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Home My WebLink AboutAgenda Packet - PR - 2013.12.19BURLINGAME PARKS & RECREATION COMMISSION Regular Meeting Agenda 7:00pm, Thursday, December 19, 2013 Burlingame Recreation Center, 850 Burlingame Ave, Burlingame 1. Roll Call Lau, Eaton, Martin, Hesselgren, Baird, Colson, Baum 2. Approval of Minutes Approve the minutes of the November 21, 2013 regular meeting 3. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the door and hand it to staff, although provision of a name, address or other identifying infomation is optional. The Chairperson may limit speakers to three minutes each. 4. Old Business A. Field Use Fees B. YAC By-laws C. Chair Rotation 5. New Business A. Dog Park Fundraising for Renovations 6. Reports / Hand -Outs A. Parks & Recreation Department Reports 1. Monthly Report a. Dog Off Leash Update b. Adopt a Tree Program c. Community Center Master Plan Update B. Correspondence C. Commissioners Reports 7. Future Agenda Items 8. Adiournment Next Meetine Thursday, January 16, 2014 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal offrce hours. The agendas and minutes are also available on the City's website: wwiv. burlingame org. AGENDA.12/19/13posted 12/12/13 euR STAFF REPORT To: Parks and Recreation Commission Date: December 19, 2013 From: Tim Barry, Parks and Recreation Supervisor Subject: Youth Sports Field Fees Staff recommends Commission review the additional proposed scenarios to the field fee increases, which would be included as part of the Master Fee Schedule for Fiscal Year 2014- 2015 and hear additional input from community members. BACKGROUND At the November Commission meeting staff presented a summary of discussions from the March, April, and October Commission meetings regarding an increase to the youth sports user fees. Reviewed by the Commission were the current fees (Exhibit A), proposal Al (Exhibit B), and proposal A2 (Exhibit C). Commission requested another scenario to increase the resident per player fee from $15 to $17 and the non-resident per player fee from $60 to $85 and to increase the per hour rate fee from $1 to $4 for leagues with at least 51 % of resident players and $3 to $8 for leagues with less than 51 % of resident players. Included with this staff report are the current fees (Exhibit A), proposal Al (Exhibit B), proposal A2 (Exhibit C) and proposal A3 (Exhibit D) FISCAL IMPACT The fiscal impact depending on the scenario could be up to $40,000 annually to the City to recoup the costs to maintain the fields. EXHIBITS A. Youth User Group Fees 2012/2013 B. Al Increase Scenario C. A2 Increase Scenario D. A3 Increase Scenario 1 Exhibit A Spring 2013 User and Per Hour Fees 011 Res 13 309 574 311 58 Fee $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $ $ $ $ $ $ Player 195.00 4,635.00 8,610.00 4,665.00 870.00 165.00 Fee on -Res 4 447 37 42 108 0 Fee $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $ 240.00 $ 26,820.00 $ 2,220.00 $ 2,520.00 $ 6,480.00 $ - Total participants 17 756 611 353 166 11 % Of res 76% 41% 95% 88% 35% 100% Total $ $ $ $ $ $ Player Fee 435.00 31,455.00 10,830.00 7,185.00 7,350.00 165.00 oa Hours 253 1250 3275 1150 263 134 Per Hour Rate $1.00 $3.00 $1.00 $1.00 $3.00 1$1.00 1 fee $ $ $ $ $ $ Total 253.00 3,750.00 3,275.00 1,150.00 789.00 134.00 1 $ $ $ $ $ $ Total 688.00 35,206.00 14,105.00 8,335.00 8,139.00 299.00 $ 0t,4[U.uU 0,3LB.UU 0 U,JO I.UU .y Do,[( i.UU Fall 2012 User and Per Hour Fees ser Group AYSO Res 1463 283 134 48 0 55 33 Fee $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $ $ $ $ $ $ $ Player 21,945.00 