HomeMy WebLinkAboutAgenda Packet - PR - 2013.11.21BURLINGAME PARKS & RECREATION COMMISSION
Regular Meeting Agenda
7:00pm, Thursday, November 21, 2013
Burlingame Recreation Center, 850 Burlingame Ave, Burlingame
1. Roll Call
Baum, Lau, Eaton, Martin, Hesselgren, Baird, Colson
2. Approval of Minutes
Approve the minutes of the October 17, 2013 regular meeting
3. Public Comments
Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act
(the State and local agency open meeting law) prohibits the Commission from acting on any
matter that is not on the agenda. Speakers are asked to fill out a `request to speak' card located
on the table by the door and hand it to staff, although provision of a name, address or other
identifying infomation is optional. The Chairperson may limit speakers to three minutes each.
4. Old Business
A. Field User Fees
5. New Business
A. Recognition of Jeffrey Griffith and Norreen Bullotti
B. Youth Advisory Committee
C. Bayside Dog Exercise Park Improvements
D. Chair Rotation
6. Renorts / Hand -Outs
A. Parks & Recreation Department Reports
1. Holiday Tree Lighting — Friday, December 6th
B. Correspondence - None
C. Commissioners Reports
Future Agenda Items
8. Adiournment
Next Meeting
Thursday, December 19, 2013
NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at
(650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the
Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also
available on the City's website: www.burlinrame.org.
AGENDA.I 1/21/13posted 11/14/13
AAMN
BURLINGAME STAFF REPORT
1
To: Parks and Recreation Commission
Date: November 21, 2013
From: Tim Barry, Parks and Recreation Supervisor
Subject: Youth Sports Field Fees
RECOMMENDATION
Staff recommends Commission review the proposed field fee increases, which would be included
as part of the Master Fee Schedule for Fiscal Year 2014-2015 and receive input from community
members.
BACKGROUND
At the October Commission meeting staff presented a summary of background and discussions
from the March and April 2013 Commission meetings which resulted in a proposed increase to the
resident per player fee from $15 to $16 and the non-resident per player fee from $60 to $75. Also,
included was an increase in the per hour fee from $1 to $3 for leagues with at least 51 % of resident
players and $3 to $6 for leagues with less than 51 % of resident players.
After reviewing the background and discussions from March and April 2013, the Commission
instructed Supervisor Barry to formulate an additional scenario to increase the resident per player
fee from $15 to $17 and the non-resident per player fee from $60 to $100 and to keep the hourly
rate as discussed in March and April.
Staff held a youth user group meeting on November 13, 2013 to educate and discuss the proposed
options for fee increases. Represented at the meeting were BGS, BYBA, AYSO, OLA, BSC, and
Coyotes Lacrosse. The discussion included the costs to maintain the fields for youth sports, the
reasoning behind the proposed increase fees, the process to increase the fees and a review of
options proposed. User groups were also invited to provide input to Commission at the November
2013 meeting.
Included with this staff report are the current fees (Exhibit A), proposal Al (Exhibit B), and proposal
A2 (Exhibit C).
FISCAL IMPACT
The fiscal impact is depicted on the exhibits.
