Loading...
HomeMy WebLinkAboutAgenda Packet - BC - 2018.04.05City of Burlingame BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME BURLINGAME, CA 94010 . F Meeting Agenda - Final Beautification Commission Thursday, April 5, 2018 6:30 PM Burlingame Recreation Center 850 Burlingame Avenue 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES a. Draft Minutes February 1. 2018 Attachments: Minutes February 1, 2018 4.CORRESPONDENCE 5. FROM THE FLOOR Speakers may address the Commission concerning any matter over which the Commission has jurisdiction or of which it may take cognizance that is not on the agenda. Additional public comments on agenda action items will be heard when the Commission takes up those items. The Ralph M. Brown Act (the State local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a "request to speak" card located on the table by the door and hand it to staff, although provision of name, address or other identifying information is optional. Speakers are limited to three minutes each, although the Commission may adjust the time limit in light of the number of anticipated speakers. 6. OLD BUSINESS a. Business Landscape and Residential Sustainable Landscape Award Updated Draft Timeline and discussion Attachments: Business Landscape Award Timeline RSLA Timeline b. Updated Draft Letter form BBC to be included in Protected Tree Removal Permits Attachments: STAFF REPORT Exhibit A BBC Letter 7. NEW BUSINESS City of Burlingame Page 1 Printed on 3/29/2018 Beautification Commission Meeting Agenda - Final April 5, 2018 8. REPORTS 9. UPCOMING AGENDA ITEMS Next Regular Meeting: May 3, 2018 Notice: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at (650) 558-7330 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The Agendas and minutes are also available on the City's website: www.burlingame.org. Any writings or documents provided to a majority of the Burlingame Beautification Commission regarding any items on this agenda will be made available for public inspection at 850 Burlingame Avenue during normal business hours. City of Burlingame Page 2 Printed on 3/29/2018 BURLINGAME BEAUTIFICATION COMMISSION Draft Minutes February 1, 2018 The regularly scheduled meeting of the Beautification Commission was called to order at 6:30 pm by Commissioner Hinckle. ROLL CALL Present: Commissioners Hinckle, Kearney, Hunt, Kirchner and Dinuri Absent: None Staff. Parks and Recreation Director Glomstad, Parks Superintendent/City Arborist Disco, and Recording Secretary Borba Others: None MINUTES Commissioner Kearney made a motion to approve the December 7, 2017 minutes as read. The motion was seconded by Commissioner Kirchner and unanimously approved. CORRESPONDENCE Secretary Borba reported the City has a new website and the Business Landscape Award nomination form is posted on the website with a link to the form. She also reported there is an ad in the Parks and Recreation Spring brochure regarding the Business Landscape Award. PUBLIC COMMENT None OLD BUSINESS None NEW BUSINESS 1. Appeal to the Approved Redwood Removal at 315 Occidental Avenue Director Glomstad read the staff report. Commissioner Discussion Commissioner Dinuri inquired about co -dominant stems. Arborist Disco stated the issue with the tree is there are two separate trunks that are growing together. In between the trunks the bark grows which is referred to as included bark. The trucks and included bark push against each other and can eventually split from their own force. This tree is fairly young and is going to continue to grow; it also has co -dominant leaders at 15 feet up that will continue to grow. Arborist Disco also stated the tree is growing close to the neighbor's garage and the roots may lift the garage. Commissioner Hinckle inquired how old the tree is. Arborist Disco stated approximately 25 to 30 years old. Commissioner Hinckle noted that the job of the Commission and Arborist is to save and protect the trees and when the Arborist approves or denies a tree she takes it seriously. Arborist Disco explained that he looks at the health and structure of the tree based on the criteria in the ordinance and has determined that the tree is healthy but structurally unsound. Commissioner Dinuri inquired if there was a way to provide additional support to the tree. Arborist Disco responded that additional support can be done with cable ties however