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HomeMy WebLinkAboutMin - CC - 2013.08.19 CITY C BURLJNGAME S `9 `M1lwTm Juwc 6. BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting of August 19,2013 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Keighran called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Patricia Love. 3. ROLL CALL MEMBERS PRESENT: Baylock, Brownrigg, Deal, Keighran,Nagel MEMBERS ABSENT: None 4. REPORT OUT FROM CLOSED SESSION CA Kane advised that the Council met in closed session and gave direction. There was no reportable action at this time. 5. UPCOMING EVENTS Mayor Keighran reviewed the upcoming events taking place in the City. 6. PRESENTATIONS There were no presentations. 7. PUBLIC COMMENTS James Counts spoke about the San Mateo County Mosquito and Vector Control District. Burlingame Community Education Foundation President Emily Beach spoke about the Spirit Run on Monday, September 2, 2013. Burlingame resident Charles Voltz spoke about High Speed Rail. There were no further comments from the floor. 8. CONSENT CALENDAR Mayor Keighran advised that item 8a would be deferred until September for further review by the City Attorney and staff. 1 Burlingame City Council August 19,2013 Approved Minutes Vice Mayor Brownrigg requested 8d be removed for a short discussion and Councilwoman Nagel requested removal of 8b and 8f. Councilwoman Baylock made a motion to approve items 8c, 8e, 8g, 8h, 8i, 8j, 8k, and 81; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. Councilwoman Nagel realized that she meant to remove item 8c, not 8b and made a motion to approve item 8b; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. a. APPROVE THE JULY 1,2013 CITY COUNCIL MEETING MINUTES b. ADOPTION OF A RESOLUTION AWARDING A CONTRACT TO BAY AREA TREE SPECIALISTS FOR THE TREE PRUNING AND STUMP REMOVAL SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT PR&D Glomstad requested Council approve Resolution No. 68-2013 awarding the contract to Bay Area Tree Specialists. C. ADOPTION OF A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A COOPERATIVE AGREEMENT BETWEEN THE CITY OF BURLINGAME,CALTRANS, AND THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY FOR THE CONSTRUCTION PHASE OF THE U. S. HIGHWAY 101/BROADWAY INTERCHANGE PROJECT DPW Murtuza requested Council adopt Resolution No. 69-2013 authorizing the Mayor to execute a cooperative agreement between the City, Caltrans, and the San Mateo County Transportation Authority for the construction phase of the U.S. Highway 101/Broadway Interchange Project. Councilwoman Nagel advised the public that after 30 years the construction phase for the new$60 million, earthquake safe interchange is finally coming to fruition. Mayor Keighran advised that years ago when this project was being reviewed there was no mention of the City contributing any money,however,the City is contributing $5 million. Mayor Keighran asked DPW Murtuza when construction would start and he said probably sometime in 2014 and it would take two to three years. He also advised that there would be complete access to the businesses and the hotels during construction. d. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH KENNEDY/JENKS CONSULTANTS FOR THE ENGINEERING DESIGN CONSULTING CONTRACT OF THE EL CAMINO WATER MAIN REPLACEMENT PROJECT DPW Murtuza requested Council adopt Resolution No. 70-2013 authorizing the City Manager to execute a professional services agreement with Kennedy/Jenks Consultants for the Engineering Design Consulting Contract of the El Camino Water Main Replacement Project. Vice Mayor Brownrigg asked about undergrounding utilities in the future and DPW Murtuza said the scope of this contract is very limited and El Camino Real is presently overloaded with utility lines. DPW Murtuza advised that there is an abandoned forty-four inch pipeline should the City decide to take advantage of that at a future time. 2 Burlingame City Council August 19,2013 Approved Minutes Vice Mayor Brownrigg made a motion to approve item 8d; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. e. ADOPTION OF A RESOLUTION APPROVING THE PROCUREMENT OF WATER METERS AND AUTOMATIC WATER METER READ (AMR)RADIO DEVICES FOR FY 2013-2014 DPW Murtuza requested Council adopt Resolution No. 71-2013 waiving bidding requirements of City's purchasing procedures and the Public Contracts Code, and approving and authorizing the Director of Public Works to execute an agreement for the procurement of water meters and automatic water meter read radio devices for FY 2013-14. E APPROVE INCLUDING NEXTDOOR ON THE LIST OF SOCIAL MEDIA SITES CM Goldman requested that the Council approve including Nextdoor