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HomeMy WebLinkAboutMin - CC - 2013.09.03 CITY 0 BURUNGAME ao QW"..- BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting of September 3,2013 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Keighran called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by David Bowlby. 3. ROLL CALL MEMBERS PRESENT: Baylock, Brownrigg, Deal,Keighran,Nagel MEMBERS ABSENT: None 4. REPORT OUT FROM CLOSED SESSION CA Kane advised that item e of the Closed Session was not discussed and Council would adjourn to Closed Session after the meeting to review that item. CA Kane also advised that there was significant discussion of item d concerning the possible amicus participation in Town of Atherton, et al. Council gave direction to staff to do further investigation, as to certain factual and legal issues, and would like to review the amicus brief before making a decision on whether to join. 5. UPCOMING EVENTS Mayor Keighran reviewed the upcoming events taking place in the City. 6. PRESENTATION There were no presentations. 7. PUBLIC COMMENTS James Counts spoke about the Mosquito Abatement and Vector Control District;Nawied Amin spoke about the City's website and suggested the City consider having a mascot. Burlingame resident John Root requested removal of two items from the Agenda's Consent Calendar. Burlingame resident Pat Giorni spoke about the amicus Closed Session and the Mosquito Abatement and Vector Control District. There were no further comments from the floor. 1 Burlingame City Council September 3,2013 Approved Minutes 8. CONSENT CALENDAR Mayor Keighran removed items 8c and 8e for further discussion. Councilwoman Baylock requested item 8a be removed for some corrections. Councilwoman Baylock made a motion to approve items 8b and 8d; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. a. APPROVE THE JULY 1 & AUGUST 19,2013 CITY COUNCIL MEETING MINUTES Councilwoman Baylock and Vice Mayor Brownrigg made corrections to the July 1, 2013 Council meeting minutes. Councilwoman Nagel made a motion to approve the amended July 1, 2013 minutes; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. Vice Mayor Brownrigg made a motion to approve the August 19, 2013 minutes; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. b. ADOPTION OF A RESOLUTION APPOINTING A REPRESENTATIVE AND AN ALTERNATE FOR THE ABAG PLAN BOARD OF DIRECTORS CA Kane requested Council adopt Resolution No. 78-2013 appointing herself as the City's representative and FinDir Carol Augustine as the alternate. C. ADOPTION OF A RESOLUTION SUPPORTING THE BROADWAY GRADE SEPARATION PROJECT AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO SUBMIT AN APPLICATION FOR MEASURE A FUNDING TO COMPLETE A BROADWAY GRADE SEPARATION PROJECT STUDY REPORT Burlingame resident John Root requested that this item be removed from the Consent Calendar. DPW Murtuza reviewed the staff report and requested Council authorize him to submit an application for Measure A funding to complete a Broadway Grade Separation Project Study Report (PSR). He said this is the first step in a long process to upgrade the railroad. He advised that the cost for Burlingame to perform a preliminary engineering, environmental documentation, and final engineering design the cost is estimated to be $1 million. If the City's grant application is successful, it will receive the money entirely from Measure A, a half-cent transportation tax. He further advised that the cost of the overall grade separation project depends on what the study reveals and it should take 12 to 18 months. Mayor Keighran opened the item for public comment and Burlingame resident Pat Giorni spoke. Councilmembers agreed that this is a critical project and a very good initiative. They assured residents that there would be community meetings for potential options for the grade separation project. Vice Mayor Brownrigg made a motion to adopt Resolution No. 79-2013 supporting the Broadway Grade Separation Project and authorizing Public Works Director to submit an application for Measure A funding to '1 complete a Broadway Grade Separation study report; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. 