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HomeMy WebLinkAboutAgenda Packet - PR - 2006.08.17BURLINGAME PARKS & RECREATION COMMISSION 7:00pm, Thursday, August 17, 2006 Burlingame City Hall, 501 Primrose Road, Burlingame Roll Call Dittman, Heathcote, Hesselgren, Larios, Muller, Schreurs, Shanus 2. Approval of Minutes Approve the minutes of the June 15, 2006 regular meeting 3. Public Comments This is the opportunity for members of the public to address the Commission regarding items not otherwise on the agenda. The Ralph M. Brown Act prohibits the Commission from acting on any matter that is not on the agenda. The Chairperson may limit speakers to three minutes each. 4. Old Business A. Senior Resource Handbook B. Capital Improvement Projects C. Parks for the Future New Business A. Art in the Park B. Recreation Registration Fee Increase 6. Reports / Hand -Outs A. Parks & Recreation Department Reports 1. Monthly Report 2. 2004-05 fy Revenue Report B. Commissioners 7. Adjournment Next Regular Meetings: Thursday, September 21, 2006 — 7:00 pm, City Hall ]NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at (650) 558-7330 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www. burlingame. org. City of Burlingame - Parks & Recreation De t. 850 Burlingame Ave., Burlingame, CA 94010 IDphone: (650) 558-7300 - fax: (650) 696-7216 recreationAburling_ame.org '4 �aa w LM1x Date: August 9, 2006 To: Parks & Recreation Commissioners City Council From: Randy Schwartz 2ld— Re: Monthly Report Parks Division 1. Tree Crew is pruning the Eucalyptus trees that divide the Crowne Plaza Hotel from Bayside Park. 2. Parks Crew upgraded the landscaping around the Lions Hall. 3. Parks Crew prepared Washington Park for the Joe DiMaggio World Series in July. 4. Parks Crews aerated, fertilized, and overseeded Murray Field during July in preparation for the soccer season. The field also had 75 tons of sand spread over it. 5. This month, we will be collecting approximately $5,000 for tennis court rentals for the upcoming season (September 2006 through April 2007), 6. Picnic area reservation totals to date (excluding the refundable deposit) are approximately $5,000. Recreation Division Preschool 1. Completed successful summer camp program with 106 participants ages 3 & 4 Youth Programs 2. Summer programs of campsitrips was very successful, including a three day trip to Santa Cruz Adult Programs 3. 1' time Co-ed 4's Volleyball tournament was held in Washington Park with 14 courts and 100+ players Senior Citizens Programs 4. Trip to the play "Spelling Bee" and lunch had 22 people attend 5. A tour of the Anchor Brewing Company and Pizza lunch had 15 attend 6. Bingo and Bag lunch remains steady with 24 people each week 7. Friday drop in program continues to remain strong with 25-30 enjoying the afternoon movies and 7-12 playing bridge 8. Adult Exercise program continues to have 30 participants twice each week 9. Emeritus lecture attendance was low for the Summer, but expected to increase in Fall Special Events 10. Art in the Park, conducted in June, had a net profit of over $26,000 11. Conducted 5 Music in the Park concerts in July, with a sponsorship from Veolia Water and BBQ's provided by the YAC and Summer Camp programs. For the first time this year, the Department also showcased several programs at the concerts (ceramics, drama, preschool crafts, etc) 12. Conducted a Movie in the Park in July (Madagascar) and in August (E.T.) Upcoming Events th 1. Movie in the Park — September 9 — Cheaper by the Dozen II 2. Fall Fashion Frills —senior citizens fashion show— November 20 —11:30 to 2:00pm BURLINGAME PARKS AND RECREATION DEPARTMENT Collection Report July 2006 Recreation Division 2006-07 2005-06 Current Month COLL. YTD COLL. YTD 2004-05 COLL. YTD Dept Program Gross Refunds Current Net ffKev 01 Misc. Admin. 