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Home My WebLink AboutAgenda Packet - PR - 2016.12.15• City of Burlingame BURLINGAME . F Meeting Agenda - Final Parks & Recreation Commission BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Thursday, December 15, 2016 7:00 PM Burlingame Recreation Center 850 Burlingame Avenue 1. Roll Call 2. Approval of Minutes a. Minutes November 17, 2016 Attachments: Minutes 3. Correspondence 4. Public Comments Members of the public may speak about any item not on the agenda. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the door and hand it to staff, although provision of a name, address or other identifying information is optional. The Chairperson may limit speakers to three minutes each. 5. Old Business 6. New Business a. Review Conceptual Plans for Burlingame Square (formely known as SP Circle) Attachments: Staff Report Exhibit A Exhibit B Exhibit D Exhibit E Exhibit F b. Special Committee Assignments Attachments: Staff Report Exhibit A City of Burlingame Page 1 Printed on 121812016 Parks & Recreation Commission Meeting Agenda - Final December 15, 2016 7. Staff and Commissioner Reports 8. Future Agenda Items 9. Adjournment Next Meeting: January 19, 2017 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Department at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlingame.org. City of Burlingame Page 2 Printed on 121812016 PARKS & RECREATION COMMISSION Draft Meeting Minutes Regular Meeting on Thursday, November 17, 2016 CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Baum at 7:00 pm at the Burlingame Recreation Center, 850 Burlingame Ave, Burlingame. ROLL CALL COMMISSIONERS PRESENT: Baum, Dito, Milne, Malekos-Smith, Schissler, and Lewis COMMISSIONERS ABSENT: Palacio STAFF PRESENT: Parks & Recreation Director Glomstad, Recreation Supervisor Barry, Recreation Supervisor Acquisti, and Administrative Assistant Helley OTHERS PRESENT: Lawrence Viola, BSC; Donna Chin, Burlingame; Jose Franco, Burlingame; Linda Spurgeon, Burlingame; Irma Riaf, Burlingame; Eric Nuss, BYBA; Don & Barbara Delbon, Burlingame; Lisa Stoltz, Burlingame; Shirley Lee, Burlingame; Ross Webber, Burlingame; Peggy McLaughlin, Hillsborough; W. Evans, BSC MINUTES Commissioner Milne made a motion to approve the October 20, 2016 minutes. The motion was seconded by Commissioner Malekos-Smith and was unanimously approved with Lewis abstaining as she was not in attendance for the October meeting. CORRESPONDENCE An invitation was presented to Commission to attend the Holiday Tree Lighting on December 2, 2016 at 5:00 pm. PUBLIC COMMENTS None OLD BUSINESS 1. BSC Conditional Validation Status — Recreation Supervisor Barry summarized the staff report noting the group has resolved the connection with Star Academy, has been working with Bob Bierman to manage the scheduling issues and while the mission statement hasn't be updated, the BSC has informed their members of the revised direction of the club for the 2017 season. The Commission inquired how staff felt about the changes implemented by the club. Barry stated the scheduling transition has been smooth and feels the club in moving in the right direction. After discussion, which included the ramifications of keeping the status as conditional vs. removing the conditional status, Commission closed discussion. Parks & Recreation Commission Draft Minutes November 17, 2016 Motion by Schissler (seconded by Milne): Commission moved to remove the conditional validation status for the Burlingame Soccer Club. MOTION PASSED 5-1-0 (Dito nay, Palacio absent). NEW BUSINESS 1. Youth Advisory Committee — 2016-17 Year Preview - Recreation Coordinator Rath introduced the YAC members and provided background about the group. The members presented a list of activities and events they have already held and will host in the upcoming year. 2. Skyline Dog Park