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HomeMy WebLinkAboutAgenda Packet - PR - 2016.08.18AGENDA BURLINGAME PARKS & RECREATION COMMISSION AUGUST 18, 2016 @7:OOPM Burlingame Recreation Center 850 Burlingame Ave — Social Hall ROLL CALL III. CORRESPONDENCE IV. PUBLIC COMMENTS Speakers may address the Commission concerning any matter over which the Commission has jurisdiction or of which it may take cognizance that is not on the agenda. Additional public comments on agenda action items will be heard when fire Commission takes up those items. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda Speakers are asked to fill out a `request to speak' card located on the table by the door and hand it to staff, although provision of a name, address or other identifying infomation is optional. Speakers are limited to three minutes each, although the Commission may adjust the time findt in light of the number of anticipated speakers. V. OLD BUSINESS VI. NEW BUSINESS 1) 2016 Recap 2) Parks and Recreation Commission Openings 3) Beautification Commission Openings VH. REPORTS 1) Staff a) Follow up Items b) Foundation Update 2) Commissioners VIII. FUTURE AGENDA ITEMS IX. ADJOURNMENT NEXT MEETING Thursday, September 15, 2016 NOTICE. Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available far review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlinga»le.org. AGENDA 08/18/16posted 08/11/16 CITY O STAFF REPORT To: Parks and Recreation Commission Date: August 18, 2016 From: Kevin Sanchez, Recreation Coordinator Corrie Fuhrman, Recreation Coordinator Nicole Rath, Recreation Coordinator Mike Noce, Recreation Coordinator Sydney Bliss, Program Coordinator Subject: End Summer Report RECOMMENDATION Staff recommends the Commission review the end of summer report. Summer Sports Camps, Recreation Coordinator Kevin Sanchez Burlingame Recreation Division partnered with 12 sport camp contractors to offer 73 camps throughout June, July and August. Both numbers represent an increase from last year, when the Division partnered with 10 contractors to offer 65 camps. The new contractors included A Runners Mind, who offered an introductory running camp and Golden State Field Hockey whose low enrollment led to the cancellation of the camp. There was a reduction in overall participants resulting in a decrease by approximately 15%. Part of this reduction can be attributed to conducting Jeff Dowd's Basketball Camp at Mills High School, as opposed to BIS, thus resulting in an increased participant fee to offset the court rental and a farther drive for parents. Additionally, both Serve and Splash and Starting Line Up (the two largest contractors) experienced a drop in enrollment, although the reason for the decrease remains unclear. Looking towards summer 2017, the goal is to increase promotion of camps to raise visibility, while continuing to research other sport camp contractors who can bring valuable programs to the Burlingame community. Preschool, Recreation Coordinator Corrie Fuhrman Three 3-week sessions of Camp Treehouse were offered at Village Park Preschool this summer. Overall, the average attendance has been consistent with last summer. The participants were a combination of children from the school year program at Village Park and children who attend other schools during the school year. As summer is coming to a close, staff are already preparing for the new school year to start on August 29'h. In addition, a Pre-K Summer School class was offered for which staff received great compliments about the teacher and the class. Parents wanted to share that their child enjoyed and learned from the experience. Enrollment was down by approximately 30% this year, although no changes were made to the teacher or program. This may be attributed to the onset of Transitional Kindergarten (T-K) that End of Summer Report August 18, 2016 is available through the Burlingame School District for children who miss the cutoff for Kindergarten within 2 months. Summer Enrichment Program, Recreation Coordinator Nicole Rath To date, the Summer Enrichment Program has served 715 participants, which is a 15% increase from last summer. The end of the summer 2015 survey requested additional programmed weeks, so the summer 2016 was extended from 6 weeks to 9 weeks. Throughout the summer a wide assortment of camps were offered including LEGO engineering, cooking, arts and crafts, Minecraft, and Capoeira. Our continued partnership with Mercy High School and Kohl Mansion has been very positive once again this summer. Mercy has enjoyed having the little ones in the hallways, and the community continues to be in awe of the beauty of the Mansion. Going into planning for the summer 2017, staff is looking forward to the recommendations from the community on the variety of camps to provide for next summer. Summer Adventure Camp, Recreation Coordinator Mike Noce From June 20 through August 19, Summer Adventure Camp provided much more than your typical summer child care. Adventure Camp's three different age groups housed over 80 participants per week. Campers enjoyed art projects, entertaining games, creating new friendships, and adventurous field trips. This summer's field trips included Great America, Raging Waters, Six Flags, Santa Cruz Boardwalk, Waterworld, and more! Adventure Camp is open from 7:30am — 5:30pm Monday through Friday. During the 9 weeks of 2016 summer camp, a total of over $220,000 in revenue