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HomeMy WebLinkAboutAgenda Packet - PR - 2013.11.21BURLINGAME PARKS & RECREATION COMMISSION Regular Meeting Agenda 7:00pm, Thursday, November 21, 2013 Burlingame Recreation Center, 850 Burlingame Ave, Burlingame 1. Roll Call Baum, Lau, Eaton, Martin, Hesselgren, Baird, Colson 2. Approval of Minutes Approve the minutes of the October 17, 2013 regular meeting 3. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the door and hand it to staff, although provision of a name, address or other identifying infomation is optional. The Chairperson may limit speakers to three minutes each. 4. Old Business A. Field User Fees 5. New Business A. Recognition of Jeffrey Griffith and Norreen Bullotti B. Youth Advisory Committee C. Bayside Dog Exercise Park Improvements D. Chair Rotation 6. Renorts / Hand -Outs A. Parks & Recreation Department Reports 1. Holiday Tree Lighting — Friday, December 6th B. Correspondence - None C. Commissioners Reports Future Agenda Items 8. Adiournment Next Meeting Thursday, December 19, 2013 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlinrame.org. AGENDA.I 1/21/13posted 11/14/13 AAMN BURLINGAME STAFF REPORT 1 To: Parks and Recreation Commission Date: November 21, 2013 From: Tim Barry, Parks and Recreation Supervisor Subject: Youth Sports Field Fees RECOMMENDATION Staff recommends Commission review the proposed field fee increases, which would be included as part of the Master Fee Schedule for Fiscal Year 2014-2015 and receive input from community members. BACKGROUND At the October Commission meeting staff presented a summary of background and discussions from the March and April 2013 Commission meetings which resulted in a proposed increase to the resident per player fee from $15 to $16 and the non-resident per player fee from $60 to $75. Also, included was an increase in the per hour fee from $1 to $3 for leagues with at least 51 % of resident players and $3 to $6 for leagues with less than 51 % of resident players. After reviewing the background and discussions from March and April 2013, the Commission instructed Supervisor Barry to formulate an additional scenario to increase the resident per player fee from $15 to $17 and the non-resident per player fee from $60 to $100 and to keep the hourly rate as discussed in March and April. Staff held a youth user group meeting on November 13, 2013 to educate and discuss the proposed options for fee increases. Represented at the meeting were BGS, BYBA, AYSO, OLA, BSC, and Coyotes Lacrosse. The discussion included the costs to maintain the fields for youth sports, the reasoning behind the proposed increase fees, the process to increase the fees and a review of options proposed. User groups were also invited to provide input to Commission at the November 2013 meeting. Included with this staff report are the current fees (Exhibit A), proposal Al (Exhibit B), and proposal A2 (Exhibit C). FISCAL IMPACT The fiscal impact is depicted on the exhibits. EXHIBITS A. Youth User Group Fees 2012/2013 B. Al Proposed Increase C. A2 Proposed Increase 1 Exhibit A Spring 2013 User and Per Hour Fees User Total % Group Player Fee participants p of res Total Player Fee Per Hour fee Total Total Res Fee on -Res Fee Hours Rate Total AYSO 13 309 574 311 58 11 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $ $ $ $ $ $ 195.00 4,635.00 8,610.00 4,665.00 870.00 165.00 4 447 37 42 108 0 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $ 240.00 $ 26,820.00 $ 2,220.00 $ 2,520.00 $ 6,480.00 $ - 17 