Update — Supervisor Acquisti gave the background and direction from the Dog Park Task Force and Commission to investigate further dog off leash options and/or areas for development within the City of Burlingame. The area identified as a possible site is a city owned parcel on Skyline Blvd. In addition, the Town of Hillsborough met with city staff to discuss the details of the proposed project and the possibility of a partnership. A community meeting took place on October 6, 2016 at which renderings of the proposed site were presented for questions and public opinion. Commission inquired about projected amount of use, easement questions, environmental study needs, hours of the proposed park, and maintenance costs. Chair Baum opened public comments. Linda Spurgeon, lives two houses from the proposed park, voiced concerns of increased property burglaries due to easy access from highway 280. Don Delbon, lives directly across the street, is not in opposition to the park, but urges the Commission to take into consideration increased traffic (speed and volume), parking issues (insufficient) and feces control. Several attendees voiced their support and the community need for an additional dog park in the area. Several attendees voiced concerns about safety issues of the neighbors, fire hazards, lack of feces cleanup and possible detrimental effect on property values due to location of the park. Chair Baum closed public comments. Commission requests staff research the parking needs and the traffic flow for the area and bring the information back at a future meeting. Review of Order of Business for Meetings — Glomstad referred to the handout in the agenda packet illustrating the Order of Business for Commission meetings. The handout will help with consistency and flow of meetings. REPORTS / HAND-OUTS 2 Parks & Recreation Commission Draft Minutes November 17, 2016 A) Parks & Recreation Department Reports - Director Glomstad noted at the December meeting, Commission will have an opportunity to view conceptual plans for Burlingame Square formerly known as SP Circle. B) Commissioners Reports — None CEREMONIAL ROTATION OF COMMISSIONERS Chair Baum announced he is officially the Chair, as he was Vice Chair, filling in for Chair Baird. He announced Commissioner Dito is now officially the Vice Chair. NEXT MEETING The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, December 15, 2016 at 7:00 p.m. at the Burlingame Recreation Center. ADJOURNMENT There being no further business to come before the Commission, the meeting was adjourned at 8:30 pm. Respectfully submitted, jol en JVell� Joleen Helley Recording Secretary Parks & Recreation Commission Draft Minutes November 17, 2016 SLJF2LINGAME STAFF REPORT To: Parks and Recreation Commission Date: December 15, 2016 From: Margaret Glomstad, Parks and Recreation Director Subject: Conceptual Plan for Burlingame Square Beautification Project RECOMMENDATION Staff recommends that the Commission review and approve the conceptual plan for the Burlingame Square Beautification Project. BACKGROUND In FY 16/17, the City Council approved funds in the Capital Improvement Project budget to complete conceptual plans for the beautification of Burlingame Square. Burlingame Square is located at the end of Burlingame Avenue in front of the Burlingame Train Station (Exhibit A). The area, maintained by the Parks Division, currently has a circular landscaped area with a flag pole. The site is not ADA compliant and has poor lighting, manual irrigation, little protection from vehicles, limited practical uses, and reduces the view of the historical train station. A committee comprised of City staff Director Margaret Glomstad and Parks Superintendent Bob Disco and community members Jennifer Pfaff and Cathy Baylock worked with Landscape Architect John Cahalan and the Public Works Department staff to develop