2 Burlingame City Council September 3,2013 Approved Minutes d. ADOPTION OF A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH DREILLING TERRONES ARCHITECTURE,INC,FOR THE CONSTRUCTION DOCUMENTS AND PROJECT MANAGEMENT OF VILLAGE PARK RESTROOMS REPLACEMENT PROJECT P&RD Glomstad requested Council adopt Resolution No. 80-2013 authorizing the Mayor to execute an agreement for professional services for the Village Park Restroom Replacement Project. e. AUTHORIZATION FOR THE MAYOR TO SEND A LETTER TO THE DISTRICT LINES ADVISORY COMMITTEE EXPRESSING THE CITY'S CONCERN ABOUT THE "BURLINGAME SPLIT" DRAFT SUPERVISORIAL MAP CM Goldman reviewed the staff report and advised that in November 2012 San Mateo County voters changed the County Charter to provide that County Supervisors may only be elected by voters within the district in which they live. She further advised that this change resulted in the County Board of Supervisors appointing a nine-member District Lines Advisory Committee to hear public comment, study current and potential boundaries, and recommend possible adjustments to the supervisorial districts. CM Goldman advised that under the`Burlingame Split Draft"map, a significant portion of Burlingame would be carved out of District 1, which presently includes Burlingame, Millbrae and San Bruno and allocating a portion of the population to District 3, which covers the Coastside and portions of southern San Mateo County including San Carlos, Belmont, Atherton, Woodside and Portola Valley. Mayor Keighran called for public comments and Burlingame resident John Root spoke on the item. CM Goldman requested Council review, and provide input,to the draft letter to the District Lines Advisory Committee. Council discussion followed and all the Councilmembers strongly disagreed with moving to District 3 since Burlingame's commonality remains with District 1. They requested that the letter address the fact the Burlingame shares a fire department with Hillsborough, and our public high school students are in the same district as those from Hillsborough, San Mateo, Millbrae, and San Bruno. They also requested that the letter address the fact that it would be difficult for a Supervisor serving the Coastside District to fairly and effectively represent the residents of Burlingame. The Council clearly wanted the letter to stress that no Supervisor should be redistricted out of his or her existing District, that Burlingame residents are well served by their elected Supervisor, and Burlingame should not be sacrificed when there are other maps available that accomplish the goals of redistricting without splitting the Burlingame community. Vice Mayor Brownrigg made a motion to give Mayor Keighran the authority to sign a letter,that she and CM Goldman work out,to the District Lines Advisory Committee; seconded by Councilwoman Baylock. The motion was approved unanimously by voice vote, 5-0. 9. PUBLIC HEARING There were no public hearings. 3 Burlingame City Council September 3,2013 Approved Minutes 10. STAFF REPORTS AND COMMUNICATIONS a. CALL FOR APPLICATIONS FOR ONE IMPENDING VACANCY TO THE TRAFFIC, SAFETY & PARKING COMMISSION CM Goldman requested Council call for applications for one impending vacancy on the Traffic, Safety and Parking Commission. CM Goldman advised that incumbent Caroline Serrato has decided not to seek reappointment to the Commission when her term expires in November. Mayor Keighran opened the item for public comment, and there were no comments. Council all agreed that Caroline Serrato has been a valuable asset to the Commission and her humor and judgment will be missed. Council agreed to call for applications to the Traffic, Safety and Parking Commission by October 11, 2013. b. STATUS UPDATE—SUNRISE ASSISTED LIVING FACILITY LOCATED AT 1818 TROUSDALE DRIVE CDD Meeker reviewed the staff report and gave background information about the project including extension of permits. He also spoke about the neighborhood meeting on August 21, 2013 with representatives from Sunrise explaining the project delays. CDD Meeker advised that Sunrise will establish a website providing updates. David Bowlby, Public Relations Consultant for Sunrise thanked the City Council and staff and said the company is making a commitment to work with the City. Ellen Berkowitz, an attorney representing Sunrise, gave a recap of the August 21, 2013 neighborhood meeting and advised that since that meeting,the Company has received financing proposals from lenders and a deal is very close. She said Sunrise is evaluating proposals and should make a decision in the next couple of weeks. Ms. Berkowitz advised that construction would resume once financing is obtained. She also said Sunrise is prepared to provide monthly reports to the Council. Mayor Keighran opened the item for public comment, and Burlingame residents Pat Giomi and Jennifer Mir spoke on the item. There were no further comments on the item. Mayor Keighran requested that Sunrise provide a report to the City as soon as they know that financing is in place. Council also requested the