756 611 353 166 11 76% 41% 95% 88% 35% 100% $ $ $ $ $ $ 435.00 31,455.00 10,830.00 7,185.00 7,350.00 165.00 253 1250 3275 1150 263 134 $1.00 $3.00 $1.00 $1.00 $3.00 $1.00 $ $ $ $ $ $ 253.00 3,750.00 3,275.00 1,150.00 789.00 134.00 $4' $ $' $ $ $ ` i. 688.00 35,205.00 14,105.00 8,335.00 8,139.00 299.00 BSC BYBA BGS Coyotes Mercy $ 57,420.00 6,325.00 $ 9,351.00 $ 66,771.00 Fall 2012 User and Per Hour Fees User Group AYSO Res 1463 283 134 48 0 55 33 Fee $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $21,945.00 $ $ $ $ $ $ Player 4,245.00 2,010.00 720.00 - 825.00 495.001 Fee on -Res 132 332 9 17 0 16 1 Fee $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $ 7,920.00 $ 19,920.00 $ 540.00 $ 1,020.00 $ - $ 960.00 $ 60.00 Total participants p 1595 615 143 65 0 71 34 % of res 92% 46% 94% 74% 0% 77% 91 % Total $ $ $ $ $ $ $ Player Fee 29,865.00 24,165.00 2,550.00 1,740.00 - 1,785.00 555.00 oat Hours 1998 1245 261 422.5 0 372 326 Per Hour Rate $1.00 $3.00 $1.00 $1.00 $ - $1.00 $1.00 fee $ $ $ $ $ $ $ Total 1,998.00 3,735.00 261.00 422.50 - 372.00 326.00 $"-"'31863.00 $ $ $ $ $ $ Total 27900.00 2,8.11.00 2,16250 2,15700 88100 BSC BYBA BGS Mercy OLA St Ca£s Current Fee AYSO $ 32,551.00 BSC $ 63,105.00 BYBA $ 16,916.00 BGS $ 10,497.50 Coyotes $ 8,139.00 - Mercy $ 299.00 OLA $ 2,157.00 St Cat's $ 881.00 $ bU,(i(iU.UU 4,624.50 $ 7,114.50 $ 67,774.50 Total for fiscal year $ 134,545.50 City initial share balance @ 50/50 split remaining (50/50 split) $ District City $50,000 84,545.50 $42,272.75 $92,272.75 Exhibit B Al Spring 2013 User and Per Hour Fees ser GroupTotal Player Fee participants Of res Total Player Fee Per Hour fee Total oa Res Fee klon.Res Fee Hours Rate Total AYSO 13 309 574 311 58 11 $16.00 $16.00 $16.00 $16.00 $16.00 $16.00 $ $ $ $ $ $ 208.00 4,944.00 9,184.00 4,976.00 928.00 176.001 4 447 37 42 108 0 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $ 300.00 $ 33,525.00 $ 2,775.00 $ 3,150.00 $ 8,100.00 $ - 17 756 611 353 166 11 76% 41% 95% 88% 35% 100% $ $ $ $ $ $ 508.00 38,469.00 11,959.00 8,126.00 9,028.00 176.00 253 1250 3275 1150 263 134 $3.00 $6.00 $3.00 $3.00 $6.00 $3.00 $ $ $ $ $ $ 759.00 7,500.00 9,825.00 3,450.00 1,578.00 402.00 $ --r $ $ $ $ 1,267.00 45,9 99.00 21,784.00 11,576.00 10,606.00 678.00 BSC BYBA BGS Coyotes Mercy $ 68,266.00 6,325.00 $23,514.00 $ 91,780.00 Fall 2012 User and Per Hour Fees ser Grou P AYSO Res 1463 283 134 48 0 55 33 Fee $16.00 $16.00 $16.00 $16.00 $16.00 $16.00 $16.00 $ $ $ $ $ $ $ Player 23,408.00 4,528.00 2,144.00 768.00 - 880.00 528.00 Fee on -Res 132 332 9 17 0 16 1 Fee $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $ 9,900.00 $ 24,900.00 $ 675.00 $ 1,275.00 $ - $ 1,200.00 $ 75.00 Total participants 1595 615 143 65 0 71 34 % of res 92% 46% 94% 74% 0% 77% 91 % Total $ $ $ $ $ $ $ Player Fee 33,308.00 29,428.00 2,819.00 2,043.00 - 2,080.00 603.00 oa Hours 1998 1245 261 422.5 0 372 326 Per Hour Rate $3.00 $6.00 $3.00 $3.00 $ - $3.00 1$3.001 fee $ $ $ $ $ $ $ Total 5,994.00 7,470.00 783.00 1,267.50 - 1,116.00 326.00 $ $ $ $ $ $ $ Total 39,302.00 36,898.00 3,602.00 3,310.50 3,196.00 929.00 BSC BYBA BGS Mercy OLA St Cat's Current DRAFT FEES Total Increase Per player/Per season Increase AYSO $ 32,551.00 $ 40,569.00 $ 8,018.00 $ 4.97 BSC $ 63,105.00 $ 82,867.00 $ 19,762.00 $ 14.41 BYBA $ 16,916.00 $ 25,386.00 $ 8,470.00 $ 11.23 BGS $ 10,497.50 $ 14,886.50 $ 4,389.00 $ 10.50 Coyotes $ 8.139.00 $ 10,606.00 $ 2,467.00 $ 14.86 Mercy $ 299.00 $ 578.00 $ 279.00 $ 25.36 OLA $ 2,157.00 $ 3,196.00 $ 1,039.00 $ 14.63 St Cats $ 881.00 $ 929.00 $ 48.00 $ 1.41 $ /U,Zt51.UU 4,ti24.5U $1ti,!Jb6.5U $ 8/,231.50 Total for fiscal year $ 179,017.50 City initial share $50,000 balance @ 50/50 split remaining (50/50 split) $ 129,017.50 District $64,508.75 City $114,508.75 Group Res Fee 309 $17.00 $ 5,253.00 574 $17.00 $ 9,758.00 311 $17.00 $ 5,287.00 58 $17.00 $ 986.00 11 $17.00 $ 187.00 Fee Fee 201 447 $100.00 $ 44,700.00 37 $100.00 $ 3,700.00 42 $100.00 $ 4,200.00 108 $100.00 $ 10,800.00 0 $100.00 $ Dr and Per Hour Fees Total % participants of res Total Plaver Fee Exhibit C A2 Per Hour fee Total oa Hours I Rate Total 756 41% $ 49,953.00 1250 $6.00 $ 7,500.00 611 95% $ 13,458.00 3275 $3.00 $ 9,825.00 353 88% $ 9,487.00 1150 $3.00 $ 3,450.00 166 35% $ 11,786.00 263 $6.00 $ 1,578.00 11 100% $ 187.00 134 $3.00 $ 402.00 $ 85,492.00 6,325.00 $23,514.00 I Fall 2012 User and Per Hour Fees Group Res Fee 283 $17.00 $ 4,811.00 134 $17.00 $ 2,278.00 48 $17.00 $ 816.00 0 $17.00 $ - 55 $17.00 $ 935.00 33 $17.00 $ 561.00 Fee 132 $100.00 $ 13,200.00 332 $100.00 $ 33,200.00 9 $100.00 $ 900.00 17 $100.00 $ 1,700.00 0 $100.00 $ - 16 $100.00 $ 1,600.00 1 $100.00 $ 100.00 Total % ticipants of res Total Player Fee 1595 92% $ 38,071.00 615= 46% $ 38,011.00 143'' 94% $ 3,178.00 65 74% $ 2,516.00 D 0% $ 71 77% $ 2,535.00 34 91% $ 661.00 current DRAFT FEES Total Increase Per player/Per season Increase AYSO $ 32,551.00 $ 45,445.00 $ 12,894.00 $ 8.00 BSC $ 63,105.00 $ 102,934.00 $ 39,829.00 $ 29.05 BYBA $ 16,916.00 $ 27,244.00 $ 10,328.00 $ 13.70 BGS $ 10,497.50 $ 16,720.50 $ 6,223.00 $ 14.89 Coyotes $ 8,139.00 $ 13,364.00 $ 5,225.00 $ 31.48 Mercy $ 299.00 $ 589.00 $ 290.00 $ 26.36 OLA $ 2,157.00 $ 3,651.00 $ 1,494.00 $ 21.04 St Cats $ 881.00 $ 987.00 $ 106.00 $ 3.12 Per Hour fee Hours I Rate 1245 $6.00 $ 7,470.00 261 $3.00 $ 783.00 422.5 $3.00 $ 1,267.50 0 $- $ 372 $3.00 $ 1,116.00 326 $3.00 $ 326.00 �l1 Total Total for fiscal year $ 210,934.50 City initial share $50,000 balance @ 50/50 split remaining (50/50 split) $ 160,934.50 District City $80,467.25 $130,467.25 a STAFF REPORT To: Parks and Recreation Commission Date: November 21, 2013 From: Nicole Acquisti, Recreation Supervisor Subject Youth Advisory Committee RECOMMENDATION No action necessary. An informational presentation on the Youth Advisory Committee will be provided at the November 21, 2013 Commission meeting. BACKGROUND The Youth Advisory Committee advises the Parks & Recreation Commission on matters relating to the youth and teen population within the City of Burlingame. This may include programs relating to safety, community involvement, drug awareness, special interests, recreation, sports, socialization, socio-economic and environmental concerns. The membership consists of students, 7'h-12`h grade. Appointment to the Youth Advisory Committee is made in September of each year. The process includes an application and interviews. Members are appointed by Parks and Recreation Staff. A new board was appointed for the 2013-2014 school year. DISCUSSION The purpose of the presentation to the Commission is to reacquaint the Commission about the YAC prior to the December 2013 Parks and Recreation Commission meeting at which the Youth Advisory Board members will be presenting proposed changes to their bylaws (Exhibit A). FISCAL IMPACT There will be no fiscal impact. EXHIBITS A. Current Bylaws 1 City of Burlingame Youth Advisory Committee Role The Youth Advisory Committee advises the Parks & Recreation Commission on matters relating to the youth and teen population within the City of Burlingame. This may include programs relating to safety, community involvement, drug awareness, special interests, recreation, sports, socialization, socio-economic and environmental concerns. Goals 1. Create an atmosphere where teens feel safe and comfortable to express themselves and their ideas. 