should be realized. This is anticipated to be an increase of $20,000 from last year. LIT Program, Recreation Coordinator Nicole Rath This summer over 60 Burlingame 8th through 12th graders were accepted into the Parks and Recreation Department's Leader in Training program. This is a 10% decrease from last year. This can be attributed to the selection process to ensure the participants had the maturity to perform the tasks of a LIT. Significant time is put into each LIT throughout their time at camp and it is important to have future leaders who applied due to their own desire to work with youth at camp, not just have all the fun of being at camp. While working with the young campers, LIT gained hands on experience leading age appropriate activities and assisting with program planning and camp life. Self -reflection was once again a theme of the summer and each week LITs discussed their time at camp with the LIT Coordinators and staff about their progress as a leader as well as received an evaluation of their performance. Our campers and Recreation Leaders benefited immensely from the support provided by our youth leaders. Staff will be working this year on creating a succession plan to engage LITs throughout the year and assist them in preparing for their future jobs and leadership opportunities. Senior Programs, Recreation Coordinator Corrie Fuhrman The seniors enjoyed several trips throughout the Bay Area this summer, including a trip circling Mt. Diablo and a trip focusing on famous women of San Francisco. The trips continue to sell out at 23 people per trip. In addition to trips, the seniors enjoyed the 2ntl Annual Hot Dog and Ice Cream Social at the Recreation Center. Over 20 people enjoyed the day which was twice as many as last summer. The Friday Matinee program has seen a jump in attendance this summer with an average of 20 people coming to see the newest releases (and their favorite classics on the first Friday of the month). Contract Classes, Program Coordinator Sydney Bliss The Parks and Recreation Department's contract classes saw a 5% increase in overall attendance this summer in comparison to 2015. Currently, there are 211 people participating in 14 different fitness classes, such as Yoga, Zumba, Pilates and Kickboxing. Revenue for fitness has increased over $5,000 from last summer. Adult Performing Arts had a total of 36 2 End of Summer Report August 18, 2016 participants. The most popular offering being private music lessons, which consists of 59% of the registrations. Although participation decreased from last summer by 7 people, feedback from the community is that they will be back for the Fall Session. A highlight for Summer Session was Cathy Foxhoven's Community Theatre group performing "Super Heroes" in Washington Park. Over 80 community members visited the park to enjoy the show. The Martial Arts programs had a total of 20 participants, which is down 10 from last summer. The decrease was due in part to the Tai Chi instructor not being able to teach this summer; however Karate's strong following and the new addition of Kempo boosted the summer revenue. By the end of the summer session, overall revenue doubled in comparison from summer 2015. One program area that needs to be addressed is Foreign Language. Recently, the Department's longtime French teacher retired and staff is looking to fill that popular class with an equally high quality instructor. Movies in the Park, Recreation Coordinator Corrie Fuhrman The Movies in the Park series kicked off on July 29th with the screening of Minions. It is estimated that 300 people of all ages were in attendance. This summer's series is sponsored by Putnam Subaru ($2,500 Title Sponsor). The sponsorship covers all costs for the event series. Burlingame Sacred Church provides a popcorn and cotton candy concession, and the Parks and Recreation Foundation sells beverages. Both groups donate their proceeds to the Youth Scholarship Fund. We look forward to Inside Out on August 26fh (along with the Family Campout) and The Good Dinosaur on September 16. Music in the Park, Recreation Coordinator Nicole Rath Music in the Park 2016 is now in the history books. Washington Park was filled with fantastic music and blissful Burlingame residents enjoyed the sounds of summer under a beautiful canopy of trees. It is estimated over 2,500 people were able to enjoy concerts every Sunday this past July with help from sponsors Veolia North America and New England Lobster Company. Weekly Facebook posts promoted the concerts in advance and during the series advertising occurred in the eNews, in Daily Journal headings, Nextdoor and on a banner at Broadways. Also supporting the event by providing food and drink was the Parks and Recreation Foundation, Jamba Juice, Nothing Bundt Cakes, Sacred Church, and Farm Fresh to You. On the horizon • 4"' Annual Family Campout, Sold out • School Year enrichment programs: expanding to BIS and Hoover • Adult Kickball, Adult Softball, Men's Basketball, Women's Soccer and Adult Bocce starting • Holiday Tree Lighting • YAC starting up • Throwback Thursday Movie Series Exhibits None 3 a STAFF REPORT To: Parks and Recreation Commission Date: August 18, 2016 From: Margaret Glomstad, Parks and Recreation Director Subject: Parks and Recreation and Beautification Commission Openings RECOMMENDATION Staff recommends that the Commission review the staff report. BACKGROUND On Monday, August 15, 