EXHIBITS
A. Youth User Group Fees 2012/2013
B. Al Proposed Increase
C. A2 Proposed Increase
1
Exhibit A
Spring 2013 User and Per Hour Fees
User
Total
%
Group
Player Fee
participants
p
of res
Total Player Fee
Per Hour fee
Total
Total
Res
Fee
on -Res
Fee
Hours
Rate
Total
AYSO
13
309
574
311
58
11
$15.00
$15.00
$15.00
$15.00
$15.00
$15.00
$
$
$
$
$
$
195.00
4,635.00
8,610.00
4,665.00
870.00
165.00
4
447
37
42
108
0
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$ 240.00
$ 26,820.00
$ 2,220.00
$ 2,520.00
$ 6,480.00
$ -
17
756
611
353
166
11
76%
41%
95%
88%
35%
100%
$
$
$
$
$
$
435.00
31,455.00
10,830.00
7,185.00
7,350.00
165.00
253
1250
3275
1150
263
134
$1.00
$3.00
$1.00
$1.00
$3.00
$1.00
$
$
$
$
$
$
253.00
3,750.00
3,275.00
1,150.00
789.00
134.00
$4'
$
$'
$
$
$ `
i. 688.00
35,205.00
14,105.00
8,335.00
8,139.00
299.00
BSC
BYBA
BGS
Coyotes
Mercy
$ 57,420.00 6,325.00 $ 9,351.00 $ 66,771.00
Fall 2012 User and Per Hour Fees
User
Group
AYSO
Res
1463
283
134
48
0
55
33
Fee
$15.00
$15.00
$15.00
$15.00
$15.00
$15.00
$15.00
$21,945.00
$
$
$
$
$
$
Player
4,245.00
2,010.00
720.00
-
825.00
495.001
Fee
on -Res
132
332
9
17
0
16
1
Fee
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$ 7,920.00
$ 19,920.00
$ 540.00
$ 1,020.00
$ -
$ 960.00
$ 60.00
Total
participants
p
1595
615
143
65
0
71
34
%
of res
92%
46%
94%
74%
0%
77%
91 %
Total
$
$
$
$
$
$
$
Player Fee
29,865.00
24,165.00
2,550.00
1,740.00
-
1,785.00
555.00
oat
Hours
1998
1245
261
422.5
0
372
326
Per Hour
Rate
$1.00
$3.00
$1.00
$1.00
$ -
$1.00
$1.00
fee
$
$
$
$
$
$
$
Total
1,998.00
3,735.00
261.00
422.50
-
372.00
326.00
$"-"'31863.00
$
$
$
$
$
$
Total
27900.00
2,8.11.00
2,16250
2,15700
88100
BSC
BYBA
BGS
Mercy
OLA
St Ca£s
Current Fee
AYSO
$
32,551.00
BSC
$
63,105.00
BYBA
$
16,916.00
BGS
$
10,497.50
Coyotes
$
8,139.00 -
Mercy
$
299.00
OLA
$
2,157.00
St Cat's
$
881.00
$ bU,(i(iU.UU 4,624.50 $ 7,114.50 $ 67,774.50
Total for fiscal year $ 134,545.50
City initial share
balance @ 50/50 split remaining (50/50 split) $
District
City
$50,000
84,545.50
$42,272.75
$92,272.75
Exhibit B Al
Spring 2013 User and Per Hour Fees
ser
GroupTotal
Player Fee
participants
Of res
Total Player Fee
Per Hour fee
Total
oa
Res
Fee
klon.Res
Fee
Hours
Rate
Total
AYSO
13
309
574
311
58
11
$16.00
$16.00
$16.00
$16.00
$16.00
$16.00
$
$
$
$
$
$
208.00
4,944.00
9,184.00
4,976.00
928.00
176.001
4
447
37
42
108
0
$75.00
$75.00
$75.00
$75.00
$75.00
$75.00
$ 300.00
$ 33,525.00
$ 2,775.00
$ 3,150.00
$ 8,100.00
$ -
17
756
611
353
166
11
76%
41%
95%
88%
35%
100%
$
$
$
$
$
$
508.00
38,469.00
11,959.00
8,126.00
9,028.00
176.00
253
1250
3275
1150
263
134
$3.00
$6.00
$3.00
$3.00
$6.00
$3.00
$
$
$
$
$
$
759.00
7,500.00
9,825.00
3,450.00
1,578.00
402.00
$
--r
$
$
$
$
1,267.00
45,9 99.00
21,784.00
11,576.00
10,606.00
678.00
BSC
BYBA
BGS
Coyotes
Mercy
$ 68,266.00 6,325.00 $23,514.00 $ 91,780.00
Fall 2012 User and Per Hour Fees
ser
Grou P
AYSO
Res
1463
283
134
48
0
55
33
Fee
$16.00
$16.00
$16.00
$16.00
$16.00
$16.00
$16.00
$
$
$
$
$
$
$
Player
23,408.00
4,528.00
2,144.00
768.00
-
880.00
528.00
Fee
on -Res
132
332
9
17
0
16
1
Fee
$75.00
$75.00
$75.00
$75.00
$75.00
$75.00
$75.00
$ 9,900.00
$ 24,900.00
$ 675.00
$ 1,275.00
$ -
$ 1,200.00
$ 75.00