the conceptual plan. DISCUSSION The committee's intent was to create a pedestrian -friendly gathering space that transitions the train station with the newly completed Burlingame Avenue Streetscape project. Much discussion revolved around blending the train station "Mission Revival" style with the more modern finishes of Burlingame Avenue as well as how to improve site lines to the train station while framing and complementing the architecture (Exhibits B and C). The proposed design will make the plaza ADA accessible with the sidewalks and ramp connections and include native landscaping that will reduce water consumption and allow for visibility of the train station. The plant material selection echoes the California Mission's gardens native and drought tolerant qualities with an array of colors and textures (Exhibit D). 1 Conceptual Plan for Burlingame Square December 15, 2016 The introduction of seating with planter walls and two -person "conversation tables" and benches will allow for increased usage as a public space (Exhibit E). The choice of the pavers will need to complement the mission style architecture of the train station as well as tie into the new pavers on Burlingame Avenue. The addition of building exterior and landscape lighting will provide a dramatic night-time effect for a significant focal point for Burlingame Avenue as well as increase the safety lighting at the train station. The benches will be in the mission style. Other amenities such as the retaining wall colors, finishes, bollards and pots will be the same as Burlingame Avenue. FISCAL IMPACT The project cost estimate is $615,715 (Exhibit G). This is currently an unfunded project. EXHIBITS A. Existing Site Photographs B. Conceptual Plan Overview C. Conceptual Plan Elevation and Section D. Plant Materials E. Site Furnishings F. Pavers G. Cost Estimate 2 SITE PHOTOS BURLINGAME SQUARE BEAUTIFICATION Burlingame, CA February 3, 2016 9 Adi( JOHN CAHALAN LANDSCAPE ARCHITECT ,&qPHALT PARKING LOB" "CONVERSATION TAB BOLLARDS ,Top LIGH DESIGN INTENT r__ 1. CREATE A PEDESTRIAN -FRIENDLY SPACE: RENOVATE THE EXISTING MAIN FRONT PLAZA TO CREATE A MORE PREDESTRIAN -FRIENDLY GATHERING AND TRANSITION SPACE. 2. BLEND OF STYLES: THE DESIGN SHALL COMPLEMENT THE "MISSION REVIVAL" ARCHITECTURE OF THE TRAIN STATION WITH SOME INFLUENCE OF THE MORE MODERN FINISHES OF THE RECENT STREETSCAPE IMPROVEMENTS ALONG BURLINGAME AVENUE. 3. BI-LEVEL PLAZA: CHANGE SLOPING GRADE INTO TWO MORE LEVEL SPACES WITH RAMP CONNECTIONS TO IMPROVE APPEARANCE AND CIRCULATION. 4. INTRODUCE MORE LANDSCAPING AND SEATING: REDUCE THE 30 FOOT PLANTER DIAMETER TO 16 FEET TO ALLOW FOR 8 FOOT WIDE WALKWAYS AND RAMPS ON BOTH SIDES OF MAIN PLANTER. ADDITIONAL PLANTER WALLS WILL CREATE MORE SEATING. I;NISS-AEI~} FLOOR THRESHOLD , 99.86 RELOCATE MONUMENT & PLAQUE FINISHED FLOOR THRESROLDmm SIDE PLANTERS WITH LANDSCAPING (N) PRECAST CONCRETE PLANTER 1 SEATWALL TO MATCH PRECAST FEATURES ON BURLINGAME AVE. (REDUCE DIAMETER FROM 30' TO 105') REPLACE ALL DAMAGED CONCRETE WITH SPECIAL PAVERS REFFIJACE ALL CURB AND GUTTER ADJACENT TO NEW PAVING , %V f: c 0��Yi� CONCEPTUAL PLAN BURLINGAME SQUARE BEAUTIFICATION BURLINGAME, CA FEBRUARY 3, 2016 SCALE: 118"=V- 0" NORTF JOHN CAHALAW LANDSCAPE ARCHITECT 15559 Union Avenue Suite 206 • Los Sotos CA .95032 T 408-358-5122 F 406-358.5133 CA Reg. No. 2844 a f L � SIDE PLANTER PAVING 1 RAMP (E) FLAGPOLE �y ykK ,,f t G � FRONT. ELEVATION SCALE: 1/4" = 1'-0" PRECAST CONCRETE PLANTER 1 SEATWALL: FINISH & COLOR TO MATCH DOWNTOWN FEATURES (WALL HEIGHT VARIES FROM 14" TO 28" -TOP IS LEVEL) REBUILD MONUMENT PEDESTAL WITH PRECAST CONCRETE AND INTEGRATE WITH SEATWALL CENTRAL PLANTER, 16'-0" DIAM. (E) FLAGPOLE 4 . CALIFORNIA DRIVE RAMP DOWN AT 5% SIDE SECTION SCALE: 1/4" = 1'-0" CONCEPTUAL ELEVATION AND SECTION BURLINGAME SQUARE BEAUTIFICATION BURLINGAME, CA FEBRUARY 