2016, the Council called for applications to fill two impending vacancies on the Beautification Commission due to the expiring terms of Commissioners Anne Hinckle and Leslie McQuaide. The due date for applicants is anticipated to be Friday, October 7, 2016. This will allow applicants two opportunities (September 1 and October 6) to attend a Beautification Commission meeting. In addition, the Council called for applications to fill two impending vacancies on the Parks and Recreation Commission due to the expiring terms of Commissioners Julie Baird and Steven Baum. The due date for applications is anticipated to be Monday, September 19, 2016. This will allow applicants two opportunities (August 18 and September 15) to attend a Parks and Recreation Commission meeting. The City's current commissioner appointment procedure calls for any Commissioner desiring reappointment to apply in the same manner as all other candidates. All past applicants on the two-year waitlist will be informed of the vacancies. FISCAL IMPACT None EXHIBIT A. Beautification Commission and Parks and Recreation Commission Ordinance Chapter 1 3.28.010 Chapter 3.28 BEAUTIFICATION COMMISSION Sections: 3.28.010 Organization —Terms of members —Compensation. 3.28.020 Removal of member from office —Filling vacancies. 3.28.030 Meetings —Officers. 3.28.040 Record of proceedings kept by secretary —Filing. 3.28.050 Powers and duties. 3.28.010 Organization —Terms of members —Compensation. There shall be a beautification commission in the city consisting of five (5) members, appointed by the council; their terms of office shall be for a period of three (3) years and until their successors are appointed and quali- fied. At the time of their application for the commission and throughout their terms as commissioners, they shall be registered, qualified electors of the city. The members shall serve without compensation, but all necessary ex- penses shall be paid by appropriate council action. (Ord. 884 § I (part), (1968); Ord. 1593 § 3, (1998); Ord. 1866 § 2, (2011)) 3.28.020 Removal of member from office — Filling vacancies. The city council may remove any appointed member of the beautification commission from office prior to the expiration of that member's term of office, with or with- out cause by an affirmative vote of not less than three - fifths of all the members of the city council. Vacancies on the commission, except as to ex officio members, shall be filled by appointment by the mayor, subject to the confirmation of the city council. (Ord. 884 § 1 (part), (1968); Ord. 1637 § 19, (2000)) 3.28.030 Meetings —Officers. The commission shall hold regular meetings at least once each month when there is business to conduct and a quorum present, and may hold such additional meetings as it may deem necessary or expedient. A majority of the commission shall constitute a quorum for the purpose of transacting the business of the commission. The commis- sion shall, as soon as practicable, after the time of the annual appointment of a member to the commission, elect a chair, vice chair, and a secretary thereof, who shall serve at the pleasure of the commission. (Ord. 884 § I (part), (1968); Ord. 1637 § 20, (2000)) (Burlingame Supp. No. 19, 11-1 I) 30 Exhibit A 3.28.040 Record of proceedings kept by secretary —Filing. The secretary of the commission shall keep a record of all proceedings, resolutions, findings, determinations and transactions of the commission, which records shall be a public record, and a copy of which record shall be filed with the city clerk as clerk of the city council. (Ord. 884 § 1 (part), (1968)) 3.28.050 Powers and duties. Subject to the approval ofthe city council, thebeauli- fication commission, shall: (a) Act in an advisory capacity to the city council, the city manager, and the director of parks and recreation in all matters of city trees and protected private trees and to cooperate with other governmental and civic groups in the advancement of sound reforestation and tree protec- tion planning and programs; (b) Recommend, develop, sponsor, and implement programs and activities to promote community aware- ness and participation in city beautification; (c) Recommend a master street tree plan for adop- tion by the city council; (d) Recommend an "Official Street TreeLisl"to the city council for adoption, designating specific types of trees which can be planted on any street, based on perti- nent local street and tree factors; (e) Recommend specific types of street trees for any new subdivision; (f) Recommend a survey to be made from time to time to determine those street trees which are to be re- tained and those which should be removed to conform to the street tree planning and maintenance program, having regard for both the immediate and long-term needs of the city; (g) Recommend or comment on plans and programs for the planting, maintenance and removal of all street trees in the city; (h) Recommend orcommenton plans and programs for the uniform planting, care and maintenance of street trees and of shrubs, grass plots and other ornamental or beautifying plantings upon the streets and highways; (i) Recommend or comment on plans and programs for the development and beautification of the public parks, parkways and buildings belonging to, or leased by, the city; 0) Consider the annual budget of the parks and recreation department during the process of its prepara- tion and make recommendations thereto to the city coun- cil and city manager and, in the case of capital improve- ment, also to the planning commission; (k) As part of each commission meeting, provide the opportunity for citizens to address the commission; and (1) Perform such other duties as maybe delegated to it by the city council from time to time. (Ord. 884 § 1 (part), (1968); Ord 1637 § 21, (2000)) 3.28.050 31 (Budingamc Supp. No. 2, 9-06) 3.32.010 Chapter 3.32 PARKS AND RECREATION COMMISSION Sections: 3.32.010 Organization —Terms — Compensation. 