Total
participants
1595
615
143
65
0
71
34
%
of res
92%
46%
94%
74%
0%
77%
91 %
Total
$
$
$
$
$
$
$
Player Fee
33,308.00
29,428.00
2,819.00
2,043.00
-
2,080.00
603.00
oa
Hours
1998
1245
261
422.5
0
372
326
Per Hour
Rate
$3.00
$6.00
$3.00
$3.00
$ -
$3.00
1$3.001
fee
$
$
$
$
$
$
$
Total
5,994.00
7,470.00
783.00
1,267.50
-
1,116.00
326.00
$
$
$
$
$
$
$
Total
39,302.00
36,898.00
3,602.00
3,310.50
3,196.00
929.00
BSC
BYBA
BGS
Mercy
OLA
St Cat's
Current
DRAFT FEES
Total Increase
Per player/Per season Increase
AYSO
$
32,551.00
$
40,569.00
$
8,018.00
$
4.97
BSC
$
63,105.00
$
82,867.00
$
19,762.00
$
14.41
BYBA
$
16,916.00
$
25,386.00
$
8,470.00
$
11.23
BGS
$
10,497.50
$
14,886.50
$
4,389.00
$
10.50
Coyotes
$
8.139.00
$
10,606.00
$
2,467.00
$
14.86
Mercy
$
299.00
$
578.00
$
279.00
$
25.36
OLA
$
2,157.00
$
3,196.00
$
1,039.00
$
14.63
St Cats
$
881.00
$
929.00
$
48.00
$
1.41
$ /U,Zt51.UU 4,ti24.5U $1ti,!Jb6.5U $ 8/,231.50
Total for fiscal year $ 179,017.50
City initial share $50,000
balance @ 50/50 split remaining (50/50 split) $ 129,017.50
District $64,508.75
City $114,508.75
Group
Res Fee
309
$17.00
$
5,253.00
574
$17.00
$
9,758.00
311
$17.00
$
5,287.00
58
$17.00
$
986.00
11
$17.00
$
187.00
Fee
Fee
201
447 $100.00 $ 44,700.00
37 $100.00 $ 3,700.00
42 $100.00 $ 4,200.00
108 $100.00 $ 10,800.00
0 $100.00 $
Dr and Per Hour Fees
Total %
participants of res Total Plaver Fee
Exhibit C A2
Per Hour fee Total
oa
Hours I Rate Total
756
41%
$
49,953.00
1250
$6.00
$
7,500.00
611
95%
$
13,458.00
3275
$3.00
$
9,825.00
353
88%
$
9,487.00
1150
$3.00
$
3,450.00
166
35%
$
11,786.00
263
$6.00
$
1,578.00
11
100%
$
187.00
134
$3.00
$
402.00
$
85,492.00
6,325.00
$23,514.00
I Fall 2012 User and Per Hour Fees
Group
Res Fee
283
$17.00
$
4,811.00
134
$17.00
$
2,278.00
48
$17.00
$
816.00
0
$17.00
$
-
55
$17.00
$
935.00
33
$17.00
$
561.00
Fee
132 $100.00 $ 13,200.00
332 $100.00 $ 33,200.00
9 $100.00 $ 900.00
17 $100.00 $ 1,700.00
0 $100.00 $ -
16 $100.00 $ 1,600.00
1 $100.00 $ 100.00
Total %
ticipants of res Total Player Fee
1595
92%
$
38,071.00
615=
46%
$
38,011.00
143''
94%
$
3,178.00
65
74%
$
2,516.00
D
0%
$
71
77%
$
2,535.00
34
91%
$
661.00
current
DRAFT FEES
Total Increase
Per player/Per season Increase
AYSO
$
32,551.00
$
45,445.00
$
12,894.00
$
8.00
BSC
$
63,105.00
$
102,934.00
$
39,829.00
$
29.05
BYBA
$
16,916.00
$
27,244.00
$
10,328.00
$
13.70
BGS
$
10,497.50
$
16,720.50
$
6,223.00
$
14.89
Coyotes
$
8,139.00
$
13,364.00
$
5,225.00
$
31.48
Mercy
$
299.00
$
589.00
$
290.00
$
26.36
OLA
$
2,157.00
$
3,651.00
$
1,494.00
$
21.04
St Cats
$
881.00
$
987.00
$
106.00
$
3.12
Per Hour fee
Hours I Rate
1245
$6.00
$ 7,470.00
261
$3.00
$ 783.00
422.5
$3.00
$ 1,267.50
0
$-
$
372
$3.00
$ 1,116.00
326
$3.00
$ 326.00
�l1
Total
Total for fiscal year $ 210,934.50
City initial share $50,000
balance @ 50/50 split remaining (50/50 split) $ 160,934.50
District
City
$80,467.25
$130,467.25
a
STAFF REPORT
To: Parks and Recreation Commission
Date: November 21, 2013
From: Nicole Acquisti, Recreation Supervisor
Subject Youth Advisory Committee
RECOMMENDATION
No action necessary. An informational presentation on the Youth Advisory Committee will be
provided at the November 21, 2013 Commission meeting.
