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Home My WebLink AboutAgenda Packet - PR - 2016.11.17AGENDA BURLINGAME PARKS & RECREATION COMMISSION NOVEMBER 17, 2016 @7:OOPM Burlingame Recreation Center 850 Burlingame Ave — Social Hall I. ROLL CALL II. MINUTES III. CORRESPONDENCE IV. PUBLIC COMMENTS Speakers may address the Commission concerning any matter over which the Commission has jurisdiction or of which it may take cognizance that is not on the agenda. Additional public comments on agenda action items will be heard when the Commission takes up those items. The Ralph M. Brown Act (the State and local agency open meeting law) prohibits the Commission from acting on any matter that is not on the agenda. Speakers are asked to fill out a `request to speak' card located on the table by the door and hand it to staff, although provision of a name, address or other identifying infomation is optional. Speakers are limited to three minutes each, although the Commission may adjust the time limit in light of the number of anticipated speakers. V. OLD BUSINESS 1) BSC Conditional Validation Status VI. NEW BUSINESS 1) Youth Advisory Committee — 2016-17 Preview 2) Skyline Dog Park Update 3) Special Committee Assignments 4) Review of Order of Business for Meetings VII. REPORTS 1) Staff 2) Commissioners VIII. FUTURE AGENDA ITEMS IX. ADJOURNMENT NEXT MEETING Thursday, December 15, 2016 NOTICE: Any attendees wishing accommodations for disabilities should contact the Parks & Recreation Dept. at (650) 558-7323 at least 24 hours before the meeting. A copy of the agenda packet is available for review at the Recreation Center, 850 Burlingame Avenue, during normal office hours. The agendas and minutes are also available on the City's website: www.burlingame.org. AGENDA 11/17/16posted 11/10/16 PARKS & RECREATION COMMISSION Meeting Minutes Regular Meeting on Thursday, October 20, 2016 CALL TO ORDER The duly noticed regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chair Baum at 7:00 pm at the Burlingame Recreation Center, 850 Burlingame Ave, Burlingame. ROLL CALL COMMISSIONERS PRESENT: Baum, Dito, Milne, Mal ekos-Smith (arrived at 7:10), Schissler, and Palacio COMMISSIONERS ABSENT: Lewis STAFF PRESENT: Parks & Recreation Director Glomstad, Recreation Supervisor Barry, Recreation Supervisor Acquisti, and Administrative Assistant Helley OTHERS PRESENT: Robert Bierman, AYSO; Lawrence Viola, BSC; Holly Herndon, Burlingame; Jose Franco, Burlingame; Andrew Hershell, Burlingame; Nemanja Colovic, BSC; Debbie Crisp, Coyotes Lacrosse; K. Saunders, BSC; W. Evans, BSC MINUTES Commissioner Milne made a motion to approve the September 15, 2016 minutes. The motion was seconded by Commissioner Dito and was unanimously approved. CORRESPONDENCE None PUBLIC COMMENTS None OLD BUSINESS 1. Cuernavaca Park Off Leash Update — Field User Survey Results — Recreation Supervisor Acquisti stated a six question survey was sent to the seven user groups. She gave a synopsis of the survey results which indicate there is an impact on the quality of the fields from the off -leash usage, issues with excess dog waste on the fields and the majority of the groups were against additional off - leash hours. Chair Baum opened public comment. Robert Bierman, AYSO, voiced his frustration about having to pick up dog waste on Cuernavaca Park before every practice. Jose Franco, Burlingame, noted he walks on Cuernavaca all the time and has yet to step on any dog waste. A community member noted he is a coach and a father and that the dog waste on the grass is definitely a problem. NEW BUSINESS 1. Review of Application for Validation — Coyotes Lacrosse - Recreation Supervisor Barry gave background on the group and states the group meets all the requirements to be approved as a Validated User Group. Parks & Recreation Commission Minutes October 20, 2016 Commissioner Dito asked staff if the group's numbers have changed. Barry stated the group's numbers have remained consistent. Chair Baum inquired if there were any public comments on the item. There were none. Motion by Dito (seconded by Malekos-Smith): Commission moved to validate Coyotes Lacrosse. MOTION PASSED 6-0-1 (Lewis absent). 