION #51-2001 to set a public hearing for the next fiscal year Broadway Area Business Improvement District assessments. L WARRANTS AND PAYROLL, APRIL 2001 Finance Director Becker requested approval for payment of Warrants #75761-76316, duly audited, in the amount of $2,150,149.31, excluding library check numbers 76301-76316; Payroll checks 136689- 137514 in the amount of $1,375,326.09 for April 2001; and EFT's for the month of April 2001 in the amount of $412,861.86. Councilwoman Janney made a motion to approve the consent calendar; seconded by Councilwoman O'Mahony, approved by voice vote, 4-0-1, with Mayor Galligan absent. 10. COUNCIL COMMITTEE REPORTS Councilwoman Janney attended the SamTrans Board of Directors meeting, open house at the Peninsula Bank of Commerce, rosary and funeral for Bob Jones, OLA Night at the Races, Roosevelt Dad's Club breakfast for David Nigel, meeting for 2001/02 CIP budget, County Health Foundation dinner, and San Mateo County Childcare Partnership Council meeting. Councilwoman O'Mahony attended the open house for Peninsula Bank of Commerce, meeting for 2001/02 CEP budget, rosary for Bob Jones, teen center meeting, Roosevelt Dad's Club breakfast for David Nigel, county parochial track finals at the College of San Mateo. Councilman Coffey attended the Peninsula Bank of Commerce reception, the meeting for 2001/02 CIP budget, rosary and funeral for Bob Jones, OLA Night at the Races, South San Francisco's Kiwanis Luau party, and Roosevelt's Dad's Club breakfast for David Nigel. Burlingame City Council May 21, 2001 Unapproved Minutes 5 11. OLD BUSINESS There was no old business. 12. NEW BUSINESS Councilwoman O'Mahony noted a resident called to notify her of unsightly garbage and furniture dumped on the 900 block of El Camino Real. 13. ACKNOWLEGEMENTS a. Commission Minutes: Planning, May 14,2001; Beautification, Traffic Safety and Parking, May 10, 2001 b. Department Reports: Finance, April 30, 2001; Parks & Recreation, Third Quarter 2001; Building, April 2001 c. Letter from Janice Stanich, Senior Citizens Organization of Burlingame, recommending Randy Schwartz for Director of Parks & Recreation d. Letter from Dan Anderson, 728 Vernon Way, regarding the proposed teen center e. Letter from R.R. Miller, 1105 Dufferin, regarding parking in neighborhood f. Letter from Kathy Noe, AT&T Cable, notifying City of rate increase 14. CLOSED SESSION: a. Threatened Litigation (Government Code § 54956.9(b)(1), (3)(C)); Claim of Mary Figueirido for personal injury Council adjourned to closed session at 8:22 p.m. CA Anderson noted Council met in closed session in regard to Mary Figueirido and Council directed the City Attorney with regard to possible settlement of Ms. Figueirido. 15. ADJOURNMENT Vice Mayor Spinelli adjourned the meeting at 8:28 p.m. in memory of retired Burlingame Assistant Fire Chief Wendell Mason, Eve Janney, mother-in-law of Councilwoman Janney, and Bob Jones, owner of the American Bull Restaurant. May 21, 2001 Ann T. Musso City Clerk 6 Burlingame City Council Unapproved Minutes CITY 0 STAFF REPORT BURLINGAME AGENDA ITEM # 5a tiro- Som MTG. 4 RATED JUNE DATE 6/4/01 TO: HONORABLE MAYOR AND CITY COUNCIL sUBMI BY DATE: May 22, 2001 APPROVE FROM: Rahn Becker, Assistant City Manager/ BY Administrative Services Director SUBJECT: Broadway Area Business Improvement District — Setting 2001-02 Assessments RECOMMENDATION: Hold hearing and consider resolution setting 2001-02 assessments. BACKGROUND: At your May 21" meeting, you adopted a resolution of intention to set 2001-02 Broadway area Business Improvement District assessments, setting the June 4`h meeting as the public hearing date. There are no changes proposed in boundaries, assessments or classifications. If there is a protest by a majority of the value of the assessments to any of these items, the resolution cannot be approved. At the time of writing this memorandum, we have received no protests, although they may be presented in writing at the hearing. BUDGET IMPACT: Approximately $25,000 in assessments are collected annually with our business licenses. All of these funds are forwarded to the Broadway Improvement District for improvements as authorized by the BID Board of Directors. ATTACHMENTS: Resolution Exhibit A Exhibit B Annual Report and Budget RESOLUTION NO. 51-2001 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME DECLARING ITS INTENTION TO ESTABLISH 2001-2002 ASSESSMENTS FOR THE BROADWAY AREA BUSINESS IMPROVEMENT DISTRICT WHEREAS, pursuant to California Streets and Highways Code Section 36500 et sea., the Broadway Area Business Improvement District was established for the purpose of promoting economic revitalization and physical maintenance of this business district; and WHEREAS, the Broadway Area Business Improvement District Advisory Board has filed its 2000-2001 annual report and requested the Burlingame City Council to set the assessments for the 2001-2002 year; and WHEREAS, it appears that the Broadway Area Business Improvement District continues to provide services in enhancing the District and its businesses and properties, NOW, THEREFORE, the City of Burlingame does hereby resolve, determine, and find as follows: The 2000-2001 annual report of the Broadway Area Business Improvement District Advisory Board is approved. 2. The Burlingame City Council intends to levy an assessment for the 2001-2002 fiscal year on businesses in the District, as the District is described in Ordinance No. 1461, to pay for improvements and activities of the District. 3. The types of improvements and activities proposed to be funded by the levy of assessments on businesses in the District are set forth in Exhibit "A", incorporated herein by reference. These activities and improvements, while more focused, are without substantial change from those previously established for the District. 4. The method, basis, and amounts for levying the assessments on all businesses within the District are set forth in Exhibit "B", incorporated herein by reference, and would remain the same as those levied in the previous fiscal year. 5. New businesses shall not be exempt from assessment. 6. A public hearing on the proposed assessments for 2001-2002 is hereby set for June 4, 2001, at 7:00 p.m. before the City Council of the City of Burlingame, at the Council's Chambers at 501 Primrose Road, Burlingame, California. 7. The Council will receive testim6ny and evidence at the public hearing, and interested persons may submit written comments before or at the public hearing, or they may be sent by mail or delivered to the City Clerk at 501 Primrose Road, Burlingame, CA 94010. 8. Oral or written protests may be made at the hearing. To count in a majority protest against the proposed assessment for 2001-2002, a protest must be in writing and submitted to the City Clerk at or before the close of the public hearing on June 4, 2001. A written protest may be withdrawn in writing at any time before the conclusion of that public hearing. Each written protest shall identify the business and its address, include a description of the business and the number of employees. If the person signing the protest is not shown on the official records of the City of Burlingame as the owner of the business, then the protest shall contain or be accompanied by written evidence that the person is the owner of the business. Any written protest as to the regularity or sufficiency of the proceeding shall be in writing and clearly state the irregularity or defect to which objection is made. 9. If at the conclusion of the public hearing, there are of record written protests by the owners of businesses within the District which will pay fifty percent (50%) or more of the total assessments of the entire District, as to the proposed assessments for 2001-2002, no assessment for 2001-2002 shall occur. If at the conclusion of the public hearing there are of record written protests by the owners of businesses within the District which will pay fifty percent (50%) or more of the total assessments of the entire District only as to an improvement or activity proposed, then that type of improvement or activity shall not be included in the District for the 2001-2002 fiscal year. 10. Further information regarding the proposed assessments and changes and procedures for filing a written protest may be obtained from the City Clerk at City Hall, 501 Primrose Road, Burlingame, California, phone 650 - 558-7203. The annual report of the Business Improvement District is on file and available at the Office of the City Clerk at 501 Primrose Road, Burlingame, California. 11. The City Clerk is instructed to provide notice of the public hearing by publishing the 2 this Resolution in a newspaper of general circulation in the City of Burlingame in accordance with the requirements of the Government and Streets & Highways Codes an mailing them in accordance with those requirements as applicable. I, ANN T. MUSSO, City Clerk of the City of Burlingame do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council on the 21ST day of MAY , 2 00 1, and was adopted thereafter by the following vote: AYES: NOES ABSENT COUNCILMEMBERS: COFFEY, JANNEY9 O'MAHONY COUNCILMEMBERS: NONE COUNCILMEMBERS: GALLIGAN C1j4A,..4 CITY CLERK DAWP5I \FILES\BIDBRDWY\BD WYINTR2001.BID.wpd 3 EXHIBIT A TYPES OF IMPROVEMENTS AND ACTIVITIES PROPOSED TO BE FUNDED BY THE LEVY OF ASSESSMENTS 1) Streetscape Beautification, Seasonal Decorations, and Public Arts Programs a. Seasonal street plantings of flowers. b. Seasonal flags and banners. f. Sidewalk enhancement and maintenance. 2) Business Recruitment and Retention a. Matching funds for storefront improvement incentive b. Develop strategy to fill commercial vacancies. C. Small business assistance workshops. 3) Commercial Marketing, Public Relations, and Advertising a. Organize special events throughout the year. 4) Shuttle Establish a people mover system between the area and the hotel district, to be funded on a cooperative cost sharing basis. D: \ W P 5 I \FI LES\B IDB RD W Y\i mprovmtl is2000. b i d. wpd EXHIBIT B BROADWAY AREA BUSINESS IMPROVEMENT DISTRICT ASSESSMENT BASIS* BUSINESS TYPE RETAIL & RESTAURANT SERVICE PROFESSIONAL FINANCIAL NO. OF STAFF ** ANNUAL ASSESSMENT 4+ --------------------- ------------------------------------------------------- $450 ------------------------------ 1-3 1-3 $300 3+ --------------------- ------------------------------------------------------ $250 ------------------------------ 1-2 1-2 $150 3+ ---------------------- $200 ------------------------------ 1 - 2 $150 NA $500 * ----- Amount shown is annual total * * --- Staff means any persons working (full time or full time equivalency) including owners, partners, managers, employees, family members, etc. Business Definitions (Burlingame Municipal Code § 6.52.010): Retail ❑ Businesses that buy and resell goods. Examples are clothing stores, shoe stores, office supplies, etc. Restaurant ❑ Selling prepared food and drink. Service ❑ Businesses that sell services. Examples are beauty and barber shops, repair shops that do not sell goods, contractors, auto shops, etc. Professional ❑ Includes engineering firms, architects, attorneys, dentists, optometrists, physicians, realtors, insurance offices, etc. Financial ❑ Banks, savings and loans, household finance companies, etc. BROADWAY BUSIMSS IMPROVE -A/ ENT DISTRICT 1399 Broadway, Burlingame, CA 94010 May 7, 2001 City Manager City of Burlingame c/o Broadway Burlingame Business Improvement District 1399 Broadway Burlingame, CA 94010-3422 Dear City Manager: RE: BID Annual Report and 2001-2002 Budget The BID proposes no changes in boundaries. Budget outline for fiscal 2001-2002 activities (in percent of total revenue): A) Streetscape Beautification 40% B) Seasonal Decorations 30% C) Matching Funds Storefront Improvements Incentive 10% D) Burlingame Shuttle 20% Please note, the above figures are subject to change depending on future sidewalk projects the City may undertake. Detail of Funds as of February 28, 2001. (Funds on Hand) Income Received Interest from Bank Accounts $ 1,872.87 BID Assessment Collected 24,081.25 Other 7,680.57 Total Income Received $ 33,634.69 Page 2 May 7, 2001 City Manager Expenditures Seasonal Decoration Expense $ 5,834.69 Streetscape Beautification 13,610.00 Insurance 325.00 Shuttle Contribution 5,000.00 Miscellaneous 1,292.54 BID Events (Merchant's Children's Festival) 1,152.49 Total Expenditures $ 27,214.72 Status of Funds as of February 28, 2001 (Funds on Hand) Old Checking Account $ - Old Savings Account - Checking Account 1 50,141.03 Checking Account II 2,117.46 Total $ 52,258.49 If you have any questions, please do no hesitate to contact me at A.V.R. Realty, Inc. (650) 342-2073. Sincerely, Ross Bruce President, BID RESOLUTION NO. 53-2001 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ESTABLISHING 2001-2002 ASSESSMENTS FOR THE BROADWAY AREA BUSINESS IMPROVEMENT DISTRICT WHEREAS, pursuant to California Streets and Highways Code Section 36500 et sea., the Broadway Area Business Improvement District has been established for the purpose of promoting economic revitalization and physical maintenance of said business districts; and WHEREAS, the Broadway Area Business Improvement District Advisory Board has requested the Burlingame City Council to establish 2001-2002 assessments for the improvement district; and WHEREAS, on May 21, 2001, the City Council received and approved the annual report of the Broadway Area Business Improvement District Advisory Board; and WHEREAS, a public hearing on the proposed assessments was duly noticed for June 4, 2001, at 7:00 p.m. before the City Council of the City of Burlingame, at the Council Chambers at 501 Primrose Road, Burlingame, as required by State law; and WHEREAS, at the public hearing held at that place and time, the City Council received and considered all oral and written testimony from all interested persons; and WHEREAS, it appears that the current assessments should continue so that improvements and programs may continue in the District, and the activities and improvements are without substantial change from those previously established for the District. NOW, THEREFORE, the City of Burlingame does hereby resolve, determine, and find as follows: Written protests to assessments, improvements or activities were not received at those public hearings that constituted a majority as defined in Government Code sections 36500 and following.. 2. The City Council does hereby levy an assessment for the 2001-2002 fiscal year on businesses in the District as described in City of Burlingame Ordinance No. 1461, to pay for improvements and activities of the District. 3. The types of improvements and activities to be funded by the levy of assessments on businesses in the District are set forth in Exhibit "A", incorporated herein by reference. 4. The method and basis for levying the assessments on all businesses within the District are set forth in Exhibit "B", incorporated herein by reference. 5. New businesses shall not be exempt from assessment. MAY I, ANN T. MUSSO, City Clerk of the City of Burlingame do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council on the 4tu day Of JUNE , 2001, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: COFFEY, GALLIGAN, JANNEY, O'MAHONY, SPINELLI NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONEall tit `� CITY CLERK D:\ W P51 \FI LES\BIDB RD WY\BIDBD WYres2200. RE2.wpd 2 EXHIBIT A TYPES OF IMPROVEMENTS AND ACTIVITIES PROPOSED TO BE FUNDED BY THE LEVY OF ASSESSMENTS 1) Streetscape Beautification, Seasonal Decorations. and Public Arts Programs a. Erect a district sign on E1 Camino Real b. Place kiosks for posting local events, public information, local business information, and for relocation of newspaper racks. C. Place benches along Broadway. d. Seasonal street plantings of flowers. e. Seasonal flags and banners and relocation of City signs. f. Sidewalk enhancement and maintenance. 2) Business Recruitment and Retention a. Shopper preference survey to determine most desired new businesses. b. Develop strategy to fill commercial vacancies. C. Small business assistance workshops. 3) Parking a. Create more effective directional signage to lots. b. Sponsor parking maps and/or directories. C. Annual contribution to parking facility development and maintenance fund. 4) Commercial Marketing, Public Relations, and Advertising a. Create cable TV and radio spots. b. Produce seasonal direct mail pieces. C. Organize special events throughout the year. 5) Shuttle Establish a people mover system between the area and the hotel district, to be funded on a cooperative cost sharing basis. DAWP51AFILES\BIDBRDWMimprovmtlis.bid.wpd EXHIBIT B BROADWAY AREA BUSINESS IMPROVEMENT DISTRICT ASSESSMENT BASIS* BUSINESS TYPE RETAIL & RESTAURANT SERVICE PROFESSIONAL FINANCIAL NO. OF STAFF ** ANNUAL ASSESSMENT 4+ --------------------- ------------------------------------------------------- $450 ----------------------------- 1-3 1-3 $300 3+ ------------------------------------------------------- $250 1-2 $150 3+ ------------------------------------------------------- $200 1-2 $150 F -NA $500 * ----- Amount shown is annual total * * --- Staff means any persons working (full time or full time equivalency) including owners, partners, managers, employees, family members, etc. Business Definitions (Burlingame Municipal Code § 6.52.010): Retail ❑ Businesses that buy and resell goods. Examples are clothing stores, shoe stores, office supplies, etc. Restaurant ❑ Selling prepared food and drink. Service ❑ Businesses that sell services. Examples are beauty and barber shops, repair shops that do not sell goods, contractors, auto shops, etc. Professional ❑ Includes engineering firms, architects, attorneys, dentists, optometrists, physicians, realtors, insurance offices, etc. Financial ❑ Banks, savings and loans, household finance companies, etc. CITY 0 STAFF REPORT BURUNGAME AGENDA ITEM # 5b DNATED MTG. �` 9D DATE 6/4/01 JVNEb TO: HONORABLE MAYOR AND CITY COUNCIL SUBMIT ED BY DATE: May 24, 2001 APPRO FROM: Rahn Becker, Assistant City Manager/ BY Administrative Services Director SUBJECT: Resolution Approving the Issuance by the Burlingame Financing Authority of Not to Exceed $15,000,000 Aggregate Principal Lease Revenue Bonds to Finance Corporation Yard Project; Approving Facilities Lease From Burlingame Financing Authority and Sublease to City of Library Building and Authorizing All Necessary Actions Relating to the Lease Financing with the Burlingame Financing Authority and Approving Necessary Documents RECOMMENDATION: Approve the resolution. BACKGROUND: The capital projects plan calls for partial financing of the corporation yard reconstruction project with lease revenue bonds. The debt service of approximately $900,000 - $1,100,000 would be paid 50% from the TOT Reserve, 25% from the sewer fund and 25% from the water fund. The bonds will produce the largest share of the total $15,000,000 project cost. The final amount will be determined once the bids are received, and in the context of the total capital projects plan. Therefore, the proposed resolutions call for a maximum issue of $15,000,000 that would produce an estimated $13,365,000 in construction proceeds. The Council will approve the final amount after the bids are received. The 2001-02 Proposed Budget contains estimated funding for one interest payment during the 2001-02 fiscal year. When the actual amounts are established, some minor adjustment in the budget may be needed. The project calendar calls for bids to be received June 21 with award of the contract on or about July 16. The bond sizing, advertisement and sale would be conducted in tandem with the bid review and award process. The lease revenue bond procedure will use the main library as collateral for the project. Using this approach rather than certificates of participation (COP'S) reduces cost of issuance by eliminating the need for capitalized interest payments while the project is under construction. The official statement and related documents concerning this issue are available from the city clerk. �� CITY o� STAFF REPORT BURUNGAME m �DR< eo ORATED JUNE D TO: HONORABLE MAYOR AND CITY COUNCIL AGENDA ITEM # _ MTG. 7a DATE 6/4/01 SUBMITTED BY Jim Nantell 558-7205 DATE: 5-29-01 APPROVED FROM: City Manager By SUBJECT: E -vision — Draft Compact for a Sustainable Bay Ar `a RECOMMENDATION: Recommend that the City Council review attached information in preparation for a presentation from former San Mateo County Supervisor Mary Griffin regarding e -vision — Draft Compact for a Sustainable Bay Area. BACKGROUND: Attached is a memo from Meg Monroe as background for this item. It is anticipated that the item will be place on the agenda for June 18, 2001 for Council action/direction once the Council has had a chance to consider the presentation information and Meg returns from vacation. ATTACHMENTS: 1. May 10, 2001 Memo from Meg Monroe, City Planner to Jim Nantell, City Manager Memo Date: May 10, 2001 To: Jim Nantell, City Manager From: Meg Monroe, City Planner Subject: Brief Review of the Draft Compact for a Sustainable Bay Area: e -Vision the future. What is the Bay Area Alliance for Sustainable Development and Why an e -Vision for the future? The Bay Area Alliance for Sustainable Development is a "multi -stakeholder coalition" established in 1997 by the retired chairman and CEO of PG&E and the International Vice President of the Sierra Club who were both members of the President's Council on Sustainable Development. The President's Council was responsible for presenting the idea of sustainable development to ABAG and representatives of business, the environment and social equality in the Bay Area. Among the regional partners with ABAG and the Bay Area Alliance are: Bay Area Air Quality Management District, Metropolitan Transportation Commission, Bay Conservation and Development Commission, and the Regional Water Quality Control Board. A steering committee of Bay Area leaders was appointed and are the signatories of this proposed Draft Compact for a Sustainable Bay Area. Rooted in the President's Council, the Bay Area Alliance adopted the definition of "sustainable development" endorsed by the United Nations' World Commission on Environment and Development. Sustainable development is: Meeting the needs of the present without compromising the ability of future generations to meet their own needs." With this premise of sustainable development in mind the Draft Compact was created. to follow up there will be a series of focus groups and workshops throughout the Bay Area region to obtain feedback and input, with the objective of finalizing the document. The presentation and request that the City endorse the Draft Compact by adopting a resolution is a part of this finalizing process. What are the tenants of "e -vision the future" Draft Compact for a Sustainable Bay Area? In their own words: "The overall goal of the Bay Area Alliance is to reach consensus region wide among a "critical mass" of stakeholder organizations and civic leaders regarding a Brief Review of the Draft Compact for a Sustainable Bay Area: "e-Osion" the future May10, 2001 new shared vision rooted in common values about how the regional can grow in a more sustainable manner. The overarching strategy is to achieve the region wide consensus on a new shared vision through the development and adoption of a "compact" that can become the foundation for implementation actions by both the public and private sectors at the local, regional, state and national levels." The Alliance is asking every community in the public and private sectors to endorse a package of ten strategic commitments. This commitment is expressed by member organizations taking specific steps for the next quarter century; steps which will guide cooperative efforts which will lead to a more sustainable region. These steps will be measured regularly and each members accomplishment reported. (Appendix A attached are the presently suggested measurements). The Commitment to Action is defined by 10 goals and each goal is followed by a series of commitments that the participating community endorses and makes a commitment to follow in their local policy implementation and direct actions. Since the serious challenges facing the region are identified as a sustainable economy, housing supply, transportation system, resource use, education, loss of open space, air and water pollution, and inequitable distribution of the benefits of our thriving economy; there is little surprise that the individual commitments center on land use, jobs, how and where growth should occur, and how the fiscal resources should be redistributed for greater equity between and among communities and so that local revenue interest no longer drive land use decisions. The best description of the intention of implementation of the Compact so far was presented in ABAG's publication Service Matters, March/April 2001, (page 3). In an article which was following up on ABAG's Smart Growth Workshops they describe the objective of the Regional Agencies smart Growth Strategy/Bay Area Alliance Regional Livability Footprint Project noting. The Alliance's project is: "to achieve support among public officials, civic leaders, stakeholder organizations and interested members of the public for a preferred land use pattern that will inform how the Bay Area could grow over the next 20 years ... this support will be translated into maps revealing which areas could be available for different kinds of development and which environmentally important areas could be preserved or enhanced, thus producing a `regional livability footprint'. A major component of this effort will be to look for infill development opportunities both on vacant and underutilized land ... also (to) identify a set of implementation actions and incentives that local governments and regional agencies need and can use to implement desired land use changes, thus producing a `smart growth strategy' for the region." At the risk of over generalizing, the Alliance's is not a "no growth" approach, but one which focuses future development in areas which are already developed, takes the "revenue bias" out of local land use decisions (by supporting State legislative reform to provide financial and other incentives to strengthen local jurisdictions' abilities to meet their fair share responsibilities), focuses environmental protection regulation on the areas identified for preservation and to expand mass transportation to facilitate and drive these land use objectives. Brief Review of the Draft Compact for a Sustainable Bay Area: "e -vision" the future May 10. 2001 The concept of "sustainability" and insight into the intent of the Alliance's program was most clearly defined for me in an article in the AEP Journal which addressed the changes which need to be made in NEPA and CEQA evaluations to make them responsive to the issues of sustainable development. The author noted that it is important to note that "sustainability" is not an end point often associated with a specific project; but rather a process moving toward more sustainable practices in evolutional progression toward the long term ability to reproduce and renew. Thus, sustainability (as referred to in the ABAG/Alliance program) is not a tweaking of current tools but a major reassessment of the way in which we conduct ourselves, our communities and acknowledge their relationships to the environment, to the region and the global community beyond, and to the needs of future generations. Sustainable Development Ind This section on Sustainable Development Indicators is a key companion document to the Draft Compact and an integral component of the overall implementation strategy. Widely distributed regular public reports about the status and progress on standardized indicators will help increase the general awareness of the concept of sus- tainable development. Additionally, indicators provide a mechanism for motivation as characterized by the adage: "what gets measured gets done." Furthermore, indicators may help encourage the behavioral changes that could move the Bay Area towards a more sustainable path. Following are a set of broad indicators, listed by Commit- ment in the Draft Compact, that the Bay Area Alliance will use to measure status and gauge progress (or lack thereof) toward sustainability. Where feasible, data will be tracked annually. In addition to these broad indicators, others will be developed for many of the commitments and initiatives associated with them. The Bay Area Alliance also recog- Enable a Diversified, Sustainable and Competitive Economy to Continue to Prosper and Provide Jobs in order to Achieve a High Quality of Life for All Bay Area Residents. Indicators: a. Annual Gross Regional Product (GRP) / Annual Genuine Progress Indicator (GPI). b. Persons below the poverty line (percentage of the population), including data by ethnicity and gender. c. Workers with jobs earning less than living -wage (percentage of the workforce) and without ben- efits, number of new living -wage jobs and num- ber of new small businesses, including data by ethnicity and gender. d. Median per capita income, mean income per capita, per capita income of the lowest and high- est quintiles of income, and the Gini coefficient. 2. Accommodate Sufficient Housing Affordable to All Income Levels within the Bay Area to Match Population Increases and Job Generation. 21 nizes that the indicators to be tracked may change over time. The following are only those indicators to be tracked initially. As experience is gained, the Bay Area Alliance may choose to add additional indicators and/or delete some of them. This group of indicators is intended to get the Bay Area Alliance started on the path of tracking and publicly reporting the status of sustainability in the region. This set of indicators is expected to be widely published by the Bay Area media and will provide a periodic "report card" to the residents of the Bay Area. The Bay Area Alliance recognizes that some of the indicators will require the development of new data sets. The Bay Area Alliance strongly recommends that all applicable agen- cies, institutions and jurisdictions implement a dedicated and funded data collection and analysis effort on a con- tinuing basis to facilitate and eventually automate the col- lection, analysis and public dissemination of the sustain- able development indicators. Indicators: a. Housing starts vs. new jobs and population increases (annual and cumulative). b. Percent of low- and moderate -incomes spent on housing by renters and homeowners and on commuting, including data by ethnicity and gender. c. Housing units needed in job surplus areas to alleviate severe congestion. d. Average density of new housing and percent of total housing within 1/2 mile of transit nodes. e. Number of homeless, including data by ethnici- ty and gender. 3. Target Transportation Investment to Achieve a World Class Comprehensive, Integrated and Balanced Multi -modal System that Supports Efficient Land Use and Decreases Dependency on Single Occupancy Vehicle Trips. Indicators: a. Commuting modes, commuting time, transit - served households, and transit -served jobs, 22 DRAFT COMPACT FOR A SUSTAINABLE BAY AREA including data by ethnicity and gender, and low- income and zero -vehicle households. ("Transit - served" is defined as "frequent and reliable service.") b. Vehicle miles traveled per capita by mode. 4. Preserve and Restore the Region's Natural Assets, including San Francisco Bay, Farmland, Open Space, Other Habitats, and Air and Water Quality. Indicators: a. Land use over time: urbanized land, protected parkland (urbanized and unurbanized areas), agricultural/rangeland in use, agricultural/ rangeland, wetlands, protected open space (urbanized and unurbanized areas), and other unurbanized land. b. Water use per capita (residential and non-resi- dential) and percent reused. c. Ecological impact on all land of the Bay area population over time. d. Progress towards restoring the ecological health of the Bay as determined by the CalFed Bay - Delta process. (This will be refined over time.) 5. Use Resources Efficiently, Eliminate Pollution and Significantly Reduce Waste. Indicators: a. Energy use (including percent renewable) and carbon dioxide gas emissions per capita, resi- dential and non-residential. b. Days in violation of air quality standards. c. Solid waste per capita and percent recycled. d. Amount of particulate matter per capita in tar- geted low-income neighborhoods and in the region. e. Toxic pollutants discharged into San Francisco Bay. 6. Focus Investment to Preserve and Revitalize Neighborhoods. Indicators: a. Poverty and types of investment in targeted low- income neighborhoods. b. Unemployment in targeted low-income neigh- borhoods and in the region, including data by ethnicity and gender. c. Acres of designated brownfields and percent rehabilitated in targeted low-income neighbor- hoods. d. Percent change in composition of residents and small businesses in targeted low and moderate - income neighborhoods, including 30 -day notices and eviction rates. e. Neighborhood satisfaction in targeted low- and moderate -income neighborhoods and in the region. 7. Provide All Residents with the Opportunity for Quality Education and Lifelong Learning to Help Them Meet Their Highest Aspirations. Indicators: a. Educational performance based on testing. b. Educational performance of students, including data by ethnicity and by school, based on out- comes. c. Educational investment: total dollar spent per public school pupil from all sources. d. Availability of and participation in low-cost adult education. 8. Promote Healthy and Safe Communities. Indicators: a. Crime victimization rate: Bay Area vs. targeted low-income neighborhoods, tracked annually. b. Percent of children and adults covered by med- ical insurance, tracked annually. 9. Implement Local Government Fiscal Reforms and Revenue Sharing. Indicators: a. Amount of tax revenue shared among local gov- ernments, tracked annually. b. Municipal revenue sources (aggregated) tracked annually. 10. Stimulate Civic Engagement. Indicators: a. Percent of eligible people who vote by age, gen- der and race/ethnicity (tracked regularly to rec- ognize election cycles). b. Diversity of race and gender of elected officials in the Bay Area compared to population in the Bay Area, over time. A CITY o\ STAFF REPORT BRUNCAME � o0 v NpTEo J\M.IE 0• TO: HONORABLE MAYOR AND CITY COUNCEL DATE: May 29, 2001 FROM: Bob Bell, Human Resources Director AGENDA ITEM # _ MTG. DATE 6/4/01 M SUBMITTED BY 141�"Wi H-1 I RIM SUBJECT: Adoption of Resolution Fixing the Employer's Contribution Under the Public Employees' Medical and Hospital Care Act RECOMMENDATION: Staff recommends that the Council approve the attached resolution increasing the City's contribution towards medical premiums for employees and annuitants covered by the Memorandum of Understanding between the City of Burlingame and the International Association of Fire Fighters, Local 2400. The new monthly contribution will be $530 retroactive to January 1, 2001. BACKGROUND: At the regular City Council meeting of May 7, 2001, the Council directed staff to execute the Memorandum of Understanding between the City of Burlingame and the International Association of Fire Fighters, Local 2400. One of the terms in this agreement was to increase the monthly employer contribution towards medical premiums to $530 per month. The previous monthly contribution paid by the City was $485. The City contracts with the California Public Employees' Retirement System (Ca1PERS) to provide medical care coverage to City employees per the terms of the Public Employees' Medical and Hospital Care Act (PEMHCA). In order to adjust the premiums to the higher amount stipulated in the Memorandum of Understanding, CaIPERS requires the attached resolution be adopted by the City Council. BUDGET IMPACT: Based on the number of employees covered by the group, the cost for the increase in the City's contribution for this fiscal year is $9,450. ATTACHMENTS: Resolution RESOLUTION NO. 54-2001 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT RESOLVED, by the City Council of the City of Burlingame: WHEREAS, Government Code Section 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under Section 22825 of the Act; and WHEREAS, the City of Burlingame, hereinafter referred to as Public Agency, is a local agency contracting under the Act for participation by members of the International Association of Fire Fighters, Local 2400 now, therefore be it RESOLVED, that the employer's contribution for each employee or annuitant shall be the amount necessary to pay the full cost of his/her enrollment, including the enrollment of his/her family members in a health benefits plan up to a maximum of $530 per month; Plus administrative fees and Contingency Reserve Fund Assessments. YO C I, ANN MUSSO, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on JUNE 4, 2001 day of June, 2001, and was adopted thereafter by the following vote: AYES: COUNCIL MEMBERS: COFFEY, GALLIGAN, JANNEY, O'MAHONY, SPINELLI NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE CITY CLERK STAFF REPORT AGENDA ITEM # _ MTG. DATE 06.04.01 :. TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: MAY 25 2001 APPROVED FROM: CITY PLANNER BY SUBJECT: CONTRACT WITH ENVIRONMENTAL CONSULTING 91 ENVIRONMENTAL ANALYSIS SERVICES TO THE CITY. TO PROVIDE RECOMMENDATION: Approve retention of six ervironmertal consulting firms to provide ongoing services to the City in preparation of environmental analysis and documentation for a period of three years. BACKGROUND: To facilitate the time involved in reviewing planning projects which require negative declarations and EIR's, staff would like to pre -approve a collection of firms to do this work. It will save developers the time as well. If any developer does not like the contractor chosen they may ask for the contract to be sent for competitive bid. We estimate that this can reduce processing time for major developers by 45-60 days. Three years ago staff sent out a request for qualifications to about 20 firms, selected 8 to interview, and from that number selected 4 environmental firms and 2 traffic consultants to be on the pre -selected list. Each of these firms is well qualified in their area and several have specific analytical skills such as expertise in visual analysis, biological analysis, wind analysis which have been useful over the past contract period. Staff would like to extend for three more years the contracts with the following five consultants: EIP Associates Environmental Sciences Associates Lamp bier -Gregory Thomas Reid and Associates Fehr -Peers Associates In addition staff would propose to add one consultant for traffic and parking studies; Wilson Engineering and Transportation Consultants, Inc. Locally, Mr. Wilson has done extensive traffic study work for developers and the city in the bayfront area as well as in the Burlingame Avenue Commerical Area. A sample copy of the proposed contract is attached. They are the same for each. The term of the agreement is three years. We look forward to using this opportunity to expedite the environmental review period and to reducing staff time involved in each environmental review start up. ATTACHMENTS: Sample: Agreement for Environmental analysis Services Between the City of Burlingame and EIP Associates. AGREEMENT FOR ENVIRONMENTAL ANALYSIS SERVICES BETWEEN THE CITY OF BURLINGAME AND EIP THIS AGREEMENT is entered into this 4th day of JUNE, 2001, by and between the City of Burlingame, State of California, herein called the "City", and (EIP ASSOCIATES), engaged in providing environmental analysis services, herein called the "Consultant". RECITALS A. As part of its obligations under the California Environmental Quality Act (CEQA), the City performs environmental analyses of public and private project proposals and other activities requiring review under CEQA. B. In order to provide these analyses in a consistent and efficient manner, the City has decided to retain a number of professional firms that can provide assistance and analysis to the City in the CEQA process on an as -needed and -requested basis. C. The Consultant represents and affirms that it is qualified and willing to perform the desired services pursuant to this Agreement. AGREEMENTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: Scope of Services. As and when requested, the Consultant shall provide the following services. A. Prepare environmental impact reports pursuant to CEQA or environmental impact statements pursuant to National Environmental Policy, as applicable. B. Prepare negative declarations, with or without mitigations, pursuant to CEQA_ C. Provide technical and other assistance to City staff in completing initial studies, negative declarations. D. Assist City staff in evaluating submittals from project applicants, in evaluating and commenting on environmental documents prepared by other lead agencies, and in evaluating and commenting on actions of responsible agencies on projects for which the City was the lead agency. E. Prepare, moderate, or assist in scoping sessions, public hearings, and study meetings regarding environmental analyses prepared or to be prepared by the Consultant F. Assist and cooperate with City staff in any litigation that may be brought concerning a project for which the City has taken action pursuant to CEQA or NEPA. 2. Time of Performance. The Consultant is ready and willing to provide the services described above on or after the date of execution of this Agreement as shown above. 