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HomeMy WebLinkAboutMin - CC - 2014.07.07 OYN97 CITYG E BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting of July 7,2014 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Brownrigg called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Charles Voltz., 3. ROLL CALL MEMBERS PRESENT: Brownrigg, Deal, Keighran,Nagel, Ortiz MEMBERS ABSENT: None 4. REPORT OUT FROM CLOSED SESSION There was no closed session 5. UPCOMING EVENTS Mayor Brownrigg reviewed the upcoming events taking place in the City. 6. PRESENTATIONS There were no presentations. 7. PUBLIC COMMENTS Burlingame resident John Root asked for removal of item 8i from the Consent Calendar. Burlingame residents Cynthia Cornell, Cynthia Wukotich and Paul spoke about the lack of affordable housing in Burlingame. Burlingame resident Yvonne Lee spoke about a family day care center on Toledo Avenue in Burlingame. There were no further comments from the floor. 8. CONSENT CALENDAR Mayor Brownrigg asked if any Councilmembers wished to remove any items from the Consent Calendar, and Councilwoman Keighran removed 8b. Mayor Brownrigg added some additional comments to the Mid- Peninsula Housing Presentation item of the June 16, 2014 minutes. 1 Burlingame City Council July 7,2014 Approved Minutes Councilwoman Keighran made a motion to adopt items 8a, c, d, e, f, g, h, and k, of the Consent Calendar; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. a. APPROVE THE CITY COUNCIL MEETING MINUTES OF JUNE 16,2014 CC Kearney requested Council approve the City Council meeting minutes of June 16, 2014. b. OPEN NOMINATION PERIOD TO FILL TWO VACANCIES ON THE PARKS AND RECREATION COMMISSION CM Goldman requested that Council call for applications by August 22, 2014 to fill the two upcoming vacancies on the Parks &Recreation Commission. Councilwoman Keighran expressed concern that the recommended due date of August 22 to receive applications would only give prospective applicants the opportunity to attend one Parks&Recreation Commission meeting. She said since many people are on vacation at this time of year, it would be a good idea to move the application due date. Mayor Brownrigg made a motion to change the application due date to September 19,2014; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. C. ADOPTION OF A RESOLUTION AWARDING A CONSTRUCTION MANAGEMENT CONTRACT TO ZOLMAN CONSTRUCTION & DEVELOPMENT FOR THE LIBRARY REMODEL PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT; AND ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH GROUP 4 ARCHITECTURE RESEARCH AND PLANNING,INC. FOR CONSTRUCTION ADMINISTRATION SERVICES CL Harding requested Council adopt Resolution No. 55-2014 awarding a construction management contract to Zolman Construction &Development for the Library Remodel Project and adopt Resolution No. 56-2014 amending the professional services agreement with Group 4 Architecture Research and Planning, Inc. for construction management services. d. ADOPTION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO MCK SERVICES,INC FOR THE 2014 STREET RESURFACING PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT DPW Murtuza requested Council adopt Resolution No. 57-2014 awarding a construction contract to MCK Services, Inc. for the 2014 street resurfacing project. e. ADOPTION OF RESOLUTIONS AWARDING A CONSTRUCTION CONTRACT TO D&D PIPELINES,INC.FOR THE BURLINGAME AVENUE, BROADWAY,ADELINE DRIVE, AND PENINSULA AVENUE WATER MAIN IMPROVEMENTS PROJECT AND AUTHORIZETHE CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT; AND APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ERLER& KALINOWSKI,INC. FOR THE CONSTRUCTION MANAGEMENT SERVICES RELATED TO THE PROJECT AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT 2 Burlingame City Council July 7,2014 Approved Minutes DPW Murtuza requested Council adopt Resolution No. 58-2014 awarding a construction contract to D&D �. Pipelines, Inc. for Burlingame Avenue, Broadway,Adeline Drive, and Peninsula Avenue water main improvements project