2. Burlingame Soccer Club — Addition of U.S. Soccer Development Academy Program — Supervisor Barry stated staff was notified two days before BSC announced they were adding a U.S. Soccer Development Academy Program to their organization. Barry noted that from his research the application process took up to 5 months. Staff felt that the lack of adequate notification to City staff about the new program prior to the official announcement did not conform with the request from Commission for improved communication from BSC to staff about potential "issues" on which the community may have a lot of questions. Barry researched the academy program and reported it would serve players that had left the BSC organization to pursue a higher level of play. BSC added this program to attract players back to the club. Barry noted that currently the academy program restricts players from playing high school sports starting with the 2021 season. Barry confirmed that the addition of the program was not a merger or partnership and does not violate the Field Use Policy. Lawrence Viola, BSC, stated he disagreed with two items in the staff report, that the academy program application process had been in process for up to 5 months and that he did not feel that the application for the academy program should be something that fits into the transparency conditions requested by Commission. After discussion, which included the benefit to the Burlingame community, keeping the costs for the players at a reasonable level and confirming the field density matrix will be adhered to by the organization, Commission closed discussion. Baum requested a meeting of the Ad Hoc Committee of Baum, Dito and Milne to review the Field Use Policy and suggest possible amendments to the Commission at a future meeting. 3. Burlingame Soccer Club — Re-evaluation of Fee for 2nd Subletting Violation - Supervisor Barry stated that the Commission found at their July meeting that a 2nd subletting violation had occurred and suggested a 50% reduction of the subletting fee be considered if the Burlingame Soccer Club showed evidence of taking measures to ensure compliance with the Field Use Policy. Staff reported no further violations have occurred. Baum opened public comment. Robert Bierman stated he is working with the groups and has instituted several steps to the process to improve communications and that the group had been working to keep within the field density matrix. Baum closed public comment. Commission discussed the 2nd subletting violation. Parks & Recreation Commission Minutes October 20, 2016 Motion by Milne (seconded by Malekos-Smith): Commission moved to waive the fee for the 2Id violation. MOTION FAILED 2-4-1 (Lewis absent) Motion by Palacio (seconded by Schissler): Commission moved to enforce the fee at 50% for the 2Id violation. MOTION PASSED 4-2-1 (Lewis absent) REPORTS / HAND-OUTS A) Parks & Recreation Department Reports - Director Glomstad requested Chair Baum appoint an ad hoc committee to help with the Murray Field synthetic turf project. Chair Baum appointed Commissioners Palacio, Milne and Dito. B) Commissioners Reports — None NEXT MEETING The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, November 17, 2016 at 7:00 p.m. at the Burlingame Recreation Center. ADJOURNMENT There being no further business to come before the Commission, the meeting was adjourned at 8:16 pm. Respectfully submitted, ,Joleen Y elley Joleen Helley Recording Secretary SLJF2LINGAME STAFF REPORT To: Parks and Recreation Commission Date: November 17, 2016 From: Tim Barry, Parks and Recreation Supervisor Subject: Burlingame Soccer Club Conditional Validation Status Review RECOMMENDATION Staff recommends that the Commission review the conditional validation status of the Burlingame Soccer Club. BACKGROUND At the May 19th Parks and Recreation Commission meeting the Burlingame Soccer Club (BSC) applied to be a validated user group. The Commission decided to defer approving the BSC as a validated user group until the June meeting, requesting clarification of the relationship between BSC and NorCal Soccer. At the June 16th meeting the Parks and Recreation Commission moved to conditionally approve BSC as a validated user group for the fall 2016 and spring 2017 due to significant challenges and changes to the club. The Commission set forth the following conditions: a revised mission, separation from the STAR Academy, and an improved scheduling process. DISCUSSION At this time BSC has not submitted an official revised mission. In a recent e-mail to all BSC members from the BSC Board President, the future of the club was described (Exhibit A). According to the e-mail, "The BSC is an inspired community of dedicated parents, competitive players, top-notch coaches and friendships that last a lifetime. We are working harder and smarter than ever to make Burlingame Soccer Club the most important premier club to serve our community." The Burlingame Soccer Club has severed their ties with STAR Academy program. In a memo provided by BSC from the NorCal Premier Board of Directors it explains that BSC and other local clubs initially supported the foundation of Star Academy but during the transition BSC, SMC Star