4,245.00 2,010.00 720.00 - 825.00 495.00 Fee on -Res 132 332 9 17 0 16 1 Fee $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $ 7,920.00 $ 19,920.00 $ 540.00 $ 1,020.00 $ - $ 960.00 $ 60.00 Total participants 1595 615 143 65 0 71 34 % of res 92% 46% 94% 74% 0% 77% 91% Total $ $ $ $ $ $ $ Player Fee 29,865.00 24,165.00 2,550.00 1,740.00 - 1,785.00 555.00 ofall Hours 1998 1245 261 422.5 0 372 326 Per Hour Rate $1.00 $3.00 $1.00 $1.00 $ - $1.00 $1.00 1 fee $ $ $ $ $ $ $ Total 1,998.00 3,735.00 261.00 422.50 - 372.00 326.00 $ $ $ $ $ $ Total 31,863.00 27,900.00 2,811.00 2,162.50 - 2,167.00 881.00 BSC BYBA BGS Mercy OLA StCat's Current Fee AYSO $ 32,551.00 BSC $ 63,105.00 BYBA $ 16,916.00 BGS $ 10,497.50 Coyotes $ 8,139.00 Mercy $ 299.00 OLA $ 2,157.00 St Cat's $ 881.00 $ 6U,bbU.UU 4,624.bU $ 1,114.OU $ 67,774.50 Total for fiscal year $ 134,545.50 City initial share balance @ 50/50 split remaining (50/50 split) $ District city $50,000 84,545.50 $42,272.75 $92,272.75 Exhibit B Al Spring 2013 User and Per Hour Fees User Group AYSO Res 13 309 574 311 58 11 Fee $16.00 $16.00 $16.00 $16.00 $16.00 $16.00 $ $ $ $ $ $ Player 208.00 4,944.00 9,184.00 4,976.00 928.00 176.00 Fee on -Res 4 447 37 42 108 0 Fee $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $ 300.00 $ 33,525.00 $ 2,775.00 $ 3,150.00 $ 8,100.00 $ - Total participants 17 756 611 353 166 11 % of res 76% 41% 95% 88% 35% 100% Total $ $ $ $ $ $ Player Fee 508.00 38,469.00 11,959.00 8,126.00 9,028.00 176.00 oa Hours 253 1250 3275 1150 263 134 Per Hour Rate $3.00 $6.00 $3.00 $3.00 $6.00 $3.00 fee $ $ $ $ $ $ Total 759.00 7,500.00 9,825.00 3,450.00 1,578.00 402.00 $ $ $ $ $ Total 1,267.00 46,969.00 21,784.00 11,576.00 10,606.00 578.00 BSC BYBA BGS Coyotes Mercy $ t)i5,2bb.UU 6, J20.UU .'h ZJ,014.UU y y-I,/oU.UU Fall 2012 User and Per Hour Fees 41463 Res 283 134 48 0 55 33 Fee $16.00 $16.00 $16.00 $16.00 $16.00 $16.00 $16.00 $ $ $ $ $ $ $ Player 23,408.00 4,528.00 2,144.00 768.00 - 880.00 528.00 Fee on -Res 132 332 9 17 0 16 1 Fee $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $ 9,900.00 $ 24,900.00 $ 675.00 $ 1,275.00 $ - $ 1,200.00 $ 75.00 Total participants 1595 615 143 65 0 71 34 % of res 92% 46% 94% 74% 0% 77% 91 % Total $ $ $ $ $ $ $ Player Fee 33,308.00 29,428.00 2,819.00 2,043.00 - 2,080.00 603.00 oa Hours 1998 1245 261 422.5 0 372 326 Per Hour Rate $3.00 $6.00 $3.00 $3.00 $ - $3.00 $3.00 fee $ $ $ $ $ $ $ Total 5,994.00 7,470.00 783.00 1,267.50 - 1,116.00 326.00 $ $ $ $ $ $ 1 $ Total 39,302.00 36,898.00 3,602.00 3,310.50 - 3,196.00 929.00 BSC BYBA BGS Mercy OLA St Cat's Current DRAFT FEES Total Increase Per player/Per season Increase AYSO $ 32,551.00 $ 40,569.00 $ 8,018.00 $ 4.97 BSC $ 63,105.00 $ 82,867.00 $ 19,762.00 $ 14.41 BYBA $ 16,916.00 $ 25,386.00 $ 8,470.00 $ 11.23 BGS $ 10,497.50 $ 14,886.50 $ 4,389.00 $ 10.50 Coyotes $ 8,139.00 $ 10,606.00 $ 2,467.00 $ 14.86 Mercy $ 299.00 $ 578.00 $ 279.00 $ 25.36 OLA $ 2,157.00 $ 3,196.00 $ 1,039.00 $ 14.63 St Cat's $ 881.00 $ 929.00 $ 48.00 $ 1.41 ZO 1U,201.UU 4,bZ4.0U 0 i6,`J00.OU y 0/,1Jr.OU Total for fiscal year $ 179,017.50 City initial share $50,000 balance @ 50/50 split remaining (50/50 split) $ 129,017.50 District $64,508.75 City $114,508.75 Exhibit C A2 Spring 2013 User and Per Hour Fees User Group AYSO Res 13 309 574 311 58 11 Fee $17.00 $17.00 $17.00 $17.00 $17.00 $17.00 $ $ $ $ $ $ Player 221.00 5,253.00 9,758.00 5,287.00 986.00 187.00 Fee on -Res 4 447 37 42 108 0 Fee $100.00 $100.00 $100.00 $100.00 $100.00 $100.00 $ 400.00 $44,700.00 $ 3,700.00 $ 4,200.00 $ 10,800.00 $ Total participants 17 756 611 . 