it is not a recommended practice and it has to be monitored often. Commissioner Hinckle commented that she thought the tree looked stressed and unheathy. Commissioner Kirchner asked if there was any root pruning done during the construction of the new garage. Arborist Disco stated that he did not know if there was any root pruning done. Public Comments Tina Ashamalle, a resident on Occidental, spoke on behalf of the neighborhood and she stated that they are concerned that a healthy Redwood tree had been approved for removal. She is aware that the former property owners did not care for the tree but she thought it might be possible that the new property owners will. She stated the surrounding neighbors are not concerned about the Redwood tree and its close proximity to their property. She said that she loves the trees in the neighborhood and appreciates every tree that is there. She stated that she didn't feel that this Redwood tree is hazard and requested that it remain. Commissioner Kearney inquired if the tree provides privacy to Ms. Ashamalle. Ms. Ashamalle responded the tree does not provide any privacy to her property because she lives two houses down. Commissioner Discussion Commissioner Kirchner stated that the Redwood only needs to fail once and that this tree is in an unsafe condition and can't ignore it. Commissioner Dinuri researched co -dominant stems, included bark and cabling and it is the same as Arborist Disco has stated. Commissioner Kearney moved to deny the appeal for the removal of the Redwood tree at 315 Occidental Avenue because the tree has co -dominant leaders, poor form and structure, is growing close to an existing structure and meets the requirements for removal in Chapter 11.06 of the Urban Reforestation and Tree Protection Ordinance of the Municipal Code. Motion passed 5-0. 2. Business Landscape and Residential Sustainable Landscape Award Draft Timeline and Nomination Forms Secretary Borba distributed a nomination form for the RSLA. Commissioner Kearney prepared a timeline for the BLA and the RSLA. The Commission discussed the timeline and agreed to extend the date to vote on the winners until the August 2nd meeting. The Commissioners also decided to award both the awards at the same Council meeting in October. 3. Draft Letter from BBC to be included in Protect Tree Removal Permits Commissioner Dinuri inquired if the letter would be on Parks and Recreation letter head. Director Glomstad stated it can be. The Commissioners discussed the letter, made a few grammatical changes and felt overall it was a strong letter. 4. Arbor Day — Wednesday, March 7, 2018 at 10:30am at Pershing Park Commissioner Hinckle and Dinuri will not be able to attend Arbor Day. Commissioners Kearney, Hunt and Kirchner will be in attendance. Commissioner Kirchner will speak on behalf of the Commission. The City will be planting 4 — 24" Box Acer Rubrum `Frank Jr.' trees. One of the trees planted will be in honor of the Residential Sustainable Landscape Award winner for 2017 and two trees will be planted in honor of the Green Business Award winners. REPORTS 1. Parks Superintendent/City Arborist Arborist Disco reported the City is in the middle of removing 5 Council approved Eucalyptus trees on Burlingame Avenue and 4 Eucalyptus trees on Easton Drive. The contractor, Bay Area Tree Specialist, is removing all but one of the trees that PG&E will remove due to it being attached to wires. El Camino Real at Highway Road there is a large dead Eucalyptus tree. The tree died from the Eucalyptus Longhorn beetle. Arborist Disco showed the Commissioners a branch from the tree. Arborist Disco also stated that he has been getting more requests for tree trimming for solar panels. He has also received requests to remove private trees for solar panel installation. The City does not have an ordinance or policy to address solar panels and Arborist Disco and Director Glomstad will be looking into it further. 2. Director Glomstad None 3. Commissioner Hunt None 4. Commissioner Hinckle Commissioner Hinckle expressed her appreciation for the City tree removal and replacement process. 5. Commissioner Kirchner Commissioner Kirchner reported the El Camino Real Task force had its last meeting. The Committee met once a month to formulate a policy to retain the ambience of El Camino and to enhance the safety. The policy will be presented to Council. 