3.32.020 Removal of member from office —Filling vacancies. 3.32.030 Meetings —Officers. 3.32.040 Record of proceedings kept by secretary —Filing. 3.32.050 Powers and duties. 3.32.010 Organization —Terms — Compensation. There shall be a parks and recreation commission in the city consisting of seven (7) members, appointed by the council; their terms of office shall be for a period of three (3) years and until their successors are appointed and qualified. At the time of their application for the commission and throughout their terms as commission- ers, they shall be registered, qualified electors of the city. In addition to the seven (7) voting members, the city council will appoint two (2) non -voting members to the commission to represent the interests of youth in the community. The members shall serve without compensa- tion, but all necessary expenses shall be paid by appro- priate council action. (Ord. 883 § 2 (part), (1968); Ord. 1593 § 4, (1998); Ord. 1637 § 22, (part), (2000); Ord. 1655 § 3, (2001); Ord. 1722 § 2, (2003)) 3.32.020 Removal of member from office — Filling vacancies. The city council may remove any appointed member of the commission from office prior to the expiration of that member's term of office, with or without cause by an affirmative vote of not less than three -fifths of all the members of the city council. Vacancies on the commis- sion, except as to ex offrcio members, shall be filled by appointment by the mayor, subject to the confirmation of the city council. (Ord. 883 § 2 (part), (1969); Ord 1637 § 22 (part), (2000)) 3.32.030 Meetings —Officers. The commission shall hold regular meetings at least once each month when there is business to conduct and a quorum present, in the recreation center or such other place in the city as the commission may designate, and may hold such additional meetings as it may deem nec- essary or expedient. A majority of the voting members of the commission shall constitute a quorum for the purpose (Burlingame Supp. No. 2, 9-a6) 32 of transacting the business of the commission. The com- mission shall, as soon as practicable, after the time of the annual appointment of a member to the commission, elect a chair, vice -chair, and a secretary, who shall serve at the pleasure of the commission. (Ord. 883 § 2 (part), (1968); Ord. 1637 § 22 (part), (2000); Ord. 1655 § 4, (2001)) 3.32.040 Record of proceedings kept by secretary —Filing. The secretary of the commission shall keep a record of all proceedings, resolutions, findings, determinations and transactions of the commission, which records shall be a public record, and a copy of which record shall be filed with the city clerk as clerk of the city council. (Ord. 883 § 2 (part), (1968)) 332.050 Powers and duties. Subject to the approval of the city council, the parks and recreation commission shall: (a) Act in an advisory capacity to the city council, the city manager, the director of parks and recreation, in all matters ofpublic parks and recreation, and to cooper- ate with other governmental agencies and with civic groups in the advancement of sound recreation planning and programming; (b) Recommend policies on recreation and park service for approval of the city council; (c) Advise the director of parks and recreation on problems of development of recreation areas, facilities, programs and improved recreation services; (d) Recommend the adoption of standards on areas, facilities, programs and financial support; (e) Make or cause to be made, periodic inventories of parks and recreation services that exist or may be needed; (f) Aid in coordinating the parks and recreation service with the programs of other governmental agen- cies and of voluntary organizations; (g) Review the effectiveness of the parks and recrea- tion programs with the director of parks and recreation; (h) Interpret the policies ofthe city and the functions of the parks and recreation department to the public; (i) Make studies and recommend rules and regula. tions for adoption by the city council for the use and enjoyment of all public parks and recreational facilities, and particularly of specific recreational facilities, includ- ing, but not limited to, playgrounds, play fields, recrea- tional centers, swimming pools, ball diamonds, basket- ball courts, golf facilities, boating areas and such other recreational areas and facilities as may require regulation from time to time; 0) Review the annual budget of the parks and rec- reation department before presentation to the city man- ager and make recommendations thereto to the city council and the city manager and, in the case of capital improvements, also to the planning commission. (k) Consider the issues and needs ofthe senior popu- lation of the city in recommending programs, policies, and facilities. (Ord. 883 § 2 (part), (1969); Ord.1049 § 5, (1975); Ord. 1637 § 22 (part), (2000); Ord. 1655 § 5, (2001)) 33 3.32.050