and San Bruno withdrew their support from Star Academy (Exhibit B). During the fall season, the field scheduling process has improved for practices and games. Bob Bierman, Burlingame AYSO, took on the role of field scheduling for both organizations and 1 BSC Conditional Validation Status Review November 17, 2016 developed a Unified Burlingame Soccer Practice schedule that included all practices for both organizations. He also developed integrated Google calendars that list all BSC and ASYO games for the season. FISCAL IMPACT None EXHIBITS A. Email to BSC Participants B. Nor Cal Soccer letter concerning Star Academy 2 PARKS/REC-Tim Subject: FW: Burlingame Soccer Club Dear Burlingame Soccer Club Family, FM We hope you and your players are having a fantastic Fall 2016 season! We thank you and your players for your incredible participation —it is your dedication and support that makes BSC the best soccer club and soccer community on the Peninsula. This Fall in particular has been very special for BSC, and we are thrilled to share with you a general update on the Club and what to expect for Winter and Spring 2017: Tryouts! Wow!11 We are truly pleased to announce that, in addition to our returning players, we have had an overwhelming response for Fall tryouts by new players. It is exciting to see the Club continue to grow and build its competitive teams. If you've not yet registered for tryouts click here. If you are not sure when your son or daughter's tryouts are scheduled, please click the schedule here. It is very important for your player to join us for tryouts. If anything comes up or your player cannot make the tryout, please communicate with your team Coach. If for some reason there is schedule conflict, we can work it out. New for Winter 2016/17 Practice Schedule This will be our first Winter season in which every age group and team at BSC will have a winter training schedule. We understand that parents and players need a break for the holidays —we all need time to rest and recover! The winter training schedule will be lighter than the regular season —most likely one or two short practices a week to reconnect with your team and coach before we kick in to Spring 2017. Your coach and/or team manager will announce your team winter schedule in the coming weeks. Girls US Development Academy We hope by now you have heard that BSC will be offering the highest level of girl's play as a new member of the US Development Academy Soccer program in the Fall of 2017. We cannot emphasize enough what a huge honor and privilege it is to be selected by the USDA which offers the highest level of elite player development for our girls. Right now, the Club is forming pre -US Development Academy teams to begin playing together for the Spring 2017 Season. Leading this effort is Albertin Montoya, formerly head coach of the United States women's national under-17 soccer team. Coach Montoya will be the Burlingame Soccer Club Director of Coaching for the Girl's Academy program. Among the many reasons we are so thrilled with the US Development Academy designation is that no other nearby club has this designation in our area. In order to be awarded this designation, the US Soccer Federation must designate the club as developer of great talent by top-level, professional coaches. To learn more about the Girl's Academy program, o here. So in short, expect lots more news on the progress and development of our pre -US Development Academy Soccer program at BSC. We invite questions about the program and hope your players will be particularly excited when we add this whole new level of play to the Club. NorCal Premier Response to Star As some of you will recall, BSC and other local clubs expressed great concerns regarding the conduct of Star Academy this past spring. NorCal Premier formally responded to these complaints by by general memorandum on October 25. In summary, Star Academy will need to reapply to the NorCal Premier Soccer League should they wish to continue to play NorCal. Star is currently limited to fielding existing teams on a probationary basis. At this time they may not field any new teams. Please read the memorandum from NorCal Premier here. Together we are better, so let's make it matter! Burlingame Soccer Club is an inspired community of dedicated parents, competitive players, top-notch coaches, and friendships that last a lifetime. We are working harder and smarter than ever to make Burlingame Soccer Club the most important premier club to serve our community. Each weekend, with the sun shining (most of the time!) we get to watch our children play with joy and enthusiasm, build bonds with their teammates, and learn to appreciate what it