353 166 11 % of res 76% 41% 95% 88% 35% 100% Total $ $ $ $ $ $ Player Fee 621.00 49,953.00 13,458.00 9,487.00 11,786.00 187.00 oa Hours 253 1250 3275 1150 263 134 Per Hour Rate $3.00 $6.00 $3.00 $3.00 $6.00 $3.00 fee $ $ $ $ $ $ Total 759.00 7,500.00 9,825.00 3,450.00 1,578.00 402.00 $ $ $ $ $ $ Total 1,380.00 57,463.00 23,283.00 12,937.00 13,364.00 589.00 BSC BYBA BGS Coyotes Mercy t5b,4`JZ.UU 0,3Z0.VU yco,a i4.Uv �p !UU,VVV.VV Fall 2012 User and Per Hour Fees user Total % Group Player Fee participants of res Total Player Fee Per Hour fee Total Res Fee - 1463 $17.00 $ 24,871.00 283 $17.00 $ 4,811.00 134 $17.00 $ 2,278.00 48 $17.00 $ 816.00 0 $17.00 $ - 55 $17.00 $ 935.00 33 $17.00 $ 561.00 Fee Hours I Rate I Total 332 $100.00 $ 33,200.00 615 46% $ 38,011.00 1245 $6.00 $ 7,470.00 9 $100.00 $ 900.00 143 94% $ 3,178.00 261 $3.00 $ 783.00 17 $100.00 $ 1,700.00 65 74% $ 2,516.00 422.5 $3.00 $ 1,267.50 0 $100.00 $ - 0 0% $ - 0 $ - $ - 16 $100.00 $ 1,600.00 71 77% $ 2,535.00 372 $3.00 $ 1,116.00 1 $100.00 $ 100.00 34 91% $ 661.00 326 $3.00 $ 326.00 Current DRAFT FEES Total Increase Per player/Per season Increase AYSO $ 32,551.00 $ 45,445.00 $ 12,894.00 $ 8.00 BSC $ 63,105.00 $ 102,934.00 $ 39,829.00 $ 29.05 BYBA $ 16,916.00 $ 27,244.00 $ 10,328.00 $ 13.70 BGS $ 10.497.50 $ 16,720.50 $ 6,223.00 $ 14.89 Coyotes $ 8,139.00 $ 13,364.00 $ 5,225.00 $ 31.48 Mercy $ 299.00 $ 589.00 $ 290.00 $ 26.36 OLA $ 2,157.00 $ 3,651.00 $ 1,494.00 $ 21.04 St Cat's $ 881.00 $ 987.00 $ 106.00 $ 3.12 Total for fiscal year $ 210,934.60 City initial share $50,000 balance @ 50/50 split remaining (50/50 split) $ 160,934.50 District $80,467.25 City $130,467.25 Exhibit D A3 Spring 2013 User and Per Hour Fees User Group AYSO Res 13 309 574 311 58 11 Fee $17,00 $17.00 $17.00 $17.00 $17.00 $17.00 $ $ $ $ $ $ Player 221.00 5,253.00 9,758.00 5,287.00 986.00 187.00 Fee on -Res 4 447 37 42 108 0 Fee $85.00 $85.00 $85.00 $85.00 $85.00 $85.00 $ 340.00 $ 37,995.00 $ 3,145.00 $ 3,570.00 $ 9,180.00 $ - Total participants 17 756 611 353 166 11 % of res 76% 41% 95% 88% 35% 100% Total $' $ $ $ $ $ Player Fee 561.00 43,248.00 12,903.00 8,857.00 10,166.00 187.00 oa Hours 253 1250 3275 1150 263 134 Per Hour Rate $4.00 $8.00 $4.00 $4.00 $8.00 $4.00 fee Total $ 1,012.00 $10,000.00 $13,100.00 $ 4,600.00 $ 2,104.00 $ 536.00 $ $ $ $ $ $ Total 1,673.00 63,248.00 26,003.00 13,457.00 12,270.00 723.00 BSC BYBA BGS Coyotes Mercy $ /0,yZZ.UU b,3Z0.uU y3-I,6oZ.Uu 0 iU/,ct4.vv Fall 2012 User and Per Hour Fees ser Group AYSO Res 1463 283 134 48 0 55 33 Fee $17.00 $17.00 $17.00 $17.00 $17.00 $17.00 $17.00 $24,871.00 $ $ $ $ $ $ Player 4,811.00 2,278.00 816.00 - 935.00 561.00 Fee on -Res 132 332 9 17 0 16 1 Fee $85.00 $85.00 $85.00 $85.00 $85.00 $85.00 $85.00 $ 11,220.00 $ 28,220.00 $ 765,00 $ 1,445.00 $ - $ 1,360.00 $ 85.00 Total participants 1595 615 143 65 0 71 34 % of res 92% 46% 94% 74% 0% 77% 91 % Total $ $ $ $ $ $ $ Player Fee 36,091.00 33,031.00 3,043,00 2,261.00 - 2,295.00 646.00 oa Hours 1998 1245 261 422.5 0 372 326 Per Hour Rate $4.00 $8.00 $4.00 $4.00 $4.00 $4.00 $4.00 fee $ $ $ $ $ $ $ Total 7,992.00 9,960.00 1,044.00 1,690.00 - 1,488.00 326.00 $ $ $ $ $ $ $ Total 44,083.00 42,991.00 4,087.00 3,951.00 3,783.00 772.00 BSC BYBA BGS Mercy OLA St Cat's Current DRAFT FEES Total Increase Per player/Per season Increase AYSO $ 32,551.00 $ 45.656.00 $ 13,105.00 $ 8.13 BSC $ 63,105.00 $ 96,239.00 $ 33,134.00 $ 24.17 BYBA $ 16,916.00 $ 30,090.00 $ 13,174.00 $ 17.47 BGS $ 10,497.50 $ 17,408.00 $ 6,910.50 $ 16.53 Coyotes $ 8,139.00 $ 12,270.00 $ 4,131.00 $ 24.89 Mercy $ 299.00 $ 723.00 $ 424.00 $ 38.55 OLA $ 2,157.00 $ 3,783.00 $ 1,626.00 $ 22.90 St Cats $ 881.00 $ 972.00 $ 91.00 $ 2.68 //,3b/.UU 4,bZ4.0U .y ZZ,000.UU P aa,00r.vv Total for fiscal year $ 207,141.00 City initial share $50.000 balance @ 50/50 split remaining (50/50 split) $ 157,141.00 District $78,570.50 city $128,570.50 To: Parks and Recreation Commission Date: December 19, 2013 From: Kari Thorson, Recreation Coordinator Subject Updated Youth Advisory Committee Bylaws RECOMMENDATION To approve the updated bylaws as presented by the Youth Advisory Committee. BACKGROUND At the first meeting of the 2013-2014 term, the Youth Advisory Committee reviewed the bylaws. After further discussion, the members would like to update their bylaws to better represent the needs of the Committee. DISCUSSION The following are the proposed changes: • Membership Sec. 1 - add that members may be chosen from students of Burlingame schools • Officers — take away appointed officers; all committee members will instead serve as lead on a subcommittee • Meetings Sec. 1 — add "additional meetings shall be scheduled if needed." • Meetings Sec. 2 — change special meeting notice from three days to one week • Meetings Sec. 4 — Remove "elections are held" from the second meeting required agenda FISCAL IMPACT There will be no fiscal impact. EXHIBITS A. Current Bylaws B. Proposed Bylaws City of Burlingame Youth Advisory Committee Role The Youth Advisory Committee advises the Parks & Recreation Commission on matters relating to the youth and teen population within the City of Burlingame. This may include programs relating to safety, community involvement, drug awareness, special interests, recreation, sports, socialization, socio-economic and environmental concerns. Goals 1. Create an atmosphere where teens feel safe and comfortable to express themselves and their ideas. 2. Promote interaction between high school and middle school students. I Act as an advocate for youth and teens in the Burlingame community. 4. Serve as a representative in an advisory capacity on Burlingame committees planning for teen and citywide events. 5. Foster a greater involvement of youth in municipal governmental and civic affairs. 6. Study problems, activities and concerns of youth, especially as they relate to municipal government programs or projects of the City of Burlingame. 7. Hold forums on activities of concern, either alone or in conjunction with other governmental agencies and community organizations. 8. Review those municipal matters referred to it by the City Council or Park & Recreation Commission and, as appropriate, make recommendations on those matters. Membership Any resident of Burlingame who will be in 7'' —12'h grade during the next committee term following his/her appointment will be eligible for membership on the Youth Advisory Committee. 2. There shall be thirteen (13) members of the Youth Advisory Committee. These members will be appointed based on a formal application and interview process. The Recreation Coordinator will lead the application interview process. 3. Appointment to the Youth Advisory Committee shall be made in September of each year and will be good for a term of one school year. 4. Vacancies on the Youth Advisory Committee during a term shall be filled by City staff appointment. Attendance Youth Advisory Committee members shall be expected to attend all regular business meeting of the Youth Advisory Committee during the school year. Officers The Youth Advisory Committee no longer elects from its membership a Chairperson to oversee the meetings and general business of the Committee. Instead these duties have been passed to the Youth Advisory Committee staff advisor. Special committees and appointments will be chosen by the Youth Advisory Committee acting body as necessary to carry out the Committee's business. Sub -Committees 1. Sub -committees shall be formed, as the Youth Advisory Committee deems needed for use to work on individual projects or pending special events. 