2. Promote interaction between high school and middle school students. 3. Act as an advocate for youth and teens in the Burlingame community. 4. Serve as a representative in an advisory capacity on Burlingame committees planning for teen and citywide events. 5. Foster a greater involvement of youth in municipal governmental and civic affairs. 6. Study problems, activities and concerns of youth, especially as they relate to municipal government programs or projects of the City of Burlingame. 7. Hold forums on activities of concern, either alone or in conjunction with other governmental agencies and community organizations. 8. Review those municipal matters referred to it by the City Council or Park & Recreation Commission and, as appropriate, make recommendations on those matters. Membership 1. Any resident of Burlingame who will be in 7a` —12a' grade during the next committee term following his/her appointment will be eligible for membership on the Youth Advisory Committee. 2. There shall be thirteen (13) members of the Youth Advisory Committee. These members will be appointed based on a formal application and interview process. The Recreation Coordinator will lead the application interview process. 3. Appointment to the Youth Advisory Committee shall be made in September of each year and will be good for a tern of one school year. 4. Vacancies on the Youth Advisory Committee during a term shall be filled by City staff appointment. Attendance Youth Advisory Committee members shall be expected to attend all regular business meeting of the Youth Advisory Committee during the school year. Officers The Youth Advisory Committee no longer elects from its membership a Chairperson to oversee the meetings and general business of the Committee. Instead these duties have been passed to the Youth Advisory Committee staff advisor. Special committees and appointments will be chosen by the Youth Advisory Committee acting body as necessary to carry out the Committee's business. Sub -Committees 1. Sub -committees shall be formed, as the Youth Advisory Committee deems needed for use to work on individual projects or pending special events. 2. Youth Advisory Committee members shall be expected to participate in at least one sub -committee at any given time. Meetings 1. The Youth Advisory Committee shall meet once a month in regular business sessions. Meetings will be conducted in accordance with City policy and State law. A second meeting per month shall be scheduled if needed. 2. The advisor may call special meetings provided that at least three days notice is given to all Youth Advisory Committee members. 3. The Youth Advisory Committee shall publish an annual calendar indicating the regularly scheduled meetings for the entire year. This meeting schedule shall be made public no later than the third meeting of the newly appointed YAC. 4. The first meeting of each newly appointed Youth Advisory Committee shall be an orientation meeting that may include outgoing members of the immediately preceding Youth Advisory Committee. The second meeting shall be an extended meeting in which issues and concerns are identified, elections are held, and planning for the year begun. uorum 1. A quorum is necessary for a Youth Advisory Committee meeting to be held. A simple majority of the Youth Advisory Committee shall constitute a quorum. 