means to be part of a team, to work as a team. Their competitive spirit inspires us to be our best, to do our best for them, day in and day out. Our goal at BSC is for you and your children to look forward to all the moments you get to share with your players winning and learning, struggling and overcoming, to be incredible athletes and ultimately incredible competitors. Thank you for entrusting us with their development —we will not let you down. With sincere thanks for your commitment to our BSC! Lawrence Viola P.S. Last but not least, please consider supporting our families with financial need. For the third year in -a -row, BSC has organized our club -wide Christmas Tree Fundraiser. A 100% of net proceeds go to the Financial Aid Fund. Last day to order is November 15th. See the details here. VIOLA LawrenceViola T 650.343.64D0 I F 650.342.6854 Lr,w rltint vr_ 441 FIRST AVENUE P.O BOX 1290 SAN MATEO, CALIFORNIA, 94401 www.violaw.com THIS ELECTRONIC MAIL MAY CONTAIN INFORMATION THAT IS PRIVILEGED, CONFIDENTIAL, OR OTHERWISE PROTECTED FROM DISCLOSURE TO ANYONE OTHER THAN ITS INTENDED RECIPIENT(S), ANY DISSEMINATION OR USE OF THIS ELECTRONIC MAIL OR ITS CONTENTS TO PERSONS OTHER THAN THE INTENDED RECIPIENTS) IS STRICTLY PROHIWTED. IF YOU HAVE RECEIVED THIS MESSAGE IN ERROR, PLEASE NOTIFY US IMMEDIATELY BY REPLY EMAIL SO THAT WE MAY CORRECT OUR INTERNAL RECORDS. PLEASE THEN DELETE THE ORIGINAL MESSAGE. A MEMORANDUM DATE: 10/25/16 TO: Star Academy FC FROM: NorCal Premier Board of Directors RE: Star Academy Incidents/ Allegations ,67Xk 1W- - 3 On August 18th, 2016 NorCal requested information regarding the following three allegations: 1. That Star Academy had falsified letters from Barbara Bonilla and Lawrence Viola in their NorCal new club application. 2. That Star Academy had utilized fields outside of fields listed on the NorCal new club application. 3. That Star Academy had, without permission, accessed SMC Star GotSoccer team accounts and Bonzi accounts. After reading through all the Incident Reports and hundreds of pages of documentation, we find the following: First, while there is no doubt that the letters submitted in the application were incorrect, it is clear that all parties at one time supported the formation and NorCal status of Star Academy, which is the main purpose of the letters of recommendation. Second, with regard to the field issues, it has already been communicated to Star Academy that they are restricted to the use of fields listed on their NorCal application. The only exceptions to this will be if Star Academy can gain access to a facility within their area of operation that is not currently being used by any NorCal club, or if they get written permission to use a facility that is currently being used from all NorCal clubs currently using the shared facility. Finally, with regards to the access of online accounts, NorCal has been informed that this issue has been referred to law enforcement officials for investigation, and as such it is no longer being reviewed by NorCal Premier. In addition, we find the following clear: Although all parties appear to have initially supported the formation of Star Academy, during the transition from SMC Star to Star Academy the founding clubs (Burlingame SC, SMC Star, San Bruno) withdrew their support from Star Academy. Finally, it is clear to NorCal that Star Academy is not the same club that was presented to NorCal in the new club application process with respect to its leadership, direction and structure. Given the clear shift in the structure of Star Academy, the NorCal Premier Board of Directors requires that Star Academy re -apply as a new NorCal Premier club in order to be considered for the opportunity to continue as a NorCal member club past their probation period (May 2017). Star Academy's application will be considered in our next application window in March, which will give Star Academy an answer regarding their membership status by June 1 st. NorCal is aware that tryouts will happen prior to the application window and that ambiguity regarding the club's status could have a negative impact on the club's ability to continue to field its current teams. Consequently, the NorCal Board will grant each of Star Academy's current teams a grace period, in which those teams will be permitted to continue as NorCal teams until they age out of NorCal competitions, even if membership is denied in the spring application window. This extended grace period is granted under the assumption that Star Academy upholds all NorCal standards and club expectations. The list of teams that will receive this grace period are listed below: I. 98 Girls (1 team) 2. 99 Boys (1 team) 3. 