3. Assignment of Services. (a) It is understood and agreed that during the term of this Agreement, the City may call on the Consultant for services as often as deemed necessary by the City, and there is no guarantee provided of any kind in this Agreement that the Consultant will receive any level of work whatsoever. (b) While it is intended by its series of agreements with environmental analysts that the City will draw from that series of agreements for environmental services which the City requires, it is not intended that this shall prevent the City from contracting with other persons to provide similar or the same services, and nothing in this Agreement is intended to establish an exclusive relationship to provide services as to this Consultant or any other. (c) When the City identifies a need for environmental analysis, the City shall select a consultant to contact and inquire whether the consultant is able and qualified to provide the analysis required. If so, the consultant shall provide a written response to the inquiry identifying the time, scope, and estimated costs of the services that are sought. The City may accept the response and authorize the work to proceed in writing, may request to the Consultant to modify the response, or may elect to seek another consultant. (d) The Consultant understands that certain projects or project applicants may require specialized analysis or may have budgetary or other difficulties with certain consultants or approaches, and the City must provide a professional and thoughtful analysis while dealing fairly with each project and applicant. This may mean that one consultant is selected instead of another, or more staff work is devoted in a particular project. (e) The Consultant agrees and understands that the estimated cost and estimated time to complete an environmental analysis are vital to successful performance under this Agreement. City understands and agrees that from time to time, the Consultant may be unable to meet time lines or costs that the City is requiring, and the Consultant may decline to provide the requested services for a particular analysis because a lack of available resources or expertise. (f) The Consultant shall not perform any work on an analysis requested under this Agreement but outside the agreed-upon scope of work unless expressly authorized to do so by the City. (g) The Consultant shall only communicate with a project applicant or the applicants consultants after discussing the need to do so with and receiving permission from the City. Revised(2): June 4, 2001 Page 2 of 7 C AWP511consultakontract.eip 4. Term of Agreement. Unless earlier terminated by either party, this Agreement shall be for a term of three (3) years from the date shown above. 5. Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession_ Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, pennits, and approvals which are legally required for Consultant to practice its profession_ 6. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 7. Information/Report Handling. All documents furnished to Consultant by the City and aR reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk, unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of the Consultant which is and has been confirmed in writing by the Consultant to be a trade secret of Consultant. 8. Compensation. Compensation for Consultant's professional services shall be based on the hourly rates set forth in Exhibit A hereto. For each project or assignment, the total estimated cost shall be agreed upon before the project or assignment is undertaken using these hourly rates to reach the total estimated cost. Billing shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications, documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form_ 9. Availability of Records. Consultant shall maintain the records supporting its billings under this Agreement for not less than three (3) years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel of the City at the Consultant's offices during business hours upon written request of the City_ 10. Proiect Manager. The Project Manager for the Consultant for the work under this Agreement shall be Rodney Jeung. The consultant may substitute another Project Manager with the prior consent of the City. 11. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or Revised(2): June 4, 2001 Page 3 of 7 C:\WP51 \consults\contract.eip subcontracted without the prior written consent of the City. 12. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City: CITY OF BURLINGAME PLANKING DEPARTMENT 501 PRIMROSE ROAD BURLINGAME CA 94010 To Consultant: RODNEY JEUNG EIP ASSOCIATES 601 MONTGOMERY STREET, SUITE 500 SAN FRANCISCO CA 94111 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 13. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 14. Conflict of Interest. Consultant understands that its professional responsibility is solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement, and it shall immediately disassociate itself from such an interest should it discover it has done so and shall, at the City s sole discretion, divest itself of such interest Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify City of this employment relationship, and shall, at the City s sole discretion, sever any such employment relationship. 15. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate Revised(2): June 4, 2001 Page 4 of 7 C:\W P51 \consul to\contract.eip against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 16. Insurance. A. Minimum Scope of Insurance: Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: $100,000 per occurrence/$300,000 aggregate or $300,000 combined single limit per occurrence for bodily injury, personal; injury and $50,000 property damage. ii. Consultant agrees to have and maintain for the duration of the contract; an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than $100,000 per occurrence/$300,000 aggregate or $300,000 combined single limit per accident for bodily injury and property damage. iii. Consultant shall provide to the City all certificates of insurance, with original endorsements effecting coverage. Consultant agrees that all certificates and endorsements are to be received and approved by the City before work commences. iv. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than $500,000 which is sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement_ B. General Liability: The City, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant; premises owned or used by the Consultant. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. iii. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. C. All Coverages: Each insurance policy required in this item shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or Revised(2): June 4, 2001 Page 5 of 7 C:\WP51 \consulta\contract.eip in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. D. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law and shall provide evidence of such policy to the City before beginning services under this Agreement_ Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. 17. Indemnification. The Consultant shall save, keep and hold harmless indemnify and defend the City its officers, agent, employees and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which may be occasioned by a willful or negligent act or omissions of the Consultant, or any of the Consultant's officers, employees, or agents or any subconsultant However, this indemnity provision does not apply if the reason for the negligent act or omission was a negligent act or omission of the City in providing information or direction directly regarding performance of this Agreement. 18. Waiver. No failure on the part of either party to exercise any right or remedy herelmder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement 19. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior or Municipal Courts of the County of San Mateo or Santa Clara. 20. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. In the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated for that particular assignment under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 21. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant_ 22. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, as well as costs not to exceed $7,500 in total Revised(2): June 4, 2001 Page 6 of 7 C:\WP51\consu1ta\contmcLeip 23. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1). CITY OF I - ATTEST: City Clerk APPROVED AS TO FORM City Attorney Revised(2): June 4, 2001 Page 7 of 7 CAW P5 lkonsultakontract.cip EIP ASSOCIATES A S S V C I A T E S COMPENSATION SCHEDULE SAN FRANCISCO OFFICE Principal Technical Director / Program Manager Senior Manager / Senior Scientist / Senior Planner / Senior Administrator Associate Manager / Associate Scientist / Associate Planner / Associate Administrator Environmental Professional / Planner / Scientist / Administrative Environmental Analyst / Planning Analyst / Clerical / Technician Mileage is charged at Photocopies are charged at $135 - $165/hour $120 - $150/hour $95 - $140/hour $70 - $100/hour $45 - $80/hour $25 - $50/hour $.31/mile $.15/page Direct costa (i.d., tnrvcl, meals, lodging, auto rentals, printing, graphic malcrials, specialized computer charges, etc) and subcontractor fees are subject to a 10%administratiop charge. I. This schedule is effective from April]. 2001 to March 31, 2002, and subject to revision thereafter. 2. Invoices will be submitted by Consultant monthly. Client will notily Consultant, in writing, of any objections to an invoice within ten (10 days) of the date of invoice. Otherwise, the invoice shall be deemed acceptable by the Client. Amounts indicated (m invoices are due and payable immediately upon receipt. The Clients account will be considered delinquent if Consultant does not receive full payment within thirty (30) days after the invoice date- 3. ate 3. A service charge will be applied at the rate of 1.0 percent per month (or the maximum rate allowable by Inv) to delinquent accounts. Payment thereafter will be applied first to accrued interest and then to the principal unpaid by the Client 4. EXPERT TESTIMONY. For situations requiring expert testimony, services will be provided at 1.5 times the standard hourly rales listed with a minimum of four hours. Time bpcnt in preparation and review of testimony will be charged u standud rates. CtWINDgW5lDes13apUtate Sehedule.wpl rnriw n ra-� STAFF REPORT P, BURLINGAME iticogQ � j 'p ,900 �AATED JUNE � TO: HONORABLE MAYOR AND CITY COUNCIL DATE: May 24, 2001 FROM: Randy Schwartz SUBJECT: APPOINTING MARA KAHN TO AGENDA ITEM # 8c MTG. DATE 6/4/01 APPROVE V,,,, BY THE PARKS & RECREATION COMMISSION RECOMMENDATION: It is recommended that the City Council appoint Mara Kahn to fill one of the two newly created seats on the Parks & Recreation Commission. BACKGROUND: At the May 21, 2001 City Council meeting, the Senior Commission was disestablished, the role of advocacy for senior citizens issues was transferred to the Parks & Recreation Commission and two new seats were created on the Parks & Recreation Commission. Mara Kahn has served on the Senior Commission since May of 1999 and has expressed interest in moving to the Parks & Recreation Commission. This appointment would allow Mara to represent the senior citizens concerns and help bring the Parks & Recreation commissioners up to speed on the new programs under their jurisdiction. Mara would be eligible to sit in on the June 21, 2001 Parks & Recreation Commission meeting (30 days after the adoption of the Ordinance). ATTACHMENTS: Mara Kahn's Commissioner Application to the Senior Commission, March 8, 1999 BUDGET IMPACT: None. 999 23:46 650-375-0873 HAHIHiUbE C`,, Cit rrI�Rurlingamr COMMISSIONER APPLICATION ✓ Please type or print ar ✓ All applicants must be registered voters of the City of Burlingame at the tune of application. ✓ ,Return completed form to City Mm ager's Office, 501 Primrose Road, Burlingame, 94010; fax (650) 342-8386. Inquiries: (650) 696-7204. INCUMBENT Name 'r)v Address age,v l i L cV ill 1/� Length of residence iri Burlingame: Education bs Q(.l_.1 ►�'L ' C7� `' /� NEw APPLICANT t"NIUt G L FOR CITY USE ONLY .......................................................... 1 ��p _ LiU - � 1 CITY f NEW f� N UFi ICE "urlingame registers voter Copies to: CC, CM,�� ............................... __...... _...... ............. Home phone: 66Q / _p " Occupation: � -S Work phone: 3 7, ' OWJ On which city commission do you wish to serve? (select from list below) Please note the meeting date/time of each eonunission- First choice:p �A Jnr - Second choice: -►- Beautification ...........first Thursday, 5:30 pnt, CityHall Conference Room A — Civil Service ............third Monday, 4:00 pm, Ciry Hall Conference Room A — Library Board ...........third Thesday, 4:30 pm, Library, 480 Primrose Road -0-Park & Recreation ........ third Thursday, 7:00 pm, Ciry Hall Conference Room A .,- Planning .. . . . . ......... second and fourth Monday, 7.•00 pm, Ciry Hall Council Clutmbers 4- Senior ................ third Thursday, 10:30 am, City Hall Conference Room A -► Traffic Safety & Parking .... second Thursday, 7.•00 pm, City Hall Conference Room A Please list any special education, training, work or other experience you.rnay have had which you feel affects your capability to serve the commission of your preference. . �o l) dWU"11- U71C r Special interests and hobbies. .•. 4— v 01 comment on your reasons for offering to serve on a City commission and any ideas you have which may serve for 1.the rent of Cpy. CJC n JL C-2__ Qt Do you have any comments on Cityproblems or current procedures? — Ac� l> 1. 176 (B: COMM ISSIOMCOMMAPPL.NEW] , Signature: CITY BURLINCiAME STAFF REPORT TO: Honorable Mayor and Council DATE: May 29, 2001 FROM: Larry E. Anderson, City Attorney SUBJECT: UPDATE OF SIGN CODE — TITLE 22 RECOMMENDATION: Continue matter to June 18 agenda. DISCUSSION: AGENDA ITEM # 8d MTG. DATE 6/4/2001 Staff is continuing to work on update provisions for the Sign Code. We hope to have those ready for the June 18 Council meeting for reintroduction of an ordinance. CITY o� STAFF REPORT BURUNGAME �O 900 �FATEO JUNE 6 TO: HONORABLE MAYOR AND CITY COUNCIL AGENDA ITEM # 8e MTG. DATE 6/4/01 SUBMITTED BY DATE: June 4, 2001 APPROVED FROM: Ann T. Musso, City Clerk By SUBJECT: Review of Modified Council Meeting Minutes of May 7, 20 RECOMMENDATION: To approve the attached modified meeting minutes of May 7, 2001. BACKGROUND: In reviewing the Council Meeting minutes of May 7, 2001, City Planner Monroe noted some information that should have been included regarding the Appeal of the Planning Commission's Denial of a Parking Variance for Conversion of a Storage Room to a Studio Apartment at 1209 Bellevue Avenue, Item 5a. BUDGET IMPACT: None ATTACHMENTS: Modified Minutes of May 7, 2001 CITY BURLINGAME c Eb`9 BURLINGAME, CALIFORNIA May 7, 2001 City Council met in closed session to discuss Negotiations with AFSCME, Locals 2190 and 829, BAMM, IAFF, Local 1872. The City Council and Library Board met in Conference Room A at 6:30 p.m. Board Members Present: Dunbar, Herman, Gurthet, Coar. Staff Present was: Escoffier, Nantell, Anderson Mayor Galligan discussed the disposition of the library worker embezzlement case. He noted that sentencing had taken place and that the defendant was ordered to serve one year in the county jail and make financial restitution. To date $158,000 has been received from Judy Gladysz. The City is pursuing a civil case against Mrs. Gladysz, which is scheduled to go to court in mid-July. Mayor Galligan thanked staff for their hard work and positive attitude throughout the several year ordeal. • Easton Branch Renovation. The City Librarian discussed the options open to the City regarding renovation of the Easton Branch. He noted that Kathy Page Associates has been hired to study service levels at the Branch and that architect Hal Brandes has been hired to develop a conceptual design for the project and to assemble a cost estimate for renovation and/or reconstruction. The cost estimate will be brought to Council within the next 90 days. • Energy Conservation. The City Librarian outlined the plan to retrofit the 24 hour lighting in the library so that they could be controlled by the lighting controller. This would allow the lights to be turned off at night to save energy. A bid to do the work is being prepared. The HVAC system has been fine-tuned and is running efficiently. • Library Foundation. Foundation Board member Jane Dunbar discussed the status of the library foundation finances, the postponement of "The Elegant Affair" fundraiser, and the merging of the Friends and Foundation. "The Elegant Affair" will be held in the Spring to benefit the Easton Branch project. Services. The City Librarian reviewed the service priorities for the year: increase in programming for adults and teens, increase in children's circulation, increase in non -print materials, literary and cultural programming. 1. REGULAR MEETING CALLED TO ORDER A regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. The meeting was called to order at 7:05 p.m. by Mayor Joe Galligan. Burlingame City Council 1 May 7, 2001 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Police Commander Tom Marriscolo. 3. ROLL CALL Council Present: Coffey, Galligan, Janney, O'Mahony, Spinelli Council Absent: None 4. MINUTES Vice Mayor Spinelli had one change on page 4, second paragraph, should read "the Chamber and City needs to take care of this issue". Mayor Galligan noted a correction to the adjournment; the meeting adjourned at 7:52 p.m., not 8:52 p.m. Councilman Coffey made a motion to approve the minutes of the regular meeting of April 17, 2001; seconded by Councilwoman O'Mahony, approved unanimously by voice vote, 5-0. 5. PUBLIC HEARINGS a. CONTINUED FROM APRIL 2, 2001, APPEAL OF THE PLANNING COMMISSION'S DENIAL OF A PARKING VARIANCE FOR CONVERSION OF A STORAGE ROOM TO A STUDIO APARTMENT AT 1209 BELLEVUE AVENUE, ZONED R-4 City Planner Monroe noted the applicant is requesting a parking variance for two parking spaces to convert a storage room into a studio apartment. The increase in dwelling units on the site would be from ten to eleven and would require two more additional on site parking spaces. There are currently ten parking spaces on the site. When this building was constructed, the parking requirement was one space per unit; since that time, the code has changed to read that if an owner is going to add a unit, the whole complex does not have to be brought up to code but would have to provide parking to code for the new units; the parking variance for this building is two parking spaces. The Planning Commission denied the request for the parking variance. When the applicant came before the Council on the appeal, they suggested they wanted to have a continuance in order to explore the possibility of providing this unit as an affordable unit; the City does not have a program set up for managing affordable housing. The applicant submitted a letter noting how they may go about establishing this as an affordable unit. Should the Council determine they would like to consider the option of turning this into an affordable unit to grant the variance on the basis of a tenant with no parking, staff would need to meet with the applicant to come up with a formal agreement. CP Monroe explained that this was a code enforcement issue, however, no penalty was assessed to the owner. Noted the Federal Government has a requirement for any project that is funded with Federal money that is low income or affordable housing. For a low-income unit with a single person household, the cost would be $835. Noted someone needs to annually evaluate the income of the person residing in the unit; there is also a "very low" income category that would be approximately $600 per month. CP Monroe explained that Council established a policy in 2000 for projects asking for parking variances and that the Council could consider a "Parking In -Lieu" fee. Based on the study May 7, 2001 2 Burlingame City Council and the cost for providing parking downtown, the cost for the in -lieu fee is $31,500 per parking space. In lieu of providing the parking, the owner would have a requirement on the unit that the individual could not have a vehicle; the owner has spoken to Shelter Network about managing this unit and has indicated they can impose this limitation on their tenants. CA Anderson noted if the tenant acquires a car, this would be grounds for eviction and termination of their lease agreement. Mayor Galligan opened the public hearing. Ross Bruce, AVR Realty, representing the property owner, Estee Lauder, the property owner and John Panzer, Shelter Network, spoke. Reviewed the history of the use of the storage room at grade at the rear of the property and the code enforcement; property has 10 units, the conversion of the storage room would make the number of units 11; if can make the storeroom a dwelling are willing to rent to a tenant without a car, reduce the rent the first year to $700 a month with utilities and maintain it at a low income affordable level there after which would be about $850 a month with utilities; would accept a one year probationary period, if the city is uncomfortable with the way the unit is being used will accept decertification; can require rental only to a tenant without a car; city can require unit be brought up to CBC and CFC and the owner do normal maintenance. Councilman asked if willing to risk spending money to upgrading the unit to current code and have permission revoked if conditions not met. Applicant responded yes. Typical studio rentals are currently $1100 to $1300. Shelter Network representative noted that this unit can be used as a part of their program to return a homeless individual to self-sufficiency in their Bridges program, Shelter Network would manage unit and provide rent for tenant for up to a year while they are being trained, they can require that the tenant does not own a car; they would enter into an agreement with the landlord and would certify annually that the tenant continued to qualify as a low income wage earner; understand that if the tenant needs to have a car for work will have to find another place to live. Estee Lauder noted that this area was a laundry room, the area had been rented for storage for many years, if made a dwelling unit it will have more square footage than some of the apartments. Council asked if would consider extending the $700 monthly rent for more than one year. CA Anderson noted that because of a voter initiative the city cannot control rents, but the applicant could volunteer to extend the offer. Applicant representative agreed to $700 a month for the probationary year and then to consider extending it. There were no other comments from the floor and the public hearing was closed. Councilwoman O'Mahony moved to over turn the Planning Commission's denial of this request for a parking variance noting that providing this unit as an affordable unit based on the guidelines used by the Federal government and having Shelter Network manage and supervise the use of the unit, and requiring that the tenant move if they acquired a car, along with the suggestion of fixing the monthly rent at $700 for the first two years as stated in the agreement and with the four conditions in the staff report suggested should the variance be granted. The motion was seconded Councilman Spinelli with the request that it be amended with a condition that if any of the conditions of approval are violated that all the improvements which make this a dwelling unit shall be removed and the area shall be returned to a storage room as defined in the Planning Commission staff report. Councilwoman O'Mahony agreed to add the condition. Comment on the motion: comfortable with the offered $700 a month with utilities since very low income rental is about $600 a month and with the added condition that if the conditions are broken the area will be returned to storage room; we desperately need dwelling units of this type, this site has easy access to public transit and can walk to town, do not need a car. Burlingame City Council 3 May 7, 2001 Mayor Galligan noted that this should not be seen as a reversal of the Planning Commission since the option of using this space as an affordable housing unit was not presented to them; he then called for a voice vote on the motion to grant the parking variance to allow the storage room to be converted to a dwelling unit with the conditions noted. The motion passed on a 5-0 voice vote. b. ADOPT ORDINANCE TO ESTABLISH AN AMNESTY PROGRAM AND SPECIAL PERMIT PROCESS FOR SECONDARY DWELLING UNITS IN THE R-1 ZONE, AND ADOPT RESOLUTION SETTING FEES FOR SPECIAL PERMIT PROCESS FOR SECONDARY DWELLING UNIT CP Monroe noted this program was included in the 1994 Housing Element and is the last major program of the Element to be completed. The purpose of the Amnesty Program is to retain units that were built in Burlingame prior to 1954 in the R-1 zone. In 1954, the zoning ordinance changed and second unit dwellings were no longer allowed in the single-family zone. Many of these units were built with building permits but are now non -conforming. Because these units are non -conforming, it makes it difficult for owners to maintain them; would like to ensure these housing units continue to provide safe and sanitary housing for the occupant. The Housing Element estimated that there may be as many as 600 units in the City; the target is to legalize 250 units. The provisions of the proposed Ordinance are that it would apply only to units in the R-1 zone and the program would be in effect for two years; for a unit to qualify, it must meet all five of the criteria established including: the property owner must provide one uncovered parking space on site, in addition to required parking for the primary dwelling on the site. No more than two people can live in the second unit, and the owner of the property must live in one of the two units on the site. To qualify for this program, the second unit can be no larger than 650 square feet and the FAR on the total site would have to be met. The second unit would be required to meet all the requirements of the California Health and Safety Code standards for housing. Improvements would be limited to remodeling, however, the proposal does allow for a 30 square foot addition to an existing structure. If an existing second unit in an R-1 zone is intentionally demolished or the primary dwelling unit is demolished for reconstruction, the second unit cannot be replaced. The property owner must initiate the request for a second unit amnesty. A proposed set of fees for this activity is also being reviewed; in order to go through this program, two public notices would be required, which cost $35.00 per notice in the R-1 zone. There would also be an hourly fee charged for the building inspector who would have to date the unit and also inspect what improvements or violations need abating. The applicant would have to make a deposit to cover this fee. Mayor Galligan opened the public hearing. Mr. Leigh Tanton, Linden Avenue, stated he feels the City has been fair with the program, feels the $500 is an excessive amount for the fee. Would like to see the fee reduced. There were no other comments from the floor and the hearing was closed. Council discussed the need to widely publicize this program and suggested different forms of media to be used such as the website, newspaper, cable channel, etc. Councilwoman Janney made a motion to adopt ORDINANCE #1653 Establish an Amnesty Program and Special Permit Process for Secondary Dwelling Units in the R-1 Zone; seconded by Councilwoman O'Mahony, approved unanimously by voice vote, 5-0. May 7, 2001 0 Burlingame City Council Mayor Galligan requested City Clerk Musso to publish a summary of the Ordinance at least five days before the proposed adoption. Mayor Galligan then noted that since the objective was to encourage retention of these units and the City's experience with design review had been that the $500 deposit more than covered the costs, this inspection deposit could be less, say $375 with the unused portion returned. Vice Mayor Spinelli made a motion to Adopt RESOLUTION #48-2001 Setting Fees and deposit amount of $375 for Special Permit Process for Secondary Dwelling Units, seconded by Councilwoman Janney, approved unanimously by voice vote, 5-0. c. AMENDMENT TO THE SIGN CODE TO UPDATE THE TEXT AND ADD REGULATIONS ADDRESSING COMMERCIAL AND INSTITUTIONAL SIGNAGE IN RESIDENTIAL DISTRICTS: URGENCY AND ROUTINE ORDINANCES CA Anderson noted this Ordinance came about because of some concerns expressed about signage allowed in residential area and at the same time the City is proposing to make amendments to the 25 - year -old sign code. Currently there are cases in Southern California that are challenging municipal sign codes; these cases are based on the contention that municipal zoning codes do not allow non- commercial signage to occur where commercial signage is occurring. The City of Burlingame sign code has been interpreted to allow this, but if it's not on the face of the ordinance, a Federal judge may find our sign code is invalid. In addition, our sign code gives a good deal of discretion to the City Planner, Planning Commission and City Council to allow exceptions to the sign code based on concerns about the use of the property that may be occurring. The Federal court has indicated that sign discretion may violate the first amendment, in that someone is treated different because of who they are. The proposed revisions attempt to eliminate a great deal of this discretion. San Mateo is currently engaged in federal court with a sign company that is contending the San Mateo sign code, even though it has recently been updated, may be invalid. CA Anderson requested Council adopt an urgency ordinance that would enact these provisions; they will be brought back to Council as a routine ordinance at the next Council meeting for consideration. This is also a trigger that would cause the City to reevaluate the sign code over the next year and make sure businesses are receiving sufficient signage. Noted there is very little change in substance to the sign code, but the process is going to change, which will change the outcome of applications. CP Monroe explained in the review of the sign code there were some changes in addition to the changes noted by CA Anderson; noted the provisions for political signs will be less restrictive, there will be no more deposits required and candidates are no longer responsible for removal of signs on front lawns. The proposal for commercial and institutional signs or conditional uses in residential zones are standards that are consistent with the most minimal standards used in the commercial zone; 50 square feet for frontage, a total of three signs per site with a maximum height of 16' for freestanding signs. Another provision affected by this is movable copy signs; many institutions are interested in having signs that have movable letters; the sign code did not have a good definition of movable copy signs. Proposing there be two types of movable copy sign — a manual sign and LED display sign. For manual movable letters, a maximum of 15 square feet of signage or 20% of the total signage allowed on the site, whichever is less. For an LED display sign, the maximum size would be 6 square feet, or 20% of the total signage on the site, whichever is less is proposed. Noted there will Burlingame City Council 5 May 7, 2001 no longer be a "sign exception"; it will be called a "variance". What will be variable under the code will be the height and location of the signage on the site and the number of signs on the site. The amount of signage would not be subject to variance or exception under these revisions. CP Monroe noted this Ordinance regulates size of signs, however, in the exterior illumination ordinance, there are regulations on shining off site. Mayor Galligan opened the public hearing. There were no comments from the floor and the hearing was closed. Mayor Galligan requested City Clerk Musso to read the title of the proposed urgency Ordinance. Councilwoman Janney made a motion to waive further reading of the Ordinance; seconded by Vice Mayor Spinelli, approved unanimously by voice vote, 5-0. Councilwoman O'Mahony made a motion to approve the urgency ordinance; seconded by Councilwoman Janney, approved unanimously by voice vote, 5-0. Mayor Galligan requested City Clerk Musso to read the title of the proposed Ordinance. Councilwoman Janney made a motion to waive further reading of the Ordinance; seconded by Vice Mayor Spinelli, approved unanimously by voice vote, 5-0. Mayor Galligan requested City Clerk Musso to publish a summary of the proposed ordinance at least five days before the proposed adoption. 7. PUBLIC COMMENTS Dan Anderson, 728 Vernon Way, shared his concerns about the proposed teen center in Washington Park; the proposed teen center and recreation center being placed with underground parking structure within Washington Park would be a destructive act with many consequences. Feels City should determine teen's actual needs and then determine how best to meet these needs. Would like this issue placed on the November ballot for voters to decide. Tom Paine, 728 Concord Way, noted he has attended some of the meetings regarding the teen center; appears there has very little market analysis of what the teens' needs are in Burlingame or an analysis of how teen facilities have been used in other communities on the Peninsula. 