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HomeMy WebLinkAboutMin - CC - 2009.09.08 CITY BURUNGAME qFa o0 "Fwim�urrc e BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting of September 8, 2009 1 . CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Ann Keighran called the meeting to order at 7:04 p.m. CLOSED SESSION: CA Guinan advised that Council met in closed session and directed staff regarding the following and stated that there is no further reportable action: a. Conference with Labor negotiator pursuant to Government Code §54957.6(a): City Negotiators: Deirdre Dolan, Jim Nantell Employee Organizations: AFSCME 829, AFSCME 2190, BAMM, Fire Administration, IAFF 2400, Police Administrators, Police Officers Association, Teamsters Local 856, and Department Head/Unrepresented 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Susie Lahey. 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Deal, Keighran, Nagel, O'Mahony COUNCILMEMBERS ABSENT: None 4. MINUTES Councilwoman O'Mahony made a motion to approve the minutes of the August 17, 2009 regular Council meeting; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. 5. PRESENTATION a. PRESENTATION OF BUSINESS LANDSCAPE AWARD TO EARTHBEAM "..,Susie Lahey, Chairperson of the Beautification Commission recognized the Commission Landscape Award Subcommittee, Donna Wright, Leslie McQuaide and Bobbi Benson. Donna Wright presented the award to Anne and David Hinckle the owners of Earthbeam. They also received an original watercolor of their 1 Burlingame City Council September 8, 2009 Approved Minutes storefront by local artist, Dale Perkins. The Council members and the City Manager were also presented with copies of the watercolor. 6. PUBLIC HEARINGS There were no Public Hearings. 7. PUBLIC COMMENTS Susan Castner Paine, 728 Concord Way, spoke about the high speed rail project and strongly encouraged everyone to attend the Town Hall meeting on Saturday, September 26, 2009. Pat Giorm, 1445 Balboa Avenue, spoke on several issues. Stephen Hamilton, 105 Crescent Avenue, spoke on Agenda Item 7b. There were no further comments from the floor. 8. STAFF REPORTS AND COMMUNICATIONS a. HOLIDAY TREE LIGHTING CM Nantell reviewed the staff report and provided the survey results from the e-news respondents and the community insight team members. Since 80% of the e-news respondents have attended the event vs. 47% of the community insight team, more credence was given to the e-news respondents. He asked that Council review the survey results and provide direction to staff regarding the annual tree lighting event. He reported on the meeting that took place with Mayor Keighran, Georgette Naylor, President of the -- Chamber of Commerce and Kevin Osborne, President of the Downtown Burlingame Business Association. The consensus from that meeting was to move the event back to Friday night; have the start time be at 6:00 p.m. with the parade at 7:00 p.m.; possibly have the tree lighting at Fox Mall or Crosby Commons downtown; reduce the number of free rides for kids and charge for carnival type rides; seek event signature and supporting sponsorships that could help make up the gap between current funds available and the more traditional budget of $ 15,000 to $25,000. Mayor Keighran requested comments from the public and the following individuals spoke in support of the tree lighting event on Friday night at City Hall: Susie Lahey, 1719 Easton Drive; Pat Giorni, 1445 Baloboa Avenue; and Ross Bruce, 500 Almer Road. Kevin Osborne, 208 Stanley Road, spoke about the tree lighting expense and possibly finding volunteers to help string the lights. He noted that $7400.00 was raised at the Art & Jazz Festival for the tree lighting. Mayor Keighran closed the public comments. Council discussion followed and it was decided to have the holiday tree lighting event on Friday, December 4, 2009 beginning at 6:00 p.m. at City Hall. To help defray the cost, consider having a donation box at the stores for contributions and notify everyone via the list serve and/or in the water bills about the donation boxes; possibly charge for some carnival type rides if unable to raise enough money; solicit