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HomeMy WebLinkAboutAgenda Packet - CC - 2001.05.17BURLINGAME CITY COUNCIL AGENDA BURLINGAME SPECIAL MEETING - THURSDAY, MAY 17, 2001 PAGE 1 OF 1 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS At this time persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M. Brown Act (the State local agency open meeting law) prohibits council from acting on any matter which is not on the agenda. It is the policy of council to refer such matters to staff for investigation and/or action. The Mayor may limit speakers to three minutes each. 4. NEW BUSINESS a. Review and Discussion of Five Year Capital Improvement Budget for 2001-2006; Presentation by Director of Public Works 5. ADJOURNMENT NOTICE: Any attendees wishing accommodations for disabilities, please contact the City Clerk at (650) 558- 7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office, City Hall, 501 Primrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. visit the City's website at www.burlin;ame.onl Agendas and minutes are available at this site. NEXT MEETING — May 21, 2001 City of Burlingame CITY HALL - 501 PRIMROSE ROAD BURLINGAME, CALIFORNIA 94010 (650)558-7200 SUGGESTED JCTION 6:00 p.m., Conference Room A Review/Discuss CITY G ABURUJNOAME S�M�t[o wiw[ 6�Bo BURLINGAME, CALIFORNIA May 17, 2001 1. SPECIAL MEETING CALLED TO ORDER A special meeting of the Burlingame City Council was held on the above date in Conference Room A. The meeting was called to order at 6:00 p.m. by Mayor Joe Galligan. 2. ROLL CALL Council Present: Coffey, Galligan, Janney, O'Mahony Council Absent: Spinelli 3. PUBLIC COMMENTS There were no public comments. 4. NEW BUSINESS a. REVIEW AND DISCUSSION OF FIVE YEAR CAPITAL IMPROVEMENT BUDGET FOR 2001/2006; PRESENTATION BY DIRECTOR OF PUBLIC WORKS DPW Bagdon made a presentation on the proposed 2001/02 Capital Improvement Project program, as well as identified the infrastructure needs beyond next year. The 2001/02 infrastructure program is the largest in the City's history at $22.5 million dollars; this figure represents only 10% of the infrastructure needs identified. "Infrastructure" has been divided into seven categories: streets, storm drains, sewer, water, facilities, parking and parks and trees. STREETS There are 150 lane miles of streets maintained each year in Burlingame. Besides paving, there are traffic signals, railroad improvements, streetscapes, flight paths, lighting and poles, curbs and gutters. The needs for 2001-02 are approximately $5.1 million, with long-term needs of $31 million. The City has been very fortunate in receiving grants for paving; requesting $500,000 in 2001/02 to be added to existing funds to conduct a $1.4 million paving project that includes portions of Bayshore Highway, Rollins Road (north of Broadway) and Skyline Blvd. Also, the City has met with the representatives of homeowners from Dwight Road to discuss a public/private partnership to come up with away to reduce speeds in that neighborhood; requesting $100,000 for this improvement. Would like to add $250,000 to the budget to add pedestrian signals at Carmelita and California and Morrell and California. $700,000 is being added to the funds to complete both sides of the Broadway Streetscape between Laguna and El Camino Real. There was $1.8 million of Rule 28 funds from PG&E scheduled to be used to underground the street lights in the Bayshore area, however, PG&E has Burlingame City Council 1 May 17, 2001 Special CIP Meeting recently notified the City that these funds are frozen. In lieu of this, $500,000 is being requested so this project can be completed in a timely manner. STORM DRAINS There are over 40 miles of storm drains that the City of Burlingame maintains with seven creeks that drain the upper areas of Burlingame. Capacity improvements include installing pipes where pipes are currently not laid; local improvements and fixing intersection work where there is ponding of water; pipeline replacement as the pipes are coming to the end of their useful life and have to start being replaced; pump stations as some areas in the City are low lying and water has to be pumped to locations; and creek cleaning because the creeks silt up periodically and the water backs up and could damage areas in residential neighborhoods. Proposing $2 million in 2001/02 budget with long-term needs of $25 million. A phased program is being implemented on the Easton Creek Watershed to remedy the flooding on California Drive and Grove Avenue. $1.1 million is being requested to enlarge the crossing underneath the railroad. The result will be a "30 year storm system"; unfortunately, the rest of the City has only a two to five year capacity. The City has been working with a contract engineer on this project; in the 2001/02 budget, there is a proposal to make the contract engineer a permanent position, which will save approximately $40,000 per year. SEWER DPW Bagdon noted there are 85 miles of sewers in Burlingame that need to be maintain as well as numerous manholes. Pump stations are very important as pipes are underground on the west side of the freeway and sewage has to be pumped across El Camino to the treatment plant. The sewer needs for 2001/02 is $1.1 million; long-term needs are between $25 and $50 million. The sewer system is aging and pipes need to be replaced. Noted that the Sewage Treatment Plant needs $500,000 to complete the design of $6-7 million worth of infrastructure improvements. The plant itself uses 50% of all the power consumption of all City buildings; with this project, estimate up to $100,000 can be saved in power costs. $400,000 worth of pipes are being replaced this coming year, which is still not enough. Very important that a financial plan is discussed. Based upon the rate of deterioration of our pipes, the City should be replacing $1 million worth of pipes each year, which is currently not being done. WATER DPW Bagdon noted the water system is the weakest link of all the Capital Improvement Projects. Multi -Agency Project — This is conducting joint projects with other agencies to provide for more storage and transmission of water from another