2. Youth Advisory Committee members shall be expected to participate in at least one sub -committee at any given time. Meetings The Youth Advisory Committee shall meet once a month in regular business sessions. Meetings will be conducted in accordance with City policy and State law. A second meeting per month shall be scheduled if needed. 2. The advisor may call special meetings provided that at least three days notice is given to all Youth Advisory Committee members. 3. The Youth Advisory Committee shall publish an annual calendar indicating the regularly scheduled meetings for the entire year. This meeting schedule shall be made public no later than the third meeting of the newly appointed YAC. 4. The first meeting of each newly appointed Youth Advisory Committee shall be an orientation meeting that may include outgoing members of the immediately preceding Youth Advisory Committee. The second meeting shall be an extended meeting in which issues and concerns are identified, elections are held, and planning for the year begun. Quorum A quorum is necessary for a Youth Advisory Committee meeting to be held. A simple majority of the Youth Advisory Committee shall constitute a quorum. 2. In the event that there is no quorum, any discussions, which are held by those assembled, shall be regarded as informal and non -binding. Amendments Amendments to these bi-laws may be initiated at any Youth Advisory Committee meeting with prior notification to members. 2. Recommendation of any Amendment shall require a two -third vote of the Youth Advisory Committee members. 3. Upon approval of the Parks & Recreation Commission, Amendments shall take effect immediately. UPda" City of Burlingame 0 Youth Advisory Committee Role The Youth Advisory Committee advises the Parks & Recreation Commission on matters relating to the youth and teen population within the City of Burlingame. This may include programs relating to safety, community involvement, drug awareness, special interests, recreation, sports, socialization, socio-economic and environmental concerns. Goals 1. Create an atmosphere where teens feel safe and comfortable to express themselves and their ideas. 2. Promote interaction between high school and middle school students. I Act as an advocate for youth and teens in the Burlingame community. 4. Serve as a representative in an advisory capacity on Burlingame committees planning for teen and citywide events. 5. Foster a greater involvement of youth in municipal governmental and civic affairs. 6. Study problems, activities and concerns of youth, especially as they relate to municipal government programs or projects of the City of Burlingame. 7. Hold forums on activities of concern, either alone or in conjunction with other governmental agencies and community organizations. 8. Review those municipal matters referred to it by the City Council or Park & Recreation Commission and, as appropriate, make recommendations on those matters. Membership I. Any resident of Burlingame or student of Burlingame schools who will be in 7's —12`' grade during the next committee term following his/her appointment will be eligible for membership on the Youth Advisory Committee. 