BACKGROUND
The Youth Advisory Committee advises the Parks & Recreation Commission on matters relating
to the youth and teen population within the City of Burlingame. This may include programs
relating to safety, community involvement, drug awareness, special interests, recreation, sports,
socialization, socio-economic and environmental concerns. The membership consists of
students, 7'h-12`h grade. Appointment to the Youth Advisory Committee is made in September
of each year. The process includes an application and interviews. Members are appointed by
Parks and Recreation Staff. A new board was appointed for the 2013-2014 school year.
DISCUSSION
The purpose of the presentation to the Commission is to reacquaint the Commission about the
YAC prior to the December 2013 Parks and Recreation Commission meeting at which the Youth
Advisory Board members will be presenting proposed changes to their bylaws (Exhibit A).
FISCAL IMPACT
There will be no fiscal impact.
EXHIBITS
A. Current Bylaws
1
City of Burlingame
Youth Advisory Committee
Role
The Youth Advisory Committee advises the Parks & Recreation Commission on matters
relating to the youth and teen population within the City of Burlingame. This may
include programs relating to safety, community involvement, drug awareness, special
interests, recreation, sports, socialization, socio-economic and environmental concerns.
Goals
1. Create an atmosphere where teens feel safe and comfortable to express themselves
and their ideas.
2. Promote interaction between high school and middle school students.
3. Act as an advocate for youth and teens in the Burlingame community.
4. Serve as a representative in an advisory capacity on Burlingame committees planning
for teen and citywide events.
5. Foster a greater involvement of youth in municipal governmental and civic affairs.
6. Study problems, activities and concerns of youth, especially as they relate to
municipal government programs or projects of the City of Burlingame.
7. Hold forums on activities of concern, either alone or in conjunction with other
governmental agencies and community organizations.
8. Review those municipal matters referred to it by the City Council or Park &
Recreation Commission and, as appropriate, make recommendations on those
matters.
Membership
1. Any resident of Burlingame who will be in 7a` —12a' grade during the next committee
term following his/her appointment will be eligible for membership on the Youth
Advisory Committee.
2. There shall be thirteen (13) members of the Youth Advisory Committee. These
members will be appointed based on a formal application and interview process. The
Recreation Coordinator will lead the application interview process.
3. Appointment to the Youth Advisory Committee shall be made in September of each
year and will be good for a tern of one school year.
4. Vacancies on the Youth Advisory Committee during a term shall be filled by City
staff appointment.
Attendance
Youth Advisory Committee members shall be expected to attend all regular business
meeting of the Youth Advisory Committee during the school year.
Officers
The Youth Advisory Committee no longer elects from its membership a Chairperson to
oversee the meetings and general business of the Committee. Instead these duties have
been passed to the Youth Advisory Committee staff advisor.
Special committees and appointments will be chosen by the Youth Advisory Committee
acting body as necessary to carry out the Committee's business.
Sub -Committees
1. Sub -committees shall be formed, as the Youth Advisory Committee deems needed for
use to work on individual projects or pending special events.