and authorizing the City Manager to execute the construction contract; and adopt Resolution No. 59-2014 approving a professional services agreement with Erler&Kalinowski, Inc. for the construction management services related to the project. E ADOPTION OF RESOLUTION AUTHORIZING THE BAY AREA WATER SUPPLY AND CONSERVATION AGENCY (BAWSCA)TO INITIATE,DEFEND AND SETTLE ARBITRATION RELATED TO THE WATER SUPPLY AGREEMENT TO PROTECT FINANCIAL INTERESTS OF THE MEMBER AGENCIES DPW Murtuza requested Council adopt Resolution No. 60-2014 authorizing BAWSCA to initiate, defend and settle arbitration related to the water supply agreement to protect the financial interests of the member agencies. g. ADOPTION OF A RESOLUTION AWARDING A CONTRACT TO PFM ASSET MANAGEMENT,LLC FOR INVESTMENT ADVISORY SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT ON BEHALF OF THE CITY FinDir Augustine requested Council approve Resolution No. 61-2014 awarding a contract to PFM Asset Management, LLC. h. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A ONE-YEAR SERVICE ORDER FOR INFORMATION TECHNOLOGY SERVICES FROM THE CITY OF REDWOOD CITY FinDir Augustine requested Council adopt Resolution No. 62-2014 executing a one-year service order for Information Technology Services from the City of Redwood City. i. ADOPTION OF A RESOLUTION APPROVING AN ADDITIONAL SUBSIDY OF$32,000 FOR FISCAL YEAR 2013-2014 FOR THE BURLINGAME AQUATIC CLUB,INC.AND A SUBSIDY OF$136,330 FOR FISCAL YEAR 2014-2015 P&RD Glomstad reviewed the item and advised that the increase in costs for Fiscal Year 2014-2015 was due to daily chemical and temperature checks of the pools in the approximate amount of$14,000 per year. P&RD Glomstad said the San Mateo Union High School District(SMUHSD)will also begin charging for electrical costs,which are anticipated to be$25,000 per year. Ms. Glomstad further advised that the Burlingame Aquatic Club has seen an increase in staffing costs due to programming and customer service needs. P&RD Glomstad reviewed the additional subsidy request of$32,000 for Fiscal Year 2013-2014 and said it was due to the addition of expenses by the SMUHSD and a shortfall in lap swim income from lost participation because of the pool's heating failure and an overly optimistic budget. Councilwoman Keighran and Burlingame resident John Root both spoke on the item. 3 Burlingame City Council July 7,2014 Approved Minutes Mayor Brownrigg made a motion to adopt Resolution No. 63-2014 approving subsidies for the Burlingame Aquatic Club, Inc.; seconded by Vice Mayor Nagel. Mayor Brownrigg asked if there were comments on the .� motion and Councilmembers Deal and Keighran commented. Mayor Brownrigg called for a roll call vote and the motion was approved 3-2 with Councilwoman Keighran and Councilman Deal voting no. j. ITEM WAS REMOVED k. TERMINATE DISCUSSIONS WITH EQUITY RESIDENTIAL REGARDING POTENTIAL DEVELOPMENT OF PARKING LOTS F AND N CDD Meeker requested Council approve terminating discussions with Equity Residential regarding the potential development of Parking Lots F and N. I. ADOPTION OF A RESOLUTION APPROVING SALARY SCHEDULES FOR THE ENVIRONMENTAL REGULATORY COMPLIANCE COORDINATOR,THE SUSTAINABILITY COORDINATOR,AND THE ASSISTANT TO THE CITY MANAGER HR Specialist Rodriguez requested Council adopt Resolution No 63-2014 approving salary schedules for two part-time and one full-time employee positions. Since this item was inadvertently not included with the approval of the other Consent Calendar items, a separate vote was taken. Councilman Deal made a motion to approve item 81; seconded by Vice Mayor Nagel. The motion was approved unanimously by voice vote, 5-0. 