financial status be included in the monthly report. Council also asked when the website would be up and David Bowlby said he hoped in the next few weeks. Council also questioned what would happen if funding is not obtained by May when the permit expires. CA Kane advised that the City would evaluate options at that time and probably the first step would be to brief the Council in closed sessions to receive direction. Mayor Keighran said she hopes Sunrise can progress forward since the vacant structure has been a blight to the community for far too long. 4 Burlingame City Council September 3,2013 Approved Minutes C. AUTHORIZATION TO TRANSFER$6.6 MILLION FROM THE CITY'S GENERAL FUND OTHER POST-EMPLOYMENT BENEFITS (OPEB RETIREE HEALTH RESERVES TO THEOPEB INTERNAL SERVICE FUND,AND TO PROCEED WITH ESTABLISHING AN IRREVOCABLE TRUST ACCOUNT WITH THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYTEM (CAPERS) FOR RETIREE MEDICAL BENEFITS FinDir Augustine gave a very thorough presentation for funding Other Post-Employment Benefits liabilities for the Retiree Medical Benefits Trust Fund. FinDir Augustine advised that this is a Council priority and they requested that the City develop a plan for addressing unfunded liabilities and research an irrevocable trust fund to pre-pay retiree health insurance premium payments. She further advised that the City did an actuarial study and researched the selection of a trust. FinDir Augustine said that SST Benefits Consulting was retained to assist the City in conducting a Request for Proposal (RFP)process for the procurement of OPEB Investment Management and Administrative Services and Mr. Paul Hackleman of SST Benefits Consulting was present and available for questions. FinDir Augustine recommended that the City contract with CAPERS to pre-fund its retiree medical benefits. The California Employers' Retiree Benefits Trust(CERBT)was established by Ca1PERS under statutory authority in 2007 to assist California's public employers in meeting OPEB obligations. She said the primary factors that influenced this recommendation are the cost(fees charged) and historical investment performance. Council discussion and questions followed and Paul Hackleman of SST Benefits Consultants advised that only 20 percent of cities in California are in the process of funding the OPEB liability. Mayor Keighran opened the item for public comment, and Nawied Amin spoke. There were no further comments on the item. Council discussion followed and Council was very appreciative of all the efforts by FinDir Augustine and advised the public that this has been a long process. Councilwoman Baylock made a motion authorizing the transfer of$6.6 Million from the City's General Fund Other Post-Employment Benefits (OPEB) Retiree Health Reserve to the OPEB Internal Service Fund, and to proceed with establishing and Irrevocable Trust Account with the California Public Employees' Retirement System(CalPERS) for Retiree Medical Benefits; seconded by Councilwoman Nagel. The motion was approved unanimously by voice vote, 5-0. Councilman Deal commented that in spite of economic downturns,the City staff and this City Council has been working on accomplishing this since 2005, and it is not something that can be done overnight. He advised that City staff has been very cooperative and have made concessions to pay increases and benefit changes. He further stated that being in a position to contribute $6.6 million into this fund is an amazing achievement. The Council members all agreed and said that staff and Council should be very proud of the action being taken on this issue. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings they each attended on behalf of the City. 5 Burlingame City Council September 3,2013 Approved Minutes 12. FUTURE AGENDA ITEMS Vice Mayor Brownrigg commented that there may be a need for discussion and direction about exempting '1 Burlingame from a proposed San Mateo County-wide storm drain initiative since Burlingame did their own storm drain assessment in 2009. Mayor Keighran would like the Traffic, Safety& Parking Commission to review the intersection of Rosedale Avenue and El Camino Real and determine why there are so many accidents. It was also suggested that there be increased enforcement since so many children cross there going to school. 13. ACKNOWLEDGMENTS a. Commission Minutes: Planning, July 8 & July 22, 2013; Beautification, August 1, 2013; 14. ADJOURNMENT Mayor Keighran adjourned the meeting at 9:07 p.m. in memory of Bob Davidson. Respectfully submitted, At Mary Ellen Kearney City Clerk 6 Burlingame City Council September 3,2013 Approved Minutes