00 Boys (1 team) 4. 01 Boys (2 teams) 5. 01 Girls (1 team) 6. 02 Boys (1 team) 7. 03 Boys (1 team) 8. 04 Boys (1 team) 9. 04 Girls (2 teams) 10. 05 Boys (I team) Any expansion of teams to Star Academy beyond the list above will need to be approved as part of Star Academy's new club application in 2017. Thank you, The NorCal Premier Board of Directors You may have the ability to appeal this matter to US Club Soccer should you choose to do so. It is suggested that you contact your US Club Soccer Regional Representative (grood@usclubsoccer.org) for more information. In any event, ifyou are able to and decide to appeal, you must email a notice of appeal letter to US Club Soccer within 5 business days ofyour receipt ofthe Nor Cal appeal decision, together with a copy ofthat appeal decision. A check in the amount of $200 will be required should US Club Soccer accept your appeal. SLJF2LINGAME STAFF REPORT To: Parks and Recreation Commission Date: November 17, 2016 From: Nicole Rath, Recreation Coordinator Subject Youth Advisory Committee: 16-17 Preview and Review of Bylaws RECOMMENDATION Staff and Youth Advisory Committee (YAC) members recommend that the Parks and Recreation Commission review the 2016-2017 YAC calendar and bylaws and provide suggestions for additional events/tasks. BACKGROUND The YAC Bylaws requires the committee members to make a presentation to the Parks and Recreation and City Council twice a year between August and May to update the Commission on YAC events and activities. The Parks and Recreation Commission have the opportunity to recommend to the YAC additional tasks to be completed throughout school year. ni-qri is-qinN Given the new members on both the Commission and the Committee, the Youth Advisory Committee members will be reviewing the bylaws with the Commission. Throughout the year, the Youth Advisory Committee will be hosting and participating in a series of the events (Exhibit A). The YAC events serve a variety of purposes; including fundraising for the Youth Scholarship Fund, as well as partnering with other city departments such as the Library. YAC members also outreach to the Burlingame community throughout the year with events like cookie making for Call Primrose and working alongside Moms Against Poverty wrapping gifts. FISCAL IMPACT There will be no fiscal impact. EXHIBITS A. 2016-2017 Calendar of Dates and Events B. 2016-2017 Bylaws 1 Youth Advisory Committee 2016-2017 Calendar of Events September 6th YAC Meeting Introductions, By -Laws, Teambuilding Activity 141h Budgeting & Saving Event at Library Not mandatory but recommended at 4:30-5:30PM 201h YAC Meeting 22nd September Event Throwback Thursday Movie Event! -Grease at Washington Park! -Selling glow sticks & popcorn for Youth Scholarship Fund 261h Fundraiser Event Pizza My Heart in Burlingame! 3-9pm -Tell friends and family to come! -Make sure to tell family / friends to mention "YAC" BEFORE their purchase is complete. 281h Financials & Banking Event at Library Not mandatory but recommended at 4:30-5:30PM October 4th YAC Meeting Regular Monthly YAC Meeting 2 Root Beer Float & Drawing Night 121h Owning and maintaining your Car event at Library, Not mandatory, but recommended at 4:30-5:30PM 201h October Event #1: Throwback Thursday -E.T. the Extra -Terrestrial at Cuernavaca Field -Selling candy, popcorn and dog treats for Youth Scholarship Fund 251h October Event #2: Elementary Sports Snack Shack -Ray Park Field from 3:30-5PM 261h Cooking on a Budget: Event at the Library Not mandatory but recommended at 4:30-5:30PM 291h October Event #3 Volunteering for the Day of the Dead 5K in San Mateo November 8th YAC Meeting 9th Cookies for Call Primrose at Recreation Center, 3:30-5PM. Originally scheduled Yoga De-Stressor Event at Library 171h Presenting to Parks and Recreation Commission December 2nd Annual Tree Lighting Ceremony 6th YAC meeting 8th YAC Social, Hosted at Burlingame Recreation Center 11th Moms Against Poverty Event, 11:30-4PM (in shifts) Help wrap gifts that were donated from Burlingame community 131h December Event Elves WORKSHOP! -Event is 5-8pm -Facilitate games and activities 201h Holiday YAC Meeting / Potluck -Prep for City Council January 9th Present to City Council 101h YAC Meeting 19th Present to Parks and Recreation Commission. 