2. Youth Advisory Committee members shall be expected to participate in at least one
sub -committee at any given time.
Meetings
1. The Youth Advisory Committee shall meet once a month in regular business sessions.
Meetings will be conducted in accordance with City policy and State law. A second
meeting per month shall be scheduled if needed.
2. The advisor may call special meetings provided that at least three days notice is given
to all Youth Advisory Committee members.
3. The Youth Advisory Committee shall publish an annual calendar indicating the
regularly scheduled meetings for the entire year. This meeting schedule shall be
made public no later than the third meeting of the newly appointed YAC.
4. The first meeting of each newly appointed Youth Advisory Committee shall be an
orientation meeting that may include outgoing members of the immediately preceding
Youth Advisory Committee. The second meeting shall be an extended meeting in
which issues and concerns are identified, elections are held, and planning for the year
begun.
uorum
1. A quorum is necessary for a Youth Advisory Committee meeting to be held. A
simple majority of the Youth Advisory Committee shall constitute a quorum.
2. In the event that there is no quorum, any discussions, which are held by those
assembled, shall be regarded as informal and non -binding.
Amendments
1. Amendments to these bi-laws may be initiated at any Youth Advisory Committee
meeting with prior notification to members.
2. Recommendation of any Amendment shall require a two -third vote of the Youth
Advisory Committee members.
3. Upon approval of the Parks & Recreation Commission, Amendments shall take effect
immediately.
oti_� CITY �
�, r STAFF • •
RT
To: Parks and Recreation Commission
Date: November 21, 2013
From: Nicole Acquisti, Recreation Supervisor
Subject Dog Exercise Park Improvement Plan
RECOMMENDATION
Staff recommends Commission review the information gathered from community
meetings and Dog Park Task Force input regarding the prioritization of improvements to
the Bayside Dog Exercise Park, give additional input to staff on proposed improvements
and confirm proposed plan.
BACKGROUND
Staff has been working on an improvement plan for the Bayside Dog Exercise Park. As
part of an effort to reach out to the dog owner community in Burlingame, the Parks and
Recreation Department has held two community meetings (August 3 and October 30,
2013) as well as meeting park users on site.
Representing the City of Burlingame Parks and Recreation Department at both
meetings was Director Margaret Glomstad, Recreation Supervisor Nicole Acquisti,
Landscape Architect John Cahalan, and Parks Lead Worker Rich Holtz. From the
community, approximately 15 community members attended the first meeting and 6
attended the second.
The first meeting served as an open forum for community members and dog exercise
park users to give input as to what improvements they would like to see at the dog park
as well as provide information to dog owners about the challenges to improving the dog
park due to the clay cap that is V under the surface.
The second meeting presented the "wish list" from the August meeting with the
improvement options designed by Landscape Architect John Cahalan.
The Dog Park Task Force met on November 14, 2013 and approved the priority list
created from the community feedback.
1
Dog Exercise Park Improvements
November 21, 2013
DISCUSSION
Based on the feedback from the Community meetings and with the approval of the Dog
Park Task Force, the following is the priority list for the Dog Exercise Park
improvements.
1. Remove the wood strip that was previously used to separate the dirt and grass
In-house by the Parks staff
2. Remove the 2 wooden planter boxes
In-house by the Parks staff
Additional Water Fountains
The current water fountain needs to be replaced and an additional fountain was
recommended outside on the south park entry. Pet bowls were not
recommended due to potential bacteria issues (i.e. Giardia)
4. Adding a Shaded Areas
A location was discussed and a plan for the shade structure was introduced (See
Attachment E). Due to the expense, if only one can is possible, the east side
was suggested since it allows a view the length of the dog park.
5. Dog Wash Area
Dog users expressed the need for an area to rinse their dogs off when leaving
the park due to the dog park surface. The recommended area is on the east side
of the park. As funds become available, it is recommended to have an additional
wash station at the west side of the dog park.