8. STAFF REPORTS AND COMMUNICATIONS a. DISESTABLISHMENT OF SENIOR COMMISSION AND REORGANIZATION OF PARKS AND RECREATION COMMISSION DPR Schwartz recommended to Council that they adopt an Ordinance to disestablish the Senior Commission as currently constituted and reorganize the Parks & Recreation Commission with the temporary addition of two (2) Senior Representatives to serve as regular Parks & Recreation Commissioners for a six (6) month trial period. At the end of the six (6) month trial period the Council should consider whether to make this change permanent or whether to reduce the Commission to its current seven (7) regular member size, with the Senior Representatives continuing to represent the concerns of Burlingame senior citizens on the Commission This recommendation does not suggest any changes in the two (2) non-voting Youth Advisory Commissioner seats on the Parks & Recreation Commission. May 7, 2001 0 Burlingame City Council CM Nantell clarified staff will verify with existing commissioners who are not up for reappointment who are interested in serving on the Parks & Recreation Commission and submit those names to Council for appointment. Mayor Galligan requested City Clerk Musso to read the title of the proposed Ordinance. Councilwoman O'Mahony made a motion to waive further reading of the motion; seconded by Vice Mayor Spinelli, approved unanimously by voice vote, 5-0. Councilwoman O'Mahony made a motion to introduce the proposed Ordinance; seconded by Councilwoman Janney, approved unanimously by voice vote, 5-0. Mayor Galligan requested City Clerk Musso to publish a summary of the Ordinance at least five days before the proposed adoption. b. COMMISSIONER APPOINTMENTS (PLANNING COMMISSION) Mayor Galligan noted a recommendation was made by Councilwoman O'Mahony and Councilman Coffey to reappoint Joe Bojues to the Planning Commission. Mayor Galligan made a motion to reappoint Joe Bojues to the Planning Commission; seconded by Councilwoman Janney, approved unanimously by voice vote, 5-0. Councilman Coffey wished to thank all the applicants; there were a number of qualified applicants, speaks highly of the citizens of Burlingame and their desire to participate in the governance of our City. Wanted to also thank the incoming chairman, Stan Vistica, for meeting with himself and Councilwoman O'Mahony to discuss the applicants. He also thanked Commissioner Luzuriaga and the rest of the Commission for forwarding their recommendations to Council. Councilman Coffey made the recommendation of Mr. Tim Auran. Councilwoman O'Mahony concurred with Councilman Coffey's comments regarding the quality of candidates who applied for the Commission. Councilwoman O'Mahony nominated Mr. Mark Grandcolas. There were no other nominations from Council. Councilman Coffey explained his recommendation of Mr. Auran was based on the recommendations of the qualifications that the Planning Commission gave to Council. As a real estate broker, Mr. Auran is able to read plans, which was one of the recommended qualifications. Mr. Auran has served on the TSP Commission for two terms and is very familiar with Commission procedures. He has lived in Burlingame for 31 years and understands the City and its existing fabric of development and the vision for the future. He has personally gone through design review. Mr. Auran has been president of the Burlingame Chamber of Commerce and the Kiwanis Club. He just recently served on the Commercial Design Review Citizens Committee. Councilwoman O'Mahony noted she has supported Jerry Deal for a long time and would like to be in a position to reappoint him, however, the majority of Council does not believe Mr. Deal should continue on the Planning Commission due to his possible conflict of interest; noted she is wresting with the application of the same principle to Mr. Auran; he has been active in the community, is about to start his ninth year on the TSP Commission, he's been active in the Chamber and Realtor's Association. Feels the conflict of interest standard that has been applied to Mr. Deal should be applied to Mr. Burlingame City Council 7 May 7, 2001 Auran's business equally in the same way its been applied to Mr. Deal. Feels Council should appoint a candidate who will not have to recuse himself as often as somebody in the real estate business will have to. Recommends Mark Grandcolis, an engineer, who has studied architecture; has lived in Burlingame for eight years, has two children, is an active member of the school community and is an advocate in the care of small children. Councilwoman O'Mahony requested CA Anderson explain the conflict of interest regulations in regards to the Planning Commission. The FPPC has defined a "source of income" as anyone or any business from which a person receives $500 or more during the previous 12 months of whatever action is being considered. Once it's established that a person or a business is a source of income to that individual who is a public official, then one looks to see what action is pending before the City and whether that source of income interest is involved in some way. If it's not directly involved it becomes more complicated. With regard to real property, if the source of income, whether a business or individual, owns real property within the vicinity of where the application is pending, then there is an analysis one goes through to determine whether disqualification is required. The general rule in regard to individuals who are a source of income, if they own property within 500 feet, generally one must disqualify themselves even though the impact may be minimal. Vice Mayor Spinelli stated he felt this was an opportunity to side step something that could be quite divisive on the Council; this is a situation where there is a possible conflict of interest. Stated he is uncomfortable with the nomination of Mr. Auran for the same reasons stated by Councilwoman O'Mahony. In the past, Mr. Auran has been an outspoken critic of the FAR; Council needs to take that into consideration. The FAR and design review has been very successful for the City of Burlingame and thinks this would be a step backward if Mr. Auran is nominated to the Planning Commission. Mr. Auran would have to recuse himself from just about everything that happens in the Burlingame Avenue district; Safeway Store plans are coming up and feels it is mandatory that all members of the Planning Commission be involved in the project. Mr. Grandcolis shows a very astute background; would make an excellent Planning Commissioner. Mayor Galligan stated that according to the guidelines given to Council by the Planning Commission that the best candidate that fills all of the needs is Mr. Auran; it also means that Mr. Auran will take a possible hit as far as income is concerned since he needs to consider where he is making his income and whether he willing to potentially sacrifice said income for the benefit of the City. Thanked Mr. Vistica for his time in discussing this with Council. Noted Mr. Deal has been a class act throughout the entire process and has kept their discussions private regarding his perceived conflict. Noted he asked Mr. Deal if it was possible if he could design fewer homes in Burlingame. Mr. Deal stated he could not. Requested Mr. Deal to stop asking for variances for his clients since it puts staff and commission in a very difficult position; Mr. Deal stated he wants to do what is best for his clients and if they are asking for a variance, he has to bring that forward. Suggest Mr. Deal be involved as a design reviewer. Mayor Galligan stated he feels diversity builds unity; having seven Planning Commissioners thinking the same way is not a benefit. Mr. Auran will add different ideas which is constructive. Noted Mr. Deal had to recuse himself from voting one to two times per month because of financial dealings with the public. Doesn't believe Mr. Auran will have as many conflicts as Mr. Deal. CA Anderson noted that Council could use the same applicant list in November if there is an opening after the City Council election. May 7, 2001 0 Burlingame City Council Mayor Galligan asked each Council Member for their recommendation. Councilwoman O'Mahony and Vice Mayor Spinelli recommended Mark Grandcolis; Mayor Galligan, Councilwoman Janney and Councilman Coffey nominated Tim Auran. On a vote of 3-2, Tim Auran was appointed to the Planning Commission to replace Jerry Deal. c. INTRODUCE AN ORDINANCE INCREASING THE MONETARY LIMITS OF PUBLIC PROJECTS THAT CAN BE AWARDED BY INFORMAL BIDDING PROCEDURES UNDER CERTAIN CIRCUMSTANCES DPW Bagdon noted in 1993, Council adopted an ordinance establishing uniform public construction cost accounting procedures in accordance with State Code. The procedures authorized informal bidding for contracts of $75,000 or less. Since 1993, construction and building costs have increased significantly. As a result, the State Controller approved a recommendation from the Commission on Uniform Cost Accounting Standards increasing the limits from $75,000 to $100,000 for all local government agencies who adopted the uniform public construction accounting procedures. A number of local agencies, including the Cities of San Carlos and San Mateo, as well as San Mateo County, have or are now considering adopting this new limit. DPW Bagdon emphasized by going through the informal bidding process, the City is not sacrificing fairness or competitiveness in the process. It makes two changes between formal and informal bidding, the first being advertising. In informal bidding, the City will maintain a list of contractors and consultants who are interested in doing work in the City and send notices to those companies. Also, a contract is not awarded by Council but would be approved by the City Manager or his designate for contracts between $75,000 to $100,000. The State Controller approved the increase due to inflation over the years; it will make the process for Burlingame more expeditious to get the work done. Mayor Galligan requested City Clerk Musso read the title to the proposed Ordinance. Councilman Coffey made a motion to waive further reading of the proposed Ordinance; seconded by Councilwoman Janney, approved unanimously by voice vote, 5-0. Councilwoman Janney made a motion to introduce the proposed Ordinance; seconded by Vice Mayor Spinelli, approved unanimously by voice vote, 5-0. Mayor Galligan requested City Clerk Musso to publish the proposed Ordinance at least five days before the proposed adoption. At this time, Mayor Galligan asked CA Anderson if it was possible to appoint Jerry Deal as a design reviewer; CA Anderson stated it is not before Council; the Ordinance provides for the City Planner to recommend to the Planning Commission and for Council to acknowledge additions to the design review panel. Currently the same people on residential design review are being used for commercial design review. Mr. Deal is serving on a subcommittee of the Planning Commission and the chair of the Planning Commission has the alternative of appointing him to continue serving on that subcommittee. Mayor Galligan requested CP Monroe to begin this process. 8. CONSENT CALENDAR Burlingame City Council 9 May 7, 2001 a. RESOLUTION #38-2001 AWARDING A CONSTRUCTION CONTRACT TO SHAW PIPELINE, INC., FOR CALIFORNIA/GROVE AREA STORM DRAIN IMPROVEMENTS, PHASE 2, EL CAMINO REAL TO MILLS CREEK — CP 9829 DPW Bagdon recommended Council approve RESOLUTION #38-2001 awarding the construction contract to Shaw Pipeline, Inc., in the amount of $757,135 for the California/Grove Area Storm Drain Improvements, Phase 2. b. RESOLUTION 39-2001 ACCEPTING FY 2000/01 ANNUAL SIDEWALK RPOGRAM, CITY PROJECT NO. 8008 DPW Bagdon recommended Council approve RESOLUTION #39-2001 accepting the FY 2000/01 Annual Sidewalk Program in the amount of $613,886. c. TENTATIVE AND FINAL PARCEL MAP FOR LOT COMBINATION, LOTS 12 THROUGH 17, BLOCK 4, EAST MILLSDALE INDUSTRIAL PARK NO. 2, 860-880 STANTON ROAD, PM 00-07 Director of Public Works Director Bagdon recommended council concur with the Planning Commission and approve the above noted parcel map. d. RESOLUTION 40-2001 AWARDING SHORELAND EASEMENT SEWER REHABILITATION, CP 9853(2) Director of Public Works recommended that Council approve RESOLUTION 40-2001 awarding this project to Darcy & Harty Construction, Inc. of San Francisco in the amount of $278,953. It is also recommended that staff be authorized to issue change orders up to 50% of the construction work. d. RESOLUTION #42-2001 AUTHORIZING CITY MANAGER TO SIGN AN AGREEMENT WITH THE BURLINGAME SCHOOL DISTRICT FOR THE OPERATION OF THE 2001 SUMMER ENRICHMENT PROGRAM Director of Parks & Recreation Williams recommended Council authorize the City Manager to sign an agreement with the Burlingame School District for the operation of the 2001 Summer Enrichment Program. f. SPECIAL EVENT PERMIT —USE OF PERSHING PARK, SATURDAY, JULY 28, 2001 — AVON BREAST CANCER WALK AID STATION Executive Assistant Weber requested Council approve the special event permit application for use of Pershing Park as an aid station for the Avon Breast Cancer Walk on Saturday, July 28, 2001, from 7:00 a.m. to 12:30 p.m. g. REQUEST FOR OUT OF STATE TRAINING May 7, 2001 10 Burlingame City Council Chief of Police Missel requested Council approve out of state training for Officer Heather Rumbaugh to attend yearly conference for GREAT (Gang Resistance Education and Training) officers in Lake Tahoe, Nevada, August 26 — 30, 2001. h. RESOLUTION #43-2001 APPROVING AGREEMENT AMENDMENT FOR CONSULTING SERVICES (CALLANDER ASSOCIATES), AIRPORT BOULEVARD SLOPES AND BIKE PATH, BURLINGAME LANDFILL, CP 9117(8) DPW Bagdon recommended Council approve RESOLUTION #43-2001 authorizing an Agreement with Callander Associates in the amount of $34,425. i. ADOPTION OF RESOLUTION #44-2001 FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT Director of Human Resources Bell recommended Council approve RESOLUTION #44-2001 to increase the City's contribution towards medical premiums for employees and annuitants covered by the Memorandum of Understanding between the City of Burlingame and the Association of Police and Fire Administrators. The increase of $560 per month would be effective January 1, 2001. j. RESOLUTION #45-2001 ORDERING AND CALLING A GENERAL MUNICIPAL ELECTION ON NOVEMBER 6, 2001 City Clerk Musso recommended Council adopt RESOLUTION #45-2001 ordering the election, requesting the county clerk's services, consolidation of elections and specifying certain procedures for the consolidated election; requiring payment of prorated costs of candidates' statements; providing for notice of election and approving agreement with county clerk for services. k. RESOLUTION 46-2001 AUTHORIZING COUNTY OF SAN MATEO TO SUBMIT REGIONAL APPLICATION FOR USED OIL BLOCK RECYCLING GRANT Assistant City Manager Becker recommended Council approve RESOLUTION #46-2001 authorizing the county to combine Burlingame's share of the Used Oil Block Recycling Grant with those of other agencies to produce a centralized program. 1. REQUEST FOR OUR LADY OF ANGELS MEN'S CLUB TO SERVE ALCOHOLIC BEVERAGES AT BAYSIDE PARK ON JUNE 10, 2001 Acting Director of Parks and Recreation Schwartz recommended Council review the request to serve alcoholic beverages at Bayside Park on June 10, 2001 between 9:00 a.m. to 6:00 p.m. m. SET CIP UPDATE MEETING City Manager Nantell recommended setting the Special Capital Improvement Plan Update Meeting for Thursday, May 17, 2001, at 6:00 p.m., Conference Room A. n. INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS (IAFF), LOCAL 2400 AGREEMENT Burlingame City Council 11 May 7, 2001 Director of Human Resources Bell recommended Council approve RESOLUTION # 47-2001 approving the four-year labor agreement with the International Association of Fire Fighters (IAFF), Local 2400. This group represents the Firefighters, Fire Captains, Firefighter Trainees, Fire Mechanics, and the Deputy Fire Marshal. Councilwoman Janney made a motion to approve the consent calendar; seconded by Councilman Coffey, approved unananimously by voice vote, 5-0, with Vice Mayor Spinelli recusing himself from item 8a due to the location of his residence on Mills and the location of this project. 9. COUNCIL COMMITTEE REPORTS Vice Mayor Spinelli attended the Burlingame Public Library Volunteer Week afternoon tea, Council of Cities Meeting, Ron Reed's Retirement Party, and the Airport Round Table meeting. Councilwoman Janney attended the Convention and Visitor's Bureau Annual Meeting, Burlingame Public Library Volunteer Week afternoon tea, Progress Seminar in Monterey, League of California Cities dinner, Franklin PTA Founders Day Program, OLA Dinner Dance, CMAC, Poplar ReCare Community Tea, Chamber of Commerce Board of Directors Meeting, and made an appearance in front of the Citizen's Advisory Council to the SamTrans Board. Councilwoman O'Mahony attended John William's Retirement party, Burlingame Public Library Volunteer Week afternoon tea, Lion's Easter Egg Hunt, Convention Bureau Reformulation, Progress Seminar, and the League of California Cities Meeting. Councilman Coffey attended the San Mateo County Convention Bureau Annual Meeting, Burlingame Public Library Volunteer Week afternoon tea, John William's Retirement party, Progress Seminar, Volunteer's Recognition Luncheon for San Mateo County, met with Commissioner Luzuriaga, citizens representing Castanada neighborhood, Quarterly Meeting of Peninsula Cities, Franklin PTA Founders Day, OLA Dinner Dance, Chamber Board Meeting, and the interviews for Planning Commission. Mayor Galligan attended the Dad's Count breakfast, North County Council of Cities Dinner, Ron Reed Retirement, Interview on "Inside Silicon Valley", burying of the time capsule, judge for the San Francisco Rose of Trulee, met with neighbors on Castanada, David Chetcuti dedication and three year memorial, Franklin Founder's Day Event, 70th Birthday Party for St. Vincent DePaul, OLA Dinner Dance, John William's Retirement Party, a teen center meeting, and the sentencing of Judy Gladysz for embezzlement. 10. OLD BUSINESS 11. NEW BUSINESS 12. ACKNOWLEDGEMENTS a. Commission Minutes: Planning, April 23; Senior, April 19,2001; Parks & Recreation, April 19,2001; Library Board of Trustees, March, 2001; Traffic, Safety and Parking, April 12, 2001 b. Department Reports; Police, March, 2001 c. Letter from June Bitter, 2673 Martinez, regarding 2669 Martinez May 7, 2001 12 Burlingame City Council d. Letter from Mr. Eltherr, Kahn and Kelly regarding 1825 Castenada e. Letter from Gerald Maxwell regarding trash on bayfront trail f. Letter from Stanley Moore regarding Interim Advisory Board for Tourism BID g. Letter from Rebecca Haseleu, 232 Stanley Road, regarding registration procedure for Parks & Recreation; response letter from Recreation Superintendent, Randy Schwartz h. Letter from Marc Friedman, 748 Walnut, regarding Planning Commission i. Memo from Transportation System Management Committee regarding Bike -to -Work Day on May 17, 2001 j. Letter from Scott McKellar, 615 Vernon Way, regarding excessive noise due to leaf blowers k. Letters from Brigitte Huels, 2212 Adeline Drive and Lori Butler, 1427 Laguna, and Donna Bottarini regarding Intradistrict Transfer Policy 1. Letter from Dave Cataldo, Oak Grove, regarding parking lot on Primrose between Bellevue and Floribunda; response letter from Engineer Frank Erbacher m. Letters from Allen Menicucci, 1529 Albemarle Way, regarding handicapped parking in front of his home n. Letter from Sue Lindenberg, 855 Linden Avenue, regarding continuous problem with parking in Linden/Rollins/Larkspur neighborhood 13. ADJOURNMENT Mayor Galligan adjourned the meeting at 9:16 p.m. Ann T. Musso City Clerk Burlingame City Council 13 May 7, 2001 CITY OF BURLINGAME FINANCE DEPARTMENT CASH COLLECTIONS DIVISION 06/04/01 03:12pm REFERENCE - 12210-24-3 MISC BATCH 131 - UTILITY BATCH 130 FROM LINDA FRYE ACCOUNT 10136600 ZONING & SIGN PERMITS 10136600 250.00 TOTAL PAID 250.00 CHECK 250.00 RECEIVED BY COUNTER (G 115 Ii. \'1 i,�, f I �1 MAY 3 0 2001 1� U X50 -ass-��a� Honorable Mayor & City- Council RE: 1441 Bernal Avenue Please schedule appeal hearing for June 18, 2001. k Vi Weber Deputy City Clerk 5-30-01 Linda Frye 1249 Bernal Avenue Burlingame, CA 94010 (650) 255-7929 May 30, 2001 Ms. Mary Packard 1445 Bernal Avenue Burlingame, CA 94010 Re: Removal of curb and installation of planter stri at 1441 Bernal Avenue. Dear Ms. Packard: As you are aware, the Burlingame Planning Commission at its meeting on Tuesday, May 29, 2001 directed me to comply with an earlier plan that had been approved which had a planter strip adjacent to the driveway along our common property line. To comply with this ruling requires the removal of the existing curb along the entire length of the driveway and an adjoining strip of the driveway. This can be done but in discussing this with my general contractor who built the house and installed the curb and the driveway, he pointed out the reasons the planter strip was deleted and replaced by a solid driveway and curb abutting your existing wall. The curb and the solid driveway serve two purposes. The first is to protect your wall and its foundations, some of which appear to encroach on my property. If the planter strip is to be installed, then any encroachment of your foundation will have to be removed. Also, it appears that when your wall was installed it was not finished to ground level on my side and that the unfinished lower portion will be exposed. The second is the drainage problem that would exist because your property at our common boundary is some three to four feet higher than mine along the driveway. There is a natural run off and my property has been prepared to accept that lateral underground drainage from your property by the existing curb and solid driveway and additional drainage. If the curb and solid driveway are removed and a planting strip installed, your drainage could well become a problem for which you will be responsible. I do not believe that the Planning Commission was aware of the reasons the planting strip was changed to the solid driveway and curb. I also do not believe that they were aware of the legal problems that such an installation could create in the future, 1. your possible claim that in the installation of the planting strip, I damaged the support and foundations for your wall or 2. my objection to your drainage pouring over the driveway and damaging the improvements there. I have discussed this matter with an attorney and was advised that if you favor and insist upon the installation of the planting strip, I should require a hold harmless agreement from you concerning any damage to the foundations of your wall by the removal of encroaching concrete. Also, I was advised to put you on notice that I will hold you, responsible for any damage to my property caused by your drainage. It is my intention to appeal the ruling of the Planning Commission to the City Council. It is my belief that our joint interests are best served by not installing the planter strip. If you concur, it would be helpful that you make your feelings known, now that you have been advised of the continuing risk this action involves. LF:bs cc: Burlingame Planning Commission Very truly yours, Linda Frye 1249 Bernal Avenue Burlingame, CA 94010 (650) 255-7929 ac,'�,041 1441 Qp� _ -� _ C'!�j� JtMAY__0 2001 1 --- -- Las C5 - SSS --_-,1 1 -al - - CITY OF BURLIN ME ---- --- — - -- -- -- _ — Agenda Item lla — ------ -- -- -- Mtg Date 6-4-01 -- - - — - Honorable Mayor a City Council 5-30-01 RE: 1441 Bernal Avenue Please_ schedule appeal hearing for - -June 18, 2001. Vi Weber Deputy City Clerk y i X-YAA 'i A r BURLIIYGAME l e��c L�eP B U R L I N G A M f P U B L I C LIBRARY Burlingame Public Library Board of Trustees Minutes April 17, 2001 I. Call to Order The meeting of April 17, 2001 was called to order by President Cecile Coar at 4:30 pm.. II. Roll Call Trustees Present: Cecile Coar, Jane Dunbar, Andrew Gurthet, Mary Herman Trustees Absent: Jeff Berger City Attorney: Larry Anderson Staff Present: Alfred Escoffier, City Librarian Sidney Poland, Recorder IX. New Business E. Easter Sunday Closure - Trustee Dunbar proposed a motion to change the order of the agenda and move the discussion of Easter Sunday closure to the first item of business. M/S/C (Dunbar/Herman). 1. Easter Closure Inquiry - City Librarian, Al Escoffier, stated that the reason for agendizing the subject of Easter closure resulted from an inquiry made by David Johnson to the Mayor, Joe Galligan, and subsequently to Board President, Cecile Coar. Mr. Johnson questioned whether closing the Library Easter Sunday and not on Passover constituted a violation of the Constitution based on church and state provisions. 4 8 0 P r i m r o s e R o a d• B u r I i n g a m e• C A 9 4 0 1 0- 4 0 8 3 Phone (650) 342-1038•Fax (650) 342-1948.www.pls.lib.ca.us/pls/pls.html 2. Constitutional Issues - City Attorney, Larry Anderson, stated that the following three key questions had to be considered when dealing with the issue of Easter Sunday closure: a. Is there a clearly secular purpose? Is the Easter closing being done for a clearly governmental purpose? b. Is the primary effect of the closing to advance a religion or a religious belief? c. Is there an excessive entanglement with a religion? Mr. Anderson cited two court cases to illustrate to the Trustees how these above questions were interpreted by the court. 3. Areas of Discussion - Some specific factors considered by the Trustees in reviewing Easter Sunday closure were as follows: a. Closure - The Burlingame Library has closed Easter Sunday for at least the past 30 years and most likely longer. All PLS Libraries are closed on Easter Day. b. Cost - Opening Easter Day would cost approximately double the cost of a regular Sunday; staff would have to be paid at a premium rate. Also, additional costs for HVAC and electricity would be a concern. c. Staffing - To staff on Easter Sunday would require a "meet and confer" session for employee bargaining groups since this holiday falls under the "past practice" category for the City. d. Traffic - Traffic is anticipated to be much lower than on a regular Sunday due to Easter activities both of a religious and non- religious nature. 4. Board Action a. The Trustees agreed to defer further discussion on this matter until the May meeting when Trustee Berger can be present. b. President Coar will contact Mr. Johnson to advise him that the Library Board of Trustees is in the process of discussing his inquiry. c. The City Librarian will find out if San Francisco Public Library is open on Easter Sunday. III Warrants & Special Fund The Trustees unanimously agreed to approve the warrants as presented. M/S/C (Herman/Gurthet) Library Board of Trustee Minutes 2 April 17, 2001 IV. Minutes The Trustees unanimously agreed to approve the minutes of the March 20, 2001 meeting. M/S/C (Herman/Gurthet) V. Correspondence Correspondence mailed in the packets was reviewed. A. Filtering and Federal Funds - Larry Anderson referred to Alameda County Superior Court Case No. V-015266-4 Kathleen R. et al, Plaintiffs and Appellants, v. City of Livermore, Defendant and Respondent which the Trustees reviewed at the March meeting. He advised that Congress is not passing a law about filters. The legislation states that if a public entity wants federal money it has to filter certain Internet websites. The Burlingame Library is fortunate in that it does not need federal funding The Library is supported entirely by local funds. VI. From the Floor (Public Comments) None VII. Reports A. City Librarian's Report - Al Escofiier The City Librarian reviewed his report highlighting the following issues. 1. Budget - The Library budget has been submitted to the City Manager with a total increase of 11% from last year. 2. Easton Branch - Hal Brandes of Dahankar Brandes Architects has submitted a proposal for the Easton Branch renovation. 3. Energy Update - A cost estimate to rewire the 24 hour lights through the software program is underway. The purpose of the project is to reduce wattage used by the Library when it is closed. B. Foundation Report - Mary Herman Merger of the Friends of the Library and the Foundation should be completed by the end of 2001. C. Svstem Advisory Board Revort - Mary Lou Morton Mary Lou Morton informed the Trustees of the new pilot Internet service program known as Q and A Cafe (Questions and Answers) 80 Librarians have currently been trained. San Bruno, and Tiburon are the beta sites for the program. Since librarians have training in doing research and accessing search engines, the information should be a reliable resource for public access. The program will eventually offer 24/7 service. Library Board of Trustee Minutes 3 April 17, 2001 VIII. Unfinished Business A. Change of Board Meeting Date - The May 13th Board meeting will be changed to May 22nd. M/S/C (Herman/Gurthet) B. Donor Wall - Andrew Bradford of Copper Iron Designs, Inc. will visit the Library on April 26th to measure the pillars for the new donor wall vine. C. Generator - A generator for the library will be requested in the Capital Improvement Program for 2002. IX. New Business - A. Legislative Breakfast - This event will be held Saturday, April 28, 2001. B. Volunteer Tea - A "Thank You" tea for all of the Library volunteers will be held April 18th. C. ALA Attendance - The annual ALA conference will be held at the Moscone Convention Center in San Francisco June 14 -June 20, 2001. Events for Library Trustees will be held on the weekend. D. Joint Meeting Agenda Items - The Trustees will meet with the City Council May 7, 2001 at 6:30pm to discuss Library issues. Agenda items suggested were Easton Branch renovation and energy conservation. X. Announcements - None XI. Adiournment The meeting was adjourned at 5:45pm. M/S/C (Herman,Guerthet) The next meeting of the Library Board of Trustees will be held May 22, 2001 in the Library Conference Room. Respectfully Submitted ; Alfred H. Escoffier City Librarian Library Board of Trustee Minutes April 17, 2001 CITY OF BURLINGAME PLANNING (COMMISSION UNAPPROVED MINUTES 501 Primrose Road, Burlingame, CA May 29, 2001 7:00 P.M. Council Chambers I. CALL TO ORDER Chairman Vistica called the May 29, 2001, regular meeting of the Planning Commission to order at 7:05 p.m. II. ROLL CALL Present: Commissioners Auran, Bojues, Dreiling, Keighran, Osterling and Vistica Absent: Commissioner Luzuriaga Staff Present: City Planner, Margaret Monroe; Planner, Catherine Keylon; City Attorney, Larry Anderson; City Engineer, Syed Murtuza III. MINUTES The minutes of the May 14, 2001 meeting regular of the Planning Commission were approved as mailed. IV. APPROVAL OF AGENDA CP Monroe noted that the applicant for item 7 asked if that item could be held until after 8:30 p.m. Commission agreed. V. FROM THE FLOOR Mary Packard, 1445 Bernal Avenue, asked if the project at 1441 Bernal Avenue could be called off the consent calendar and a public hearing held. Commission agreed. VI. STUDY ITEMS There were no study items. VIL ACTION ITEMS CONSENT CALENDAR - ITEMS ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE. THEYARE ACTED ON SIMULTANEO USL Y UNLESS SEPARATE DISCUSSION AND/OR ACTION IS REQUESTED BY THE APPLICANT, A MEMBER OF THE PUBLIC OR A COMMISSIONER PRIOR TO THE TIME THE COMMISSION VOTES ON THE MOTION TO ADOPT. Chairman Vistica asked if anyone in the audience or on the Commission wished to call any item off the consent calendar. Noted Item IA, 1441 Bernal Avenue was moved to regular calendar at the request of neighbor Mary Packard. 1B. 400 BURLINGAME AVENUE — ZONED R-1— APPLICATION FOR DESIGN REVIEW FOR A FIRST AND SECOND STORY ADDITION (ROSMA GRUZZI AND STEVE MENDENHALL, APPLICANTS AND PROPERTY OWNERS-, DUNLAP DESIGN DESIGNER) C. Keighran moved approval of the consent calendar based on the facts in the staff report, commissioners comments and the findings and recommended conditions in the staff report, by resolution. The motion was City of Burlingame Planning Commission Unapproved Minutes May 29, 2001 seconded by C. Osterling. Chair called for a voice vote on the motion and it passed 6-0-1 (C. Luzuriaga absent). Appeal procedures were advised. This item concluded at 7:08 p.m. VIII. REGULAR ACTION ITEM IA. 1441 BERNAL AVENUE — ZONED R-1— APPLICATION FOR DESIGN REVIEW AMENDMENT TO APPROVED NEW TWO-STORY SINGLE FAMILY DWELLING (RALPH DOMENICI, APPLICANT; MARK ROBERTSON DESIGNER• LINDA FRYE PROPERTY OWNER) Reference staff report, 5.29, with attachments. Planner Keylon presented the staff report; City Engineer Murtuza commented on the driveway apron work done within the city right-of-way. Action on this item had been continued from the May 14 meeting. Six conditions were suggested for consideration at the public hearing. Chairman Vistica opened the public hearing. Linda Frye, 1249 Bernal, property owner, Ralph Domenici, contractor, 510 Almer, and Mary Packard, 1445 Bernal spoke. Applicant noted that they felt that they had met all the Planning Commission's stipulations necessary to get an occupancy permit; felt that opposition in the neighborhood was by people who were opposed to bigger houses in general and their property was next to someone who felt that way. Neighbor commented that she was not opposed to the changes to the house but to their right to place their driveway curb cut in front of her house, felt that this installation was illegal and the city should see that it is corrected to the way it was shown on the plans approved by the Planning Commission. If it is not corrected it will send a message to developers that they can ignore what the Planning Commission requires. CE Murtuza noted that the curb cut was not to be replaced as part of the project until it and four feet of the street were severly damaged during construction. The new driveway and apron were placed to line up with the driveway and sized at the city's 12 foot width as requested by applicant. The wing of the driveway does extend in the public right-of-way 1.2 feet past the neighbor's property line; since this is public property the city has no problem with this apron location. Applicant noted that they had no problem with a replacement of the curb cut but since it was inspected by the city and installed to city standards as inspected, the city should pay for the change to the apron and should not hold up her occupancy permit. Hearing continued: Commissioner noted that the curb cut needs to align with the driveway; the first set of plans, approved by the Commission, shows the driveway set back one foot from the fence; the revised plans show the driveway next to the fence, why was the driveway moved/widened? Contractor noted driveway was damaged during construction and 4 feet of street and the driveway apron/curb cut were installed in March; the driveway vVas installed later, a month ago to match curb cut. Showed the change in driveway location along with other changes on the plans as requested for this amendment. If apron was installed first then applicant anticipated widening the driveway and removing the planter strip along the property line wall; who decided to build the wider apron? CE noted that the applicant asked for the 12 foot curb cut with apron. Commissioner noted that the change to the width of the driveway, i.e. removal of the planter strip, is not clouded as a change on the revised plans. Contractor noted that when they started to prepare for the driveway installation they discovered an over pour of the footing of the neighbor's wall into their property. Felt if they removed this over pour they would make the wall unstable, could not grow anything on top of over pour concrete, so left it and put in a curb over the overpour to protect wall, with curb then eliminated one foot planter strip along the wall and widened the driveway. Since they understood that they could install an at -grade concrete patio without Commission approval, thought they could widen driveway without further review. CP noted that staff had directed the applicant to show all changes from the approved set of 2 City of Burlingame Planning Commission Unapproved Minutes May 29, 2001 plans on the revised set of plans. Neighbor noted that she did not care about the width of the driveway just the location of the curb cut. There were no further comments from the floor and the public hearing was closed. Commissioners comments: Location of planter strips and their role in neighborhood character is a part of the Planning Commission review and approval, the change to the driveway and planter strip is not clouded as a change on the revised plans; agree need more screening between these two properties, will look pretty bleak without; does the overpour represent as trespass by the neighbor. CA noted that it depends upon the agreement between neighbors at the time the wall was installed. Am unclear about who decided what regarding the curb cut; 12 foot apron installed, 9'6" apron shown on plans. Review of work in the public right-of-way is not in commission's charge; for the record public facilities such as these and bridges have a big impact on the image of the city and should be reviewed by the commission. Feel planting strip along wall is needed and should go back to the original driveway plan. Do not see why driveway needs to be enlarged over original plans. The 12 foot width of the driveway apron was requested by the applicant it was not directed by the city, there is a smaller driveway standard which is acceptable to public works. CE confirmed that. If asked for wider curb cut must have anticipated widening the driveway; why was the change not brought to the Commission's attention along with the other changes; plans show little left from what was approved before. There is one point in the drive way next to the house which will be very narrow if one foot is removed from the width of the driveway. Improvements are all in place. CA noted that the Commission can set whatever precedent it wished in regard to removal of work done outside of approved plans including removal and reconstructing whole driveway and curb cut as shown on June 2000 plans. C. Bojues made a motion to approve the revised plans by resolution with conditions in the staff report amended directing the applicant to put the driveway back to the way it was shown in the originally approved plans with a one foot planting strip along the property line wall and to redo the curb cut to match the narrower driveway and different driveway location. The motion was seconded by C. Auran. The motion included the following amended conditions: 1) that the project shall be built as shown on the plans submitted to the Planning Department date stamped May 1, 2001 Sheets 1 through 4, reflecting the following changes from the August 4, 2000 plans previously approved: the elimination of the rear second floor deck and French doors off of the master bedroom along the south side of the property, the addition of a 2'-6" X 4'-6" casement window in the master bedroom along the north elevation, the addition of a small gable over the master bedroom and master bathroom at the rear, the addition of a 3'-0" X 8'-0" access door along the south elevation and changes to the architectural features with the addition of stucco foam trim to the elevations and that the driveway shall be narrowed one foot to install a one foot planter strip the length of the driveway between the wall on property line and the new driveway edge of the curb cut shall be reconstructed to match the narrowed driveway; 2) that any changes to the footprint or floor area of the building shall require and amendment to this permit; 3) that any changes any changes to size or envelope of the first or second floors, which would include adding or enlarging a dormer(s), moving or changing windows and architectural features or changing the plate height, roof height, or pitch, shall be subject to design review; 4) that the conditions of the City Engineer's July 24, 2000 memo shall be met; 5) that the stairwell on the south elevation shall be redesigned so that is project from the landing up as a cantilevered bay and breaks up the long south side of the house; and 6) that the project shall meet all the requirements of the California Building and Fire Codes, 1998 edition, as amended by the City of Burlingame. Discussion on the motion: since the distance between the house and property line narrow toward the rear of the lot and this rear portion of the driveway and wallis not visible from the street, could the replaced planter strip as shown on the original plan be located only in front of this narrow point; Okay if go back City of Burlingame Planning Commission Unapproved Minutes May 29, 2001 30 to 40 feet; planter strip also functions as a buffer between the two properties at the rear which is important to the neighbor; increased privacy is important to neighbor; agree that improvements should be returned to original because of the principle involved do not want to encourage other contractors to do what was done here. Chairman Vistica called for roll call vote on the motion to reduce the width of the driveway, replacing the one foot planter strip next to the property line wall, and narrow the curb cut to match the narrower driveway. The motion passed on a 6-0-1 (C. Luzuriaga absent) roll call vote. Appeal procedures were advised. This item concluded at 7:55 p.m. 2. 1517 BURLINGAME AVENUE — ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE FOR A SECOND STORY ADDITION (r,AY BRAYER, BRAYER CONSTRUCTION & DESIGN, APPLICANT AND DESIGNER; ROY AND JANE BORODKIN. PROPERTY OWNERS) (CONTINUED FROM MAY 14, 2001 MEETING) Planner Keylon presented the report, reviewed criteria and Planning Department comments. Four conditions were suggested for consideration. There were no questions about the application from Planning Commission. Chairman Vistica opened the public hearing. Ray Brayer, 228 Lorton, applicant for the project presented the project. He felt the project had improved with these revisions, he changed the windows on the second floor, worked to tie together the vertical elements, is seeking a special permit for declining height envelope. The bedroom is now better with the bathroom, and works better than the previous plan when furniture is added. The Commission asked if a window could be added in the declining height area, would help blank wall on the elevation. Applicant responded that this window would look into the neighbor's bathroom so they did not propose a window in that location. Commission asked if the chimney needs to be pulled 10 feet away from the building to comply with the building code. Applicant explained that fireplace would be a gas insert therefore 10 foot separation not required. Commission noted that on the elevation the second floor eave line is consistent but not the case when you look at the front elevations, this happens on the each side of the second floor. Applicant noted that eave was clipped on the right side and he can make the other side the same. Commission noted that on the right side elevation at bedroom windows where there are two awning windows, the eave is straight but should drop down with the wall plane, eave should change on the side of the wall break and continue with the roof plane. Commission asked to have plate height shown on all elevations. There were no further comments and the public hearing was closed. Commission discussion: nice design, incorporated a lot of the comments from the previous hearing, with the changes mentioned to the eaves and roof line, the project looks good. C. Keighran moved to approve the application, by resolution, with the following amended conditions: 1) that the project shall be built as shown on the plans submitted to the Planning Department date stamped May 4, 2001, Sheets AO through A9, site plan, floor plans and building elevations; 2) that any changes to the size or envelope of the second floor, which would include adding or enlarging a dormer(s) or changing the roof height or pith, shall be subject to design review; 3) that the conditions of the Chief Building Official s and City Engineer's February 12, 2001 memos shall be met; 4) that the eave line should drop down with the wall plane on the right elevation and elevations and roof plan shall be made to be consistent with the eaves and roof lines; and 5) that the project shall meet all the requirements of the California 4 City of Burlingame Planning Commission Unapproved Minutes May 29, 2001 Building and Fire Codes, 1998 edition, as amended by the City of Burlingame.The motion was seconded by C. Osterling. Chairman Vistica called for a voice vote on the motion to approve. The motion passed on a 6-0-1 (C. Luzuriaga absent). Appeal procedures were advised. This item concluded at 8:15 p.m. 3. 