121.50 121.50 121.50 436.25 373,20 10 Advertising - - - - 681.00 - 26 12 Tix/Bks/ArtSls 13,701.20 19.95 13,681.25 13,681.25 14,240.35 13 209.00 2 1 13 Bldg. Rental 3,054.00 - 3-054.00 3,054.00 4,933.00 4,711.00 27 Rental Deposits 1,400.00 1,600.00 (200.00) (200.00) 300.00 (150,00) 3 16 Park Permit 1.000.00 45.00 955.00 955.00 1,125.00 525.00 28 1294 Pool Rental - - - 5.800.00 725.00 4 20 Sr. Lunch - - - _ _ _ 29 21 Sr. Activities 4.635.80 110.00 4.525.80 4,525.80 656.00 1,016.00 5 22 Teens 2,411.00 1,215.00 1,196.00 1,196.00 2,973.75 2,430.00 30 23 Jr. Teen Camps 9,012.50 35.00 8.977.50 8,977.50 4,863.00 2,723.50 8 24 PFRN - - - - - 150.00 6 30 Pre-school 44.272.00 - 44,272.00 44,272.00 42,234.00 32,036.00 31 31 Pre-Sch. Class 326.75 - 326.75 326.75 329.75 (498.00) 32 41 Lang. Arts 1,322.00 - 1,322.00 1.322.00 - 331.00 9 44 Adult Art 1,137.00 - 1,137.00 1,137.00 950.00 788.00 34 45 Culinary 38.00 - 38.00 38.00 763.50 90.00 10 46 Youth Art 4,524.28 57.00 4,467.28 4,467.28 (134.95) 825.00 35 47 Misc. Art - - - - _ 12 48 Computers 210.00 - 210.00 210.00 350.00 7 49 Enrichment (43.00) 165.00 (208.00) (208.00) (433.25 (272.00) 11 50 Art in Park - - - - 10.00 460.00 37 60 Special Classes 284.00 49.00 235.00 235.00 936.00 (27.00) 13 61 Fitness 564.00 - 564.00 564.00 727.00 775.00 38 62 Sport Classes 472.00 - 472.00 472.00 236.00 172.00 14 70 lYouth Camps/Trips 11,206.50 712.00 10,494.50 10,494.50 6,375.60 12,327.00 15 72 Contract Spits 21,512.50 1,682.00 19,830.50 19,830.50 22,497.70 20,541.00 40 80 Elem. Sports - 90.00 (90.00) (90.00) 388,00 - 16 81 BIS Sports - - - - (43.00) 409.00 41 82 Tennis Lessons 11,000.25 423.00 10,577.25 10,577.25 8,588.00 5,152.00 17 1 83 Tennis Courts 82.00 - 82.00 82.00 226.00 80.00 42 1 84 lGolf Classes 1,187.00 1,187.00 1,187.00 3,398.00 65.00 18 1 85 1 Misc. Sports - - - 400.00 - 43 86 Field L /Rent 2,587.00 2,587.00 2,587.00 6,51750 3,000.00 19 87 Softball 2,746.00 2,746.00 2,746.00 3,900.00 13,235.00 44 88 Basketball 1,470.00 1,470.00 1,470.00 - - 20 89 Volleyball 2,380.00 - 2,380.00 2,380.00 2,090.00 - 21 90 Yth Aqu.Class 22,530.50 815.00 21,715.50 21,715.50 12,655.00 8,596.19 45 91 Adlt Aqu. Class 946.00 - 946.00 946.00 1,024.00 1,438.00 46 92 Lap Swim @Rec 592.00 592.00 592.00 1,978.50 1,013.00 22 93 Rec Swim 805.00 - 805.00 805.00 9,964.70 8,719.90 24 Yth Schlor. Fund 7.00 - 7.00 7.00 113.00 - Sub -totals 167,494.78 1 7,017.95 1 160,476.83 1 160,476.83 161,899.40 135,318.79 Revenues @Pool 1 16,508.80 16,508.80 1 16,508.80 1 4,173.50 1 3,159.00 Recreation Totals I $ 184,003.58 1 $ 7,017.95 1 176,985.63 1 $ 176,985.63 1 $ 166,072.90 1 $ 138.477.79 47 IParks Revenue $ - $ - 300.00 48 Field Prep Fees $ - $ - - - 23 95 Golf Cards Dept Totals 1 $ 184,003.58 1 $ 7,017.95 1 176,985.63 1 $ 176,985.63 1 $ 166,072.90 1 $ 138,777.79 Aquatics Totals 1 17,905.80 - 1 17,905.80 1 17,905.801 21,916.70 1 13,61-6 90 City of Burlingame - Parks & Recreation Dept. 850 Burlingame Ave., Burlingame, CA 94010 • phone: (650) 558-7300 • fax: (650) 696-7216 t BURLINGAMErecreationgburlingame. org MEMORANDUM &¢Q To: Parks & Recreation Commissioners From: Randy Schwartz (?Z� Date: August 9, 2006 Re: ART IN THE PARK SPONSORSHIPS In preparation for our discussion on Art in the Park at next week's Commission meeting, please find the following: • Information & thoughts on the sponsorships from our contractor, Pacific Fine Arts (below) 2006 Art in the Park Financial Statement • Email from to L. Thomas to Cathy Baylock Thank you. From: Eckles Events; 'Dana Hale-Mounier/PFA' �- Subject: AITP sponsors I know in our meeting we discussed the concerns of the Park and Recs commission of the "corporate alley" and what we could do to "soften" that look. There is the possibility of placing two sponsors side by side, interspersed with the artists, allowing space on either side before artist booths begin again, or (if we lay the artists out in cubes) sponsors could be in cubes of 4 interspersed with artists also in cubes of 4. Of course, which of those two options will fit better, will depend on the number of artists that are accepted and how the layout would best compliment the show. In terms of the numbers of sponsors at the event, this year there were 12 corporate sponsors who occupied 16 spaces as some of them had double booths. This does not include Allied Waste and Caltrain as they were in the non-profit/community exhibit area. In terms of the income generated ($19,500) we would need to be at a minimum of $20K. Some of the sponsors that we had last year were at the