3, 2016 SCALE: 114"=1'-0" MULTI TRUNK CORK OAK TREE, UPLIT TRAIN STATION CHANNEL DRAIN JOHN CAHALAN LANDSCAPE ARCHITECT 1555.9 Unioo Avenue Suite 206 • Los Gatos CA 95032 i 406-358.5122 F 408-358.5133 CA Req. No. 2894 KANGAROO PAW PLANT EXAMPLES BURLINGAME SQUARE BEAUTIFICATION Burlingame, CA BRONZE BABY FLAX CORK OAK ROSEMARY —29 February 3, 2016 r CORK OAK 10 JOHN CAHALAN LANDSCAPE ARCHITECT BOLLARDS (SAME AS THE AVENUE) "MISSION -STYLE" BENCHES SITE FURNISHINGS EXAMPLES PLANTERS (SAME AS THE AVENUE) BURLINGAME SQUARE BEAUTIFICATION Burlingame, CA BIKE RACKS (SAME AS THE AVENUE) %A •lti �. •:__:..Yt.. r. !.- y+ "CONVERSATION TABLES" February 3, 2016 '°"" `A"A`A" LANDSCAPE ARCHITECT I Brown and tan, tumbled, ashlar pattern • � r Grey, tan, brown, random pattern with concrete bands PAVER EXAMPLES Grey and tan, 12"x12' with paver banding Burlingame Avenue pavers at sidewalk BURLINGAME SQUARE BEAUTIFICATION Burlingame, CA MIA February 3, 2016 Grey, tan and brown, ashlar pattern Burlingame Avenue pavers at bike racks JOHN CAHALAN €AND$CAPE ARCHITECT BURLINGAME SQUARE BEAUTIFICATION ESTIMATE OF PROPBABLE PROJECT COSTS CONCEPT PLAN dated 2/3/16 Prepared by: John Cahalan, Landscape Architect Item/Description Quantity Unit Cost Item Total Subtotal Project Start-up and Demolition: a. General Conditions - 10% allow $17,200 b. Remove brick planter wall and footing 94 If $65 $6,110 C. Remove street curb & gutter 185 If $20 $3,700 d. Remove concrete paving 3,855 sf $10 $38,550 e. Remove landscaping and topsoil allow $3,500 Subtotal: $69,060 New Construction: a. Precast concrete seatwall (14" to 28" high) 204 If $550 $112,200 b. Special paving 3,870 sf $32 $123,840 C. Concrete curb & gutter 185 If $60 $11,100 d. Decorative metal channel drain 66 If $75 $4,950 e. Tables, benches, trash/recycling, pots allow $30,000 f. Bollards 14 ea $550 $7,700 g. Electric meter, 200 amp panel & enclosure allow $12,000 In. Tree uplights (plus wiring, connections, etc) 6 ea allow $4,800 i. Wall downlights (plus wiring, connections, etc) 32 ea allow $16,000 j. Building exterior uplights (120/240 V) 8 ea allow $4,000 k. Automatic irrigation (all new components) allow $8,000 I. Import topsoil and amendments (2' deep) 80 cy $50 $4,000 M. Trees - 48" box multi -trunk specimens 2 ea $1,200 $2,400 n. Shrubs - 5 gallon can 33 ea $45 $1,485 o. Shrubs - 1 gallon can 40 ea $20 $800 P. Bark mulch 1,080 sf $0.75 $810 q. 90-day maintenance/plant establishment 3 mo $1,500 $4,500 Subtotal: $348,585 Subtotal for construction: $417,645 Contingency, 10% $41,800 Total construction costs: $459,445 a. Survey $2,320 b. Design, PS&E, & CA services (est. @ 10%) $45,950 C. Expenses $750 Subtotal $49,020 Total project costs: $508,465 ADDITIONAL IMPROVEMENTS a. General Conditions - 10% allow $8,900 b. Remove remaining concrete paving 3,000 sf $10 $30,000 C. Remove remaining street curb & gutter 170 If $20 $3,400 d. New concrete paving & sidewalk 3,000 sf $15 $45,000 e. New concrete curb & gutter 170 If $60 $10,200 Subtotal: $97,500 Contingency, 10% $9,750 Total additional construction costs: $107,250 Total with additional improvements: $615,715 SLJF2LINGAME STAFF REPORT To: Parks and Recreation Commission Date: December 15, 2016 From: Margaret Glomstad, Parks and Recreation Director Subject: Confirmation of Chair's Commissioner Assignments for 2017 RECOMMENDATION Staff recommends the Commission review and approve the Chair's Commissioner assignments for 2017. EXHIBIT A. 2017 Commissioner Assignments Exhibit A Parks & Recreation Commission Special Committee Assignments 2017 Committee Commissioners Dog Park Task Force Dito and Baum Citizens Advisory Committee Palacio and Maleko-Smith Recreation Committee Malakos-Smith and Dito Ray Park Playground Committee Lewis and Schissler Murray Field Synthetic Turf Palacio, Milne and Dito Field Use Policy Milne, Dito and Baum