241h YAC meeting, Final prep for Middle School Event February All Month in February: Princess Project Dress Drive 7th YAC meeting TBD Senior Dance March March Event: T.B.D (Father/Daughter Dance, Middle School Event, Blood Drive) 1st YAC meeting April April Event: Mission ImPASTABLE (T.B.D) May 1st Presenting at City Council Meeting 7th Streets Alive event 10th Yoga De-Stressor Event for Finals at Recreation Center 15th Final YAC Meeting 18th Presenting at Parks and Recreation Commission meeting City of Burlingame CITY Youth Advisory Committee Role The Youth Advisory Committee advises the Parks & Recreation Commission on matters relating to the youth and teen population within the City of Burlingame. This may include programs relating to safety, community involvement, drug awareness, special interests, recreation, sports, socialization, socio-economic and environmental concerns. Goals 1. Create an atmosphere where teens feel safe and comfortable to express themselves and their ideas. 2. Promote interaction between high school and middle school students. 3. Act as an advocate for youth and teens in the Burlingame community. 4. Serve as a representative in an advisory capacity on Burlingame committees planning for teen and citywide events. 5. Foster a greater involvement of youth in municipal governmental and civic affairs. 6. Study problems, activities and concerns of youth, especially as they relate to municipal government programs or projects of the City of Burlingame. 7. Hold forums on activities of concern, either alone or in conjunction with other governmental agencies and community organizations. 8. Review those municipal matters referred to it by the City Council or Park & Recreation Commission and, as appropriate, make recommendations on those matters. Amended: 5/2015 Membership 1. Any resident of Burlingame or student of Burlingame schools who will be in 7th —12th grade during the next committee term following his/her appointment will be eligible for membership on the Youth Advisory Committee. 2. There shall be thirteen (13) members of the Youth Advisory Committee. These members will be appointed based on a formal application and interview process. The Recreation Coordinator will lead the application interview process. 3. Appointment to the Youth Advisory Committee shall be made in September of each year and will be good for a term of two school years. 4. Vacancies on the Youth Advisory Committee during a term shall be filled by City staff appointment. AttPndnnrP Youth Advisory Committee members shall be expected to attend all regular business meeting of the Youth Advisory Committee during the school year. Officers The Youth Advisory Committee does not appoint specific chairpersons or officers. All acting members will be responsible for taking a lead through the year. Assignments will be delegated for each event and activity. Sub -Committees 1. Sub -committees shall be formed, as the Youth Advisory Committee deems needed for use to work on individual projects or pending special events. 2. Youth Advisory Committee members shall be expected to participate in at least one sub -committee at any given time. Meetings 1. The Youth Advisory Committee shall meet once a month in regular business sessions. Meetings will be conducted in accordance with City policy and State law. Additional meetings shall be scheduled if needed. 2. The advisor may call special meetings provided that at least one week notice is given to all Youth Advisory Committee members. Amended: 5/2015 3. The Youth Advisory Committee shall publish an annual calendar indicating the regularly scheduled meetings for the entire year. This meeting schedule shall be made public no later than the third meeting of the newly appointed YAC. 4. The first meeting of each newly appointed Youth Advisory Committee shall be an orientation meeting that may include outgoing members of the immediately preceding Youth Advisory Committee. The second meeting shall be an extended meeting in which issues and concerns are identified, elections are held, and planning for the year begun. Quorum 1. A quorum is necessary for a Youth Advisory Committee meeting to be held. A simple majority of the Youth Advisory Committee shall constitute a quorum. 2. In the event that there is no quorum, any discussions, which are held by those assembled, shall be regarded as informal and non -binding. Amendments 1. Amendments to these bi-laws may be initiated at any Youth Advisory Committee meeting with prior notification to members. 2. Recommendation of any Amendment shall require a two -third vote of the Youth Advisory Committee members. 