businesses to come up with some sponsors. CM Nantell requested that anyone who is interested in volunteering should contact Kevin Osborne at Kevin@kevinosborne.com and it would also be published in the E-News. 2 Burlingame City Council September 8, 2009 Approved Minutes b. DISPOSITION OF CIVIL SERVICE COMMISSION —� CM Nantell reviewed the staff report and requested Council consider the following three options with regard to the Civil Service Commission: Option 1 : Decommission the Civil Service Commission; Option 2: The City Council, and not the existing City Service Commission members, review how a re-chartered Commission could provide a more valuable service to the Council, and the citizens, in matters relating to employment and labor issues in the City of Burlingame; Option 3 : Continue the Civil Service Commission without any change. Council discussion followed concerning less need for the commission since there is a fully staffed Human Resources Department with specialized training in hiring and disciplinary actions; Human Resources Director is who the City relies on for human resources expertise, not the Civil Service Commission; suspend the Commission for a period of six months while awaiting the recommendations of the Municipal Employees Relations Committee, who are looking into the cost of public sector employees, and the Council of Cities elected Compensation Task Force. It was mentioned that there is not that much work for the Commissioners, and when needed to serve on an oral board, often difficult for them to take time off from their regular jobs. It was suggested that maybe in the future a commission be established to handle City events, such as the holiday open house, or other events. This suggestion could be addressed at the goal setting session in January. Councilwoman O'Mahony made a motion to decommission the Civil Service Commission; seconded by Councilman Deal. The motion was approved by voice vote, 4- 1 (Nagel dissented). C. APPROVAL OF BROADWAY MERCHANTS MOVIE NIGHTS FOR THREE SATURDAY �. NIGHTS IN SEPTEMBER Ross Bruce of the Broadway Business District requested the Council approve three movie nights on Capuchino Avenue on three consecutive Saturday nights in September. He said admission would be free and all arrangements including signage, erecting and removing the barricades, as well as insurance requirements, would be handled by the Broadway Grill. Vice Mayor Baylock made a motion to approve the three movie nights; seconded by Councilwoman Nagel. The motion was approved unanimously by voice vote, 5-0. d. CLOSURE OF PRIMROSE ROAD FOR LIBRARY CENTENNIAL ON OCTOBER 18, 2009 CL Escoffier requested permission to close Primrose Road on Sunday, October 18, 2009 for the Library Centennial Celebration. Councilwoman Nagel made a motion to approve the closure of Primrose Road on October 18, 2009; seconded by Vice Mayor Baylock. The motion was approved unanimously by voice vote, 5-0. 9. CONSENT CALENDAR Councilwoman Nagel requested Item 9d be pulled from the Consent Calendar for further discussion. ,Councilwoman O'Mahony made a motion to approve Items 9a, b, and c; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. 3 Burlingame City Council September 8, 2009 Approved Minutes a. ADOPT RESOLUTIONS AWARDING A CONSTRUCTION CONTRACT TO ENGINEERING REMEDIATION RESOURCES GROUP FOR THE HILLSIDE DRIVE AND SKYVIEW PRESSURE TANKS UPGRADE PROJECT AND AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT WITH KENNEDY JENKS FOR CONSTRUCTION MANAGEMENT DPW Murtuza requested Council approve Resolution No. 84-2009 awarding a construction contract to Engineering Remediation Resources Group; and approve Resolution No. 85-2009 authorizing a professional services agreement with Kennedy Jenks for construction management. b. RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH WILSEY HAM FOR THE MARSTEN STORM DRAINAGE OUTFALL STRUCTURE AND EASTON CREEK WIDENING PROJECT DPW Murtuza requested Council approve Resolution No.86-2009 authorizing a professional services agreement with Wilsey Ham for the Marsten Storm Drainage Outfall Structure and Easton Creek Widening proj ect. C. RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH ERLER & KALINOWSKI FOR PROGRAM MANAGEMENT SERVICES OF THE STORM DRAINAGE CAPITAL IMPROVEMENT MANAGEMENT DPW Murtuza requested Council approve Resolution No. 87-2009 authorizing a professional services agreement with Erler & Kalinowski for program management services of the storm drainage capital --. improvement management. d. APPROVE OUT-OF-STATE TRAVEL FOR FINANCE DIRECTOR/TREASURER FinDir Nava requested Council approve out-of-state travel to Puebla, Mexico as an international financial policy advisor to ICMA Latino America. The program is funded by a grant from the World Bank and there is no fiscal impact on the City. Councilwoman Nagel applauded FinDir Jesus Nava for being selected by the International City Managers Association for this prestigious assignment to help Mexican cities borrow money at favorable rates and develop an improvement plan that can be implemented within a year. Councilwoman Nagel made a motion to approve item 9d; seconded by Councilwoman O'Mahony. The motion was approved unanimously by voice vote, 5-0. 10. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings each of them attended on behalf of the City. 11 . PUBLIC COMMENTS Pat Giomi, 1445 Balboa Avenue, spoke about continuing the Farmers Market year round; the upcoming high ,..speed rail meetings; and the cricket game in Ray Park on Sundays. Stephen Hamilton, 105 Crescent Avenue, volunteered to audio record the September 26, 2009 high speed rail meeting. He also spoke about the family fun bike ride on Saturday and the cricket game on Sundays. There were no further comments. 4 Burlingame City Council September 8, 2009 Approved Minutes 12. OLD BUSINESS Councilwoman O'Mahony commended FinDir Nava for making certain the public monies were correctly used with regard to the SBWMA. 13. NEW BUSINESS a. DISCUSSION OF PLACEMENT OF ELECTED AND APPOINTED OFFICIALS HOME ADDRESSES AND TELEPHONE NUMBERS ON THE CITY'S WEBSITE AND CITY COUNCIL DIRECTION TO STAFF REGARDING THIS MATTER CA Guinan reviewed the staff report and advised Council that in order to post Council and Commissioners names and addresses on the website, it is necessary that those individuals give written permission to do so. Vice Mayor Baylock made a motion to proceed with getting written permission; seconded by Councilwoman O'Mahony. The motion was approved unanimously by voice vote, 5-0. Mayor Keighran received a letter from California High Speed Rail Authority to create a policy maker working group to provide input to the environmental and engineering studies currently underway. The Mayor appointed Councilman Deal as the primary person representing Burlingame, with Councilwoman Nagel as the alternate. She also received a letter from the Peninsula's Division Officers Ballot and a reply was required prior to the next Council meeting. CA Guinan recommended that since this item was received after the agenda for this meeting was posted, the Council needed to agendize it for this meeting. Vice Mayor Baylock made a motion to agendize the item for this meeting; seconded by Councilwoman O'Mahony. The motion was approved unanimously by voice vote, 5-0. Mayor Keighran reviewed the nominees recommended in Peninsula's Division Officers Ballot letter but since Council did not know any of the nominees for Santa Clara County, they declined to make an appointment. Mayor Keighran reviewed the nominees for San Mateo County and Rich Garbarino of South San Francisco was appointed. 14. ACKNOWLEDGMENTS a. Commission Minutes: Beautification, August 6, 2009; Planning, August 24, 2009 b. Department Reports: Building, July & August 2009; Police, July 2009; Parks & Recreation, August 13, 2009 c. Letters from Youth & Family Enrichment Services; Burlingame Historical Society; Mission Hospice; Samaritan House; Jobs for Youth; Parca; and Community Overcoming Relationship Abuse gratefully acknowledging the City's contribution 5 Burlingame City Council September 8, 2009 Approved Minutes 15. ADJOURNMENT 'Mayor Keighran adjourned the meeting at 9:38 p.m. in memory of Vickie Agius and Gloria Welsh. Respectfully submitted, /�5/ Mary Ellen Kearney City Clerk 6 Burlingame City Council September 8, 2009 Approved Minutes