Diamond ($2K) level, which we feel may be difficult to achieve again given the foot traffic. So we feel it would be prudent to project more lower level sponsors in order to achieve the minimum amount necessary to offset expenses. Having said all that, we would like to propose a minimum of 25 (paid corporate exhibitors) who may indeed take up more spaces as they may want double spaces. Keep in mind, that we will intersperse them to make them less obtrusive to the public eye. I hope this information is helpful for your meeting. Should you need anything else, please let me know. Lisa Eckles Eckles Events Creating a Better Place to Live, Work and Pla-y 3-Jul-06 To: Randy Schwartz, Director From: Tricia.Pinney, :Supervisor Re: Financial Statement - 36th Annual Art in the Park INCOME: Pacific Fine Arts (103 booths) Concessions Sponsorships EXPENDITURES: Banners (datelrepair) Table & Chair Rental Photography Chalk/Other Entertainment Portable Toilets Total Income Sub Total PART TIME STAFF: Steve Bianco (4.5 hrs @ 14.77) Mike Chun (14 hrs @ $14) Joshua Schoening (19 hrs @ 17.111 Kris Sojda (13 hrs @ 20.04) Sub Total Total Expenditures 2006 Total Profit $26,708.90 2005 Total Profit $22,626,60 2004 Total Profit $23,879.00 2003 Total Profit $17,544.33 2002 Total Profit $18,126.57 $30,000.00 27210.00 $3,037.50 $ 35, i 57.50 $78.00 $414.10 $0.00 $130.00 $6,300.00 $1,279.00 $8,201.10 $66.50 $196.00 $325.00 $260.00 $847.50 $9,048.60 The topic of Art in the Park will be discussed by the Parks & Recreation Commission at their August 17th meeting (City Hall - 7:00pm). The public is welcome to attend or can �- send their comments to the Commission via the Parks & Recreation Dept. Please let me know if you would like to include the email below in the Commission packet or if you would like to convey your thoughts either in person or in another format. Either way, the Commission will be very interested to hear from the public. Randy Schwartz Parks & Recreation Director, City of Burlingame 850 Burlingame Avenue, Burlingame, CA 94010 (650) 658-7307 Making Burlingame a Better Place to Live, Work and Play -----Original Message ----- From: Cathy Baylock [mailto:cathyb@baylock.com] Sent: Monday, July 17, 200610:43 PM To: L. Thomas Cc: PARKS/REC-Schwartz, Randy; MGR-Nantell, Jim Subject: Re: Art in the Park Thank you for your note. I, too, am very concerned about the direction the festival has taken and 1 have been assured by Park and Rec Director Randy Schwartz that this issue will be addressed. Some letters to me have indicated that people would rather see the event cancelled than turned into a commercial enterprise. I am told that new vendor was used this year and their contract is subject to scrutiny before it is renewed next year. I have copied Randy Schwartz on this e-mail so he might share in your feelings. Thank you for taking the time to write. Cathy Baylock On Jul 17, 2006, at 6:49 PM, L. Thomas wrote: Dear Mayor Baylock, 1 know the idea of Burlingame as a community with a sense of history and small-town feel is an important issue to you. The slogan, "Burlingame - you'll miss it when it's gone" did not ring more true than this past June. As a long time resident, 1 was saddened and terribly disappointed to see this year's Burlingame Art in the Park at Washington Park become a corporate event. This festival has always been about arts and crafts people of our community and surrounding communities, and to let in corporate booths not only cheapens a normally warm and welcoming community event, but also discourages real artists to participate. If coporate booths are there next year, my family and friends in Burlingame have no interest in attending, and we have been attending for the last 25 years. We have already lost Burlingame Avenue to the big coporations, and when 1 attend an art festival why would I want to see AT&T, RCN, Home Depot and the Marriott Hotel? Or purchase aluminium siding for my house? I know 1 am not the only one who feels this way. Everyone I have spoken with in the community agrees. I wanted you to be aware of the community's feeling on this subject. Thank you for your time, and 1 look forward to your future years in office.