2. In the event that there is no quorum, any discussions, which are held by those assembled, shall be regarded as informal and non -binding. Amendments 1. Amendments to these bi-laws may be initiated at any Youth Advisory Committee meeting with prior notification to members. 2. Recommendation of any Amendment shall require a two -third vote of the Youth Advisory Committee members. 3. Upon approval of the Parks & Recreation Commission, Amendments shall take effect immediately. oti_� CITY � �, r STAFF • • RT To: Parks and Recreation Commission Date: November 21, 2013 From: Nicole Acquisti, Recreation Supervisor Subject Dog Exercise Park Improvement Plan RECOMMENDATION Staff recommends Commission review the information gathered from community meetings and Dog Park Task Force input regarding the prioritization of improvements to the Bayside Dog Exercise Park, give additional input to staff on proposed improvements and confirm proposed plan. BACKGROUND Staff has been working on an improvement plan for the Bayside Dog Exercise Park. As part of an effort to reach out to the dog owner community in Burlingame, the Parks and Recreation Department has held two community meetings (August 3 and October 30, 2013) as well as meeting park users on site. Representing the City of Burlingame Parks and Recreation Department at both meetings was Director Margaret Glomstad, Recreation Supervisor Nicole Acquisti, Landscape Architect John Cahalan, and Parks Lead Worker Rich Holtz. From the community, approximately 15 community members attended the first meeting and 6 attended the second. The first meeting served as an open forum for community members and dog exercise park users to give input as to what improvements they would like to see at the dog park as well as provide information to dog owners about the challenges to improving the dog park due to the clay cap that is V under the surface. The second meeting presented the "wish list" from the August meeting with the improvement options designed by Landscape Architect John Cahalan. The Dog Park Task Force met on November 14, 2013 and approved the priority list created from the community feedback. 1 Dog Exercise Park Improvements November 21, 2013 DISCUSSION Based on the feedback from the Community meetings and with the approval of the Dog Park Task Force, the following is the priority list for the Dog Exercise Park improvements. 1. Remove the wood strip that was previously used to separate the dirt and grass In-house by the Parks staff 2. Remove the 2 wooden planter boxes In-house by the Parks staff Additional Water Fountains The current water fountain needs to be replaced and an additional fountain was recommended outside on the south park entry. Pet bowls were not recommended due to potential bacteria issues (i.e. Giardia) 4. Adding a Shaded Areas A location was discussed and a plan for the shade structure was introduced (See Attachment E). Due to the expense, if only one can is possible, the east side was suggested since it allows a view the length of the dog park. 5. Dog Wash Area Dog users expressed the need for an area to rinse their dogs off when leaving the park due to the dog park surface. The recommended area is on the east side of the park. As funds become available, it is recommended to have an additional wash station at the west side of the dog park. Additional improvements that were suggested, but are lower on the priority list include: 1. Agility course or other features that challenge dogs. 2. A higher quality DG to reduce the dust on windy days. 3. Paving the entrances, especially from the ramp on Airport Blvd (see Attachment C). 