9. PUBLIC HEARINGS a. PUBLIC HEARING TO CONSIDER AN AMENDMENT TO THE LAND-USE CHAPTER OF THE BURLINGAME DOWNTOWN SPECIFIC PLAN AND INTRODUCTION OF AN ORDINANCE AMENDING THE CITY'S ZONING MAP BY REZONING PROPERTIES LOCATED WITHIN THE ODD-NUMBERED ADDRESS RANGE OF 305-371 PRIMROSE ROAD AND 1401-1403 CHAPIN AVENUE, SITUATED NORTH OF BURLINGAME AVENUE AND SOUTH OF CHAPIN AVENUE,FROM BURLINGAME AVENUE COMMERCIAL (BAC) TO DONNELLY AVENUE COMMERCIAL (DAC)AND TO REZONE PROPERTIES LOCATED WITHIN THE ODD-NUMBERED ADDRESS RANGE OF 401-411 PRIMROSE ROAD, SITUATED AT THE NORTHWEST CORNER OF THE INTERSECTION OF CHAPIN AVENUE AND PRIMROSE ROAD,FROM BURLINGAME AVENUE COMMERCIAL (BAC)TO CHAPIN AVENUE COMMERCIAL (CAC) CDD Meeker reviewed the staff report and advised that this amendment to the Land-Use Chapter of the Downtown Specific Plan and introduction of an Ordinance amending the City's zoning map provides greater flexibility for re-tenanting properties within the Burlingame Avenue Commercial Area zone that front on Primrose Road north of Burlingame Avenue. Mr. Meeker advised that at the May 5,2014 Council meeting the City Council directed staff to proceed with analysis of land-use options and consider amendments to the zoning regulations applicable to these properties that may facilitate re-tenanting of vacant tenant spaces. Mayor Brownrigg opened the public hearing. There were no comments from the floor, and the hearing was closed. 4 Burlingame City Council July 7,2014 Approved Minutes Mayor Brownrigg requested CC Kearney read the title of the proposed Ordinance to amend the Land-Use Chapter of the Downtown Specific Plan and amend the City's zoning map within the Burlingame Avenue Commercial Area. Councilwoman Keighran made a motion to waive further reading and introduce the Ordinance; seconded by Vice Mayor Nagel. The motion was approved unanimously by voice vote, 5-0. Mayor Brownrigg directed the City Clerk to publish a summary of the proposed Ordinance within five days of the public hearing. b. INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 8.18 OF THE BURLINGAME MUNICIPAL CODE TO EXPAND AREAS WHERE SMOKING IS PROHIBITED; CONCURRENT DISCUSSION OF WHETHER TO REOUEST STAFF ANALYSIS OF BROADER OR ALTERNATIVE APPROACHES TO SMOKING REGULATION CA Kane reviewed the staff report and advised that this ordinance expands the areas where smoking is prohibited around parks,playgrounds, and other recreational facilities that children and the elderly tend to visit. Ms. Kane said the impact of cigarette butts on maintenance and stormwater processing facilities warrants expansion of the smoking regulations to cover City-owned parking lots. CA Kane further advised that Council may wish to discuss whether the City should investigate a broader approach to smoking regulation,which could include reaching beyond the current ordinance to address multifamily housing and other private property interests. Mayor Brownrigg requested CC Kearney read the title of the proposed Ordinance to amend Chapter 8.18 of the Burlingame Municipal Code to expand areas where smoking is prohibited and concurrent discussion of whether to request staff analysis of broader or alternative approaches to smoking regulation. Vice Mayor Nagel made a motion to waive further reading and introduce the Ordinance amending Chapter 8.18 of the Municipal Code to expand areas where smoking is prohibited; seconded by Councilwoman Keighran. The motion was approved unanimously by voice vote, 5-0. Mayor Brownrigg directed the City Clerk to publish a summary of the proposed Ordinance within five days of the public hearing. Mayor Brownrigg opened the public hearing and Shaunda Scruggs, Director of Tobacco Prevention, San Mateo County Health System spoke and advised that the County Board of Supervisors is looking at smoking policies in multi-unit housing. Burlingame resident Brian Glick and Burlingame resident Shannon spoke about the dangers of second hand smoke in multi-unit buildings.Alison Chan of Save the Bay spoke about the danger of cigarette butts to the environment and the need for smoking restrictions in other specific areas in the City. There were no further comments from the floor and the hearing was closed. Council discussion followed and Council concluded they would like to wait until the County finalizes their decision on the smoking policy in multi-unit housing units before expanding the City's ordinance. The Council would also like to get further information on e-cigarettes before considering restrictions. CDD Meeker said he would find out from the City's Building Official concerning the ventilation system in new multi-housing construction. CA Kane reminded Council that the City's current smoking policy prohibits smoking in common areas of multi-unit residential facilities. 