source; the City has been working with San Francisco Airport for the past year on a $30 million project that will provide storage for Millbrae, San Francisco Airport, and other sources of water from the Harry Tracy Treatment Plant. The Airport recently stated their revenues expected from the Airport were much less than predicted and can't participate in the project for at least two years. Storage Facilities — There are 20 significant facilities that public works maintains in May 17, 2001 2 Burlingame City Council Special CIP Meeting Burlingame. Major improvements include a new Public Works corporation yard, replacing a facility, or a major remodel of a facility. Minor upgrades would be a new phone and computer system. Proposing approximately $11 million in the 2001/02 budget; in need of at least $30 million, but do not have a good estimate at this time. Will be going out to bid on the Public Works Corporation Yard shortly. The cost of the project is over $10 million for construction. Taking a phased approach on the City-wide master plan; the first phase will be to conduct an assessment of the condition of our existing facilities such as the police department and fire station #35 on Hillside, Park corporation yard, as well as City Hall. A plan needs to be put together to figure out how to prioritize what should be started first. Facility Services will be centralized under the public works department as a separate division; will be proposing an addition of three positions for that purpose. Facility Services will also be conducting an energy audit and what can be done to make the buildings more efficient. Budgeting $200,000 to get started on the teen center; will request more money when the scope of the project is determined. • Transmission Pipelines — These are the large pipes that connect the neighborhoods; need pipeline rehabilitation of the smaller pipes that actually feed into the homes along the streets. Will be installing $325,000 of new pipes but should be installing at least $1 million of new pipes per year. In order for the system to run adequately, need to request an additional position in the water shop for a maintenance worker; this will allow for two teams to be on duty at the same time that can respond to complaints of leaks. • Pump Stations — Large amount of water is pumped up the hill to the reservoirs and then gravity fed down to all the Hillside customers. • Water Quality Improvements — This is an issue that will be coming up in the next few years. In the year 2003, San Francisco will be delivering a different type of water to Burlingame; it will disinfect the water that is delivered not by chlorine but by chloramines. The problem with chloramines is that it acts very differently with stagnant water. If there are dead-end pipes, it nitrifies, smells and the taste starts changing. Requesting $100,000 to determine where the stagnant water areas are. When those areas are determined, funds will be budgeted for to make some improvements to move that water and accommodate the new type of water the City will be getting from San Francisco. Public Works will need to do more monitoring and sampling and testing of the water and will be proposing a new position in the water shop for a water quality technician to provide that service. The water needs are great but the budget is small. $550,000 is required after a 10% water and sewer rate increase. Long-term needs are between $23 and $50 million. There is at least $8 million worth of work to be done between Adeline, Easton, Alvarado and Vancouver area. San Francisco water has a $3 billion improvement plan for the Hetch Hetchy System, which eventually the City will be paying a part of. Again, a financial plan needs to be done. PARKING The City maintains over 2,000 parking spaces and 26 parking lots in Burlingame. Parking improvements include building a garage on some public lots as well as changing meters to electronic models. Proposing $1.4 million in the 2001/02 budget; long term needs are $12 million. This figure represents one new parking garage in the Burlingame business district; another garage will possibly be needed in the near future. A parking study was conducted in 2000 and since that time, there has been two community meetings and one Traffic, Safety, and Parking Commission meeting regarding the scope of this project. Requesting $1 million to start the design of the new parking lot; this project will involve at least $10 million to construct. Burlingame City Council 3 May 17, 2001 Special CIP Meeting PARKS AND TREES There is one more project to complete on the landfill. The City maintains over 11,000 trees in Burlingame and have at least 17 parks that need to be maintained. Requesting $1.35 million for 2001/02 with $6 million for long term needs. This number may go up after a complete assessment of the parks is completed. Landfill slope and bike path is a project that involves slope improvements along Airport Blvd. with a bike path and slope improvements and better entrance treatments to the golf center on the Anza side. Requesting $450,000 to be added to the existing $450,000 funds. The Parks Department will be receiving a state grant next year and want to delay the work on Cuernavaca Park so they can combine a number of phases into one project. In summary, DPW Bagdon noted Public Works is proposing 63 projects worth 22.5 million for 2001/02. The weakest part of the CIP system is the sewer, water and facilities; need to look at a financial plan to determine how this can be handled in the future. Comments: City Manager noted he doesn't want to minimize the need for capital improvements; Council concerned about maintaining an adequate about of fund balance in case of emergency. The City has been putting as much into infrastructure maintenance as was into maintaining the sidewalks. Public Works is already planning the techniques they will use to evaluate the system and where the priorities are. Water and sewer fees should be raised to the same level as other cities. 5. ADJOURNMENT Mayor Galligan adjourned the meeting at 7:02 p.m. Sincerely, Ann T. Musso City Clerk May 17, 2001 4 Burlingame City Council Special CIP Meeting