Additional improvements that were suggested, but are lower on the priority list include:
1. Agility course or other features that challenge dogs.
2. A higher quality DG to reduce the dust on windy days.
3. Paving the entrances, especially from the ramp on Airport Blvd (see Attachment C).
4. Add more accessible parking.
FISCAL IMPACT
See attachments A and B (prices are based on all work being done by contracts).
Prices may be reduced based on certain items being done in-house)
EXHIBITS
A. Wish list with prices
B. Estimated construction costs by item
C. Site photos and notes
D. Site plan
E. Proposed shade structure concept
2
BAYSIDE DOG PARK
SITE IMPROVEMENTS "WISH LIST"
NOTE: THE FOLLOWING LIST OF IMPROVEMENTS IS IN NO PARTICULAR PRIORITY.
1. REMOVE EXISTING HEADER BOARD
2. REMOVE TWO EXISTING WOOD PLANTERS
3. CONCRETE PAVING AT NORTH END (AIRPORT BLVD.)
4. CONCRETE PAVING AT SOUTH END (BALLFIELDS)
5. DOG WASH AT NORTH END (INSIDE PARK ENTRY)
6. DOG WASH AT SOUTH END (OUTSIDE PARK ENTRY)
7. REPLACE DRINKING FOUNTAIN WITH PET BOWL AT SOUTH END
8. SHADE STRUCTURE (EAST SIDE WITH FULL VIEW OF PARK)
$1,788
$1,000
$9,710
$3,600
$9,450
$4, 500
$7,200
$25,525
9. SHADE STRUCTURE (WEST SIDE WITH VIEW TO SOUTH ONLY) $24 525
TOTAL PROJECT: $87,298
BAYSIDE DOG PARK, Burlingame, CA
ESTIMATE OF PROBABLE CONSTRUCTION COSTS
SO.Oct-13
Item/Description
1. Remove headerboard
a. Removal & disposal
b. Backfill with granite fines
Subtotal
2. Remove wood planters
Prepared by: John Cahalan, Landscape Architect
Quanti Unit Cost Item Total Subtotal
550 If $1.50 $825
650 If $1.75 $963
2 ea $500 $1,000
3. New Concrete Paving (North end from H/C ramp to double entry)
$1,788
$1,000
a. Remove granite fines 430
sf
$1
$430
b. Remove & rebuild c.l. fence
allow
$4,000
c. Add new W. gate 1
ea
$1,200
$1,200
d. New concrete paving 510
sf
$8
$4,080
Subtotal
$9,710
4. New Concrete Paving (South end from A.C. path to double entry)
a. Remove granite fines 400
sf
$1
$400
b. New concrete paving 400
sf
$8
$3,200
Subtotal
$3,600
5. New Dog Wash (North end inside park entry)
a. Trench & Install I" waterline .
430
If
$15
$6,450
b. Dog wash (wood bollard with hose bib)
1
ea
$1,500
$1,500
c. Drycreek/bioswale
allow
$1,500
Subtotal
$9,450
6. New Dog Wash (South end outside of park entry)
a. Trench & install 1"water line
100
If
$15
$1,500
b. Dog wash (wood bollard with hose bib)
1
as
$1,500
$1,500
c. Dry-creek/bioswale
1
as
$1,500
$1,500
Subtotal
$4,500
7. New Drinking Fountain with Pet Bowl (at South end to replace existing and relocate)
a.
Remove & dispose of existing fountain
1
as
$500
$500
b.
Move existing bench
1
ea
$200
$200
c.
New drinking fountain with pet bowl
1
as
$5.000
$5.000
d.
Dry-creek/bioswale
allow
$1,500
Subtotal
$7,200
8. New Shade Structure (East side with full view of park)
a.
Remove & relocate benches
2
ea
$500
$1,000
b.
Excavation & grading
allow
$2,000
c.
Conc. pad/foundation, 12" thick with rebar
265
sf
$30
$7,950
d.
Wood shade structure
265
sf
$55
$14,575
Subtotal
$25,525
9. New Shade Structure (West side with partial view of south end of park only)
a. Excavation & grading allow $2.000
b. Conc. pad/foundation, 12" thick with rebar 265 sf $30 $7,950
c. Wood shade structure 265 sf $55 $14.575
Subtotal $24.525
Total Project: $87,298
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