5 Burlingame City Council July 7,2014 Approved Minutes 10. STAFF REPORTS AND COMMUNICATIONS a. APPROVAL OF COMMUNITY CENTER MASTER DESIGN PLAN P&RD Glomstad reviewed the staff report and advised that the community outreach for this item was extensive through meetings, surveys,mailings, a-news articles,newspaper articles,brochure ads,displays, and participation in various community events. P&RD Glomstad further advised that the plan was divided into the following three components: • Site Location—where it would be located in Washington Park; • Parking Options—provide sufficient parking and resolve current parking problems; • Program Size—least impact to the neighbors,existing trees and amenities, such as the Lion's Club and the baseball fields. Dawn Merkes of Group 4 Architecture gave a comprehensive summary presentation on the proposed Community Center Master Plan. Mayor Brownrigg thanked Ms. Merkes for her overview of the Community Center Master Plan. Mayor Brownrigg said the Council owes a debt of gratitude to Councilwoman Keighran, Councilman Ortiz, and former Councilwoman Baylock for the many meetings and long hours serving on the Advisory Committee for this project. He reminded the public that due to the Brown Act,the other Councilmembers were not able to participate or attend the Advisory Committee meetings. Council discussion and questions followed and Council clarified that this is a road map and the Community Center is just in the very preliminary stages. Councilwoman Keighran thanked the Parks and Recreation staff and Group 4 Architecture for their extensive community outreach. Mayor Brownrigg opened the item for public comment and Burlingame residents Nancy Dobson, Charles Voltz and Linda Marks spoke on the item. There were no further comments from the floor. Dawn Merkes spoke again and addressed the parking issue raised by Ms. Marks. Councilmembers had additional comments about the proposed project and emphasized that it would be a brand new facility with many additional services and features that do not exist with the current facility. Council also noted that the new design would definitely benefit the Parks &Recreation staff and would be a huge improvement to their present work environment. Councilman Deal made a motion to approve the Community Center Master Plan; seconded by Vice Mayor Nagel. The motion was approved unanimously by voice vote, 5-0. b. REAFFIRM SUPPORT FOR ZONING CODE AMENDMENT TO ALLOW LARGE- FORMAT SPECIALTY RETAIL USES IN THE ROLLINS ROAD (RR) ZONING DISTRICT CDD Meeker reviewed the staff report and advised that the City was approached by well-known, large-scale sporting goods retailer that is interested in property lying within the Rollins Road zoning district. CDD Meeker said the retailer did not wish to be identified at this time. Mr. Meeker reminded the Council that this topic was discussed at the March 2, 2013 joint Planning Commission/City Council annual meeting and Council expressed support for an amendment to the Rollins 6 Burlingame City Council July 7,2014 Approved Minutes Road zoning district regulations that would allow"large scale retail uses that would not compete with businesses existing within the primary commercial areas of Burlingame". L Mayor Brownrigg opened the item for public comment and there were no comments. Vice Mayor Nagel made a motion to support an amendment to the Rollins Road zoning district regulations that would permit large-format specialty retail uses as either a permitted or conditional use within that zone; seconded by Mayor Brownrigg. There was Council discussion concerning not creating another shopping district on Rollins Road. CDD Meeker said this is just a starting point and there was still