on the list of social media sites the City uses to connect with residents. Councilwoman Nagel asked that the City explain to residents how to get registered for Nextdoor since it is a bit complicated. Assistant to the City Manager Patricia Love said we could put something in the a-news or provide a link concerning the process for residents to connect to Nextdoor. g. ADOPTION OF A RESOLUTION APPROVING THE 2012-2013ANNUAL REPORT OF THE BURLINGAME AVENUE BUSINESS IMPROVEMENT DISTRICT (DBID) AND STATING THE COUNCIL'S INTENT TO ESTABLISH AND LEVY ASSESSMENTS FOR 2013-2014 FISCAL YEAR FinDir Augustine requested Council adopt Resolution No. 72-2013 approving the 2012-2013 Burlingame Avenue Business Improvement District annual report and declaring its intention to levy 2013-2014 assessments for the Burlingame Avenue Business Improvement District. h. AUTHORIZATION TO AMEND THE FRANCHISE AGREEMENT WITH RECOLOGY SAN MATEO COUNTY FOR RECYLCABLE MATERIALS, ORGANIC MATERIALS,AND SOLID WASTE COLLECTION SERVICES FinDir Augustine requested Council authorize the City Manager to amend the Franchise Agreement with Recology San Mateo County for recyclable materials, organic materials, and solid waste collection services. i. APPROVAL OF OUT-OF-STATE TRAVEL FOR THE CITY MANAGER CM Goldman requested Council approve her travel to the ICMA Conference in Boston, Massachusetts September 22—25, 2013. j. APPROVE AN INCREASE IN LIBRARY ASSISTANT BUDGETED HOURS AND BENEFITS CL Harding requests that Council approve increasing a current permanent, part-time, 30-hour Library Assistant II position to a full-time, 40-hour Library I/II position. 3 Burlingame City Council August 19,2013 Approved Minutes k. ADOPTION OF A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE BURLINGAME CHAMBER OF COMMERCE TO PROVIDE INFORMATION AND PROMOTION SERVICES IN FISCAL YEAR 2013-2014 CM Goldman requested Council adopt Resolution No. 73-2013 authorizing the City Manager to execute an agreement with the Burlingame Chamber of Commerce to provide information and promotion services in Fiscal Year 2013-2014. 1. RESULTS OF ACTUARIAL VALUATION OF OTHER POST EMPLOYMENT BENEFITS (OPEB)AS OF JANUARY 1,2013, AND INFORMATIONAL REPORT ON PROCESS TO SELECT A PRE-FUNDING MECHANISM This item was for informational purposes report only, and no Council action was required. 9. PUBLIC HEARING a. 50-50 SIDEWALK PROGRAM ACCEPTANCE AND POSSIBLE PROTEST DETERMINATION DPW Murtuza reviewed the staff report and advised that staff identified the defective sidewalks for repairs, calculated quantities of work, and sent two notices to the property owners providing information about the sidewalk repairs and costs. He said staff also met one-on-one with several property owners to address their concerns and discuss the details of the sidewalk repairs and the associated costs. He reviewed the project cost and said the average cost to the property owner was $190.00. Mayor Keighran opened the public hearing and Burlingame resident Linda Lee spoke on the item. There were no further comments from the floor, and the hearing was closed. Councilwoman Baylock made a motion to adopt Resolution No. 74-2013 approving the final 50/50 sidewalk repair costs report for 2012 and authorizing collection of property owners' portion of the costs through the County Assessor's Office; seconded by Councilwoman Nagel. The motion was approved unanimously by voice vote, 5-0. 10. STAFF REPORTS AND COMMUNICATIONS a. CITY OF BURLINGAME RESPONSE TO 2013 CIVIL GRAND JURY REPORT, ENTITLED "SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY BOARD"— ELECTED OFFICIALS OR SENIOR MANAGEMENT STAFF" FinDir Augustine reviewed the staff report and advised that at the June 17,2013 City Council meeting a Resolution was adopted appointing Vice Mayor Brownrigg to serve on the Board of Directors. FinDir Augustine requested Council adopt a Resolution approving the City's response to the 2013 Grand Jury Report. Vice Mayor Brownrigg made a couple of minor modifications to the City's letter of reply to the Grand Jury. 4 Burlingame City Council August 19,2013 Approved Minutes Mayor Keighran said it was a good balance having the Finance Director and a Councilmember serve on the Board. Vice Mayor Brownrigg made a motion to adopt Resolution No. 76-2013 in accordance with the changes to the City's reply to the Grand Jury report; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. b. CALL FOR APPLICATIONS TO THE BEAUTIFICATION COMMISSION CM Goldman requested Council call for applications for one vacancy on the Beautification Commission. Vice Mayor Brownrigg made a motion to call for applications by October 18, 2013 for the one vacancy on the