3. Upon approval of the Parks & Recreation Commission, Amendments shall take effect immediately. Amended: 5/2015 SLJF2LINGAME STAFF REPORT To: Parks and Recreation Commission Date: November 17, 2016 From: Nicole Acquisti, Recreation Supervisor Subject Skyline Parcel Community Meeting Update RECOMMENDATION Staff recommends that the Parks and Recreation Commission review information from the Skyline Parcel Community meeting and provide recommendations for next steps. BACKGROUND On October 6, 2016, Parks Superintendent Bob Disco and Recreation Supervisor Nicole Acquisti, along with Landscape Architect John Cahalan, hosted a community meeting to discuss the possibility of using the three (3) acre parcel on Skyline as an off -leash area for dogs. Community members were notified of the meeting through the enews as well as 700 mailers were sent neighborhoods surrounding the proposed project. Prior to this meeting, Burlingame Parks and Recreation staff met with Burlingame planners, as well as the Town of Hillsborough Beautification Committee and Hillsborough City Manager, to discuss the details of the proposed project. DISCUSSION At the meeting, John Cahalan provided renderings of the proposed site (Exhibits A and B) and the approximately 30 attendees were able to ask questions and voice their opinions about the proposal. In addition, Parks and Recreation staff received comments via email and phone in regards to the proposed project. The feedback that was received included: 1. Open area for dogs and people to exercise 2. Increased hours in the City for off -leash opportunities 3. Enclosed space 4. Natural environment 5. City owned 6. Only one ADA spot was displayed on the proposal per the ADA requirements 7. Increased traffic along Skyline Blvd 8. Increase in visitors to neighborhood 9. People crossing Skyline Blvd 10. Increase in noise 1 Skyline Parcel Community Meeting Update November 17, 2016 11. Additional smoking and garbage 12. Smell of feces 13. Cost of building the off -leash area and cost of upkeep of parcel Fiscal Impact Based on the plans at the time of the meeting, the cost is estimated at $241,210 (Exhibit C). This is currently an unfunded Capital Improvement Project. EXHIBITS A. Dog Park Site Plan B. Plan and Section at Core Area C. Skyline Blvd Dog Park Estimate of Probable Construction Costs 2 PIP APPP,OXIM,ATE (TYPICAL) OPEN GRASS AREAS EXISTING TREE & SHRUB CANOPY 6' HIGH PERIMETER CHAIN -LINK FENCE APPROXIMATE DRIPUNE ( tYP!CAL) ^ryM g^ VALLEY GUTTER 'L MID -LEVEL OVERLOOK WITH. BENCHES 9^ P� V « ff I' l o' '� �'•I i Y� � K v � ti7 4f K a W�hf,°ff* ff +" DESIGN OBJECTIVES • Sustainable approach: To the extent possible, the site will remain in its natural state with occasional landscape maintenance and a reliance on the good will of the park users to keep the park in an attractive condition. This approach will create a unique setting that will blend with the neighborhood and its beautiful surroundings. • Accessibility: While the park will maintain its natural state and rolling topography, accessibility is a top priority and is addressed with accessible parking, an unloading area and pedestrian gate access at the entry. • Pet freedom and safety: The site will be an off -leash park surrounded with a 6-foot high perimeter fence, a double -entry gate system and a watering station, all intended to provide for the comfort and safety of the pets and their owners/ visitors. 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L I a 84.23TOP OF BOX ,T:. 79.091NV(24") e�. ,..':, 78.501NV(9 r Girt g2 ,. s3 ;, � �G>' s ^00'. a �.�•,. '.. \V ryh '�� _ Nay, 'b°'� :;; 36" . �x 0� ., , ; r- 4" „ ,. c' - ,.�`� ^^�� A CONCRETE CURB F MEDIAN 18'J 0 ' x 7.sslNv�-�' uti A PAVE J�h B �,6 A.C. FA S K Y L I N E. B. O U L E V A R D 84.99RIM x x ^^ ^ SSM'a - _ PARK Et�6TR 5516 -__ �S -S.— �w 6�_ 102.03R1M - c�-----_E --SS _____,SS 94.721NV V w __ _ _�.�° _— _ NEW LANDSCAPE SCGE-RE F"--c - c — ----c----- 2 c --------c- -z ALONG SKYNNE BLOULEVARD 1 _ TDMPORARY BENCHAAAR'! PEDESTRIAN ACCESS GATE WITH DOUBLE GATES FOR DOUBLE -ENTRY GATE SYSTEM MAINTENANCE ACCESS hrR / �PPROXlMA?E DRIP37NE (TYP{cAL.) 24:� IN 18;; IN T O IB f$(Ol� 0 n� YOr ry \ry x 127.85RIM 122.41!NV �it CB 127,30TC 123-701NY DOG PARK SITE PLAN ' 0 15' 30' 60' 120' North JOHN CAHALAN LANDSCAPE ARCHITECT 15559 Onion Avenue Suite 206 • Los Gatos LA 95032 T 408 358 5122 • R 408 358-5133 (A Reg. No. 2894 SKYLINE BOULEVARD DOG PARK, BURLINGAME, CA Prepared for: Parks & Recreation Department City of Burlingame, California October 6, 2016 H ACCESSIBLE PARKING SIGN (E) C.L.FENCE x CONCRETE CURB WALLS oA (VAN) ' 2% MAX. SLOP 8s;—— I SECTION VIEW - THIS SHEET ADA DRINKING FOUNTAIN WITH DRAIN �o 0 \ PG8AE EASEMENT sLoPE PLAN at. CORE AREA North Scale: 1/8" =1'-0" JOHN CAHALAN LANDSCAPE ARCHITECT 15559 Union Avenue Suite 206 • Los Gatos CA 95032 T 408-358-5122 • R 408-358-5133 CA Reg. No. 2894 9d, \ O O X�X 96 REMOVE (E) FENCE ALONG SKYLINE BLVD. —DOU;L`E- AT D ENTRY EDGE OF PAVEMENT / WMA FILL SITE FEATURES • Accessible parking (ADA conforming): There will be an accessible, van -size parking space with unloading area immediately adjacent to the park entry. • Perimeter