4. Add more accessible parking. FISCAL IMPACT See attachments A and B (prices are based on all work being done by contracts). Prices may be reduced based on certain items being done in-house) EXHIBITS A. Wish list with prices B. Estimated construction costs by item C. Site photos and notes D. Site plan E. Proposed shade structure concept 2 BAYSIDE DOG PARK SITE IMPROVEMENTS "WISH LIST" NOTE: THE FOLLOWING LIST OF IMPROVEMENTS IS IN NO PARTICULAR PRIORITY. 1. REMOVE EXISTING HEADER BOARD 2. REMOVE TWO EXISTING WOOD PLANTERS 3. CONCRETE PAVING AT NORTH END (AIRPORT BLVD.) 4. CONCRETE PAVING AT SOUTH END (BALLFIELDS) 5. DOG WASH AT NORTH END (INSIDE PARK ENTRY) 6. DOG WASH AT SOUTH END (OUTSIDE PARK ENTRY) 7. REPLACE DRINKING FOUNTAIN WITH PET BOWL AT SOUTH END 8. SHADE STRUCTURE (EAST SIDE WITH FULL VIEW OF PARK) $1,788 $1,000 $9,710 $3,600 $9,450 $4, 500 $7,200 $25,525 9. SHADE STRUCTURE (WEST SIDE WITH VIEW TO SOUTH ONLY) $24 525 TOTAL PROJECT: $87,298 BAYSIDE DOG PARK, Burlingame, CA ESTIMATE OF PROBABLE CONSTRUCTION COSTS SO.Oct-13 Item/Description 1. Remove headerboard a. Removal & disposal b. Backfill with granite fines Subtotal 2. Remove wood planters Prepared by: John Cahalan, Landscape Architect Quanti Unit Cost Item Total Subtotal 550 If $1.50 $825 650 If $1.75 $963 2 ea $500 $1,000 3. New Concrete Paving (North end from H/C ramp to double entry) $1,788 $1,000 a. Remove granite fines 430 sf $1 $430 b. Remove & rebuild c.l. fence allow $4,000 c. Add new W. gate 1 ea $1,200 $1,200 d. New concrete paving 510 sf $8 $4,080 Subtotal $9,710 4. New Concrete Paving (South end from A.C. path to double entry) a. Remove granite fines 400 sf $1 $400 b. New concrete paving 400 sf $8 $3,200 Subtotal $3,600 5. New Dog Wash (North end inside park entry) a. Trench & Install I" waterline . 430 If $15 $6,450 b. Dog wash (wood bollard with hose bib) 1 ea $1,500 $1,500 c. Drycreek/bioswale allow $1,500 Subtotal $9,450 6. New Dog Wash (South end outside of park entry) a. Trench & install 1"water line 100 If $15 $1,500 b. Dog wash (wood bollard with hose bib) 1 as $1,500 $1,500 c. Dry-creek/bioswale 1 as $1,500 $1,500 Subtotal $4,500 7. New Drinking Fountain with Pet Bowl (at South end to replace existing and relocate) a. Remove & dispose of existing fountain 1 as $500 $500 b. Move existing bench 1 ea $200 $200 c. New drinking fountain with pet bowl 1 as $5.000 $5.000 d. Dry-creek/bioswale allow $1,500 Subtotal $7,200 8. New Shade Structure (East side with full view of park) a. Remove & relocate benches 2 ea $500 $1,000 b. Excavation & grading allow $2,000 c. Conc. pad/foundation, 12" thick with rebar 265 sf $30 $7,950 d. Wood shade structure 265 sf $55 $14,575 Subtotal $25,525 9. New Shade Structure (West side with partial view of south end of park only) a. Excavation & grading allow $2.000 b. Conc. pad/foundation, 12" thick with rebar 265 sf $30 $7,950 c. Wood shade structure 265 sf $55 $14.575 Subtotal $24.525 Total Project: $87,298 PLAN VKri ...........11.1...:,.. ,.,. MOTES rwnw f FRONT U"AT*N rwww—� Boards are on display at the Recreation Center 1 w�. ��f�fy •1 1 w_ _��. 1�1w _ wu..�1_ wr• � 1 _J BAtSD[OQ69MK i bN Boards are on display at the Recreation Center (-A i gnsi Y i*QW VjA-_�T NONIII F WIRY 6E?QA0;f,_UN91N0IOUYT4 N(W.(N7�_W� TN urtgY 16Ya taxi xr, SITE PHOTOSrOlES BAYSIDE DOG PARK 17 aP... v.11. Boards are on display at the Recreation Center