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Home My WebLink AboutAgenda Packet - PR - 2013.10.17BURLINGAME PARKS & RECREATION COMMISSION Regular Meeting Agenda 7:00pm, Thursday, October 17, 2013 Burlingame Recreation Center, 850 Burlingame Ave, Burlingame Roll Call Baum, Bulotti, Griffith, Lau, Eaton, Martin, Hesselgren Approval of Minutes Approve the minutes of the September 19, 2013 regular meeting 3. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the door and hand it to staff, although provision of a name, address or other identifying infomation is optional. The Chairperson may limit speakers to three minutes each. 4. Old Business None S. New Business A. Field User Fees 6. Reports / Hand -Outs A. Parks & Recreation Department Reports 1. Monthly Report a. Movies in the Park - Friday, Oct. 25 at 8pm b. Dog Exercise Park hnprovements -Wednesday, Oct. 30 at 6 pm c. Tree Lighting - Friday, Dec. 6 B. Correspondence C. Commissioners Reports Future Agenda Items 8. Adiournment Next Meeting Thursday, November 21, 2013 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlineame.orQ. AGENDA.10/17/13pos[ed 10/10/13 011V�W� JW STAFF REPORT To: Parks and Recreation Commission Date: October 17, 2013 From: Margaret Glomstad, Parks and Recreation Director Tim Barry, Parks and Recreation Supervisor Subject: Youth Sports Field Fees RECOMMENDATION Staff recommends Commission review and confirms the proposed field fee increases, which would be included in the master fee schedule for the fiscal year 2013-2014. If proposed fees are approved, staff will hold a youth user group meeting to inform all groups of possible fee increases. The user groups will be invited to give input to commission at the November meeting. BACKGROUND In March 2013, Commission reviewed possible options to increase the youth sports field fees. Due to the timeframe in which City fees are modified the increase was placed on hold until fall 2013. In February, all Departments are required to submit any proposed fee increases to be included in the master fee schedule for the upcoming fiscal year. nlsrl M—Rinm The current proposal (see Exhibit B) increases the resident per player fee from $15 to $16 and the non-resident per player fee from $60 to $75. It also increases the per hour fee from $1 to $3 for leagues with at least 51 % of resident players and $3 to $6 for leagues with less than 51 % of resident players. FISCAL IMPACT If the field use remains steady, the City would realize an increase in youth sports league fee income of $22,000 per year. FXHIRITR A. Summary of fees collected from Burlingame youth user groups for the fiscal year 2012/2013 B. Proposed Fee Increase Spreadsheet 1 Summary of fees collected from Burlingame youth user groups for the fiscal year 2012/2013 w Spring 2013 User and Per Hour Fees User Group AYSO Res 13 309 574 311 58 11 Fee $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $ $ $ $ $ $ Player 195.00 4,635.00 8,610.00 4,665.00 870.00 165.00 Fee on -Res 4 447 37 42 108 0 Fee $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $ 240.00 $ 26,820.00 $ 2,220.00 $ 2,520.00 $ 6,480.00 $ - Total participants 17 756 611 353 166 11 % of res 76% 41 % 95% 88% 35% 100% Total $ $ $ $ $ $ Player Fee 435.00 31,455.00 10,830.00 7,185.00 7,350.00 165.00 Total Hours 253 1250 3275 1150 263 134 Per Hour Rate $1.00 $3.00 $1.00 $1.00 $3.00 $1.00 fee $ $ $ $ $ $ Total 253.00 3,750.00 3,275.00 1,150.00 789.00 134.00 $ $ $ $ $ $ Total 688.00 35,205.00 14,105.00 8,335.00 8,139.00 