Beautification Commission; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. C. CALL FOR APPLICATIONS TO THE PARKS & RECREATION COMMISSION CM Goldman requested Council call for applications for three vacancies on the Parks& Recreation Commission. Councilman Deal made a motion to call for applications by October 18, 2013 for the three vacancies on the Parks &Recreation Commission; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. d. REVIEW OF CITY COMMISSION APPOINTMENT PROCEDURES Assistant to the City Manager Patricia Love gave a very thorough review of the Commissioner appointment procedures as they now exist and presented numerous options for refining the procedures. Mayor Keighran opened the item for public comment, and there were no comments. Council discussion followed and the Council gave the following direction concerning the Commission appointment procedures: The Council is opposed to setting term limits for commissioners and board members. The Council will continue to require that applicants attend a meeting of the commission or board to which they are applying. However, the Mayor or City Manager may waive that requirement under very limited circumstances. To address some applicants' need for more time to attend a commission or board meeting, the City Council agreed to: • Try to set the deadline for applications to allow applicants two opportunities to attend a meeting, • Extend the deadline for attending a commission meeting from the application deadline to the date of the interview, and • Commissions and boards should not cancel or change meeting times when a recruitment process is underway. 5 Burlingame City Council August 19,2013 Approved Minutes The City Council decided that all five Councilmembers should continue to interview applicants and not rely on a subcommittee of the Council to perform that function. However, the Council directed staff to arrange interviews if at least four of the five Councilmembers could be present. One Councilmember may participate, in the interviews by phone, video conference call, or other arrangement, or may listen to tapes of the interviews after the meeting. The City Council directed staff to use social media channels to help promote commission and board vacancies. The City Council directed staff to update and provide for their review a list of interview questions. The Council also asked that staff liaisons update the questions before each interview process and share with the City Manager's office the questions the Council asked, deleted, or changed during the interview process. e. TEAMSTERS MEMORANDUM OF UNDERSTANDING HRD Dolan reviewed the staff report and advised that Teamsters Local 856 represents the six Police Department Communications Dispatchers. Mayor Keighran opened the item for public comment, and there were no comments. Councilwoman Baylock made a motion to adopt Resolution No. 77-2013 approving changes to the Memorandum of Understanding (MOU)between the City and Teamsters Local 856 and authorizing the City Manager to execute the MOU on behalf of the City; seconded by Vice Mayor Brownrigg. The motion was approved unanimously by voice vote, 5-0. f. APPOINTMENT OF A COUNCILMEMBER TO SERVE AS AN ALTERNATE ON THE SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY BOARD OF DIRECTORS Councilman Deal volunteered to serve as the alternate on the South Bayside Waste Management Authority Board. Mayor Keighran made a motion to appoint Councilman Deal; seconded by Councilwoman Nagel. The motion was approved unanimously by voice vote, 5-0. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings they each attended on behalf of the City. 12. FUTURE AGENDA ITEMS Vice Mayor Brownrigg and Councilwoman Baylock requested staff consider a High Speed Rail CEQA Amicus Brief on the next agenda. Vice Mayor Brownrigg also requested a future agenda item concerning two charging parking spots at one of the Burlingame car dealers. 13. ACKNOWLEDGMENTS a. Commission Minutes: Beautification, June 6 & June 18, 2013; Library, June 18,2013; Planning, b. Department Reports: Building, June 2013; Finance, June 2013 6 Burlingame City Council August 19,2013 Approved Minutes L c. Letters from Call Primrose, Community Gatepath, Parca, Women's Recovery Association, Burlingame Historical Society, Mission Hospice, Star Vista, Ombudsman Services of San Mateo County, and Sustainable San Mateo County Gratefully Acknowledging the City's Contribution d. Letter from Astound Concerning Channel Changes and Additions 14. ADJOURNMENT Mayor Keighran adjourned the meeting at 8:58 p.m. Respectfully submitted, 1st Mary Ellen Kearney City Clerk L 7 Burlingame City Council August 19,2013 Approved Minutes