1433 SANCHEZ AVENUE — ZONED R-1— APPLICATION FOR CONDITIONAL USE PERMIT FOR CONSTRUCTION OF A NEW TWO-STORY ACCESSORY STRUCTURE (JENNIFER HAYDEN AND WILLIAM RYAN, APPLICANTS AND PROPERTY OWNERS; JERRY LANGKAMMERER, ARCHITECT) Reference staff report, 5.29, with attachments. CP Monroe presented the staff report, reviewed criteria and Planning Department comments. Four conditions were suggested for consideration. CP Monroe suggested amending conditions number 3 to add ,"with sink and no toilet", after artist studio, to make it clear that the toilet was removed may not be allowed ion the future. Chairman Vistica opened the public hearing. Jennifer Hayden, 1433 Sanchez Avenue, homeowner present the project. She explained that she removed the toilet from her proposal. She tried to match the trim on the accessory structure with the existing house. They ate using craftsman style windows. They are going to grade slightly to keep the height down. She noted that they are surrounded by tall structures, with a 3 -story building at the rear, and to the west and the east there are 15 foot garages, so their proposal would not affect any view. She was available for questions. There were no further comments and the public hearing was closed. C. Dreiling moved to approve the application, by resolution, with the following amended conditions: 1) that the project shall be built as shown on the plans submitted to the Planning Department and date stamped May 18, 2001, Sheet(s) 1 and 2, Site Plan, Floor Plan, Section and Elevations; ) 2. that the conditions of the Chief Building Official's March 26, 2001 memo, the City Engineer's March 26, 2001 memo, and the Recycling Specialist's March 26, 2001 memo shall be met; 3) that the accessory structure shall be used as a garage, a home office and an artist's studio, with sink and no toilet, and shall never be used for accessory living or sleeping purposes; shall never include a kitchen, and shall not include additional utility services and/or a toilet without an amendment to this conditional use permit; and 4) that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 1998 Edition, as amended by the City of Burlingame. The motion was seconded by C. Bojues. Chairman Vistica called for a voice vote on the motion to approve. The motion passed on 6-0-1 (C. Luzuriaga absent). Appeal procedures were advised. This item concluded at 8:24 p.m. 4. 1870 EL CAMINO REAL, SUITE 100 — ZONED C-1— APPLICATION FOR CONDITIONAL USE PERMIT FOR A REAL ESTATE USE (PRIME PACIFIC GLOBAL, APPLICANT; PRIME PLAZA LLC, PROPERTY OWNER) Reference staff report, 5.29, with attachments. CP Monroe presented the report, reviewed criteria and Planning Department comments. Three conditions were suggested for consideration. It was noted by CP Monroe that 300 SF of the space in this suite is to be dedicated to an employee break room. Commission asked CP Monroe if the conditional use permit can be tied to the tenant. CP Monroe stated that the approval cannot be tied to a specific tenant but can be tied to the suite number, if a new tenant goes in to that portion of the building them to confirm that they will operate with the same limitations or they must ask for an 5 City of Burlingame Planning Commission Unapproved Minutes May 29, 2001 amendment to the conditional use permit. This usually occurs at the time the new business applies for a business license. Chairman Vistica opened the public hearing. Dave Zegal, 40 West Third Avenue San Mateo, applicant, presented the project and was available for questions. There were no further comments and the public hearing was closed. Commission discussion: this applicant has stated that although they are defined as a real estate office they are not -your typical retail real estate office, concerned that a new tenant could move in with a more intense business that would be more of a retail real estate office and have more of an impact than the tenant currently proposed, CA Anderson noted that conditions of approval limit the number of employees and state that the hours of operation would be limited to 9:00 a.m. to 6:00 p.m. Monday through Friday so that would regulate the use and intensity. Commission stated that the proposed use would have no impact on the parking, if new tenant moves in they would have to adhere to conditions of approval or come back to the Planning Commission. C. Bojues moved to approve the application, by resolution, with the following conditions: 1) that the tenant space shall be used as shown on the plans submitted to the Planning Department and date stamped April 6, 2001; the proposed use is a real estate office, which includes property management and real estate investment, with 2700 SF of office area located on the first floor in Suite 100 of the existing building at 1870 El Camino Real; that the existing 59 parking spaces on site shall be maintained and the area and the designated use for this real estate office shall be altered or expanded only with amendment to this conditional use permit; 2) that the tenant space shall be operated as shown on the commercial application form submitted to the Planning Department and date stamped April 6, 2001; that the business shall not be open for business except during the hours of 9:00 a.m. to 6:00 p.m., Monday through Friday, with a maximum of 15 employees on site at one time, including the owner; and 3) that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 1998 Edition, as amended by the City of Burlingame. The motion was seconded by C. Keighran. Chairman Vistica called for a voice vote on the motion to approve. The motion passed on a 6-0-1 (C. Luzuriaga absent). Appeal procedures were advised. This item concluded at 8:32 p.m. 5. 808 — 820 EL CAMINO REAL - ZONED R-3 — APPLICATION FOR AMENDMENT TO CONDITIONS OF APPROVAL FOR TENTATIVE AND FINAL CONDOMINIUM MAP (ALEX NOVELL, APPLICANT; BURLINGAME TERRACE, LLC, PROPERTY OWNER) Reference staff report, 5.29, with attachments. CE Murtuza presented the report, reviewed criteria and Planning Department comments. He explained that that the project proposal is to amend map for nine condominiums approved February 2, 1998 and the conditions of approval which require an egress easement across the church property on Palm. On the final map the easement requirement has been changed to a 90 year license agreement; and relocates the storm drain easement to the east side of the property next to the church. Department of Public Works has no problem with these changes. CA Anderson explained that there are two types of rights to use other people's property, easement and license agreement. There is something in between the two called an irrevocable license which usually conditions the use and defines when a change in use causes a license to cease. An easement is permanent and the simplest; where a license is temporary. Spoke with church they have concerns about future 6 City of Burlingame Planning Commission Unapproved Minutes May 29, 2001 development of the church being restricted by the easement. With the license they could go back to the homeowner's association, and relocate access from the condominium property to El Camino if they need to. However, the City is concerned because a clause in the license agreement states that if the project changes the license is terminated. This term "change" is open to interpretation can mean any change from the paint to the driveway apron. If this clause is changed to better define what is a "change", and a license agreement may be okay. Commission asked what the problem is with granting an easement? CA Anderson stated that the easement is the cleanest way to go and is what the City and the Engineers would like, but there is no flexibility unless you do a floating easement, which the title companies and attorneys don't like, and can cause a problem in court later. License agreements contain triggers that allow discussion between the parties. Commission asked if the 90 -year lease with 10 year renewal is typical. CA Anderson did not know. CE Murtuza expressed concern that if the license expires or is terminated due to changes, then there could be no access to the property across the church property, and the only access to the development would be El Camino Real, which would be a problem since trees make sightlines difficult for cars using that access. Chairman Vistica opened the public hearing. John Ward, 792 Wilbourough Place, Burlingame, represented the applicant and presented the request. Dan McCloud, engineer represented the applicant and Rev. Rays. Holtz, represented the"_Baptist Church, 1425 Palm Drive He told the Commission that the applicant has a good relationship with the church, there seems to be a misunderstanding about changing the plans for the drainage easement, no change is proposed to location of storm drainage easement, it is down the middle of the parking lot under the egress lane. Dan McCloud, civil engineer, stated that storm drain runs through the parking lot of the church, and is consistent with the license. Commission asked if the applicant was okay with changing the paragraph in the license agreement as accepted by the City and asked why they would not agree to an easement. Applicant responded that they are okay with the change per the City's request, and their attorney is currently drafting the change for CA approval. They did not want to agree to an easement because in the future the church may want to develop the site further. They have the negotiating power with the license which allows them flexibility. Reverend Reyes Holtz, representing the church, stated that the license was in the interest of the church board, rather than an easement. They want the flexibility to change the access in the future. His concern with the paragraph that the CA referred to about changes being too vague, is that they don't want the project to change from 9 units to 15 dwelling units or to a commercial use. The CA asked their attorney to draft an amendment to that paragraph. He clarified that the church is not referring to minor changes to the project, concerned with the change or intensification of theuse of the property. CA Anderson told the Commission that the church is in control of the changes to the paragraph in the license agreement. There seemed to be some confusion about the location of the stormdrain easement so Chairman Vistica continued the public hearing and asked the parties to step to the hall to discuss the storm drain and return to the chsmbers when they agreed. This item was continued at 8:50 p.m. CA Anderson thought it would be a good idea to continue the public hearing and bring this item back after item #6 to allow the parties time to sort out the location of the storm drain easement. 7 City of Burlingame Planning Commission Unapproved Minutes IX. DESIGN REVIEW STUDY ITEMS May 29, 2001 6. 1719 EASTON DRIVE — ZONED R-1 — APPLICATION FOR DESIGN REVIEW, FLOOR AREA RATIO VARIANCE AND SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE FOR A FIRST AND SECOND STORY ADDITION (MICHAEL V. DILLON, APPLICANT AND PROPERTY OWNER; CAROL WOODS, DESIGNER) Planner Keylon presented the project description. There were no questions of staff. Chairman Vistica opened the public comment. Mike Dillon, 1741 Lake, San Mateo, applicant, represented the project with Susan Leahey the property owner. This is a small corner lot; FAR is over because of the ,yay the city calculates FAR - counts stairwell on both floors, declining height exception is 6 inches for 22 feet; neighbor on that side has no problem. Concerns about design noted by commissioners: • Concerned about the impact of the flat, tall wall on the left side, impact on the neighbor; • Window detail needs to match, the new are different from the old, all need to be consistent; • The windows on the front elevation need to be consistent, windows have arch which drift into the gable, it conflicts; • Wall above the porch on the font elevation is blank, need to add some interests (a window); • Remove skylight and provide lignt in stair in some other way, keeps to design integrity; • Trim should match, photo shows narrow trim with existing flat design, would like to see that on all windows; • That this is a very small lot for this area should be given some consideration when evaluating FAR; • Roof vocabulary needs some work, photo shows one gable at the livingroom, should step into consistent use of gables instead of use of hip as dominant roof form; • Once have established hip roof shape then work with the window placement; • The position of the little bay windows conflicts with the design unless the detail is just right; • Continue the existing wood siding on the second floor addition to pull the house together, entire second floor should not be covered in wood, just enough to pull it together, this is important; • Small lot with an odd shape presents an hardship which justifies a minor FAR exception; and • Generally agree that the minor declining height exception is all right given the small size and odd shape of the lot. There were no other comments from the floor and Chairman Vistica closed the public comment. C. Osterling moved to send this item to a design reviewer in order to resolve the identified issues. The motion was seconded by C. Dreiling. Chairman Vistica called for a voice vote on the motion to refer this item to a design reviewer. The motion passed on a 6-0-1 (C. Luzuriaga absent) voice vote. This action is advisory and is not appealable. This item concluded at 9:16 p.m. City of Burlingame Planning Commission Unapproved Minutes May 29, 2001 5. 808 — 820 EL CAMINO REAL - ZONED R-3 — APPLICATION FOR AMENDMENT TO CONDITIONS OF APPROVAL FOR TENTATIVE AND FINAL CONDOMINIUM MAP (ALEX NOVELL APPLICANT• BURLINGAME TERRACE, LLC, PROPERTY OWNER) Chairman Vistica reopened the continued public hearing. CE Murtuza noted that the tentative map had shown the easement for the storm drain down the middle of the parking lot, but the final map showed the storm drain easement along the property line next to the church where all three parties, owner of 808-- 820, church and city, wanted it. Dan McCloud, engineer representing the developer noted that the location as shown on the final map was acceptable to both the developer and the church. There were no further comments and the public hearing was closed. C. Bojues moved to recommend the final map to the City Council for action with the added condition that the City Attorney shall review and agree to the proposed revisions to the paragraph in the license agreement which describes the changes which could result in revoking the license agreement and that the City Attorney shall approve the new working regarding "changes" in the license agreement before the final map can be filed and an occupancy permit granted to any of the residential condominium units. The motion was seconded by C. Osterling. Comment on the motion: it is important that the condominium project always have access through the church property. Chairman Vistica called for a voice vote on the motion to recommend the map with amended license agreement as conditioned by the Planning Commission to City Council for action. The motion passed on a 6-0-1 (C. Luzuriaga absent). This action is not appealable. 7. 2000 CARMELITA AVENUE — ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE FOR A NEW TWO-STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE (NADINE LEWANDOWSKI, APPLICANT AND PROPERTY OWNER; JD ASSOCIATES, DESIGNER) CP Monroe presented a summary of the project description. C. Bojues noted that he would abstain from discussion and action on this item since he lived within 500 feet of the property. He stepped down from the dais. Commissioner asked why this project was not subject to the new basement regulations; staff responded that the application was submitted prior to the effective date of the new basement regulations and it took some time to get to the commission. However, the basement area shown does meet the requirements under the old regulations (more than 50% of the exterior walls be low grade) and is exempt from being included in the FAR calculation for the site. There were no other questions from the commission. Chairman Vistica opened the public comment. John Mornin and Nadine Lewandowski, property owner, represented the project.. They noted that they have lived in the house four years and submitted a picture of another house in town which they were copying. I City of Burlingame Planning Comm' fission Unapproved Minutes Commissioners noted about the proposed design: May 29, 2001 • Would like to see the exterior stair from the basement removed and the size of the utility room reduced to make this basement area less attractive for use as a second unit, this is one of the objectives of the new basement regulations; • Why is there a door at the bottom as well as at the top of the basement stairs? • Concerned about the color scheme of the house shown in the picture it does not match the traditional architecture, what is your intention? • The point of using a curved roof is to bring the roof line down to the upper edge of the windows which lowers the house visually, on the first floor in this plan you can see stucco above the window because of the 9 foot plate on the first floor, this should be addressed; • The roof can be reduced horizontally a foot as well; • Can reduce the visual mass of this building by making it a rich stucco brown or deep brown - beige with charcoal gray roof; • Like the dormer with the small window; • The Sierra redwood shown is a landmark tree, shown on plans trees to be planted which will become larger on the side of the door, will look out of balance when reach mature size, should talk to landscaper and address location; • This house is too big, maximum height, maximum FAR, entire basement not counted in FAR, don't feel that there was a lot of effort made to break up the mass, strong horizontal on the second floor and ground floor, no articulation in eave line, need more information on roof line; main concern is mass and size since surrounding houses are small, do more to breakdown mass; • Flat, typical lot, do not see justification for this FAR, should do this without any exception; • Lot of extra space within plan in entry stair hallway, kitchen and master bath, house size can be reduced; • Window and roof lines are consistent, lowering the plate on the first floor would reduce mass; • Do not see the justification for a declining height exception, need underscores fact that house is too massive; • Roof form is interesting if the details are done right will work; and • Designer should listen to the tape of this meeting since he is not here to get full range of discussion. Chairman Vistica moved to give this direction to the designer and have him address the needed changes to the project and bring A back on the regular action calendar when the changes have been addressed. The motion was seconded by C. Osterling. Comment on the motion: while color is not within the Commission's jurisdiction, in this case color will be important in providing contrast to break up the mass; concerned about the mass and bulk of this project. Chairman Vistica called for a voice vote on the motion to refer this item back to the designer and then to the regular action calendar. The motion passed 5-0-1-1 (C. Bojuds abstaining, C. Luzuriaga absent) voice vote. This action is advisory and not appealable. This item concluded at 9:45 p.m. 10 City of Burlingame Planning Commission Unapproved Minutes May 29, 2001 8. 1423 BALBOA AVENUE — ZONED R-1— APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR HEIGHT FOR A NEW TWO-STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE (CON BROSNAN, APPLICANT AND PROPERTY OWNER; JAMES CHU, CHU DESIGN & ENGR. INC., DESIGNER) CP Monroe briefly presented the project description. It was noted that a letter was received late this afternoon from John Gatt, 1421 Balboa Avenue, expressing concerns about the proposal at 1423 Balboa Avenue There were no questions of staff. Chairman Vistica opened the public comment. James Chu 39 W. 43`d Avenue, San Mateo, project designer was available for questions. Commissioner comments: • Is this a spec house or does owners plan to reside in new house? • Need to see different design (language) from this designer; • Does this project required retaining wall, as stated in neighbor's letter, appears to be a flat lot; • Right side has large scale plant material that will grow tall, can you put more in the back to screen the house from the neighbors; • Would applicant be willing to lower height to 30% • Play with roof pitches to lower height, scale is nicely broken up; • Open up entry porch, open on right side or add window; • unfortunate to demo existing house, in future should look at other possibilities; and • Do you need two skylights, can larger rectangular skylight be reduced in size. Karen Delee Simpson, 1429 Balboa Avenue, neighbor; this property sits on the second highest point on the block, structure will take away light from her house, her children's bedrooms especially, concerned that pittasporum on side will crack concrete slab in her garage, roof should be lowered, sad to demolish existing house when an addition was approved for this house a few years back. There were no other comments from the floor and Chairman Vistica closed the public hearing. Further Commissioner comments: • Overall design is nice, blends well, concern with roof bulk and height, decrease to 30', vary roof pitches; • Concerned with roof height, but don't want to see clipped flat roof, don't just chop off the roof , look at reducing roof pitch; • Design will fit nicely, • Concerned with demo of these existing houses, need to be conscious about the character of Burlingame, can't approve all Tudor style homes, consider other design alternatives, have seen other design options from this applicant which would work well here; explore; • Try to stick with existing house design, don't want cookie cutter Tudor homes; • Good mass and bulk if roof height is modified; and • Pittosporum have fibrous root system, do not usually damage concrete, add trees to reduce visibility of 2 -story house, landscape architect could see if adequate coverage is proposed, keep neighbors concerns in mind. 11 City of Burlingame Planning Commission Unapproved Minutes May 29, 2001 Chairman Vistica made a motion to place this item on the regular action calendar at a time when the above revisions have been made and plan checked. This motion was seconded by C. Keighran. Chairman Vistica called for a vote on the motion to place this item on the regular action calendar when plans had been revised and checked by staff, as directed. The motion passed on a roll call vote 4-2-1 (Cers. Bojues, Dreiling dissenting and C. Luzuriaga absent). This action is advisory and not appealable. This item concluded at 10:09 p.m. 9. 1320 SKYVIEW DRIVE — ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR AN ATTACHED GARAGE FOR A FIRST AND SECOND STORY ADDITION (JOHN MATTHEWS ARCHITECTS, APPLICANT AND ARCHITECT; SAMUEL AND ELAINE WONG, PROPERTY OWNERS) CP Monroe briefly presented the project description. There were no questions of staff. Chairman Vistica opened the public comment. Jack Matthews, architect, present the project and explained that he took over the previous project and tried to preserve the privacy of the neighbor to the north, reduced the second floor to three bedrooms and reduced the size of the garage. Commissioner comments: • Noted a pine tree an the left, will that be retained and if so will it be significantly trimmed? • Landscape plan shows mostly deciduous trees, landscape architect should look into larger scale evergreens on Skyview, no redwoods; • Project has come a long way from previous design; and • Revision works well with the neighborhood. There were no other comments from the floor and Chairman Vistica closed the public hearing. C. Bojues made a motion to place this item on the consent calendar. This motion was seconded by C. Osterling. Comment on motion: compared with the initial submittal this is a big improvement. Chairman Vistica called for a vote on the motion to place this item on the consent calendar. The motion passed on a voice vote 6-0-1 (C. Luzuriaga absent). The Planning Commission's action is advisory and not appealable. This item concluded at 10:16 p.m. 10. 1524 LOS MONTES DRIVE — ZONED R-1 — APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT, SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE, AND SIDE SETBACK VARIANCE FOR A FIRST AND SECOND STORY ADDITION (SIDNEY HOOVER ARCHITECTS, APPLICANT AND ARCHITECT; MICHAEL BERMAN AND BETSY HAUGH, PROPERTY OWNERS) Planner Keylon briefly presented the project description. It was noted that this project requires a Hillside Area Construction Permit, however that was left out of the staff report and will be added to the subsequent staff report upon its return to the Planning Commission. There were no questions of staff. 12 City of Burlingame Planning Commission Unapproved Minutes May 29, 2001 Chairman Vistica made a motion to place this item on the regular action calendar at a time when the above revisions have been made and plan checked. This motion was seconded by C. Keighran. Chairman Vistica called for a vote on the motion to place this item on the regular action calendar when plans had been revised and checked by staff, as directed. The motion passed on a roll call vote 4-2-1 (Cers. Bojues, Dreiling dissenting and C. Luzuriaga absent). This action is advisory and not appealable. This item concluded at 10:09 p.m. 9. 1320 SKYVIEW DRIVE — ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMIT FOR AN ATTACHED GARAGE FOR A FIRST AND SECOND STORY ADDITION (JOHN MATTHEWS ARCHITECTS, APPLICANT AND ARCHITECT; SAMUEL AND ELAINE WONG, PROPERTY OWNERS) CP Monroe briefly presented the project description. There were no questions of staff. Chairman Vistica opened the public comment. Jack Matthews, architect, present the project and explained that he took over the previous project and tried to preserve the privacy of the neighbor to the north, reduced the second floor to three bedrooms and reduced the size of the garage. Commissioner comments: • Noted a pine tree on the left, will that be retained and if so will it be significantly trimmed? • Landscape plan shows mostly deciduous trees, landscape architect should look into larger scale evergreens on Skyview, no redwoods; • Project has come a long way from previous design; and • Revision works well with the neighborhood. There were no other comments from the floor and Chairman Vistica closed the public hearing. C. Bojues made a motion to place this item on the consent calendar. This motion was seconded by C. Osterling. Comment on motion: compared with the initial submittal this is a big improvement. Chairman Vistica called for a vote on the motion to place this item on the consent calendar. The motion passed on a voice vote 6-0-1 (C. Luzuriaga absent). The Planning Commission's action is advisory and not appealable. This item concluded at 10:16 p.m. 10. 1524 LOS MONTES DRIVE — ZONED R-1 — APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT, SPECIAL PERMIT FOR DECLINING HEIGHT ENVELOPE, AND SIDE SETBACK VARIANCE FOR A FIRST AND SECOND STORY ADDITION (SIDNEY HOOVER ARCHITECTS, APPLICANT AND ARCHITECT; MICHAEL BERMAN AND BETSY HAUGH, PROPERTY OWNERS) Planner Keylon briefly presented the project description. It was noted that this project requires a Hillside Area Construction Permit, which was left out of the staff report and will be added when the application returns to the Planning Commission. There were no questions of staff. 12 City of Burlingame Planning Commission Unapproved Minutes May 29, 2001 Chairman Vistica opened the public comment. Sidney Hoover, 500 Montgomery Street, San Francisco, architect for the project was available for questions. The applicant stated that the existing structure was built prior to current regulations, they want to keep the existing footprint and roof pattern. They want to extend the master bedroom in the simplest manner and preserve the simple form of this 1950's house. Commissioners comments: • Commission noted the request for a side setback variance and asked what is the exceptional hardship on this property? . • Inconsistency on cover sheet, different surveyor and engineer, who did survey? • North elevation needs window to break up wall, make friendlier. • South elevations also needs window. • Drawing 3, A-4 shows an inconsistency in the deck section and plan, ground floor closer to French doors than shown (4'), please correct; Blank walls are a concern, could benefit from light on all sides, 16 feet of a 2 -story wall is not consistent with Commission's previous approvals, adding windows on side elevations would benefit inside and outside, look at higher windows, make elevation come alive; • Overall nice design, north elevation is a blank stucco wall, needs a window; and • South elevation also is blank, only two windows over a long expanse, another windows added would be neighbor friendly. There were no other comments from the floor and Chairman Vistica closed the public hearing. C. Osterling made a motion place this item on the regular action calendar when the revisions have been made and checked by staff. This motion was seconded by Chairman Vistica. Comment on motion: do not just add token windows, look at the fenestration, maybe even look at the lower floor, could be a benefit to the interior character to explore light from various side of the house, not just the rear. Chairman Vistica called for a vote on the motion to place this item on the regular action calendar when plans had been revised and checked by staff as directed. The motion passed on a voice vote 6-0-1 (C. Luzuriaga absent). The Planning Commission's action is advisory and not appealable. This item concluded at 10:31p.m. X. PLANNER REPORTS Review of City Council regular meeting of May 21, 2001. CP Monroe reviewed the planning related items from the Council meeting. Commission also noted the need to revise the membership of the Neighborhood Consistency Subcommittee:. Noting that CP should contact Jerry Deal to see if he would like to represent the public on this committee and the Chairman will contact C. Luzuriaga and ask him if he would like to shift from alternate to regular member. It was also noted that to follow up from the last commission meeting, the Commission should address a subcommittee to review the Safeway project. Chairman Vistica suggested himself, and Cers. Dreiling and Bojues with C. Osterling 13 City of Burlingame Planning Commission Unapproved Minutes - May 29, 2001 serving as alternate. They directed staff to see if Safeway representatives were available for a meeting in June to start the parallel review process noted at the environmental scoping meeting. A commissioner noted the need for public amenity along the sidewalk infront of the Chula Vista parking lot. This was discussed by the Planning Commission but no amenities (benches, etc.) have been installed. XI. ADJOURNMENT Chairman Vistica adjourned the meeting at 11:15 p.m. UNAPPROVEDMINUTES5.29 14 Respectfully submitted, Joe Bojues, Secretary C Q MEETING MINUTES Burlingame Parks & Recreation Commission Thursday, May 17, 2001 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Ed Larios at 7:00 p.m. in the Council Chambers at Burlingame City Hall. ROLL CALL Commissioners Present: Dittman, Erickson, Heathcote, Larios, Lawson and Minderman; Youth Commissioner Martindale Commissioners Absent: Muller, Youth Commissioner Zhao Staff Present: Acting Parks & Recreation Director Schwartz Others Present: Sgt. Dawn Cutler, Burlingame Police Dept. Mara Kahn, 1108 Edgehill, Burlingame MINUTES Minutes ofthe April 19, 2001 regular meetings ofthe Commission were approved as submitted. OLD BUSINESS A. Teen Center Study Committee. Chairman Larios asked Commissioners Heathcote and Erickson, who have each attended a meeting as observers, to give their feedback of the meetings. Heathcote noted that Chris Beth, Recreation Superintendent from Redwood City, spoke to the Committee at the 5/16/01 meeting about the Red Morton Center, where the teen center functions within the larger community center. Heathcote noted that a gymnasium was the number one priority, with classroom space being number two. Beth also discussed Red Morton's small supervised drop-in area for teens with TV, pool tables, etc. and how the teens can go back and forth between the gym and drop-in areas. Heathcote also commented on the similarities between Red Morton Park and Burlingame's Washington Park, with nearby ballfields, swimming pool and senior citizens activities and discussed the status of the current Recreation Center, with offices in converted projection rooms and restrooms. Erickson went to one meeting, but the committee was involved in small group activities. Larios and Dittman, the Commission's representatives to the Committee, explained the process being used and gave an overview of the discussions and history of the project to date. Larios agreed with Heathcote on the similarities with Red Morton Park and Washington Park and also pointed out many similarities with San Carlos' Youth Center, such as being located in the city's main park, proximity to neighbors and the criteria developed by the two cities. Larios also reported that the Committee learned that the development of the San Carlos Youth Center has resulted in a reduction in the number of teen problems with the park's neighbors. Acting Director Schwartz pointed out that the Committee's prior meeting was held at the San Carlos Youth Center. Schwartz also stated that he had taken Charles Voltz, Committee Co -Chair, and AnnaMarie Holland Daniels, President of the Burlingame Mother's Club, to the Terra Bay Center in South San Francisco, Red Morton Center and Foster City's new Teen drop-in center. Parks & Recreation Commission Thursday, May 17,2001 - page 2 Erickson stated that the two hot button issues he foresees for the Committee are the type of facility to be developed in Burlingame and its location. He also asked if the Committee is making progress. Larios responded that the Committee is making progress, but it is slow at times due to the need to bring all of the members up to speed. B. Report on Youth Advisory Committee (YACI. Youth Advisory Commissioner Martindale reported on upcoming YAC activities. These activities include an all-City 7th and 8th grade dance on May 18th, a 6th grade pool party at the Burlingame Aquatic Center on June 2nd, selling cotton candy at Art in the Park on June 9th and 10th and hosting a barbecue at the Music in the Park concerts each Sunday in July. Martindale also reported that there are 10 new applicants for the Y.A.C. and that new plans are being developed to include Y.A.C. participation in Youth in Government Day. C. Request to Ban Does in Children's Play Areas. In response to a question from a resident to the Commission in April, Sgt. Cutler of the Burlingame Police Dept. explained the procedures followed by the police officers regarding complaints regarding dogs off leash in City parks. The officer on the scene will run the owner's name through the computer system and give the owner a warning, if it is a first offense. If the owner has been previously warned about their dog(s) being off leash, the officer will issue a citation. The officer will also inform the owner that dogs are allowed off leash at the new Dog Exercise Park at Bayside Park. Dittman said that she prefers to enforce the existing laws rather than creating new ones. Lawson suggested signs be placed near the "pooper-scooper" stations in City parks to advertise the Dog Exercise Park. Commissioner Minderman said that he lives near Ray Park and has seen the police enforce the leash law many times. Martindale asked how many calls the Police Dept. receives regarding the leash law. Cutler stated that very few calls are received and suggested an advertising campaign to let the public know about the Dog Exercise Park. Erickson suggested conducting an event at the Park to publicize it to the public. Staff suggested that such an event might be a good project for the soon-to-be-formed Dog Park Committee. Larios asked staff to write a response to the resident who sent in the original letter about dogs in City playgrounds. D. Reorganization of the Senior and Parks & Recreation Commissions. Schwartz informed the commissioners that the City Council, at its May 7th meeting, approved a plan that will combine the Senior and Parks & Recreation Commissions. The plan will add two new seats to the Parks & Recreation Commission. Currently, only one Senior Commissioner, Mara Kahn, has requested being added to Parks & Recreation. Council will vote on the final ordinance at its May 21, 2001 meeting. Senior Commissioner Kahn- said it made sense to merge the commissions, noting that most of the items the Senior Commission dealt with were closely related to the Parks & Recreation issues. PUBLIC COMMENTS There were no comments from the public. Parks & Recreation Commission Thursday, May 17,2001 - page 3 NEW BUSINESS A. Review of Youth Commissioners Applications. Staff presented the commissioners copies of three youth commissioner applications that have been submitted to date. Discussion was held as to how the interviews should be conducted Commissioner Minderman moved to hold the interviews during the regularly scheduled June Commission meeting. Commissioner Erickson seconded the motion. Under discussion, Heathcote stated that the applicants might be more comfortable being interviewed by a subcommittee rather than the entire commission. Youth Commissioner Martindale agreed that the smaller interview panel would make the applicants more comfortable, but also pointed out that the Youth Commissioners are expected to be able to speak up during Commission meetings. The motion was denied 4-2-1 (Ayes: Erickson, Minderman). Chairman Larios then appointed Commissioners Heathcote and Lawson as a subcommittee to handle the interviews prior to the June meeting. REPORTS - Acting Director Schwartz reported the following: A. Capital Project Status 1. Bayside Park. Bayside Park is now being fully utilized by the dog owners, youth baseball player, adult softball players, golfers, youth and adult soccer players and the trail users. While there are still many items left to be completed, such as the construction of the golf teaching station, all programs planned for the facility are now able to use the Park. 2. Trenton Park. The plans for the renovation of Trenton Park should be delivered to the Parks Division within the next week. Construction is scheduled to begin this summer. 3. Washington Park Ballfield Improvements. The outfield lights at the Washington Park ballfield are scheduled to be replaced in July and staff is hoping to install the grass infield by December 1st. 4. Aquatic Center Parking Lot and High School Athletic Fields. The Aquatic Center Parking Lot is now completed and being used. The High School District has sent a proposal to the City requesting a loan of $300,000 (to be repaid over the next 10 years) to install synthetic grass at Burlingame High School's football stadium. The proposal will be considered by the City Council during the budget process. 5. Proposed Skateboard Parks in Millbrae and Coyote Point. Though no formal proposals have yet been received, staff anticipates receiving,requests from the cities of San Mateo and Millbrae to assist in skate parks. The request from San Mateo, estimated to be approximately $100,000, will be to partner in a skate park at Coyote Point with the cities of San Mateo and Foster City. The Millbrae request is anticipated to be for approximately $50,000 to partner in a skate park near Mills High School with Millbrae and the YMCA. Parks & Recreation Commission Thursday, May 17, 2001- page 4 B. Parks Division Report. Plans are progressing with the California Drive tree planting project - south of Broadway. The plans for the renovation of the Parks Yard have been received from the project architect and are being reviewed by staff. C. Recreation Division Report. Registration for summer classes and activities is now underway and doing very well. An organization called SeniorSurfers will begin a new program of computer training for senior citizens at the Recreation Center's new computer lab (formerly the Conference Room). D. Commissioner Reports. - None. NEXT MEETING The next regular meeting of the Parks & Recreation Commission will be held on Thursday, June 211 2001 at 7:00 p.m. Because of the anticipated delivery of the Teen Recreational Facility Needs Committee's report and the amount of presumed public interest, the site for the meeting is still to be determined. There being no further business to come before the Commission, Chairman Larios adjourned the meeting at 8:45 p.m. Respectfully submitted, Randy Schwartz Acting Parks & Recreation Director 05-22-01 SUMMARY OF PART ONE OFFENSES PAGE: 1 FOR: APRIL, 2001 Last Act Prev Act Crime Classification .................... Current Year.. YTD... YTD..... Murder and Nonnegligent Manslaughter Manslaughter by Negligence Rape By Force Attempt to Commit Forcible Rape Robbery Firearm Robbery Knife Robbery Other Dangerous Weapon Robbery Strong -Arm Assault.