fencing: The site will provide containment with a 6-foot high chain -link perimeter fence and gates. A shorter, 4- foot high chain -link fence will surround the parking area and pedestrian entry. • Watering station: A drinking fountain for pedestrians and a pet bowl and jug filler with potable water will be provided at the park entry. • Vista points and seating: Two view overlook areas with bench seating will be provided. • Landscape screen: Landscaping will be installed along the Skyline Boulevard perimeter fence to provide screening for the adjacent homes and neighborhood. DRIVEWAY/PARKING N) GATE SECTION at CORE AREA Scale: 1/4" =1'-0" PLAN and SECTION at CORE AREA SKYLINE BOULEVARD DOG PARK, BURLINGAME, CA (N) GRADE CONCRETE CURB WALLS LANDING. Prepared for: Parks & Recreation Department City of Burlingame, California October 6, 2016 SKYLINE BOULEVARD DOG PARK ESTIMATE OF PROBABLE CONSTRUCTION COSTS 10/6/2016 Prepared by: John Cahalan, Landscape Architect Item/Description Quantity Unit Cost Item Total Subtotal a. Mobilization/traffic control - 5% allow $10,000 b. Remove fence & gates and debris allow $7,500 C. Clearing, grubbing & off -haul 5,600 sf $0.60 $3,360 d. Excavation & grading (balance) 450 cy $30 $13,500 e. Concrete curb walls 215 If $120 $25,800 f. Concrete paving 50 sf $10 $500 g. Asphalt paving (4"/6") 1,250 sf $8 $10,000 h. Chain -link fence, 4'-6" high 150 If $45 $6,750 i. Chain -link gates, 4'-6" high allow $4,000 j. Parking striping allow $1,000 k. Signage allow $2,000 I. Chain -link perimeter fence - 6'-0" high 1,080 If $60 $64,800 M. Chain -link gates, 6'-0" high allow $4,000 n. Water meter and connections allow $12,000 o. Drinking fountain and connections 1 ea allow $8,000 P. Benches 4 ea $2,000 $8,000 q. Soil prep., irrigation and planting 3,800 sf $10 $38,000 Subtotal $219,210 Contingency, 10% $22,000 Total estimated construction costs: $241,210 Order of Business for Items before the Parks and Recreation Commission 1. Announce the Item a. Note that the Commission will hear from staff, then members of the public, who will be limited to 3 minutes each (at the discretion of the chair). b. If there are a number of speakers, the Chair may state: "we are listening carefully to your input; you do not need to repeat other speakers' statements." 2. Staff Report / Presentation a. Ask questions for clarification. b. Do not express a commitment to vote in a certain way. 3. Public Comment a. Open Public Comment: "The Public Comment for is now open." b. Chair asks: "Is there is anyone who would like to speak to this item?" c. Chair may limit speakers to (2-3) minutes. The Commission may ask clarifying questions of speakers. If such questions are significant, the Chair may extend the speaker's time commensurate with the degree of interruption. d. Close Public Comment: "The Public Comment for is now closed." e. There should be no more interaction or comments from the public or to the public. 4. Commissioners Discussion a. Discuss the item among the Commissioners. b. Engage Staff as appropriate. 5. The Chair calls for a Motion: Commissioner makes a Motion a. State the entire Motion including findings. b. Motion may be read directly from the Staff Report. 6. Commissioner seconds the Motion 7. Commissioners discuss the Motion a. Opportunity to clarify any concerns with the pending Motion. b. Discuss the wording of the Motion, not the item in general, which occurs above. c. Before voting, have staff read back the motion to the commissioners. 8. Commissioners vote on the Motion, resulting in an Action a. "All those in favor." b. "All those opposed." c. "All those who abstain." d. State if Motion (Action) carries or is denied and the vote total. (Ex: 5 Ayes, 2 No's) 9. Chair thanks speakers for their input. Park & Recreation Commission Rotation 2016 Position Commissioner Appointed Term Expires Terms Served Chair Steve Baum Dec-10 Oct-19 2 Vice Chair Joe Dito Dec-14 Oct-17 Shari Lewis Dec-14 Oct-17 Claire Schissler Dec-14 Oct-18 Karen Malekos-Smith Nov-15 Oct-18 Ian Milne Mar-16 Oct-19 Bob Palacio Oct-16 Oct-19 Park & Recreation Commission Rotation 2015 Position Commissioner Appointed Term Expires Terms Served Chair Julie Baird Nov-13 Oct-16 Vice Chair Steve Baum Dec-10 Oct-19 2 Donna Colson Dec-13 Oct-16 Joe Dito Dec-14 Oct-17 Shari Lewis Dec-14 Oct-17 Claire Schissler Dec-14 Oct-18 Karen Malekos-Smith I Nov-15 Oct-18 Park & Recreation Commission Rotation 2014 Position Commissioner Appointed Term Expires Terms Served Chair Lily Lau Oct-11 Oct-14 Vice Chair John Eaton Oct-08 Oct-15 2 Janet Martin Oct-12 Oct-15 Laura Hesselgren Oct-05 Oct-14 3 Julie Baird Nov-13 Oct-16 Steve Baum Dec-10 Oct-16 1 Donna Colson Dec-13 Oct-16