much research to be done. He said staff will be amending the zoning regulations to meet the intent and still be legally defensible. The motion was approved unanimously by voice vote, 5-0. C. DISCUSS THE PROPOSED COMMUNITY ENGAGEMENT/NETWORK COORDINATOR POSITION AND PROVIDE DIRECTION CM Goldman presented the staff report and requested Council discuss the Community Engagement/Network Coordinator position proposed by the Burlingame Neighborhood Network(BNN)at the May 21, 2014 City Council study session and provide direction on whether they wish to establish such a position. CM Goldman reviewed the duties of the position and advised that if the Council chose to fund this position, the individual would be located at the Parks&Recreation Department and the Parks&Recreation Director would oversee the position. Mayor Brownrigg asked Fire Chief Ladas why the Central County Fire Department(CCFD) cannot perform the functions of this position.Fire Chief Ladas said it is simply a capacity issue as to why CCFD does not perform these duties and staff constraints prevent them from doing it at this time. Vice Mayor Nagel spoke and said, since she is a member of the Burlingame Neighborhood Network, she would not be voting on this position as it might be perceived as a conflict of interest. She did review the work of the BNN and gave a brief presentation on building stronger, more sustainable communities. Mayor Brownrigg opened the item for comment and Burlingame Neighborhood Network Chairman Kathy Schmidt spoke and reviewed the functions of the BNN and addressed the Councilmembers' questions and concerns. BNN member Justin Moresco spoke and shared his experiences while living in Christ Church, Australia after the 2011 earthquake. There were no further comments from the floor. Councilman Deal spoke and advised that he had an emergency at home and excused himself from the meeting. Councilman Ortiz spoke and said he would not support the position since he feels the City is always being asked to spend a little bit of money on some cause, and he is not prepared to add additional expense. Councilwoman Keighran spoke and said she would like to see the CCFD work this position into their department and it should not be a separate position in the City. Mayor Brownrigg said he strongly supports this position and feels it is a modest investment. Councilwoman Keighran made a motion not to support this position at this time; seconded by Councilman Ortiz. Mayor Brownrigg called for a roll call vote with Councilwoman Keighran and Councilman Ortiz voting yes; Mayor Brownrigg voting no; Vice Mayor Nagel abstained and Councilman Deal was absent. 7 Burlingame City Council July 7,2014 Approved Minutes d. ELECTRONIC MEDIA SIGNS IN BURLINGAME Economic Development Specialist Leslie Parks reviewed the staff report and DPW Murtuza provided input on the Caltrans regulations of placement of electronic signs. Mayor Brownrigg opened the item for comment and Chris Daugherty from Total Outdoor spoke. Councilmembers Keighran, Ortiz and Nagel were not in favor of the electronic signs and expressed their concerns about the locations of the signs,the lack of local advertisers, aesthetics,too distracting, lights being so close to the residential area, among other issues. Mayor Brownrigg said there is a strong potential in the north end of the City for electronic signs and it is an excellent source of revenue for the City. Mayor Brownrigg strongly believes this is an initiative the City should pursue. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings they each attended on behalf of the City. 12. FUTURE AGENDA ITEMS 13. ACKNOWLEDGMENTS a. Commission Minutes: Traffic, Safety&Parking,April 10, 2014; Library, May 20, 2014; Planning, June 9, 2014 b. Department Reports: Finance,May 2014 14. ADJOURNMENT Mayor Brownrigg adjourned the meeting at 10:48 p.m. in memory of Ira Ruskin, former California Assemblyman and Councilmember of Redwood City. Respectfully submitted, A. Mary Ellen Kearney City Clerk 8 Burlingame City Council July 7,2014 Approved Minutes