- Firearm Assault - Knife Assault - Other Dangerous Weapon Assault - Hands,Fists,Feet Assault - Other (Simple) Burglary - Forcible Entry Burglary - Unlawful Entry Burglary - Attempted Forcible Entry Larceny Pocket -Picking Larceny Purse -Snatching Larceny Shoplifting Larceny From Motor Vehicle Larceny Motor Veh Parts Accessories Larceny Bicycles Larceny From Building Larceny From Any Coin -Op Machine Larceny All Other Motor Vehicle Theft Auto Motor Vehicle Theft Bus Motor Vehicle Theft Other 0 0 0 0 2 5 4 0 0 2 3 2 0 0 0 1 6 2 11 3 1 1 1 1 2 2 4 3 10 2 2 2 24 16 68 68 30 5 66 24 6 10 28 29 2 1 3 2 2 1 3 3 1 2 1 4 6 10 16 20 31 38 72 4 7 11 22 2 5 12 52 16 148 51 2 4 2 8 8 17 27 16 11 57 40 2 1 4 1 0 ------- ------ 186 ------ 122 -------- 488 398 186 122 488 398 05-22-01 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1 CITY REPORT FOR: APRIL, 2001 Last Act Prev Act Crime Classification .................... Current Year.. YTD... YTD..... Arson 4 0 Other Assaults 24 16 68 68 Forgery and Counterfeiting 2 1 9 6 Check Offenses 2 2 9 2 Fraud 2 3 6 9 Bad checks 0 0 Credit Card Offenses 2 2 6 3 Impersonation 0 0 Welfare Fraud 0 0 Wire Fraud 0 0 Embezzlement 8 1 12 4 Stolen Property;Buying;Receiving;Possess 1 1 Vandalism 20 28 85 117 Weapons;Carrying,Possessing 4 8 4 Tax Evasion 0 0 Cruelty to Dependent Adult 1 0 Bomb Offense 0 0 Bomb Threat 1 0 Prostitution and Commercial Vice 2 0 Pandering for immoral purposes 0 0 Sex Offenses 2 2 3 2 Indecent Exposure 4 1 8 7 Sex Offenses against Children 2 1 Lewd Conduct 0 0 Incest 0 0 Sodomy 0 0 Statutory Rape 0 0 Drug Abuse Violations 4 19 14 Narcotics Sales/Manufacture 0 0 Marijuana Violations 6 5 13 21 Gambling 0 0 Offenses Against Children 3 2 10 Driving Under the Influence 6 7 33 23 Vehicle Code Violations 8 3 21 7 Hit and Run Accidents 6 1 13 19 Suspended License 8 6 20 20 Driver's License Violations 2 3 0 Liquor Laws 2 1 3 1 Drunkeness 10 4 26 18 Disorderly Conduct 8 10 22 17 Vagrancy 0 0 All Other Offenses 64 54 170 198 Trespassing 2 1 4 Violation of Court Order 6 4 9 8 Animal Abuse 2 2 0 Animal Nuisance 0 0 Municipal Code Violations 6 4 15 13 Harrassing Phone Calls 8 6 23 23 Mental Health Cases 18 7 35 26 Littering/Dumping 0 0 Intimidating a Witness 0 0 Terrorist Threats 8 12 0 05-22-01 MONTHLY SUMMARY OF PART TWO OFFENSES CITY REPORT FOR: APRIL, 2001 PAGE: 2 Last Act Prev Act Crime Classification .................... Current Year.. YTD... YTD..... Extortion 0 0 0 Resisting Arrest 1 0 0 Possession of Burglary Tools 0 0 Escape 0 0 Perjury 0 0 Bribery 1 0 Drug/Sex Registrants 0 Kidnapping 0 0 0 Possession of drug paraphernalia 0 Possession of obscene literature;picture 0 0 Peeping 'Tom' 90 22 0 224 120 Towed Vehicle 14 2 30 18 Temp Restraining Orders 0 1 K9 Assists to Outside Agencies 3 Warrants - Felony 8 1 4 4 19 20 Warrants - Misd 10 18 1 Probation Violations 0 0 Parole Violations 18 4 27 29 Found Property 34 5 71 29 Missing Property 4 1 11 7 Missing Person 1 2 Stalking 0 4 Prowling 0 0 False Police Reports 0 0 Fish and Game Violations 0 Other Police Service 34 85 0 Bigamy 0 0 0 US Mail Crimes 1 0 False Reports of Emergency 1 0 Conspiracy 0 0 Computer Crime 2 3 0 Curfew and Loitering Laws 0 Runaways (Under 18) 0 1 0 Truants/Incorrigible Juvs Other Juvenile Offenses 2 0 6 Child Neglect/prot custody 10 2 14 12 Death Investigation 10 29 0 Bicycle Violations ------- 1 ------ 0 ------ 1 -------- 476 217 1,208 899 476 217 1,208 899 PAGE: 2 05-22-01 MONTHLY SUMMARY OF CITATIONS PAGE: 1 CITY REPORT FOR: APRIL, 2001 Last Act Prev Act Crime Classification .................... Current Year.. YTD... YTD..... Parking Citations Moving Citations 2,531 3,198 10,958 11,325 215 230 842 1,122 ------- 2,746 ------ 3,428 ------ 11,800 -------- 12,447 ------- ------ -------------- ------- ------ ------ -------- 2,746 3,428 11,800 12,447 BURLINGAME Officer Productivity •••• generated on 05/22/2001 at 03:06:56 PM Reported On: A11 Officers Report Range: 04/01/2001 to 04/30/2001 Data Type Reported on: PARKING Total 2379 55 Page 1 of 1 Valid % All Voids 5 All 8 Offices: ID: Cot Valid Cot Voids Valid _________________________________________________________________________________________________________ DAZA-QUIROZ 634 613 25.77 13 23.64 97.92 GARRETT 501 645 27.11 16 29.09 97.58 JFOK 505 336 14.12 6 10.91 98.25 KIRKPATRICK 502 213 8.95 8 14.55 96.38 NORAN 201 423 17.78 11 20.00 97.47 ROSCOE 503 149 6.26 1 1.62 99.33 Total 2379 55 Page 1 of 1 May 23, 2001 Mr. ,Jim Nantell city Manager City of Burlingame Burlingame,Ca Dear Mr. Nantell, MARTIN • L COHEN,SR. P -0 -BOX 1491 BURLINGAME, CA 94011-1491 (650-342-4952) I Read (on the front page) of todays Burlingame Independent newspaper an article about BIKE -TO -WORK day. A was very interested because I am 65 years old and use my bike around Burlingame to run errands and do light food shopping. I prefer not use use my car for short trips. I also noticed you are a bike person too. , and a Burlingame city official_ WE NEED BIKE LANES in the north and south directions in Burlingame. The 3 streets to be considered would be California Drive, Rollins road, and Old Bayshore Blvd. not EI Camino, where a bicyclist would surely be killed, without a doubt If the road is wide enough, then the only.cost to the city is paint for the lanes. I have lived in Burlingame since I was 13 years old. I would like to see bike lanes established during my short remaining life. (hopefully i am kidding about the short remaining life). Anyway, thanks for listening to my request. Vei C CIL C "k-T i J� Rena Ferrero 618 Ansel Road, #1 Burlingame, CA 94010-3830 May 15, 2001 Mayor City Council City Hall 501 Primrose Burlingame, CA 94010 Ladies and Gentlemen: MAY 1.8 2001 CITY CLLRK'S OFFICE CITY OF BURLINGAME We, of the Senior Citizens Organi7,ation of Burlingame, were notified that John Williams, Director of Parks and Recreation, °A14retiring as of May 6`h, and that you are now in the process of finding a new Director. May I sincerely suggest you go no further than the Director's Office. In my humble opinion, the man sitting there now as Acting Director, Randy Schwartz, is the most qualified candidate. As a past and present Officer of our Senior Citizens Organization, I have had the great pleasure of working with Randy these past twelve years, and I can sincerely say that I found him to be a most capable and hard worker. Please give Randy your mosi sincere consideration. As I've said before, in my humble opinion, he is the most qualified. Thank you. Sincerely, 4-� Rena Ferrero FREDRIC C. GENTER, PH.D. 1328 COLUMBUS AVENUE BURLINGAME, CA 94010-5632 (650) 343-4629 13 May 2001 Mr. Gary Missel, Chief of Police Burlingame Police Department 1111 Trousdale Drive Burlingame, CA 94010 Mr. Larry Anderson, City Attorney Burlingame City Hall 501 Primrose Road Burlingame, CA 94010 Dear Chief Missel and Mr. Anderson: RECEIVED MAY 18 nnp.j CJTY CLLp : CITY QF BbkL.ii miw`r,ir4 CC CM CA I am writing to express my concerns about the dangerous and unsightly street situation created by the activities of our block neighbor, Mr. Dave Cook, at 2217 Hillside Drive (the southeast corner of the intersection of Columbus Avenue and Hillside Drive.) This has been a concern for us from the time we moved to Columbus Avenue in 1987. In fact, I originally drafted a letter of complaint to the City in 1997, and reworked it in February of this year, but both times thought better not to send it, in part because of concern for repercussions to my family and me. However, after reading the article in the May 8 issue of The Independent, I believe that it is important that I add my voice to those who have already expressed their concerns. My first concern is the potentially dangerous situation, for both autos and pedestrians, created by Mr. Cook. There are often an excessive number of cars around Mr. Cook's house. These include large trailers that block visibility and restrict auto passage. Vehicles are often parked on Columbus close to the intersection with Hillside, exacerbating the problem. I personally have had close calls when exiting Columbus onto Hillside or vice versa. Vehicles are sometimes illegally parked across the public sidewalk, forcing pedestrians into the street; this is particularly dangerous given the proximity to, and poor visibility of, the intersection. My second issue is that the excessive number of vehicles and the area's general unkempt appearance is unsightly and detracts from the neighborhood standards. On occasion, noise levels have been excessive due to engine revving. Given the volume of activity and the variety of cars on which the Cooks seem to work, I wonder whether the Cooks work on cars other than their own, and if so, whether this could represent a residential business. As I mentioned, this situation has been a problem since we moved to Columbus Avenue in 1987. However, when I initially complained to the Cooks about their activities, Mr. Cook became belligerent and verbally abusive, at one time saying that he would sue me for harassment. Mr. Cook seems to think that his long-term residency exempts him from parking ordinances and certainly from any principles of good neighborship. I have concluded that it is pointless to try to deal with the Cooks. I appreciate the recent actions by the City to address this situation, including increased enforcement and painting the Hillside curb red. In the last few weeks, there have been fewer cars and little activity at Mr. Cook's house. My concern, however, is that this is a temporary response by Mr. Cook, and that he will resume activities once City attention is focused elsewhere. I ask that the City continue to carefully monitor the situation and continue the mitigative action that it has already initiated. In particular, despite the lessened activity, cars are still frequently parked on Columbus close to the intersection. The painting of the Hillside curb red does not adequately address the difficulty and danger of entering and exiting Columbus from Hillside in this situation. I ask that a portion of the curb on Columbus also be painted red, on one side if not both. Thank you for your consideration of my concerns. Sincerely, 1 �L- Fredric C. Genter cc: Mr. Joe Galligan, Mayor �59a a5y;lo--m Wo 9D May 29, 2001 C harlek B ettencou rt 921 Aka oalAm BwrLin"4 ei, CA 94010 D ear S ir; CC CH 126f�IeQc re nrj There h.ak beevi/ a gwea t deaf of talk a lou t where to- p wt th.e pro-p&Se& ree4'1/ Center. Theme of pla c,%v i i%v� W a4hj vt�o-w park/ ilk theme worst i dd A wa 4t of bea utitL rea t estate: I think if a vote/ were/ tmkv� today that Ld e cv would be voted dow w w /thou t quostUm. I have, a4/L/ Edea that mo y work. a.n & B wrUttgv m e cans get two- th,n� dorel at thee same t' me, wWv proba.biy 14P,� numey spent, a4l& a n. ideal, central Lcfatto-vw for the teem. cen ter. if I am. not mi4ta.kei4,v, there are plank for somel wort of parkin. fa.cdity ovv PrvmN&W Rd/ Far Years I ha�ve- thv� about the wasted/ space o -w Do-wvtie.Uy Rd/ "- rectty beh� the,, s"s' o -v / B wrU4tq-a4� Ave: rhe area ik Ldeat for a mult'v- Levet parkvn4 9araV'e1 O n.e/ svm i lar to- the &ne/ by the/ L awary, of ty larger. it could have o-ne level beto-w grot� an,ct two- above a/ c& o-coinpy ass wutchv area asl oawi t be acq u l re& f vv that block The/ lo-- catLo-vv &k ; deaf for thvk sort of stru,cturel - outt of the, way My other idea, arui/ yow may have already fi gttre& that outt, ik to- put a co-vwplete Toes v Center on/ top of the ga.ragel The firth. Level: There would bei ample -� s � spa.ce� �f thel Oxy &k cows de ng, 20,000 square feet f b -r the/ center. It wouU be locate& where n&&w wculcL not by al pro-Ulevw. Meru wrn ads lie ampler parka -o# for e-veryone/ a*i& mast o f a lI CL -n e mint for a nyo-nel wa -tt nW to- wiel th& fay cillty, AND, the reevv center wo-� &e, ly-UZlt u4i dtel pa -k/- �'structure ass, a,, f lknd aUbo-w. I a nv not an/ en# neer but I d wyuk/ th& cost of alL th;,s,, to- gedh.er, W&UU by Wk tha yv Lf constructed1 wparateLy. rhes -el might even be a,, c u nce/ to- fit aw a.ud itor m or a/ d a*'cel fac;, ay or evetv al fo-o& services of so -mel soft T'h.t,k vdeal may awn& like, al d rea vw, but t f that Teen. C en ter waw butt o -w that parkkd nW struz wee therel word& bei th ow, n des, of dollars, saved: Thel doU.curs, saved/ couU by put to- goo& wsel w ujiiw th& stru.cture ti el f. Acari -k to - B wrlf nq i Av& , to- a4/ & f r&nv the, the, parking s-tru.ctu,re, co"U be sauate& somewhere oppcs� to t a.rk/ iZd:, eU-her through, wader or over th&etc+Wwtg1bvAid atdLat po-�nt- I t is, po VA& that other than wvyWi f ham & ot4,Lt of thi�s, Ldea , bttt I have/ not see vv or hocwdl of Lt. I have thought for years, that a. reen Center, fvw B wrll �p, wouLrL be great. Lei's, be very ca ref 11 where weputXivvd ,s, most beattruftiLUttle,cvty. S%oc dy, P.S. - I wa4/bores%nSa.n.Mateo: My w' I have/ Uvedl- %n B u.rU*iga*ne'stince 1947. Ln" V I a IL -J V, 41 The City of Burlingame invites all members of the community to attend a workshop to help shape the new Housing Element for the Burlingame General Plan. identify community values set housing policy goals learn about housing needs shape creative solutions ...l` ^h, The workshop will be held, Qr Saturday, June 23, 2001 9-00 a.m. — 12*00 p.m Aw� Burlingame City Hall PY 501 Primrose Road Burlingame CA 94010 for additional information call (650)558-7250 CITY OF BURLINGAME ?ND UNIT AMNESTYPROGRAM FOR EXISTING SECOND UNITS ON PROPERTIES WITH SINGLE FAMILY HOUSES ON THEM To find out if you qualify, please contact Erika at the Planning Department by telephone at (650) 558-7252 or by email at planninga�burlingame.orq BURLINGAME FINANCE AUTHORITY BURLINGAME, CA JUNE 4, 2001 1. REGULAR MEETING CALLED TO ORDER A regular meeting of the Burlingame Finance Authority was held on the above date in the City Hall Council Chambers. The meeting was called to order at 7:05 p.m. by Mayor Joe Galligan. 2. PLEDGE OF ALLIENCE TO THE FLAG Led by Mary Griffin. 3. ROLL CALL Council Present: Coffey, Galligan, Janney, O'Mahony, Spinelli Council Absent: None 4. MINUTES Councilwoman O'Mahony made a motion to approve the minutes of May 21, 2001; seconded by Councilwoman Janney, approved unanimously by voice vote, 5-0. 5. PUBLIC COMMENTS There were no public comments. 6. NEW BUSINESS a. RESOLUTION AUTHORIZING ISSUANCE OF NOT TO EXCEED $15,000,000 AGGREGATE PRINCIPAL LEASE REVENUE BONDS AND SALE OF LEASE REVENUE BONDS AND RELATED NECESSARY ACTIONS; APPROVAL OF LEASE FROM AND SUBLEASE TO CITY OF CITY LIBRARY BUILDING AND APPROVAL OF DOCUMENTS TO FINANCE CORPORATION YARD RECONSTRUCTION Due to an error by the San Mateo Times Legal Ad department, the public hearing notice was not published until the date of the meeting, therefore, it was required to continue the public hearing until June 18, 2001. 7. ADJOURNMENT Meeting was adjourned at 7:08 p.m. Ann T. Musso Secretary to Burlingame Finance Authority Burlingame Financing Authority 1 June 4, 2001 BURLINGAME FINANCING AUTHORITY BURLINGAME REGULAR MEETING - MONDAY, MAY 219 2001 PAGE 1 OF 1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. . ROLL CALL 4. PUBLIC COMMENTS At this time persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M. Brown Act (the State local agency open meeting law) prohibits council from acting on any matter which is not on the agenda. It is the policy of council to refer such matters to staff for investigation and/or action. The Mayor may limit speakers to three minutes each. 5. NEW BUSINESS a. Set Public Hearing for June 4, 2001, for Resolution of the Burlingame Financing Authority Authorizing the Issuance and Sale of Lease Revenue Bonds to Finance a Corporation Yard Project; Authorizing Execution and Delivery of Lease Revenue Bonds; Authorizing the Procurement of Bond Insurance for the Bonds; Approving the Forms of a Trust Agreement, a Facilities Lease, and a Facilities Sublease; Approving Forms of and Authorizing Publication and Distribution of An Official Notice of Sale, A Notice of Intention to Sell Bonds, and an Official Statement Describing Said Bonds; and Authorizing Execution of Documents and the Taking of All Necessary Actions Relating to the Issuance of the Bonds 6. ADJOURNMENT NOTICE: Any attendees wishing accommodations for disabilities, please contact the City Clerk at (650) 558- 7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. NEXT MEETING — June 4, 2001 City of Burlingame CITY HALL - 501 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010 (650)558-7200 SVGGES%ED AC'T10N 7:00 p.m., Council Chambers Action 06`CITY W STAFF REPORT *Wl� AGENDA ITEM # 5a MTG. DATE 9/21/01 — / — TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITT D BY WA DATE: May 15, 2001 APPROVib FROM: Rahn Becker, Assistant City Manager/ BY ,'' � /L Administrative Services Director SUBJECT: Setting of Public Hearing for the Following Bond Financing Resolutions ACTION OF THE CITY COUNCIL: Resolution Approving the Issuance by the Burlingame Financing Authority of Not to Exceed $15,000,000 Aggregate Principal Lease Revenue Bonds to Finance Corporation Yard Project; Authorizing Execution and Delivery of a Facilities Lease and a Facilities Sublease; Approving Form of Official Statement and Authorizing Execution of Documents and the Taking of All Necessary Actions Relating to the Lease Financing with the Burlingame Financing Authority. ACTION OF THE BURLINGAME FINANCING AUTHORITY Resolution of the Burlingame Financing Authority Authorizing the Issuance and Sale of Lease Revenue Bonds to Finance a Corporation Yard Project; Authorizing Execution and Delivery of Lease Revenue Bonds; Authorizing the Procurement of Bond Insurance for the Bonds; Approving the Forms of a Trust Agreement, a Facilities Lease, and a Facilities Sublease; Approving Forms of and Authorizing Publication and Distribution of An Official Notice of Sale, A Notice of Intention to Sell Bonds, and an Official Statement Describing Said Bonds; and Authorizing Execution of Documents and the Taking of All Necessary Actions Relating to the Issuance of the Bonds. RECOMMENDATION: Set public hearing for Monday, June 4 at 7 p.m. regarding the financing of the corporation yard reconstruction project with lease revenue bonds. A separate meeting will be needed for the Burlingame Financing Authority and for the City Council Regular Meeting. The resolutions will be presented at the next meeting BACKGROUND: The capital projects plan calls for partial financing of the corporation yard reconstruction project with lease revenue bonds. The debt service of approximately $900,000 - $1,100,000 would be paid 50% from the TOT Reserve, 25% from the sewer fund and 25% from the water fund. Staff has generally assumed that the bonds would produce $10,000,000 of the total $15,000,000 project cost. The final amount will be determined once the bids are received, and in the context of the total capital projects plan. Therefore, the proposed resolutions call for a maximum issue of $15,000,000 that would produce an estimated $13,365,000 in construction proceeds. The Council will approve the final amount after the bids are received. BURLINGAME FINANCING AUTHORITY BURLINGAME, CALIFORNIA May 21, 2001 1. REGULAR MEETING CALLED TO ORDER A regular meeting of the Burlingame Finance Authority was held on the above date in the City Hall Council Chambers. The meeting was called to order at 7:02 p.m. by Vice Mayor Mike Spinelli. 2. PLEDGE OF ALLIENCE TO THE FLAG Led by Tony Dini. 3. ROLL CALL Council Present: Coffey, Janney, O'Mahony, Spinelli Council Absent: Galligan 4. PUBLIC COMMENTS There were no public comments. 5. NEW BUSINESS a. SET PUBLIC HEARING FOR JUNE 4, 2001, FOR RESOLUTION OF THE BURLINGAME FINANCING AUTHORITY AUTHORIZING THE ISSUANCE AND SALE OF LEASE REVENUE BONDS TO FINANCE A CORPORATION YARD PROJECT; AUTHORIZING EXECUTION AND DELIVERY OF LEASE REVENUE BONDS; AUTHORIZING THE PROCUREMENT OF BOND INSUR_A_NCE FOR THE BONDS; APPROVING THE FORMS OF A TRUST AGREEMENT, A FACILITIES LEASE, AND A FACILITIES SUBLEASE; APPROVING FORMS OF AND AUTHORIZING PUBLICATION AND DISTRIBUTION OF AN OFFICIAL NOTICE OF SALE, A NOTICE OF INTENTION AND DISTRIBUTION OF AN OFFICIAL NOTICE OF SALE, A NOTICE OF INTENTION TO SELL BONDS, AND AN OFFICIAL STATEMENT DESCRIBING SAID BONDS; AND AUTHORIZING EXECUTION OF DOCUMENTS AND THE TAKING OF ALL NECESSARY ACTIONS RELATING TO THE ISSUANCE OF THE BONDS CM Nantell explained the Burlingame Financing Authority will be holding a public hearing on June 4, 2001, regarding the proposed capital improvement program that will be funded through the Burlingame Financing Authority as well as the general fund. Councilwoman Janney made a motion to approve the setting of the public hearing on June 4, seconded by Councilwoman O'Mahony, approved by voice vote, 4-0-1. 6. ADJOURNMENT Vice Mayor Spinelli adjourned the meeting of the Burlingame Financing Authority at 7:11 p.m. Ann T. Musso Secretary for the Burlingame Financing Authority Burlingame Financing Authority May 21, 2001 BURLINGAME FINANCING AUTHORITY BURLINGAME REGULAR MEETING — MONDAY, JUNE 18, 2001 PAGE 1 OF 1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. MINUTES - Minutes of Regular Meeting, June 4, 2001 5. PUBLIC COMMENTS At this time persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M. Brown Act (the State local agency open meeting law) prohibits council from acting on any matter which is not on the agenda. It is the policy of council to refer such matters to staff for investigation and/or action. The Mayor may limit speakers to three minutes each. 6. PUBLIC HEARING a. Resolution Authorizing the Issuance and Sale of Lease Revenue Bonds and Related Necessary Actions and Approval of Documents to Finance Corporation Yard Reconstruction 7. ADJOURNMENT C"NOTICE: Any attendees wishing accommodations for disabilities, please contact the City Clerk at (650) 558- 7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. visit the City's website at www.burlin_game.org. Agendas and minutes are available at this site. City of Burlingame CITY HALL - 501 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010 (650)558-7200 SUGGESTED ACTION 7:00 p.m., Council Chambers Approval Public Hearing Continued from June 4, 2001 UNAPPROVED MINUTES BURLINGAME FINANCE AUTHORITY BURLINGAME, CA JUNE 4, 2001 1. REGULAR MEETING CALLED TO ORDER A regular meeting of the Burlingame Finance Authority was held on the above date in the City Hall Council Chambers. The meeting was called to order at 7:05 p.m. by Mayor Joe Galligan. 2. PLEDGE OF ALLIENCE TO THE FLAG Led by Mary Griffin. 3. ROLL CALL Council Present: Coffey, Galligan, Janney, O'Mahony, Spinelli Council Absent: None 4. MINUTES Councilwoman O'Mahony made a motion to approve the minutes of May 21, 2001; seconded by Councilwoman Janney, approved unanimously by voice vote, 5-0. 5. PUBLIC COMMENTS There were no public comments. 6. NEW BUSINESS a. RESOLUTION AUTHORIZING ISSUANCE OF NOT TO EXCEED $15,000,000 AGGREGATE PRINCIPAL LEASE REVENUE BONDS AND SALE OF LEASE REVENUE BONDS AND RELATED NECESSARY ACTIONS; APPROVAL OF LEASE FROM AND SUBLEASE TO CITY OF CITY LIBRARY BUILDING AND APPROVAL OF DOCUMENTS TO FINANCE CORPORATION YARD RECONSTRUCTION Due to an error by the San Mateo Times Legal Ad department, the public hearing notice was not published until the date of the meeting, therefore, it was required to continue the public hearing until June 18, 2001. 7. ADJOURNMENT Meeting was adjourned at 7:08 p.m. Ann T. Musso Secretary to Burlingame Finance Authority Burlingame Financing Authority 1 June 4, 2001 Unapproved Minutes CITY o� BURLINGAME FINANCING AUTHORITY BURLJNGAME STAFF REPORT AGENDA ITEM # 6a A.m Jua bOO MTG. DATE 6/18/01 TO: CHAIR AND GOVERNING BOARD sBYYBM DATE: May 24, 2001 APPROVED _ FROM: Rahn Becker, Assistant City Manager/ BY ILL" A Administrative Services Director SUBJECT: Resolution Authorizing the Issuance of Not To Exceed '$15,000,000 Aggregate Principal Lease Revenue Bonds and Sale of Lease Revenue Bonds and Related Necessary Actions; Approval of Lease From and Sublease To City of City Library Building and Approval of Documents to Finance Corporation Yard Reconstruction RECOMMENDATION: Approve the resolution. BACKGROUND: The capital projects plan calls for partial financing of the corporation yard reconstruction project with lease revenue bonds. The debt service of approximately $900,000 - $1,100,000 would be paid 50% from the TOT Reserve, 25% from the sewer fund and 25% from the water fund. The bonds will produce the largest share of the total $15,000,000 project cost. The final amount will be determined once the bids are received, and in the context of the total capital projects plan. Therefore, the proposed resolutions call for a maximum issue of $15,000,000 that would produce an estimated $13,365,000 in construction proceeds. The Council will approve the final amount after the bids are received. The 2001-02 Proposed Budget contains estimated funding for one interest payment during the 2001-02 fiscal year. When the actual amounts are established, some minor adjustment in the budget may be needed. The project calendar calls for bids to be received June 21 with award of the contract on or about July 16. The bond sizing, advertisement and sale would be conducted in tandem with the bid review and award process. BURLINGAME FINANCING AUTHORITY RESOLUTION NO. RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF LEASE REVENUE BONDS TO FINANCE A CORPORATION YARD PROJECT; AUTHORIZING EXECUTION AND DELIVERY OF LEASE REVENUE BONDS; AUTHORIZING THE PROCUREMENT OF BOND INSURANCE FOR THE BONDS; APPROVING THE FORMS OF A TRUST AGREEMENT, A FACILITIES LEASE, AND A FACILITIES SUBLEASE; APPROVING FORMS OF AND AUTHORIZING PUBLICATION AND DISTRIBUTION OF AN OFFICIAL NOTICE OF SALE, A NOTICE OF INTENTION TO SELL BONDS, AND AN OFFICIAL STATEMENT DESCRIBING SAID BONDS; AND AUTHORIZING EXECUTION OF DOCUMENTS AND THE TAKING OF ALL NECESSARY ACTIONS RELATING TO THE ISSUANCE OF THE BONDS WHEREAS, the City of Burlingame (the "City") and the Redevelopment Agency of the City of Burlingame (the "Agency") have heretofore executed a Joint Exercise of Powers Agreement, dated as of May 15, 1995 (the "Joint Powers Agreement"), by and between the City and the Agency, which Joint Powers Agreement creates and establishes the Burlingame Financing Authority (the "Authority"); and WHEREAS, pursuant to Article 4 of Chapter 5 of Division 7 of Title 1 of the Government Code of the State of California (the "Marks -Roos Local Bond Pooling Act of 1985") and the Joint Powers Agreement, the Authority is authorized to issue bonds for financing public capital improvements whenever there are significant public benefits; and WHEREAS, the Authority desires to issue bonds for the purpose of financing a corporation yard for the City (the "Project"); and WHEREAS, this Board of the Authority hereby determines that there are significant public benefits, including through demonstrable savings in the effective interest rates and bond issuance costs expected to be paid for the Bonds issued to finance the Project, and that it furthers the public purpose to assist in such financing; and WHEREAS, in order to achieve such significant public benefits and public purpose, this Board of the Authority desires to authorize the issuance and sale by public sale of not to exceed $15,000,000 in aggregate principal amount of its Burlingame Financing Authority Lease Revenue Bonds (Corporation Yard Project), Series 2001 (the 'Bonds"); and WHEREAS, there have been submitted and are on file with the Secretary of the Authority proposed forms of an Official Notice of Sale of Bonds, a Notice of Intention to Sell Bonds, and an Official Statement, all with respect to not to exceed $15,000,000 aggregate principal amount of Bonds proposed to be sold; and DOCSSF1:521639.2 WHEREAS, this Authority now desires to approve the form and authorize the publication of said Notices, and the distribution of a preliminary form of said Official Statement describing the Bonds and a final Official Statement for the Bonds; and WHEREAS, the Authority desires to enter into a Trust Agreement (the "Trust Agreement") with the trustee named therein (the "Trustee"), for the purpose of securing the Bonds; and WHEREAS, in order to finance the Project, the Authority desires to lease from the City certain facilities (the "Facilities") pursuant to a facilities lease (the "Facilities Lease") between the City and the Authority, and the Authority desires to lease back to the City the Facilities pursuant to a facilities sublease (the "Facilities Sublease") between the Authority and the City; and WHEREAS, there have been presented to this meeting proposed forms of the Trust Agreement, Facilities Lease, Facilities Sublease, Official Notice of Sale and Notice of Intention to Sell Bonds; NOW THEREFORE, the Governing Board of the Burlingame Financing Authority hereby finds, determines, declares and resolves, as follows: Section 1. The foregoing recitals are true and correct and the Authority hereby so finds and determines. Section 2. The issuance and sale of the Burlingame Financing Authority Lease Revenue Bonds (Corporation Yard Project), Series 2001, in an aggregate principal amount not to exceed $15,000,000, are hereby approved. Section 3. (a) The proposed form of Trust Agreement, tentatively dated as of August 1, 2001, by and between the Authority and Trustee, on file with the Secretary of the Authority, is hereby approved. The Executive Director of the Authority (or other officer designated by the Executive Director) is hereby authorized and directed for and in the name and on behalf of the Authority, to execute and deliver a trust agreement in substantially said form, with such changes therein as such officer may require or approve, such approval to be conclusively evidenced by the execution and delivery thereof. The date, maturity date or dates (not to exceed August 1, 2026), interest rate or rates (not to exceed a true interest cost of six percent (6%) per annum), interest payment dates, series, denominations, forms, registration privileges, manner of execution, place or places of payment, terms of redemption and other terms of the Bonds shall be as provided in said Trust Agreement, as finally executed. (b) BNY Western Trust Company is hereby approved and appointed as Trustee of the Authority with respect to the Bonds, and shall be authorized to act as Trustee in accordance with the terms of the Trust Agreement. (c) The Treasurer and Controller of the Authority is hereby authorized and directed to hold the funds and accounts created under the Trust Agreement and specified therein to be held by the Treasurer and Controller of the Authority, in trust as a fiduciary for the owners of the Bonds as set forth in said documents. DOCSSF1:521639.2 2 Section 4. The proposed form of Facilities Lease, tentatively dated as of August 1, 2001, by and between the City and the Authority, on file with the Secretary of the Authority, is hereby approved. The Executive Director (or other officer designated by the Executive Director) is hereby authorized and directed, for and in the name and on behalf of the Authority, to execute and deliver a facilities lease in substantially said form, with such changes therein as such officer may require or approve, such approval to be conclusively evidenced by the execution and delivery thereof, provided, however, that the term of said facilities lease shall end no later than August 1, 2035. Section 5. The proposed form of Facilities Sublease, tentatively dated as of August 1, 2001, by and between the Authority and City, on file with the Secretary of the Authority, is hereby approved. The Executive Director (or other officer designated by the Executive Director) is hereby authorized and directed, for and in the name and on behalf of the Authority, to execute and deliver a facilities sublease in substantially said form, with such changes therein as such officer may require or approve, such approval to be conclusively evidenced by the execution and delivery thereof; provided, however, that the term of said facilities sublease shall end no later than August 1, 2035. Section 6. The form of proposed Official Notice of Sale inviting bids for the Bonds, in substantially the form submitted to this Board and on file with the Secretary of the Authority is hereby approved, subject to such corrections, revisions or additions as deemed necessary by the Executive Director of the Authority. Kelling, Northcross & Nobriga, Oakland, California (herein called the "Financial Advisor"), is hereby authorized and directed to cause to be mailed to prospective bidders for the Bonds copies of said Official Notice of Sale in the form finally approved by the Executive Director of the Authority. Section 7. The form of proposed Notice of Intention to Sell Bonds, in substantially the form submitted to this Board and on file with the Secretary of the Authority, is hereby approved, subject to such corrections, revisions or additions as deemed necessary by the Executive Director of the Authority. The Executive. Director is hereby authorized and directed to cause said Notice of Intention to Sell Bonds to be published once at least fifteen days before the date of sale in THE BOND BUYER. Section 8. (a) The Executive Director, or his designee, is hereby authorized and directed to entertain bids for the Bonds, and to accept the lowest true interest cost bid, provided that (i) the true interest rate on the Bonds shall not exceed six percent (6%) per annum, and (ii) the price to be paid for the Bonds shall not be less than 99% of the par value thereof (without taking into account the premium, if any, for a policy of municipal bond insurance with respect to the Bonds), plus accrued interest, if any, to the date of delivery. If such true interest cost and price are acceptable to the Executive Director, the Executive Director is hereby authorized to award the sale of the Bonds to the maker of the best responsive bid for the Bonds; if no bid for the Bonds is acceptable, the Executive Director is requested to reject all bids for the Bonds and to re -bid the Bonds or, if the Executive Director shall deem it necessary, to sell the Bonds by negotiated sale as permitted by law. (b) The Authority hereby consents to obtaining a bid for the Bonds from the Financial Advisor. DOCSSF l : j 21639.2 Section 9. The officers of the Authority are hereby authorized to negotiate with providers of bond insurance for the Bonds, and, if the Executive Director determines it is in the best interests of the Authority and the City, to commit to purchase or enter into or approve agreements providing for bond insurance for some or all of the Bonds. Section 10. The proposed form of Preliminary Official Statement relating to the Bonds (the "Preliminary Official Statement"), on file with the Secretary of the Authority, is hereby approved, subject to such corrections, revisions or additions as deemed necessary or desirable by the Executive Director of the Authority. The Financial Advisor is hereby authorized and directed to cause to be printed and mailed to prospective bidders for the Bonds copies of the Preliminary Official Statement in substantially the same form of Official Statement approved and adopted as the Official Statement describing the Bonds, as so added to, corrected or revised, and to supply to the accepted bidder or bidders for the Bonds copies of the final Official Statement, completed to include the interest rate or rates, principal amounts, and final sale information. The Executive Director (or other officer designated by the Executive Director) is hereby authorized and directed to execute and deliver the final Official Statement (the "Official Statement) and to execute a certificate confirming that the Preliminary Official Statement has been "deemed final' by the Authority for purposes of Securities and Exchange Commission Rule 15c2-12. Section 11. The Executive Director (or other officer designated by the Executive Director) is hereby authorized on behalf of the Authority to execute a Continuing Disclosure Certificate containing such covenants of the Authority as shall be necessary to comply with the requirements of Securities and Exchange Commission Rule 15c2-12. The Authority hereby covenants and agrees that it will comply with and carry out all of the provisions of such Continuing Disclosure Certificate. Section 12. The officers and directors of the Authority are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents and certificates which they deem necessary or advisable in order to consummate the issuance, sale and delivery of the Bonds and otherwise to effectuate the purposes of this Resolution and the transactions contemplated hereby. Section 13. The officers and board members of the Authority are hereby authorized and directed, jointly and severally, to execute and deliver any Certificate of the Authority or Written Request of the Authority required to be delivered pursuant to the Trust Agreement. Section 14. This Resolution shall take effect from and after its adoption. DOCSSFI:521639.2 4 I hereby certify that the foregoing is a full, true and correct copy of a resolution duly passed and adopted by the Burlingame Financing Authority at a regular meeting thereof held on the 18th day of June, 2001, by the following vote of the members thereof: AYES: BOARDMEMBERS: NOES: BOARDMEMBERS: ABSENT: BOARDMEMBERS: Secretary DOCSSF1:521639.2 5 SECRETARY'S CERTIFICATE I, , Secretary of the Burlingame Financing Authority, do hereby certify as follows: The foregoing resolution is a full, true and correct copy of a resolution duly adopted by a vote of a majority of the members of the Governing Board of said Authority at a special meeting of the Governing Board of said Authority duly and legally held at City Hall, Burlingame, California, on June 18, 2001, of which meeting all of such members had due notice, as follows: AYES: NOES: ABSTAIN: ABSENT: An agenda of said meeting was posted at least 72 hours before said meeting at 501 Primrose Road, Burlingame, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda. I have carefully compared the foregoing with the original minutes of said meeting on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting and entered in said minutes. Said resolution has not been amended, modified or rescinded since the date of its adoption and the same is now in full force and effect. Dated: , 2001. DOCSSFI :521639.2 Secretary of the Burlingame Financing Authority i BURLINGAME FINANCING AUTHORITY RESOLUTION NO. 01-2001 RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF LEASE REVENUE BONDS TO FINANCE A CORPORATION YARD PROJECT; AUTHORIZING EXECUTION AND DELIVERY OF LEASE REVENUE BONDS; AUTHORIZING THE PROCUREMENT OF BOND INSURANCE FOR THE BONDS; APPROVING THE FORMS OF A TRUST AGREEMENT, A FACILITIES LEASE, AND A FACILITIES SUBLEASE; APPROVING FORMS OF AND AUTHORIZING PUBLICATION AND DISTRIBUTION OF AN OFFICIAL NOTICE OF SALE, A NOTICE OF INTENTION TO SELL BONDS, AND AN OFFICIAL STATEMENT DESCRIBING SAID BONDS; AND AUTHORIZING EXECUTION OF DOCUMENTS AND THE TAKING OF ALL NECESSARY ACTIONS RELATING TO THE ISSUANCE OF THE BONDS WHEREAS, the City of Burlingame (the "City") and the Redevelopment Agency of the City of Burlingame (the "Agency") have heretofore executed a Joint Exercise of Powers Agreement, dated as of May 15, 1995 (the "Joint Powers Agreement"), by and between the City and the Agency, which Joint Powers Agreement creates and establishes the Burlingame Financing Authority (the "Authority"); and WHEREAS, pursuant to Article 4 of Chapter 5 of Division 7 of Title 1 of the Government Code of the State of California (the "Marks -Roos Local Bond Pooling Act of 1985") and the Joint Powers Agreement, the Authority is authorized to issue bonds for financing public capital improvements whenever there are significant public benefits; and WHEREAS, the Authority desires to issue bonds for the purpose of financing a corporation yard for the City (the "Project"); and WHEREAS, this Board of the Authority hereby determines that there are significant public benefits, including through demonstrable savings in the effective interest rates and bond issuance costs expected to be paid for the Bonds issued to finance the Project, and that it furthers the public purpose to assist in such financing; and WHEREAS, in order to achieve such significant public benefits and public purpose, this Board of the Authority desires to authorize the issuance and sale by public sale of not to exceed $15,000,000 in aggregate principal amount of its Burlingame Financing Authority Lease Revenue Bonds (Corporation Yard Project), Series 2001 (the 'Bonds"); and WHEREAS, there have been submitted and are on file with the Secretary of the Authority proposed forms of an Official Notice of Sale of Bonds, a Notice of Intention to Sell Bonds, and an Official Statement, all with respect to not to exceed $15,000,000 aggregate principal amount of Bonds proposed to be sold; and DOCSSFI :21639.2 WHEREAS, this Authority now desires to approve the form and authorize the publication of said Notices, and the distribution of a preliminary form of said Official Statement describing the Bonds and a final Official Statement for the Bonds; and WHEREAS, the Authority desires to enter into a Trust Agreement (the "Trust Agreement") with the trustee named therein (the "Trustee"), for the purpose of securing the Bonds; and WHEREAS, in order to finance the Project, the Authority desires to lease from the City certain facilities (the "Facilities") pursuant to a facilities lease (the "Facilities Lease") between the City and the Authority, and the Authority desires to lease back to the City the Facilities pursuant to a facilities sublease (the "Facilities Sublease") between the Authority and the City; and WHEREAS, there have been presented to this meeting proposed forms of the Trust Agreement, Facilities Lease, Facilities Sublease, Official Notice of Sale and Notice of Intention to Sell Bonds; NOW THEREFORE, the Governing Board of the Burlingame Financing Authority hereby finds, determines, declares and resolves, as follows: Section 1. The foregoing recitals are true and correct and the Authority hereby so finds and determines. Section 2. The issuance and sale of the Burlingame Financing Authority Lease Revenue Bonds (Corporation Yard Project), Series 2001, in an aggregate principal amount not to exceed $15,000,000, are hereby approved. Section 3. (a) The proposed form of Trust Agreement, tentatively dated as of August 1, 2001, by and between the Authority and Trustee, on file with the Secretary of the Authority, is hereby approved. The Executive Director of the Authority (or other officer designated by the Executive Director) is hereby authorized and directed for and in the name and on behalf of the Authority, to execute and deliver a trust agreement in substantially said form, with such changes therein as such officer may require or approve, such approval to be conclusively evidenced by the execution and delivery thereof. The date, maturity date or dates (not to exceed August 1, 2026), interest rate or rates (not to exceed a true interest cost of six percent (6%) per annum), interest payment dates, series, denominations, forms, registration privileges, manner of execution, place or places of payment, terms of redemption and other terms of the Bonds shall be as provided in said Trust Agreement, as finally executed. (b) BNY Western Trust Company is hereby approved and appointed as Trustee of the Authority with respect to the Bonds, and shall be authorized to act as Trustee in accordance with the terms of the Trust Agreement. (c) The Treasurer and Controller of the Authority is hereby authorized and directed to hold the funds and accounts created under the Trust Agreement and specified therein to be held by the Treasurer and Controller of the Authority, in trust as a fiduciary for the owners of the Bonds as set forth in said documents. DocssFI :iz1639,2 2 Section 4. The proposed form of Facilities Lease, tentatively dated as of August 1, 2001, by and between the City and the Authority, on file with the Secretary of the Authority, is hereby approved. The Executive Director (or other officer designated by the Executive Director) is hereby authorized and directed, for and in the name and on behalf of the Authority, to execute and deliver a facilities lease in substantially said form, with such changes therein as such officer may require or approve, such approval to be conclusively evidenced by the execution and delivery thereof; provided, however, that the term of said facilities lease shall end no later than August 1, 2035. Section 5. The proposed form of Facilities Sublease, tentatively dated as of August 1, 2001, by and between the Authority and City, on file with the Secretary of the Authority, is hereby approved. The Executive Director (or other officer designated by the Executive Director) is hereby authorized and directed, for and in the name and on behalf of the Authority, to execute and deliver a facilities sublease in substantially said form, with such changes therein as such officer may require or approve, such approval to be conclusively evidenced by the execution and delivery thereof; provided, however, that the term of said facilities sublease shall end no later than August 1, 2035. Section 6. The form of proposed Official Notice of Sale inviting bids for the Bonds, in substantially the form submitted to this Board and on file with the Secretary of the Authority is hereby approved, subject to such corrections, revisions or additions as deemed necessary by the Executive Director of the Authority. Kelling, Northcross & Nobriga, Oakland, California (herein called the "Financial Advisor"), is hereby authorized and directed to cause to be mailed to prospective bidders for the Bonds copies of said Official Notice of Sale in the form finally approved by the Executive Director of the Authority. Section 7. The form of proposed Notice of Intention to Sell Bonds, in substantially the form submitted to this Board and on file with the Secretary of the Authority, is hereby approved, subject to such corrections, revisions or additions as deemed necessary by the Executive Director of the Authority. The Executive Director is hereby authorized and directed to cause said Notice of Intention to Sell Bonds to be published once at least fifteen days before the date of sale in THE BOND BUYER. Section 8. (a) The Executive Director, or his designee, is hereby authorized and directed to entertain bids for the Bonds, and to accept the lowest true interest cost bid, provided that (i) the true interest rate on the Bonds shall not exceed six percent (6%) per annum, and (ii) the price to be paid for the Bonds shall not be less than 99% of the par value thereof (without taking into account the premium, if any, for a policy of municipal bond insurance with respect to the Bonds), plus accrued interest, if any, to the date of delivery. If such true interest cost and price are acceptable to the Executive Director, the Executive Director is hereby authorized to award the sale of the Bonds to the maker of the best responsive bid for the Bonds; if no bid for the Bonds is acceptable, the Executive Director is requested to reject all bids for the Bonds and to re -bid the Bonds or, if the Executive Director shall deem it necessary, to sell the Bonds by negotiated sale as permitted by law. (b) The Authority hereby consents to obtaining a bid for the Bonds from the Financial Advisor. nOCSSFI :;z 1639.' Section 9. The officers of the Authority are hereby authorized to negotiate with providers of bond insurance for the Bonds, and, if the Executive Director determines it is in the best interests of the Authority and the City, to commit to purchase or enter into or approve agreements providing for bond insurance for some or all of the Bonds. Section 10. The proposed form of Preliminary Official Statement relating to the Bonds (the "Preliminary Official Statement"), on file with the Secretary of the Authority, is hereby approved, subject to such corrections, revisions or additions as deemed necessary or desirable by the Executive Director of the Authority. The Financial Advisor is hereby authorized and directed to cause to be printed and mailed to prospective bidders for the Bonds copies of the Preliminary Official Statement in substantially the same form of Official Statement approved and adopted as the Official Statement describing the Bonds, as so added to, corrected or revised, and to supply to the accepted bidder or bidders for the Bonds copies of the final Official Statement, completed to include the interest rate or rates, principal amounts, and final sale information. The Executive Director (or other officer designated by the Executive Director) is hereby authorized and directed to execute and deliver the final Official Statement (the "Official Statement") and to execute a certificate confirming that the Preliminary Official Statement has been "deemed final" by the Authority for purposes of Securities and Exchange Commission Rule 15c2-12. Section 11. The Executive Director (or other officer designated by the Executive Director) is hereby authorized on behalf of the Authority to execute a Continuing Disclosure Certificate containing such covenants of the Authority as shall be necessary to comply with the requirements of Securities and Exchange Commission Rule 15c2-12. The Authority hereby covenants and agrees that it will comply with and carry out all of the provisions of such Continuing Disclosure Certificate. Section 12. The officers and directors of the Authority are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents and certificates which they deem necessary or advisable in order to consummate the issuance, sale and delivery of the Bonds and otherwise to effectuate the purposes of this Resolution and the transactions contemplated hereby. Section 13. The officers and board members of the Authority are hereby authorized and directed, jointly and severally, to execute and deliver any Certificate of the Authority or Written Request of the Authority required to be delivered pursuant to the Trust Agreement. Section 14. This Resolution shall take effect from and after its adoption. D0CSSFI ;-)16392 4 I hereby certify that the foregoing is a full, true and correct copy of a resolution duly passed and adopted by the Burlingame Financing Authority at a regular meeting thereof held on the 18th day of June, 2001, by the following vote of the members thereof - AYES: BOARDMEMBERS: COFFEY, GALLIGAN, JANNEY, O'MAHONY, SPINELLI NOES: BOARDMEMBERS: NONE ABSENT: BOARDMEMBERS: NONE t ' t Secretary -Bqa d Mejnb \r DOCSSFI :521639.2 5 SECRETARY'S CERTIFICATE 1, Ann T. Muscn , Secretary of the Burlingame Financing Authority, do hereby certify as follows: The foregoing resolution is a full, true and correct copy of a resolution duly adopted by a vote of a majority of the members of the Governing Board of said Authority at a special meeting of the Governing Board of said Authority duly and legally held at City Hall, Burlingame, California, on June 18, 2001, of which meeting all of such members had due notice, as follows: AYES: COFFEY, GALLIGAN, JANNEY, O'MAHONY, SPINELLI NOES: NONE ABSTAIN: NONE ABSENT: NONE An agenda of said meeting was posted at least 72 hours before said meeting at 501 Primrose Road, Burlingame, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda. I have carefully compared the foregoing with the original minutes of said meeting on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting and entered in said minutes. Said resolution has not been amended, modified or rescinded since the date of its adoption and the same is now in full force and effect. Dated: JUNE 18 , 2001. DOCSSFI :521(39.2 ax ' ✓ V)ttt4,6D Secretary of the Burlingame Financing Authority BURLINGAME FINANCING AUTHORITY BURLINGAME REGULAR MEETING - MONDAY, JUNE 4, 2001 PAGE 1 OF 1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. MINUTES - Minutes of Regular Meeting, May 21, 2001 5. PUBLIC COMMENTS At this time persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M. Brown Act (the State local agency open meeting law) prohibits council from acting on any matter which is not on the agenda. It is the policy of council to refer such matters to staff for investigation and/or action. The Mayor may limit speakers to three minutes each. 6. PUBLIC HEARING a. RESOLUTION Authorizing Issuance of Not to Exceed $15,000,000 Aggregate Principal Lease Revenue Bonds and Sale of Lease Revenue Bonds and Related Necessary Actions; Approval of Lease From and Sublease to City of City Library Building and Approval of Documents to Finance Corporation Yard Reconstruction 7. ADJOURNMENT NOTICE: Any attendees wishing accommodations for disabilities, please contact the City Clerk at (650) 558- 7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www.burlingame.org. Agendas and minutes are available at this site. 1+— City of Burlingame CITY HALL - 501 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010 (650)558-7200 SUGGESTED ACTION 7:00 p.m., Council Chambers Approval Hearing/Action r� UNAPPROVED MINUTES BURLINGAME FINANCE AUTHORITY BURLINGAME, CA JUNE 49 2001 1. REGULAR MEETING CALLED TO ORDER A regular meeting of the Burlingame Finance Authority was held on the above date in the City Hall Council Chambers. The meeting was called to order at 7:05 p.m. by Mayor Joe Galligan. 2. PLEDGE OF ALLIENCE TO THE FLAG Led by Mary Griffin. 3. ROLL CALL Council Present: Coffey, Galligan, Janney, O'Mahony, Spinelli Council Absent: None 4. MINUTES Councilwoman O'Mahony made a motion to approve the minutes of May 21, 2001; seconded by Councilwoman Janney, approved unanimously by voice vote, 5-0. 5. PUBLIC COMMENTS There were no public comments. 6. NEW BUSINESS a. RESOLUTION AUTHORIZING ISSUANCE OF NOT TO EXCEED $15,000,000 AGGREGATE PRINCIPAL LEASE REVENUE BONDS AND SALE OF LEASE REVENUE BONDS AND RELATED NECESSARY ACTIONS; APPROVAL OF LEASE FROM AND SUBLEASE TO CITY OF CITY LIBRARY BUILDING AND APPROVAL OF DOCUMENTS TO FINANCE CORPORATION YARD RECONSTRUCTION Due to an error by the San Mateo Times Legal Ad department, the public hearing notice was not published until the date of the meeting, therefore, it was required to continue the public hearing until June 18, 2001. 7. ADJOURNMENT Meeting was adjourned at 7:08 p.m. Burlingame Financing Authority Unapproved Minutes Ann T. Musso Secretary to Burlingame Finance Authority 1 June 4, 2001 TY BURLINGAME FINANCING AUTHORITY STAFF REPORT AGENDA ITEM # 6 a ��. MTG. a DATE 6/18/01 To: CHAIR AND GOVERNING BOARD DATE: May 24, 2001 FROM: Rahn Becker, Assistant City Manager/ Administrative Services Director &ZAAPPROVEDBY suwEcT: Resolution Authorizing the Issuance of Not To Exceed 15,000,000 Aggregate Principal Lease Revenue Bonds and Sale of Lease Revenue Bonds and Related Necessary Actions; Approval of Lease From and Sublease To City of City Library Building and Approval of Documents to Finance Corporation Yard Reconstruction RECOMMENDATION: Approve the resolution. BACKGROUND: The capital projects plan calls for partial financing of the corporation yard reconstruction project with lease revenue bonds. The debt service of approximately $900,000 - $1,100,000 would be paid 50% from the TOT Reserve, 25% from the sewer fund and 25% from the water fund. The bonds will produce the largest share of the total $15,000,000 project cost. The final amount will be determined once the bids are received, and in the context of the total capital projects plan. Therefore, the proposed resolutions call for a maximum issue of $15,000,000 that would produce an estimated $13,365,000 in construction proceeds. The Council will approve the final amount after the bids are received. The 2001-02 Proposed Budget contains estimated funding for one interest payment during the 2001-02 fiscal year. When the actual amounts are established, some minor adjustment in the budget may be needed. The project calendar calls for bids to be received June 21 with award of the contract on or about July 16. The bond sizing, advertisement and sale would be conducted in tandem with the bid review and award process. BURLINGAME FINANCING AUTHORITY RESOLUTION NO. RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF LEASE REVENUE BONDS TO FINANCE A CORPORATION YARD PROJECT; AUTHORIZING EXECUTION AND DELIVERY OF LEASE REVENUE BONDS; AUTHORIZING THE PROCUREMENT OF BOND INSURANCE FOR THE BONDS; APPROVING THE FORMS OF A TRUST AGREEMENT, A FACILITIES LEASE, AND A FACILITIES SUBLEASE; APPROVING FORMS OF AND AUTHORIZING PUBLICATION AND DISTRIBUTION OF AN OFFICIAL NOTICE OF SALE, A NOTICE OF INTENTION TO SELL BONDS, AND AN OFFICIAL STATEMENT DESCRIBING SAID BONDS; AND AUTHORIZING EXECUTION OF DOCUMENTS AND THE TAKING OF ALL NECESSARY ACTIONS RELATING TO THE ISSUANCE OF THE BONDS WHEREAS, the City of Burlingame (the "City") and the Redevelopment Agency of the City of Burlingame (the "Agency") have heretofore executed a Joint Exercise of Powers Agreement, dated as of May 15, 1995 (the "Joint Powers Agreement"), by and between the City and the Agency, which Joint Powers Agreement creates and establishes the Burlingame Financing Authority (the "Authority"); and WHEREAS, pursuant to Article 4 of Chapter 5 of Division 7 of Title 1 of the Government Code of the State of California (the "Marks -Roos Local Bond Pooling Act of 1985") and the Joint Powers Agreement, the Authority is authorized to issue bonds for financing public capital improvements whenever there are significant public benefits; and WHEREAS, the Authority desires to issue bonds for the purpose of financing a corporation yard for the City (the "Project"); and WHEREAS, this Board of the Authority hereby determines that there are significant public benefits, including through demonstrable savings in the effective interest rates and bond issuance costs expected to be paid for the Bonds issued to finance the Project, and that it furthers the public purpose to assist in such financing; and WHEREAS, in order to achieve such significant public benefits and public purpose, this Board of the Authority desires to authorize the issuance and sale by public sale of not to exceed $15,000,000 in aggregate principal amount of its Burlingame Financing Authority Lease Revenue Bonds (Corporation Yard Project), Series 2001 (the 'Bonds"); and WHEREAS, there have been submitted and are on file with the Secretary of the Authority proposed forms of an Official Notice of Sale of Bonds, a Notice of Intention to Sell Bonds, and an Official Statement, all with respect to not to exceed $15,000,000 aggregate principal amount of Bonds proposed to be sold; and DOCSSF1:521639.2 WHEREAS, this Authority now desires to approve the form and authorize the publication of said Notices, and the distribution of a preliminary form of said Official Statement describing the Bonds and a final Official Statement for the Bonds; and WHEREAS, the Authority desires to enter into a Trust Agreement (the "Trust Agreement") with the trustee named therein (the "Trustee"), for the purpose of securing the Bonds; and WHEREAS, in order to finance the Project, the Authority desires to lease from the City certain facilities (the "Facilities") pursuant to a facilities lease (the "Facilities Lease") between the City and the Authority, and the Authority desires to lease back to the City the Facilities pursuant to a facilities sublease (the "Facilities Sublease") between the Authority and the City; and WHEREAS, there have been presented to this meeting proposed forms of the Trust Agreement, Facilities Lease, Facilities Sublease, Official Notice of Sale and Notice of Intention to Sell Bonds; NOW THEREFORE, the Governing Board of the Burlingame Financing Authority hereby finds, determines, declares and resolves, as follows: Section 1. The foregoing recitals are true and correct and the Authority hereby so finds and determines. Section 2. The issuance and sale of the Burlingame Financing Authority Lease Revenue Bonds (Corporation Yard Project), Series 2001, in an aggregate principal amount not to exceed $15,000,000, are hereby approved. Section 3. (a) The proposed form of Trust Agreement, tentatively dated as of August 1, 2001, by and between the Authority and Trustee, on file with the Secretary of the Authority, is hereby approved. The Executive Director of the Authority (or other officer designated by the Executive Director) is hereby authorized and directed for and in the name and on behalf of the Authority, to execute and deliver a trust agreement in substantially said form, with such changes therein as such officer may require or approve, such approval to be conclusively evidenced by the execution and delivery thereof. The date, maturity date or dates (not to exceed August 1, 2026), interest rate or rates (not to exceed a true interest cost of six percent (6%) per annum), interest payment dates, series, denominations, forms, registration privileges, manner of execution, place or places of payment, terms of redemption and other terms of the Bonds shall be as provided in said Trust Agreement, as finally executed. (b) BNY Western Trust Company is hereby approved and appointed as Trustee of the Authority with respect to the Bonds, and shall be authorized to act as Trustee in accordance with the terms of the Trust Agreement. (c) The Treasurer and Controller of the Authority is hereby authorized and directed to hold the funds and accounts created under the Trust Agreement and specified therein to be held by the Treasurer and Controller of the Authority, in trust as a fiduciary for the owners of the Bonds as set forth in said documents. lx,X Ssr1:521(,3').2 2 Section 4. The proposed form of Facilities Lease, tentatively dated as of August 1, 2001, by and between the City and the Authority, on file with the Secretary of the Authority, is hereby approved. The Executive Director (or other officer designated by the Executive Director) is hereby authorized and directed, for and in the name and on behalf of the Authority, to execute and deliver a facilities lease in substantially said form, with such changes therein as such officer may require or approve, such approval to be conclusively evidenced by the execution and delivery thereof; provided, however, that the term of said facilities lease shall end no later than August 1, 2035. Section 5. The proposed form of Facilities Sublease, tentatively dated as of August 1, 2001, by and between the Authority and City, on file with the Secretary of the Authority, is hereby approved. The Executive Director (or other officer designated by the Executive Director) is hereby authorized and directed, for and in the name and on behalf of the Authority, to execute and deliver a facilities sublease in substantially said form, with such changes therein as such officer may require or approve, such approval to be conclusively evidenced by the execution and delivery thereof, provided, however, that the term of said facilities sublease shall end no later than August 1, 2035. Section 6. The form of proposed Official Notice of Sale inviting bids for the Bonds, in substantially the form submitted to this Board and on file with the Secretary of the Authority is hereby approved, subject to such corrections, revisions or additions as deemed necessary by the Executive Director of the Authority. Kelling, Northcross & Nobriga, Oakland, California (herein called the "Financial Advisor"), is hereby authorized and directed to cause to be mailed to prospective bidders for the Bonds copies of said Official Notice of Sale in the form finally approved by the Executive Director of the Authority. Section 7. The form of proposed Notice of Intention to Sell Bonds, in substantially the form submitted to this Board and on file with the Secretary of the Authority, is hereby approved, subject to such corrections, revisions or additions as deemed necessary by the Executive Director of the Authority. The Executive Director is hereby authorized and directed to cause said Notice of Intention to Sell Bonds to be published once at least fifteen days before the date of sale in THE BOND BUYER. Section 8. (a) The Executive Director, or his designee, is hereby authorized and directed to entertain bids for the Bonds, and to accept the lowest true interest cost bid, provided that (i) the true interest rate on the Bonds shall not exceed six percent (6%) per annum, and (ii) the price to be paid for the Bonds shall not be less than 99% of the par value thereof (without taking into account the premium, if any, for a policy of municipal bond insurance with respect to the Bonds), plus accrued interest, if any, to the date of delivery. If such true interest cost and price are acceptable to the Executive Director, the Executive Director is hereby authorized to award the sale of the Bonds to the maker of the best responsive bid for the Bonds; if no bid for the Bonds is acceptable, the Executive Director is requested to reject all bids for the Bonds and to re -bid the Bonds or, if the Executive Director shall deem it necessary, to sell the Bonds by negotiated sale as permitted by law. (b) The Authority hereby consents to obtaining a bid for the Bonds from the Financial Advisor. Docs r 1-2109 2 Section 9. The officers of the Authority are hereby authorized to negotiate with providers of bond insurance for the Bonds, and, if the Executive Director determines it is in the best interests of the Authority and the City, to commit to purchase or enter into or approve agreements providing for bond insurance for some or all of the Bonds. Section 10. The proposed form of Preliminary Official Statement relating to the Bonds (the "Preliminary Official Statement"), on file with the Secretary of the Authority, is hereby approved, subject to such corrections, revisions or additions as deemed necessary or desirable by the Executive Director of the Authority. The Financial Advisor is hereby authorized and directed to cause to be printed and mailed to prospective bidders for the Bonds copies of the Preliminary Official Statement in substantially the same form of Official Statement approved and adopted as the Official Statement describing the Bonds, as so added to, corrected or revised, and to supply to the accepted bidder or bidders for the Bonds copies of the final Official Statement, completed to include the interest rate or rates, principal amounts, and final sale information. The Executive Director (or other officer designated by the Executive Director) is hereby authorized and directed to execute and deliver the final Official Statement (the "Official Statement") and to execute a certificate confirming that the Preliminary Official Statement has been "deemed final" by the Authority for purposes of Securities and Exchange Commission Rule 15c2-12. Section 11. The Executive Director (or other officer designated by the Executive Director) is hereby authorized on behalf of the Authority to execute a Continuing Disclosure Certificate containing such covenants of the Authority as shall be necessary to comply with the requirements of Securities and Exchange Commission Rule 15c2-12. The Authority hereby covenants and agrees that it will comply with and carry out all of the provisions of such Continuing Disclosure Certificate. Section 12. The officers and directors of the Authority are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents and certificates which they deem necessary or advisable in order to consummate the issuance, sale and delivery of the Bonds and otherwise to effectuate the purposes of this Resolution and the transactions contemplated hereby. Section 13. The officers and board members of the Authority are hereby authorized and directed, jointly and severally, to execute and deliver any Certificate of the Authority or Written Request of the Authority required to be delivered pursuant to the Trust Agreement. Section 14. This Resolution shall take effect from and after its adoption. DOCSSF1:521639.2 4 I hereby certify that the foregoing is a full, true and correct copy of a resolution duly passed and adopted by the Burlingame Financing Authority at a regular meeting thereof held on the 18th day of June, 2001, by the following vote of the members thereof: AYES: BOARDMEMBERS: NOES: BOARDMEMBERS: ABSENT: BOARDMEMBERS: Secretary DOCSSF1:521639.2 5 SECRETARY'S CERTIFICATE I, , Secretary of the Burlingame Financing Authority, do hereby certify as follows: The foregoing resolution is a full, true and correct copy of a resolution duly adopted by a vote of a majority of the members of the Governing Board of said Authority at a special meeting of the Governing Board of said Authority duly and legally held at City Hall, Burlingame, California, on June 18, 2001, of which meeting all of such members had due notice, as follows: AYES: NOES: ABSTAIN: ABSENT: An agenda of said meeting was posted at least 72 hours before said meeting at 501 Primrose Road, Burlingame, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda. I have carefully compared the foregoing with the original minutes of said meeting on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting and entered in said minutes. Said resolution has not been amended, modified or rescinded since the date of its adoption and the same is now in full force and effect. Dated: , 2001. DOCSSF1:521639.2 Secretary of the Burlingame Financing Authority CITY 0 BURUNGAME s q� BURLINGAME CITY COUNCIL BUDGET STUDY SESSION BURLINGAME, CA JUNE 5, 2001 1. MEETING CALLED TO ORDER A special budget study session of the Burlingame City Council was held on the above date in Conference Room A. The meeting was called to order at 5:00 p.m. by Mayor Joe Galligan. 2. ROLL CALL Council Present: Coffey, Galligan, Janney, O'Mahony, Spinelli Council Absent: None 3. REPORT ON DESIGNATED RESERVES IN 2001/02 BUDGET Assistant City Manager/Finance Director Becker noted two years ago, the City Council expressed the desire to not allow the general fund balance to drop below a target level of approximately $9-$10 million. At that time, Council took no formal action, but staff has since presented budgets that achieve this target. This fiscal year, with the growth in general fund revenues, is an opportune time to formally establish a reserve policy and fund the reserves at desired levels. In addition, the 2001-02 proposed budget establishes three new internal service funds. These funds — Equipment Maintenance, Facilities Service, and Information Technology — provide the operating department with vehicle, building maintenance and computer/telephone services respectively and charge the departments for maintenance and future purchase of equipment and infrastructure. These funds allow a more accurate cost of operating budget services, and permit a more level budgeting for expenditures, given the large costs of some vehicles and equipment. The following additional reserves are reflected in the financial summary of the budget: Contingency Reserve, Performance Recognition Program Reserve, PERS Retirement Contribution Reserve, and General Reserve. The proposed resolution calls for annual review of the amount and sufficiency of reserves. This analysis would be contained in the proposed budget. All expenditures from reserves would require council action. During the coming year, additional analysis is required to determine more precisely the proper amounts for the internal service funds. 4. REVIEW 2001-02 BUDGET AND CAPITAL PROGRAM Each Council Members discussed the budget for the department(s) they were responsible for reviewing. Burlingame City Council 1 June 5, 2001 Budget Study Session Mayor Galligan presented a list comparing the contributions made to local community groups; Council discussed each group and agreed upon an amount to contribute during the 2001/02 budget year. 5. COUNCIL COMMENTS Mayor Galligan noted this is a cautionary budget; anticipating revenues to be down and are recognizing to keep good employees in this area, pay needs to be increased and this budget reflects both needs. Feels the City is headed in the right direction. Vice Mayor Spinelli expressed one of the strengths of Burlingame has been the fiscal conservatism over time that has kept the City financially strong due to planning for the future and looking ahead. Council thanked City Manager Nantell and Assistant City Manager Becker for their hard work on the budget. 6. PUBLIC COMMENTS A representative from "Sustainable San Mateo County" thanked Council for the funding last year and for their continued support in 2001/02. Melissa Guittarez from "Burlingame Community Theater" also thanked Council for the past funding and continued support for their theater program. City Attorney Anderson noted that the State Supreme Court passed a ruling that will jeopardize some of the City's tax revenue; need to set a special meeting for July 23rd to look at a possible ballot proposition for the November 6, 2001 election. 7. ADJOURNMENT Mayor Galligan adjourned the meeting at 6:55 p.m. Ann T. Musso City Clerk May 21, 2001 Burlingame City Council 2 Budget Study Session BURLINGAME CITY COUNCIL AGENDA BURLINGAME BUDGET STUDY MEETING - TUESDAY, ,TUNE 5, 2001 PAGE I OF1 REVISED TIME! 1. CALL TO ORDER 2. ROLL CALL 3. REPORT ON DESIGNATED RESERVES IN 2001/02 BUDGET 4. REVIEW 2001-02 BUDGET AND CAPITAL PROGRAM a. Manager's Remarks b. Financial Overview C. Operating Departments d. Capital Improvement Program e. Community Groups 5. COUNCIL COMMENTS 6. PUBLIC COMMENTS - At this time, persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M. Brown Act (the State local agency open meeting law) prohibits council from acting on any matter which is not on the agenda. Itis the policy of council to refer such matters to staff for investigation and/or action. Speakers are requested to fill out a "request to speak" card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 7. ADJOURNMENT NOTICE: Any attendees wishing accommodations for disabilities, please contact the City Clerk at (650) 558- 7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at www. bLid ingame. ort;. Agendas and minutes are available at this site. NEXT MEETING —June 18, 2001 City of Burlingame CITY HALL - 501 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010 (650)558-7200 S'l:`GGESTLD ACTION 5:00 p.m., Conference Room A Review/Discussion Review/Discussion CITY o� STAFF REPORT �RIJNCiAME AM" nuc e TO: HONORABLE MAYOR AND CITY COUNCIL DATE: May 30, 2001 FROM: Rahn Becker, Assistant City Manager/ Administrative Services Director AGENDA ITEM # Study MTG. DATE 6-5-01 APPROVED /A% BY ' " �� SUBJECT: Establishment of Internal Service and Reserve Funds in 2001-02 Budget RECOMMENDATION: Review and discuss. If Council concurs with this approach, a resolution formally establishing the funds will be presented for approval at the June 18 Council meeting. BACKGROUND: Two years ago, the City Council expressed the desire to not allow the general fund balance to drop below a target level of approximately $9-$10 million. At that time, Council took no formal action, but staff has since presented budgets that achieve this target. This fiscal year, with the growth in general fund revenues, we have an opportune time to formally establish a reserve policy and fund the reserve at desired levels. In addition, the 2001-02 Proposed Budget establishes three new internal service funds. These funds—Equipment Maintenance, Facilities Service, and Information Technology—provide the operating departments with vehicle, building maintenance and computer/telephone services respectively and charge the departments for maintenance and future purchase of equipment and infrastructure. These funds allow a more accurate cost of operating budget services, and permit a more level budgeting for expenditures, given the large cost of some vehicles and equipment. Taking this formal action moves the presentation of our financial reserves from, essentially, an undefined fund balance, to a logical, defined series of reserves that speak to both known future risks and to unplanned major emergencies requiring significant and immediate outlays (e.g. major catastrophe or revenue reversal.) The proposed internal service funds require reserves to account for prior depreciation of current equipment. In this instance, the depreciation becomes a replacement reserve. When the vehicle or equipment reaches the end of its useful life, the reserves are sufficient to pay for replacement. A detailed analysis was conducted for the Equipment Services Fund, since cost information for the city fleet was readily available. This fund requires $3,000,000 to make up for prior depreciation. The Facilities Service and Information Technology Funds require further research, but a preliminary estimate of $300,000 for Facilities Services and $180,000 for Information Technology should be sufficient based on approximate expenditures for the anticipated work and equipment. Any expenditure from these reserves would be a part of the budget presentation, or be approved by City Council during the year for emergencies. The following additional reserves are reflected in the financial summary of the budget and are recommended for the reasons below: Continzencv Reserve: In the past, a small contingency appropriation of $30-40,000 was included in the Non -Department budget. Historically, unanticipated needs exceeded this small amount, and transfers submitted to Council came directly from the unreserved fund balance. A total of $500,000 is recommended in a designated reserve for emergencies and unanticipated needs for 2001-02. Performance Recognition Prop -ram Reserve: A reserve equal to 5% of salaries, $972,000, will be established after the beginning of the fiscal year for the city manager's proposed performance incentive program. At this point, not all bargaining groups have indicated their interest in this program. The reserve will be formally established when the program is finalized. PERS Retirement Contribution Reserve: For this fiscal year and next, our PERS employer contribution rate is at 0%. However, we have budgeted 3% for each employee. The normal actuarial costs, in the absence of the surpluses presently enjoyed by PERS, are 6.643% of payroll for miscellaneous employees, 13.243% for police safety employees, and 12.352% for fire safety employees. To cushion the transition from our current zero rate and these figures, a reserve is recommended equal to two years of normal actuarial cost for PERS — $3,625,000 — be established after July 1. General Reserve: This reserve is intended for major emergencies, significant revenue reversals, and similar events that cannot accurately be calculated. A total of $5,500,000 is recommended for this set aside. Wide arrays of policies exist in other cities, and the Government Finance Officers Association offers no specific guidelines. A survey of five Bay Area cities with reserve policies showed a range of general fund reserves ranging from 13% — 20% of general fund revenues. The cities considered emergencies, future capital needs and expenditure -leveling objectives, but also relative volatility of the revenue base, e.g. a single sales taxpayer contributing a high percentage of total tax. In Burlingame, we have weathered the loss of our number one sales taxpayer twice, with little impact, but we are witnessing an increase concentration of taxes from the automobile sales category, which was 38% of total sales tax in 2000. A more serious disruption occurred in the wake of the 1989 Loma Prieta earthquake, which destroyed one Burlingame hotel, and put the Hyatt Regency out of service for over one year. This reduced city hotel tax revenues the following year by over $1 million. A more significant, but often -overlooked impact on general fund revenues, is action by the state or federal government to eliminate a revenue or transfer proceeds to another use. This action has reduced city revenues by a cumulative $10 million since 1981, with an annual impact of just over $1 million. It is interesting to note that this cumulative loss is the approximate size of the proposed debt issue for the corporation yard reconstruction. The specter of the current electric utility crisis, and the related draw down on state reserves to pay for electricity has raised local fears of another state raid on city coffers. The proposed resolution calls for annual review of the amount and sufficiency of reserves. This analysis would be contained in the Proposed Budget. All expenditures from reserves would require council action. During the coming year, additional analysis is required to determine more precisely the proper amounts for the internal service funds. CITY OF BURLINGAME TO: Honorable Mayor and City Council FROM: City Manager SUBJECT: 2001-02 Community Group Requests STUDY AGENDA ITEM # Q e MEETING DATE: 6-5-01 DATE: May 29, 2001 The following is a summary of the community group requests we have received for 2001-02 and the approved amount for 2000-01: 2001-02 2000-01 Added 70/n Group Poplar ReCare .................... PARCA .......................... Samaritan House ................... CALL -Primrose ..................... Crisis Center ...................... Shelter Network of San Mateo County .... Human Investment Project ............ Mission Hospice .................... Friends for Youth ................... Project FOCYS ..................... Center for Independence of Disabled ..... Winter Shelter .................... Center for Domestic Violence Prevention ... Burlingame Community Theater ......... Arthritis Foundation ................. Peninsula Civic Light Opera ............ Legal Aid Society of San Mateo County ... Sustainable San Mateo County ......... TOTAL REQUESTED ............... $ Request Approved 2000-01 5,000 $ 5,000 $ 5,350 5,000 2,000 2,140 8,000 5,000 5,350 5,500 3,000 3,210 2,500 2,500 2,680 5,000 3,000 3,210 3,000 2,000 2,140 2,000 2,000 2,140 750 750 800 5,000 3,500 3,745 2,000 2,000 2,140 10,000 7,000 7,500 3,500 3,000 3,210 5,000 3,000 3,210 2,000 -0- -0- 2,000 1,000 1,070 2,500 -0- -0- 1,500 1,500 1,605 ,0,250 $46,250 $49,500 The proposed budget includes $49,500 or 7% more for community groups. The 7% addition is consistent with budget instructions. If the Council wanted to keep the funding consistent with the 2000-01 amount +7%, the figure is shown above. Council will need to review these individual requests. James Nantell City Manager V [A:BUDGETDOCS\COMMFUND] Attachments April 12, 2001 James Nantell, City Manager City Hall 501 Primrose Road Burlingame, CA 94010 Dear Mr. NantelI, POPLAR Rr CARIF Thank you for the opportunity to request city funding for the 2001-2002 fiscal year, and for the City of Burlingame's generous support of Poplar ReCare over the years. This yearwe are requesting $5,000 for books for our Early Childhood Development Program. Support this year will enable the Early Childhood Development Program (ECDP) to purchase a wide variety of books for use by both children with disabilities and their families. These books, which are the stepping stones to literacy, will be appropriate for children from birth to 5 years of age. We will purchase books such as board books for infants, books in a variety of languages including Spanish, Cantonese, Mandarin, Arabic and Tagalong, as well as auditory books, computer programs, textured books and large books for circle time reading. All of the books will be used in both the ECDP classroom and the lending library so that families may use them at home. The books we are proposing to purchase for the Early Childhood Development Program will be used by hundreds of children with disabilities and their families for years to come. Of the 80 children enrolled in this program, approximately 25 individuals with disabilities and their families are from Burlingame each year. As you know, Poplar ReCare is the largest non profit organization in San Mateo County serving people with disabilities. Our mission is to enable children and adults with disabilities to achieve their full potential in health and work and to 've as fully 1:8-tegr aired members of the community. We have provided quality services in San Mateo County for over 80 years with significant support from local governments such as the City of Burlingame. We have enclosed a copy of our 2000 Annual Report. Please feel free to contact Ruthellen Harris at (650) 259-0197 if you have any questions. Thank you for your consideration and your continued support of people with disabilities. Sincerely, l vim. Sheryl Youn unt Chief Executive Officer 875 Stanton Road, Burlingame, CA 94010 1 ph: (650) 259-8500 1 ix: (650) 697-5010 1 www.poplar-recare.com t �.• _,__... Std Pa rca Serving People with Developmental Disabilities & their Families February 22, 2001 Mr. James Nantell, City Manager City of Burlingame City Hall 501 Primrose Road Burlingame, CA 94010-3997 Dear Mr. Nantell: Thank you for the opportunity to present you with a proposal for your Community Groups funding program. We are grateful for your past support of Parca and want you to know that your generosity directly affects the lives of young people with developmental disabilities and their families in the City of Burlingame. As you know, Parca is a private, nonprofit organization serving people with developmental disabilities and their families in San Mateo County for 49 years. Developmental disabilities include mental retardation, Down syndrome, cerebral palsy, autism, epilepsy and other neurological disorders. Approximately 1,500 children and adults and their families are assisted annually through Parca's many quality programs. Many of these families reside in Burlingame. Raji House, located at 1401 Palm Drive, supports families by providing weekend respite care for children and youth ages three to 18. Respite care offers families a break from continuous daily care of a child with disabilities, and plays an important part in reducing stress, improving parents' mental health, stabilizing the family and reducing the likelihood of long-term placement outside the home. Raji House is helpful to families when they go on vacation, as a form of crisis intervention, and during planned respite periods. Raji House provides a clean, safe, supervised and home -like environment for children with developmental disabilities in as natural and unrestrictive a manner as possible. Raji House is the only out -of -home respite care program on the San Francisco Peninsula. Joann Bianchi Lisa Flutar Kristina Kenck Joe Koppel Evelyn Mason Lauren McLeod Shirley Moore Daman Morris Carol Schwartz Albert Smith People First Representative James Engvall A—clary Representative Ann Maloney Executive Director Philip Magaloag Ed.A. United Way Member #2285 1650 South Amphlett Blvd., #213 San Mateo California 94402-2515 Phone 650.312.0730 Fax 650.312.0737 Donation Pickup Service 650.312.0725 para@parta.org www.parrmorg Board ofTrustees 1 ��William jVice President Palmer President vZO ��Serenella rMANAGER'S Leoni Secretary OFFICE Ruth Gupta Treasurer Connie Anderson Thank you for the opportunity to present you with a proposal for your Community Groups funding program. We are grateful for your past support of Parca and want you to know that your generosity directly affects the lives of young people with developmental disabilities and their families in the City of Burlingame. As you know, Parca is a private, nonprofit organization serving people with developmental disabilities and their families in San Mateo County for 49 years. Developmental disabilities include mental retardation, Down syndrome, cerebral palsy, autism, epilepsy and other neurological disorders. Approximately 1,500 children and adults and their families are assisted annually through Parca's many quality programs. Many of these families reside in Burlingame. Raji House, located at 1401 Palm Drive, supports families by providing weekend respite care for children and youth ages three to 18. Respite care offers families a break from continuous daily care of a child with disabilities, and plays an important part in reducing stress, improving parents' mental health, stabilizing the family and reducing the likelihood of long-term placement outside the home. Raji House is helpful to families when they go on vacation, as a form of crisis intervention, and during planned respite periods. Raji House provides a clean, safe, supervised and home -like environment for children with developmental disabilities in as natural and unrestrictive a manner as possible. Raji House is the only out -of -home respite care program on the San Francisco Peninsula. Joann Bianchi Lisa Flutar Kristina Kenck Joe Koppel Evelyn Mason Lauren McLeod Shirley Moore Daman Morris Carol Schwartz Albert Smith People First Representative James Engvall A—clary Representative Ann Maloney Executive Director Philip Magaloag Ed.A. United Way Member #2285 1650 South Amphlett Blvd., #213 San Mateo California 94402-2515 Phone 650.312.0730 Fax 650.312.0737 Donation Pickup Service 650.312.0725 para@parta.org www.parrmorg 9 Serving People with Developmental Disabilities & their Families Mr. James Nantell February 22, 2001 Page Two Currently, three Burlingame families with children who have developmental disabilities regularly use Raji House's services. For fiscal year 2001-2002 we are requesting $5,000 to offset the overall costs of running this program, which presently costs Parca $140,000 per year to run. Many thanks for your consideration. Please call me if you have any questions or need further information. We look forward to hearing from you. Sincerely, Beth M. Brown Development Enclosures /r I r F r -�— SAMARITAN H O U S E James Nantell, City Manager City of Burlingame 501 Primrose Road Burlingame, CA 94010 Dear Dennis, The Board and staff of Samaritan House, along with our Burlingame clients, would like to extend our most sincere thanks to the City of Burlingame for its support of our programs. Burlingame has consistently supported both the shelter for the County's homeless and Samaritan House's programs to provide for the basic needs of our community members and we are extremely thankful. After the City of San Mateo, Burlingame represents our largest client base. The Samaritan House Community Worker Program serves about 200 Burlingame families each year, which translates into 600-800 individuals, the majority of which are children. Our Holiday Assistance Program serves 50 Burlingame families (up to 200 individuals) during the Thanksgiving and Christmas Holidays, assuring that every family has a bountiful holiday feast and that every child receives new toys. In the past the City of Burlingame has given $8,000 for the County shelter and $5,000 to support Samaritan House programs which benefit Burlingame residents. This year we once again request $8,000 for the shelter. However, due to the rising costs of serving our clients we respectfully request an increase in the funding of our basic needs programs to $10,000. As per our recent conversation, this request is based on the fact that many Burlingame residents are served by County agencies not located in Burlingame and also the fact that Burlingame is not paying its annual fee to support the Convention and Visitors Bureau. Foster City gives $5,000 to Samaritan House each year and San Carlos $3,000 even though we only serve a handful of clients from these cities. An increase in funding from the City of Burlingame will allow our community workers to better serve our clients with basic needs assistance, Samaritan House's primary mission. Thanks so much for your consideration and long-standing support of Samaritan House. If you need any further information please don't hesitate to contact us. gesectfully, Perr L. Schuckman Ex utive Director r%� In Kelly hairman of the Board 401 No. Humboldt Street San Mateo. CA 94401 (650)347-3648 Fax(650)347-6066 139 Primrose Road Dear Mr. Nantell: Burlingame, CA The C.A.L.L. Primrose Center has received generous support from the 94010 City of Burlingame community funding for many years. We are 650-341-1255 April 10, 2001 FAX applying for a community grant with the enclosed proposal. 650-342-5005 Mr. James Nantell Tony DiCenzo City Manager Rev. Ian H. Farrell City Hall — 501 Primrose Road Coordinating Council Burlingame, CA 94010 Board Members program known as the `Brunch Club" program, to low-income children I u ,J - f•Il APR 1 3 2Gi01 CITY OF BURLINGAME MANAGER'S OFFICE Mary Lou Baldra Dear Mr. Nantell: Fred Baldra The C.A.L.L. Primrose Center has received generous support from the Suzanne Boutin City of Burlingame community funding for many years. We are Dwight Caner, extremely grateful for this support of our program. We are again President applying for a community grant with the enclosed proposal. Mark Degenhardt For your review I have enclosed a copy of our brochure; a proposal Tony DiCenzo detailing our purpose, the amount of fording we are seeking, and the Rev. Ian H. Farrell number of Burlingame residents we served in 2000. Shirley Ferer We continue to provide approximately 200 snacks per month, in a Rosanne Foust program known as the `Brunch Club" program, to low-income children Karen Malekos-Smith at Washington School. These snacks are confidentially provided to these students who come to school without benefit of breakfast. Tom Nicholls Naomi Youngdoff We currently are remodeling our front entrance in order to make our Harriet Zimmerman building wheelchair accessible. We have also recently completed production of a video about our organization. I would be happy to Dena Zwingle bring by a copy should you, or anyone on the City Council, or other interested parties, be interested in viewing the video. Director Mary Watt Assistant Director Charlene Hogan To faithfully assist those in need to become self-sufficient. Should you need additional information, or have questions regarding this proposal, please contact me at our Center. Thank you for your consideration of our funding request. Sincerely, Mary Watt Director C.A.L.L. Primrose Center 139 Primrose Road, Burlin.-ame 650-342-3255 MISSION STATEMENT To faithfully assist those in need to become self- sufficient" SERVICES PROVIDED Started in 1983 as a telephone information and referral service, the C.A.L.L. Center became a drop-in location in February of 1984. Since that time is has operated Monday through Friday from 9:00 a.m. to 3:00 p.m. Those who come to the Center are low-income singles, families, seniors and the homeless. We provide the following services: • Information and Referral: Our first goal is to link people with the appropriate services designed to eliminate or alleviate their need. • Emergency Direct Aid: ✓ Food from our pantry ✓ Bus tickets and gas vouchers for job interviews or doctor visits ✓ Rental assistance on a one-time only, emergency basis, where self-sufficiency can be maintained. ✓ Senior Brown Bag program, providing weekly food for low-income seniors ✓ Brunch Club, providing morning snacks for children at a local (Burlingame) elementary school who do not have breakfast prior to arriving at school. • Advocacy: People who are faced with a crisis need assistance in learning how to use the social service system. Staff (paid and volunteer) are able to aid people by empowering them to obtain the services they need. • Medical Loan Closet: We loan out free of charge medical items such as wheelchairs (deposit required), walkers, shower chairs, commodes, etc. Time is spent with each individual served to understand and to determine the legitimacy of the need and to assist in the process of self-sufficiency. AMOUNT OF FUNDS REQUESTED This year we are requesting $5,500.00 to assist Burlingame residents with rental aid. Our emergency financial help gives those in need time to apply for unemployment or other transitional income sources. We continue to experience a significant increase each year in requests for food and rental assistance, as well as increasing numbers of requests for utility assistance. NUMBER OF BURLINGAME RESIDENTS SERVED C.A.L.L. has more nearly 800 Burlingame families in our database. Last year, we provided direct aid to more than 100 families. In addition to food and other services (transportation assistance, in the form of bus passes, gas vouchers; the loan of medical items from our medical loan closet; information and referral services, etc.) we responded to requests for rental assistance for Burlingame residents in the amount of $7,590.00. Last year we provided more than 5,500 bags of food to those in need, the majority of which went to residents of Burlingame and San Mateo. Youth and Family Assistance Administration 609 Price Avenue, Suite 205 Redwood City, CA 94063 (650) 366-8401 FAX:(650) 366-8455 Archway 609 Price Avenue, Suite 201 Redwood City, CA 94063 (650) 366-8433 FAX: (650) 366-8455 Center for Abuse Prevention 609 Price Avenue, Suite 108 Redwood City, CA 94063 (650) 366-8416 FAX: (650) 366-8455 Crisis Intervention and Suicide Prevention Center 1860 EI Camino Real, Suite 400 Burlingame, CA 94010 (650) 692-6662 FAX: (650) 652-9745 Daybreak 639 Douglas Avenue Redwood City, CA 94063 (650) 364-4633 FAX: (650) 369-4584 Diversion Services 256 - 92nd Street Daly City, CA 94015 (650) 755-0890 FAX: (650) 755-0371 Family law Services 609 Price Avenue, Suite 207 Redwood City, CA 94063 (650) 366-8401 ext. 311 FAX: (650) 366-8455 insights 609 Price Avenue, Suite 106 Redwood City, CA 94063 (650) 366-8408 FAX: (650) 366-8455 Redwood City Youth Health Center 560 Arguello Street Redwood City, CA 94063 (650) 366-2927 FAX: (650) 366-0183 Therapeutic Day School Redwood High School 1968 Old County Road Redwood City, CA 94063 (650) 369-1411 ext. 7369 Your House • North 252 - 92nd Street Daly City, CA 94015 (650) 992-6427 FAX: (650) 992-0444 Your House • South 394 Sequoia Avenue Redwood City, CA 94061 (650) 367-9687 FAX: (650) 367-6828 March 21, 2001 Mr. James Nantell City Manager The City of Burlingame City Hall - 501 Primrose Road Burlingame, CA 94010-3997 Dear Mr. Nantell: We at Youth and Family Assistance (YFA) request continued funding from the City of Burlingame for the YFA Crisis Intervention and Suicide Prevention Center. The YFA Crisis Intervention and Suicide Prevention Center seeks to provide readily accessible help to people in their times of greatest need. We do this through crisis lines, counseling, and interventions in the community. For more than thirty years, the YFA Crisis Center has been the only 24-hour suicide and crisis hotline in San Mateo County. The program provides a continuum of care that begins with the crisis lines and links clients with the other services offered by the program. Our staff also provide referrals for ongoing treatment and support and connect clients with community resources that can help with other areas of need. The YFA Crisis Center addresses the needs of the community through crisis lines, a counseling clinic, and youth services. The crisis lines are comprised of the 24- hour crisis line and the 24-hour alcohol and drug help line, which provide callers with immediate crisis and suicide counseling, as well as referrals to over 5,000 local service providers. Individual treatment planning, family counseling, group counseling and the Survivors of Suicide group therapy are counseling services offered by the program. The Youth Intervention Team provides on-call counselors to San Mateo County schools and police to assess suicidal behaviors or other crisis situations, as well as educational services focusing on stress and anger management, crisis situations, and youth suicide prevention and intervention. When the Youth Intervention Team is called for an on-site intervention, a counselor meets initially with the youth to quell the immediate crisis, but then involves the family in the development of a treatment plan. The counselor also provides up to three follow-up sessions with the youth and the family. To support the work of the YFA Crisis Center, YFA is seeking continued funding from the local cities whose residents are the direct beneficiaries of our services. For fiscal year 2001/2002, we are requesting $2,500 from the City of Burlingame. This request represents less than 1% of the operating budget for the YFA Crisis Center. Each year, the YFA Crisis Center receives nearly 15,000 calls. Approximately 41/o (or 582) of the individuals who call our crisis hotline are residents of the City of Burlingame. This fiscal year to date, an additional 2,004 youth were served through our in -class educational services, offered free of charge to local public schools. Approximately 4% (or 85) of these youth were residents of Burlingame. Last fiscal year, the Youth Intervention Team responded to 150 calls requesting crisis intervention. YFA appreciates the past support that the City of Burlingame has provided to the YFA Crisis Intervention and Suicide Prevention Center. As demand for our services continues to rise, we hope that the City of Burlingame can continue to support these essential services to the community. Sincerely, Cordelia Leoncio Development Associate Board of Directors Chair William V. Regan Vice Chair Albert Camarillo, PhD Treasurer Robert Stockton Secretary Marcia H. Pade Past Chair Edward J. Wittig, III Dianne Calvi Karyl Eldridge Richard Elwood, CPA Stephen C. Farrell Cherron R. Hunter Kim Jamison Joshua Klevens David Moore Shelter Network March 30, 2001 Mr. James Nantell City ManagerD E C 5 � City of Burlingame 501 Primrose Road A PR 2 L0 1 Burlingame, CA 94010 Dear Mr. Nantell: On behalf of Shelter Network, I am writing to request a grant of $5,000 from the City of Burlingame toward our emergency and transitional housing programs for homeless families and single adults. We greatly appreciate the City of Burlingame's past support and hope that the City will continue its commitment to helping its homeless residents return to permanent homes of their own. In calendar FY1999/00, Shelter Network served 12 adults and children from Burlingame when they became homeless. The Rev. Leilani Nelson Rev As you know, we are currently experiencing an unprecedented housing crisis on Elisa Nino M.Ruth the Peninsula. Rental vacancy rates are now estimated at only 0.8%, with the M. Peterson Podell average rent for a one -bedroom apartment now over $1,500 — more than one and Catherine Steve H. Watry one-half times the total monthly income of a minimum -wage worker. Confronted with escalating housing costs and diminishing vacancies, hardworking members of our community are finding themselves unable to pay their bills and maintain their housing. Each year, an estimated 6,000 residents of San Mateo County Advisory Board become homeless. Congresswoman Anna Eshoo T. Jack Foster Shelter Network is dedicated to helping homeless families and individuals Roger Hagman stabilize their incomes and regain their places as productive members of our George Et Adelaide Keller community. At our emergency shelters, families and individuals find an John Kriewall Ft Betsy Haehl immediate place to stay and a full range of support services for up to two months. Lorraine McLellan Our longer-term transitional programs provide two to four months of stable Mike Podell housing, coordinated case management, and comprehensive support services, Gordon Russell allowing us to help transition homeless parents, children, and single adults back State Senator Jackie Speier into their own residences in the community. Our results have been impressive; over 80% of families and 65% of single adults completing our transitional programs successfully return to permanent housing each year. Executive Director Michele Jackson 1450 Chapin Avenue, 2nd Floor Burlingame, CA 94010 phone 650.685.5880 fax 650.685.5881 www.shetternetwork.org Cp Shelter Network's Redwood Family House in Redwood City, a transitional housing program, and First Step for Families in San Mateo, an emergency shelter for families, are dedicated to helping the homeless families of Burlingame and central San Mateo County. For single adults from Burlingame and the rest of San Mateo County, our Maple Street Shelter in Redwood City provides both emergency and transitional housing and services. In FY1999/00, two families and eight single adults (a total of 12 adults and children) from the City of Burlingame found themselves homeless and turned to our programs for support. The comprehensive services we provide cost Shelter Network approximately $4,000 per family and $2,500 per individual. At this time, we hope that you will consider a grant of $5,000 to help cover the costs of these vital emergency and transitional housing services, thus enabling us to continue helping homeless Burlingame residents return to their roles as productive members of our community. Shelter Network relies on all of the cities whose residents are served by our programs for financial support. Other cities currently contributing to our programs include Redwood City ($94,700), South San Francisco ($28,000), Daly City ($26,000), San Mateo ($24,100), San Carlos ($20,000), Belmont ($10,000), Menlo Park ($8,240), San Bruno ($7,500), Foster City ($5,000), and Colma ($2,500). I have enclosed additional information for your review. I would be delighted to provide a tour of our facilities for yourself and interested Burlingame City Council members; please do not hesitate to contact me at (650) 685-5880 ext. 21 or mjackson@sheltemetwork.org if I can be of assistance. Thank you very much for your time and consideration. I look forward to continuing to work with the City of Burlingame to build a stronger, healthier community for all of us. Sincerely, Michele Jackson ` Executive Director Board of Directors Jack Matthews President The Honorable Helen Fisicaro Vice President Thomas Vocker Treasurer Tery Lineberger Secretary Carol Boes Joe Carberry Ronald Collins Rick Ellis Marvin Friedman Steven Hochhauser Robert Holden Dennis Lanterman MaryAnn List Gregory Meyer Doris Morse David Scheme[ Evelyn Szelenyi Honorary Board Congresswoman Anna Eshoo Lois Almen Everett Harold Fick T. Jack Foster, Jr. Congressman Tom Lantos Memo Morantes Helen Hilton Raiser Florence Rhoads Senator Jackie Speier Executive Director Judith Gaither Assistant Director Wendy Nichols HIP Housing 364 South Railroad Ave. San Mateo, CA 94401 phone: 650.348.6660 fax: 650.348.0284 www.HIPHousing.org Human Imestment Project for Hcnising ...promotin,, :;mh&A thrcx�;h huu>ing April 5, 2001 James Nantell, City Manager City of Burlingame 501 Primrose Rd. Burlingame, CA 94010-3997 Dear Mr. Nantell: APR G 2GG1 CITY OF BURLINGAME MANAGER'S OFFICE Enclosed is Human Investment Project's (HIP Housing) proposal for the coming fiscal year. We are requesting $3,000 to continue to provide housing options through HIP Housing's Homesharing, Homelessness Prevention, Self -Sufficiency for Single Parents and Home Equity Conversion for Senior Citizens Programs that serve persons who live and work in the City of Burlingame. We are requesting an increase as, in fiscal year 1999-2000 alone, the Homesharing Program served 110 City of Burlingame residents. 79% had incomes ranging from poverty to low and required very time -intensive services and were at high risk of homelessness. Homesharing is an extremely effective solution to the need for low cost housing as: • It is the only resource for permanent, affordable housing that is always available. • It is the only resource for affordable housing that is available to persons at the lowest end of the income spectrum. • It is the only resource for affordable housing that does not require move -in costs. • Provides new options for affordable housing, using existing housing stock: • Is a cost-effective solution that does not require new construction. • Is not affected by the low rental vacancy rate. • It is the only resource for affordable housing that does not assess credit history as a component of the selection criteria. Our thanks to the City of Burlingame for its consideration of our request and its past support. Very truly yours, Judy Gaither Executive Director ':-Mission Hospice y Mission Hospice, Inc., BOARD OF DIRECTORS Karen Leonardini, RN President Stuart P. Coxhead, Jr., MDiv Vice President Michael J. Serres Treasurer Patricia K. Stratigos Secretary Marilyn Tinderholt, EdD Member at Large Mary B. Blythe, CPA Kathryn L. Breaux Puchi Carrion-DiRicco Elaine L. Cohen, EdD Anne P. Colby, PHN Matilde F. De Luna June Field Alex Flocas, CPA Adella Harris, RN James L. Hutchinson, MD Thelma Kromhout Mary S. Pappas, MA Helen S. Quetnick John S. Quilici, MD Diane O. Quinn, PHN A. James Scholz, Esq. Mary Alice Thornton, LCSW Helen Lagen Consultant to Board Marilvn F. Stone, PHN Consultant to Board 10 April 2001 James Nantell, City Manager City of Burlingame 501 Primrose Road Burlingame, CA 94010.3997 Dear Mr. Nantell, of San Mateo APP, 13 2C-01 CITY GF BURLINGAME MANAGER'S OFFICE �0Unt\, First, allow me to offer official congratulations to you on your appointment to the position of City Manager. The City of Burlingame has a long history of sup- port for this organization's service to the community, and everyone at Mission Hospice, Inc. of San Mateo County is very grateful. You may already know that Mission Hospice has been providing quality, com- passionate end -of -life care for people with terminal illnesses in San Mateo County — our neighbors and friends — since 1979. Now in our 23 d year of ser- vice, we have helped more than 3,000 people to live their final days in the com- fort of their own homes, surrounded by family and friends. Last year, 273 terminally ill patients were served in San Mateo County. Of that number, 29 were residents of the City of Burlingame. We are an independent, community-based non-profit hospice. Our highly qualified nurses are specialists in the field of caring for the terminally ill, and all of our staff, our Board, and our volunteers are committed to that mission. We know that you recognize what a difference our care makes to our patients in facing their own deaths, as well as to their families in caring for their loved ones through the most difficult of times. Hospice services are not so much about death as they are about the quality of the life that remains. Through our nurses' expert pain control and symptom management, our patients Carol L. Gray, RN, MPA are better able to enjoy the time they have remaining with their loved ones. Be - Executive Director reavement support for those left behind continues for more than a year follow - Jack Posnick, MD Medical Director ing the death. Mary Twieg, MD Medical Director We serve all hospice -appropriate patients, regardless of ability to pay. Susan Winks, RN, BSN However, because insurance reimbursements are woefully inadequate, costs of Director of Patient Services Karlyn Bennehoof e even the most routine care far exceed coverage. Therefore, we musy t rel on the Director of Development community for nearly forty percent of our budget. The current Medicare rate of reimbursement is $136.25 per patient per day, while actual costs are $224.07 KI West Zoth Avenue San 1Vlateo, CA 94403-1301 • Tel: (6So) SS4-l000 • Fax: (bSo) SS4-loo► per patient per day. Services for uninsured or underinsured patients are funded entirely through the generosity of the community. It is through the generosity of people like you that we are able to continue to provide these impor- tant services and more, and we are very grateful for the opportunity to approach you for support again this year. We are hoping that you will be able to match your $2,000 donation of last year to assist us in continuing our services through 2001. We are very grateful for your kind attention and consideration of our request. Sincerely, 0�,ttV jy�4, a44 Carol Gray, RN, MPA F \el,u-iA7-- 1- jlrertor "They Need Us Today. We'll Need Them Tomorrow" March 27, 2001 James Nantell City Manager THE CITY OF BURLINGAME City Hall - 501 Primrose Road Burlingame, CA 94010-3997 Dear Mr. Nantell, DC js U; il L MAR 2 8 [G G1 CITY OF oURLINGAME MANAGER'S OFFICE We are grateful for the past support of The City of Burlingame. I am writing for the purpose of applying for $750 from The City of Burlingame for the FRIENDS FOR YOUTH program. I have outlined below our purpose, program effectiveness and local support. AGENCY PURPOSE Friends for Youth is a non profit organization that serves our community's youth -in - need by creating and cultivating friendships with adult volunteer mentors. Friends for Youth's kids are physically or emotionally deprived, exhibit delinquent behavior, or are at risk of academic failure. Friends for Youth volunteers help the kids strengthen their skills, develop their values and realize their full potential. Friends for Youth counselors provide ongoing, individualized attention and guidance to support and enrich each friendship. We also provide life skills workshops and a group activities program (recreational, educational, cultural and community service experiences) that is designed to expose youth to new options for activity and growth. Friends for Youth is dedicated to helping children participate in the community, succeed in their personal lives, and achieve their highest goals. PROGRAM EFFECTIVENESS Friends for Youth has a 90+% success rate at keeping youth out of trouble and away from the juvenile court system. Formal research has demonstrated that the Friends for Youth mentoring program is having a clinically significant impact on at -risk youth_ Studies have analyzed changes in the behavior and well-being of the youth in our program and found positive improvement in self-esteem, academic achievement, internalized behavior (depression, anxiety), and externalized behavior (acting out, aggression). Friends for Youth has also seen drastic improvement in social skills, community involvement, new skills development and plans for future educational and/or vocational goals. Our track record of turning around the lives of troubled youth and making them productive members of society can only serve to benefit the local community. 1741 Broadway, First Floor • Redwood City, CA 94063-2403 • (650) 368-4444 • FAX 368-4475 Page Two Friends for Youth is cost effective. It costs the state over $30,000 per youngster annually to be in the California Youth Authority. It costs over $100,000 per bed to build additional facilities. Locally, a youngster in the juvenile probation system will cost up to $45,000 per youngster per year. Friends for Youth costs around $5,000 per youngster per year. (This is the cost per child relative to budget.) This is less than other one-to-one programs. It is also a fact that relatively little money is spent on preventing youth from entering the Juvenile Justice System. In San Mateo County, around $60 million is spent each year on Juvenile Justice Programs. Only $1 million is spent on prevention. Friends for Youth is seeking to prevent our local youth from becoming involved in the Juvenile Justice System by making them productive members of our community. The success and quality of our program has not gone unrecognized. We have received San Mateo County's Award for Excellence for our work with at -risk children. Other recognition has included the Bay Area Award for Management Excellence, and the Presidents' Volunteer Action Award Citation (given to 60 programs nationally out of 4,400 nominated). In February 1999, Friends for Youth's Executive Director attended a White House Mentoring Ceremony at the invitation of First Lady Hillary Rodham Clinton. In Fall 1999, we were selected as one of 6 programs in the state of California to receive a "Spirit of Mentoring" Award. Friends for Youth has also established a Mentoring Institute that provides technical assistance to other mentoring organizations. SERVICE TO BURLINGAME Friends for Youth has always enjoyed a special relationship with Burlingame. Our program serves all of San Mateo County, however we have worked with a great many youth from Burlingame in our twenty-two year history. They are referred to us primarily from Schools, Juvenile Probation, Childrens' Protective Services, Family Service Agency, and San Mateo County Mental Health. Currently, we work with an average of 3-4 children per year in Burlingame who receive long-term, intensive match - up services and/or service through our recreation program for youth on the waiting list The cost of these services is $15,000-$20,000. We are grateful for the support of The City of Burlingame last year, and would like to ask for a donation of $750 this year to support this level of service to Burlingame. . Friends for Youth has many volunteers from Burlingame. Several have worked one-on- one with our youth; others have served on our Board of Directors or given time to special projects. Thank you again for your past support, and for your consideration again this year. Please let me know if there is any further information that I can provide for you. I look forward to hearing from you. Sincerely, Rebecca &er P Executive Director Project FOCYS Family Outreach for Counseling and Youth Services 1710 South Amphlett Boulevard, Suite 216, San Mateo, California 94402 (650)349-7969 Fax: (650)349-1103 April 11, 2001 P FY 1 James Nantell D City Manager L' A P R 3 2' 1 501 Primrose Road CITY OF BURLINGWE Burlingame, CA 94010-3997 NIIANAGER'S OFFICE Re: City of Burlingame Funding Request Dear Mr. Nantell: A Project FOCYS Staff Counselor has provided individual and group counseling to students at Burlingame Intermediate School since 1996. These services were funded by a grant from the Criminal Justice Council from 1996 through 1999. For the past two years Project FOCYS has continued to provide this service despite a lack of funding. While the Burlingame Intermediate School PTA has afforded us a minimal amount toward continuation of these much needed services, without future funding we will be unable to continue. This proposal is to request funding from the City of Burlingame for our on - campus counseling services at Burlingame Intermediate School. This funding would procure for the school a trained Staff Counselor three and one-half hours per week. Services would include individual and group therapy for students referred by school counselors and administrators. Some case management would also be available. Should this request be granted, ten to fifteen students could be served in the time allotted. The amount requested for this proposal is $5000. Please see attached budget for further financial information. If you have questions please do not hesitate to contact me. incerely, Palma Case, NET Director Project FOCYS ♦ 1710 So. Amphlett Blvd., Ste., 216 ♦ San Mateo, CA 94402 (650)349-7969 ♦ Fax: (650)349-1103 Project FOCYS is a program of the Peninsula Family YMCA PROJECT FOCYS BURLINGAME INTERMEDIATE SCHOOL COUNSELING SERVICES BUDGET 2001 - 2002 REQUEST IN-KIND TOTAL 1. SALARIES hrs hrs Director 0.5 $ 780 Supervisor 0.5 $ 572 $ 572 Counselor 3.5 $ 3,400 $ 3,400 Admin 0.5 $ 416 $ 416 Subtotal 3.5 $ 3,400 1.5 $ 1,768 $ 5,168 II. BENEFITS $ 850 $ 495 $ 1,345 III. OPERATIONAL Mileage $ 100 $ 100 Training $ 100 $ 100 Prog Supplies $ 50 $ 50 Food and Beverage $ 12 Admin Charge @15% $ 750 $ 750 Subtotal $ 750 $ 262 $ 1,012 GRAND TOTAL $ 5,000 $ 2,525 $ 7,525 1. �• _.ice- `,,, ll �. 17 r r 1y�l.a a� (6yr,� ,.ti Y[1 YYh�2 ... 4, 'cv .mob: .h •t� v .