299.00 BSC BYBA BGS Coyotes Mercy $ 57,420.00 6,325.00 $ 9,351.00 $ 66,771.00 Fall 2012 User and Per Hour Fees User Group AYSO Res 1463 283 134 48 0 55 33 Fee $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $ $ $ $ $ $ $ Player 21,945.00 4,245.00 2,010.00 720.00 - 825.00 495.00 Fee on -Res 132 332 9 17 0 16 1 Fee $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $ 7,920.00 $ 19,920.00 $ 540.00 $ 1,020.00 $ - $ 960.00 $ 60.00 Total participants 1595 615 143 65 0 71 34 % of res 92% 46% 94% 74% 0% 77% 91% Total $ $ $ $ $ $ $ Player Fee 29,865.00 24,165.00 2,550.00 1,740.00 - 1,785.00 555.00 oa Hours 1998 1245 261 422.5 0 372 326 Per Hour Rate $1.00 $3.00 $1.00 $1.00 $ - $1.00 $1.00 fee $ $ $ $ $ $ $ Total 1,998.00 3,735.00 261.00 422.50 - 372.00 326.00 $ $ $ $ $ $ $ Total 31,863.00 27,900.00 2,811.00 2,162.50 - 2,157.00 881.00 BSC BYBA BGS Mercy OLA St Cat's Current Fee AYSO $ 32,551.00 BSC $ 63,105.00 BYBA $ 16,916.00 BGS $ 10,497.50 Coyotes $ 8,139.00 Mercy $ 299.00 OLA $ 2,157.00 St Cat's $ 881.00 $ 60,660.00 4,624.50 $ 7,114.50 $ 67,774.50 Total for fiscal year $ 134,545.50 City initial share $50,000 balance @ 50/50 split remaining (50/50 split) $ 84,545.50 Each $42,272.75 Draft fee increase to be discussed by Parks and Recreation Commission Fall 2013 A2 Spring 2013 User and Per Hour Fees User Group AYSO Res 13 309 574 311 58 11 Fee $16.00 $16.00 $16.00 $16.00 $16.00 $16.00 $ $ $ $ $ $ Player 208.00 4,944.00 9,184.00 4,976.00 928.00 176.00 Fee on -Res 4 447 37 42 108 0 Fee $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $ 300.00 $ 33,525.00 $ 2,775.00 $ 3,150.00 $ 8,100.00 $ - Total participants 17 756 611 353 166 11 % of res 76% 41 % 95% 88% 35% 100% Total $ $ $ $ $ $ Player Fee 508.00 38,469.00 11,959.00 8,126.00 9,028.00 176.00 Total Hours 253 1250 3275 1150 263 134 Per Hour Rate $3.00 $6.00 $3.00 $3.00 $6.00 $3.00 fee $ $ $ $ $ $ Total 759.00 7,500.00 9,825.00 3,450.00 1,578.00 1 402.001 $ $ $ $ $ $ Total 1,267.00 45,969.00 21,784.00 11,576.00 10,606.00 578.00 BSC BYBA BGS Coyotes Mercy $ 68,266.00 6,325.00 $ 23,514.00 $ 91,780.00 Fall 2012 User and Per Hour Fees User Group AYSO Res 1463 283 134 48 0 55 33 Fee $16.00 $16.00 $16.00 $16.00 $16.00 $16.00 $16.00 $ $ $ $ $ $ $ Player 23,408.00 4,528.00 2,144.00 768.00 - 880.00 528.00 Fee on -Res 132 332 9 17 0 16 1 Fee $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 $ 9,900.00 $ 24,900.00 $ 675.00 $ 1,275.00 $ - $ 1,200.00 $ 75.00 Total participants 1595 615 143 65 0 71 34 % of res 92% 46% 94% 74% 0% 77% 91 % Total $ $ $ $ $ $ $ Player Fee NHours 33,308.00 29,428.00 2,819.00 2,043.00 - 2,080.00 603.00 oa 1998 1245 261 422.5 0 372 326 Per Hour Rate $3.00 $6.00 1 $3.00 $3.00 $ - $3.00 $3.00 fee $ $ $ $ $ $ $ Total 5,994.00 7,470.00 783.00 1,267.50 - 1,116.00 326.00 $ $ $ $ $ $ $ Total 39,302.00 36,898.00 3,602.00 3,310.50 - 3,196.00 929.00 BSC BYBA BGS Mercy OLA St Cat's Current DRAFT FEES Total Increase Per player/Per season Increase AYSO $ 32,551.00 $ 40,569.00 $ 8,018.00 $ 4.97 BSC $ 63,105.00 $ 82,867.00 $ 19,762.00 $ 14.41 BYBA $ 16,916.00 $ 25,386.00 $ 8,470.00 $ 11.23 BGS $ 10,497.50 $ 14,886.50 $ 4,389.00 $ 10.50 Coyotes $ 8,139.00 $ 10,606.00 $ 2,467.00 $ 14.86 Mercy $ 299.00 $ 578.00 $ 279.00 $ 25.36 O LA $ 2,157.00 $ 3,196.00 $ 1,039.00 $ 14.63 St Cat's $ 881.00 $ 929.00 $ 48.00 $ 1.41 $ 70,281.00 4,624.50 $ 16,956.50 $ 87,237.50 Total for fiscal year $ 179,017.50 City initial share $50,000 balance @ 50/50 split remaining (50/50 split) $ 129,017.50 Each $64,508.75