6. Commissioner Kearney None 7. Commissioner Dinuri None The next Beautification Commission meeting is March 1, 2018. There being no further business, the meeting adjourned at 7:45 pm. Respectfully submitted, Gina Borba Administrative Staff Burlingame Business Landscape Award Timeline 2018 November Agenda Committee Appointment January Publicity: • Recreation Brochure (January deadline) • Chamber of Commerce/Economic Development • Distribution of Nomination Forms to Local Businesses/Groups • Burlingame E-News March Agenda Committee Report to Commission on Publicity/Distribution Progress April Agenda Committee Report on Nomination Progress June 7 Nomination Deadline • Commission & Committee Notified of Nominees • Commission Conducts Site Visits of Qualifying Entries August 2 Committee Discussion Commission Selects Award Recipient September Commission Review Artist Rendering and Plaque October 1st or 15th City Council Presentation Residential Sustainable Landscape Award Timeline 2018 November Agenda Committee Appointment March Agenda Committee Report to Commission on Progress April Agenda Committee Report on Nomination Progress June 7 Nomination Deadline • Commission & Committee Notified of Nominees • Commission Conducts Site Visits of Qualifying Entries August 2 Committee discussion Commission Selects Award Recipient October 1st or 15th City Council Presentation — Garden Plaque and Photo Arbor Day 2019 Tree Planted in Winners Honor BURLINGAME STAFF REPORT To: Burlingame Beautification Commission Date: April 5, 2018 From: Gina Borba, Parks Admin Assistant II - (650) 558-7330 Subject: Letter from Beautification Commission to be included when issuing a Protected Tree Removal Permit RECOMMENDATION Staff recommends Commission review the revisions to the proposed letter (Exhibit A) which will be included when a Protected Tree Removal Permit is issued. The letter would state the importance of replanting a tree to preserve the urban canopy. BACKGROUND At the December BBC meeting Arborist Disco discussed the fee for not meeting the replanting requirements for a Protected Tree Removal Permit. He stated that the fee of $700.00 barely covers the cost of tree replacement and recommended the fee be increased. Commissioner Kirchner suggested a letter be sent with the permit when it is issued from the BBC regarding the importance of replacing the trees in Burlingame as they are removed. DISCUSSION Commissioner Kirchner drafted a letter and presented it to the Commissioners at the January Beautification Commission meeting. Each of the Commissioners and staff had the opportunity to make changes to the draft. FISCAL IMPACT No fiscal impact. Exhibit: A — Proposed letter 1 Burlingame Beautification Commission 85o Burlingame Ave Burlingame, CA 940s0 parksadmin@a burlingame.org (Date) EXHIBIT A Re: Your permit to remove a "protected tree" A letter to our neighbors, Just as well -tended parks and tree lined streets are key elements of our great community, healthy and abundant privately owned and cared for trees are key to the vibrant quality of Burlingame's neighborhoods. Honored as a "Tree City USA" since 1979, and yearly for almost forty years, Burlingame continues to preserve our "privately owned" urban forest through ordinances designed to identify and maintain protected trees. Occasionally, the removal of a "protected tree" is approved through the permit process. You are receiving this letter as you have been granted such a permit. An important part of this permit process is the requirement for planting replacement trees. The Burlingame Beautification Commission expects compliance with this requirement; it is an opportunity to preserve the quality of your surrounding neighborhood and that of your residence both now and for the future. For suggestions on making a tree selection, please visit the Burlingame Parks Division website. All replacement trees must be 24" box size single stem landscape trees (no fruit or nut). https://www.burlingame.org/parksandrec/trees/street tree lists.php Thank you for playing your part in the responsible stewardship and preservation of Burlingame's urban forest and ecosystem. Healthy Trees are Key to a Vibrant Community. Sincerely, Anne Hinckle The Burlingame Beautification Commission c/o Burlingame Parks and Recreation Department 850 Burlingame Ave. Burlingame, CA 94010 A Proud Tree City USA Since 1979