-_ March 6, 2001 CENTER FOR INDEPENDENCE OF THE DISABLED, INC. Mailing Address: 875 O'Neill Avenue • Belmont, California 94002 TEL (650) 595-0783 • TDD (650) 595-0743 • FAX (650) 595-0261 www.cidbelmont.org James Nantell City Manager City of Burlingame City Hall 501 Primrose Road Burlingame, Ca 94010-3997 Re: Proposal for funds Dear Mr. James Nantell, ' ILE U } MAR ® 7 2001 1;1, Thank you for your letter dated February 13, 2001 and the $2,000 in funds for last year fiscal year. Center for Independence of the Disabled (CID) is interested in requesting funds for the 2001/2002 fiscal year. We thank you for your support in the past and look forward to serving the residents of Burlingame in the future. We would like to request $2,000 to continue the service we give to Burlingame residents who have a disability and wish to live independently. By remaining independent, costs to the city are reduced. CID projects it will serve forty Burlingame residents who warrant the opening of a file plus ninety more residents who only need information and/or referral. For the 2000/2001 fiscal year CID has opened 25 cases for consumers from Burlingame so far and has given information and referral to over hundred more. CID's mission is to increase the social, educational, and economic participation of persons with disabilities in San Mateo County, and to encourage, support, and provide options for self-determination, equal access, and freedom of choice. We appreciate the opportunity to present this request for funds and would like to have the opportunity to address the Council when the time comes. Please feel free to call if you have any questions or other comments. . .a THE CENTER FOR DOMESTIC VIOLENCE PREVENTION P.O.BOX 5090 SAN MATEO, CA 94402 (650) 652 - 0800 James Nantell City Manager R 13 01 City of Burlingame 501 Primrose Rd. CITY G BBURUNGAME Burlingame, CA 94010 - 3997 MANAGERS OFFICE Dear Mr. Nantell, Please accept the enclosed Application for Community Program Funding on behalf of The Center for Domestic Violence Prevention. We have been honored to partner with the City of Burlingame in years past to provide Emergency and Support Services to Victims of Domestic Violence, as well as Prevention Services to the citizens of Burlingame. We are especially proud of our collaboration with the Burlingame Police Department in providing Outreach to every 911 call involving Domestic Violence. Officers repeated tell us how this program has cut down recidivism and has been a valuable resource to the responding officers. We have attempted to prepare a succinct response to the areas described in your letter of Feb. 13, 2001, but please feel free to contact me if you may require any additional information, or if I may be of any assistance to you We look forward to renewing our Partnership in FY 2001- 2002, and beyond. Sincerely, , �I Melodie Sm th Executive Director. Center for Dom.Viol. Prey. p. I The Center for Domestic Violence Prevention P.O.Box 5090, San Mateo, CA 94402 (650) 652-0800 Contact Person: Melodie Smith, Executive Director (650) 0800 1. Description of the Purpose and Services of our Or¢anization. We shall provide a brief description of our Agency, its Mission Statement, and a summary listing of its services. The Center For Domestic Violence Prevention was incorporated in 1978 as Battered Women's Services of San Mateo County. In 1979 it opened one of the first emergency shelters for battered women in the United States. The Center continues to be the only agency in our County of over 750,000 residents offering a residential shelter which includes full array (wrap around) of in- house social, legal, educational, counseling, and other services for victims of domestic violence. The Center also provides a full array of services through its Business Office, which is located in the City of Burlingame. Our Mission Statement is, "To end domestic violence in the lives of individuals and families by providing direct services and educational programs." The Center is committed to ending inter— generational cycles of violence through direct service as well as through increasing public awareness of the issues of domestic violence. Domestic violence is a widespread societal problem with consequences reaching far beyond the family. There is a growing body of evidence that states that domestic violence and relationship violence accounted for the majority of emergency room cases, excepting those caused by automobile accidents. There's also growing evidence that violence within the family becomes the breeding ground for other problems such as substance abuse, juvenile delinquency, and violent crimes. In consideration of the complexities of this problem The Center offers a wide array of programs and continues to grow to meet the ever -- changing needs of our community. Highlights of The Center's programming include• Shelter Program: A "wrap around" array of services to shelter residents consisting of individual and family counseling, children's play and art therapy, social services, legal services, household establishment assistants, and other types of "social work" functions as needed. Upon entering, each victim/survivor cooperates in a multi -dimensional assessment which yields an Individualized Case Plan. The Plan includes objectives and action steps for each individual to accomplish during her stay at the shelter, and is monitored on a weekly basis. Transitional House Program: This program allows individuals who have graduated our shelter but are not able to find affordable housing to stay within our transitional shelter for up to one year. Residents of the transitional shelter also receive wrap around social services. Legal Program: Assistance with paperwork to obtain domestic violence restraining orders, as well as advocacy and court accompaniment when necessary, and assistance with child custody issues. Center for Dom. Viol. Prev. p. 2 Clinical Counseling: Professional therapy provided by trained interns under the direct supervision of a licensed therapist. Community Support Groups: Located throughout our community, these groups provide women with mutual support when tackling issues related to domestic violence. We offer completely bicultural and bilingual services in Spanish, Tagalog, Ilocano and Hindi. Crisis Intervention Counseling: Short-term counseling provided by trained staff and volunteers under professional supervision. Community Outreach and Education: Wide reaching prevention programs designed to educate the community about issues related to domestic violence, and to slowly changed the attitude of members of our community towards one of "zero tolerance." We also provide education tailored to the needs of medical and hospital staff, social service agency staff and law enforcement officers. Teen Program: The Center provides workshops and intensive groups in every high school Throughout our County. This year our program is also reaching out to middle schools. We also sponsor a teen dedicated Web site which includes a Chat Room devoted to teen relationship issues and is staffed by teens under professional supervision. Four evenings a week during after school hours we also have teens providing teen oriented Crisis/Support Line telephone services under professional supervision. 24 -Hour Support/Crisis Line: The Center's counselors are available 24 hours a day, 7 days a week, 365 days a year. Emergency Outreach Program: The Center operates the County's official Domestic Violence Response Team, which has an active partnership with every police jurisdiction in our County_ This program provides outreach counselors who respond to all domestic violence related 911 calls. Moving Away From Violence: A therapeutic intervention group which meets weekly and is attended by men who have engaged in domestic violence, have taken responsibility for their actions, and are seeking help to change their lifestyles. 2. The Amount of Our Request: We are requesting $3,500 from the City of Burlingame to partially cover costs of the 24 Hour Crisis/Support Line. This figure represents previous funding levels and a "cost of living" supplement. This money will also be used as matching funds in our State and Federal Grants. Matching Funds are crucial in obtaining these grants which comprise over half of our Operating Budget. 3. Goals and Obiectives of Services to Burlinaame Residents in FY 01/02 - 140 individuals residing in the City of Burlingame will receive Emergency Outreach Services, that is, outreach efforts by counselors who respond to all domestic violence related 911 calls. - 105 Burlingame residents will receive individual counseling from our staff. Center for Dom.Viol. Prev. p. 3 - Our staff attorneys will have at least 60 contacts with Burlingame residents to assist them in temporary restraining orders and child custody issues. - The Center will continue to provide domestic violence assistance and materials including brochures and outreach cards to all Burlingame police officers, as well as an annual in-service on domestic violence related issues. - The Center's 24 -Hour Support/Crisis Line will respond to approximately 3000 calls FY 01-02 — at least 100 of which will be from Burlingame residents. -The Center's Emergency Shelter will provide assistance to over 95 individuals including Burlingame residents. - The Center will provide at least one Three Day Seminar on Domestic/Dating Violence in the High and Middle Schools located in Burlingame. - Nearly 11,000 individuals will receive community education on issues of domestic violence. (Since these are mostly group presentations, we do not track attendee's residence for this service. At least 1200 individuals will attended community education and outreach presentations held within the City of Burlingame, most of whom will be Burlingame residents) Burlingame CommunityTheatre Michele Gutierrez Artistic Director 13816th Avenue San Mateo, CA 94402 (650)578-8292 April 9, 2001 Mr. James Nantell City Manager City of Burlingame 501 Primrose Road Burlingame, CA 94010 Dear Mr. Nantell; II Lt. �n ARR 1 0 2001 U � CITY OF BURLNGAME MANAGER'S OFFICE Greetings from the Burlingame Community Theatre. The year 2000 brought many rewards and challenges. Our summer production of Into The Woods, by Stephen Sondheim was spectacular. The show was one of the most rewarding experiences for myself, the actors, the musicians and crew. I truly believe that our community theatre has reached a new level of excellence and with all local thespians. The sets were lavish and were designed and constructed by high school and college artists. The Mentor Actor program that paired junior high actors with the main actors in Into The Woods, was a wonderful success. The young actors really rose to the occasion and performed difficult material with a little help from their friends. The Performing Arts Academy was well attended and the final performance of www.thatsentertainment.com was a lot fun for all involved. BCT is now offering three after school classes in the spring in the Burlingame schools, the summer Performing Arts Academy and is currently rehearsing BCT's Young Actors Theatre production of Ducktails & Bobbysox. BCT once again sponsored the Holiday Open House and had the great fortune of having the Stanford Band entertain the crowds. It was a truly fun evening and I have only the utmost praise for this incredible group of young adults. The real blow to BCT came in the early fall when we were denied the use of the High School Theatre, after seven years, for our annual production of Babes In Toyland. Dr. deMarto, the superintendent of the Burlingame School District, kindly offered us the use of the Burlingame Intermediate School Theatre. If the school district had not made this gesture, Babes In Toyland would have ended. As it was, many of the sets had to be reconstructed to accommodate the new space and an additional and unexpected expense for renting lights and sound equipment had to be made. Despite the turmoil, Babes delighted audiences. Unfortunately, we barely broke even. Thanks to the City's kindness last fiscal year, our financial position could have been much worse. We are now looking at an additional expense for every production of approximately $5,000 to cover the cost of renting equipment. To equip the theatre with the appropriate lighting equipment would cost about $60,000; an expense BCT nor the Burlingame School District can undertake at this time. As you are aware, our funding comes primarily from ticket sales, corporate donors, individuals, the Burlingame Merchants and the generosity of the City of Burlingame. Our budget for the upcoming theatre season will be approximately $45,000. This includes producing this summer's production, our annual production of Babes In Toyland, the BCT Performing Arts Academy, and the Young Actors Theatre. Last years grant of $3,000 from the City of Burlingame was tremendously generous and ever so needed. A $5,000 grant would greatly assist us in offsetting some of the overwhelming costs. BCT serves the residents of Burlingame in many ways. We anticipate the attendance at our productions this season to be over 1,000 with single show ticket prices at $12 and $8. We expect to have casts, stage crews and musicians of over 150, nearly 100% coming right from the Burlingame community. We intend to donate, as in years past, over 100 tickets to family organizations and senior centers. Our Performing Arts Academy and Young Actors Theatre are expected to have enrollments of close to 100 young actors. We have really worked to keep BCT a real community theatre. The Burlingame Holiday Open House has attracted hundreds of residents and visitors to the Burlingame Avenue area to celebrate the holiday season. The event has grown every year and has been a wonderful experience for BCT. We are already in the process of coordinating this year's Open House set for December 7, 2001. Once again, my deepest thanks for your continued support and encouragement. With - much gratitude, Michele Gutierrez Artistic Director A ARTHRITIS 41 O FOUNDATION® Take Control. We Can Help' NORTHERN CALIFORNIA April 9, 2001 �I =— CHAPTER 657 MISSION STREET SUITE 603 L SAN FRANCISCO, CA 94105-4120Mr. James Nantell CITY OF BURLINGAME (415) 356-1230 MANAGERS OFFICE (800) 464-6240 City Manager FAX (415) 356-1240 City of Burlingame http,//www.arthritis.org/offices/NCA 501 Primrose Road Roy D. Elliott Burlingame, CA 94010 Chair Emeritus Lynne Mangan Chair Dear Mr. Nantell: James Fuqua Vice Chair, Development On behalf of the Arthritis Foundation, Northern California Chapter, we extend R Elaine Lambert. MD vice chair, Medical Affairs Our appreciation for your past support. Your donations throw �the years have Adele Margrave helped us to continue our programs and services in San Mateo County, Vice Chair, Community Programs benefiting the citizens of Burlingame. Carol Doll Vice Chair, San Francisco Sheila O'Connor Burns We write now to ask the City of Burlingame to once again support the Arthritis Vice Chair, Finance/Treasurer Foundation with a grant of $2,000. The funds will be used for our quality of Joyce E. Crosetd life programs and educational services in the cities of San Mateo and Millbrae, Secretary which are attended by Burlingame constituents. Rosemary Baker Gin Bell Vera Berg Arthritis affects your community today: Joyce J. Bickel Azah Borham, PharmD James Davis, MD • There are 86,000 persons with arthritis in San Mateo County. Daniel F. Friel Lynn Haymaker Harold O. Hughes, Esq. , Arthritis is one of the most prevalent of chronic health problems and the Don Jackson Nancy E. Lane, MD nation's leading cause of disability among American's over age 15. Amye L. Leong Glenn A. Lerner, Esq. John F. Mangan 0 Arthritis refers to more than 100 different diseases including out lupus; )amen B. Marchetti g � p g Tillie McCullough and fibromyalgia. Sara Mulholland Rachael Podolsky Fredric J. Prager Jessica saal • Arthritis limits everyday activities such as walking, dressing and Christy Sandborg, MD bathingfor more than 7 million Americans. Donna M. Schmidt Jennifer Trizuto, PT Constance L. Vincent, PhD James N. woody, MD, PhD • Arthritis affects people in all age groups including as many as 285,000 Bradley B. Wyatt children. Arthritis will have an even bigger impact on your community tomorrow: PLEASE REMEMBER THE ARTHRITIS FOUNDATION IN YOUR WILL Page 2 • Baby boomers are now at prime risk. More than half of those affected are under age 65. • By the year 2020, the CDC projects that almost 20 percent (1 in 5 people) of the population will have arthritis. The Arthritis Foundation works to improve lives through leadership in the prevention, control and cure of arthritis and related diseases. Your support of our programs will make a difference in the lives of the people of the City of Burlingame. With your help, the Arthritis Foundation offers these important programs. Program information is listed in the enclosed Joint Efforts newsletter: Aquatic Exercise Program: Recreational warm water exercise classes designed to increase mobility and ease pain and stiffness. Over 150 people participate each month in this program in San Mateo, five to ten percent of whom are Burlingame residents. PACE (People with Arthritis Can Exercise) Program: Land-based exercise program that uses gentle activities to help increase joint flexibility, range of motion and maintain muscle strength. The program also trains volunteers to lead the classes. There are over 30 PACE trained instructors, and 120 PACE people who attend our program at Millbrae, five to ten percent of whom are Burlingame residents. Arthritis Self -Help Course: A six-week series of group education programs designed to teach people with arthritis how to take charge of their disease and learn self-management skills. A twelve-year study of the Self -Help Course demonstrates that pain was reduced by 20%, self- efficacy increased by 17%, and visits to physicians were reduced by 43%. This course has a strong positive impact on a person's ability to live independently and contribute to the community. We plan to conduct a more aggressive marketing strategy to attract Burlingame residents to our Self -Help Course in San Mateo. Public Education Forums: Free arthritis forums are offered to the public at local hospitals and other facilities throughout the chartered territory during Arthritis Month in May. Rheumatologists, therapists, and other experts will present three programs in San Mateo on important topics. One of these programs will be held in Spanish. Based on previous years, there will be more than 150 attendees at this year's forums, with five to ten percent participation from Burlingame residents. Information & Referral: For those interested in arthritis and Arthritis Foundation related programs and services, a toll-free number (800) 464-6240 may be used. Last year, over 18,000 calls were taken on our toll-free bilingual information and referral line for request of free literature, physician referral and community resource information. Burlingame citizens will continue to obtain free arthritis information and referrals this year. Page 3 Chapter -wide, over 60,000 people will participate in the programs and services offered by the Arthritis Foundation in 2001. In addition to the valuable programs and services we provide, the Arthritis Foundation, Northern California Chapter awards more than $1,000,000 in research grants and fellowships to local scientists and medical professionals working toward the cure for and prevention of arthritis each year. For example, rheumatology fellowships are offered at Stanford University and University of California San Francisco. These fellowships in Adult Rheumatology provide additional post -graduate work to medical doctors who have completed their medical training and are Board Eligible/Certified in the specialty of Internal Medicine. We are truly thankful for the past support of the City of Burlingame in helping us to improve lives in your community. Your financial support in the amount of $2,000 will enable us to continue our vital programs that benefit Burlingame residents directly. We are within the 501(c)(3) section of the IRS code and are incorporated in the State of California. We do not receive government funding. Our California Charitable Trust number is CT00193. We have enclosed an IRS letter, our most recent audited financial statement, and our Chapter Brochure Packet. If you need additional information or would like to visit one of our programs in your area, please contact us or Gillian Moxey at (415)356-5484. Thank you for your kind consideration of our request. Sincerely, Victor Mangini Secretary, San Mateo Advisory Board (650) 697-9682 Fritz rauner Past Member, San Mateo Advisory Board (650) 574-0800 N - , �100 R -A. W-.00 Mark Johnson Member, San Mateo Advisory Board (650) 685-7648 {vim Ruby Marquam Immediate Past Chair, San Mateo Advisory Board (650) 348-5606 UUOAIDWAY [3y THE UAY Pe,,;" &OZ4 Ug& nye April 11, 2001 Mr. James Nantell, City Manager City of Burlingame City Hall — 501 Primrose Road Burlingame, CA 94010 Dear Jim, L APR CfTY GF BUnIIIN .1E MANAGER'S �P'A Broadway By the Bay (formerly Peninsula Civic Light Opera), located on the border of San Mateo and Burlingame, is a community theatre that provides quality entertainment and training to more than 4,000 Burlingame households each year. We offer special training programs to young thespians through our Youth Theatre Conservatory and three exciting Broadway -style musicals to the public at large. It is to help sustain and promote growth of our existing programs and to introduce new programs that we are asking The City of Burlingame for their support in the form of $2, 000. BBBay offers several ticketing programs that make going to the theatre fun and affordable for everyone. Established discount programs include a "Family Plan Matinee" allowing an entire family to attend a special performance for only $10 per ticket. Regular reduced rate tickets are available to all seniors and students. A special "Student's Preview Night" discount is offered to students of dance, drama or music who can attend the preview night performance, including a pre -show presentation by the Artistic Director, for just $5! Additionally, each year BBBay offers tickets to one or two non-profit organizations for $5 a piece to then sell to their supporters for profit. BBBay's 2001 beneficiary is R.S.V.P. Past organizations who have benefited from this program are the Burlingame Rotary Club, Samaritan House and the Bass Ticket Foundation. The Youth Theatre Conservatory (YTC) offers three new courses in theatre arts each season. Classes are made available to youth between the ages of 6 and 18 — most are residents of Burlingame, Hillsborough or San Mateo. Students pay a small tuition to take part in these workshops taught by professional Bay Area teachers, but the Youth Theatre Conservatory is still not self-supporting. A YTC Outreach program js offered in the low-income communities of San Mateo, and often has Burlingame youth in attendance. 428 Peninsula Avenue • San Mateo CA 94401-1653 • Phone: 579-5568 • Fax: (650) 579-5680 E -Mail: info@bbbay.org (Business Office) • Website: www.broadwaybythebay.org a non-profit benefit corporation Broadway By the Bay is making efforts to involve children and teens in its programs more, be it in a YTC course, in the cast of a BBBay musical or enjoying the show from the audience. To that end, a quarterly meeting is held between BBBay staff and performing arts teachers of San Mateo County to determine what actions BBBay can take to improve youth involvement. One result of these meetings has been the development of a study guide packet for each BBBay production. Along with the study guide is an availability list of the recommended resources from the Peninsula Library System. Since a new Youth Theatre Conservatory & Outreach Director was hired the YTC and Outreach programs have been growing in leaps and bounds. In order to maintain the current level of success in these programs the Director's position needs to grow from part-time to full-time. Several sources of funds are being contacted in order to make this possible. Because BBBay offers quality training and education programs and professional -level entertainment, always at an affordable price, we need additional financial support to defray many of our expenses. The contributions of individuals in surrounding communities are great, but by no means enough to support our organization — corporate donations and foundation and government grants are necessary. Enclosed are materials that you may find helpful when considering our request. Please feel free to contact Rosemary Hood, Executive Director or Janette Russom, Development Director if you have any questions or would like to obtain any additional supporting materials. The staff, volunteers, casts, crews and orchestras at Broadway By the Bay appreciate the continued support of The City of Burlingame. We are hopeful that our request for $2,000 will be favorably received. Sincerely, Rosemary Hood Executive Direcor Enclosures Board of Directors President Janette Leonidou Vice -President Leticia Toledo Treasurer Jean Savaree Secretary Eduardo Angeles Jessica Amer Esther Chacon Michael Charlson Scott Devereaux Lynne Esselstein Joe Galligan, C.P.A. Hon. Walter Harrington Patrica Hytche Mark Molumphy William L. Nagle Gayle Prytz Golnar Yazdi Past Presidents Jessica Arner William Bissell Paul Constantino John Cosgrove `James Dennis Don Dowling -:Robert Dullard. Gerald Ferrari Hon. Walter Harrington Albert Horn Norman Kavanaugh Robert Nebrig Jose Raw Charles M. Riffle Jack Robertson Marvin Siegel Hon. Thomas M. Smith Kristi Cotton Spence Leon Strauss Leticia Toledo J. Anthony Villanueva Landis Weaver Rand White Timothy Wright Executive Director Peter H. Reid LEGALAID SOCIETY or s.,.. )'.aa<<o County 521 East 5th Ave • San Mateo • California • 94402 (650) 558-0915 Fwo-m (650) 558-0673 FAx April 12, 2001 rl pil IJames Nantell 12 ZCe1 City Manager _Lj City of Burlingame CMANAGER'S LCFGCME City Hall - 501 Primrose Rd. Burlingame, CA 94010-3997 Re: Funding Request For the Legal Aid Societv of San Mateo County The Legal Aid Society of San Mateo County, a private nonprofit corporation, is requesting a grant of $2500 from the City of Burlingame to enhance the delivery of its services to children, families and seniors in Burlingame. Delivering legal services is a critical component of solving some of a community's most serious problems. The cycle of violence can be halted if a woman gets legal advice about temporary restraining orders and divorce, and her children can begin to heal from the physical and emotional scars domestic violence brings. A senior can remain in the home she has rented for years if she gets advice from a lawyer. The family of a child with a disability can learn about the options available to them and learn to become advocates on behalf of their child if they consult a lawyer. Legal Aid collaborates with many countywide groups and organizations, including: The Housing Leadership Council, New Beginnings, and the Gain Advisory Committee. Legal Aid advises and counsels staff of the Long Term Care Ombudsman Program. Legal Aid is part of a health collaborative with Nuestro Centro de Salud, Self Help for the Elderly and the Center for the Independence of the Disabled. We train volunteers for the Center on Domestic Violence Prevention and the Advisory Council on Women. We collaborate with La Raza Centro Legal and with the Peninsula Conflict Resolution center on landlord tenant issues. Legal Aid staff are involved with many other organizations as well_ Legal Aid has been serving Peninsula communities since 1958. Last year, Legal Aid provided free legal services to more than 2300 people and helped another 4000 find the right resource. Throughout its history, Legal Aid has served Burlingame residents_ In 2000 alone, Legal Aid assisted 71 clients from Burlingame in a variety of legal matters. Burlingame clients), domestic violence and child custody (4 Burlingame clients) , disability matters (1 Burlingame client), consumer and contract problems (2 Burlingame clients), and employment (1 Burlingame client). Now that Legal Aid has relocated its offices from southern San Mateo County to the City of San Mateo, it is likely that even more residents of Burlingame will be seeking our services. With $2500 in funding, Legal Aid will be able to continue its efforts on behalf of Burlingame residents. Please do not hesitate to contact me if you have any questions. Sincerer Peter H. Reid Executive Director Sent by:'BOVET PROFESSIONAL CENTER 6503411395; 04/05/01 5:24P11;JgLE" #339;Page 2/5 Sustainable San Mateo County (650) 638.2323 177 Bovet Road, Sixth Floor Fax: (650) 341-1395 San Mateo, CA 94402 Email: SUSLainableOAdvocate net Web: http://Sustainabie.AdvoQate.net Dedicated to the long-term health and vitality of our region Pounder April 5, 2001 MARCIA PAGES report. We know that your support of this project continues to increase awareness of the issues Chairwanan Mr. James Mantel], Ciry Manager RUTH PETERSON City of Burlingame TED LEMPERT City Hall Executive Director 501 Primrose Road Kim GELFAND Burlingame, CA 94010-3997 Advisory Cantil and residents of San Mateo County. The 5' annual report will be formally released on April 19`A, CARLA BAGNMHI Dear Mr, Nantell, DAVID SOMSERGER widely distributed at The Redwood City Chamber of Commerce Progress Seminar on April 20th - EVANGEUNE BURGESS We Thank the City of Burlingame for its generous grant of $1500 last year for the 4d' edition of TrevoR IndicatorsAorA Surtainable San Mareo County: A Report Card Of Our County's Quality Of Life,, and BJRRDWES request that you renew your grant This year for the 5' edition. It israti t that 10 cities and g fy'ng HELEN FISICARO San Mateo County joined Burlingame in doing so. Ir tells as even more than the many TOM FI-tPATRICK appreciative comments we receive that we are delivering a well -researched document that is getting RCHARD GORDON put to good use by the policy makers and citizens of our county - ANNE HINeKLE E fec ive and sustainable decisions have been made using the local and regional dam found in our DAVID HINCKLE report. We know that your support of this project continues to increase awareness of the issues BARBARA KAUTZ afficring the health of our county and cities; we can work together to sustain and improve The; JONATHAN KORKHAGE quality of life in the community we all share. TED LEMPERT Ctoun MACK SSMC's Indicators Report is the only report covering all of San Mateo County which addresses the OLIVE MAYER issue of sustainability and is freely distribured to the policy -makers, businesses, community groups, Dour MCGLASHAN and residents of San Mateo County. The 5' annual report will be formally released on April 19`A, 2061 at our annual Town Hall event held at Ralston Hall. College of None Dame, and will be RAY MILLER widely distributed at The Redwood City Chamber of Commerce Progress Seminar on April 20th - GARY OkrDN JANICE Rossi Enclosed, please find SSMC's formal grant proposal, organizational budget, and the 2000 DEBORAH RUDDOCK Indicators Report. We are hopeful that you will 6c able to help us continue to make the [n4cawrr Report a significant and constantly growing asset to the community. STEPHEN SCHMIDT KEITH WEBER Steering Commitee MARLOWE ALLENBRIGHT ELEANOR W. ANDERSON DAVID CRAegE CAROL KITTERMASTER CATHERINE MCCANN Rcrct MCGLAEHAN KIM SPRINnpt CAROL A. TANZI Thank you very much for considering our proposal. Please call me at 650-638-2323 if you have any questions or need additional information. We look forward to seeing you at The Town Kau event on April 19'. Sincerely, Ruth Peterson Chairwoman c � KimGelfan Executive Director AN ACTIv1TY OF THE TInES r.FNTFD . nnnnrnr.. Hl;, Sent by: BOVET PROFESSIONAL CENTER 6503411395; Request for Support for The A Proposal to City of Burlingame Amount Requested: $1,500 April 5, 2001 QUAnizational Rackgrout d 04/05/01 5:25PM; ktFax N339;Page 375 Indicators project Sustainable San Mateo County 177 Bovet Road, Sixth Floor San Mateo, CA 94402 650-638-2323 650-341-1395faz Contact: Kim Gelfand, Executive Director Founded in 1992, Sustainable San Mateo County (SSMC) is a non-profit organization dedicated to the long-term health and vitality of the county. SSMC is a project of the Tides Center, San Francisco, which provides fiduciary services and non-profit status, Our Executive Director, with the help of Steering Committee members and volunteers, carries out our projects. General funds come from memberships, contributions, foundations, and fundraising efforts. In support ofthe Indicators Project, last year we also received funding from the County, Len cities, and local businesses. In�c'cAM Protect The Indicators Project was initiated with the intent that it be a community effort with as much diverse input as possible. Surveys, interviews, multiple drafts to leaders and members of the community, and public review workshops are all part of the strategy to be inclusive. The 1997 Indicators Repart croated a baseline of current county sustainability measures and a basis for comparison with changes in the future. SSMC's 2001 Indicators Report presents approximately 30 indicators that represent the county's quality of life. Some of these are economic trends, unemployment, land use, transportation, housing affordability, agriculture and forestry, voter participation, community safety, school funding, and air and water quality, The Indicators Report compiles many interdependent issues into a single source for decision -makers and citizens to monitor progress toward sustainability or away front it in any given area. Other groups provide similar yet different information to the public such as the San Mateo County Economic Development Association (SAMCEDA), the Hospital Consortium, the Association of Bay Area Governments (ABA(;), Joint Venture Silicon Valley, the City and County Association of Governments (C/CAG), and city efforts like Redwood City 2000. We believe the Indicators Report differs from the reports and efforts of thesu groups in the following ways: 1. The Indicators Report is the only report that evaluates the health of the county in terms of sustainability, It ill ustrates now each issue is linked to others and to sustainability. 2. The Indicators Report covers all of Salt Mateo County, Sent by: BOVET PROFESSIONAL CENTER 6503411395; 04/05/01 5:25PM;JetFax_#339;Page 4/5 3. The Indicators Report. with the appropriate funding, will continue to be issued annually, in contrast to ABAG's biennial Projections of the sporadic reports of some of the other organizations listed above. 4. The Indicators Report will continue to be a widely distributed, inexpensive source of information for the policy makers, businesses, community groups, and residents ofSan Matco County. 5. The Indicators Report is now available on-line at http://Suatainable.Advocate.net. While the published report is the main product of the Indicators Project, it is just one part of our public outreach and education program. In May of 1999, SSMC co-sponsored a "Town Hall for a Sustainable San Mateo County,, with the College of Notre Dame, Department of Natural Sciences. The 5" edition of the Indicators Report will be released at our 3" annual Town Hall event with the College of Notre Dame on April 19, 2001, LxgMl[ed 0a team SSMC is publishing the Indicators Report annually with the following expectations: 1. To foster a general Public understanding ofthe concept of sustainability; 2. To provide the county supervisors and city council members, planning commission members, city managers, planners, businesses, and citizenry with data useful for direction and prioritization of programs and funds; 3. To provide the community at large with an unbiased and comprehensive tool for determining how well current Policies are serving to improve the health and vitality of the county. Burlingameame Residents Served All Burlingame residents are served. The Indicators Report is all volunteer researched and written. This is a community based project which draws in, educates, and involves local government officials, business leaders, academicians, and general citizenry in a project that monitors the ongoing health of individual cities in San Mateo County, and of the county as a whole. The report will also be available to everyone online, Amount lfF din Re u t SSMC is seeking support of $1,500 from each city in San Mateo County and $5,000 from the county itself. Local Chambers of Commerce are also being asked to contribute. Funds raised from local governments and chambers represents approximately one-quarter of our operating expenses, and one-half of the Indicators program budget. A portion of our grant support funds the salary for an Executive Director, who also acts as Project Coordinator/Managing P.ditor of the M4ieatars Report. A paid professional is necessary to manage the Indicators project for the following reasons: • To make an amoral report possible, including an on-line version; • To carry out recruitment and management of volunteer researchers and writers; • To determine indicators to be included in the report; • To research data sources for indicator information; • To encourage agencies 10 collect and monitor informative data; • To increase distribution within and outside of the county; • To coordinate public forums both for the release and discussion of the Indicators Report. This investment is important to both the cities and county of San Mateo County in that it will ensure the production of a report that both policy -makers and citizens can use to help them make informed decisions. Furthermore, this investment will make a difference in that SSMC's growth and ability to promote sustainable practices in the county are dependent. to a 8' .t cxwnt, upon rhe continued success of the Indicators Project. 2 0 L0 0 0 cr LU F - z LU U J Q z 0 H CD 0 LU LL 0 Cr a LU 0 ro J0 +J c m Projected Operating Budget 11112000-1213112001 General Indicators _ Business Bus. Forum Other SSMC- I' MC IN'COME & Admin. Protect Task Force Series Prourarns Total Annual Membership Qrhse• _ $10.000 -_ _ $10,000 Pledges & Donations _ _- _ 20,000 $500 $9,000 $10,000 $10,500 50,000 !Contributions from Cities & County _ - 5,000 $10,000 _ - _ _ _ 15,000 Foundation and Grant Support 30,000 30.000 (Desktop Publishing (in-kind donation) . _ _....._ 3,000 1,000 500 2,000 6,500 Offioe Space (in-kind donalionj _ ._ ... _ ._.._.... . _ _ 3,000 3,000 _. _. 6,000 Photo -copy, Fax (Jn-kind donation) _ - 450 450 Total Income $38,450 $46,500 $10,000 $10 500 $12,500 $117,950 EXPENSES JSalarie*payroll taxes, benefits _ ... _ Executive Director $25,000 $25,000 $50,000 Interns 0 Office Space _ .. _ . 3,000 3,000 6,000 Membership Drive (postale, panting, etc.) 800 800 SAMCEDA 8 Chamber of Commerce membership $ 1,000 1,000 Community Outreach 2.900 2,900 World Wide Web - Intemet presence 240 240 Newsletter 6 issues (pdntinglpostage) 1.000 1,000 Office telephone, supplies and gen. postage 1,041 1,500 500 3,041 Postage - Indicators Report, Biz Flyers 1,500 500 500 2,500 Photo -copy, fax. 500 500 Insurance (fides Center). 200 200 Tides Center (9% of income) 3,460 4,185 900 945 1,125 10,615 indicators_ Report: Announcement Event 5,000 _ 5,000 Desktop Publishing _ 3,000 1,500 2000, 6,500 ___Printing costs for Report 3,000 3,000 Environmental hlgmt Systems Outreach 8 Events _ $ 8,000 8,000 Sustainabilityinformation for businesses _ 4,000 4,000 Progress Seminar pa!#c pation 2,000. 2,000 Other Programs fworkshops,_seminars, etc.) _ $ _ 9,000 9,000 Total Expenses M,141 $46,185 $9,900 $9,946 $12,125 1116.296 32.80% 39.71% 8.51% 6.55% 10.43% 100.00% Jung 8, 2000 e MILLIONS $ PERCENT CHANGE FROM 2000-01 General Fund $31.0 11.8% Enterprises $13.3 9.4% Financing/Grants $1.3 30.0% Capital Projects $22.5 65.0% TOTAL $68.1 25.2% e Yom: GENERAL FUND REVENUE/EXPENDITURES Ar. o.®r, io GENERAL FUND REVENUE/EXPENDITURES 02 o.®r, io A-5 02 15.0 i F4V, 5.0 3.0 93 94 95 96 97 98 99 Fiscal Year Ending June 30 -0 Sales Tax Ak Hotel Tax 00 01 02 m Property Tax SALES, HOTEL & PROPERTY TAXES 15.0 i F4V, 5.0 3.0 93 94 95 96 97 98 99 Fiscal Year Ending June 30 -0 Sales Tax Ak Hotel Tax 00 01 02 m Property Tax Ten -Year Average -- $10.5 Million 2001-02 OPERATING BUDGET FINANCING t R (EXCLUDING yC. ITAL IMPROVEMENTS) .r / v Charges for Services and Fund Transfers Water/Sewer in/Other Revenue 1 30% Property Taxes From Other 12% "Hote Agencies I Tax 4% 22% '.- Use of Money and Property 3% Sales Tax 21% Licenses, Other Taxes Permits, Fines 3% A 4% •fin ! N 3 y •f y - - - - - - - - - - - .... 2001- 2 R OPE BUDGET APPROPRIATIONS -RATING T 1, "j 49 x (EXCLUDING CAPITAL IMPROVEMENTS L, 'z . g Transfers Out Non Departmental 18% 3% Library I 6% Parks and Recreation 10% Public Works 28% Police & Fire 29% _vA JAI 49