2. There shall be thirteen (13) members of the Youth Advisory Committee. These members will be appointed based on a formal application and interview process. The Recreation Coordinator will lead the application interview process. 3. Appointment to the Youth Advisory Committee shall be made in September of each year and will be good for a term of one school year. 4. Vacancies on the Youth Advisory Committee during a term shall be filled by City staff appointment. Attendance Youth Advisory Committee members shall be expected to attend all regular business meeting of the Youth Advisory Committee during the school year. Officers The Youth Advisory Committee does not appoint specific chairpersons or officers. All acting members will be responsible for taking a lead through the year. Assignments will be delegated for each event and activity. Sub -Committees Sub -committees shall be formed, as the Youth Advisory Committee deems needed for use to work on individual projects or pending special events. 2. Youth Advisory Committee members shall be expected to participate in at least one sub -committee at any given time. Meetings 1. The Youth Advisory Committee shall meet once a month in regular business sessions. Meetings will be conducted in accordance with City policy and State law. Additional meetings shall be scheduled if needed. 2. The advisor may call special meetings provided that at least one week notice is given to all Youth Advisory Committee members. 3. The Youth Advisory Committee shall publish an annual calendar indicating the regularly scheduled meetings for the entire year. This meeting schedule shall be made public no later than the third meeting of the newly appointed YAC. 4. The first meeting of each newly appointed Youth Advisory Committee shall be an orientation meeting that may include outgoing members of the immediately preceding Youth Advisory Committee. The second meeting shall be an extended meeting in which issues and concerns are identified, elections are held, and planning for the year begun. uorum 1. A quorum is necessary for a Youth Advisory Committee meeting to be held. A simple majority of the Youth Advisory Committee shall constitute a quorum. 2. In the event that there is no quorum, any discussions, which are held by those assembled, shall be regarded as informal and non -binding. Amendments Amendments to these bi-laws may be initiated at any Youth Advisory Committee meeting with prior notification to members. 2. Recommendation of any Amendment shall require a two -third vote of the Youth Advisory Committee members. 3. Upon approval of the Parks & Recreation Commission, Amendments shall take effect immediately. 2 STAFF REPORT To: Parks and Recreation Commission Date: December 19, 2013 From: Nicole Acquisti, Recreation Supervisor Subject Dog Exercise Park Fundraising Plan RECOMMENDATION Review and give input on the fundraising ideas to help support the costs of improvements to the Dog Exercise Park. BACKGROUND As the Dog Exercise Park improvements are beginning to get underway, fundraising has been suggested as a way to help off -set the cost as well as allow for more improvements to be completed. DISCUSSION The following have been suggested as fundraising ideas: Walkway bricks: Inset in concrete leading into the park. Bench: Purchase a plaque that will be laid into the benches. Shade Structure: Purchase a plaque that will be laid onto the beam of the structure. Water Fountain: Purchase a plaque that can be laid into the fountain or concrete slab. Display Boards: Purchase small medal plaque to be fastened onto the display boards. FISCAL IMPACT Decrease in the cost of improvements. EXHIBITS None 1